2026-09-08 Joint WS City Council and Planning Commission Agenda
Richfield City Council Agenda
September 8, 2026 -- 5:45 PM
Richfield Municipal Center
Bartholomew Conference Room
6700 Portland Avenue South
1. Call to Order
2. Item Discussion
a. Comprehensive Plan Phase One
3. Adjournment
Auxiliary aids for individuals with disabilities are available upon request. Requests must be made at least 96 hours in advance to the
City Clerk at 612-861-9739.
Includes Materials - Materials relating to these agenda items can be found in the Council Chambers Agenda Packet book located by
the entrance. The complete Council Agenda Packet is available electronically on the City of Richfield website.
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City Council Meeting 9/8/2026
Agenda Section: Item Discussion
Agenda Item: 2.a.
Report Prepared By:
Lance Bernard - TC2
Sam Crosby, City Planner
Department Director:
Melissa Poehlman, Community Development Director
Item for Consideration:
Comprehensive Plan Phase One
EXECUTIVE SUMMARY
The City is beginning the process of updating its Comprehensive Plan, a long-range
policy document that guides decisions related to land use, housing, transportation,
parks, economic development, and public infrastructure.
The purpose of this work session is to introduce the City Council and Planning
Commission to the Comprehensive Plan Update process and discuss the community
engagement plan that will guide public participation throughout the planning effort.
The Comprehensive Plan Update and community engagement plan will be led by TC2,
with support from Zan Associates and Humanize MN, who will assist with engagement,
outreach, and facilitation throughout the planning process. The following community
engagement activities and strategies will be reviewed and discussed during the work
session:
Community Engagement Plan: The project will utilize a phased community
engagement approach designed to gather input from residents, businesses, property
owners, and community organizations at key milestones throughout the planning
process (see attachment).
Penn Fest Launch: Phase 1 engagement is anticipated to officially launch at Penn
Fest, where community members will have an opportunity to learn about the
Comprehensive Plan Update, participate in engagement activities, and provide initial
feedback on the community's future.
Comprehensive Plan Advisory Committee: The project will be guided by a
Comprehensive Plan Advisory Committee composed of representatives from City
commissions, community members, and other stakeholders who will provide ongoing
input and feedback throughout the planning process.
Project Website: Staff and the project team will present a working draft of the project
website, which will serve as the primary hub for project information, engagement
activities, project updates, and opportunities for public participation. Richfield 2050
Comprehensive Plan
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City Council and Planning Commission members are encouraged to review the
attached Community Engagement Plan and draft project website prior to the work
session. The discussion will focus on the proposed engagement approach,
opportunities for community participation, and strategies for reaching a broad cross-
section of residents, businesses, and stakeholders throughout the Comprehensive Plan
Update process. The Community Engagement Plan reflects the engagement strategy
included in the project scope and is intended to guide outreach activities throughout the
planning process. Feedback received during the work session will help with the
implementation of the plan and preparations for the project's public launch at Penn Fest.
RECOMMENDED ACTION
For discussion only.
HISTORICAL CONTEXT
The Legislature passed the Metropolitan Land Planning Act (Minnesota Statutes
Section 473) in 1976, requiring all cities, townships, and counties in the 7-county
metropolitan area to adopt local comprehensive plans. The law requires local
governments to update their comprehensive plans every ten years. The City’s current
2040 plan was adopted in 2018.
EQUITABLE OR STRATEGIC CONSIDERATIONS OR IMPACTS
Outreach and engagement must reach a broad and diverse spectrum of the community
in order to plan for the future equitably. The City must employ intentional strategies to
actively and meaningfully engage underrepresented communities, such as partnering
with community-based leaders, using multiple languages, and reaching out directly to
historically marginalized groups.
Ultimately, the plan itself will help guide the City’s decisions in areas impacting equity,
such as strengthening affordable housing, enhancing access to multi-modal
transportation, and targeting improvements in historically disinvested areas. The
Comprehensive Plan will also support the Strategic Plan’s priority of Community
Development -- creating a community where all can thrive.
POLICIES (RESOLUTIONS, ORDINANCES, REGULATIONS, STATUTES, ETC.)
The Comprehensive Plan must be reviewed by the Metropolitan Council, the regional
planning agency responsible for coordinating growth, transportation, housing, and
infrastructure planning throughout the Twin Cities metropolitan area. The Metropolitan
Council will review the Comprehensive Plan for conformance with metropolitan system
plans, consistency with its adopted policy plans, and compatibility with adjacent and
affected jurisdictions’ plans. Additional information regarding the regional requirements
can be found on the Metropolitan Council's website:
https://metrocouncil.org/Planning/Imagine-2050.aspx
CRITICAL TIMING ISSUES
The Comprehensive Plan must be compete and distributed to adjacent and affected
jurisdictions for review by June of 2028. The reviewing jurisdictions have 6 months to
comment on the plan. Then the City must take those comments into consideration
before the plan is submitted to the Metropolitan Council by December 31, 2028.
FINANCIAL IMPACT
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The City Budget includes funding for this required update.
LEGAL CONSIDERATIONS
Minnesota State Statutes require cities to review and update their Comprehensive Plans
every ten years to ensure local policies remain responsive to changing community
needs and regional requirements.
ALTERNATIVE RECOMMENDATION(S)
N/A
ATTACHMENTS
1. Richfield 2050 Comp Plan Engagement Plan August 2026
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Prepared by TC2
Last updated Augst 26, 2026
City of Richfield
Our 2050 Community
Guide
Comprehensive Plan Update | Engagement Plan
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City of Richfield 2050 Comprehensive Plan Update
Engagement Plan
1
Table of Contents
Introduction ...................................................................................................................2
Process Overview ........................................................................................................2
Central Themes ...........................................................................................................3
Engagement Approach ....................................................................................................4
Public Outreach Methods ............................................................................................4
Public Engagement Plan .................................................................................................6
Engagement Timeline ..................................................................................................6
Phase I: Reflect - What does Richfield mean to you, today, and in the future? .................7
Phase II: Discuss - reflections and proposed plan changes. ..........................................9
Phase III: Celebrate - confirm and commit to Richfield’s future. ...................................10
Schedule Tracker ..........................................................................................................12
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Engagement Plan
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Introduction
The Community Engagement Plan is intended to be a living, working document that will
evolve as we collaborate with staff and the advisory committee throughout the course of
the update. It will be refined and adjusted as we engage the community, gather feedback,
and apply a range of engagement tools and techniques over time.
Process Overview
The City of Richfield is beginning the process of updating its Comprehensive Plan (2050
Plan) in alignment with the Metropolitan Council’s 2050 planning cycle. This update
presents an important opportunity to reflect on the community’s evolving needs, respond
to emerging regional and local trends, and ensure compliance with the Metropolitan
Council’s statutory requirements.
To create a plan document which meets the needs and desires of present and future
residents, the project team will invite community members into the update process early
on, so we can meaningfully incorporate their input into plan goals and actions. Below is a
snapshot of the community’s demographics which is important to recognize as we strive to
reach a broad cross section of the community:
Subject Group Percent
American Indian 0.35%
Asian 5.52%
Black 10.69%
Race and ethnicity
Latine 17.85%
Language Non-English speakers 8.83%
Youth (under age 25) 25.48% Age
Older adults (over age 65) 19.09%
Disabilities Any disability 12.15%
Poverty 200 percent of federal poverty level 16.92%
Vehicle availability Households without vehicle access 11.04%
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Central Themes
The project team currently understands the following topic areas to be central points of
discussion for the 2050 Plan. As the planning process begins to evolve, these topics will be
refined and expanded upon to best meet the vision and goals for the City of Richfield:
• Mixed-Use: As mixed-use development continues to evolve, Richfield needs a
clearer framework for defining where different types and intensities of mixed-use
are appropriate and what outcomes they should achieve. This effort will address
questions around economic viability, neighborhood compatibility, transit-
supportive development, and design expectations to create a more intentional
approach to future growth.
• Quasi-Public Land Use: Many faith-based and institutional properties are
experiencing changing space and land use needs, creating both opportunities and
uncertainty for the future of these sites. This 2050 Plan will address how quasi-
public lands can adapt to changing community needs while balancing housing
opportunities, community-serving uses, and neighborhood context.
• Transit and Density: New regional planning requirements and planned transit
investments present an opportunity to rethink how and where growth occurs
around transit routes. The 2050 Plan will address the relationship between transit
access, development intensity, and land use patterns to ensure future growth
supports ridership, expands housing opportunities, and strengthens walkable
mixed-use environments.
• Transportation, Mobility, and Neighborhood Vitality: As transportation needs and
travel behaviors continue to change, the 2050 Plan will update goals and strategies
that continue to support safety, accessibility, and neighborhood quality of life. This
discussion will address priorities such as traffic calming, sidewalk connectivity,
project investment decisions, and emerging mobility strategies to create a more
connected and people-focused transportation system.
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Engagement Approach
To make the broad and expansive nature of the comprehensive planning process
accessible and approachable to community members, the project team will be tailoring
questions and activities to focus on community members’ current lived experiences and
future aspirations for the community.
Public Outreach Methods
Throughout the duration of engagement, the project team will be using a variety of
methods to reach community members, recognizing that different communities are best
reached through different methods of engagement. Below is a summary of the engagement
methods that the project team will use to communicate with the public about the 2050
Plan. More details on when and how each method will be used are further elaborated in the
Public Engagement Plan section.
Planning Commission / City Council Workshops
Small, facilitated discussions with members of the Planning Commission and City Council
will be held to allow for deeper dialogue about key areas of the 2050 Plan. By actively
engaging local elected leaders in the development of the 2050 Plan, it helps to empower
them to confidently use the 2050 Plan in their decision-making roles.
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Advisory Committee
An Advisory Committee will be composed of members from City commissions and
community organizations. Its purpose is to maintain engagement across all commissions
and organizations through designated liaisons and ensure ongoing coordination
throughout the planning process. The Advisory Committee will also provide an opportunity
to review and validate community engagement findings, discuss central themes and plan
updates, and offer feedback before recommendations are presented to the Planning
Commission and City Council for consideration.
Branding
Richfield staff is developing a brand to support and promote the variety of planning efforts
underway that will inform updates to the 2050 Plan. The consultant team will incorporate
this brand, including the logo, tagline, and color palette, into all engagement materials to
ensure a consistent and recognizable visual identity. Branding elements will be included in
this document when they are ready for the consultant team to use.
Community Pop-Ups
Tabling at community events provides us with the opportunity to meet community
members where they are and reduces the barriers to engaging with the 2050 Plan. Pop-ups
can be seen as “mini meetings” and will be leveraged to share information and gather
feedback from community members who might not otherwise engage with the project.
Open Houses
An open house provides an opportunity to invite the community to learn about the 2050
Plan and provide feedback through a variety of activities. The project team is available to
answer questions and dive into deeper discussion about the project with community
members.
Project Website
It is assumed that, as part of the City's branding and communications efforts, a central hub
for planning projects will be created on the City's website. The consultant team will provide
a link to the 2050 Plan for inclusion on this hub. The 2050 Plan website will be developed as
an ESRI StoryMap and will serve as the primary platform for sharing project updates, key
documents, schedules, and engagement opportunities. The StoryMap will provide 24/7
access to project information and can host interactive features such as comment forms,
maps, surveys, and other tools to gather community feedback.
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Online Survey
Online surveys will be used to collect feedback from community members who may not be
able to attend in-person events. Questions in the online surveys will mirror questions and
activities at in-person events.
Social Media and Email Updates
Social media posts will be used to promote the project through the City’s social media
channels. Community members will also be able to sign up for email updates on the 2050
Plan development process through the project website and at in-person engagement
events. Information about the plan, upcoming engagement events and ways to provide
feedback will be provided through these updates.
Community Newsletter
Project updates and engagement opportunities will be communicated through a
community newsletter or postcard, which will be used to promote upcoming open house
events and key project milestones. This approach helps ensure that a broad audience
remains informed about the 2050 Plan, including community members who may not
regularly engage with online outreach efforts. By utilizing direct mail, the project team can
reach as many households as possible and provide accessible opportunities for residents
to stay connected to the planning process. The project scope includes two mailings, which
will be distributed during Phases II and III of the project.
Public Engagement Plan
Engagement Timeline
Engagement for the 2050 Plan will occur in three phases:
• Phase I (September – November 2026) will focus on identifying issues and
opportunities within the community and update the 2040 Plan’s vision and goals.
The engagement process will officially kick-off as part of Penn Fest on September
20, 2026
• Phase II (February – August 2027) will confirm findings from Phase I and focus on
options for plan updates through discussions and activities around the central
themes.
• Phase III (August – November 2027) will focus on finalizing the 2050 Plan and
sharing the results with the community.
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To meet the goals of each engagement phase, the project team will be using a variety of
engagement methods, as outlined in the Public Outreach Methods section. Other
scheduling items of note include other plan elements that are being worked on that will be
incorporated in the update are listed below. It is important to consider the timing of these
plans, as they may have separate engagement efforts or generate information that could
help inform and guide this plan’s development process.
▪ Park Master Plan - Adoption anticipated in late Spring of 2027.
▪ Comprehensive Sewer Plan- TBD
▪ Stormwater Management Plan - Draft by early 2028 and adoption by end of summer
of 2028.
▪ The RBWMO Comprehensive Watershed Management Plan – Draft by August 2027
and adoption around March of 2028
▪ Water Supply Plan - Completion scheduled by January 31, 2027.
Phase I: Reflect - What does Richfield mean to you, today, and in the
future?
The first phase will focus on the values and lived experiences of the community. It will
include both digital engagement and intentional in-person events to engage directly with
community members in their own spaces. Outcomes will be used to update the plan’s
vision, goals, and strategies, and inform the second phase of engagement.
Phase I Scope
1. Collaborate with staff to prepare marketing and communications content, including
online/electronic newsletters.
2. Develop a project website with a survey and interactive tools for community input.
3. Create a contact list and email list serve for project updates.
4. Prepare for and attend one (1) Advisory Committee meeting.
5. Prepare content for and attend one (1) joint City Council and Planning Commission
work session.
6. Prepare for and attend up to eight (8) community pop-ups with community-based
groups.
7. Prepare a summary of the phase one public engagement results.
8. Provide monthly website updates and social media content for staff to post.
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Proposed Phase I Activities
• Activity #1: The project website and other outreach efforts will invite people to
submit an art piece such as a photo, poem, drawing, short video, or story that
expresses what Richfield means to them. This exercise encourages people to share
their hopes, ideas, and feelings about Richfield to help shape the Plan's updated
vision.
• Activity #2: The project website and pop-up events will include the following
engagement activity focused on residents lived experiences and community needs
related to improving quality of life in Richfield. This exercise is intended to better
understand people’s aspirations for the future.
Participants will be invited to complete a postcard featuring a Mad Libs-style
exercise that encourages them to share their perspectives, priorities, and ideas for
the future of the community. This activity will help gather qualitative feedback in a
fun, accessible, and interactive format in different languages. General questions
will also be asked about the demographics of participants.
Finish the Story: Richfield's Next Chapter
Richfield feels like home when ________________________________.
Something about Richfield I hope never changes is
____________________.
Life in Richfield would be even better if _____________________.
Richfield could do a better job of ________________________________.
In the future, I hope Richfield has more _________ and less __________.
Twenty years from now, I want people to describe Richfield
as_________.
If I could make one wish for Richfield's future, it would be ______.
• Activity #3: We will work closely with Richfield staff to develop questions for an
online, interactive issues map that will gather location-specific feedback to help
inform future transportation and land use decisions. This exercise is intended to
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better understand existing issues and needs. Below is a draft of the exercise that
will be created.
Instructions: Place a pin on the map to identify locations that are important to this
planning effort. You may place multiple pins. For each pin, briefly describe the
issue, concern, or reason you selected that location.
a) Mobility: Where are there transportation or mobility issues in the
community? Place a pin and select your mode of travel where it is difficult,
unsafe, or inconvenient to move.
b) Housing: Over the next 20 years, the City is projected to grow by 1,200 units.
Place a pin on locations where you think new housing or housing
opportunities should be considered and tell us why.
c) Economic Development: As the community grows and evolves, where
should future economic development or investment occur? Place a pin on
locations where you think new businesses, redevelopment, or investment
should be encouraged and tell us why.
d) Heart of the Community: Where is the heart of the community? Place a pin
on the location that best represents the center of community life, activity,
and identity.
Phase II: Discuss - reflections and proposed plan changes.
This phase focuses on the future. It includes sharing the outcomes from Phase I in a way
that demonstrates how community contributions are shaping the plan update. It includes
developing a community-centered activity that presents community input alongside clear,
accessible summaries of central themes and potential plan changes. These materials will
illustrate how community voices are interpreted and translated into revised goals and plan
directions.
Phase II Engagement will also take place both online and through approachable formats
such as small gatherings, pop-up displays, and facilitated discussions in familiar
community locations. The community will also be invited (Open House #1) to reflect on
what resonates, identify what may be missing or misrepresented, and offer additional
perspectives based on lived experience.
This phase of engagement is intended to validate what was heard, demonstrate how input
is being used to update the comprehensive plan, and gather feedback on the proposed
changes to the plan.
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Phase II Scope
1. Collaborate with staff to prepare marketing and communications content, including
online/electronic newsletters.
2. Update project website with interactive tools for community input.
3. Prepare for and attend one (1) Advisory Committee meeting.
4. Prepare content for and attend one (1) joint City Council and Planning Commission
work session.
5. Prepare for and attend up to eight (8) community pop-ups with community-based
groups.
6. Prepare and post mail one (1) community-wide one-pager to promote the open house.
7. Provide monthly website updates and social media content for staff to post.
8. Prepare a summary of the Phase two public engagement results.
9. Prepare for and attend one (1) open house.
Proposed Phase II Activities
TBD based on the outcomes of Phase 1. Interactive engagement activities will be
developed to gather additional community input. Questions will be tailored to specific plan
recommendations, changes, and priorities identified during Phase 1 to help validate and
refine the draft plan.
Phase III: Celebrate - confirm and commit to Richfield’s future.
This final phase focuses on sharing the draft plan document and celebrating the
community’s role in shaping it, while creating a clear transition from planning to
implementation. Building on earlier phases, this effort will present the full draft plan in a
story-driven format that explicitly connects community input, especially artistic
submissions and lived experiences, to the plan’s final goals, strategies, and priorities.
Some of the artworks and narratives from Phase I will be integrated alongside plan
highlights to demonstrate how community voices have directly informed outcomes.
Engagement will center on a community-wide event (Open House #2) and complementary
display boards that combine elements of a celebration, exhibit, and feedback opportunity.
Community members will be invited to:
• See how their contributions shaped the final plan.
• React to and affirm the draft plan changes.
• Identify any final refinements before adoption.
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This phase will close the loop in a celebratory way, reinforcing transparency and
accountability while fostering a sense of shared ownership and community pride. It
ensures community members not only see themselves reflected in the plan but also
understand how it will guide future decisions and investments.
This phase will build confidence in the plan, strengthen trust in the process, and inspire
continued community engagement as Richfield moves from vision to action.
Phase III Scope
1. Collaborate with staff to prepare marketing and communications content, including
online/electronic newsletters.
2. Update project website with interactive tools for community input.
3. Prepare for and attend one (1) Advisory Committee meeting.
4. Prepare content for and attend one (1) joint City Council and Planning Commission
work session.
5. Prepare and post mail one (1) community-wide one-pager to promote the open house.
6. Prepare for and attend one (1) open house.
Proposed Phase III Activities
The final phase of engagement will focus primarily on reviewing the draft plan and hosting a
community open house. Feedback on the draft plan will be collected through accessible
and engaging activities designed to help community members understand the plan’s key
recommendations, priorities, and outcomes without requiring them to read the full
document. This approach will ensure participants can provide meaningful input on the
draft the plan.
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Schedule Tracker
As the engagement process unfolds, the following table will be used to track and organize engagement activities and events in accordance with the project scope of work.
Phase I Tracking Tool
Engagement Activity Date Time Location Attendance Notice Tracker Notes
1 City Branding/Mailing late August - - -
City will be mailing a postcard
to inform the community on the
breadth of work underway.
2 City Council Work Session 9.8.26 5:45 p.m. to 6:45
p.m. Richfield City Hall Sam Crosby - City
Lance Bernard – TC2
3 Advisory Committee #1 9.14.26 6:00 p.m.to 8:00 p.m. Richfield City Hall Sam Crosby – City
Steph Falkers – TC2
4 Project Website (information
only) 9.1.26 - - -
The project website will be
launched ahead of the citywide
mailer.
5 Project Website (online
engagement) 9.18.26 - - -
Online engagement activities
will go live after the City Council
work session and Advisory
Committee #1
City Website
✓ Project Website
City Social Media 6 Pop-Up 1: Penn Fest 9.20.26 Noon to 5:00 pm Penn Avenue
Sam Crosby - City
Lance Bernard – TC2
Maya Sheikh – TC2
Dan Edgerton - Zan Richfield Recap
TC2 and Zan staff members will
be floating between multiple
booths, including the Penn
Avenue Safety Improvement
Project and the Comprehensive
Plan.
City Website
Project Website
City Social Media 7 Pop-Up 2: Tri-Fest (hosted by 3
churches)
9.26 and
9.27 Zan
Richfield Recap
City Website
Project Website
City Social Media 8 Pop-Up 3: Richfield Soccer 9.26 – 10.26 Monday evenings or
Saturday mornings Zan
Richfield Recap
City Website
Project Website
City Social Media 9 Pop-Up 4: Partnership
Academy 10.2.2026 2:25 p.m. – 3:00 p.m. 6500 Nicollet Avenue S
Richfield, MN 55423
Sam Crosby – City
Lance Bernard – TC2 Richfield Recap
Presentation to school
assembly – staff will be
requiring students to
participate in a comp plan
activity
City Website
Project Website
City Social Media 10 Pop-Up 5: Homeowner Tour 10.3.26 City of Richfield Staff
Richfield Recap
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Engagement Activity Date Time Location Attendance Notice Tracker Notes
City Website
Project Website
City Social Media 11 Pop-Up 6: Kids at Home 10.8.26 6:15 - 7:00 pm Hope Church
7132 Portland Avenue S Humanize MN
Richfield Recap
City Website
Project Website
City Social Media 12 Pop-Up 7: Richfield Fair For All 10.10.26? Zan
Richfield Recap
City Website
Project Website
City Social Media 13 Pop-Up 8: Loma Bonita 10.XX.26 Javier - Zan
Richfield Recap
City Website
Project Website
City Social Media 14 Pop-Up 9: Community
Canvasing 10.15.26 Humanize MN
Richfield Recap
Canvass the community by
popping by shopping centers,
apartment complexes, and
parks to share project
information. Focus areas will
include the SE portion and
other densely populated areas.
City Website
Project Website
City Social Media 15 Pop-Up 10: Dar Al-Farooq
Islamic Center 10.16.26 After Friday prayer 8201 Park Ave S, Bloomington Humanize MN
Richfield Recap
This is a great opportunity to
connect with Somali-speaking
and general Muslim worshipers.
The one downside is that this
mosque is in Bloomington, but
since there are no mosques in
Richfield, this is our best
opportunity to connect with this
demographic group. We can
also coordinate with VEAP,
which runs a mobile food
pantry here every Friday from
12 to 2 p.m.
City Website
Project Website
City Social Media 16 Comp Plan Display 9.01.26 –
11.30.26 City Hall
Richfield Recap
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Phase II Tracking Tool
Engagement Activity Date Time Location Attendance Notice Tracker Notes
1 City Council Work
Session Tues. Feb. 23rd.
2 Advisory Committee #2
3 Open House #1
4 Newsletter #1
5 Pop-Up 1: Dia de Los
Ninos (Children’s Day) April 2027
6 Pop-Up 2: Partnership
Academy March/April 2027
7 Pop-Up 3: Farmers
Market July 2027
8 Pop-Up 4: Juneteenth June 18, 2027
9 Pop-Up 5:
10 Pop-Up 6:
11 Pop-Up 7:
12 Pop-Up 8:
13 Community Displays
Phase III Tracking Tool
Engagement Activity Date Time Location Attendance Notice Tracker Notes
2 City Council Work
Session Tues. Sept. 28
3 Advisory Committee #3 Mon. Sept. 13
4 Open House #2
5 Newsletter #2
14 Community Displays
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