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022414 PacketPLANNING COMMISSION AGENDA February 24, 2014 7:00p.m. Introductory Proceedings Roll Call Approval of Minutes Regular Planning Commission meetings ofJanuary 27, 2014 Opportunity for Citizens to Address the Commission on items not on the Agenda Public Hearing NewBusiness ITEM #1 PC Letter #2Election of PlanningCommissionChair, Vice-Chair and Secretary ITEM #2 PC Letter #3 Appointment of Liaisons ITEM #3 PCLetter #4 PC Bylaws ITEM #4 PC Letter #5 Dates and topics for 2014 PC Study Sessions ITEM #5 PC Letter #6 Rescheduling the May 26, 2014 meeting due tothe Memorial Day holiday OldBusiness Liaison Reports Community Services Advisory Commission City Council Housing and Redevelopment Authority (HRA) Richfield School Board Transportation Commission Chamber of Commerce Other CityPlanner’s Report Next Meeting Dates: March 12, 2014; 6:30p.m. Commissioner Orientation March 17, 2014 6:00 p.m. Joint Session with HRA/CC/PC: Senior Housing Study March 24. 2014 7:00 p.m. Regular PCmeeting Adjournment Auxiliary aid for individuals with disabilities are available upon request. Requests must be made at least 96 hours inadvance tothe City Clerk at 612/861-9738”. Planning Commission Minutes January 27, 2014 MEMBERS PRESENT:Chairperson Rick JabsandCommissioners Susan Rosenberg, Tom Rublein,Dan Kitzberger, Josh Root and Gordon Vizecky MEMBERSABSENT:CommissionerDennis Schuller STAFF PRESENT:John Stark,Community Development Director Matt Brillhart, Planning Technician 12OTHERSPRESENT:Zach Wasilew,KInc. (Flex Academy) Jeff Agnes,AarchitectsLLC Matt Johnson, Brixmor Chairperson Jabs called the meeting to order at 7:00p.m. APPROVAL OFMINUTES M/Rublein,S/Rootto approve the minutes of theDecember 9, 2013regularmeeting and study session. OPENFORUM No members of the public spoke. PUBLIC HEARING(S) ITEM #1 Consideranamendment tothePlanned Unit Development, Final Development thPlan, andConditional UsePermit at100West66Street (HUBShopping Center) toallow apublic school. Community Development Director John Stark (Stark) presented the staff report. January 27, 2014 In response to a question from Chairperson Jabs, Stark stated that PublicWorks was thconsideringimprovementsto65Street adjacent to the site that could includea new sidewalk. Stark stated the current sidewalk was too narrow and not in compliance with thregulations. He also stated that reconstruction of66Street by Hennepin County was in the planning stages. Commissioner Rublein stated concerns with thecurrentlayout of the parking lot and internal traffic circulation with regards to student drop-offs. Chairperson Jabs echoed those concerns and offered a suggestion to improve traffic thcirculationbymodifyingtheentrancefrom65Street. Zach Wasilew, representing Flex Academy, provided a description of the school’s mission, ages served, and types of instruction given. Wasilew stated they were open to working with the City’sTrafficEngineer. In response to a question from Chairperson Jabs, Wasilew statedthat they would get students involved in the Community through service days and other opportunities. In response to questions from Commissioner Rublein, Wasilew stated that students would have access to an on-site fitness room. For foodservice, they would re-heat catered meals. Students can earn the right to go off-campus for lunch. In response to questions from Commissioner Kitzberger, Wasilew stated there would be 20-25 faculty and staff.Hours of operation would be 8am-5pm, most students 8am-3pm. Wasilew stated thatexpected transportation modes included walking,parentdrop-offs, and bus service.They will have the opportunity to share bus service with public schools. Adults will be on-site to manage arrivals and departures. In response toquestionsfrom Commissioner Rublein,Jeff Agnesstatedthat bicycle parkingwould beprovided andthe schoolwould monitor usage to see if more is needed.Agnes stated that additional windows would be added to the building façade. In response to a question from Chairperson Jabs, Agnes stated they were committed to working with Public Works staff to make sure the flow of traffic works. Stark inquired when the traffic flow plan would be worked out with Public Works. Stark suggested that preliminary conversations should take place before the City Council meeting and final approval. Final details could be worked out later, but basics should be underway before approval. Stark stated that Public Works rejected landscaping improvements in the public right of way and suggested the applicant think about other ways to address that concern. Ideally that would be addressed before the City Council meeting as well. Chairperson Jabs described possible modifications to the parking lot he envisioned to improve traffic flow. In response to questions from Commissioner Rublein, Wasilew stated that they were looking at this location long term. Charter schools in MN are authorized on a 5 year 2 January 27, 2014 cycle. Wasilew stated that the enrollment would likely not be 300 in the first year, but growto that number over time. In response to a question from Commissioner Kitzberger, Wasilew stated they would open infall2014. In response to a question from Commissioner Vizecky regarding resolving the screening issue, Stark stated that it was also a timing issue. Staff only recently found out that placing screening in the public right of way wasn’t going to work and hadn’t had time to explore alternatives, but there should be a reasonable way to address the issue given the excess parking on the site.Stark noted that they didn’twant to arrive ata solution that doesn’t address the problem. He suggested large planters could be a possible solution thatPublicWorks would allow. They could be reused elsewhere on site if thPublicWorksdoesreconstructtherightofwayon65Street. In response to a question from Commissioner Root, property representative Matt Johnson stated there could be a medium ground between loss of parking and accommodating screening. Stark noted that the parking lot was frequently perceived as confusing and the opportunity to make improvements might not come around for some time. Commissioner Root suggested that thePlanningCommission give staff the leeway to work something out with Brixmor. Jeff Agnes stated that in terms oftiming, the traffic flow issue wouldneed to be resolved before the landscaping issue. M/Root,S/Vizeckyto close the public hearing. M/Rublein,S/Roottorecommend approvalofan amendment to thePlanned Unit Development, Final Development Plan,and Conditional Use Permit to allowa public school, with the condition that the applicantmeet withCitystaffregarding the traffic flow and landscaping concernsand submit revised plans before the City Council meeting. NEW BUSINESS ITEM #2 Considera resolution finding that themodification totheRedevelopment Plan for theRichfield Redevelopment Project Area and establishment ofthe2014-1Tax Increment FinancingDistrict and Tax Increment Financing Planare consistent with the Richfield Comprehensive Plan. Stark presented the staff report. 3 January 27, 2014 In response to a question from Commissioner Root, Stark stated that one residential property on the block was not owned by the City. In response to a question from Commissioner Rublein regarding temporary uses of the site, Stark stated that there were no end uses in sight at this time. Different future uses require different levels of soil cleanup. Soil cleanup would not take place until a redevelopment plan was identified. The site would likely be fenced off in the interim and not used. In response to a question from Commissioner Rosenberg, Stark stated that the last remaining private property owner on the block had indicatedthey were not interested in selling and the HRA would not be pursuing that anytime soon, but it wouldn’t affect this process. M/Root, S/Rublein toadopt the resolution. OLDBUSINESS None. LIAISON REPORTS Community Services Advisory Commission:Commissioner Rublein City Council:No report HRA:No report Richfield School Board:Commissioner Kitzberger Transportation Commission:No report Chamber of Commerce:No report Other:None CITY PLANNER’SREPORT ththStarkinformedCommissionersthatdiscussionaboutrenaming77/76Street was percolating again and the City Council wouldlike to get input from the Planning thCommission. Stark stated that ideally the renaming would extend through 76Street in Edina and they’d like to engage Edina on this issue as well. Commissioner Rublein stated that he’d heard there was interest in naming it after the airport. He stated that this was a big deal and could affect many residents and businesses. He suggested it could be tied into redevelopment of the Cedar Avenue thcorridorandthepossibleadditionofthe77Street tunnel under MN-77. 4 January 27, 2014 Inresponse to a question from Commissioner Kitzberger, Stark stated that Richfield thParkwaywasapreviousexampleofstreetrenaming, but houses along 17Avenue kept their old addresses. Commissioner Root suggested they engage with the Chamber of Commerceand Transportation Commission. Commissioner Kitzberger suggested they reach out to Bloomington as well. In response to a question from Chairperson Jabs regarding Community input, Planning Technician Matt Brillhart stated that a new online engagement toolcalled Richfield thConnectwouldbelaunchedonFebruary4, and this would make a good discussion topic. ADJOURNMENT M/Root,S/Rubleinto adjourn the meeting. 8:07p.m. The meeting was adjourned by unanimous consent at Dan Kitzberger Secretary 5 AGENDA SECTION:NEW BUSINESS AGENDA ITEM #1 PC LETTER #3 CASE # PCSRLANNINGOMMISSIONTAFFEPORT PCMD:F24,2014EETINGATEEBRUARY ITEMFORPLANNINGCOMMISSIONCONSIDERATION: Election of Planning Commission Chairperson, Vice-Chairperson and Secretary. I.RA: ECOMMENDEDCTION ElectaPlanningCommission Chairperson, Vice-Chairpersonand Secretary. II.BACKGROUND The Bylaws require that the Planning Commission hold an annual organizational meeting at the first regular meeting in February and elect from its membership a Chairperson, Vice-Chairperson and Secretary. According to the Bylaws (Part II, Organization), a majority vote is necessary to first elect a Chairperson and second to elect the remaining officers. The Chairperson, Vice- Chairpersonand Secretary are to take office immediately upon election and hold office until their successors are elected next year. The Chairperson is responsible for conducting all Planning Commission meetings and public hearings. The Chairperson is also responsible for representing the Commission in dealing with the City Council and staff. The Vice-Chairperson is responsible for the duties of the Chairperson in the event the Chairperson is absent. The Secretary is assumes these responsibilities when both the Chairperson and Vice-chairperson are absent and signs all minutes and official Commission documents.The 2013election results were as follows: Chairperson Jabs, Vice-Chairperson Rootand Secretary Kitzberger. III.BRASISOFECOMMENDATION A.LEGAL An annual organizational meeting is required by the Planning Commission Bylaws. AGENDA SECTION:NEW BUSINESS AGENDA ITEM #2 PC LETTER #3 CASE # PCSRLANNINGOMMISSIONTAFFEPORT PCMD:F24,2014EETINGATEEBRUARY ITEMFORPLANNINGCOMMISSIONCONSIDERATION: Appointment of liaisons to the Community Services Advisory Commission, City Council, Housing and Redevelopment Authority, School Board and Transportation Committee. I.RA: ECOMMENDEDCTION ThefollowingPlanning Commissionactionsarerecommended: Approve members toserveasliaisonandalternateliaisontothe Community ServicesAdvisory Commission, CityCouncil, Housing andRedevelopment Authority, School Board, andTransportation Committee. II.BACKGROUND Community Services Advisory Commission The resolution establishing the Community Services Advisory Commission provides that a liaison and alternate from the Planning Commission be appointed to the Community Services Advisory Commission. The Community Services Advisory Commission meets on the third Tuesday of the month at 7:00 P.M., at the Community Center. The Planning Commission should appoint two members to serve as liaison and alternate liaison to the Community Services Advisory Commission. Commissioner Rublein served as liaisonand Commissioner Rosenberg served as alternateto the Community Services Advisory Commission for2013. City Council The City Council meets every second and fourth Tuesday at 7:00 P.M. in the Council Chambers at City Hall. Commissioners Schullerserved asliaisons to the City Council for 2013. Housing and Redevelopment Authority The Housing and Redevelopment Authority meets every third Monday at 7:00 P.M. in the Council Chambers at City Hall. Commissioner Root served as liaison to the HRA in 2013. School Board The Commission also appoints a liaison and alternate liaison to the School Board. The School Board generally meets the first and third Monday of each month at 7:00 P.M. in the District Office Board Room. Commissioner Kitzbergerserved as liaison to the School Board for2013. Transportation Commission The Transportation Commission was appointed by the City Council to review transportation-related topics and make recommendations to the City Council. The Committee meets the firstWednesday of each month at 7:00 P.M. in the Council Chambers atCity Hall. Commissioner Rosenbergserved as liaison to the Transportation Committee in 2013. AGENDA SECTION:NEW BUSINESS AGENDA ITEM #3 PC LETTER #4 CASE # PCSRLANNINGOMMISSIONTAFFEPORT PCMD:F24,2014EETINGATEEBRUARY ITEMFORPLANNINGCOMMISSIONCONSIDERATION: Review of Planning Commission Bylaws. I.RA: ECOMMENDEDCTION Review theattachedPlanning CommissionBylaws. II.BACKGROUND Part 3, Section 3 of our Bylaws requires the Planning Commission to review the Bylaws each year at the February organizational meeting. Staff is recommending no changes. III.BRASISOFECOMMENDATION The above action is required by the Planning Commission Bylaws. IV.ATTACHMENTS Planning Commissions Bylaws (Rev. 2012) AS: GENDAECTIONNEW BUSINESS AI#4GENDATEM PCL#5ETTER C# ASE PCSRLANNINGOMMISSIONTAFFEPORT D:F24,2014ATEEBRUARY ITEMFORPLANNINGCOMMISSIONINFORMATION: Discussdates and topics forthe 2014Planning Commission Study Sessions. I.BACKGROUND The Planning Commission typically holds six regularly scheduled study sessions each year. Those meetings are generally scheduled for the fourth Monday of the month preceding the regular meeting) at 6:00 pm, although this schedule is subject to change based on the timeliness of topics and whether or not the session with be held jointly with another body. Staff attempts to hold a study session every other month. Tentative dates and topics are as follows: TuesdayMarch17at 6:00pm Joint session with City Council and Housing and Redevelopment Authority to discuss the results of commissioned Senior Housing Study. April/May Discuss potential for light industrialuses and appropriate regulations. Monday, June 23at 6:00pm TBD Monday, August11at 5:30pm Walking or biking tour of specific area. Monday, October27at 6:00pm TBD Monday, December 8at6:00pm Transportation project update Potential additional topics include: Your Role as a Planning Commissioner” training/refresher Recreation Services project update Joint meeting with Edina and Bloomington Planning Commissions AGENDA SECTION:NewBusiness AGENDA ITEM #5 PC LETTER #6 CASE # PCSRLANNINGOMMISSIONTAFFEPORT PCMD:F24,2014EETINGATEEBRUARY ITEMFORPLANNINGCOMMISSIONCONSIDERATION: Considerationofa motion rescheduling the regularMayPlanning Commission Meeting. I.RA: ECOMMENDEDCTION ByMotion:Approve thereschedulingoftheregularMayPlanning Commission meetingfromMay26,2014toMay 28,2014. II.BACKGROUND The regularly scheduled MayPlanning Commission meetingfalls ontheMemorial Day holiday this year. Staff recommends rescheduling this meeting for Wednesday, May th28. III.BRASISOFECOMMENDATION The regularly scheduled meeting falls on a Federal holiday. IV.ATTACHMENTS None