120913 RegularPLANNING COMMISSION
AGENDA
December 09, 2013
7:00 p.m.
Introductory Proceedings
Roll Call
Approval of Minutes: Regular Planning Commission meeting of November 25, 2013.
Opportunity for Citizens to Address the Commission on items not on the Agenda
Public Hearing
New Business
ITEM #1 13-SP-02 Site Plan approval to allow a pre-school/daycare serving up to
38 children—6949 Nicollet Avenue
Old Business
Liaison Reports
Community Services Advisory Commission
City Council
Housing and Redevelopment Authority (HRA)
Richfield School Board
Transportation Commission
Chamber of Commerce
Other
City Planner's Report
Next Meeting Date: Monday, January 27, 2014
Adjournment
Auxiliary aid for individuals with disabilities are available upon request. Requests must be made at least 96
hours in advance to the City Clerk at 612/861-9738".
Planning Commission
Minutes
November 25, 2013
MEMBERS PRESENT: Chairperson Rick Jabs and Commissioners Susan
Rosenberg, Dennis Schuller, Tom Rublein, and Dan
Kitzberger
MEMBERS ABSENT:Commissioners Josh Root and Gordon Vizecky
STAFF PRESENT: Melissa Poehlman, City Planner
Matt Brillhart, Planning Technician
OTHERS PRESENT: Beth Pfeifer, The Cornerstone Group
Terese Reiling, Colliers International
Chairperson Jabs called the meeting to order at 7:01 p.m.
APPROVAL OF MINUTES
M/Rublein, S/Kitzberger to approve the minutes of the October 28, 2013 regular
meeting.
Motion carried: 5-0
OPEN FORUM
No members of the public spoke.
PUBLIC HEARING(S)
ITEM #1
Consider an amendment to the Planned Unit Development, Conditional Use
Permit and Final Development Plan for 6330 and 6400 Lyndale Avenue that would
increase allowable restaurant space at the future Lyndale Gardens redevelopment
site.
City Planner Melissa Poehlman (Poehlman) presented the staff report, recommending
approval of an amendment that would allow up to 7,000 square feet of restaurant space.
November 25, 2013
In response to a question from Chairperson Jabs, Poehlman stated that the rationale for
recommending 7,000 square feet of restaurant space was based on the anticipated size
of a restaurant tenant and how the applicant had tentatively divided their tenant spaces.
Beth Pfeifer of Cornerstone Group stated that they have a letter of intent from a
potential restaurant tenant. She stated that they don't necessarily anticipate that the
entire 10,000 square feet of space will be restaurant, but they want the flexibility. She
stated that a coffee or ice cream shop would likely have peak parking demand at
different hours of the day than a restaurant tenant.
Commissioner Rublein stated that it was difficult to assess the risk without more
specificity.
Pfeifer displayed the site plan of the development and stated that The Cornerstone
Group owned an additional parcel "Lot 4" that could be developed or used for parking in
the future.
In response to a question from Chairperson Jabs, Poehlman stated that the commission
would have to base their decision on the proposal in front of them, not including
potential future parking.
In response to a question from Commissioner Rosenberg, Pfeifer stated that there
would not be pedestrian access through Lakewinds Co-op, but there would be
pedestrian access through the site, including the public sidewalk on Lyndale. Pfeifer
stated that valet parking options would also be explored.
In response to questions from Commissioner Rublein, Poehlman stated that restaurant
seating/dwell times are accounted for in the Institute of Transportation Engineers (ITE)
parking generation standards. Pfeifer stated that the restaurant would be seeking a
liquor license. She stated that the City views all restaurants the same, and the request
for 10,000 square feet was more about attracting a coffee or ice cream shop in addition
to the restaurant.
Terese Reiling of Colliers International reiterated Pfeifer's statement that the request for
10,000 square feet was to gain flexibility to attract additional tenants, not necessarily to
have 10,000 square feet of sit down restaurant space. She noted that coffee sales peak
before 11:00 am and this would match well with a restaurant with peak demand in the
evening.
In response to questions from Commissioner Rublein, Pfeifer stated that "Lot 4" would
be sodded in the interim and not developed as permanent parking. It may be striped for
overFlow/valet parking for events in the interim, could be a parking ramp or other
development in the long term. Poehlman stated that staff was trying to strike a balance
between community expectations and industry standards.
In response to a question from Commissioner Schuller, Pfeifer stated that they had
looked into other shared parking arrangements in the area to accommodate parking
demand.
2
November 25, 2013
M/Rublein, S/Kitzberger to close the public hearing.
Motion carried: 5-0
Chairperson Jabs stated that he was comfortable going with the staff recommendation.
Commissioner Rublein stated that we was sensitive to the idea that the applicant was
seeking flexibility with the request for 10,000 square feet, but he was more comfortable
with approving 7,000 square feet for now.
Commissioner Schuller stated that it was possible that "Lot 4" could be sold to another
property owner in the future.
M/Rublein, S/Rosenberg to recommend approval of an amendment to the Planned Unit
Development and Conditional Use Permit to allow up to 7,000 square feet of restaurant
space.
Motion carried: 5-0
NEW BUSINESS
None.
OLD BUSINESS
None.
LIAISON REPORTS
Community Services Advisory Commission: Commissioner Rublein
City Council: Commissioner Schuller
HRA: No report
Richfield School Board: Commissioner Kitzberger
Transportation Commission: No report
Chamber of Commerce: No report
Other: Commissioner Rublein noted that Penn Central banners and bus bench ads had been
installed. Commissioner Schuller provided an update on the Penn American redevelopment
project in Bloomington.
CITY PLANNER'S REPORT
3
November 25, 2013
Poehlman informed commissioners that a joint study session with the City Council will
be held on November 26t" to discuss Holy Angels' campus master plan. Beginning in
2014, meeting packets for the planning commissioners will be distributed electronically.
ADJOURNMENT
M/Rublein, S/Kitzberger to adjourn the meeting.
Motion carried: 7-0
The meeting was adjourned by unanimous consent at 7:44 p.m.
Dan Kitzberger
Secretary
4
AGENDA SECTION: NEW BUSINESS
AGENDA ITEM# 1
REPORT#
CASE# 13-SP-02
PLANNING COMMISSION STAFF REPORT
PC MEETING DATE: DECEMBER 9, 2013
ITEM FOR PLANNING COMMISSION CONSIDERATION:
Consider a Site Plan approval to allow a daycare and pre-school facility serving up to 38
children at 6949 Nicollet Avenue.
I.RECOMMENDED ACTION:
By motion: Recommend approval of the attached resolution granting
approval of a Site Plan that will allow a daycare and pre-school facility
servin u to 38 children at 6949 Nicollet Avenue.
II. BACKGROUND
Rayito de Sol daycare and pre-school is currently operating out of space in Richfield
High School, serving 38 children. The space they are currently leasing will no longer be
available and they are seeking a more visible and convenient location. They have
applied for a permit from the state to operate a daycare and pre-school facility serving
up to 38 children at 6949 Nicollet Avenue. A change in the use of a building requires
Site Plan approval. This building was previously used as a retail bakery outlet.
III. BASIS OF RECOMMENDATION
A. PoLicY
A change in the use of a building requires Site Plan approval.
Daycare uses require one parking space per five enrolled persons. The
proposed center will serve a maximum of 38 persons and thereby requires eight
parking stalls. The proposed site plan includes nine parking stalls and at least
one bicycle parking space.
An accessible parking space and loading area must be striped in accordance
with ADA requirements. The applicant proposes to relocate the accessible
parking space to the front of the building and modify the front stoop accordingly.
The site is legally nonconforming with regards to impervious surface coverage.
The site is currently 88 percent impervious. The maximum allowed in the C-1
zoning district is 80 percent. There are opportunities to add pervious surFace by
strategically replacing portions of the parking lot and existing trash enclosure
area with landscaping.
The applicant has indicated that they intend to add an outdoor play area, which
could potentially bring the site into compliance with this requirement. The
applicant will work with staff as their outdoor play area plans come into focus. If
an outdoor play area is not added within one year of approval, the applicant will
be required to replace the striped parking island with landscaping and/or add
additional landscaping to meet requirements.
The site requires significant landscaping improvements to come into compliance
with the zoning code. At a minimum, a mixture of trees and shrubs shall be
planted along the street edge of all parking lots at the rate of one overstory tree
for every 40 feet of street frontage (on average) plus 25 percent of the ground
covered by shrubs and/or perennials. The view to the parking lot should be
screened to a height of three to four feet. These requirements may be met
through boulevard plantings under a permit from the Public Works department.
Final landscaping plans must be approved by staff. The City will retain a
landscape escrow to ensure that improvements to site are made within one year
of approval.
In evaluating a site plan, the Planning Commission and Council shall consider its
compliance with the seven criteria outlined in Subsection 547.13 of the City Code
and further articulated in the attached document.
B. C TICaL IssuEs
Staff recommends approval based on compliance with all criteria.
The applicant is responsible for obtaining all required permits, compliance with all
requirements detailed in the City's Administrative Review Committee Report and
compliance with all other City and State regulations. Permits are required prior to
the commencement of any work.
C. FnvANCInL
The required processing fee has been paid.
D. LE AL
Notification: Properties within 350 feet were notified by mail. Due to staff error,
notice of this meeting was not published in the Sun Current in accordance with
State and Local requirements. Therefore, an official public hearing will be held in
concurrence with the City Council meeting scheduled for January 14, 2014.
IV. ALTERNATIVE RECOMMENDATION S
Recommend denial of the proposed Site Plan and change in use with a finding
that the proposal does not meet Code requirements.
V. ATTACHMENTS
Resolution
Site Plan approval requirements
Proposed and existing site plans; landscaping plans
Planning & zoning maps
Photos
VI. PRINCIPAL PARTIES EXPECTED AT MEETING
Tim McLaughlin — Grootwassink Real Estate
Luisa Fuentes — Rayito de Sol
RESOLUTION NO.
RESOLUTION GRANTING APPROVAL
OF A SITE PLAN
TO ALLOW A COMMERCIAL DAYCARE AND PRE-SCHOOL FACILITY AT
6949 NICOLLET AVENUE
WHEREAS, an application has been filed with the City of Richfield which requests
approval of site plan to allow a commercial daycare and pre-school facility serving up to 38
persons for the parcel of land located at 6949 Nicollet Avenue and legally described in the
attached Exhibit A; and
WHEREAS, the requested site plan has been reviewed by the City Council and meets
City requirements; and
WHEREAS, the proposed site plan will adequately serve the purpose for which
it is proposed and will not have an adverse effect upon the public safety or general welfare;
and
WHEREAS, the City has fully considered the request for approval for the site plan.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Richfield, Minnesota, as follows:
1. The City Council adopts as its Findings of Fact the WHEREAS clauses set forth above.
2. A site plan for a commercial daycare and pre-school facility serving up to 38 persons as
described in City Council Report No. , on the Subject Property legally described
above is approved.
3. The approved site plan is subject to the following conditions:
Plans to reduce existing impervious surFace in order to meet or approach current
standards must be in place within one year of the date of this approval. All
improvements must be complete within 18 months.
Required plantings screening the parking lot must be continuously maintained;
All trash must be stored inside the building;
Parking lot must be re-striped in accordance with the approved plan, including one
accessible parking space and loading area and at least one bicycle parking space;
All required parking must be available year-round. Required parking may not be
used for the storage of snow or other items/equipment.
The applicant is responsible for obtaining all required permits, compliance with all
requirements detailed in the City's Administrative Review Committee Report and
compliance with all other City and State regulations. Permits are required prior to
the commencement of any work;
Prior to the issuance of an occupancy permit the developer must submit a surety
equal to 125% of the value of any improvements not yet complete.
This approval shall expire one year following the date of approval unless the use has
commenced or a building permit has been obtained and construction begun.
Adopted by the City Council of the City of Richfield, Minnesota this 14th day of January
2014.
Debbie Goettel, Mayor
ATTEST:
Nancy Gibbs, City Clerk
Site Plan Approval Requirements
Subsection 547.13
a) Consistency with the various elements and objectives of the City's long range
plans, including, but nof limited to, the Comprehensive Plan; The Community
Commercial district is intended to accor modate a wide variety of retail and
service uses that serve residents of Richfield and the immediate surrounding
area. The proposal is in keeping with these intentions.
b) Consistency with the purposes of the Zoning Code; The proposal is in keeping
with the purpose of the Zoning Code and the C-1 Neighborhood Business
District. This District is intended to provide locations for low-intensity small retail
and service businesses that serve the surrounding comrr unity. Licensed day
care businesses not exceeding 4,000 square feet are a permitted use. The
proposal is in keeping with these intentions.
c) Preservation of the site in its natura!state, insofar as practicable, by minimizing
tree and soil removal, and designing any grade changes so as to be in keeping
with the general appearance of neighboring developed or developing areas; N/A
d) Creation of a harmonious relationship of buildings and open spaces with the
terrain and with existing and future buildings having a visual relationship to the
proposed development; N/A
e) Creation of a functional and harmonious design for structures and site features
including:
i. Creation of an internal sense of order for the various functions and
buildings on the site and provision of a desirable environment for
occupants, visitors and the general community;
ii.Appropriateness of the amount and arrangement of open space and
landscaping to the design and function of the development;
iii. Appropriateness of the materials, textures, colors and details of
construction as an expression of the design concept of the project and
the compatibility of the same with the adjacent and neighboring
structures and functions; and
iv. Adequacy of vehicular, cycling and pedestrian circulation, including
walkways, interior drives and parking, in terms of location and number
of access points to the public streets, width of interior drives and
access points, general interior circulation, separation of pedestrian,
cycling and vehicular traffic and arrangement and amount of parking so
as to be safe, convenient and, insofar as practicable, compatible with
the design of proposed buildings, structures and neighboring
properties.
An accessible parking space and loading area will be striped near the front
building entrance to meet ADA requirements. Adequate parking is provided on
site and the proposed layout of parking stalls is an improvement over existing
44:..-c..«..-,.w...-,..»,«,..:,:.+..e+e:wd.e.,..;
a Exhibit A
All that part of the South 1/3 of the West 3/4 of the Southwest 1/4 of the
Southeast 1/4 lying West of the East 660 feet thereof in Section 27, Township
28, Range 24, being also described as the South 133 feet of the West 1/8 of the
South 1/3 of the Southwest 1/4 of the Southeast 1/4 of Section 27, Township
28, Range 24, West of the 4th Principal Meridian, according to the
government survey thereof, subject to the rights of the public in the West 50
feet thereof for Nicollet Avenue as presently used or to be used for the
widening thereof, and in the Southerly 33 feet thereof for East 7Qth Sfreet.
Abstract Property)
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Path: I:\GIS\Community DevelopmentlStafflPlanning Tech\Projects\6949 Nicollet Z.mxd
6949 I icollet - S#e f lan 12/2013
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