02-22-2000wMA PLANNING CONMISSION
W= AGENDA
LOCATION CHANGE - WATER PLANT EXECUTIVE
CONFERENCE ROOM
February 22, 2000
7:00 p.m.
Roll Call
Approval of Minutes
Planning Commission meeting of January 25, 2000 and Planning Commission study session of
February 8, 2000.
Public Hearing
ITEM #1 PC Report #9 CIP /CIB Schedule
ITEM #2 00 -CUP -4 Woodlake Lutheran Church, 7525 Oliver Avenue —
Conditional use permit amendment to allow a 5,500 square
foot addition at the building entrance.
ITEM #3 00 -CUP -6 New Life Family Services, 1515 East 66th Street,
Conditional use permit to add a limited medical facility in the
existing office building.
ITEM #4 PC Report #10 Comprehensive Plan - rezoning
New Business
ITEM #5 PC Report #4 Election of Planning Commission Chairperson, Vice -
Chairperson and Secretary
ITEM #6 PC Report #5 Appointment of Liaisons to the Community Services
Advisory Commission, City Council, HRA, School Board and
Community Human Services Planning Commission
ITEM #7 PC Report #6 Annual Review of Planning Commission Bylaws
ITEM #8 PC Report #7 Establish 2000 -2001 dates for Planning Commission study
sessions
ITEM #9 PC Report #8 Consideration of modification to ILN TIF Plan for compliance
with City Comprehensive Plan (Candlewood bond issue)
Old Business
Liaison Reports
School Board
Community Services Advisory Commission
H RA
City Council
Adjournment
Auxiliary aid for individuals with disabilities are available upon request. Requests must be
made at least 96 hours in advance to the Administrative Service's Director at 861- 9702 ".
Planning Commission Minutes
Regular Meeting
January 25, 2000
MEMBERS PRESENT: Chairperson Brenda Bjorklund; Commissioners: Terry Ahlstrom,
David Gepner, Bill Kilian, Daniel Linnihan, Mark Tolvstad, John
Bjostad, Donna Drummond and Gordon Hanson.
MEMBERS ABSENT:
COUNCIL LIAISON:
None
Martin Kirsch, Mayor
STAFF PRESENT: John Stark, Community Development Manager
Julie Urban, Zoning Administrator
Mark Andrle, Community Development Technician
The Planning Commission meeting was called to order by Chairperson Bjorklund at 7:00
p.m.
APPROVAL OF MINUTES
M/ Gepner, S/ Kilian to approve the minutes of the regular Planning Commission
meeting of November 23, 1999, the study sessions of December 21, 1999 and the study session
of January 11, 2000.
Motion carried: 9 -0
PUBLIC HEARINGS
00- APUD -1
ITEM #1 7600 Lyndale Avenue
Lyndale Gateway Phase II — Amendment of the planned
unit development plan to allow a reconfiguration of the
site to accommodate drug store
January 25, 2000
Page 2
00 -CUP -1
00 -FDP -1
ITEM #2 7600 Lyndale Avenue
Lyndale Gateway Phase II — conditional use permit for
retail/office development. Final development plan for
retail/office development.
Community Development Manager John Stark, stated that items 1 and 2 will be
combined because they relate to the same project, but there needs to be a separate vote for each
item.
Mr. Stark reviewed the staff report stating that CSM Corporation has requested an
amendment to the PUD plan for Lyndale Gateway to allow a reconfiguration of the building
layout in the commercial phase.
Mr. Stark stated that the reconfiguration of the Walgreen's will include reorienting the
entrance from the northeast to the southeast corner, reorienting the drive - through from the west
to the north side of the building and will provide a double row of parking on the south side of the
building in addition to the double row of parking on the east side of the building.
Mr. Stark stated that staff recommends that the Commission recommend to the City
Council to approve the request for an amended planned unit development plan for phase 11 of the
Lyndale Gateway PUD plan with stipulations.
Chairperson Bjorklund asked if neighbors have been regularly updated on new
developments with the project. Mr. Stark stated that most of the communications with neighbors
have been through him.
Commissioner Drummond asked how high the berm is along Aldrich Avenue. Gary
T ushie of Tushie Montgomery Architects stated that it will average between two and four feet
with densely planted evergreens.
Commissioner Hanson asked what kinds of traffic calming features will be constructed
along Lyndale Avenue. Mr. Stark stated that there will be a median, traffic lights will be timed
to allow enough time for pedestrians to get across the street and the cross walks will be a
different color than the street surface.
Murray Kornberg Vice President of CSM Corp. reviewed the changes to the Walgreen's
stating that Walgreen's wanted the entrance facing the prime intersection of Lyndale and 77'
h
Street.
January 25, 2000
Page 3
Mr. Tushie reviewed the specific design plans of the project including the landscaping,
street design and building design.
The Commission then discussed the landscaping along the west side of the Walgreen's
the walkway through the buffer and the specific exterior material used for the buildings.
Commissioner Linnihan asked about the lighting plan along Lyndale Avenue. Mr.
Tushie stated that the large overhead lights will remain but smaller human scale street lights will
be installed and will match all along Lyndale Avenue.
Dale Brady 7632 Aldrich Avenue, asked how tall will the trees on the west side of
Walgreen's be when first installed. Ms. Urban stated that they will be about ten feet tall. Mr.
Brady stated that people may park on Aldrich and walk over to the retail area because of the
walkway. Mr. Stark stated that "no parking" signs could be installed and the proposed parking
lot should be more than adequate for the number of shoppers.
Melinda Brady 7632 Aldrich Avenue stated that the only people who would use the
walkway would be the neighbors along Aldrich and doesn't think its worth having. Mr. Stark
stated that the idea for a walkway came from Public Safety who felt that the walkway with
lighting would be safer than a dirt path through the berm.
Kenneth Wren 7627 Aldrich Avenue, stated that he recently bought his house and would
like some more information on the buy -out process. Mr. Stark stated that that he would be in
contact with Mr. Wren.
Pat O'Brien business owner at 76`h Street and Lyndale Avenue, stated that CSM should
try to keep the current tenants in the new development. Mr. Kornberg stated that there is space
available and is willing to accommodate the current tenants, but because of the redevelopment
costs the rent will be much higher than the current rents in the area.
M /Gepner, S /Linnihan to close the public hearing.
Motion carried: 9 -0
M /Kilian, S /Linnihan to recommend approval of the request for an amendment planned
unit development plan for phase II of the Lyndale Gateway PUD plan with the following
stipulations:
1. That the design changes recommended by Michael Schroeder, from HKGi, be
incorporated into the final development plan.
Motion carried: 9 -0
January 25, 2000
Page 4
M /Linnihan, S /Kilian to recommend approval of the request for a final development plan
and conditional use permit for phase lI of the Lyndale Gateway PUD with the following
stipulations:
1 That a final stormwater management plan be approved by the Public Works Director.
2 That a final landscape plan be approved by the Community Development Director and a
landscape escrow be submitted.
3 That a signage plan be approved by the Community Development Director.
4 That a final sediment and erosion control plan, including treeree protection specifications, be
approved by the Public Works Director.
5 That a specific plan for removal of the sound wall be approved by the Public Works Director.
6 That a lighting plan be submitted and approved by the Community Development Director
with lighting fixtures to coordinate with those provided by the City in the streetscape.
7 That meetings with staff and neighbors be held to discuss the options for the walkway
through the berm along Aldrich Avenue.
Motion carried: 9 -0
00 -CUP -2
ITEM #3 6401 Lyndale Avenue
VFW - conditional use permit extension to allow continued
use of property as VFW club
Ms. Urban reviewed the proposal to extend the temporary conditional use permit for the
VFW to allow them to continue operating at 6401 Lyndale Avenue during construction of their
new facility. The permit would be extended until December 31, 2000 to allow for unexpected
construction delays.
M /Linnihan, S /Tolvstad to close the public hearing.
Motion carried: 9 -0
M /Kilian, S /Tolvstad to recommend approval of the request for a temporary conditional
use permit at 6401 Lyndale Avenue with the following_ stipulation:
1. That the permit expire on December 31, 2000 or at such time that the VFW
relocates to a different facility, whichever is sooner.
Motion carried: 9 -0
January 25, 2000
Page 5
00 -CUP -3
ITEM #4 6244 Cedar Avenue
Conditional use permit to add 15 feet to an existing 90 -foot
Monopole.
Ms. Urban reviewed the staff report stating that AT &T is requesting an amendment to the
CUP to allow an increase to the wireless communications tower from 90 feet to 105 feet. The
extension of the pole is needed to allow for additional antennas at a sufficient height on the
existing tower.
Julie Townsend of AT &T, reviewed the technical aspects of the tower and explained why
the tower needs to have a height increase, and stated that it is a shared tower with US West.
M /Linnihan, S/Kilian to close the public hearing.
M /Gepner, S /Tolvstad to recommend approval of the request for an amended conditional
use permit at 6244 Cedar Avenue with the following stipulation:
1. That the building materials for the equipment shelter match the principal building.
Motion carried: 9 -0.
NEW BUSINESS
The Commission and staff recognized Commissioner Linnihan's for his nine years of
hard work on the Planning Commission.
LIAISON REPORTS
None.
January 25, 2000
Page 6
ADJOURNMENT
The meeting was adjourned by unanimous consent at 8:50 p.m.
Terry Ahlstrom
Planning Commission Secretary
Planning Commission Minutes
Regular Meeting
February S, 2000
MEMBERS PRESENT: Commissioners: Terry Ahlstrom, David Gepner, Mark Tolvstad,
Donna Drummond, John Bjostad, Gordon Hanson, Jeff Walz.
MEMBERS ABSENT: Chairperson Brenda Bjorklund, Commissioner Bill Kilian
COUNCIL LIAISON: Martin Kirsch, Mayor
STAFF PRESENT: John Stark, Community Development Manager
Corrine Thomson, City Attorney
Julie Urban, Zoning Administrator
Perry Thorvig, Community Development Specialist
The Planning Commission meeting was called to order by Acting Chairperson Ahlstrom
at 7:00 p.m.
STUDY SESSION ITEMS
ITEM #1 Legal Background of the Planning Commission
Corrine Thomson, City Attorney, gave a presentation on the legal issues relating to the
Planning Commission's work. Attorney Thomson covered the following topics: the
constitutional and statutory bases for planning, the role of the Comprehensive Plan, judicial
review, and the difference between legislative and quasi-judicial acts.
In response to a question from Commissioner Gepner, Attorney Thomson reviewed the
City's authority regarding condemnation. She also covered inverse condemnation and under
what circumstances Commission actions might be viewed as inverse condemnation.
ITEM 42 Redevelopment Projects
John Stark, Community Development Manager, reviewed the City publication, "Why Do
We Redevelop ?" to provide background to the Commissioners on the policy basis for
redevelopment activities.
Perry Thorvig, Community Development Specialist, gave an overview of the Cedar
Avenue Airport Mitigation planning efforts and the status of the Penn Avenue and Sixty -Sixth
Street planning process.
February 8, 2000
Page 2
John Stark gave an update on the Best Buy redevelopment project for the Interchange
West area.
ADJOURNMENT
The meeting was adjourned by unanimous consent at 9:15 p.m.
Terry Ahlstrom
Planning Commission Secretary
AGENDA SECTION
AGENDA ITEM #
REPORT #
CASE #
PUBLIC HEARING
00 -CUP -4
90 PLANNING COMMISSION STAFF REPORT
PC MEETING DATE: FEBRUARY 22, 2000
ITEM FOR PLANNING COMMISSION CONSIDERATION:
Conditional use permit amendment to allow a building addition onto Woodlake Church, 7525
Oliver Avenue.
F. RECOMMENDED ACTION: 11
Conduct and close the public hearing and by motion approve an
amendment to the conditional use permit to allow a 5,500 square foot
building addition onto Woodlake Lutheran Church, 7525 Oliver
Avenue.
II. BACKGROUND
Woodlake Lutheran Church proposes to add 5,500 square feet onto the southeast
corner of their existing facility to create a larger narthex/hospitality space. Some site
changes will also be made to accommodate the addition.
III. BASIS OF RECOMMENDATION
A. POLICY
NA
B. CRITICAL ISSUES
The area where the addition will be constructed is currently a drive aisle
and a grassy area. The north drive aisle will be relocated to the south of
the addition. The center median currently located in the parking lot will be
removed to allow for better emergency vehicle access.
There is a power pole located next to the proposed drive aisle area that
may impact the driveway. The driveway location and width may need to
be adjusted to accommodate the power pole.
The trash area will be relocated to the north side of the building. A drive
will be constructed to provide for garage truck access. A wooden
enclosure will be constructed to screen the trash dumpsters.
The addition exterior will match the brick of the existing church. The
addition will also have a pitched roof to complement the sanctuary roof.
The number of handicapped parking stalls is currently less than is
required. That number will be increased from four to six stalls, reducing
the total number of parking stalls by one. The church shares parking with
the middle school providing it with more than adequate parking.
C. FINANCIAL
NA
D. LEGAL
Zoning: R (single family residential)
Land Use: Church
Comprehensive Plan: Church
Notification: Mailed notices were sent to property owners and occupants within
350 feet of the subject property.
Other Actions:
Council: Review of the application by the Planning Commission will result
in a City Council hearing on March 13, 2000.
A church is a conditional use in the R (single family residential) district. A
building addition requires an amendment to the conditional use permit.
IV. ALTERNATIVE RECOMMENDATION(S)
Deny the request for an amendment to the conditional use permit with a finding of fact
that the proposed change would have an adverse impact on surrounding properties or
the City as a whole.
V. ATTACHMENTS
Code References: 521.07, subd. 13; 546.05
VI. PRINCIPAL PARTIES EXPECTED AT MEETING
Applicant/Owner: Woodlake Lutheran Church
Architect, Nina Ebbighausen
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AGENDA SECTION
AGENDA ITEM #
REPORT #
CASE #
PUBLIC HEARING
2
00 -CUP -5
aoA PLANNING COMMISSION STAFF REPORT
PC MEETING DATE: FEBRUARY 22, 2000
ITEM FOR PLANNING COMMISSION CONSIDERATION:
Conditional use permit to allow the addition of a limited medical facility within the existing office
building, 1515 East 66th Street.
111. RECOMMENDED ACTION: 11
Conduct and close the public hearing and by motion recommend
approval of a conditional use permit to allow the addition of a limited
medical facility in the existing office space at 1515 East 66th Street.
II. BACKGROUND
New Life Family Services will convert part of their existing office space to a medical
facility in order to perform limited medical services for pregnant women.
III. BASIS OF RECOMMENDATION
A. POLICY
1 _1
B. CRITICAL ISSUES
There are seventy -one parking spaces available for the current facility.
Medical office parking standards require one space per doctor plus one
space per two technicians. There will be one exam room in the facility,
which is not likely to greatly increase the demand on parking. The
program anticipates an increase in clientele with the clinic but with one
exam room, it is likely to be spread out throughout the day.
The clinic will be open from 8:30 a.m. to 5:00 p.m., Monday through
Friday.
C. FINANCIAL
NA
A -1
D. LEGAL
Zoning: C -2 (general commercial)
Land Use: Commercial
Comprehensive Plan: Office
Notification: Mailed notices were sent to all property owners and occupants
within 350 feet of the subject property.
Other Actions:
Council: The City Council will review the conditional use permit request
on March 13, 2000
A medical clinic is a conditional use in the C -2 zoning district.
IV. ALTERNATIVE RECOMMENDATION(S)
Deny the request for a conditional use permit with a finding of fact that the proposed
change would have an adverse impact on surrounding properties or the City as a whole.
V. ATTACHMENTS
Code References: 526.27, subd. 10; 546.05
VI. PRINCIPAL PARTIES EXPECTED AT MEETING
Applicant/Owner: New Life Family Services
Debra Cornell, Nurse Manager
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AGENDA ITEM #
REPORT #
CASE #
PUBLIC HEARING
J PLANNING COMMISSION STAFF REPORT
PC MEETING DATE: FEBRUARY 22, 2000
ITEM FOR PLANNING COMMISSION CONSIDERATION:
Rezone properties to a zoning classification that is consistent with the Comprehensive Plan.
II I. RECOMMENDED ACTION: II
Conduct a public hearing and by motion recommend approval of an
ordinance amendment to rezone properties as listed in Attachment A
to a zoning classification consistent with the current land use and the
Comprehensive Plan.
II. BACKGROUND
State law requires that cities' Zoning Ordinances be made consistent with their
Comprehensive Plans. In 1998, the Planning Commission reviewed the City's zoning
classifications and identified those parcels with zoning that is inconsistent with the
Comprehensive Plan. Of those parcels, the Commission determined that one category
of parcels, that in which the land use is consistent with the Comprehensive Plan but the
zoning is not, should be rezoned. One group of these properties was rezoned by the
City Council in December, 1999.
III. BASIS OF RECOMMENDATION
A. POLICY
NA
B. CRITICAL ISSUES
Fifteen of the properties to be rezoned are currently zoned C -2 (general
commercial). They are currently used as single family residences. The
Comprehensive Plan designates them as single family residential, either low or
high density. The proposed zoning is R (single family residential).
One of the properties to be rezoned is zoned C -2 and is used as a day care
facility. The Comprehensive Plan designates the property as single family, high
density residential (R -SFH). The proposed zoning for this property is MR -2
medium density multiple family residential), based on discussions by the
Planning Commission two years ago when the day care facility was approved.
Other possible zoning classifications would be R (single family residential) or
MR -1 (two- family residence). Day care facilities are conditional uses in all of
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these zoning districts, although the setback requirements vary. The property
owner has suggested that C -1 (neighborhood commercial) would be a more
appropriate zoning district. This would allow the property owner to have an
appropriate commercial re -use of the, current building in the event that the day
care is no longer viable but still be compatible with the neighborhood.
Staff has received some calls regarding the rezonings, primarily requesting
clarification of what is occurring and asking about the R -SFH classification. The
rezonings are primarily a house - keeping measure to bring the zoning
classifications into consistency with the Comprehensive Plan. The commercial
zoning that currently exists would makes it possible for these residential
properties to be converted to commercial uses, which would be inconsistent with
the Comprehensive Plan. The R -SFH classification is found throughout the Plan
along arterial and collector streets and adjacent to commercial areas. The
purpose of this classification is to allow for transitional uses to the single family
neighborhoods. The R -SFH classification would allow for duplexes or
townhome /cluster homes to be developed. In the case of the properties to be
rezoned, the small size of the parcels makes a conversion unlikely unless
parcels were combined.
C. FINANCIAL
NA
D. LEGAL
Notification: Letters were sent to owners of all properties to be rezoned.
Mailed notices were also sent to all property:owners and occupants within 350
feet of the property to be rezoned.
Other Actions:
Council: If the Planning Commission makes a recommendation, first
reading would be scheduled for March 13, 2000
IV. ALTERNATIVE RECOMMENDATION(S)
1. Request additional information from staff and continue the rezoning discussion to
the Planning Commission meeting on March 28, 2000.
2. Do not rezone the properties at this time.
3. Rezone the properties to a different zoning district.
V. ATTACHMENTS
Attachment A: List of properties to be rezoned
Attachment B: Map of properties to be rezoned
VI. PRINCIPAL PARTIES EXPECTED AT MEETING
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AGENDA SECTION
AGENDA ITEM #
REPORT #
CASE #
NEW BUSINESS
4
J PLANNING COMMISSION STAFF REPORT
PC MEETING DATE: FEBRUARY 22, 2000
ITEM FOR PLANNING COMMISSION CONSIDERATION:
Election of Planning Commission Chairperson, Vice - Chairperson and Secretary.
Ill. RECOMMENDED ACTION: 11
Elect a Planning Commission Chairperson, Vice - Chairperson and
Secretarv.
II. BACKGROUND
The Bylaws require'that the Planning Commission hold an annual organizational meeting at
the first regular meeting in February and elect from its membership a Chairperson, Vice -
Chairperson and Secretary.
According to the Bylaws (P-art II, Organization), a majority vote is necessary to first elect a
Chairperson and second to elect the remaining officers. The Chairperson, Vice - Chairperson,
and Secretary are to take office immediately upon election and hold office until their
successors are elected next year.
The Chairperson is responsible for conducting all Planning Commission meetings and public
hearings. The Chairperson is also responsible for working with city administration on the
planning function. The Vice - Chairperson is responsible for the duties of the Chairperson in the
event the Chairperson is absent. The Secretary is responsible for the minutes of the Planning
Commission. 1999 election results were Chairperson Bjorklund, Vice - Chairperson Linnihan
and Secretary Ahlstrom.
A. LEGAL
Annual organization meeting:
1. Chapter III. Section 305.5, Subd. 1 -8 Richfield City Code
2. Planning Commission Bylaws.
AGENDA SECTION
AGENDA ITEM #
REPORT #
CASE #
NEW BUSINESS
5
go PLANNING COMMISSION STAFF REPORT
PC MEETING DATE: FEBRUARY 22, 2000
ITEM FOR PLANNING COMMISSION CONSIDERATION:
Appointment of liaisons to the Community Services Advisory Commission, City Council,
Housing and Redevelopment Authority, School Board and Community Human Services
Planning Council.
F. RECOMMENDED ACTION: 11
The following Planning Commission actions are recommended:
Approve members to serve as liaison and alternate liaison to the
Community Services Advisory Board, City Council, Housing and
Redevelopment Authority, and School Board.
II. BACKGROUND
Community Services Advisory Commission:
The resolution establishing the Community Services Advisory Commission provides that
a liaison and alternate from the Planning Commission be appointed to the Community
Services Advisory Commission.
The Community Services Advisory Commission meets on the second Tuesday of the
month at 7:00 P.M., generally in the Executive Conference Room at City Hall. The
Planning Commission should appoint two members to serve as liaison and alternate
liaison to the Community Services Advisory Commission. Commissioners Ahlstrom and
Meter served as liaisons to the Community Services Advisory Commission for 1999.
City Council:
The City Council meets every second and fourth Monday at 7:00 P.M. in the Council
Chambers at City Hall. Mayor Kirsch and Commissioner Linnihan served as liaisons to
the City Council for 1999.
Housing and Redevelopment Authority:
The Housing and Redevelopment Authority meets every third Monday at 7:00 P.M. in
the Council Chambers at City Hall. Commissioners Gepner and Kilian served as
liaisons to the HRA in 1999.
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School Board:
The commission also appoints a liaison and alternate liaison to the School Board. The
School Board generally meets the first and third Monday of each month at 7:00 P.M.
and the location alternates from school to school. Commissioner Dmytrenko and
Bjorklund served as liaisons to the School Board for 1999.
Community Human Services Planning Council:
This Commission meets on the 3rd Monday of the month at 5:00 P.M. The Council
looks at human services issues such as affordable housing, senior issues,
transportation, and youth and family issues. They also award social service funds to
nonprofit agencies. The last Commissioner to be appointed to this Council was Paul
Wasko. He has not been on the Planning Commission for several years.
A. LEGAL
Annual organizational meeting
1. Chapter III. Section 305.5, Subd. 1 -8 Richfield City Code
2. Planning Commission Bylaws
mot—
AGENDA SECTION: NEW BUSINESS
AGENDA ITEM # 6
REPORT # 6
CASE #
J PLANNING COMMISSION STAFF REPORT
PC MEETING DATE: FEBRUARY 22, 2000
ITEM FOR PLANNING COMMISSION CONSIDERATION:
Approval of Planning Commission Bylaws.
I. RECOMMENDED ACTION:
Review the attached Planning Commission Bylaws.
II. BACKGROUND
N/A
III. BASIS OF RECOMMENDATION
1. The above action is required by the Planning Commission Bylaws.
2. Amendments are covered by Section 2 of Part III of the Bylaws requiring
presentation at one meeting and 2/3 vote at the following meeting.
IV. ATTACHMENTS
Planning Commissions Bylaws.
U,)- II4J 1
L'AWSrANDaRULESOFPROCEDl RE4 '
THEzI7r Pl.A1VN11VG `CDMMISSION.- t ` -
5.,. "
RICHFIELD, MINNESOTA
The following Bylaws and Rules of procedure are adopted by the City's Planning
Commission to facilitate the performance of its duties and functions as
empowered under Chapter III, Section 305.05, Subdivision 1 -8 of the City
Ordinance Code.
Section 1. Regular Meetings
Regular meetings of the Planning Commission shall be on the
fourth Tuesday of each month commencing at 7:00 P.M. in the
Council Chambers of the City Hall.
When the regular meeting date conflicts with the State designated
precinct caucus, the regular meeting will be held on the second
Tuesday of said month at the same time and place.
Section 2. General Planning Meetings
The second Tuesday of every month shall be reserved for
discussing and deliberating on general planning matters related to
the property development and future well -being of the Community.
Section 3. Special Meetings
Special meetings of the Planning Commission can be called by the
Chairperson and one member or by three members of the
Commission or at the request of the City Council. Notice,
designating the time and place of the meetings, shall be given to all
members not less than twenty -four (24) hours in advance thereof.
Section 4. Deadline for Hearing Items
The Planning Commission will accept all applications to be heard
before it, no later than fifteen (15) working days preceding the
regular Planning Commission meeting. Upon written notice to the
Community Development Director prior to the Planning
Commission meeting, an application may be withdrawn. Once an
application is withdrawn, it must be refiled with the Community
Development Department, City of Richfield, before any Planning
Commission hearing is held.
11-
Section 5. Quorum
Five members of the Planning Commission shall constitute a
quorum for the transaction of business. No action shall be taken in
the absence of a quorum with the exception that the Planning
Commission members present may take testimony for use at a
later meeting at which a quorum is present, and may adjourn a
meeting to a later time without further notice.
Section 6. Voting
At all meetings of the Planning Commission, each member
attending shall be entitled to cast one vote. Voting shall be by
voice. An affirmative vote of a majority of members present or four
members, whichever is greater, shall be necessary for the passage
of any matter before the Planning Commission, except as
otherwise provided in these Bylaws.
Section 7. Proceedings
a) Format of Meeting
At a regular meeting of the Planning Commission, the
following format shall be followed in conducting the business
of the meeting.
1) Roll Call
2) Approval of Minutes
3) Regular Business and Public Hearing Items
4) New Business
5) Old Business
6) Liaison Reports
7) Adjournment
b) Public Hearin
The purpose of a hearing is to collect information and facts
in order for the Commission to develop a planning
recommendation for the City Council. At a public hearing
the following procedure shall be followed for each case for
which a public hearing is held:
1) Chair shall state the case to be heard.
2) Chair shall call upon the Community Development
Director or designee to present the staff report.
2-
V
3) Chair shall ask the applicant to present his /her case.
4) Members of the Planning Commission shall be
allowed to question the applicant about his /her
proposal.
5) Interested persons may address the Commission,
giving relevant information regarding the proposal
before the Commission.
a) All questions or statements by Richfield staff
personnel, planning commissioners, applicants
or interested citizens will be directed through
the Chair.
b) All who wish to speak will be heard, but only in
accordance with the above procedure and after
recognition by the Chair.
C) No individual may speak longer than five (5)
minutes, except through previous arrangement
with the Chair, or by vote of the Commission.
d) The spokesperson for a group will be allowed
ten (10) minutes.
e) In addition to the statements by individual or
groups, there will be a period, not to exceed
thirty (30) minutes, during which the public may
question the City's staff members present, the
applicant or their representatives or any
member of the Planning Commission.
Questions must be directed through the Chair.
6) The hearing shall be closed. Interested persons shall
not be heard again unless the hearing is reopened by
a majority vote of the Commission.
7) The Commission shall discuss and clarify the item
before it, and take action on it.
8) Any decision of the Commission on the merits of any
planning question before it shall be embodied in the
form of a motion, resolution, or report, and referred to
the City Council for action.
c) Rules of Procedure
3-
V,
At all regular meetings of the Planning Commission where
formal action is required on a matter before the Commission,
the meetings shall be governed by Robert's Rules of Order. -
At general meetings of the Planning Commission no formal
parliamentary procedure shall govern the conduct of the
proceedings unless found to be necessary such as when a
formal motion is before the Commission.
PART IL,_ ORGANIZATION '- ;-* '
t
Section 1. Election of Officers
At the first regular meeting in February of each year, the
Commission shall hold an organizational meeting and elect from its
membership a Chairperson, Vice - chairperson, and Secretary.
Each member shall cast a ballot for the member he /she wishes to
be elected Chairperson. -If no one receives a majority of all the
members of the Commission, balloting shall continue until one
member receives majority support. Vice - chairperson and Secretary
shall be elected from the remaining members by the same
procedure.
If the Chairperson resigns from office before the next regular
organization meeting, the Vice - chairperson shall automatically
become acting Chairperson. If both Chairperson and Vice -
chairperson resign, the Secretary shall become acting Chairperson.
In any instance, where an officer of the Commission resigns or
retires from office a new officer shall be elected to the vacated
position at the next regular meeting of the Commission.
If the Chairperson, Vice - chairperson, and Secretary are absent
from a meeting, the Commission shall elect a temporary
Chairperson by voice vote.
In the event that the Secretary is absent from a meeting, the
Chairperson shall appoint a member of the Commission to approve
the minutes of that meeting.
Section 2. Tenure
The Chairperson, Vice - chairperson, and Secretary shall take office
immediately following their election and hold office until their
successors are elected and assume office.
Section 3. Duties of Officers
4-
The duties and powers of the officers of the Planning Commission
shall be as follows:
a) Chairperson
1) Presides over all meetings of the Commission.
2) Appoints committees and performs such other duties
as may be ordered by the Commission.
3) Signs documents of the Commission.
4) Sees that all actions of the commission are properly
taken.
5) Calls special meetings of the Commission in
accordance with these Bylaws.
6) Works with appropriate city staff in organizing
agendas of all general Planning Commission
meetings.
b) Vice - chairperson
Performs all of the duties and responsibilities of the
Chairperson in his /her absence.
c) Secretary
1) Assumes duties and responsibilities of the
Chairperson when both Chairperson and Vice -
chairperson are absent.
2) Keeps the minutes of the meetings of the
Commission in an appropriate minute book.
3) Signs all minutes of the Commission as well as other
official documents of the Commission
PART II MISCELLANEOUS .} r ° •*', "
Section 1.. Suspension of Rules
The Commission may suspend any of these Rules by a 2/3 vote of
those members present.
5-
Section 1. Suspension of Rules
The Commission may suspend any of these Rules by a 2/3 vote of
those members present.
Section 2. Amendments
These Rules may be amended at any regular meeting by a 2/3
majority of the members of the Commission, provided that the
amendment was presented and written into the minutes of a
previous meeting.
Section 3. Review
The contents of these Bylaws and Rules of procedure should be
comprehensively reviewed, evaluated, and modified where
necessary, at the organization meeting held in February of each
year.
Adopted this 9th day of March, 1999.
l
Chairperson, Ri anning Commission
Sec , Richfield Planning Commission
6.
W: CdAdmin: PBZ: Forms: Bylaws]
l
AGENDA SECTION
AGENDA ITEM #
REPORT #
CASE #
NEW BUSINESS
J PLANNING COMMISSION STAFF REPORT
PC MEETING DATE: FEBRUARY 22, 2000
ITEM FOR PLANNING COMMISSION CONSIDERATION:
Adopt a resolution establishing 2000 -2001 dates for Planning Commission study sessions and
discuss possible topics.
I. RECOMMENDED ACTION:
Adopt the attached resolution, setting dates for the 2000 -2001
Planning Commission study sessions.
II. BACKGROUND
The Planning Commission holds regular study sessions to discuss special topics, work on
ordinance amendments and for educational purposes.
2. Setting the study session dates by resolution allows for more advanced public notification
of the meetings.
A. LEGAL
Attached resolution.
III. ALTERNATIVE RECOMMENDATION(S)
1. Do not adopt the resolution; recommend changes to the by -laws establishing the study
session schedule.
2. Do not adopt the resolution; direct staff to provide public notification for each study
session as they occur.
RESOLUTION NO.
RESOLUTION OF THE RICHFIELD PLANNING COMMISSION
ESTABLISHING THE 2000 -2001 STUDY SESSION SCHEDULE
WHEREAS, the Richfield Planning Commission holds regular study sessions to
review special topics and work on special projects.
WHEREAS, because the Planning Commission is an advisory body to the City
Council, all meetings are open to the public and proper notification of the dates of the
meetings is necessary.
NOW, THEREFORE BE IT RESOLVED, the Planning Commission will hold its
2000 -2001 study sessions at 7:00 p.m. in the City Hall Council Chambers, 6700
Portland Avenue, on the following dates:
Tuesday, March 14, 2000
Tuesday, April 11, 2000
Tuesday, May 9, 2000
Tuesday, June 13, 2000
Tuesday, July 11, 2000
Tuesday, August 8, 2000
Tuesday, September.12, 2000
Tuesday, October 10, 2000
Tuesday, November 14, 2000
Tuesday, December 12, 2000
Tuesday, January 9, 2001
Tuesday, February 13, 2001
Adopted this 22nd day of February, 2000 by the Planning Commission of the City
of Richfield, Minnesota.
ATTEST:
Secretary
CITY OF RICHFIELD, MINNESOTA
Chairperson
2000 -2001 Planning Commission Study Session Schedule
March 14
City Housing Policies and Programs, Bruce Nordquist, Housing and Redevelopment Manager
Overview of Downtown Redevelopment Projects
March 28 (6 p.m.)
Joint meeting with Community Services Commission re: CIP /CIB
April 11
Tax Increment Financing, Sid Inman (tent.)
May 9
Forum with Chamber of Commerce members (tent.)
June 13 or 14
Joint meeting with St. Louis Park Planning Commission (tent.)
July 11
Annual bike tour, hosted by David Gepner (tent.)
August 8
September 12
Information about planning activities in neighboring communities (tent.)
Monday, October 9 (6 p.m.)
Joint meeting with City Council
October 10 (Optional)
November 14
Review of Zoning Ordinance
December 12 (Optional study session — may be regular Dec. meeting)
January 8
DRAFT 02/14/2000
Note: The schedule of Study Session topics Is tentative and can vary depending on Planning Commission workload.
2000 -2001 Planning Commission Study Session Schedule
February 13
DRAFT 02/14/2000
Note: The schedule of Study Session topics is tentative and can vary depending on Planning Commission workload.
AGENDA SECTION:
AGENDA ITEM #
REPORT #
CASE #
NEW BUSINESS
J PLANNING COMMISSION STAFF REPORT
PC MEETING DATE: FEBRUARY 22, 2000
ITEM FOR PLANNING COMMISSION CONSIDERATION:
Consideration of a resolution finding that the Modification to the Tax Increment Financing Plan
for the Interstate - Lyndale - Nicollet (ILN) Tax Increment Financing District is consistent with the
Richfield Comprehensive Plan.
V. RECOMMENDED ACTION: 11
By motion adopt the attached resolution finding that the modification
to the tax increment financing plan for the ILN Tax Increment
Financinu District is in conformance with the Comprehensive Plan.
II. BACKGROUND
The City is selling bonds for the Lyndale Gateway redevelopment project. The tax
increment financing plan needs to be modified in order to authorize the sale of the
bonds and the distribution of the proceeds.
III. BASIS OF RECOMMENDATION
A. POLICY
The proposed plan /modification is consistent with the City's
Comprehensive Plan.
The modification enables to Housing and Redevelopment Authority (HRA)
to fund development proposals already reviewed and approved by the
Planning Commission, HRA and City Council.
The modification enables the HRA to fulfill contractual commitments
previously made by the HRA to fund the developments.
B. CRITICAL ISSUES
The modification is necessary to authorize the issuance of bonds for the
Lyndale Gateway project.
C. FINANCIAL
The TIF Plan proposes a bond issue in an amount not to exceed $2.0
million.
Increment from the Candlewood Hotel project located within the ILN TIF
District will be used to pay debt service on the bonds.
Sri
D. LEGAL
Other Actions:
Council: The City Council will conduct a public hearing on March 13,
2000.
HRA: The HRA is considering the modification on February 22, 2000.
Chapter 462 of the Minnesota State Statutes requires that whenever the
City adopts or modifies a tax increment financing plan, the Planning
Commission must review the plan for consistency with the City's
Comprehensive Plan.
IV. ALTERNATIVE RECOMMENDATION(S)
Reject the resolution, finding that the plan does not conform to the Comprehensive
Plan.
V. ATTACHMENTS
Modification to the tax increment financing plan for the ILN Tax Increment
Financing District
VI. PRINCIPAL PARTIES EXPECTED AT MEETING
NA
As of February 15, 2000
Draft for HRA, Planning Commission, and
City Council Review
a
MODIFICATION TO THE
TAX INCREMENT FINANCING PLAN
FOR THE
ILN TAX INCREMENT FINANCING DISTRICT
Housing and Redevelopment Authority in and for the City of Richfield
City of Richfield, Minnesota
Hennepin County, Minnesota
J
Public Hearing: March 13, 2000
Adoption:
Prepared by:
EHLERS AND ASSOCIATES, INC.
3060 Centre Pointe Drive
Roseville, MN 55113
Phone: (651) 697 -8500
Fax: (651) 697 -8555
TABLE OF CONTENTS
provided for references purposes only)
MODIFICATION TO THE REDEVELOPMENT PLAN FOR
THE RICHFIELD REDEVELOPMENT PROJECT AREA ............................... 1
Introduction................................... ............................... 1
Statement of Public Purpose ..... ............................... 0 ................ 1
Statutory Authority ............................. .........0..................... 1
Statement of Goals and Objectives ................. ............................... 1
Estimated Public Costs .......................................... I.............. I
Boundary of the Richfield Project Area, Parcels in Acquisition, and Legal Description ...... I
MODIFICATION NO. 7 TO TAX INCREMENT FINANCING PLAN
FOR ILN TAX INCREMENT FINANCING DISTINCT ... ............................... 2
Introduction................................... ............................... 2
Boundary of the ILN Tax Increment Financing District ............................... 2
Parcels Identified for Acquisition .................................................. 3
Estimated Project Costs ......................... ............................... 4
Bonded Indebtedness ........................... ............................... 4
BOUNDARY MAP OF RICHFIELD REDEVELOPMENT PROJECT AREA AND
THE ILN TAX INCREMENT FINANCING DISTINCT . ............................... A -1
LI
Modification to the Redevelopment Plan for
the Richfield Redevelopment Project Area
March 13, 2000
Introduction
The following text represents a modification to the Redevelopment Plan for the Richfield Redevelopment Project
Area. The Modified Redevelopment Plan represents a continuation of the goals and objectives set forth in the
original Plan. Generally, the substantive changes to the current Modification include the authority to spend tax
increments generated from the ILN Tax Increment Financing District in the Richfield Redevelopment Project
Area. For further information, a review of the Redevelopment Plan for Richfield Redevelopment Project Area
dated June 14, 1993 or the most recent Modification to the Redevelopment Plan for the Richfield Redevelopment
Project Area dated November 22, 1999 is recommended.
Statement of Public Purpose
See also the Statement of Public Purpose found in Section B of the Redevelopment Plan for Richfield
Redevelopment Project Area, dated June 14, 1993.
Statutory Authority
See also the Statutory Authority found in Section C of the Redevelopment Plan for the Richfield Redevelopment
Project Area, dated June 14, 1993.
Statement of Goals and Objectives
Additional goals and objectives can be found in Section D of the Redevelopment Plan for Richfield
Redevelopment Project Area, dated June 14, 1993.
Estimated Public Costs
This modification authorizes the HRA to expend tax increment from the ILN Tax Increment Financing District
for qualified activities identified in the budget of the Modification to the ILN Tax Increment Financing Plan.
Boundary of the Richfield Project Area, Parcels in Acquisition, and Legal Description
The boundary for Richfield Redevelopment Project Area is not being modified from the November 22, 1999
Modification.
City of Richfield Modification to the Plan for the ILN Tax Increment Financing District
Modification No. 7 to Tax Increment Financing Plan
for ILN Tax Increment Financing District
March 13, 2000
Introduction
The following text represents a modification to the Tax Increment Financing Plan for the ILN Tax Increment
Financing District. The Modifications to the ILN Tax Increment Financing Plan represent a continuation of the
goals and objectives set forth in the original Tax Increment Financing Plan. Generally, the substantive changes
to the current Modification include the identification of additional parcels for acquisition, the authority to spend
tax increment generated from the ILN Tax Increment Financing District in the Richfield Redevelopment Project
Area, and the authority to issue bonds.
For further information, a review of the Tax Increment Financing Plan for the ILN Tax Increment Financing
District adopted October 21,1985, and modified November 25,1985; January 12,1987;September 18,1989; May
17, 1993; March 24, 1994; October 21, 1996; and November 9, 1998 is recommended.
Boundaries of the ILN Tax Increment Financing District
The boundaries of the ILN Tax Increment Financing District are not being modified with this Modification.
However, the map of the ILN Tax Increment Financing District has been adjusted to reflect the parcels that have
been previously decertified by Hennepin County on July 13, 1999. A map of the Modified ILN Tax Increment
Financing District is included in Appendix A.
City of Richfield Modification to the Plan for the ILN Tax Increment Financing District
t-
Parcels Identified for Acquisition
The following parcels in the Lyndale Gateway Tax Increment Financing District and adjacent rights -of -way are
being identified for acquisition with increment funds from the ILN Tax Increment Financing District.
Lyndale Gateway
Address
7600 Lyndale
7608 Lyndale
7614 -16 -18 Lyndale
7620 -26 Lyndale
7628 Lyndale
7630 Lyndale
7632 Lyndale
7634 -36 Lyndale
7638 -40 Lyndale
7642 -42a Lyndale
7644- 44 -1/2 Lyndale
7601 Aldrich
7609 Aldrich
7615 Aldrich
7621 Aldrich
7627 Aldrich
7633 Aldrich
7639 Aldrich
7601 Lyndale
7609 -11 Lyndale
7613 -27 Lyndale
7629 -33 Lyndale
7645 Lyndale
7600 Garfield
7608 Garfield
7614 Garfield
7620 Garfield
7626 Garfield
7632 Garfield
7638 Garfield
7639 Garfield
7633 Garfield
7627 Garfield
7621 Garfield
7615 Garfield
7609 Garfield
7601 Garfield
PID
33- 028 -24-44 -0036
33- 028 -24-44 -0037
33- 028 -24 -44 -0038
33- 028 -24-44 -0039
33- 028-24 -44 -0041
33- 028 -24-44 -0042
33- 028 -24-44 -0040
33- 028 -24-44 -0043
33- 028 -24-44 -0044
33- 028 -24-44 -0045
33- 028-24 -44 -0046
33- 028 -24-44 -0056
33- 028 -24-44 -0055
33- 028 -24-44 -0054
33- 028 -24-44 -0053
33 -028 -24-44 -0052
33 -028 -24-44 -0051
33- 028 -24-44 -0050
34- 028 -24 -33 -0078
34- 028 -24 -33 -0077
34- 028 -24 -33 -0084
34- 028 -24 -33 -0074
34- 028 -24 -33 -0073
34- 028 -24 -33 -0065
34- 028 -24 -33 -0066
34- 028 -24 -33 -0067
34- 028 -24 -33 -0068
34- 028 -24 -33 -0069
34- 028 -24 -33 -0070
34- 028 -24 -33 -0071
34- 028 -24 -33 -0058
34- 028 -24 -33 -0059
34- 028 -24 -33 -0060
34- 028 -24 -33 -0061
34- 028 -24 -33 -0062
34- 028 -24 -33 -0063
34- 028 -24 -33 -0064
City of Richfield Modification to the Plan for the ILN Tax Increment Financing District 3
Estimated Project Costs
The City is proposing a modified budget for ILN TIF District which will include funds for land acquisition, site
clearance, and relocation activities for the Lyndale Gateway Project. The project consists of approximately 45 ,000
square feet of commercial property and 40 units of owner occupied town homes.
This modification authorizes the HRA to expend tax increment from the ILN Tax Increment Financing District
for qualified activities identified in the budget of any of the Tax Increment Financing Districts and the Richfield
Redevelopment Project Area.
Bonded Indebtedness
Public improvement costs, acquisition, public utilities and site improvement costs, interest costs and other costs
outlined in the Uses of Funds will be financed primarily through the annual collection of tax increments. The City
or HRA reserves the right to use other sources of revenue legally applicable to the Modification to the
Redevelopment Plan and the Plan, including, but not limited to, special assessments, general property taxes,'state
aid for road maintenance and construction, proceeds from the sale of land, other contributions from the developer
and investment income, to pay for the estimated public costs.
The City or HRA intends to issue general obligation bonds with a principal amount not to exceed $2,000,000.
The total principal amount of bonded indebtedness or other indebtedness related to the use of tax increment
financing will not exceed without a modification to the Plan pursuant to applicable statutory requirements.
This provision does not obligate the City or HRA to incur debt. The City or HRA will issue bonds or incur other
debt only upon the determination that such action is in the best interest of the City. The City or HRA may also
finance the activities to be undertaken pursuant to the Plan through loans from funds of the City or HRA or to
reimburse the developer on a "pay -as- you -go" basis for eligible activities paid for by the developer.
City of Richfield Modification to the Plan for the ILN Tax Increment Financing District
Totals as Modified Additional for Totals as Modified
Sources of Funds November 9,1998 Lyndale Gateway March 13, 2000
Tax increment revenue 1,382,000 2,750,000 4,132,000
Bond proceeds 1,000,000 2,000,000 3,000,000
Total Sources.of Funds 2,382,009 4,750,000 7,132,009
Uses of Funds
Land /building acquisition 42,105,000 1,400,000 43,505,000
Site imp. /prep. costs 65,000 0 65,000
Streets and sidewalks 900,000 0 900,000
Loan /note int. payments 32,800,000 0 32,800,000
Bond Principal Payments 0 2,000,000 2,000,000
Bond Interest 0 1,300,000 1,300,000
Administrative costs 8,430,000 50,000 8,480,000
Bond deposit 0 0 0
Total Uses of Funds 84,300,000 4,750,000 89,050,000
Bonded Indebtedness
Public improvement costs, acquisition, public utilities and site improvement costs, interest costs and other costs
outlined in the Uses of Funds will be financed primarily through the annual collection of tax increments. The City
or HRA reserves the right to use other sources of revenue legally applicable to the Modification to the
Redevelopment Plan and the Plan, including, but not limited to, special assessments, general property taxes,'state
aid for road maintenance and construction, proceeds from the sale of land, other contributions from the developer
and investment income, to pay for the estimated public costs.
The City or HRA intends to issue general obligation bonds with a principal amount not to exceed $2,000,000.
The total principal amount of bonded indebtedness or other indebtedness related to the use of tax increment
financing will not exceed without a modification to the Plan pursuant to applicable statutory requirements.
This provision does not obligate the City or HRA to incur debt. The City or HRA will issue bonds or incur other
debt only upon the determination that such action is in the best interest of the City. The City or HRA may also
finance the activities to be undertaken pursuant to the Plan through loans from funds of the City or HRA or to
reimburse the developer on a "pay -as- you -go" basis for eligible activities paid for by the developer.
City of Richfield Modification to the Plan for the ILN Tax Increment Financing District
J '?y
APPENDIX A
BOUNDARY MAP OF RICHFIELD REDEVELOPMENT PROJECT AREA AND
THE ILN TAX INCREMENT FINANCING DISTRICT
City of Richfield Modification to the Plan for the ILN Tax Increment Financing District A -1
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RESOLUTION NO.
RESOLUTION OF THE RICHFIELD PLANNING COMMISSION FINDING THAT
THE MODIFICATION TO THE REDEVELOPMENT PLAN FOR THE
RICHFIELD REDEVELOPMENT PROJECT AREA AND THE MODIFICAITON
TO THE TAX INCREMENT FINANCING PLAN FOR THE ILN TAX
INCREMENT FINANCING DISTRICT CONFORM TO THE GENERAL PLANS
FOR THE DEVELOPMENT AND REDEVELOPMENT OF THE CITY
WHEREAS, the City Council for the City of Richfield, Minnesota, (the
City ") has proposed to adopt a Modification to the Redevelopment Plan for the
Richfield Redevelopment Project Area and a Modification to the Tax Increment
Financing Plan for the ILN Tax Increment Financing District (collectively, the
Modifications ") and has submitted the Modifications to the Richfield Planning
Commission (the "Commission ") pursuant to Minnesota Statutes, Section
469.175, Subdivision 3; and
WHEREAS, the Commission has reviewed the Modifications to determine
their conformity with the general plans for the development and redevelopment of
the City as described in the Comprehensive Plan for the City.
NOW, THEREFORE, BE IT RESOLVED by the Commission that the
Modifications conform with the general plans for the development and
redevelopment of the city as a whole.
Adopted this 22nd day of February, 2000 by the Planning Commission of
the City of Richfield, Minnesota.
ATTEST:
ecretary
CITY OF RICHFIELD, MINNESOTA
Chairperson