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02-23-1999PLANNING COMMISSIONIM Fraff.r9ma AGENDA February 23, 1999 7:00 p.m. Roll Call Approval of Minutes Planning Commission study session of January 12, 1999 and February 9, 1999. Public Hearing ITEM #1 99- TAP -1- 200 W. 78th Street Minnesota Mini Storage Transitional Activity Permit to allow continued use of property as a self- storage facility ITEM #2 PC Letter 9 Comprehensive Plan Amendment New Business ITEM #3 PC Letter 5# Election of Planning Commission Chairperson, Vice - Chairperson and Secretary ITEM #4 PC Letter 6# Appointment of Liaisons to the Community Services Advisory Commission, City Council, HRA and School Board ITEM #5 PC Letter 7# Annual review of Planning Commission Bylaws ITEM #6 PC Letter 8# Establish 1999 -2000 dates for Planning Commission study sessions ITEM #7 PC Letter 10# CIP /CIB Schedule Old Business Liaison Reports School Board Community Services Advisory Commission HRA City Council Adjournment Planning Commission Minutes Study Session January 12, 1999 0 MEMBERS PRESENT: Chairperson Daniel Linnihan; Commissioners: Terry Ahlstrom, Brenda Bjorklund, Pamela Dmytrenko, David Gepner, Mitchell Hadley, and Ken Meter. MEMBERS ABSENT: Commissioners: Roger Gordon and William Kilian COUNCIL LIAISON: Martin Kirsch, Mayor STAFF PRESENT: John Stark, Community Development Manager Perry Thorvig, Community Development Specialist Mark Andrle, Community Development Technician The Planning Commission meeting was called to order by Chairperson Linnihan at 7:05 p.m. STUDY SESSION ITEMS PC Letter # 1 ITEM #1 Presentation by Hal Freshly, Dept. of Human Services, On the year 2030 Hal Freshly from the Minnesota Department of Human Services gave a report on the pressures the aging baby boomer population may put on society when the population becomes dependent on governmental services. Mr. Freshly stated that governments will have fewer resources for other programs because of the increase demands of the baby boomers. Mr. Freshly added that baby boomers are more likely to become dependant on government programs and financial assistant because they are having fewer children who would assist them with their physical and financial needs. Mr. Freshly stated that the baby boomer generation is saving less money then other generations and as a result the baby boomers many need to rely on financial assistance from the government more than previous generations. January 12, 1999 Page 2 Mr. Freshly stated that the Minnesota Board on Aging held several forums on the aging of the baby boomer population to create some strategies to relieve some of the pressures that may be placed on society. Some strategies that were developed from the forums were: Create life cycle housing. Assistance for the elderly to maintain their home. Ramps, railings and benches in public spaces. Better lighting for signage. Safer highways and roads. Create a sense of community. Better volunteer programs. Involve elderly in the community. Commissioner Bjorklund asked if people wanted the state to become more involved. Mr. Freshly stated they did not and they would like to see more involvement from churches and civic groups. Mr. Freshly stated that they are trying to find ways to keep people out of the public safety nets. Many communities have set up task forces to look at this issue. Commissioner Meter asked if the projected numbers of elderly in Minnesota included the in migration of people to the state. Mr. Freshly stated that they have numbers on in migration over the past 15 years but it doesn't off set the gain of the elderly and out migration of retirees. John Stark Community Development Manager asked if there are any plans to assist the younger generations in supporting the baby boomer population. Mr. Freshly stated that the Minority Council feels investing in youth is very important but baby boomers need to save more money to support themselves later in life. PC Letter #2 ITEM #2 Big Box Retail Perry Thorvig Community Development Specialist reviewed his report on big box retail stores and described the characteristics and types of stores that would be considered big box. Mr. Thorvig stated poor site design, large parking requirements, traffic congestion and lost business for small local stores could be attributed to big box stores. Mr. Thorvig added that big box stores do increase employment within the community. Mr. Thorvig stated that Richfield's C -1 district would not allow a big box store but most other areas in Richfield would allow a big box development. Mr. Thorvig asked if a hotel and a multi -user building would be considered big box. January 12, 1999 Page 3 Commissioner Meter reviewed his report on big box retail and stated how he became interested in the issue of big box stores and asked the Commission about their thoughts on community economic development. Chairperson Linnihan felt building new buildings, increasing tax base and building investment for Richfield residents is the purpose of community economic development. Commissioner Bjorklund felt big box stores provides goods and services for residents and can make the area a more attractive place to live. The quality of the store is more important than the size. Commissioner Gepner stated that regulating an individual would not help anyone. He feels the people who build the big box stores feel there is a market for it in that area and we can't say the consumer doesn't want this. Commissioner Ahlstrom stated that a store that attracts many people could cause a spill over to other smaller stores in the area. Chairperson Linnihan stated that Richfield doesn't have a Northfield type atmosphere that will attract people but attractive shops in Richfield could bring people to the smaller shops in the area as well. Commissioner Meter stated that if Richfield does not encourage local ownership of business, the community will be weakened. Commissioner Gepner stated that developments need to progress and projects may create other projects that may even be better than the original project. Commissioner Meter stated that shopping at the corner store may not be for everybody but some areas have developed mid -size stores where they combine low prices with local ownership and neighborhood involvement. Mr. Stark stated that staff would be looking at the feasibility a retail incubator of small businesses. He also stated that a possible role of the Planning Commission would be to identify where big box stores- are appropriate and regulate their design. Chairperson Linnihan stated that developers might feel that there are too many regulations and requirements to get through and will pass Richfield up for another community. Mr. Stark stated that a quality development could be a catalyst for other good developments in the area. Commissioner Meter stated that if big boxes were built, there needs to be some linkage from the big box to the smaller stores, and that the public sector will create those linkages. Commissioner Meter added that the Commission has recently taken up several controversies that arose as small businesses grew so fast that neighbors began to complain. One option would be to develop new business spaces that offer those expanding firms a better place to do business, that January 12, 1999 Page 4 meet their needs for growth and also take pressure off their neighbors. This would encourage these businesses to stay and continue contributing to the community. Commissioner Ahlstrom asked is money spent at Best Buy leaving or staying in Richfield? Commissioner Meter stated that it appears much more money leaves than comes in. The store may employ Richfield residents but the wages they earn tend to be low, and certainly do not offset money that leaves the community. Commissioner Gepner stated that many small stores in Richfield have money leaving as well because the owner and employees do not live in Richfield. Commissioner Bjorklund feels there needs to be a better push on attracting needed retail stores to Richfield. Chairperson Linnihan added that you need to create a perception and sell the area to attract stores to Richfield. Commissioner Meter continued with the review of his big box report which gave some case studies of big box developments, advantages and disadvantages of big box retail and possible actions that would address the big box issue. Commissioner Linnihan suggested that a Chamber of Commerce representative attend a future Commission meeting to update the Commission on their strategies to attract businesses to Richfield. Commissioner Meter stated that meeting short-term market demands may weaken the city. Richfield needs to look to the long term. ADJOURNMENT The meeting was adjourned by unanimous consent at 9:15 p.m. Mitchell Hadley Planning Commission Secretary Planning Commission Minutes Study Session February 9, 1999 MEMBERS PRESENT: Chairperson Daniel Linnihan; Commissioners: Terry Ahlstrom, Pamela Dmytrenko, Roger Gordon, Mitchell Hadley, Ken Meter, Brenda Bjorklund (7:15) and Bill Kilian (7:30). MEMBERS ABSENT: COUNCIL LIAISON: David Gepner Martin Kirsch, Mayor STAFF PRESENT: Perry Thorvig, Community Development Specialist Julie Urban, Zoning Administrator Mark Andrle, Community Development Technician The Planning Commission meeting was called to order by Chairperson Linnihan at 7:00 p.m. PC Letter # 3 ITEM #1 Presentation of St. Louis Park Neighborhood Revitalization Program Judie Erickson, Planning Coordinator for the City of St. Louis Park gave a presentation on the organization and development of neighborhoods in St. Louis Park. Ms. Erickson stated that St. Louis Park began their neighborhood revitalization program in 1991 in an effort to build a sense community. The program doesn't look to physically improve the neighborhoods but tries to get neighbors together to improve their neighborhood and interact with each other. Ms. Erickson stated that 35 neighborhoods have been identified in St. Louis Park and each neighborhood was given a reference guide on how to organize and run a neighborhood group. Ms. Erickson stated that they have completed a census by neighborhood that shows the different features and demographics of each neighborhood. They have also collected crime statistics and assigned one police officer to each neighborhood to try to create a better relationship between the neighbors and police. The City will also include plans for each neighborhood in their comprehensive plan. Ms. Erickson said the City will pay for an entrance sign that the neighbors design with the name of the neighborhood. The sign gives people a sense of identity and belonging to their neighborhood. The City also produces a neighborhood newsletter for each neighborhood and they have hired a staff person who only works with the neighborhood groups. February 9, 4999 Page 2 Ms. Erickson stated that they tried to get a small group of people for each neighborhood to take on the job of organizing the neighborhood groups and getting people involved with their neighborhood. She said about two thirds of the 35 neighborhoods are currently organized. The Commission discussed the impacts and success of the program in areas such as citizen participation, focus on youth, the development of the community center and the downtown center. Ms. Erickson stated that the St. Louis Park Planning Commission would like to meet with the Richfield Commission to discuss issues each community is dealing with. PC Letter # 4 ITEM #2 PASSS Update Chairperson Linnihan reported on the PASSS meeting, which involved residents, business owners and the developer. Mr. Linnihan stated that there was a wide representation of residents and business owners who had normal concerns about why there needs to be change and what will happen to my business or house. He felt there was a consensus that something needs to be done with the area and the area needs to be more pedestrian friendly. Commissioner Dmytrenko stated that on a whole the meeting was positive and people were looking forward to what the area could be. She felt people would like meeting places for their clients and for themselves. Commissioner Meter stated that when the group split into sub - groups each sub -group came up with the same issues for the area and his group felt there was a need to expand green space in the commercial areas which would include good parking. Commissioner Meter suggested that it is important to retain and strengthen the existing businesses in the PASSS area, but only about half of the businesses directly service the community. Commissioner Meter suggested that more businesses that directly service the community be located in the PASSS area. He added that the high turn over rate for businesses in the area must be reduced. Commissioner Meter suggested that printing in the S &I that the businesses in the area have a 63 percent turn over rate in the last 10 years, gives a negative tone about the area and the process. He added that the negative aspects need to be balanced with the strengths of the PASSS area. February 9, 1999 Page 3 NEW BUSINESS Chairperson Linnihan encouraged all members to be at the next regular meeting because the election of officers with be held. He stated that he would not run again for chairperson. ADJOURNMENT The meeting was adjourned by unanimous consent at 8:40 p.m. Mitchell Hadley Planning Commission Secretary February 9, 1999 Page 4 ADJOURNMENT The meeting was adjourned by unanimous consent at 8:40 p.m. Mitchell Hadley Planning Commission Secretary Planning Commission Letter NMI Me February 23, 1999 Agenda Section: Public Hearing Item #: 1 Case #: 99 -TAP -1 GENERAL INFORMATION Type of Request: Transitional Activity Permit to allow continued use of property as a References: (see attached Citations section for excerpts) Zoning Code: 526.38-1526.43, subd. 5 Public Notice: Notice of the Planning Commission's consideration and public hearing was mailed to all property owners and occupants within 350 feet of the subject property. City Council: Planning Commission action would set City Council consideration for March 8, 1999. ANALYSIS Background: In August 1998, industrial properties located along I -494 were rezoned to zoning districts consistent with the Comprehensive Plan. The property at 200 West 78th Street is occupied by Minnesota Mini - Storage, a self - storage facility. This property was rezoned from I (industrial) to C -2 (general commercial). Storage facilities as principal uses are not permitted in the C -2 zoning district so the use became legally nonconforming with the rezoning. self - storage facility Applicant /Owner: Two S Properties Location: 200 West 78th Street Zoning: C -2 (general commercial) Existing Land Use: Commercial /industrial Proposed Land Use: Commercial /industrial Comp. Plan: Regional Commercial /Office References: (see attached Citations section for excerpts) Zoning Code: 526.38-1526.43, subd. 5 Public Notice: Notice of the Planning Commission's consideration and public hearing was mailed to all property owners and occupants within 350 feet of the subject property. City Council: Planning Commission action would set City Council consideration for March 8, 1999. ANALYSIS Background: In August 1998, industrial properties located along I -494 were rezoned to zoning districts consistent with the Comprehensive Plan. The property at 200 West 78th Street is occupied by Minnesota Mini - Storage, a self - storage facility. This property was rezoned from I (industrial) to C -2 (general commercial). Storage facilities as principal uses are not permitted in the C -2 zoning district so the use became legally nonconforming with the rezoning. At the same time as the rezoning, the City Council adopted an ordinance to make it easier for nonconforming industrial properties to exist and possibly expand through a Transitional Activity Permit. The TAP recognizes that the long term goal for the I -494 freeway corridor is for non - industrial uses but that current uses may continue to exist for many years. Until a viable proposal for a new use exists, property owners shouldn't be discouraged from investing in their property. Proposal: Two S Properties is applying for a Transitional Activity Permit to continue its current use of the property as a storage facility. The TAP makes the storage facility a permitted transitional use of the property thereby removing the nonconforming status. ACTION TO BE TAKEN Recommendation: Recommend that the City Council approve the request for a transitional activity permit at 200 West 78th Street. Basis: 1. The property was zoned and used as industrial prior to October 3, 1998. 2. The transitional activity was permitted in the I district. 3. The transitional activity will maintain the vitality and economic success of the applicant's business during the transition period of the industrial property to commercial uses. 4. The transitional activity will not have an adverse impact upon development of land within the C -2 District in the manner intended for the district under the City's land use regulations or its Comprehensive Plan. The use has existed on this property for several years. 5. The transitional activity will not materially increase the potential public cost of development within the C -2 District because of significant increases in the land and building value. 6. The transitional activity will be compatible with surrounding uses, will have no adverse impact upon surrounding properties, and will be in full compliance with all performance standards and requirements contained in this code applicable to uses and structures in the I District. Alternative: Recommend that the City Council deny the request for a transitional activity permit at 200 West 78th Street with a finding of fact that the use is inconsistent with the Comprehensive Plan and future goals for the I -494 corridor. d CITATIONS ZONING CODE: 526.38. Transitional activity permits. Subdivision 1. Purpose. A goal of the City's Comprehensive Plan is to gradually phase out industrial zoning in the City. The Council recognizes that the transition from industrial to commercial uses will occur over time and may require an extended period of transition to be fully realized. The Council further recognizes that it may be appropriate and desirable to permit, subject to the conditions and limitations of this subsection, the owners of lands within the C -2 District, that were zoned and used industrially prior to October 3, 1998, to engage in certain interim activities with respect to the land, the structures or the uses during the transition period which will both permit existing industrial development within the C -2 District to remain viable but which will not have the effect of either delaying the transition or increasing the public costs connected with such transition. This subsection is intended to authorize the approval of certain transitional activities as interim uses in accordance with state law, to establish the circumstances under which certain transitional activities may take place, and to set forth the regulations, limitations and conditions applicable to such activities. Subd. 2. Transitional activities. The extension or expansion of nonconforming industrial uses in the C -2 district shall be referred to as transitional activities. Subd. 3. Permit required. It shall be unlawful for the owner or occupier of any land within the C -2 District to engage in any transitional activity without having first obtained a permit to do so. It shall be unlawful for the owner or occupier of such land to engage in any transitional activity in contradiction to the terms and conditions of any issued transitional activity permit. Subd. 4. Application. Application for a transitional activity permit shall be made to the Director on forms provided by the City and shall contain or be accompanied by the following: a) a site plan drawn to scale showing the dimensions of the parcel and the dimensions and locations of all structures; b) in instances where the site is to be utilized in connection with a use or structure located on a contiguous parcel, the site plan shall contain the same detail for the contiguous parcel; c) the proposed uses; d) the proposed modifications, alterations, renovations or improvements to be made in connection with the transitional activity, and the estimated cost of each; e) the time for completion of all modifications, alterations, renovations or improvements; t) evidence of ownership or interest in the property; g) the fee specified in Appendix D of the City Code; and h) estimated market value before and after, the change in taxes before and after, and change to potential cost of public development. Subd. 5. Public hearing. The provisions of subsection 526.43, Subd. 5 shall be applicable to public hearings concerning the issuance of transitional activity permits. Subd. 6. Criteria and standards. A transitional activity permit shall not be granted unless the Council makes the following findings: a) the transitional activity is in connection with a property that was zoned and used as industrial prior to October 3, 1998. b) the transitional activity is in connection with an industrial use that was either permitted or conditional in the I district; c) the transitional activity will maintain the vitality and economic success of the applicant's business during the transition period of the industrial property to commercial uses; I -3 d) the transitional activity will not have an adverse impact upon development of land within the C -2 District in the manner intended for the district under the City's land use regulations or its Comprehensive Plan; e) the transitional activity will not materially increase the potential public cost of development within the C -2 District because of significant increases in the land and building value; and t) the transitional activity will be compatible with surrounding uses, will have no adverse impact upon surrounding properties, and will be in full compliance with all performance standards and requirements contained in this code applicable to uses and structures in the I District. Subd. 7. Duration of permit. Any transitional activity permit granted by the Council shall state on its face the date or event that shall result in the expiration of such permit. Any transitional activity may be terminated by a change in zoning regulations. Subd. 8. Conditions. In approving a transitional activity permit the Council may place conditions and limitations upon the permit which, in the Council's discretion, will assure: a) that the transitional activity will be compatible with surrounding uses; b) that the activity is merely of a transitional nature and will not impede the orderly transition from industrial to commercial uses in the C -2 District; and c) that the public costs occasioned by the ultimate development of former industrially zoned property in the C -2 District will not be materially increased as a result of the transitional activity. Subd. 9. Revocation. The City may revoke any transitional activity permit granted under this subsection upon violation of any condition of the permit, any law of the United States or the State of Minnesota, or any ordinance of the City. The procedure to be followed in considering such action shall be the same as the procedure described in Subsection 546.05, Subds. 12 -13 of this code. Subd. 1.0. Permit not assignable. The right to engage in transitional activities shall be the personal right of the person(s) named on the permit. Transitional activity permits may not be transferred or assigned to another even though such other person or entity may succeed to permittee's interest in the land. The permit shall terminate upon such transfer or assignment, and permittee's successor in interest in the land shall not engage in any transitional activity until such successor has obtained a new transitional activity permit. Added, Bill Nip. 1998 -16) 526.43 Subd. 5. Public hearing. Upon receipt of a completed application, a date shall be set for a public hearing before the Planning Commission. The hearing will be held no less than 10 days after mailed notice is sent to the owners of properties located wholly or partially within 350 feet of the site. The Planning Commission shall submit its recommendations to the Council. Following appropriate review, the Council shall make a decision regarding the application. (Amended, Bill No. 1995 -19, Sec. 1) I ' e-• l_....... .b Gb aN At11 d Z cli W OC W a_ WOo r a. w C/) U O w z W Q a r 1. • D m J J CL r. Y W aw I a y e 0 Q O cr J Q z w 2 F- n . O N O z Q 0 J w H O z vi J O a Q w z z m I-q 09, h` Planning Commission Letter February 23, 1999 a - --, Agenda Section: Public Hearing Item #: 2 Letter #: 9 GENERAL INFORMATION Type of Request: Conduct a public hearing relating to changes proposed for the Comprehensive Plan. Public Notice: Notice of the Planning Commission's consideration and public hearing was mailed to all property owners and occupants within 350 feet of property that would have a different designation under the Plan revisions. Notice has also been sent to adjacent governmental units and school districts for review and comment. City Council: Planning Commission action would set a City Council review date of March 8, 1999. The Council would be asked to give preliminary approval, subject to Met Council review. Once the Met Council has reviewed the Plan, the City Council has nine months to adopt it. Metropolitan Council: Following Planning Commission and City Council approval, the Plan revisions would be sent to the Metropolitan Council for review. ANALYSIS Background: At the November 1998 study session, the Planning Commission its first annual review of the Comprehensive Plan. Following its review, the Commission recommended that some changes be made to the Plan based on activity that has occurred since the Plan was written. a- r Proposal: The proposed changes are as follows: The definitions for the different types of commercial designations are revised to provide better distinction among the three types (regional, community and neighborhood). A description of neighborhood commercial is added (it was inadvertently omitted in the original version). [THREE -3 -- THREE -4] The Plan Study reference is updated to reflect the removal of Plan Study designations in the Lyndale Gateway area. [THREE -5] The land use calculation table is updated to reflect the new designations. THREE -6] References to the Master Park Plan are updated to reflect the new Plan adopted by the City Council in January 1999. [THREE -7 — THREE -8] The HUB subarea description is updated to reference the Richfield Lake Area Master Plan. The Guide Plan is updated to reflect the Master Plan. Designation changes to specific properties are shown on the subarea map. [THREE -14 — THREE -17] The ILN subarea description is updated to reference the Lyndale Gateway study. The Guide Plan is updated to reflect the Master Plan. Designation changes to specific properties are shown on the subarea map. [THREE -24] East 66th Street Subarea: the designation for the Richfield Floral & Gardens block is changed from high density single family residential (R- SFH) to neighborhood commercial (C -N). Issues: The Plan is divided into five volumes. The attached pages are from volumes three and four in the Plan. The first volume, is an Executive Summary of the Plan. Following Planning Commission and City Council approval of the changes, the Executive Summary will be updated accordingly. ACTION TO BE TAKEN Recommendation: Recommend that the City Council amend the Comprehensive Plan to reflect activity that has occurred since the Plan was adopted. Basis: 1. The Comprehensive Plan states that the Planning Commission will conduct an annual review of the Plan and make recommendations for any changes to the City Council. 2. Several activities have occurred since the Plan was adopted. The Plan should be updated accordingly. Alternative: 1. Accept the Comprehensive Plan changes with revisions. 2. Decide not to amend the Comprehensive Plan at this time. RICHFIELD COMPREHENSIVE PLAN Volume Three: Plan Elements in abundance in order to support larger numbers of people. High - density, multiple- family residential use areas fall within and are described in four subarea plans in 6.2, including 1-494 East and West, Lyndale- HUB - Nicollet and Penn Avenue /West 66th Street. The existing Richfield Towers development in the 1 -494 East subarea near Chicago Avenue can be expanded to provide enough high - density housing in this area to support integrated neighborhood commercial services in the complex itself. The Washington Park site in the extreme southeast corner of the City provides a site for a mixed use, high- density development that could include commercial, office and recreational uses as well as residential. This could be a development similar to the Edinborough project in Edina, where the recreational and athletic facilities are operated by the City and are available on a membership basis to anyone in the City as well as residents of the complex. Two existing apartment complexes offer opportunities for high- density residential use in the 1 -494 West subarea as redevelopment occurs. The Fountainhead complex has great freeway visibility and will lend itself well to a mixed office/ commercial /residential development. The Century Court complex should be redeveloped to provide high- density, single - family homes (townhomes) along the streets that face existing single - family detached homes. The remaining part of the site could then accommodate high- density residential development. The Penn Avenue/West 66th Street subarea offers complete community scale Revised 1999) a fa shopping and commercial services, as well as transit services, in order to support high - density, multiple - family residential development not currently available in that part of the City. The new developments would replace medium and low- density multiple structures that are nearing the end of their economic life. 1.2 Commercial Commercial land uses represent the only non - residential, economic enhancement opportunity for the City since there is little or no industrial development possible except on Metropolitan Airport Commission MAC) properties. Commercial developments are classified by size under three designations shown on Plan graphics as Regional (C -R), Community (C -C), and Neighborhood (C -N). A. Regional Commercial (C -R) sites are visible and accessible from major regional roads and highways or adjacent to regional centers like Southdale. A regional complex has more than 150,000 square feet of retail space and includes a variety of goods and services that attract customers from one sector of the metro area. The Lyndale- Hub-Nicollet Area (Richfield's downtown ) is an example of an existing Regional Commercial center in Richfield. The 1-494 corridor presents the most potential for new regional commercial development in Richfield, but access to Trunk Highway 77 at East 66th Street offers a good opportunity for regional commercial, particularly if a new "West" terminal area is developed for the Metropolitan Airport. Specific descriptions are found in the 1-494 and Cedar Avenue subarea plan graphics included in Section 6.2. THREE -3 a-3 RICHFIELD COMPREHENSIVE PLAN Volume Three: Plan Elements B. Community Commercial (C -C) developments offer a variety of retail goods and services in ' districtsn,, ^+UFes of up to 150,000 square feet in floor area. Thefe aF9 --ne exiStiRg GernMuR ty semmers+at developments the- ---G4Y —ted Opportunities for new community level facilities would be limited due in large part to the dominance of the Hub Center, development of individual retail structures scattered along East 66th Street in the eastern part of the City, the proximity to the Southdale Regional complex in the west and the 1 -494 freeway exposure along the south boundary. However, tThe Plan shows two- - locations for community commercial development(-&% near Cedar Avenue gF,aphiG and East 66th Street graphiE an 6 z2), while a third ma„ devetop—+n- he D1an Study area —along Dale-- Avenue RGFth of 76th Street (See TL"rapl is 4R GUFFeRtly a speeific— plan IiRg— pFegram— The corner of 66th Street and 18th Avenue should become a suitable location for community scale retail in the eastern part of the City after 18th Street has been improved to be the collector street (replacing Cedar), and the TH77 /66th Street interchange has been upgraded. The scattered retail along 66th Street between Portland and Cedar Avenues should be consolidated at the 13th Avenue intersection into a community scale commercial development. This would provide for better and safer traffic flow on East 66th Street, permit better screening between the commercial and adjacent residential areas that is difficult to accomplish on an individual site basis, and better serve shoppers as well. Revised 1999) Both sides of Lyndale Avenue from 62nd Street to Lake Shore Drive are also designated Community Commercial. A third Community Commercial area may develop along Lynda_le Avenue, north of 76th Street. C. Neighborhood Commercial (C -N) developments provide space for goods and services that neighborhood residents need on a frequent basis. These include but are not limited to gasoline stations, grocery or convenience stores. drug stores, hardware stores, coffee and prepared food outlets, and dry cleaning and apparel repair. The stores are typically less than 10,000 square feet in size and are located in commercial districts that have not more than 25,000 square feet of store space. 1.3 Industrial Industrial uses such as manufacturing, processing, assembly and warehousing require .large sites and tend to cluster with other similar uses in larger tracts. The only potential area for this kind of large site, large structure development is limited to the New Ford Town area and other land east of Cedar Avenue that is affected by future airport development as planned by the Metropolitan Airports Commission (MAC). Since the City has no direct planning authority over lands owned or controlled by the MAC, this area is shown on the Plan as industrial, but is not included in the land use calculations nor is it covered by the planning regulation or administration portions of this Plan. The City will continue to exercise planning influence as an advisory committee participant in the MAC site development, long -range planning process. THREE -4 RICHFIELD COMPREHENSIVE PLAN Volume Three: Plan Elements Existing industrial uses and zoning are scattered, small and inconsistent with surrounding land uses. These individual sites and structures are proposed to be converted to uses that are compatible with the Plan proposals for the surrounding area through the use of incentives and specific redevelopment planning. Most will be converted to commercial uses. A one -block wide strip of land along the west side of TH77 (Cedar Avenue) is designated Office 0), but it is expected that the actual development will be largely "office - showroom" structures often found in industrial parks. These structures are usually single story (13 to 18 foot roof height) with 20 to 40 percent office and the balance warehouse space. Some may have two levels of office or showroom space in addition to the warehouse space. These structures require few employees but serve as effective barriers for the freeway noise as well as some attenuation for the ground level airport noise. 1.4 Office Office uses are proposed to be mixed with commercial over the entire length of the 1- 494 and Cedar Avenue corridors and to a limited extent in the Penn Avenue/West 66th Street and HUB areas. Except for the office - showroom development proposed along the Cedar Avenue corridor, the (0) designated areas represent a higher tax base potential for the City than commercial, industrial or high- density residential. 1.5 Public Public uses include all sites and facilities owned by any and all governments, except those specifically designated such as schools or parks. Specific sites include public works and utilities sites and City 2-4 Hall, but do not include the municipal liquor stores, because they are retail businesses, or the MAC properties that will function as industrial uses. For planning purposes, it is more appropriate to classify and designate these uses rather than to identify the ownership. 1.6 Quasi - Public Quasi - Public uses (churches and clubs as well as private uses, libraries, schools, parks, recreation and other facilities that are not part of the public infrastructure) that are not operated as commercial businesses but instead serve large portions of the population are identified in the Plan and should be properly zoned during the implementation process. Many of these uses are conditional uses in the various districts; however, proper identification of this separate class of uses is important. Uniform requirements for development can be established for this separate class instead of having special permit requirements or conditions applied to individual sites. 1.7 Plan Study Plan Study is not a land use designation but identifies an area that is now, or should be within one to three years, under specific planning study as a basis for plan designations. It is a "holding area" intended to preserve existing uses and zonings while specific development plans are prepared and adopted. Plan Study areas should be reviewed annually. The designation recognizes those areas currently under some kind of specific planning or design study and also recommends areas that should be studied. There are currently no Plan Study area designations in the Plan. Revised 19991 THREE -5 Q-5 RICHFIELD COMPREHENSIVE PLAN Volume Three: Plan Elements 1.8 Summary The summary of land use areas and housing units as a result of adoption of the 1997 -2007 Plan is compared hoth to existing conditions aad to- the - 198 -Rlafl pFepesal -to illustrate the potential changes in land use proposed by the Plan. These figures do not include any part of the New Ford Town or Rich Acres areas presently under acquisition by the MAC. All figures are derived from scaling maps -a,-,-,4 site as and are, — few -that Few, FePFeseRtativ °the City's Geographic Information System (GIS) rather than measured or surveyed areas. oyome -6f the J U_ Glla,$,.Se,.S,,, weFe --nGt rlFessed 'r'rr the —19E72 Platf- HtiGument'+vcien aad- several- rega+Fed -se eFdeF tG be- sempafable. The significant changes are increases in single - family, high- density and mixed use commercial and office. This follows the goals and objectives established by the steering committee and Planning Commission. Because the grid system of streets results in above average suburban street area and because new development areas are a scarce, deliberate effort was made to vacate streets and utilize the area for development wherever possible. The Cedar Avenue corridor plan represents the largest vacated street area. See Summary of Land Use Comparisons. SUMMARY TABLE OF LAND USE COMPARISONS figures represent the percent of total land area in the City) Land Use Designation Current 1997 -2007 Plan Category Acres % Acres % Single- family Housing 23. 32120.2 47- 846.7 51869.5 47,641.2 Multi - Family Housing 175. 5212.7 3-84_7 14S 8366.4 3-.28_1 Commercial 209. 2245.6 4775.4 292.3333.2 6:47.3 Public & Quasi - Public 298- 8217.8 4.7- .8 205.9225.9 4: -55.0 Airport & Railroads X_ 58 0.31 44-.-50 0:3 Parks & Recreation 466 - 4437.8 4-G-.29.7 47-5.8467.9 4"10.3 Roads & Streets 1,286.9 28.1^' ,' 2 1273.3 2-7--.628.1 Water (non -park) 0.2 0.004 0.2 0.0004 Vacant 4"9.1 0.62 4,90 0.0 TOTALS Revised 1999) 4,517:936.1 100.0 4,58936.1 100.0 THREE -6 RICHFIELD COMPREHENSIVE PLAN Volume Three: Plan Elements PART TWO Parks & Open Space 2.1 Overview - -19898 Parks Plan The 19898 Parks Plan outlineds and defineds a complete system of park components that will mature physically and programatically as cultural and community elements are added to a parks and open space system that has been well - developed over the past twenty years. The Comprehensive Plan proposals include all of the 19898 Parks Plan recommendations as updated including: A. Following the adopted "System Plan" as a guide to balancing recreation, culture, ornamentation and conservation elements in all park development and redevelopment projects beginning with a well- documented, current inventory of park sites and facilities classified under the system elements. B. Adopting policies and procedures that will encourage retention of private and quasi - public open space such as cemeteries, private schools, churches and civic organizations. C. Implement adopted development investment priorities for existing and proposed new park sites including acquisition of homes and land within the park boundaries as they become available and complete development and /or upgrading of all park sites in the following priority order: 1) Complete the acquisition of land and homes within the proposed park boundaries as they come up for sale: Adams Hill, Fremont, Garfield (trade), a - Lincoln Field, Heredia, Monroe, Roosevelt, Taft, and Veterans parks. 2) Complete Veterans Memorial Park development as a City community park including the multi -use community center as planned. 3) Complete the redevelopment and upgrading of all remaining neighborhood parks beginning with those that are undersized or underdeveloped. 4) Replace the Rich Acres municipal golf course. 5) Continue joint use and development of school sites, particularly as replacement for facilities lost to airport expansion. 6) Plan and construct a city -wide bike /hike trail system that will include trails within the proposed freeway right of ways and an internal loop system that connects major parks, schools and other community activity centers with the freeway and MNS railroad trail corridors and neighboring cities. 7) Promote the private development of a portion of the Washington Park site as a mixed use, residential /commercial /fitness and recreation facility and replace lost open space and facilities by acquisition of homes required to expand the Wilson Pond site. 8) Sell New Ford Town and Rich Acres parks to the Metropolitan Airports Commission and use the funds to acquire and develop replacement facilities. Replacement facilities should be developed Revised 1999) THREE -7 d- f7 RICHFIELD COMPREHENSIVE PLAN Volume Three: Plan Elements in accordance with the adopted Ballfield Replacement Plan. 2.2 Open Space /Urban Shaping Policies Open space resource /urban shaping policies should provide for the retention of existing open space resources and encourage provision of additional amenities and specifically should: A. Require the Minnesota Department of Transportation to include bike /hike paths and landscape development within the upgraded freeway right of way (except 1- 494) so that these areas become open space assets for the City. B. Acquire or support the acquisition by others of the MNS railroad right of way for a bike /hike trail corridor and develop as a landscape asset. C. Require the provision of significant open space /cultural resources in all private or public redevelopment projects. D. Provide adequate landscape elements within the design of the off - street bike /hike corridor system. E. Add landscape improvements to all stormwater holding ponds to improve their function as open space assets. 2.3 Special Facilities Special facilities are well -used and must be maintained and improved to meet future needs, including: A. Add a multi -use recreational centerstGre to the Revised 1999) Arena /Pool complex and connect it to the Arena. B. Acquire the Fort Snelling golf course Grand add nine holes of regulation golf_ and sGUFses C. Add historic and cultural interpretation of the Bartholomew home to the Wood Lake Nature Center program. D. grade — Continue development of Veterans Park as a community park. 2.4 Maintenance and Operations Maintenance and operations are well - directed and consistent but must be constantly improved to meet higher standards through the following practices: A. Provide adequate maintenance, storage and support facilities and efficient, effective maintenance equipment. B. Adopt and follow a plan for establishing, measuring and improving maintenance standards and operations. C. Continue to select, train and retain competent, experienced staff_ 2.5 Funding Funding and other recommendations are intended to continue to provide a sound fiscal basis for parks, recreation and open space funding as follows: A. Provide some funding for parks and recreation facilities through the sale of New THREE -8 RICHFIELD COMPREHENSIVE PLAN Volume Three: Plan Elements H. Continue the housing assistance programs through the Richfield HRA grants and loans program. I. Increase commercial development to provide jobs that are located near housing development areas. PART FIVE Economic /Fiscal 5.1 Recommendations Recommendations for planning must recognize the trend toward less state and federal funding, while at the same time the need for more public funds for capital and operating budgets in a maturing community. The Plan proposals include: A. Study and evaluate all fees and charges for public services to see that revenues cover the full costs of services and all supporting infrastructure maintenance and reserves and propose grant or subsidy policies to respond to the needs of special groups or populations B. Study and evaluate privatization options for public functions that are fully or partially funded with tax revenues. C. Enlarge and extend tax increment financing districts to encourage development and redevelopment that increases tax base. D. Adopt industrial revenue bonding procedures to finance private development that increases tax base. E. Continue to use revenue and general obligation bonds to finance public facility capital improvement programs. M'V PART SIX Subarea Plans The subarea plans cover nine specific segments of the City that have particular planning needs that require more detail. These areas were defined and described in Volume Two, Part Seven. 6.1 Subarea Plan Descriptions A. LYNDALE- HUB - NICOLLET (LHN) The LHN sub -area has been the Richfield downtown" since it was developed over 3A 40 years ago. The area has gone through two major improvement and redevelopment . stages since its original construction, the most recent of which added high- density residential structures, mixed residential and commercial and an extensive "facelift" of the "HUB" commercial structure itself that has restored the commercial vitality that was fading in the 1970s. The Richfield Lake sestoFarea (Crosstown to 68th Street and 1 -35W to Pleasant)aert#b of West 66th StFeet between I=yRdale Avenue and 1 35W) has been shaped by the water and soil conditions of the lake area. Both Lyndale Avenue and West 66th Street deviated from their rigid gridiron pattern to skirt the lake and create a rare, non - perpendicular intersection of these two arterial streets. In 1997 and 1998, a planning process was undertaken for the area. The resulting master plan, The Lakes at Lyndale: the Richfield Lake Area Plan, is incorporated into Tthe Plan by reference. The objectives of the Master Plan are as follows: 1. Proactively work with MnDOT on its Interstate -35W improvement project, THREE -14 a- RICHFIELD COMPREHENSIVE PLAN Volume Three: Plan Elements ensuring that Richfield does not suffer a net loss in housing. 2. Take advantage of opportunities to provide more and varied housing 3. Use redevelopment to provide new commercial investment and upgrade commercial /retail 4. Take advantage of the aesthetic and recreational opportunities provided by Richfield Lake. 5. Solve existing neighborhood cut - through traffic problems. Improve transit opportunities. 6. Improve the appearance of the community's gateways. 7. Involve the community in the planning process 8. Realize the kind of redevelopment success on this proiect that Richfield has experienced elsewhere in the community.prepesals aFe intended to sonsofidate the GUrFeat --land use patteMs -- Existing single family _UR.tS_ would —be rnnveFte 4n Clnnlc_famll \r high-density xpanding the WA _e ."ake Village concept. To accomplish these objectives. Tthe commercial (C -C) area along the west and east sides of Lyndale Avenue to the west between West 63rd and 64th Streets would be expand f nnal ele. —en} nn r0 addi-tivnca —deaf c —aritt parking- bordered by medium density multiple housing. The existing Lyndale Garden Center site would be converted to high density_ housing (RMH). A— bike -hike Vail freeway at West 64th Street and go thFGUgh the Richfield -L- development- Mixed use projects incorporating housing and commercial uses would be encouraged throughout the Lakes on Lyndale area. The northeast corner of 66th and Lyndale would be developed as community commercial and office (C -C /0), including Possibly a movie theatre. The regional commercial /office (C -R/0) development in the southwest corner of 66th and Lyndale would be expanded to include the Pleasant/Grand Avenue block. A mixed use,_ _ "urban village" concept has been proposed for the area. Neighborhood commercial (C -N) at the corner of 67th and Lyndale would provide a transition from the commercial to the single family neighborhood to the south. The five single - family residences on the west side of Harriet Avenue between West 64th and West 65th Street should be converted to commercial (C -C) to provide for additional development and parking for that developed area. The eight single - family dwellings between Harriet and Grand Avenues and the four along the west side of Garfield Avenue between West 63rd Street and 1 -35W should be converted to high - density (RSF -H) as a transitional use. Garfield Park is a strip of land nearly one block __ long and 75 feet wide that accommodates a tot play lot. However, all other park uses would intrude on the neighboring lots. The Plan shows the acquisition of five single- family lots in order to provide a site of about one acre in the shape of a square. The north half of the existing park could be added to the medium density, multiple residential development already in place to the west. THREE -15 RICHFIELD COMPREHENSIVE PLAN Volume Three: Plan Elements A bike -hike trail should cross 1 -35W freeway at West 64th Street and go through the Richfield Lake Park and the commercial development. The Wood Lake sector (south of West 66th Street between Lyndale Avenue and I- 35W) includes a recommendation to convert the few remaining single - family residences along West 66th Street to townhomes and to acquire the two residences and one vacant lot along the north side of Lake Shore Drive to incorporate as open space, parking or accessory buildings for the existing high - density residential (RM -H) development. The large open spaces of St. Peters Church /School and the Academy of Holy Angels dominate the Holy Angels sector by providing relief to the intense commercial development north of West 66th Street. The remaining Single faMil hGrnes -+ TTTj The Southeast sector (south of West 66th Street and east of Nicollet Avenue) proposes to convert the existing single - family housing to single - family, high- density RSF -H) as a transition use along Nicollet Avenue, West 66th Street and the commercial (C -C) area at the intersection. The Northeast sector (north of West 66th Street and east of Nicollet Avenue) 07`/() proposes an expansion of the commercial C -C) into the east half of the block between West 64th and West 65th Streets and conversion of existing single - family residences along the east side of First Avenue and the north side of West 66th Street. The HUB sector (north of West 66th Street between Lyadale— Pleasant and Nicollet Avenues) is the largest and most intensely developed sector of the entire subarea. Single- family residential housing along the east side of Blaisdell Avenue between 62nd and 63rd Streets and 64th and 65th Streets should be converted to high- density (RSF- H) and the lone remaining duplex at the corner of Nicollet Avenue and West 64th Street should be added to the commercial area (C -C) to the south. As they near the end of their useful life in the next few years, all of the medium density, multiple dwellings along the east side of the railroad should be converted to townhomes or patio homes that are more consistent with the neighborhood. The medium density, multiple along the north side of West 65th Street should be expanded by converting the five single - family residences in order to provide additional parking and landscaped area. THREE -16 RICHFIELD COMPREHENSIVE PLAN Volume Three: Plan Elements 1TAMM Ura- AN - B. EAST 66TH STREET (HUB TO CEDAR AVENUE) The Plan proposes to retain the existing commercial (C -C) on three of the four corners at West 66th Street and Portland Avenue. The northeast corner, however, is shown to be acquired as a site for a new Fire Station No. 1. Commercial (compatible with park activities) and high- density residential fill out existing private land to the north where the City should trade land with developers in order to provide more space around the arena. The desirable sites along the south side of West 66th Street across from Veterans Park should be converted to high - quality townhouses or patio homes as the existing multiple dwellings and commercial sites near the end of their useful lives. The 12th Avenue intersection should remain as a commercial corner, extending one full block to 13th Avenue on both sides of West 66th Street. The remaining three blocks to the east should be limited to office uses. Single - family, high- density (RSF -H) should serve 4 as a transition use on all sides of the commercial and office areas. After the new fire station is occupied, the current City Hall and Public Safety Building should be redesigned to utilize the fire station space for community activities. The three existing homes along Portland Avenue should be added to the Heredia Park site to make up for the expanded City Hall parking area west of the building. C. PENN -66TH STREET ( PASSS) In 1989, the Richfield Department of Community Development prepared a Design Framework Manual and completed a redevelopment plan for the PASSS (Penn Avenue Sixty -Sixth Street) area and proposed a tax increment financing district. The Plan recommends enlargement of that planning area, coordination of land uses and an increase in the tax increment financing district as much as is possible under current legislation. The recommendations of the Design Manual are incorporated into the Plan. The Plan proposal detail includes the area between the Crosstown Freeway (MN62) on the north to West 70th Street on the south and from Xerxes Avenue on the west to 1 -35W to the east. The Plan proposals for the PASSS area are presented under three headings: (1) streets /access/ parking; 2) land uses; (3) public areas and uses. 1) Streets /Access /Parking should be consistently designed, signed and landscaped over the entire PASSS area. Both Penn Avenue and West 66th Street should be further improved in order to serve the transportation needs of through THREE -17 RICHFIELD COMPREHENSIVE PLAN Volume Three: Plan Elements The Plan proposal shows all of the developed regional commercial areas as regional commercial (C -R) and expands that use designation to all the rest of the area except two sites -- the "Cloverleaf' site Fremont to Emerson Avenues) and the New Orleans Court apartment site Wentworth to Nicollet Avenues). Tax base and traffic distribution considerations require some non - commercial uses in this subarea and athe major office tower use on the Cloverleaf site is the eaest logical choice. The fFeewaay iRteF6estiGR site G#eF the mast -v-isiW 11 the entire m site- s,l;ou{d -be , it should - -be MFr kiR_and should he deRWi ed-as4 ' The Plan eliminates the City garage site and replaces that inconsistent and inefficient use of valuable land with mid - density, multiple residential (R -MM) north of West 77th Street and regional commercial (C -R) to the south. The City facilities should be relocated to the former New Ford Town or other airport lands or other less valuable redevelopment locations within the City. When the "trailer park" is redeveloped, the east half would be an important addition to Lincoln Field, and the balance can be developed and upgrade what is already in place. - -- -.The— mixed —Garr aersial and residential - - - -- development —area— n^ LyRdate- Avenale —is presently_, ender study by a GORSUltant —and has been designated as 4an--Stddy" Es Ret -C-prepawed land use, h, ,t FatheF a PC Jld The Lyndale Gateway area, bounded by 74th Street on the north, 77th Street on the south, Garfield Avenue on the east and Aldrich Avenue on the west, was part of a Planning study in 1995 and 1996. The plan that was developed proposes an integrated mixed use development in the area with shared parking and consisting of commercial, office and residential development while offering maximum protection for the adjacent neighborhoods. Regional- Commercial and Office development is likely south of 76th Street with Community Commercial and medium density housing (RMH) between 74th and 76th Streets. The Lyndale Gateway: A Redevelopment Plan and Strategy, July 8, 1996 is incorporated into the Plan by reference. J. 1-494 CORRIDOR (WEST) The area between 1 -35W and Penn Avenue offers the same future commercial development potential as its counterpart to the east of 1 -35W. What it lacks is an upgraded street between the two freeway interchanges. The Plan proposal suggests a concept to approach that situation by improving Knox Avenue and West 77th Street as the commercial connection to support proposed Regional Commercial (C- R) sites on both sides of that upgraded street. The existing development can support or justify this and should be a THREE -24 O a. a 0 D C*O U u 46 00.9 tow, 0 d) u uCO EJ %I omilmill 717; `7 T 4 L4 E Lj Fill /N Pal F, pli11 OWN milli 000, ON/ IINCUBI, SEA ri 1.1.1 ZI-11IN- I 90, dms'- io gem MOO .: MIN ZI-11IN- I 90, dms'- io 7-j -r-- IA IZ W 0 C) C) GM C) in 0 0 C) ILO 0 in Z u cd R. on'l P64 z O 5T. ,, R 0 V HOINU!UU001H 50 CA cq: U V-4 0 v 0 tow u u o z 5 4J on rA 7111'1 r-: 21- 16, T-T- LL J. 1-f DIM OT -T 117. 71,1, 7r A PUB3TSio V d 7-77 --! -! T 1, r L-L r T] J=.-P. L—LLL L ni-rr E Li Qz ct 0) LL C) C) C:) V- C) to C) C) sC LO o 7 -rT'j---: I .T O.0 *E -, 1-- U.- UO pq 0 0 C.) rLU V Z a U Z Z N O 0 Z a w 4 .1 Z a J LL. O cn ailp Q f' LOLO ma X W a u W O co O V v O N O O O Co 4 T 4 7 O N O Q O O to u 01 O N O D O 0 0) 0 0 0f M 0 0 0 0 0 0 IA 0 0 YCL V O to 7 N 01 O O m O O f? Nf0 O M O OD O O h 0 0 COW O U m a o 0 o v, rnU o rn rj 0 Vi O q o v— o O U Z p U mOp o rl 0 0 0 0 0 0N LO O vW Q7 OO CD c'NY N K M M mi miLo N 00 O 00 r 0° Q LO Qx U LL O N pD V N V O W co Z O N N r N N ppV N O NDLL 9 m O N M 0 0 N 0) N OD O cq W O A v H YIL Z V n N 01 0 G M 01 OD N UU ao v Uicu O V 1O O u) N O v 0 A p U Z W U 01co 101 nZ 7 CO 0) M CA cN0 K Q M 0 OD c0 O V QM W K Ir Q N m li) 00 n0 N v U M O O Q U) H LL coN cli Z T 7 IO u CO OD OD N M 06 Op to O O V 4 O D O LL 04 N O Y W a ao 0 w ti ti U I O V y 0 V m CV O 0) U zO 0O 2 3 o J d°M umi Mn v U-) o vMi O N W Q U- coN O ITN O O 0 rr Ij F LL .--. to I N N Ln Lr) m w Z Qc N m O cc ° ° ZW w HWcococc) O a aJ aJ a)Zrn o c cinTZt c a J- O d d W O OOJ ailp Q f' LOLO ma X W a 3 Planning Commission Letter February 23, 1999 Agenda Section: New Business Item #: 3 Letter #: 5 GENERAL INFORMATION Type of Request: Election of Planning Commission Chairperson, Vice - Chairperson and Secretary. Background: N/A Annual organizational meeting I. Chapter III. Section 305.5, Subd. 1 -8 Richfield City Code. 2. Planning Commission Bylaws (attached). ANALYSIS ACTION TO BE TAKEN Recommendation: Elect a Planning Commission Chairperson, Vice - Chairperson, and Secretary The above action is required by the Planning Commission Bylaws. The Bylaws require that the Planning Commission hold an annual organizational meeting at the first regular meeting in February and elect from its membership a Chairperson, Vice - Chairperson and Secretary. According to the Bylaws (Part II, Organization), a majority vote is necessary to first elect a Chairperson and second to elect the remaining officers. The Chairperson, Vice - Chairperson, and Secretary are to take office immediately upon election and hold office until their successors are elected next year. The Chairperson is responsible for conducting all Planning Commission meetings and public hearings. The Chairperson is also responsible for working with city administration on the planning function. The Vice - Chairperson is responsible for the duties of the Chairperson in the event the Chairperson is absent. The Secretary is responsible for the minutes of the Planning Commission. 1998 election results were Chairperson Linnihan, Vice- Chairperson Bjorklund and Secretary Hadley. q Planning Commission Letter February 23, 1999 Agenda Section: New Business Item #: 4 Letter #: 6 GENERAL INFORMATION Type of Request: Appointment of liaisons to the Community Services Advisory Commission, City Council, Housing and Redevelopment Authority, and School Board Background: N/A Annual organizational meeting 1. Chapter 111. Section 305.5, Subd. 1 -8 Richfield City Code. 2. Planning Commission Bylaws (attached). ANALYSIS ACTION TO BE TAKEN Recommendation: The following Planning Commission actions are recommended: Approve members to service as liaison and alternate liaison to the Community Services Advisory Board, City Council, Housing and Redevelopment Authority, and School Board. The above action is required by the Planning Commission Bylaws. Community Services Advisory Commission: The resolution establishing the Community Services Advisory Commission provides that a liaison and alternate from the Planning Commission be appointed to the Community Services Advisory Commission. The Community Services Advisory Commission meets on the second Tuesday of the month at 7:00 P.M., generally in the Executive Conference Room at City Hall, The Planning Commission should appoint two members to serve as liaison and alternate liaison to the q --d ( Community Services Advisory Commission. Commissioners Ahlstrom and Meter served as liaisons to the Community Services Advisory Commission for 1998. City Council: The City Council meets every second and fourth Monday at 7:00 P.M. in the Council Chambers at City Hall. Commissioners Hadley and Linnihan served as liaisons to the City Council for 1998. Housing and Redevelopment Authority: The Housing and Redevelopment Authority meets every third Monday at 7:00 P.M. in the Council Chambers at City Hall. Commissioners Gepner and Kilian served as liaisons to the HRA in 1998. School Board: The commission also appoints a liaison and alternate liaison to the School Board. The School Board generally meets the first and third Monday of each month at 7:00 P.M. and the location alternates from school to school. Commissioner Dmytrenko and Bjorklund served as liaisons to the School Board for 1998. 5 7,- Planning Commission Letter 118 Me February 23, 1999 Agenda Section: New Business Item #: 5 Letter #: 7 GENERAL INFORMATION Type of Request: Approval of Planning Commission Bylaws. Background: N/A Annual review of Planning Commission Bylaws. 1. Chapter III. Section 305.5, Subd. 1 -8 Richfield City Code. 2. Planning Commission Bylaws (attached). ANALYSIS ACTION TO BE TAKEN Recommendation: Review the attached Planning Commission Bylaws. 1. The above action is required by the Planning Commission Bylaws. Basis: 2. Amendments are covered by Section 2. Of Part III of the Bylaws requiring presentation at one meeting and 2/3 vote at the following meeting. 5-d BYLAWS AND RULES OF PROCEDURE OF THE CITY PLANNING COMMISSION RICHFIELD, MINNESOTA' The following Bylaws and Rules of procedure are adopted by the City's Planning Commission to facilitate the performance of its duties and functions as empowered under Chapter III, Section 305.05, Subdivision 1 -8 of the City Ordinance Code. PART 1. MEETINGS Section 1. Regular Meetings Regular meetings of the Planning Commission shall be on the fourth Tuesday of each month commencing at 7:00 P.M. in the Council Chambers of the City Hall. When the regular meeting date conflicts with the State designated precinct caucus, the regular meeting will be held on the second Tuesday of said month at the same time and place. Section 2. General Planning Meetings The second Tuesday of every month shall be reserved for discussing and deliberating on general planning matters related to the property development and future well -being of the Community. Section 3. Special Meetings Special meetings of the Planning Commission can be called by the Chairperson and one member or by three members of the Commission or at the request of the City Council. Notice, designating the time and place of the meetings, shall be given to all members not less than twenty -four (24) hours in advance thereof. Section 4. Deadline for Hearing Items The Planning Commission will accept all applications to be heard before it, no later than fifteen (15) working days preceding the regular Planning Commission meeting. Upon written notice to the Community Development Director prior to the Planning Commission meeting, an application may be withdrawn. Once an application is withdrawn, it must be refiled with the Community Development Department, City of Richfield, before any Planning Commission hearing is held. Section 5. Quorum 5 -a Five members of the Planning Commission shall constitute a quorum for the transaction of business. No action shall be taken in the absence of a quorum with the exception that the Planning Commission members present may take testimony for use at a later meeting at which a quorum is present, and may adjourn a meeting to a later time without further notice. Section 6. Voting At all meetings of the Planning Commission, each member attending shall be entitled to cast one vote. Voting shall be by voice. An affirmative vote of a majority of members present or four members, whichever is greater, shall be necessary for the passage of any matter before the Planning Commission, except as otherwise provided in these Bylaws. Section 7. Proceedings a) Format of Meeting At a regular meeting of the Planning Commission, the following format shall be followed in conducting the business of the meeting. 1) Roll Call 2) Approval of Minutes 3) Regular Business and Public Hearing Items 4) New Business 5) Old Business 6) Liaison Reports 7) Adjournment b) Public Hearing The purpose of a hearing is to collect information and facts in order for the Commission to develop a planning recommendation for the City Council. At a public hearing the following procedure shall be followed for each case for which a public hearing is held: 2- 5 -3 1) Chair shall state the case to be heard. 2) Chair shall call upon the Community Development Director or designee to present the staff report. 3) Chair shall ask the applicant to present his /her case. 4) Members of the Planning Commission shall be allowed to question the applicant about his /her proposal. 5) Interested persons may address the Commission, giving relevant information regarding the proposal before the Commission. a) All questions or statements by Richfield staff personnel, planning commissioners, applicants or interested citizens will be directed through the Chair. b) All who wish to speak will be heard, but only in accordance with the above procedure and after recognition by the Chair. C) No individual may speak longer than five (5) minutes, except through previous arrangement with the Chair, or by vote of the Commission. d) The spokesperson for a group will be allowed ten (10) minutes. e) In addition to the statements by individual or groups, there will be a period, not to exceed thirty 30 minutes, during which the public may question the City's staff members present, the applicant or their representatives or any member of the Planning Commission. Questions must be directed through the Chair. 6) The hearing shall be closed. Interested persons shall not be heard again unless the hearing is reopened by a majority vote of the Commission. 7) The Commission shall discuss and clarify the item before it, and take action on it. 3- 5 -q 8) Any decision of the Commission on the merits of any planning question before it shall be embodied in the form of a motion, resolution, or report, and referred to the City Council for action. C) Rules of Procedure At all regular meetings of the Planning Commission where formal action is required on a matter before the Commission, the meetings shall be governed by Robert's Rules of Order. At general meetings of the Planning Commission no formal parliamentary procedure shall govern the conduct of the proceedings unless found to be necessary such as when a formal motion is before the Commission. PART II. ORGANIZATION Section 1. Election of Officers At the first regular meeting in February of each year, the Commission shall hold an organizational meeting and elect from its membership a Chairperson, Vice - chairperson, and Secretary. Each member shall cast a ballot for the member he /she wishes to be elected Chairperson. If no one receives a majority of all the members of the Commission, balloting shall continue until one member receives majority support. Vice - chairperson and Secretary shall be elected from the remaining members by the same procedure. If the Chairperson resigns from office before the next regular organization meeting, the Vice - chairperson shall automatically become acting Chairperson. If both Chairperson and Vice - chairperson resign, the Secretary shall become acting Chairperson. In any instance, where an officer of the Commission resigns or retires from office a new officer shall be elected to the vacated position at the next regular meeting of the Commission. If the Chairperson, Vice - chairperson, and Secretary are absent from a meeting, the Commission shall elect a temporary Chairperson by voice vote. In the event that the Secretary is absent from a meeting, the Chairperson shall appoint a member of the Commission to approve the minutes of that meeting. 4- 5.5 Section 2. Tenure The Chairperson, Vice - chairperson, and Secretary shall take office immediately following their election and hold office until their successors are elected and assume office. Section 3. Duties of Officers The duties and powers of the officers of the Planning Commission shall be as follows: a) Chairperson 1) Presides over all meetings of the Commission. 2) Appoints committees and performs such other duties as may be ordered by the Commission. 3) Signs documents of the Commission. 4) Sees that all actions of the commission are properly taken. 5) Calls special meetings of the Commission in accordance with these Bylaws. 6) Works with appropriate city staff in organizing agendas of all general Planning Commission meetings. b) Vice - chairperson Performs all of the duties and responsibilities of the Chairperson in his /her absence. C) Secretary 1) Assumes duties and responsibilities of the Chairperson when both Chairperson and Vice - chairperson are absent. 2) Keeps the minutes of the meetings of the Commission in an appropriate minute book. 3) Signs all minutes of the Commission as well as other official documents of the Commission 5- PART 111. MISCELLANEOUS Section 1. Suspension of Rules The Commission may suspend any of these Rules by a 2/3 vote of those members present. Section 2. Amendments These Rules may be amended at any regular meeting by a 2/3 majority of the members of the Commission, provided that the amendment was presented and written into the minutes of a previous meeting. Section 3. Review The contents of these Bylaws and Rules of procedure should be comprehensively reviewed, evaluated, and modified where necessary, at the organization meeting held in February of each year. Adopted this 23rd day of February, 1999. Chairperson, Richfield Planning Commission Secretary, Richfield Planning Commission S1.2 H: CdAd min: P &Z: Forms: Bylaws] 5-b 4 Planning Commission Letter February 23, 1999 Agenda Section: New Business Item #: 6 Letter #: 8 GENERAL INFORMATION Type of Request: Adopt a resolution establishing 1999 -2000 dates for Planning Commission study sessions and discuss possible topics. ACTION TO BE TAKEN Recommendation: Adopt the attached resolution, setting dates for the 1999 -2000 Planning Commission study sessions. Basis: 1. The Planning Commission holds regular study sessions to discuss special topics, work on ordinance amendments and for educational purposes. 2. Setting the study session dates by resolution allows for more advance public notification of the meetings. Alternative: 1. Do not adopt the resolution; recommend changes to the by -laws establishing the study session schedule. 2. Do not adopt the resolution; direct staff to provide public notification for each study session as they occur. 1n 1 O RESOLUTION NO. RESOLUTION OF THE RICHFIELD PLANNING COMMISSION ESTABLISHING THE 1999 -2000 STUDY SESSION SCHEDULE WHEREAS, the Richfield Planning Commission holds regular study sessions to review special topics and work on special projects. WHEREAS, because the Planning Commission is an advisory body to the City Council, all meetings are open to the public and proper notification of the dates of the meetings is necessary. NOW, THEREFORE BE IT RESOLVED, the Planning Commission will hold its 1999- 2000 study sessions at 7:00 p.m. in the City Hall Council Chambers, 6700 Portland Avenue, on the following dates: Tuesday, March 9, 1999 Tuesday, April 13, 1999 Tuesday, May 11, 1999 Tuesday, June 8, 1999 Tuesday, July 13, 1990 Tuesday, August 10, 1999 Tuesday, September 14, 1999 Tuesday, October 12, 1999 Tuesday, November 9, 1999 Tuesday, December 14, 1999 Tuesday, January 11, 2000 Tuesday, February 8, 2000 Adopted this 23rd day of February, 1999 by the Planning Commission of the City of Richfield, Minnesota. ATTEST: Secretary CITY OF RICHFIELD, MINNESOTA Chairperson le 1999 -00 Planning Commission Study Session Schedule ti•::L..; rr:,:..r,,+rrh^Y•i nr sY.r'2•..'!e':•i:•i:: n,;.r:v.,:..,,;.Ya : o: •nf+ :,t .:.tt'.;::4• Interchange West Update Brainstorming on 77th Street Corridor design guidelines May 11 ...r ..... `` .: h Dr. Lynn Woodward (no car developments) ? rn +v ••1y y:Carr:.v v..0 ': f•'..w.e ,r ?t•:rr{.v..v rtiMw. :;.:rn r..n.:. .... :•: •r :, .. - -:: ...... w.,r. . v..,-n,---'.....•::. v.. nv vnw:. x----:., x .;.,;.:.... :....:n•:nrr, ^.' ^ >:: pxSnx. rC\...:;.-.. v,...,.:-:.: r: C' KLP? r? 9N':...; wnv. K!.}};.,: Yre:. y:> w„ pY .r,:.vn;r,.ryt ^It.:.vm•.:..w, ,.;n:nv:, Y: inrr• August 10 September November 91. MEE Review of Comprehensive Plan r December 14 (Optional study session:; may be regular Dec..« meetmgl n; { January 11 _ .... February 8 DRAFT 2/17/99 Note: The schedule of Study Session topics is tentative and can vary depending on Planning Commission workload. KC b J ¢ Planning Commission Letter February 23, 1999 g: Agenda Section: New Business Item #: 7 Letter fit: 10 GENERAL INFORMATION Type of Request: Distribution of the Capital Improvement Program (CIP) schedule and process. References: Richfield City Charter, Chapter 7. ANALYSIS Issues: The schedule for development and adoption of the Capital Improvement Budget and Capital Improvement Program is attached. The schedule proposes a joint study session on the CIP /CIB with the Community Services Commission on March 23, 1999. ACTION TO BE TAKEN Recommended No official action is required at this time. Action: Basis: The Planning Commission is required by City Charter to prepare and recommend a Capital Improvement Program for inclusion in the Annual Budget Message of the City Council. 1 -i 2000 CAPITAL BUDGET and 2001 - 2005 CAPITAL IMPROVEMENT PROGRAM PROPOSED CALENDAR OF EVENTS JANUARY - AUGUST 1999 January 15 Forms & instructions are available in the computer <council> directory cib -cip> sub - directory. The Project Summary Form is now a template see instructions). February 22 Project descriptions due for all projects to Steve Devich. February 9 Preliminary discussion at Community Services Advisory Commission and Planning Commission. February 23 Discussion of CIB /CIP process with Planning Commission. March 2 Discussion by City Manager and Department Directors. March 16 First Draft summary to Community Services and Planning Commissions. March 23 Concurrent Community Services and Planning Commission meeting to discuss Draft CIB /CIP. April 2 Final Draft due from all Departments. April 6 City Manager and Department Directors review Final Draft. April 14 Final Draft - Summary and reference copy of Project Description forms to members of Community Services and Planning Commissions. April 27 Action by Community Services and Planning Commissions. May 5 Final copies of summaries to Finance Division and Departments. August `99 Draft CIB /CIP documents to City Council.