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08-11-1998J PLANNING COMMISSION Roll Call New Business ITEM #1 PC Letter #35 Old Business AGENDA August 11, 1998 7:00 p.m. Penn Avenue and Sixty -Sixth Street ITEM #2 PC Letter #36 Lyndale Avenue Redevelopment Study Area Update Adjournment A ray Planning Commission Letter August 11, 1998 Agenda Section: New Business Item #: 1 Letter #: 35 GENERAL INFORMATION Subject: Penn and Sixty Sixth Street Project ANALYSIS Proposal: The City Council and HRA have entered into an agreement with the Ryan Companies to do a study of the Penn and Sixty Sixth Street (PASSS) area from 62nd St. to 70th St. (The portion of the study from 68th to 70th Streets will not be done at this time, however, in order to focus on the highest priority part of the area.) There must be involvement with the Planning Commission and stakeholders in the area in the preparation of a plan. Staff has prepared background information and a tentative schedule of open houses and meetings and roles and responsibilities for those organizations involved in this study. These documents are attached and will be reviewed at the August 11, 1998 Planning Commission study session. Several resource people including Kent Carlson of the Ryan Companies, Steve Schwanke, planning consultant to Ryan, Aimee Gourlay, professional facilitator, and Don Brauer, planning consultant, will be present to answer questions and meet the Planning Commission. ACTION TO BE TAKEN Recommendation: No official action is being requested at this time. PASSS Background Information For Presentation to the Richfield Planning Commission August 11, 1998 1. How does the Comprehensive Plan guide the development of the PASSS area? Land Use Map - Most of the PASSS area is designated as Regional Commercial or Regional Commercial /Office. All of the commercial frontage on both sides of Penn from 62nd St. to 67th St., except for the block south of the fire station, is this designation. The east side of Penn from 64th to 65th and the west side of Penn from 67th to 68th are designated as Community Commercial. Only the residential parcels fronting on 66th Street between Newton and Oliver are designated as Neighborhood Commercial. Virtually all of the Hub shopping area and the commercial areas east and west of Lyndale fronting on 1 -494 are Regional Commercial or Regional Commercial /Office on the land use plan.) The descriptions of these types of commercial designations in the Comprehensive Plan are described as, sites that are visible and accessible from major regional roads and highways or adjacent to regional centers like Southdale. A regional complex has more than 150,000 square feet of retail space and includes a variety of goods and services that attract customers from one sector of the metro area." Community Commercial developments are described in the Comprehensive Plan as offering, a variety of retail goods and services in structures of up to 150,000 square feet in floor area. There are no community commercial developments in the City today. . The Executive Summary of the Comprehensive Plan says that neighborhood commercial areas have up to 25,000 s.f. of space. Subarea Plans - The Comprehensive Plan (page THREE -16) contains a three page description of the PASSS area and how it should be redeveloped. There are recommendations for (1) Streets /Access /Parking, (2) Land Use, and (3) Public Areas and Uses. The land use section describes the map designations which have been reviewed above. In addition, it says that Regional Commercial and Office uses, should occupy the full depth of the block from 62nd to 64th in order to provide adequate space for parking and landscaping. Page 2 2. Are there other goals and objectives for the area? Yes. The 1989 planning study for the area established the following six goals and seventeen objectives. Goals a revenue base to meet the needs of Richfield. job opportunities for area residents. area revitalization. a positive business environment. an enriched quality of life for residents through planning of the interrelationship of land use. diversified housing stock. Objectives To achieve a high level of design quality through use of design features such as landscaping to enhance the physical environment. To better utilize vacant or underdeveloped land. To improve vehicular circulation by providing a comprehensive system which provides good direct access to and from the commercial areas. To the extent practical, eliminate commercial traffic from residential streets and minimize vehicular circulation conflicts or congestion. To achieve a balanced variety of commercial businesses and services appropriate to the market area. To provide increased employment opportunities. To diversify the tax base of the community. To eliminate or reduce the conflicts which result from incompatible land use relationships, especially between residential and non - residential. To protect the single - family residences from the adverse effects of nearby commercial development, roadways and 'offstreet parking. To utilize landscaping and /or screening between all single- family residential and commercial /office uses. Landscaping and /or screening should also be provided along major thoroughfares which abut residential areas. Page 3 To eliminate unsightly and blighting elements such as exposed trash storage areas, overhead utility lines, poorly maintained and excessively large billboards or signs, and deteriorated structures. To provide for the elimination of blight which is evidenced by irregular sized lots, inadequate streets, incompatible land uses, physical and functional obsolescence, and inadequate parking. To encourage the sharing of parking facilities and to generally improve the parking and circulation in the area. To provide public utilities and other public facilities of sufficient quality and size to support the future development in the area. To provide for an expanded range of housing opportunities in the community, if appropriate. To encourage open lines of communication between all the residents, businesses and city staff. To provide maximum opportunity, consistent with the needs of the city for development by private enterprise. To coordinate elements of the City's Comprehensive Plan with these project objectives. 3. Are there more definitive design guidelines for the area? Yes. The 1989 study included many design guidelines. These were adopted by reference into the Comprehensive Plan. The outline for these guidelines is a follows: 1. Streetscape elements Canopies /Awnings Lighting Banners Exterior Signage Landscaping Pocket Parks Paving /Sidewalks Kiosk Design and Placement; Newspaper Rack Placement Bus Shelter Design and Placement Sculpture and Water Features Bike Rack Design and Placement Page 4 Fencing Street Furniture Trash Receptacles Bollards 2. Architectural Building Elements Building Structure - Exterior Treatment Building Materials Facade Treatment Storage Screening, Trash Handing and Loading Areas Roof Treatment Utilities 3. Site Design Elements Scale Orientation Setback Standards Buffering 4. Convenience and Efficiency Elements Parking Areas Building Accessibility Preliminary Draft for Discussion on August 11, 1998 PASSS First Phase Draft Schedule of Events All Dates Tentative) August 11, 1998 Planning Commission meeting. The PC will hear a presentation by PC Study staff explaining the Comp Plan as it applies to this area. The PC will be brought up to date in terms of policies in the Comp Plan and existing redevelopment plan guidelines for the area. The PC will also be presented a preliminary tentative schedule for the planning study, including the role of the PC in upcoming open houses. (Do dates work? What time of day is best ?) Ryan there to discuss their thoughts about the area. Facilitator present to get to know PC. August 25 Continue discussion of Comp Plan and goals and objectives, etc. PC Regular Review names of stakeholders submitted to date. Meeting September 8 Normal study session would be an open house for PASSS project. PC Study All businesses, residents, and property owners would be invited. Maybe two open The PC would staff a couple of tables and explain current plan houses: one for policies and maps. PC members would also staff three or four other residences and tables where they would solicit input on what's right (strengths) or one for wrong (weaknesses) with the area. Finally, the PC would solicit businesses. people who wanted to be designated as stakeholders and provide input on development issues. A sign -up sheet would be available. September 15 Second open house would be done, if necessary, for either the Special Meeting business group or resident group. Follow same format as above. of PC September 22 Consider names of people who have offered to be stakeholders. PC Regular Agree on recommendation of 7 to 9 stakeholders.. Meeting September 28 Consider Planning Commission recommended names and appoint Council Meeting stakeholders. Stakeholders are advisory to the Planning Commission. October 13, 21, Joint meeting of PC, stakeholders, Ryan, and staff. Review or 24 comments from September open houses on strengths and PC Study weaknesses. Identify preferences for the area. Session Identify the scope of redevelopment and pros and cons of Discussion development types. facilitated by Aimee Gourlay November 2 Ryan given results of Study Session and begins preparation of plans based on results. Public is also informed of the results of PC /stakeholder deliberation. Ongoing Ryan reports back to PC as needed to present plans, status reports. As Needed PC, stakeholders, Ryan, and staff have joint meetings - these would occur only at critical points in the process. (Those points are yet to be determined.) These meetings would be facilitated by a Aimee Gourlay. Ongoing Communication from City to all affected property owners, neighbors, businesses, and residents on a regular basis in the form of a newsletter signed by PC chairperson. Updates provided to CC and HRA. Hotline established to field phone calls from affected people. Future Date PC "endorses" a draft master redevelopment concept for the area and recommends it to the HRA and the CC. (Prior to this, the stakeholders would have provided input at a "critical point" meeting.) Future Date HRA directs staff to negotiate a developer's agreement/contract. DRAFT PASSS Tentative Participation Strategy Roles and Responsibilities August 5, 1998 The Planning Commission will: 1. Study and reconfirm the goals and objectives for the area. They should report to the Council if they see any problems or want to recommend changes. 2. Conduct one or more open houses to explain the comprehensive plan to affected businesses, business property owners, apartment owners, apartment tenants, and adjacent single family home owners, solicit ideas about the strengths and weaknesses of the area, and solicit names of stakeholders who might want to work with the Planning Commission in dealing with development issues. 3. Recommend to the City Council names of stakeholders to be appointed to work with the Planning Commission in dealing with development issues. 4. Meet with the stakeholders, Ryan, and staff to review comments from September open houses on strengths and weaknesses, identify preferences for the area, and identify the scope of redevelopment and pros and cons of development types. 5. Monitor progress of the consultants study and consult with Stakeholders and Ryan at critical points on an as needed basis. 6. Review the Ryan plan when it is done and make a recommendation to the Council concerning its consistency with the comprehensive plan, consistency with goals and objectives, and consistency with the design guidelines. The PC shall not try to redesign the project = only make observations concerning the consistency with design guidelines. 7. Conduct public hearings and make any recommendations concerning comprehensive plan changes resulting from the completion of the study. Stakeholders Role The City Council designated Stakeholders shall consist of directly affected businesses, business property owners, apartment owners, apartment tenants, adjacent single family home owners, and indirectly affected persons from adjacent neighborhoods 1. The Stakeholders will meet with the Planning Commission and review comments from September open houses on strengths and weaknesses. The Commission and Stakeholders will also identify their preferences for the area and identify the scope of redevelopment and pros and cons of development types 2. Monitor progress of the consultant's study and consult with the Planning Commission and Ryan at critical points on an as needed basis. 3. With the Planning Commission, review the Ryan plan when it is done and make a recommendations concerning its consistency with the comprehensive plan, consistency with goals and objectives, and consistency with the design guidelines. The PC shall not try to redesign the project - only make observations concerning the consistency with design guidelines. Ryan's Role 1. Carry out responsibilities in their agreement with the City Council and HRA including site planning feasibility and development of plans for redevelopment. 2. Report to the Planning Commission and Stakeholders on an as needed basis at critical points in the planning process. Facilitator Role 1. Facilitate the meeting of the Planning Commission, Stakeholders, Ryan and staff where they review comments from September open houses on strengths and weaknesses, identify preferences for the area, and identify the scope of redevelopment and pros and cons of development types. 2. Facilitate meetings with subareas if needed to form consensus among stakeholders of the subareas. City Council Role 1. Consider the report of the Planning Commission concerning goals and objectives and make any changes it deems appropriate. 2. Adopt an implementation plan for the area after preparation by the consultant and review and comment by the Stakeholders and Planning Commission. 3. Officially appoint the Stakeholders. HRA Role 1. Adopt a new redevelopment plan based on the work done by Ryan and follow through with other actions as needed. Staff Role 1. Provide coordination of all parts of the planning process. 2. Provide a recommendation to the Council concerning Stakeholders. 3. Service the Stakeholders and Planning Commission in the discharge of their respective responsibilities. 4. Answer questions and inquiries from the public or affected persons concerning the development of the plan. 5. Provide information, as needed, to affected persons in and near the project. Develop a communications plan for various stakeholders. Agenda of August 11, 1998 Planning Commission Study Session 1. Introduction of Planning Commissioners, staff, and guests - Dan Linnihan 2. Explanation of Ryan Companies Role - Kent Carlson 3. Explanation of current comprehensive plan policies and redevelopment guidelines for the area - Perry Thorvig 4. Discussion of Tentative Planning Schedule - Perry Thorvig 5. - Role of Planning Commission in the Planning Process - Perry Thorvig 6. Open House and Study Session Dates and Times - Perry Thorvig d CITY OF RICHFIELD August • • 8 Agenda Section: Old Business Item #: 2 Letter #: 36 GENERAL INFORMATION Type of Request: An update on the Lyndale Avenue Redevelopment Area is being provided for the Planning Commission's information. ANALYSIS Background: At the request of the Planning Commission, staff is providing an update on the status of the 7600 blocks of Lyndale Avenue. It has been several months since there was any activity relative to redevelopment of the area. The following is a very brief review of what has occurred over the past two years. In July of 1996 a planning document entitled, The Lyndale Gateway, a Redevelopment Plan and Strategy, was completed. That plan, prepared largely by the PC along with the Hoisington Koegler Group, proposed a rather specific development pattern. That pattern called for two and three story mixed use buildings. The buildings were to be built close to the street and parking was to be placed to the rear. The plan envisioned a "neo- traditional" commercial street with first floor retail topped by office space. In the fall of 1996, staff began meeting with a group of local business and property owners from the area. They had prepared a plan which simply called for "dressing up" the buildings with a new facade. This plan fell far short of the vision put forth in the Gateway Study. In addition, the group was looking to the HRA to fund the work. The HRA did not favor this limited approach. However, they did agree to pay for the services of an architect to help the owners develop plans. Gary Tushie then worked with the group for several months to develop more appropriate design options. The group eventually formed a development partnership of which Mr. Tushie was a partner. During this process others expressed interest in the area. John Laurent, a commercial developer from Wayzata, submitted a mixed use plan that included retail, office and housing components. Local chiropractor Jack Torvick also submitted a proposal. After evaluating the various proposals during the summer of 1997, the HRA selected the local group of owners as the developers. C2-! Despite the fact that the local group came up with several options, none came to fruition. The main reason was that none of them were economically viable even with the use of tax increment financing. Since then the local partnership has broken up, but Mr. Tushie has remained quite interested in doing a project. As the only active member of the selected group, he remains the developer of record. In January of this year Mr. Tushie presented a plan to the HRA which included a 150 unit senior apartment building, 27,000 square feet of retail and an extended stay hotel. CSM and Twin City Christian Homes would have been involved in the project. The HRA had strong reservations about the senior component and declined to support the proposal. Since then Mr. Tushie and CSM have been trying to put together a mix of uses that will be economically viable and also be supported by the HRA. It is anticipated that at least one, and possibly three, new concepts will be presented to the HRA in August. At this writing plans have not been submitted so staff is unable to share them with the Planning Commission. ACTION TO BE TAKEN Recommendation: No action is being requested at this time.