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04-22-1997CITY Of R10HRELD KFlnron6 commission Aanofl CONCURRENT WITH COMMUNITY SERVICES April 22, 1997 Planning Commission meeting of March 25, 1997. WWMM:: isr { #' ::::::: #:::;:;::: ' # #i :•':::::: ?i # #: %S:`•i: ! #:::; #::3::'• r::i:tt i;x;< <:;:::5:? ::;::::;:•`.:'•: ::;f : +: ;'#::::::' t `:; # #;:: >: #•':'.: #:::::r #r is :£::ii;;; ITEM #1 PC Letter #13 Discuss Draft 1998 Capital Improvement Budget and 1999 -2003 Capital Improvement Program, along with a recommendation of approval. School Board Community Services Advisory Commission H RA City Council Auxiliary aids for individuals with disabilities are available upon request. Requests must be made at least 96 hours in advance to the Administrative Service's Director at 861 - 9702." PLANNING COMMISSION MINUTES Regular Meeting March 25, 1997 MEMBERS PRESENT: , Chairperson Daniel Linnihan; Commissioners: Terry Ahlstrom, Brenda Bjorklund, Pamela Dmytrenko, David Gepner, Mitchell Hadley, Kevin Hansen, and Bill Kilian. MEMBERS ABSENT: COUNCIL LIAISON: Roger Gordon Martin Kirsch, Mayor STAFF PRESENT: John Melin, Community Development Manager Julie Urban, Zoning Administrator Tom Foley, Transportation Engineer Brian Mehl, Community Development Technician The Planning Commission meeting was called to order by Chairperson Linnihan at 7:05 p.m. APPROVAL OF MINUTES M /Bjorklund, S/Kilian to approve the minutes of the regular Planning Commission meeting of February 25, 1997. Motion carried: 8 -0 M /Bjorklund, S /Hansen to approve the minutes of the Planning Commission study session of March 11, 1997. Motion carried: 8 -0 PUBLIC HEARINGS CASE 97 -R -1, 6309 -11 Portland Avenue March 25, 1997 Page 2 ITEM #1 Rezoning of Property from MR -1 (two family residence) to R (single family residential) Zoning Administrator Urban reviewed the staff report, stating that the property has been acquired by the City of Richfield and that the residence currently on the site will soon be demolished. She further added that the prospective use of the land will be to expand the facilities at the water plant that are located on the property to the north. Ms. Urban stated that city staff propose that the property be rezoned R (single family residential) to be consistent with the zoning of the surrounding property. M/Hadley, S/Hansen to close the public hearing. Motion carried: 8 -0 M/Hadley, SBjorklund to recommend approval of the request to rezone 6309 -11 Portland Avenue from MR -1 to R. Motion carried: 8 -0 CASE 97- CUP -4, 3020 West 66th Street ITEM #2 Carlson Real Estate Company Conditional Use Permit Zoning Administrator Urban reviewed the staff report, stating that Carlson Real Estate has proposed constructing a 9,430 square foot building at 3020 West 66th Street. The existing building, formerly occupied by Pannekoeken, would be demolished. Tires Plus would occupy 7,230 square feet of the building and Einstein Bros. Bagels would occupy the remaining 2,200 square feet. Ms. Urban further reviewed issues concerning the building design and appearance, parking and traffic concerns, landscaping, signage and platting of the property. In addition, she presented a letter from a Richfield citizen who was concerned with the parking situation. Ms Urban responded by noting that a parking study had been done by Carlson several years earlier that had concluded that there was ample parking space at the current shopping center. Commissioner Gepner asked why a conditional use permit was required and why the property needed to be replatted. Ms Urban responded that a CUP was required because a new building was going to be constructed which involved a different use than the previous one. She further stated that the property would need to be replatted to reflect the configuration of the new building. The City requires that only one building is allowed per parcel. Ms. Urban responded to questions from Commissioner Kilian and Commissioner Ahlstrom, stating that the driveway would be wide enough to handle both the parking and the traffic situation. She further stated that a bike rack had been requested and that Carlson Real Estate would install the rack. March 25, 1997 Page 3 Commissioner Hadley asked about the distribution of parking around the building. Ms. Urban stated that the southwest corner of the parking lot at Southdale Square is available for any overflow parking that might occur in the future. Commissioner Linnihan agreed that the southwest corner of the parking lot is underutilized. Commissioner Hansen asked about whether access would be available to Tires Plus from the parking on the east side of the building. Ms. Urban stated that a sidewalk would be located on the appropriate sides of the building. Ms. Urban next responded to a question by Commissioner Bjorklund that she wasn't sure as to the amount of investment for landscaping on the property. Commissioner Kilian noted that four parking areas were located in front of the trash receptacles and voiced concern about the parking situation in relation to the trash receptacles. Ms. Urban responded that the trash haulers would coordinate the time of pick -up with the hours of operation for the businesses. Ron Fiscus, a representative of the architecture firm Yaggy Colby Association, stated that the questions concerning parking, traffic and appearance of the site had all been reviewed prior to the meeting. He further responded to a question by Commissioner Linnihan that the Tires Plus store would be working primarily with tire replacement, shock absorber replacement and oil changes. He then added that no vehicles would be parked outdoors in the evening. Mr. Fiscus responded to a question from Commissioner Kilian that the aisle width and parking stall lengths on the east side of the building were more than adequate to accommodate traffic as well as parking. Mr. Fiscus further added that the parking spaces in the southwest corner of the Southdale Square parking lot were owned by the same real estate firm which owns the property in question, so there would be no trespassing problems concerning the parking situation. Commissioner Dmytrenko raised concerns about traffic attempting to travel eastbound on 66th Street. Mike Dimond, a representative from Cardinal Development Corporation, stated that several exits were available for traffic attempting to travel on eastbound 66th Street. Mr. Phil Swanson, 6500 Woodlake Drive, responded that he was concerned about the parking situation in regard to the delivery of supplies to both businesses. He added that trash pick -up would have to correspond to the city's ordinances regarding the times that trash pick -up are allowed. Mr. Donald Snobeck, 6612 Vincent Avenue raised concerns about the use of the building in case either store goes out of business. He also stated that he was concerned about the parking conditions at the location. Mr. Steve Kirchner, Manager, Richfield Bank and Trust, clarified the traffic movements allowed on Xerxes Avenue. In response to a question from Commissioner Linnihan, Mr. Fiscus stated that the start date for the project would immediately follow approval from Richfield City Council. March 25, 1997 Page 4 Mr. Gene Potthoff, 6428 Washburn Avenue, stated that he was concerned with the flow of traffic around the location. M/Hadley, S /Kilian to close the public hearing. Motion carried: 8 -0 Commissioner Dmytrenko and Commissioner Ahlstrom both stated that they were concerned about the entry into and exit from Southdale Square. Commissioner Linnihan added that he felt that the issue of the main entrance would be best addressed in an action separate from the approval or denial of the Tires Plus and Einstein Bagels proposal. Mr. Fiscus agreed that the issues should indeed be separate and added that Carlson Real Estate would be willing to work with the City to address the Commission's concerns regarding entry into and exit from the shopping center. M/Bjorklund, S/Hansen to recommend approval of the conditional use permit with the stipulations as stated in the staff report. Motion carried: 8 -0 NEW BUSINESS PC Letter #11 ITEM 0 RLAP Storm Water Pond Community Development Manager Melin presented three options for the location of the storm water collection pond for an expanded 35W. The three sites were at the current Woodlake Park Apartments, a residential housing area to the north of Richfield Lake and the Lyndale Garden Center. Mr. Melin further stated that staff recommends the Lyndale Garden Center as the suggested site for the collection pond. Following questions from Commissioners Linnihan and Kilian, Pete Willenbring, WSB Associates, reviewed the sites from an engineering perspective. He stated that the Lyndale Garden Center site best met the engineering criteria concerning the location of the collection pond. Commissioner Kilian asked about transportation issues concerned with the highway reconstruction. Transportation Engineer Tom Foley stated that the same entrances and exits from 1-35W and the Crosstown 62 would remain the same with exception to northbound 35W and eastbound 62. March 25, 1997 Page 5 Mr. Lawrence Wozniczka, 6744 Wentworth Avenue, suggested that an analysis of the tax advantages and disadvantages of the three proposals be conducted. He added that he would not want to see the Lyndale Garden Center be the selected site but would prefer the blighted housing to the north of the lake. Commissioners Kilian and Hansen concurred that they would like to see the tax figures for all three sites before they make a decision. Commissioner Bjorklund stated that she was concerned that representatives of the Lyndale Garden Center did not show at the meeting and stated that she felt that the Lyndale Garden Center would be the proper site because it met the land use criteria set up for selection of the site for the pond. Commissioner Gepner agreed with Bjorklund and further stated that the Lyndale Garden Center site would be the easiest to purchase. Mr. Steve Kirchner, Manager, Richfield Bank and Trust, stated that he had met with the owners of the Lyndale Garden Center. Mr. Kirchner further stated that the owners of the Garden Center had said that they would have representation at the meeting. He then added that he would like to see the commercial businesses remain on that section of Lyndale Avenue. Mr. Phil Swanson, 6500 Woodlake Drive, stated his concerns about the appearance of the commercial businesses to the north of the Lyndale Garden Center on Lyndale Avenue. Commissioner Hadley stated that there is a list of criteria that must be met in order to construct a storm water collection pond and that the Lyndale Garden Center property best meets those criteria. M /Gepner, S /Bjorklund to recommend approval of the Lyndale Garden Center as the site of the collection pond. Motion carried: 5 -3 (Kilian, Hansen, Ahlstrom opposed). PC Letter #12 ITEM #4 6601 Bloomington Avenue South Finding of Consistency with Comprehensive Plan Mr. Melin presented the staff report stating that the HRA was asking the Commission to find that the proposed sale of 6601 Bloomington for use by a commercial business is consistent with the Comprehensive Plan. He stated that a music school and Clinton Press are considering purchasing 6601 Bloomington Avenue South. plan. plan. M/Bjorklund, S /Kilian to find that the proposal is consistent with the comprehensive Motion carried: 8 -0. March 25, 1997 Page 6 LIAISON REPORTS School Board: Commissioner Dmytrenko stated that the book I Know Why the Caged Bird Sings has been taken off the reading list for 9th and 10th grade students but will remain on the list for 1 lth and 12th grade students. She further stated that this issue had not come before the school board. According to board policy, the board addresses the appropriateness of learning material only if an appeal is filed against the superintendent's decision. Community Services Advisory Commission: Commissioner Hansen stated that the neighborhood developed a plan for Sheridan Park. The plan includes open shelters, limited playground facilities and the retention of the marsh. He added that the City and MAC may be close to a settlement on the Rich Acres Golf Course issue. HRA: Commissioner Gepner reported that the HRA selected Richfield Nursery to purchase the FINA Station property. At a special meeting, the HRA did some business relating to closing on the Cloverleaf property with TOLD Development. City Council: Commissioner Hadley stated that the City Council approved the carwash at Amoco. He added that the tower CUP was denied for 200 West 78th Street and Chi Chi's has obtained a tavern license. ADJOURNMENT The meeting was adjourned by unanimous consent at 10:05 p.m. Mitchell Hadley Planning Commission Secretary Planning Commission Letter April 22, 1997 Joint Planning Commission and Community Services Commission Meeting Agenda Section: New Business Item #: 1 Letter #: 13 Case #: GENERAL INFORMATION Type of Request: Review and approve the 1998 Capital Improvement Budget (CIB) References: (see attached budget document) Zoning Code: N/A City Code: N/A Public Notice: N/A Hearing Examiner: City Council: Planning Commission action is required for the City Council to complete the annual budget process in a timely manner. HRA: N/A ANALYSIS Proposal: Review in joint session with the Community Services Commission the 1998 CIB and the 1999 -2003 CIP. and 1999 -2003 Capital Improvement Program (CIP). Applicant /Owner: N/A Location: N/A Zoning: N/A Existing Land Use: N/A Proposed Land Use: N/A Comp. Plan: N/A References: (see attached budget document) Zoning Code: N/A City Code: N/A Public Notice: N/A Hearing Examiner: City Council: Planning Commission action is required for the City Council to complete the annual budget process in a timely manner. HRA: N/A ANALYSIS Proposal: Review in joint session with the Community Services Commission the 1998 CIB and the 1999 -2003 CIP. History: The Planning Commission is required by City Charter to prepare and recommend Capital Improvement Program for inclusion in the annual budget message of the City Council. At the February 25, 1997 Planning Commission meeting, Administration Services Director, Steve Devich appeared before the Commission to provide an overview of the CIP process, to present preliminary information and to answer questions. At that meeting the Commission expressed a desire to review the document with the Community Services Commission in a joint session. Issues: The Commission is being asked to review and approve the CIP /CIB document in the same meeting rather than reviewing in advance and then taking action at a subsequent meeting as traditionally been the case. In the future, staff will take steps to ensure that the CIP /CIB be reviewed and acted on at separate meetings if the Commission so desires. In an effort to give you ample review time, the document is being sent out a few days early. Should you have any questions that you feel should be addressed prior to the April 22 meeting, please direct them to Steve Devich at 861 -9702. ACTION TO BE TAKEN Recommendation: 1. Recommend that the City Council approve the 1998 Capital Improvement Budget and the 1999 -2003 Capital Improvement Plan. Basis: 1. The CIP and CIB have been prepared and submitted for the Planning Commission's review and approval. 2. The Planning Commission is required by City Charter to act on the CIP and CIB. Alternative: Defer action until May 27. CITATIONS ZONING CODE: