03-14-2023 City Council AgendaREGULAR CITY COUNCIL MEETING
RICHFIELD MUNICIPAL CENTER, COUNCIL CHAMBERS
MARCH 14, 2023
7:00 PM
INTRODUCTORY PROCEEDINGS
Call to order
Pledge of Allegiance
Open forum
Call into the open forum by dialing 1-415-655-0001 Use webinar access code:2459 271 3397 and password:
1234.
Please refer to the Council Agenda & Minutes web page for additional ways to submit comments.
Approval of the Minutes of the (1) City Council Work Session of February 28, 2023; and (2) City Council Regular
Meeting of February 28, 2023.
AGENDA APPROVAL
1. Approval of the Agenda
2.Consent Calendar contains several separate items, which are acted upon by the City Council in one
motion. Once the Consent Calendar has been approved, the individual items and recommended
actions have also been approved. No further Council action on these items is necessary. However, any
Council Member may request that an item be removed from the Consent Calendar and placed on the
regular agenda for Council discussion and action. All items listed on the Consent Calendar are
recommended for approval.
A. Consider a first reading of an ordinance amendment to eliminate the minimum lot size requirement for a
Planned Unit Development.
Staff Report No. 34
B. Consider the approval of a Centers for Disease Control and Prevention (CDC) Infrastructure Grant.
Staff Report No. 33
3. Consideration of items, if any, removed from Consent Calendar
RESOLUTIONS
4. Consider awarding American Rescue Plan Act funding grants to non-profit organizations that are providing
services and activities that aid in the recovery of Richfield community members negatively impacted by the
COVID-19 pandemic.
Staff Report No. 35
CITY MANAGER’S REPORT
5.City Manager's Report
CLAIMS AND PAYROLLS
6.Claims and Payroll
COUNCIL DISCUSSION
7.Hats Off to Hometown Hits
8.Adjournment
Auxiliary aids for individuals with disabilities are available upon request. Requests must be made at
least 96 hours in advance to the Acting City Clerk at 612-861-97 12.
CITY COUNCIL MEETING MINUTES
Richfield, Minnesota
City Council Work Session
February 28, 2023
CALL TO ORDER
Mayor Supple called the work session to order at 5:30 p.m. in the Bartholomew Room.
Council Members
Present:
Council Members
Absent:
Mary Supple, Mayor; Sharon Christensen; Ben Whalen: and Sean Hayford
Oleary
Simon Trautmann
Staff Present:
Katie Rodriguez, City Manager; Sack Thongvanh, Assistant City Manager;
Jay Henthorne, Public Safety Director/Police Chief; Jennifer Anderson,
Health Administrator; Chris Fierst, Liquor Operations Manager; Mary Tietjen,
City Attorney; and Chris Swanson, Management Analyst
ITEM #1
BRIEF RECAP PRESENTATION AND STAFF POLICY RECOMMENDATIONS
RELATED TO PROHIBITING FLAVORED TOBACCO PRODUCTS, CAPPING THE
NUMBER OF TOBACCO LICENSES ISSUED BY THE CITY AND THE IMPACT OF
REMOVING ALL TOBACCO PRODUCTS FROM MUNICIPAL LIQUOR STORES.
AN UPDATE ON THE ADULT CANNABIS BILL IN THE LEGISLATURE WILL ALSO
BE PROVIDED.
Assistant City Manager Thongvanh introduced the topic and discussed the current sales level
for flavored vs. non flavored tobacco in the municipal liquor stores. He spoke about how cigarette
sales are more for conveniance and not the main purpose of the liquor stores. He provided a
summary of the current sales figures and talked about the impact removing tobacco products will have
on sales for the liquor stores and the city finances, specifically the reduction in taxes from the sales.
He discussed about how some of the funding goes to support recreation programs. He spoke about
some of the recommendations from staff and is interested in doing a phased approached at the liquor
stores so they can sell all the product by the time the ban is in place. City Manager Rodriguez said
they are not going to see a big increase in sales going forward.
Council Member Whalen asked about the money going to the parks project. He asked if that
was just a part of the total amount that went to the parks program. Assistant City Manager Thongvanh
said that was correct. He noted the city uses this money for a number of programs and would need to
be aware of the reduction in income if this is to proceed.
Council Member Hayford Oleary noted this is a higher sales volume then he expected. He still
felt like there is an obligation to lead by example. He believed the city should move forward with
phasing the products out.
City Council Work Session Minutes
-2- February 28, 2023
Mayor Supple believed that, at a minimum, the city needs to mirror the standards set for other
business, specifically around the standards for flavored tobacco.
Council Member Hayford Oleary agreed with reducing the number of licenses. He felt it would
reduce tobacco sales in Richfield. Council Member Whalen agreed and said the cap does greatly limit
the sales of tobacco.
Council Member Christensen agreed as well and stated she has heard flavored tobacco is
targeted at young people and that should be a reduction goal. She stated she was also interested in
the phased approach mentioned by staff.
Mayor Supple said there appeared to be consensus on the flavored tobacco.
Health Administrator Anderson provided a recap of the prior discussion, specifically about
banning all tobacco sales in Richfield. She noted from the prior discussion, there seemed to be more
support for setting a cap on the number of licenses for the community. She introduced the rest of the
proposal. She talked about the proposed regulations for the tobacco cap and discussed the next steps
in the process, including going from 25 licenses to 4.
Council Member Whalen asked if the Advisory Board of Health (ABH) had reviewed this
proposal. Administrator Anderson said they had and were in support.
Administrator Anderson presented the proposed ordinance and outlined the specific work that
would need to be done when drafting the ordinance. She talked about potential impacts and
mentioned a possible implementation of a moratorium in the meantime. She talked about the decision
process and the next steps along with other cities that have gone through this process.
Council Member Christensen asked about the inventory at the liquor stores. Manager Fierst
believed the stores would be able to liquidate some of the stock if need be. Mayor Supple noted
Bloomington allowed 6 months for inventory liquidaton. Director Henthorne mentioned that some of
the convenience stores have in excess of six figures of inventory in stock. He recommended at least 6
months to get rid of this stock.
Council Member Whalen supported the phase out option. He asked about the process in going
from 25 to 4 licenses. He wanted to know how long this would take. He wondered what would happen
if 5 to 10 years pass and there are still a large number of stores selling these products. Administrator
Anderson said the policy could be revisited anytime. She also talked about some of the work currently
being done at the state level and additional ordinance changes that could be put in place in the future.
Council Member Whalen asked if there had been any talk about if we would want to include
something regarding compliance check failures in a certain period in which the license would be
revoked. Administrator Anderson noted many cities have similar codes in place and that is an option.
Council Member Whalen asked about the opposition faced by other cities. Administrator
Anderson said it was both small businesses and big tobacco and the city should plan to hear from
both. Mayor Supple asked if the city has heard from customers. Administrator Anderson said it has
been big tobacco lobbyists and retailers.
Council Member Hayford Oleary said he was happy about the balance within the ordinance.
He stated he was interested in Council Member Whalen’s idea about pulling licenses from retailers
that fail compliance checks. He asked how staff came up with that 10,000 population cap.
Administrator Anderson talked a bit more about that process and the strategy for how the city set that
cap.
City Council Work Session Minutes
-3- February 28, 2023
Council Member Hayford Oleary shared he thought the city should do a moratorium
immediately but felt thr city should wait to make the final tobacco sales determination until after the
TCH question is resolved as he does not want to hit businesses twice.
Mayor Supple supported the phase out plan and felt that a complete prohibition may not be
successful and setting the limit at 4 licenses is a good compromise. She noted she was in support of
compliance checks penalty as well as in support of waiting until there is a final call on the cannabis
work at the state level.
Council Member Whalen thought it would make sense to phase things out completely at the
liquor stores. Council Member Hayford Oleary agreed.
Council Member Christensen asked about when licenses are renewed. Administrator
Anderson said they are all renewed at the end of the year.
Mayor Supple said she didn’t have strong feelings about restrictions on the sale of regular
tobacco in municipal stores but would like to move forward with removing flavored tobacco products
from the liquor stores.
Administrator Anderson discussed next steps and said she would work on pulling together the
new ordinance.
Director Henthorne provided an introduction to adult use cannabis and what is currently being
discussed at the legislature. Specifically, he has discussed what is in some of the current legislation in
regards to THC edibles and adult use cannabis. He talked broadly on some of the work that would
need to go into effect for enforcement of the new regulations. He said these are big items for
emergency responders, zoning, and public health. He also talked about some of the time of sale
standards they are proposing. He stated these amendments are encouraging and could provide more
local control.
Administrator Anderson spoke about the public health aspects of the proposed legislation as
there is not currently a public health professional on the advisory board and is one of the many policy
proposals as the state works through this item. She spoke of some of the work Hennepin county is
doing around this item and the impact it may have on the community.
Director Henthorne talked about when the legislation may be approved and it could be done
this session but if it doesn’t, the city’s moratorium will expire.
Council Member Hayford Oleary asked about the items the city has in code now. Specifically if
the language currently in the zoning code would go into effect if the moratorium were to expire.
Director Henthorne said it would. Council Member Hayford Oleary asked if this would apply to all
products. Director Henthorne said the way the bill is currently written, it would apply to everything.
Council Member Hayford Oleary asked about why the state’s response time is such a big deal.
Director Henthorne stated they want to be able to respond quickly to ensure the problem does not
become bigger. Director Henthorne spoke about an experience they had with the Minnesota
Department of Agriculture and how slow response created a public health matter.
Council Member Hayford Oleary asked if there was anything about identifying impaired
drivers. Director Henthorne talked about some of the work being done on this matter. Council Member
Christensen asked about a cap on the number businesses that sell cannabis or THC products.
Director Henthorne said the bill, as currently written, doesn’t allow a cap. City Manager Rodriguez
stated she wanted to get a consensus if council would support putting a cap in place and seeing if the
city could get more revenue for the enforcement work. Council Members Hayford Oleary and
Christensen both expressed support.
City Council Work Session Minutes
-4- February 28, 2023
Council Member Whalen applauded the work being done at the legislature. He noted most of
the updated language seemed to be in the house bills. Director Henthorne said work is being done in
both the house and the senate.
Council Member Whalen asked if there was conversation about products being taxed and if
that would go towards helping cities. Director Henthorne said this would go to the state and
discussions were being had with the legislatures. Council Member Whalen also said he was
interested in talking about expungement and wanted to know if the bill included talk of expungement.
Director Henthorne said the bill does talk about expungement. Administrator Anderson said that is
part of the process but will take some time.
Council Member Whalen asked if we could offer staff (prosecutor) to help move anything
along. City manager said she will reach out to the league and see if they have anyone working on this.
Mayor Supple asked what the $200 registration fee included in the current legislation would
cover. Director Henthorne said the $200 is an "offering" to the cities that register the adult use
cannabis businesses and staff is working to determine the actual cost for this work.
Mayor Supple also asked there are parts of the regulation that would require it to be behind
some barrier so as to not be accessible to kids. Administrator Anderson said they would need to be
behind the counter.
Manager Fierst asked about THC seltzer and if that would be something sold in city liquor
stores. Director Henthorne said there has been talk in the work group about allowing sales in the
municipal liquor store. He noted that, at this time, THC would not be allowed to be sold in liquor
stores. Council Member Whalen asked if it would have to say its allowed to be allowed. Director
Henthorne believed that is the case. Administrator Anderson talked about State Statue 340 and the
statute is explicit about what it allowed in municipal liquor stores. She talked about what would need
to updated for cities to sell THC products.
City Manager Rodriguez gave a summary of the conversation and the next steps.
Director Henthorne asked City Attorney Tietjen if the city should want to look at doing a
moratorium so the tobacco licenses don’t jump. City Attorney Tietjen said that may be a prudent move
to make.
ADJOURNMENT
Mayor Supple adjourned the work session at 6:44 pm
Date Approved: March 14, 2023
Mary Supple
Mayor
Chris Swanson Katie Rodriguez
Management Analyst City Manager
CALL TO ORDER
The meeting was called to order by Mayor Supple at 7:00 p.m. in the Council Chambers.
Council Members Present:
Mary Supple, Mayor; Sharon Christensen; Simon Trautmann;
Sean Hayford Oleary; and Ben Whalen
Staff Present:
Others Present:
Katie Rodriguez, City Manager; Mary Tietjen, City Attorney;
Kristin Asher, Public Works Director; Joe Powers, City
Engineer; Matt Hardegger, Transportation Engineer; Julie
Urban, Assistant Community Development Director; and Chris
Swanson, Management Analyst
Lance Bernard, Transportation Consultant
PLEDGE OF ALLEGIANCE
Mayor Supple led the Pledge of Allegiance.
OPEN FORUM
Mayor Supple reviewed the options to participate:
• Participate live by calling 1-415-655-0001 during the open forum portion
• Call prior to meeting 612-861-9711
• Email prior to meeting kwynn@richfieldmn.gov
There were no participants.
APPROVAL OF MINUTES
M/Trautmann, S/Whalen to approve the minutes of the: (1) City Council Work Session of
February 14, 2023; (2) City Council Regular Meeting of February 14, 2023; (3) City Council and
Director Retreat of February 15, 2023.
Motion carried: 5-0
ITEM #1
APPROVAL OF THE AGENDA
CITY COUNCIL MEETING MINUTES
Richfield, Minnesota
Regular Council Meeting
February 28, 2023
City Council Meeting Minutes -2- February 28, 2023
M/Hayford Oleary, S/Trautmann to approve the agenda.
Motion carried: 5-0
ITEM #2
CONSENT CALENDAR
City Manager Rodriguez presented the consent calendar.
A. Consider the adoption of a resolution supporting the repeal of the exclusion of Hennepin and
Ramsey counties from receiving Motor Vehicle Lease Sales Tax (MVLST) funds. (Staff
Report 29).
RESOLUTION NO. 12073
RESOLUTION OF SUPPORT FOR THE REPEAL OF THE EXCLUSION OF HENNEPIN
AND RAMSEY COUNTIES FROM RECEIVING MOTOR VEHICLE LEASE SALES (MVLST) FUNDS
M/Whalen, S/Trautmann to approve the consent calendar.
Motion carried: 5-0
ITEM #3
CONSIDERATION OF ITEMS, IF ANY, REMOVED FROM CONSENT
CALENDAR
None.
ITEM #4
PUBLIC HEARING AND CONSIDERATION OF A RESOLUTION SPECIFYING
THE USE OF FUNDS FROM THE URBAN HENNEPIN COUNTY COMMUNITY
DEVELOPMENT BLOCK GRANT ALLOCATION FOR 2023 AND AUTHORIZING
EXECUTION OF A SUBRECIPIENT AGREEMENT WITH HENNEPIN COUNTY
AND ANY REQUIRED THIRD-PARTY AGREEMENTS (STAFF REPORT 30)
Council Member Hayford Oleary presented Staff Report 30 and opened the public hearing.
M/Hayford Oleary, S/Whalen to close the public hearing.
M/Hayford Oleary, S/Trautmann to adopt the Resolution approving proposed Use of 2023 Urban
Hennepin County Community Development Block Grant Program Funds and Authorizing Execution of
Subrecipient Agreement with Hennepin County and any Required Third Party Agreements (Staff Report
30).
RESOLUTION NO. 12077
RESOLUTION APPROVING PROPOSED USE OF 2023 URBAN HENNEPIN COUNTY COMMUNITY
DEVELOPMENT BLOCK GRANT PROGRAM FUNDS AND AUTHORIZING EXECUTION OF SUBRECIPIENT
AGREEMENT WITH HENNEPIN COUNTY AND ANY REQUIRED THIRD PARTY AGREEMENTS
Council Member Trautmann stated this was a powerful tool for affordable housing and he
supported this Resolution.
Council Member Whalen asked if there was more demand for this than could currently be filled.
City Council Meeting Minutes -3- February 28, 2023
Assistant Director Urban responded there was a long waiting list for the deferred loan program.
With respect to the downpayment program it has remained strong, but it a challenge right now for people
to make this work.
Mayor Supple expressed appreciation for both programs and was glad they were able to be
continued.
Motion carried: 5-0
ITEM #5
CONSIDER THE ADOPTION OF RESOLUTIONS FOR FUNDING
APPLICATIONS TO THE MNDOT CORRIDORS OF COMMERCE PROGRAMS
FOR THE FOLLOWING PROJECT:
1) THE CITY OF RICHFIELD’S APPLICATION FOR A PROPOSED
PROJECT ON TRUNK HIGHWAY 62 BETWEEN PORTLAND AVENUE
AND TRUNK HIGHWAY 77, INCLUDING RECONFIGERATION OF THE
TRUNK HIGHWAY 62/TRUNK HIGHWAY 77 INTERCHANGE.
2) THE CITY OF BLOOMINGTON’S APPLICATION FOR A PROPOSED
PROJECT AT THE 82ND STREET/I-35W INTERCHANGE AND
RECONSTRUCTION OF THE RAILROAD BRIDGE OVER I-494 AT
PLEASANT AVENUE.
3) THE I-494 CORRIDOR COMMISSION’S APPLICATION FOR A
PROPOSED PROJECT TO ADD E-Z PASS LANES ON I-494 FROM I-35
TO TRUNK HIGHWAY 77 AND RECONSTRUCTION OF THE RAILROAD
BRIDGE OVER I-494 AT PLEASANT AVENUE.
(STAFF REPORT 31)
Council Member Trautmann presented Staff Report 31.
City Engineer Powers presented the Richfield Corridors of Commerce Application for Highway
62 and Highway 77.
Council Member Whalen asked if they had Minneapolis’ support for this proposal.
City Engineer Powers responded Minneapolis has shown interest in the project and at the staff
level they want to support it, but currently they were not in support of the application.
Council Member Trautmann asked if Minneapolis had a concern with this project or expansion
as a whole.
City Engineer Powers believed Minneapolis did not have equity concerns with this project but
rather the city would oppose highway expansion in recognition of the historical equity wrongdoings and
have taken a strong stance regarding this.
Amy Marohn, City of Bloomington Traffic Engineer, presented Bloomington’s request for a
Resolution of support for their proposed project.
Council Member Hayford Oleary asked if the new bridge was funded, would it improve transit
operations for multi-modal traffic.
City Council Meeting Minutes -4- February 28, 2023
Ms. Marohn responded that the preliminary layout did address the pedestrian and bicycle issues,
but nothing had been finalized yet.
Council Member Whalen asked with the E-Z Pass lanes were their projections as to what traffic
would be like on 77th or American Boulevard.
Ms. Marohn responded there was a traffic volume projection map, but she believed there would
not be a significant reduction on American Boulevard, but there would be a reduction on 84th Street.
Melissa Madison, Executive Director I-494 Corridor Commission, presented the I-494 Corridor
Commission proposal.
Rebecca Schack, Chair I-494 Corridor Commission and Minnetonka Council Member, provided
the historical reason the I-494 Corridor Commission as well as the city of Minnetonka’s supported the
project.
Council Member Whalen asked if there was any quantified data regarding the transit benefit of
how many people are currently using I-494 and who would have the E-Z Pass lane or other non-Metro
transit versions that would plan to use it.
Ms. Madison responded they did not have data on this. She noted transit easing and an E-Z
Pass Lane would allow for 8,000 people to move through the corridor on an hourly basis versus 2,000
people.
Council Member Hayford Oleary acknowledged it was difficult to get people to change the way
they get around and he was surprised that 95 percent of people drive alone. He noted there were not
other good options on I-494 but believed driving must be attractive to people also. He asked what could
be done about this.
Ms. Madison believed if other alternatives were provided to try to reduce the unattractive
elements of using an alternative mode more people might use the alternative transportation. She noted
they were working on ways to promote alternative transportation also.
Council Member Hayford Oleary noted the world changed a lot over Covid with respect to
transportation and there was less of a problem than there was in 2017. He asked why the 2017 plan
should still be the guide.
Ms. Madison responded she believed they were in a fluid situation, and they had not settled on
what post-pandemic commuting and travel would be in the future. She noted they did survey employers
on a quarterly basis regarding telework and mode split of employees. She indicated they also survey
commuters quarterly. She stated the employers wanted the employees to come back to the office, but
it was the employees that did not all want to return without flexibility and a hybrid situation.
Council Member Hayford Oleary asked what percentage of employers still did telework.
Ms. Madison responded it was a high percentage, but she did not have specific numbers.
Council Member Trautmann thanked the Commission and representatives for attending tonight’s
meeting and helping Richfield advocate for the priorities.
Ms. Madison stated transportation was a system and not a segment and that was what they
wanted the Council to think about when the considered their letter of support.
Council Member Whalen asked since the benefits were from E-Z Pass lanes, has there been
any talk of reconsideration on the ban on converting an existing lane to E-Z Pass and if not, why not.
City Council Meeting Minutes -5- February 28, 2023
Ms. Madison responded this has not formally come up, but their lobbyists have asked them to
be prepared to answer questions like that to give a position. She indicated she was not aware they
were formally visiting it.
Ms. Schack stated they work closely with the Legislative committees, and they had not heard
directly that was something they were looking for feedback on. She believed MnDOT has done some
internal studying of this though.
City Manager Rodriguez stated there was no ban at the State level to take a general-purpose
lane to be used as an E-Z Pass lane. She noted she had reached out to Met Council to discuss this
specifically and they indicated for this corridor it would not be technically or politically practical.
Council Member Whalen stated part of his skepticism was the projections are from pre-
pandemic data. He indicated he was happy with parts of project one and comparing to no build was no
longer relevant comparing just project one to the full vision. He acknowledged there were benefits to
the E-Z Pass lanes but in terms of congestion they were not going to get to a place where traffic was
going through consistently. He asked if there was an explanation as to how much better the full vision
addressed the congestion.
Ms. Schack did not believe that information existed, but she indicated his point was well taken.
She noted as congestion continued to build in the general lanes, they would need to come up with ways
to incentivize people to use public transit or carpooling.
Council Member Whalen noted this was a lot of money for traffic during the construction and 20
years out would be worse than it is now. He did not see building more lanes as addressing congestion.
He believed the transit option was good, but he was unclear as to what that looked like.
Council Member Hayford Oleary stated he was in support of the E-Z Pass, but he was not sold
on another lane. He asked for future projects this be broken down more.
M/Trautmann, S/Supple to adopt the Resolution of Support for the Trunk Highway 62/Trunk
Highway 77 Interchange Improvements Corridors of Commerce Project Submittal (Staff Report 31).
RESOLUTION NO. 12075
RESOLUTION OF SUPPORT FOR THE TRUNK HIGHWAY 62/TRUNK HIGHWAY 77 INTERCHANGE
IMPROVMENTS CORRIDORS OF COMMERCE PROJECT SUBMITTAL
Council Member Hayford Oleary believed the expansion of freeways was harmful especially for
cities like Richfield where they are ringed by freeways. However, in this case he believed this project
brought a lot of benefit to Richfield and most of that would not be possible without the expansion. He
stated he supported this Resolution and hoped if it did not go through that next time they could have
better dialogue with the City of Minneapolis.
Council Member Whalen stated he appreciated the projects that focused on problem
intersections and pedestrian improvements, and he believed this project warranted special
consideration. He stated he was in support of this Resolution.
Mayor Supple stated she supported this Resolution as she believed it helped deal with the cut
through traffic. She believed this would help the local safety and traffic movement.
Council Member Trautman noted one of the secondary benefits would that it would help with
congestion, and he also supported the Resolution.
Motion carried: 5-0
City Council Meeting Minutes -6- February 28, 2023
M/Trautmann, S/Supple to adopt Resolution of Support for the City of Bloomington’s 82nd Street
Interchange Improvement Corridors of Commerce Project Submittal (Staff Report 31).
RESOLUTION NO. 12076
RESOLUTION OF SUPPORT FOR THE CITY OF BLOOMINGTON’S 82ND STREET INTERCHANGE
IMPROVEMENT CORRIDORS OF COMMERCE PROJECT SUBMITTAL
Council Member Hayford Oleary agreed they cannot build their way out of congestion with
additional lanes. He indicated it was alarming to see that 95 percent of people drove alone. He
believed the I-494 project did not help with congestion and it was a stand-alone highway expansion
project that did not offer much to Richfield except for bringing more vehicles though the city. He
believed this would harm Richfield and would increase the amount of traffic through Richfield. He
stated on an individual basis he would not support either project.
Council Member Trautmann appreciated Council Member Hayford Oleary and Council
Member Whalen’s insight and agreed they cannot build their way out of traffic congestion. However,
he stated he was going to support both Resolution 2 and 3. He noted what they were trying to do was
to not fix a problem that was endemic in the structure and the consequences of economic growth
which they were generally glad for.
Council Member Whalen stated he would support this Resolution. He indicated he was
excited for the 82nd interchange for safety and intermodal reasons. He believed it was worth replacing
the railroad bridge as it was old and did not look nice, but he had concern with the third project and
building a wide railroad bridge might not be the best use of money.
Mayor Supple believed 82nd Street would help with the local traffic, and she supported
Bloomington with that. With respect to the railroad bridge, she believed this needed to be replaced
and she would be supporting the Resolution.
Motion carried: 5-0
M/Trautmann, S/Supple to adopt Resolution of Support for the I-494 Corridor Commission E-Z
Pass Lane Corridors of Commerce Project Submittal (Staff Report 31).
RESOLUTION NO. 12074
RESOLUTION OF SUPPORT FOR THE I-494 CORRIDOR COMMISSION E-ZPASS LANE CORRIDORS OF
COMMERCE PROJECT SUBMITTAL
Council Member Whalen hoped they would have a more serious conversation regarding transit
before moving ahead with something like this. He stated they have not seen the full data on this project
including the greenhouse gas emissions. He agreed if the result would be more people using public
transit or carpooling that would improve greenhouse gas emissions, but to him this felt that they were
claiming this without having any data. He indicated the cost of this compared to the available funding,
if all three of these are approved, they are actually putting them in direct competition with each other.
He stated he would not be in support of this Resolution.
Council Member Hayford Oleary stated they also had to look at the value received relative to
the money was worth looking at. He did not think this was the best use of public money. He believed
this would increase traffic and greenhouse gas emissions. He expressed concern they were basing
their decision on a 2017 study, and he did not believe the study was relevant today.
Mayor Supple believed this was originally proposed in 2017 but there was a lot of discussions
about equity, etc. She noted they did not give their approval until 2021 so it was much more recent and
there had been change it as it went along. She supported this entire package.
City Council Meeting Minutes -7- February 28, 2023
Council Member Trautmann stated there was a value in maintaining infrastructure, so it does
not become poor and decrepit. He agreed they needed better data, but right now they did not have that
data.
Council Member Whalen stated his vote would probably not stop this from happening and he
believed there were ways to move forward with this project that would address his concerns and he
would like to continue to look at incorporating enough trees being planted once they received the full
greenhouse gas emissions information. He hoped the concerns they are raising would be heard and
they would work together on some collaborative solutions.
Motion carried: 3-2 (Whalen and Hayford Oleary)
ITEM #6
CONSIDER THE APPROVAL OF AGREEMENTS WITH NON-PROFIT
ORGANIZATIONS TO PROVIDE SOCIAL SERVICES TO THE CITY OF
RICHFIELD AND AUTHORIZE THE CITY MANAGER TO EXECUTE
AGREEMENTS WITH THOSE AGENCIES. (STAFF REPORT NO. 32)
Council Member Whalen presented Staff Report 32.
M/Whalen, S/Hayford Oleary to approve the Agreements with Non-Profit Organizations to
Provide Social Services to the City of Richfield and authorize the City Manager to Execute Agreements
with those Agencies (Staff Report No. 32).
Mayor Supple thanked all the agencies for everything they did for the community.
Motion carried: 5-0
ITEM #7
CITY MANAGER REPORT
City Manager Rodriguez stated she had no report.
ITEM #7
CLAIMS AND PAYROLL
M/Whalen, S/Hayford Oleary that the following claims and payrolls be approved:
U.S. BANK 02/28/2023
A/P Checks: 312847 - 313075 $1,759,082.25
Payroll: 176604 - 176971 $746,799.36
TOTAL $2,505,881.61
Motion carried: 5-0
ITEM #9
HATS OFF TO HOMETOWN HITS
Council Member Christensen expressed gratitude to her friends and neighbors who had
supported her through her recent health issue.
City Council Meeting Minutes -8- February 28, 2023
Council Member Whalen shared his wife and he attended a Richfield White Caps game and had
a good time. He encouraged residents to check them out.
Council Member Hayford Oleary thanked staff for the excellent plowing and the communication
during the last snowstorm. He stated Mayor Supple and he attended a League of Minnesota Cities
event conference and it was nice to collaborate with people from other communities.
Mayor Supple thanked the plow crews, first responders, and neighbors who helped neighbors
during the recent snowstorm. She noted last week was supposed to be the winter walk to school event,
but it was cancelled due to the snowstorm. She stated that event would be tomorrow, and she thanked
the people involved in setting up this event. She announced they have a few open Commission spots
still left that can be applied for through March 17.
ITEM #10
ADJOURNMENT
The meeting was adjourned by unanimous consent at 8:58 p.m.
Date Approved: March 14, 2023
Mary Supple
Mayor
Kelly Wynn Katie Rodriguez
Administrative Assistant City Manager
AGENDA SECTION:CONSENT CALENDAR
AGENDA ITEM #2.A.
STAFF RE P ORT NO. 34
CIT Y COUNCIL ME E T ING
3/14/2023
RE P O RT P RE PA RE D B Y: Nellie Jerome, P lanner I
D E PA RTME NT D IRE C TO R RE V IE W: Melissa P oehlman, C ommunity D evelopment D irector
3/7/2023
O THE R D E PA RTM E NT RE V IE W:
C ITY MA NA G E R RE V IE W: K atie Rodriguez, C ity Manager
3/8/2023
I T E M F O R C O UNC IL C O NS ID E RAT I O N:
Consider a first reading of an ordinance amendment to eliminate the minimum lot size requirement for a
Planned Unit Development.
E X E C UT IV E S UM M ARY:
The purpose of a Planned Unit Development (P UD), according to the Richfield Zoning Code, is to “provide
an opportunity for innovative and creative development” that will “complement existing neighborhood
character.” I n exchange for flexibility with traditional zoning rules that would otherwise require variance
approvals, a proposed P UD development is required to bring something unique, special, or beneficial to the
community. Property owners may apply to receive a P UD zoning designation if the development is “well
designed and can be successfully integrated into the neighborhood."
The current Richfield Zoning Code requires a property to be at least one acre in size in order to receive a
P UD zoning designation. Most neighboring metro cities, that staff reviewed, do not have this size minimum.
Although P UDs were originally intended for large, integrated developments (such as master planned
communities), the process need not be limited to such projects. Richfield is considered a fully built-out City,
and only about 1.5% of our 10,586 parcels in the City would meet this requirement. Staff finds no reason to
exclude smaller sized parcels from applying for P UD approval. The responsibility is on the applicant to show
how the quality of the development is a reasonable trade-off for the requested Zoning Code flexibility. The
proposed ordinance does not change the approval process for a P UD; the process for the approval of any
P UDs includes a public hearing.
RE C O M M E ND E D AC T I O N:
By motion: Approve a first reading of an ordinance amendment to eliminate the minimum lot size
requirement for a Planned Unit Development.
B AS IS O F RE C O M M E ND AT I O N:
A.H IS TOR IC AL C ON T E X T
The one acre minimum lot size provision appears to have been adopted in the early 1980s. The current
P UD ordinance was amended in 2014 to allow the inclusion of adjacent right-of-way in the size area
calculation, at the discretion of the Director.
B.P OL IC IE S (resolutions, ordinances, regulations, statutes, etc):
The P UD regulations can be found in subsection 542 of the Richfield Zoning Code.
C.C R IT IC AL T IMIN G IS S U E S:
None.
D.F IN AN C IAL IMPAC T:
None.
E.L E GAL C ON S ID E R AT ION:
Notice of the public hearing at the Planning Commission meeting was published in the Sun
Current newspaper on February 16, 2023. No mailed notice is required.
The Planning Commission recommended approval of the attached ordinance at its February 27
meeting.
A Second Reading and Summary Publication of the ordinance has been tentatively scheduled for
March 28, 2023.
ALTE R N AT IV E R E C O MME N D ATIO N(S):
Approve the first reading of the attached ordinance amendment with additional and/or modified
stipulations.
Deny the first reading of the attached ordinance amendment with a finding that the proposal does not
meet City requirements.
P R IN C IPAL PAR TIE S E X P E C TE D AT ME E TIN G:
N/A
AT TAC H ME N T S:
D escription Type
D raft Ordinance Ordinance
BILL NO. _____
AN ORDINANCE AMENDING THE RICHFIELD ZONING CODE REGULATIONS
TO ELIMINATE THE MINIMUM LOT SIZE REQUIREMENT
FOR A PLANNED UNIT DEVELOPMENT.
THE CITY OF RICHFIELD DOES ORDAIN:
Section 1 Subsection 542.03 of the Richfield Zoning Code related to the scope of Planned
Unit Developments (PUD’s) is amended to read as follows:
Subdivision 1. [Table of PUD Districts.] Planned District regulations are applied in
conjunction with a Guiding District, as described in the following table. The Planned
District provisions may modify any portion of the regulations of the Guiding District or
other regulations of the code. The provisions may apply additional requirements or allow
exceptions to general regulations:
PUD District Abbreviation Guiding Districts
Planned Residential PR R and R-1
Planned Two Family Residential PMR-1 MR-1
Planned Multifamily Residential PMR MR-2 and MR-3
Planned Service Office PSO PSO
Planned Neighborhood Commercial PC-1 C-1
Planned General Commercial PC-2 C-2
Planned Mixed Use PMU MU-N, MU-C, and MU-R
Planned Industrial PI I
Subd. 2. Minimum area. A PUD district shall contain not less than one (1) acre (43,560
square feet) in lot area. With respect to planned unit developments only, lot area may
include (at the discretion of the Director), areas of the right-of-way that are improved and
integral to the design of the project.
Subd. 3. PMR-1 density limitation. In the PMR-1 District, the density of two-family
dwellings shall not exceed ten (10) dwelling units per acre.
Subd. 4. Mixed or multiple land uses. Both residential and nonresidential land uses may
be included in a single PUD District provided that:
a) The uses are those that are authorized in one (1) of the eight (8) types of PUD
Districts;
b) The land use that is not normally allowed in the Guiding District shall not
occupy more than 25 percent of the gross floor area in the PUD; and
c) Not withstanding the foregoing, an adult establishment as defined and
regulated in Section 1196 of the City Code is not permitted in any PUD District
other than a PC-2, PMU, or PMI District
Section 2 This ordinance is effective in accordance with Section 3.09 of the Richfield City
Charter.
Passed by the City Council of the City of Richfield, Minnesota this 28th day of March, 2023.
____________________
Mary B. Supple, Mayor
ATTEST:
___________________________
Chris Swanson, Acting City Clerk
AGENDA SECTION:CONSENT CALENDAR
AGENDA ITEM #2.B.
STAFF RE P ORT NO. 33
CIT Y COUNCIL ME E T ING
3/14/2023
RE P O RT P RE PA RE D B Y: Jennifer A nderson, S upport S ervices Manager
D E PA RTME NT D IRE C TO R RE V IE W: Jay Henthorne, D irector of P ublic S afety/C hief of P olice
3/6/2023
O THE R D E PA RTM E NT RE V IE W:
C ITY MA NA G E R RE V IE W: K atie Rodriguez, C ity Manager
3/7/2023
I T E M F O R C O UNC IL C O NS ID E RAT I O N:
Consider the approval of a Centers for Disease Control and Prevention (C D C) Infrastructure Grant.
E X E C UT IV E S UM M ARY:
Minnesota was awarded $42.9 million dollars for the Strengthening the U.S. Public Health I nfrastructure,
Workforce, and Data Systems grant. Community Health Boards will receive 40% of the funds. This is $16.4
million to community health boards for use over a five-year period. The City of Richfield's grant award is
$152,324. The grant expires 11/30/2027.
The purpose of the funding is to recruit, retain, and train a skilled and diverse public health workforce,
address longstanding public health infrastructure needs, and increase the size of the public health workforce.
Staff will begin planning grant activities once the grant is approved.
RE C O M M E ND E D AC T I O N:
By motion: Approve the C D C Infrastructure Grant.
B AS IS O F RE C O M M E ND AT I O N:
A.H IS TOR IC AL C ON T E X T
The C D C I nfrastructure Grant is new funding to address a myriad of infrastructure needs across public
health. W hile the Minnesota Department of Health has been partnering with local public health
departments over the last two or three years to work on strengthening Minnesota's public health system,
including workforce issues, the Covid-19 pandemic brought to light areas for improvement and
innovation. The C D C I nfrastructure grant is necessary funding to begin the work of shoring up the
workforce.
B.P OL IC IE S (resolutions, ordinances, regulations, statutes, etc):
I n 1977, the State of Minnesota enacted the Community Health Services Act, which transferred the
responsibility for the administration of public health programs to local jurisdictions. The State also
provided funds for the program and encouraged local jurisdictions to increase the efficiency of their
programs by grouping together whenever it made sense to do so. Richfield entered into a contractual
agreement with Bloomington at that time and the program has been administered under a
contract with them since then. T he Act was revised in 2003 and is now referred to as the Local
Public Health Act.
C.C R IT IC AL T IMIN G IS S U E S:
None
D.F IN AN C IAL IMPAC T:
The City of Richfield's grant award is $152,324 to be used over five years. The grant expires
11/30/2027.
E.L E GAL C ON S ID E R AT ION:
None
ALTE R N AT IV E R E C O MME N D ATIO N(S):
The City Council could decide not to approve the grant.
P R IN C IPAL PAR TIE S E X P E C TE D AT ME E TIN G:
AT TAC H ME N T S:
D escription Type
C D C Infrastructure Grant C over Memo
CHB Grant Project Agreement FEDERAL - Version Sept 2022
Grant Project Agreement # 225544
Between MDH and City of Richfield Community Health Board
CDC Federal Infrastructure Grant
REQ: 7816 Page 1 of 7
Minnesota Department of Health
Grant Project Agreement Cover Sheet
You have received a grant project agreement from the Minnesota Department of Health (MDH).
Information about the grant project agreement, including funding details, are included below. Contact
your MDH Grant Manager if you have questions about this Cover Sheet.
ATTACHMENT: Grant Project Agreement
CONTACT FOR MDH: Alicia Waters, 651-201-4512, Alicia.Waters@state.mn.us
Grantee SWIFT Information Grant Project Agreement
Information
Program & Funding Information
Name of MDH Grantee:
City of Richfield Community Health Board
Grant Project Agreement Number:
225544.
MDH Program Name:
CDC Federal Infrastructure Grant
Grantee SWIFT Vendor Number:
0000197711
SWIFT Vendor Location Code:
001
Effective Date:
3/1/2023, OR the date all signatures are
collected and the agreement is fully
executed, whichever is later.
Expiration Date:
11/30/2027
Total State Grant Funds: $0.00
Total Federal Grant Funds: $152,324.00
Total Grant Funds (all funds): $152,324.00
Notice to Grantee about Federal Funds
You have received a sub-award of federal financial assistance from MDH. Information about the sub-
award is being shared with you per 2 CFR § 200.332. Please keep a copy of this cover sheet with the
grant project agreement.
Grantee Unique Entity Identifier (UEI) Name and Number UEI Name: Richfield, City of.
UEI Number: F6K4YGAKNQJ1.
Grantee’s Approved Indirect Cost Rate for the Grant 0%
Is this award for Research and Development? ☐ Yes ☒ No
Project Description
This funding will support efforts to recruit, retain, and train a skilled and
diverse public health workforce, address longstanding public health
infrastructure needs, and increase the size of the public health workforce.
Name of Federal Awarding Agency Department of Health and Human Services
Centers for Disease Control and Prevention (CDC)
Assistance Listing Name and Number
(formerly Catalog of Federal Domestic Assistance,
“CFDA”)
Assistance Listing Name: CDC’s Collaboration with Academia to Strengthen
Public Health
Assistance Listing Number: 93.967
Federal Award Identification Number (FAIN)/ Grantor’s
Pass-through Number NE11OE000048
Federal Award Date
(Date MDH received federal grant) 11/29/2022
Total Amount of Federal Award Received by MDH $42,873,748.00
Amount of funding from this federal award MDH is
issuing to Grantee: $152,324.00
DocuSign Envelope ID: 0DBA1134-8EC9-413D-950B-C9F64A641373
CHB Grant Project Agreement FEDERAL - Version Sept 2022
Grant Project Agreement # 225544
Between MDH and City of Richfield Community Health Board
CDC Federal Infrastructure Grant
REQ: 7816 Page 2 of 7
Minnesota Department of Health
Grant Project Agreement
This Grant Project Agreement, and amendments and supplements, is between the State of Minnesota,
acting through its Commissioner of Health (“MDH”) and City of Richfield Community Health Board, an
independent organization, not an employee of the State of Minnesota, address 6700 Portland Avenue
So., Richfield, MN 55423, (“Grantee”).
Recitals
1. MDH is empowered to enter into this grant project agreement under Minn. Stat. §§ 144.05 and
144.0742 and 317(K)(2) of PHSA 42USC 24B(K)(2) for preventive health services ;
2. MDH and Grantee have entered into Master Grant Contract number 12-700-00080 (“Master Grant
Contract”) effective January 1, 2020 or subsequent Master Grant Contracts and amendments and
supplements thereto;
3. Grantee represents that it is duly qualified and willing to perform the activities described in
accordance with the terms of this grant project agreement. Pursuant to Minn. Stat. § 16B.98, subd
1, Grantee agrees to minimize administrative costs as a condition of this grant project agreement.
Grant Project Agreement
NOW, THEREFORE, it is agreed:
1. Incorporation of Master Grant Contract
All terms and conditions of the Master Grant Contract are hereby incorporated by reference into
this grant project agreement.
2. Term of Agreement
2.1. Effective date
March 1, 2023, or the date MDH obtains all required signatures under Minn. Stat. § 16B.98,
subd. 5(a), whichever is later. Per Minn. Stat. § 16B.98, subd. 7, no payments will be made to
the Grantee until this grant project agreement is fully executed. Grantee must not begin work
until this grant project agreement is fully executed and MDH’s Authorized Representative has
notified Grantee that work may commence.
2.2. Expiration date
November 30, 2027, or until all obligations have been fulfilled to the satisfaction of MDH,
whichever occurs first, except for the requirements specified in this grant project agreement
with completion dates which extend beyond the termination date specified in this sentence.
3. Activities
3.1. MDH’s Activities
MDH activities, in accordance with the Minnesota Department of Administration's Office of
Grants Management's policies and federal regulations, may include but are not limited to
financial reconciliations, site visits, programmatic monitoring of activities performed, and
grant activity evaluation.
DocuSign Envelope ID: 0DBA1134-8EC9-413D-950B-C9F64A641373
CHB Grant Project Agreement FEDERAL - Version Sept 2022
Grant Project Agreement # 225544
Between MDH and City of Richfield Community Health Board
CDC Federal Infrastructure Grant
REQ: 7816 Page 3 of 7
3.2. Grantee’s Activities
Grantee, who is not a state employee, shall conduct the activities specified in Exhibit A, which
is attached and incorporated into this grant agreement.
4. Award and Payment
MDH will award funds to Grantee for all activities performed in accordance with this grant project
agreement.
4.1. Grant Award
Reimbursement will be in accordance with the grantee activities addressed in Exhibit A, which
is attached and incorporated into this grant agreement.
4.2. Budget Modifications
Grantee may modify any line item in the most recently agreed-upon budget by up to 10
percent without prior written approval from MDH. Grantee must notify MDH of any
modifications up to 10 percent in writing no later than the next invoice. Grantee must obtain
prior written approval from MDH for line-item modifications greater than 10 percent.
Grantee’s failure to obtain MDH’s prior approval may result in denial of modification request,
loss of funds, or both. The total obligation of MDH for all compensation and reimbursements
to Grantee shall not exceed the total obligation listed under “Total Obligation.”
4.3. Total Obligation
The total obligation of MDH for all compensation and reimbursements to Grantee under this
grant project agreement will not exceed $152,324.00.
4.4. Terms of Payment
4.4.1. Invoices
MDH will promptly pay Grantee after Grantee presents an itemized invoice for the
activities actually performed and MDH’s Authorized Representative accepts the invoiced
activities. Invoices must be submitted at least quarterly or according to a schedule
agreed upon by the Parties. The final invoice is due 30 calendar days after the expiration
date of the grant agreement.
4.4.2. Federal Funds
Payments under this grant project agreement will be made from federal funds obtained
by MDH through Strengthening Minnesota’s Public Health Infrastructure, Workforce,
and Data Systems, Assistance Listing (formerly known as CFDA) number 93.967 of the
Public Health Service Act of 1944, including public law and all amendments. The Notice
of Grant Award (NGA) number is 1NE11OE000048-01-00. Grantee is responsible for
compliance with all federal requirements imposed on these funds and accepts full
financial responsibility for any requirements imposed by the Grantee's failure to comply
with federal requirements.
5. Conditions of Payment
All activities performed by Grantee pursuant to this grant agreement must be performed in
accordance with the terms of this grant agreement, as determined in the sole discretion of MDH’s
Authorized Representative. Furthermore, all activities performed by Grantee must be in
accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations.
MDH will not pay Grantee for work that MDH determines is noncompliant with the terms and
DocuSign Envelope ID: 0DBA1134-8EC9-413D-950B-C9F64A641373
CHB Grant Project Agreement FEDERAL - Version Sept 2022
Grant Project Agreement # 225544
Between MDH and City of Richfield Community Health Board
CDC Federal Infrastructure Grant
REQ: 7816 Page 4 of 7
conditions of this grant agreement or performed in violation of federal, state, or local law,
ordinance, rule, or regulation.
6. Ownership of Equipment and Supplies
6.1. Equipment. “Equipment” is defined as tangible personal property having a useful life of more
than one year and a per-unit acquisition cost which equals or exceeds $5,000. MDH shall have
the right to require transfer of all Equipment purchased with grant funds (including title) to
MDH or to an eligible non-State party named by MDH. MDH may require the transfer of
Equipment if the grant program is transferred to another grantee. At the end of this grant
agreement, grantee must contact MDH’s Authorized Representative for further instruction
regarding the disposition of Equipment.
6.2. Supplies. “Supplies” is defined as all tangible personal property other than those described in
the definition of Equipment. Grantee must notify MDH’s Authorized Representative regarding
any remaining Supplies with an aggregate market value of $5,000 or more for further
instruction regarding the disposition of those Supplies. For the purpose of this section, Supplies
includes but is not limited to computers and incentives.
7. Authorized Representatives
7.1. MDH’s Authorized Representative
MDH’s Authorized Representative for purposes of administering this grant project agreement
is Alicia Waters, Grant Manager, P.O. Box 64975 St. Paul, MN 55164-0975, 651-201-4512,
Alicia.Waters@state.mn.us, or their successor, and has the responsibility to monitor
Grantee’s performance and the final authority to accept the activities performed under this
grant project agreement. If the activities performed are satisfactory, MDH’s Authorized
Representative will certify acceptance on each invoice submitted for payment.
7.2. Grantee’s Authorized Representative
Grantee’s Authorized Representative is Jennifer Anderson, CHS Administrator, 6700 Portland
Avenue So., Richfield, MN 55423, 612-861-9881, jenniferanderson@richfieldmn.gov, or their
successor. Grantee’s Authorized Representative has full authority to represent Grantee in
fulfillment of the terms, conditions, and requirements of this agreement. If Grantee selects a
new Authorized Representative at any time during this grant project agreement, Grantee
must immediately notify MDH’s Authorized Representative.
8. Termination
8.1. Termination by the MDH or Grantee
MDH or Grantee may cancel this grant project agreement at any time, with or without cause,
upon 30 days written notice (e.g., by mail, email, or both) to the other party.
8.2. Termination for Cause
If Grantee fails to comply with the provisions of this grant project agreement, MDH may
terminate this grant project agreement without prejudice to the right of MDH to recover any
money previously paid. The termination shall be effective five business days after written
notice (e.g., mail, email or both) of termination to Grantee.
8.3. Termination for Insufficient Funding
MDH may immediately terminate this grant project agreement if it does not obtain funding
from the Minnesota Legislature or other funding source; or if funding cannot be continued at
a level sufficient to allow for the payment of the work scope covered in this grant project
DocuSign Envelope ID: 0DBA1134-8EC9-413D-950B-C9F64A641373
CHB Grant Project Agreement FEDERAL - Version Sept 2022
Grant Project Agreement # 225544
Between MDH and City of Richfield Community Health Board
CDC Federal Infrastructure Grant
REQ: 7816 Page 5 of 7
agreement. Termination must be by written notice to Grantee; e.g., mail, email, or both. MDH
is not obligated to pay for any work performed after notice and effective date of the
termination. However, Grantee will be entitled to payment, determined on a pro rata basis,
for activities satisfactorily performed to the extent that funds are available. MDH will not be
assessed any penalty if this grant project agreement is terminated because of the decision of
the Minnesota Legislature, or other funding source, not to appropriate funds. MDH must
provide the Grantee notice of the lack of funding within a reasonable time of MDH receiving
notice of the same.
9. Publicity
Any publicity given to the program, publications, or activities performed resulting from this grant
agreement, including but not limited to, notices, informational pamphlets, press releases, research,
reports, signs, and similar public notices prepared by or for Grantee or its employees individually or
jointly with others, or any subgrantees, must identify MDH as the sponsoring agency. If publicity is
not specifically authorized under this grant agreement, Grantee must obtain prior written approval
from MDH’s Authorized Representative. As federal funding is being used for this grant project
agreement, the federal program must also be recognized.
10. Clerical Error
Notwithstanding Clause “Assignment, Amendments, Waiver, and Grant Agreement Complete” of
this grant agreement, MDH reserves the right to unilaterally fix clerical errors, defined as
misspellings, minor grammatical or typographical mistakes or omissions, that do not have a
substantive impact on the terms of the Grant Agreement without executing an amendment. MDH
must inform Grantee of clerical errors that have been fixed pursuant to this paragraph within a
reasonable period of time.
11. Telecommunications Certification
By signing this agreement, Grantee certifies that, consistent with Section 889 of the John S. McCain
National Defense Authorization Act for Fiscal Year 2019, Pub. L. 115-232 (Aug. 13, 2018), and 2 CFR
§ 200.216, Grantee will not use any funding covered by this grant agreement to procure or obtain,
or to extend, renew, or enter into any contract to procure or obtain, any equipment, system, or
service that uses “covered telecommunications equipment or services” (as that term is defined in
Section 889 of the Act) as a substantial or essential component of any system or as critical
technology as part of any system. Grantee will include this certification as a flow down clause in
any contract related to this grant agreement.
12. Voter Registration Services Requirement
If this grant agreement will disburse any state funds (as indicated on the Award Cover Sheet); AND
Grantee is a local unit of government, city, county, township, or non-profit organization, then
Grantee is required to comply with Minn. Stat. § 201.162 by providing voter registration services
for its employees and for the public served by the grantee.
DocuSign Envelope ID: 0DBA1134-8EC9-413D-950B-C9F64A641373
CHB Grant Project Agreement FEDERAL - Version Sept 2022
Grant Project Agreement # 225544
Between MDH and City of Richfield Community Health Board
CDC Federal Infrastructure Grant
REQ: 7816 Page 6 of 7
APPROVED:
1. State Encumbrance Verification
Individual certifies that funds have been encumbered as required by Minn. Stat. §§ 16A.15 and 16C.05.
Signature:
SWIFT Contract & Initial PO:
2. Grantee
Grantee certifies that the appropriate persons(s) have executed the grant agreement on behalf of Grantee as required by applicable articles, bylaws,
resolutions, or ordinances.
Signature:
Title:
Date:
Signature:
Title:
Date:
Signature:
Title:
Date:
Signature:
Title:
Date:
1. Minnesota Department of Health
Grant agreement approval and certification that State funds have been encumbered as required by Minn. Stat. §§ 16A.15 and 16C.05.
Signature:
(with delegated authority)
Title:
Date:
Distribution:
All parties on the DocuSign envelope will receive a copy of the fully executed grant agreement.
225544_3000101266
Sarah Martin Digitally signed by Sarah Martin
Date: 2023.03.02 11:46:04 -06'00'
DocuSign Envelope ID: 0DBA1134-8EC9-413D-950B-C9F64A641373
CHS Administrator
CHB Grant Project Agreement FEDERAL - Version Sept 2022
Grant Project Agreement # 225544
Between MDH and City of Richfield Community Health Board
CDC Federal Infrastructure Grant
REQ: 7816 Page 7 of 7
Exhibit A – Grantee’s Activities/Scope of Work
The purpose of this funding is to recruit, retain, and train a skilled and diverse public health workforce,
address longstanding public health infrastructure needs, and increase the size of the public health
workforce. More details and examples of activities supported by these duties can be found in the CDC
Federal Infrastructure Grant Guide for CHBs found on the MDH website.
The programmatic duties must be completed and awarded funds expended by November 30, 2027
unless Grantee is notified in writing by MDH’s Authorized Representative, or their designee, that the
budget period is being extended.
1. Grantee shall complete, and update as necessary, proposed activities in REDCap, which will
be used by MDH to ensure compliance with CDC guidelines and make connections with
other grantees. Any changes made to the original proposal must be made in REDCap and
reviewed by MDH.
2. Grantee shall undertake any or all the activities in the following areas:
• Support and sustain the public health workforce. This could include, but is not
limited to, strengthening workplace well-being programs and expanding
engagement with the workforce to address their mental, emotional, and physical
well-being.
• Retain public health staff. This could include, but is not limited to, strengthening
retention incentives, creating promotional opportunities, and transition staff to
other hiring mechanisms.
• Train new and existing public health staff. This could include, but is not limited to,
improving the quality and scope of training and professional development
opportunities for all staff.
• Strengthen workforce planning, systems, processes, and policies. This could include
but is not limited to, maintaining and upgrading human resource systems,
identifying ways to better collect and use workforce data, and identifying policies
that could facilitate more efficient and effective workforce development and
management.
• Recruit and hire new public health staff. This could include, but is not limited to,
expanding recruitment efforts, creating new positions, improving hiring incentives,
and creating new hiring mechanisms.
3. Grantee shall complete a proposed budget in REDCap by the date provided to them by
MDH. Any revisions made to the original budget must be made in REDCap.
4. Grantee shall provide requested financial and programmatic reporting information by the
dates provided to them by MDH to meet MDH and CDC reporting and monitoring
requirements.
DocuSign Envelope ID: 0DBA1134-8EC9-413D-950B-C9F64A641373
Certificate Of Completion
Envelope Id: 0DBA11348EC9413D950BC9F64A641373 Status: Sent
Subject: Complete with DocuSign: Richfield Grant Agreement | CHD | 225544 | REQ 7816
Source Envelope:
Document Pages: 8 Signatures: 0 Envelope Originator:
Certificate Pages: 2 Initials: 0 Alicia Waters
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
625 Robert St. N
PO Box 64975
St. Paul, MN 55164
alicia.waters@state.mn.us
IP Address: 156.98.136.27
Record Tracking
Status: Original
3/3/2023 3:03:17 PM
Holder: Alicia Waters
alicia.waters@state.mn.us
Location: DocuSign
Security Appliance Status: Connected Pool: StateLocal
Storage Appliance Status: Connected Pool: Department of Health Location: DocuSign
Signer Events Signature Timestamp
Jennifer Anderson
jenniferanderson@richfieldmn.gov
CHS Administrator
Security Level: Email, Account Authentication
(None)
Sent: 3/3/2023 3:05:37 PM
Viewed: 3/6/2023 7:30:28 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
MDH FiM with Delegated Authority to Execute
Grants/Contracts
Signing Group: MDH FiM with Delegated Authority to
Execute Grants/Contracts
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
MDH FiM Encumbrance Office
Health.FM-Grants-Contracts@state.mn.us
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 3/3/2023 3:05:37 PM
Payment Events Status Timestamps
AGENDA SECTION:RESOLUTIONS
AGENDA ITEM #4.
STAFF RE P ORT NO. 35
CIT Y COUNCIL ME E T ING
3/14/2023
RE P O RT P RE PA RE D B Y: Julie Urban, A sst. C ommunity D evelopment D irector
D E PA RTME NT D IRE C TO R RE V IE W: Melissa P oehlman, C ommunity D evelopment D irector
3/7/2023
O THE R D E PA RTM E NT RE V IE W:
C ITY MA NA G E R RE V IE W: K atie Rodriguez, C ity Manager
3/7/2023
I T E M F O R C O UNC IL C O NS ID E RAT I O N:
Consider awarding American Rescue Plan Act funding grants to non-profit organizations that are
providing services and activities that aid in the recovery of Richfield community members negatively
impacted by the C O V ID-19 pandemic.
E X E C UT IV E S UM M ARY:
The C OV I D-19 pandemic has had a disproportionately negative impact on many Richfield residents,
especially households with low incomes and those residents who are Black, I ndigenous and People of Color
(B I P OC). I n 2022, the City designated $300,000 in American Rescue Plan Act (A RPA) funds toward social
services that would help to mitigate some of these negative impacts.
On December 15, 2022, the City issued a Request for Proposals (RF P) for $150,000 of A RPA social
services funds, seeking proposals from non-profit organizations that provide services and activities that help
mitigate the negative impacts cased by the pandemic on economically disadvantaged Richfield community
members. Several priorities were identified for the funds, including: promoting housing security and stability,
promoting healthy childhood environments, promoting healthy and safe living environments, promoting
economic stability, improving healthy food access, building strong communities, and reducing racial
disparities.
Proposals were due on February 2, 2023, and seven non-profit organizations submitted proposals requesting
$183,135 in funding. On March 1, a committee consisting of two Community Development staff
members, one Public Safety staff member, and two members of the public, reviewed the proposals
and are recommending that $160,000 be awarded to the following organizations:
O rganization Proposed
Funding Amount Proposed Service/Activity
Cornerstone Advocacy
Services $35,000 Services to victims of domestic violence
Conflict Resolution Center $30,000
Conflict resolution training, restorative circles,
resource navigation, and mediation services for
apartment residents
Child-care training/capacity building for Latino/Latina
MI RA $15,300 and immigrant communities
People with Capes $12,000
ParentShare environmental education and
community-building activity for current and past
participants of the Kids@Home Program
Tapestry $20,000
English/Spanish classes, community meals, bi-lingual
community care, and bi-lingual music lessons for
Latine, immigrant, and economically-disadvantaged
households
TRA I L $7,700 Transportation and recreational and social activities
for people with disabilities
V E A P $40,000*
Housing advocacy, financial assistance, case
management, and resource navigation for
economically-disadvantaged households
*More rental assistance funds from the State of Minnesota were available in 2022 than was anticipated, and
$41,854.56 of the 2022 contract awarded to V E A P in 2022 remains to be spent. The 2023 A RPA social
service contract will include these remaining funds as well as the proposed $40,000 award for a total contract
award of $81,854.56.
RE C O M M E ND E D AC T I O N:
By motion: Approve a resolution awarding $160,000 in American Rescue Plan Act funding to seven
different non-profit organizations aiding community members negatively impacted by the C O V ID-19
pandemic, and authorizing the Mayor and City Manager to execute service contract amendments with
the organizations.
B AS IS O F RE C O M M E ND AT I O N:
A.H IS TOR IC AL C ON T E X T
The City was allocated $3.972 million in Coronovirus Local Fiscal Recovery Funds under A RPA
in 2021 to assist the City in the recovery from the C OV I D-19 pandemic. I n 2022, the City utilized
$1.296 million in A RPA funds for a variety of immediate needs, including an award of $100,000 to
V E A P to provide emergency rent assistance and $20,000 to Cornerstone Advocacy Services for
domestic violence-related services.
On September 13, 2022, the City Council adopted a plan for spending $2.6 million of
remaining ARPA funds on a variety of activities, including $300,000 in funds to social
services agencies for direct service to community members.
The C OV I D-19 pandemic has had a negative economic impact on members of our community,
especially those with lower incomes and those who are B I P OC.
An RF P was issued on December 15, 2022, with a deadline of February 2, 2023. Seven
proposals were submitted requesting a total of $183,135.
B.P OL IC IE S (resolutions, ordinances, regulations, statutes, etc):
T he final AR PA rules provide flexibility to the City in determining how to spend the funds,
and the Council determined that it was important to provide some direct support to the
community and to those community members disproportionately impacted by the
pandemic.
T he proposed grants are for services consistent with the City's strategic plan initiatives,
advancing Community Development and Equity and Inclusion.
C.C R IT IC AL T IMIN G IS S U E S:
A RPA funds must be obligated by December 31, 2024 and spent by December 31, 2026.
Contracts for these awards will require an expenditure by March 31, 2024.
The remaining $140,000 in social service funds will be awarded through a second RF P process in
March of 2024.
D.F IN AN C IAL IMPAC T:
Staff is recommending that $160,000 of the $300,000 in social services funding be awarded to
seven organizations.
Grant recipients may spend up to 10 percent of the grant on administrative expenses.
E.L E GAL C ON S ID E R AT ION:
The proposed uses are consistent with guidelines for federal A RPA funds.
The City Attorney will prepare contracts for the grant awards.
ALTE R N AT IV E R E C O MME N D ATIO N(S):
Decide not to allocate A RPA funds to these organizations at this time.
P R IN C IPAL PAR TIE S E X P E C TE D AT ME E TIN G:
Representatives from the organizations may be in attendance.
AT TAC H ME N T S:
D escription Type
Resolution Resolution L etter
Request for P roposals B ackup Material
RESOLUTION NO. ______
RESOLUTION APPROVING AN ALLOCATION OF AMERICAN RESCUE PLAN ACT
FUNDING TO NON-PROFIT ORGANIZATIONS
WHEREAS, Congress adopted the American Rescue Plan Act in March 2021
(“ARPA”), which included $65 billion in recovery funds for cities across the country; and
WHEREAS, on June 28, 2022, the City of Richfield received its final allocation of
ARPA funds in the amount of $1,986,423.23, bringing the total amount of ARPA funds
received by the City to $3,972,846.46; and
WHEREAS, on March 22, 2022, the City Council awarded $120,000 in ARPA funds
to VEAP and Cornerstone Advocacy Services for immediate pandemic relief social service
needs; and
WHEREAS, on September 13, 2022, the City Council approved various project
proposals for ARPA funds and designated and additional $300,000 to social services; and
WHEREAS, on December 15, 2022, the City issued a Request for Proposals (RFP)
seeking proposals from non-profit organizations to provide social services and activities to
community members negatively impacted by the COVID-19 pandemic; and
WHEREAS, the City received proposals from seven organizations, including
Cornerstone Advocacy Services, Conflict Resolution Center, MIRA, People with Capes,
Tapestry, TRAIL, and VEAP (“Organizations”); and
WHEREAS, all seven Organizations are proposing to provide services and
activities consistent with the priorities of the City’s RFP and to serve households
disproportionately impacted by the COVID-19 pandemic; and
WHEREAS, VEAP received an ARPA award of $100,000 in 2022 but did not spend
$41,854.56 of the award in 2022 and has asked that those unspent funds be added to its
2023 award; and
WHEREAS, a review committee (“Committee”) comprised of city staff and residents
reviewed the proposals and made funding recommendations in the amount of $160,000,
plus the $41,854.56 of unspent 2022 funds for a total of $201,854.56 to the Organizations
as follows:
Cornerstone Advocacy Services $35,000
Conflict Resolution Center $30,000
MIRA $15,300
People with Capes $12,000
Tapestry $20,000
2
TRAIL $7,700
VEAP $81,854.56
TOTAL $ 201,854.56
; and
WHEREAS, there has been presented before the City Council a request to provide
grants to the seven non-profit Organizations to provide services and activities to Richfield
residents negatively impacted by the COVID-19 pandemic and to authorize the Mayor and
City Manager to prepare contracts with the seven Organizations for the amount of funding
recommended by the Committee; and
NOW, THEREFORE, BE IT RESOLVED, as follows:
1. The City Council agrees to allocate $201,854.56 in ARPA funds to the
Organizations.
2. The Mayor and the City Manager are hereby authorized to execute contracts
with the Organizations, providing the funds as recommended by the Committee and
identified in this resolution.
3. This resolution shall be in full force and effect as of the date hereof.
Adopted by the City Council of the City of Richfield, Minnesota this 14th day of
March, 2023.
Mary B. Supple, Mayor
ATTEST:
Chris Swanson, Acting City Clerk
Richfield ARPA Social Services Program
American Rescue Plan Act
Social Services Program
Purpose
The American Rescue Plan Act (ARPA) Social Services Program seeks to aid in the recovery of community
members negatively impacted by the COVID-19 pandemic. These negative impacts include, but are not limited
to, reduced income, lost employment, housing instability, food insecurity, social isolation, poor mental health,
learning loss, and accumulated debt.
The City of Richfield has allocated $300,000 in federal ARPA funds to the ARPA Social Services Program to fund
services and activities that help economically disadvantaged Richfield community members and mitigate the
negative impacts on these communities. The Program is seeking to provide funding to non-profit organizations
to facilitate programs, projects, and/or activities that will help accomplish this purpose.
Process
Grant funds will be distributed to non-profit organizations on a competitive basis through two rounds of
funding. In the first round, up to $150,000 will be available through a Request for Proposals (RFP) issued on
December 15, 2022. Applications will be due at 4:00 pm on Thursday, February 2, 2023. Final awards will be
awarded at the City Council meeting on March 14, 2023. A second round of funding is anticipated in 2024.
Priorities
The priorities of the program include:
Promoting housing security and stability
Promoting healthy childhood environments
Promoting healthy and safe living environments
Promoting economic stability
Improving healthy food access
Building strong communities
Reducing racial disparities
Eligible Activities
Examples of eligible activities could include, but are not limited to, rent assistance, food assistance,
programs/events to reduce social isolation, mental health services, programs to support children, programs to
support parents and families, programs that facilitate economic stability.
Programs and activities should primarily serve households earning 50% or less of the Area Median Income,
adjusted by household size.
Organizations may utilize up to 10% of the funds for grant administration activities.
Ineligible activities include capital expenditures, mortgage assistance, and ongoing operating costs not related to
aiding in the recovery of community members impacted by the pandemic.
Richfield ARPA Social Services Program
Program Details
• Minimum grant: $5,000.
• Eligible applicants: non-profit organizations.
• Ineligible applicants: for-profit organizations; schools that received their own ARPA allocation.
• Applicants will be asked to describe the negative impacts experienced by the community to be served and
how the program/activity will address those impacts. Numerical evidence will be appreciated but not
required.
• Priority will be given to programs helping low income households who earn no more than 50% of the
Hennepin County Area Median Income (AMI). Consideration may also be given to programs serving
households earning up to 80% of the AMI if negative impacts can be demonstrated. Individual income
documentation is not required if an organization can demonstrate its primary clientele fall under the income
requirements.
• Grant recipients may request reimbursement on a quarterly basis (July 15, October 15, January 15, April 15).
• The following information must be collected and submitted with reimbursement requests: narrative
description of Contracted Services performed; expense report detailing the Contracted Service performed,
date, and amount being requested; number of participants served during the previous quarter, and
demographic data on participants receiving direct services, including race, household size, housing income,
age, and primary language spoken in the household.
Evaluation Criteria
Funding requests will be reviewed by a committee consisting of community members and city staff who will
consider the following factors in evaluating grant applications:
1. Community to be served and demonstrated need for assistance.
2. Number of households to be served.
3. Provider experience and capacity.
4. Project readiness.
5. Cost of service.
6. Degree to which community priorities are met.
7. Degree to which negative impacts are addressed.
8. Ability of program to be successful if less grant funding is awarded than requested.
TIMELINE
Request for Proposals Issued: December 15, 2022
Applications Due: 4:00 pm, February 2, 2023
Council Decision: March 14, 2023
Spending Period: April 1, 2023 – March 31, 2024
Questions:
Julie Urban, Assistant Community Development Director, 612-861-9777 or jurban@richfieldmn.gov
Lynnette Chambers, Multi-Family Housing Coordinator, 612-861-9773 or lchambers@richfieldmn.gov