11-22-2022-1 City Council AgendaREGULAR CITY COUNCIL MEETING
RICHFIELD MUNICIPAL CENTER, COUNCIL CHAMBERS
NOVEMBER 22, 2022
7:00 PM
INTRODUCTORY PROCEEDINGS
Call to order
Pledge of Allegiance
Open forum
Call into the open forum by dialing 1-415-655-0001 Use webinar access code: 2463 575 8478 and password:
1234.
Please refer to the Council Agenda & Minutes web page for additional ways to submit comments.
Approve the Minutes of the: (1) Joint City Council and HRA Work Session of October 17, 2022; (2) Regular City
Council Meeting of November 9, 2022; and (3) City Council Work Session of November 9, 2022.
PRESENTATIONS
1.Advisory Board of Health Commission annual presentation given by Katrina DeVore
2.Human Rights Commission annual presentation given by Chair Walter Burk
3.Sustainability Commission annual presentation given by Chair Amanda Kueper
4.Proclamation Declaring November 26 as Small Business Saturday in Richfield
AGENDA APPROVAL
5.Approval of the Agenda
6.Consent Calendar contains several separate items, which are acted upon by the City Council in one
motion. Once the Consent Calendar has been approved, the individual items and recommended
actions have also been approved. No further Council action on these items is necessary. However, any
Council Member may request that an item be removed from the Consent Calendar and placed on the
regular agenda for Council discussion and action. All items listed on the Consent Calendar are
recommended for approval.
A.Consider approval for a Temporary On-Sale Intoxicating Liquor license for the Blessed Trinity Catholic
School, located at St. Richard's Catholic Church, 7540 Penn Avenue South, for their Grand Gala
taking place December 3, 2022.
Staff Report No. 166
B.Consider the approval of setting a public hearing to be held on December 13, 2022, to consider the
renewal of the Pawnbroker and Secondhand Goods Dealer license for 2023 for Metro Pawn and Gun, Inc.
Staff Report No. 167
C.Consider approval of a third amendment to the agreement with the City of Bloomington for the provision of
public health services for the City of Richfield for 2023.
Staff Report No. 168
D.Consider the adoption of a resolution accepting a Watershed-Based Implementation Funding Grant in the
amount of $20,000 from the Board of Water and Soil Resources for the Sheridan Pond Improvements
Project and authorize the Mayor and City Manager to execute the Grant Agreement.
Staff Report No. 169
E.Consider approval of a resolution establishing a Public Safety Special Revenue Fund to track receipt and
spending of the opioid settlement funds.
Staff Report No. 170
7.Consideration of items, if any, removed from Consent Calendar
CITY MANAGER’S REPORT
8.City Manager's Report
CLAIMS AND PAYROLLS
9.Claims and Payroll
COUNCIL DISCUSSION
10.Hats Off to Hometown Hits
11.Adjournment
Auxiliary aids for individuals with disabilities are available upon request. Requests must be made at
least 96 hours in advance to the City Clerk at 612-861-9739.
CITY COUNCIL MEETING MINUTES
Richfield, Minnesota
Joint City Council and HRA Work
Session
October 17, 2022
CALL TO ORDER
Chair Supple called the work session to order at 6:00 p.m. in the Bartholomew Room.
Council Members
Present:
Mary Supple; Sean Hayford Oleary; and Ben Whalen
Council Members
Absent:
Maria Regan Gonzalez, Mayor; Simon Trautmann
HRA Members
Present:
Mary Supple, Chair; Lee Ohnesorge; and Gordon Hanson
HRA Members
Absent:
Maria Regan Gonzalez; Erin Vrieze Daniels
Staff Present: Julie Urban, Acting Executive HRA Director/Assistant Community
Development Director; Katie Rodriguez, City Manager; and Kari Sinning,
City Clerk
Chair Supple introduced the topic for discussion and turned it over to Acting Executive Director
Urban.
ITEM #1
DISCUSS OPPORTUNITIES TO SPEND POOLED TAX INCREMENT WITHIN THE
COMMUNITY
Acting Director Urban gave a presentation (available in the agenda) that overviewed the TIF
Management Plan, three pooling options, and the recommended next steps. She explained that
subsidies would not be available through any of these funds, but the department would look for other
sources to help with down payment and rent assistance.
Council Member Hayford Oleary asked for clarification of the breakdown of the amount of total
TIF funding. Acting Director Urban stated that 10 percent of the total TIF from all the districts would go
into the affordable housing trust fund and that the additional breakdowns are based upon what the City
has unencumbered until the end of this year and maxes out what is available. Council Member Hayford
Oleary asked how blighted a district could be. Acting Director Urban explained the test that they do to
classify a building as blighted for homes and commercial buildings are determined by an outside
consultant.
Council Member Whalen asked for clarification about the restrictions on rental and down
payment assistance. Acting Director Urban shared that it creates subsidized units instead of emergency
Joint City Council and HRA
Work Session Minutes -2- October 17, 2022
assistance. Council Member Whalen asked if we could address some of the other upfront funding costs
that would make higher rent costs. Acting Director Urban stated that could be one option or it could be
used for rental assistance directly, but it could not be a subsidy like we are used to. Council Member
Whalen shared general agreement with the proposed way to prioritize the funds and commented on the
need for deeper affordability.
Commissioner Hanson agreed with Council Member Whalen and wondered about the timeline
to adopt the plan. Acting Director Urban stated that it would be brought the HRA during the November
meeting and schedule a public hearing for December.
Council Member Whalen clarified the process that Council would be involved. Acting Director
Urban stated that the HRA would be approving individual expenditures that are a part of the plan.
Council Member Hayford Oleary commented on the possibility of projects that the spending plan
could be used on to foster future investment in the downtown area.
Chair Supple agreed with the plan and a good use of funds to ask Ehlers to come up with a plan
and commented on maintaining the affordability of commercial spaces. Acting Director Urban
mentioned the new Economic Development Manager that will be hired to help explore those concerns.
Chair Supple expressed the need to maintain balance between residential and commercial
opportunities. She agreed with the goals of the affordable housing trust fund plan and mentioned the
consideration to help make spaces more climate resilient.
Council Member Whalen asked if the spending plan would have the flexibility to do the energy
efficient upgrades. Acting Director Urban stated that it would have to be substantial rehabilitation or a
new construction. Council Member Whalen asked about the utilization of apartment rehab loans. Acting
Director Urban stated that we would probably have to reach out to the apartment places that we identify
that could use the rehab loans. Council Member Whalen asked if we could be more proactive to meet
the goals that we set. Acting Director Urban mentioned that the Community Development Department
staff is hopeful to be more proactive.
Commissioner Hanson asked if the Penn Ave corridor could be involved in the spending plan.
Acting Director Urban stated that it could if we would find a partner and it would be an increase of tax
base. Chair Supple asked if that would apply to the east side of 66th Street. Acting Director Urban said
that it could apply.
Acting Director Urban summarized the discussion of general agreement with the proposed plans
and overviewed the timeline as stated above. Chair Supple extended thanks to the department and for
the consultants.
ADJOURNMENT
The work session was adjourned by unanimous consent at 6:42 p.m.
Date Approved: November 22, 2022
Maria Regan Gonzalez
Mayor
Kari Sinning Katie Rodriguez
City Clerk City Manager
CITY COUNCIL MEETING MINUTES
Richfield, Minnesota
Special City Council Work Session
November 9, 2022
CALL TO ORDER
The work session was called to order by Mayor Regan Gonzalez at 5:48 p.m. in the
Bartholomew Room.
Council Members
Present:
Maria Regan Gonzalez, Mayor; Mary Supple; Ben Whalen; Simon
Trautmann; and Sean Hayford Oleary
Council Members
Absent:
None
Staff Present: Katie Rodriguez, City Manager; Kumud Verma, Finance Manager; Kristen
Asher, Public Works Director; Joe Powers, City Engineer; Amy Markle,
Recreation Services Director; Jay Henthorne, Public Safety Director; Melissa
Poehlman, Community Development Director; Mike Dobesh, Fire Chief;
Jaimie Hafner, Human Resources Manager; Sack Thongvanh, Assistant City
Manager; and Chris Swanson, Management Analyst
Mayor Regan Gonzalez introduced the topic for discussion for the work session and turned it
over to City Manager Rodriguez.
ITEM #1
CONSIDER THE CITY'S PROPOSED LEGISLATIVE PRIORITIES FOR 2023
City Manager Rodriguez introduced Management Analyst Swanson who gave a presentation
that described the past legislative priorities and outlined the new legislative process and introduced the
top three 2023 legislative priorities.
Director Markle presented on supporting a bonding bill to help fund the Wood Lake Nature
Center (WLNC) construction. The state funding would cover some of the cost to renovate the site,
including covering the cost for predesign, design, construct, furnish, and equip a new nature center
building.
Director Markle then presented on the request for council to support legislation which would
provide the City of Richfield the authorization to propose a local sales tax (LST) to support regionally
significant park projects. She remarked the LST will be discussed further at a work session on
December 8, 2022, to determine what projects will be included in the final legislative platform.
City Council Work Session Minutes -2- November 9, 2022
Fire Chief Dobesh presented on the support local control of Emergency Medical Services (EMS).
He discussed how the current laws do not provide meaningful oversight of the ambulance service
providers.
Council Member Whalen asked Fire Chief Dobesh why this EMS issue has risen to the top three
this year. Fire Chief Dobesh outlined how there are no response time requirements or control of
ambulance billing rates within the Hennepin County EMS Primary Service Areas. He discussed how,
due to the change in Hennepin County EMS protocols, they have seen instances where residents are
waiting up to 2 hours to receive service. He asked council to support local control to determine who is
best able to provide EMS services in our community.
Council Member Supple was supportive of including the virtual/hybrid meeting option in the
City’s platform. She believes this will make the city more accessible to all and increase participation.
Council Member Hayford Oleary expressed support for the top priorities identified in the
presentation. He wanted to comment on a few other legislative items included in the City’s platform.
Specially, he wanted to discuss THC regulations. He recognized that the THC item included in the
platform was under the assumption that the political landscape would remain like the divide last year.
He felt with the “trifecta” win by democrats we should reevaluate our language as there is a string
possibility for full legalization with the change. Police Chief Henthorne said the city will continue to look
for direction from the League of Minnesota Cities and that the legislative priorities specifically relate to
employment related cannabinoid questions. He also stated the city will continue to be involved in this
discussion.
Council Member Whalen discussed how part of the problem with the THC regulation was that
cities were not consulted with when the law was drafted and passed last year.
Council Member Hayford Oleary asked the words “in consultation with” be added to the THC
regulation to ensure cities have a seat at the table for any future THC legislation. Staff was supportive
of the change.
Council Member Whalen commented on how streamlined this process was this year. He was
appreciative how this process incorporated the mission, vision and values and the strategic priorities of
the city. He mentioned he looked forward to future discussion on freeway projects.
Council Member Supple mentioned the 494 Visioning Committee was still looking for comments
on their legislative platform and that she wanted to hear from the rest of council before providing
comments back to the committee.
Council Member Trautmann said he also appreciated the process and thanked staff for all the
work they do.
Mayor Regan Gonzalez echoed comments of appreciation. She said she loved the final
legislative approval process. She specially pointed to the connection to the both the mission, vision and
values and the strategic priorities of the city in the process.
Council Member Supple asked if the city would still be able to quickly respond if other legislative
issues arose. City Manager Rodriguez confirmed.
Council Member Supple asked about the presumption clause in the administrative section of the
proposed legislative positions. Police Chief Henthorne, Fire Chief Dobesh, and Human Resources
Manager Haefner provided more information on the presumption clause and the city’s commitment to
their employees getting the help and support they need to return to duty. Specifically, Police Chief
Henthorne pointed to strong legislation passed in Wisconsin as a good example.
City Council Work Session Minutes -3- November 9, 2022
Council Member Hayford Oleary asked if there were any major projects coming up around work
on 494. He was worried that we would not have a stance prepared if something were to happen soon.
Director Asher and City Engineer Powers answered questions on the status of the 494 projects and
outlined how the city would have time to review and respond if a project were to come up soon.
City Manager Rodriguez provided a summary of what she heard from council and the next steps
of the legislative platform adoption process.
ADJOURNMENT
Mayor Regan Gonzalez adjourned the work session at 6:21 p.m.
Date Approved: November 22, 2022
Maria Regan Gonzalez
Mayor
Chris Swanson Katie Rodriguez
Management Analyst City Manager
CALL TO ORDER
Mayor Regan Gonzalez called the meeting to order at 7:09 p.m. in the Council Chambers.
Council Members
Present:
Maria Regan Gonzalez, Mayor; Simon Trautmann; Mary Supple; Ben
Whalen; and Sean Hayford Oleary
Council Members
Absent:
None
Staff Present:
Katie Rodriguez, City Manager; Kristen Asher, Public Works Director; Joe
Powers, City Engineer; Amy Markle, Recreation Services Director; Jay
Henthorne, Public Safety Director; Mike Dobesh, Fire Chief; Sack
Thongvanh, Assistant City Manager; Kelly Wynn, Administrative Assistant;
and Chris Swanson, Management Analyst
Others Present: Mary Stratton, Civil Service President; Husniyah Bradley, Transportation
Commission Chair; and Tessa Johanson Community Services Chair
PLEDGE OF ALLEGIANCE
Mayor Regan Gonzalez led the Pledge of Allegiance.
OPEN FORUM
Mayor Regan Gonzalez reviewed the options to participate:
• Participate live by calling 1-415-655-0001 during the open forum portion
• Call prior to meeting 612-861-9711
• Email prior to meeting kwynn@richfieldmn.gov
Samuel Erickson, 7327 Elliot Ave S, submitted a comment via email which referenced concern
around a firefighter leaving the department due to a living restriction.
APPROVAL OF MINUTES
M/Trautmann, S/Whalen to approve the Minutes of the: (1) City Council Work Session of
October 25, 2022; and (2) Regular City Council Meeting of October 25, 2022.
Motion carried: 5-0
CITY COUNCIL MEETING MINUTES
Richfield, Minnesota
Regular Council Meeting
November 9, 2022
City Council Meeting Minutes -2- November 9, 2022
ITEM #1
CIVIL SERVICE COMMISSION ANNUAL PRESENTATION GIVEN BY
PRESIDENT MARY STRATTON
Mayor Regan Gonzalez invited Civil Service President Stratton to give the yearly presentation
of the Richfield Civil Service Commission. President Stratton provided an overview of the efforts of the
Commission throughout the year and thanked commissioners and the Richfield Fire department for
their dedication.
Council Members Trautmann and Whalen thanked the Commission for all their work over the
last year.
Mayor Regan Gonzalez thanked the entire Commission and personally singled out President
Stratton for her tireless work on the commission. She reminisced how both her and President Stratton
started their public service with Richfield at the same time.
ITEM #2
TRANSPORTATION COMMISSION ANNUAL PRESENTATION GIVEN BY
HUSNIYAH DENT BRADLEY
Mayor Regan Gonzalez invited Transportation Commission Chair Bradley to give the yearly
presentation of the Richfield Transportation Commission. Chair Bradley provided an overview of the
efforts of the Commission throughout the year and thanked commissioners, she especially thanked
the essential work of Transportation Engineer Manibog, staff liaison.
Council Member Supple thanked the all the Commission members and how much they
contribute to the community.
Council Member Hayford Oleary thanked the chair and the commission for the work they do on
transportation issues. He spotlighted a tour the commission took earlier this year and talked about
what a fun experience it was.
Council Member Trautmann thanked the Commission for their work in the community. He
talked about how this community gets some of the most attention for the projects they work on and
how visitors to the community often comment on how well maintained our transportation infrastructure
is.
Council Member Whalen thanked the Commission and spotlighted how a lot of their recent
work has looked at the larger transportation issues with an equity lens. He is very supportive of this
change.
Mayor Regan Gonzalez thanked Chair Bradley for her leadership and the entire Commission
for the work they do. She mentioned how the Chair and commission serves as the connection
between the city and the community.
ITEM #3
COMMUNITY SERVICES COMMISSION ANNUAL PRESENTATION GIVEN BY
TESSA JOHANSON
Mayor Regan Gonzalez invited Community Service Commission Chair Johanson to give an
overview of the Community Service Commission’s efforts throughout the year. Chair Johanson
provided an overview of the efforts of the Commission throughout the year, including approving the
City Council Meeting Minutes -3- November 9, 2022
park CIB/CIP plan and the removal of the wood walkway structure at Veteran’s Park. Chair Johanson
thanked everyone who had been involved in the work over the past year.
Council Member Whalen echoed that as the liaison to the groups, he would agree that the
commission was busy. He appreciated that the commission not only makes decisions that impact
council policy, but their work also betters the community. He thanked Chair Johanson for her
leadership.
Mayor Regan Gonzalez also thanked Chair Johanson for her leadership noted how she was
the chair her first year being on the commission. Impressed with the Chair’s ability to step up to the
opportunity.
Council Member Trautmann thanked Chair Johanson for taking on this leadership role.
ITEM #4
APPROVAL OF THE AGENDA
M/ Hayford Oleary, S/Supple to approve the agenda.
Motion carried: 5-0
ITEM #5
CONSENT CALENDAR
City Manager Rodriguez presented the consent calendar.
A. Consideration of the approval of a resolution authorizing acceptance of a donation
received by Richfield Recreation Services Department from Diane Elizabeth Gorney for
Wood Lake Nature Center in the amount of $142,575.93, and to authorize the Recreation
Services Director to apply the funds for Wood Lake Nature Center. (Staff Report No. 161)
RESOLUTION NO. 12025
RESOLUTION ACCEPTING A DONATION RECEIVED BY THE RICHFIELD
RECREATION SERVICES DEPARTMENT FROM DIANE ELIZABETH GORNEY, IN
THE AMOUNT OF $142,575.93, DESIGNATED FOR WOOD LAKE NATURE
CENTER, AND AUTHORIZING THE RECREATION SERVICES DIRECTOR TO
EXECUTE THE ASSOCIATED GRANT
B. Consideration of the approval of a three-year contract with Vitals™, for Public Safety and
Fire Personnel. (Staff Report No. 162)
M/Supple, S/ Trautmann to approve the consent calendar.
Council Member Supple thanked the Gorney family for the generous donation to the nature
center.
Mayor Regan Gonzalez wanted to echo that sentiment, what a generous donation from the
family.
Motion carried: 5-0
City Council Meeting Minutes -4-November 9, 2022
ITEM #6 CONSIDERATION OF ITEMS, IF ANY, REMOVED FROM CONSENT
CALENDAR
None.
ITEM #7
CONSIDER THE APPROVAL OF THE SECOND READING OF AN ORDINANCE
AMENDING SECTION 601 OF THE RICHFIELD CITY CODE TO
INCLUDE NEW LANGUAGE CLARIFYING THE DEFINITION OF "NON-RDUS"
AND HOW PROPERTIES APPROVED FOR EXEMPTION FROM THE
CONTRACTED PROGRAM DISPOSE OF SOLID WASTE. (STAFF REPORT NO.
163)
Council Member Whalen presented Staff Report 163.
M/Whalen, S/Supple to approve the attached ordinance amending Section 601 of the Richfield
City Code to include new language clarifying the definition of "non-RDUs" and how properties
approved for exemption from the contracted program dispose of solid waste.; and approve a
resolution authorizing summary publication of said ordinance.
BILL NO. 2022-18
AN ORDINANCE AMENDING SECTION 601 OF THE
RICHFIELD CODE OF ORDINANCES PERTAINING TO
SOLID WASTE DISPOSAL, COLLECTION, AND HAULING
RESOLUTION NO. 12022
RESOLUTION APPROVING SUMMARY PUBLICATION OF AN
ORDINANCE UPDATING REGULATIONS FOR SOLID WASTE
DISPOSAL, COLLECTION, AND HAULING AND MISCELLANEOUS
EDITS FOR CLARITY AMENDING SECTION 601 OF THE CITY
CODE
Motion carried: 5-0
ITEM #8
CONSIDER THE RECOMMENDATION TO MIGRATE FROM JD EDWARDS TO A
NEW FINANCIAL SOFTWARE PACKAGE THAT INCLUDES
ORACLE ENTERPRISE RESOURCE PLANNING (ERP) AND SPRYPOINT
UTILITY BILLING AS PART OF OUR CONTRACT WITH LOCAL
GOVERNMENT INFORMATION SYSTEMS (LOGIS). (STAFF REPORT NO. 164)
Council Member Hayford Oleary presented Staff Report 164 and called on staff to present any
further information on the report.
Assistant City Manager Thongvanh presented the staff report on the LOGIS software package.
Council Member Whalen stated he was amazing to see the software staff has been working
with up to this point. He understands that there will be additional costs with upgrading our systems but
believes the time we will save with the new software will allow to spend more time focusing on
community problems.
Council Member Trautmann agrees it’s time to upgrade our systems and that asked Assistant
City Manager Thongvanh to talk about the evaluation and rollout process if the city were to not go with
City Council Meeting Minutes -5- November 9, 2022
LOGIS and look at software themselves. Assistant City Manager Thongvanh stated this would take
years to evaluate and that this would be a very challenging process for staff. He stated that with
LOGIS, we can have the new system out in the organization by Q3 2023.
Council Member Supple was excited to see how quickly staff is implementing some of these IT
infostructure changes since they were discussed during the strategic planning meetings earlier this
year.
M/ Hayford Oleary, S/Supple to approve the attached resolution approving a ten-year
commitment to LOGIS ERP and utility billing software.
RESOLUTION NO. 12024
RESOLUTION APPROVING A 10-YEAR COMMITMENT FOR THE
LOGIS ERP AND UTILITY BILLING SOFTWARE APPLICATIONS
Motion carried: 5-0
ITEM #9
CITY MANAGER’S REPORT
City Manager Rodriguez congratulated all winners of the recent municipal elections and
wanted to recognize candidate Husniyah Dent Bradley and commented on how competitive and
heartfelt Richfield’s campaigns are.
ITEM #11
CLAIMS AND PAYROLL
M/ Trautmann, S/Whalen that the following claims and payrolls be approved:
U.S. BANK 11/09/2022
A/P Checks: 310347 - 310654 $4,040,361.15
Payroll: 174150 – 174448, 43525 $748,769.06
TOTAL $3,945,758.89
Motion carried: 5-0
ITEM #12
HATS OFF TO HOMETOWN HITS
Council Member Trautmann wanted to take his hat off to all who voted and to city staff,
particularly the city clerk, for the work they do to make democracy happen. Was excited to see that
Ward 1 surged back and had the highest turnout. He commented on how Richfield and Minnesota
lead in voter turnout. He also thanks candidate Husniyah Dent Bradley for her great council race.
Council Member Hayford Oleary also wanted to thank everyone for all their work on the
elections. He thanks all candidates who were involved and talked about his experience going to vote
in person and how excited he was.
Council Member Supple also thank everyone who came out and voted. She thanked the
election staff and candidates. She is excited to move forward with her role as the Mayor of Richfield.
City Council Meeting Minutes -6- November 9, 2022
Council Member Supple also wanted to thank veterans for their service and talked about the Honor all
Veterans events happening this Friday in Richfield.
Council Member Whalen also wanted to echo the prior comments on democracy. Talked about
his experience growing up and peoples view on politics. Feels like people are starting to realize that
politics do impact our every day lives and that people are making their thoughts know. Amazed at the
number of people who have been out there talking to folks about what type of community and country
we can build, and he hopes these conversations continue. Democracy is a year-round group project.
Mayor Regan Gonzalez was excited to see the wave of people who showed up and talked
about her plans once her time as mayor was done. She also invited the community to a meeting to
discuss a recent police disparity analysis done for the Richfield police department. Is on Thursday,
November 17, at the Richfield Middle School.
ITEM #13
ADJOURNMENT
The meeting was adjourned by unanimous consent at 8:01 p.m.
Date Approved: November 22, 2022
Maria Regan Gonzalez
Mayor
Chris Swanson Katie Rodriguez
Management Analyst City Manager
Proclamation of the City of Richfield
WHEREAS, Richfield celebrates our local small businesses and the contributions they make to the
local economy and community; and
WHEREAS, according to the United States Small Business Administration (SBA), small businesses
continue to rebound from the economic recession brought on by the COVID-19 pandemic; and
WHEREAS over the past 25 years small businesses have accounted for two-thirds of the nation’s
employment growth; and
WHEREAS, for many local residents the Thanksgiving holiday kicks off a season of gathering,
dining, shopping, and experiencing arts and culture, and consumers know that supporting small,
independently-owned businesses have positive social, economic, and environmental impacts; and
WHEREAS, the City of Richfield has partnered with Hennepin County in the multijurisdictional
Love Local campaign which encourages residents to support local businesses that create jobs, boost
the economy, and make our communities vibrant and livable; and
WHEREAS, the SBA as well as advocacy groups and other public and private organizations have
endorsed the Saturday after Thanksgiving as Small Business Saturday; and
Now, THEREFORE, I Maria Regan Gonzalez, mayor of Richfield, on behalf of the Richfield
City Council, do hereby proclaim Saturday, November 26, 2022 as Small Business Saturday in
the City of Richfield and urge the residents of our community to support small businesses and
merchants on Small Business Saturday and throughout the year.
PROCLAIMED on this 22nd day of November
2022
Maria Regan Gonzalez, Mayor
AGENDA SECTION:CONSENT CALENDAR
AGENDA ITEM #6.A.
STAFF RE P ORT NO. 166
CIT Y COUNCIL ME E T ING
11/22/2022
RE P O RT P RE PA RE D B Y: Jennifer A nderson, S upport S ervices Manager
D E PA RTME NT D IRE C TO R RE V IE W: Jay Henthorne, D irector of P ublic S afety/C hief of P olice
10/10/2022
O THE R D E PA RTM E NT RE V IE W: N/A
C ITY MA NA G E R RE V IE W: K atie Rodriguez, C ity Manager
11/16/2022
I T E M F O R C O UNC IL C O NS ID E RAT I O N:
Consider approval for a Temporary On-Sale Intoxicating Liquor license for the Blessed Trinity Catholic
School, located at St. Richard's Catholic Church, 7540 Penn Avenue South, for their Grand Gala
taking place December 3, 2022.
E X E C UT IV E S UM M ARY:
On October 5, 2022, the City received application materials for a Temporary On-Sale I ntoxicating Liquor
license for the Blessed Trinity Catholic School, located at St. Richard's Catholic Church, 7540 Penn Avenue
South, for their Grand Gala taking place December 3, 2022. They will serve intoxicating liquor and wine from
6:00 p.m. to 10:00 p.m. on Saturday, December 3, 2022, only. This will be an adults-only event.
They will provide dinner and entertainment. The Blessed Trinity Catholic School has contacted food
sanitarians from the City of Bloomington to ensure proper food handling practices are followed.
The Director of Public Safety has reviewed all required information and documents and has found no basis
for denial.
RE C O M M E ND E D AC T I O N:
By motion: Approve issuance of a Temporary On-Sale Intoxicating Liquor license for the Blessed
Trinity Catholic School, located at St. Richard's Catholic Church, 7540 Penn Avenue South for their
Grand Gala taking place December 3, 2022.
B AS IS O F RE C O M M E ND AT I O N:
A.H IS TOR IC AL C ON T E X T
The applicant has satisfied the following requirements for the issuance of this license:
The required licensing fee has been paid.
Proof of liquor liability insurance has been provided showing the Catholic Mutual Relief
Society of America affording the coverage.
B.P OL IC IE S (resolutions, ordinances, regulations, statutes, etc):
Richfield City Code Section 1202.05 requires all applicants to comply with all of the provisions of this
code, as well as the provisions of Minnesota Statute Chapter 340A.
C.C R IT IC AL T IMIN G IS S U E S:
The event takes place on December 3, 2022; therefore, consideration of the license is required at the
City Council's November 22, 2022 meeting.
D.F IN AN C IAL IMPAC T:
The required licensing fees have been received.
E.L E GAL C ON S ID E R AT ION:
There are no legal considerations.
ALTE R N AT IV E R E C O MME N D ATIO N(S):
The Council could deny the approval of the Temporary On-Sale I ntoxicating Liquor license for the Blessed
Trinity Catholic School. This would mean the applicant would not be able to serve intoxicating liquor, wine or
3.2 percent malt liquor; however, Public Safety has not found any basis for denial.
P R IN C IPAL PAR TIE S E X P E C TE D AT ME E TIN G:
Blessed Trinity Catholic staff has been notified of the date of this meeting.
AGENDA SECTION:CONSENT CALENDAR
AGENDA ITEM #6.B.
STAFF RE P ORT NO. 167
CIT Y COUNCIL ME E T ING
11/22/2022
RE P O RT P RE PA RE D B Y: Jennifer A nderson, S upport S ervices Manager
D E PA RTME NT D IRE C TO R RE V IE W: Jay Henthorne, D irector of P ublic S afety/C hief of P olice
10/13/2022
O THE R D E PA RTM E NT RE V IE W:
C ITY MA NA G E R RE V IE W: K atie Rodriguez, C ity Manager
11/16/2022
I T E M F O R C O UNC IL C O NS ID E RAT I O N:
Consider the approval of setting a public hearing to be held on December 13, 2022, to consider the
renewal of the Pawnbroker and Secondhand Goods Dealer license for 2023 for Metro Pawn and Gun,
Inc.
E X E C UT IV E S UM M ARY:
Richfield City ordinance requires that the City Council conduct a public hearing to consider the
Pawnbroker and Secondhand Goods Dealer license renewals and a date be set for the public hearing. This
request is for the approval of setting the public hearing for December 13, 2022, to consider this license
renewal.
RE C O M M E ND E D AC T I O N:
By motion: Approve the setting of a public hearing to be held on December 13, 2022, for the
consideration of the renewal of the Pawnbroker and Secondhand Goods Dealer license for 2023 for
Metro Pawn and Gun, Inc.
B AS IS O F RE C O M M E ND AT I O N:
A.H IS TOR IC AL C ON T E X T
The Pawnbroker and Secondhand Goods Dealer licenses will expire on December 31, 2022.
Hearings must be scheduled and held before a renewal license may be considered.
The renewal process has been initiated.
Holding the public hearing on December 13, 2022, will provide ample time to complete the
licensing process before J anuary 1, 2023.
B.P OL IC IE S (resolutions, ordinances, regulations, statutes, etc):
Richfield City ordinance provides that the City Council conduct a public hearing to consider the
Pawnbroker and Secondhand Goods Dealer license renewals.
C.C R IT IC AL T IMIN G IS S U E S:
Current Pawnbroker and Secondhand Goods Dealer licenses will expire on December 31, 2022.
D.F IN AN C IAL IMPAC T:
None
E.L E GAL C ON S ID E R AT ION:
None
ALTE R N AT IV E R E C O MME N D ATIO N(S):
Schedule the hearing for another date; however, this will delay the licensing process.
P R IN C IPAL PAR TIE S E X P E C TE D AT ME E TIN G:
There are no parties expected at the meeting.
AGENDA SECTION:CONSENT CALENDAR
AGENDA ITEM #6.C.
STAFF RE P ORT NO. 168
CIT Y COUNCIL ME E T ING
11/22/2022
RE P O RT P RE PA RE D B Y: Jennifer A nderson, S upport S ervices Manager
D E PA RTME NT D IRE C TO R RE V IE W: Jay Henthorne, D irector of P ublic S afety/C hief of P olice
11/15/2022
O THE R D E PA RTM E NT RE V IE W:
C ITY MA NA G E R RE V IE W: K atie Rodriguez, C ity Manager
11/16/2022
I T E M F O R C O UNC IL C O NS ID E RAT I O N:
Consider approval of a third amendment to the agreement with the City of Bloomington for the
provision of public health services for the City of Richfield for 2023.
E X E C UT IV E S UM M ARY:
The City of Richfield has had a public health contract with the City of Bloomington to provide public health
services on Richfield's behalf for 45 years. The amendment to the public health contract requires City Council
approval and reflects a roughly 19 percent increase over the 2022 amendment amount.
Due to the influx of federal and state public health funding to combat the Covid-19 pandemic, there was no
increase in the shared services agreement with the City of Bloomington in 2021 and 2022.
RE C O M M E ND E D AC T I O N:
By motion: Approve the third amendment to the agreement with the City of Bloomington for the
provision of public health services for the City of Richfield for 2023.
B AS IS O F RE C O M M E ND AT I O N:
A.H IS TOR IC AL C ON T E X T
I n 1977, the State of Minnesota enacted the Community Health Services Act which transferred the
responsibility for the administration of public health programs to local jurisdictions. The State also
provided funds for the program and encouraged local jurisdictions to increase the efficiency of their
programs by grouping together whenever it made sense to do so. Richfield entered into a contractual
agreement with Bloomington at that time and the program has been administered under a contract with
them since. The Act was revised in 2003 and is now referred to as the Local Public Health Act.
The contract amount for providing public health services in 2023 reflects a roughly 19% increase over
the 2022 contract amount. The contract amount for 2023 is $313,000; with the 2022 contract amount
having been $262,000.
I n 2004, changes were made to the Public Health Act at the State level to make reporting,
accountability, and record keeping more efficient. Those changes also "regrouped" a large number of
funding sources into one, which gives more personalization of the funds for the best specific user of the
dollars within the community to be used in conjunction with subsidy guidelines. I t is now referred to as
the Local Public Health grant.
B.P OL IC IE S (resolutions, ordinances, regulations, statutes, etc):
C.C R IT IC AL T IMIN G IS S U E S:
D.F IN AN C IAL IMPAC T:
Historically, the cost of the annual contract between Richfield and Bloomington for public health services
has been covered by the Local Public Health (LP H) grant and mandatory 75% local match for the
Richfield Community Health Board.
2017 is the first year that the cost of the agreement significantly exceeded the L P H grant plus the
mandated local match. As grant funding has not increased to match cost of living, insurance, and other
costs, it became necessary for Bloomington, Edina and Richfield to address this shortage.
There has never been a specific cost formula for how services were contracted. I n the past 5 years,
contract increases have ranged from 2-5%, however, the increases to the contracts with Bloomington
have not kept up with the increase in costs to Bloomington's Public Health Division.
These increased costs for Bloomington are due to several reasons:
Flat or reduced grant funding for long-term grants.
I ncreased staffing costs related to increased salaries, new part-time, staff benefits and health
insurance costs.
Loss of grants that have supported administrative time and costs.
I nternal charge increases (phones, copier, space and occupancy, mail room, building repairs,
computers, and professional liability insurance.
City Managers, along with public health staff of Bloomington, Edina and Richfield met in May 2019 to
come to an agreement on how shared services would be allocated to each city. Beginning in 2020, the
yearly cost for services was based on 2019 contracted fees adjusted for 2018 service levels. For 2023,
2022 contracted fees adjusted for 2020 service levels would be applied. The cities all agreed to keep this
framework in place for 3 years and review and update at that time. Exhibit H in the 2023 Public Health
amendment outlines the agreed upon cost allocation strategy.
E.L E GAL C ON S ID E R AT ION:
The City Attorney has reviewed the amendment and approves of its contents.
ALTE R N AT IV E R E C O MME N D ATIO N(S):
The City Council could deny the amendment to the contract and public health services provided by
Bloomington Public Health Department would no longer be provided for the City of Richfield.
P R IN C IPAL PAR TIE S E X P E C TE D AT ME E TIN G:
AT TAC H ME N T S:
D escription Type
2023 P ublic Health A mendment C over Memo
Agreement ID: 2022-832
THIRD AMENDMENT TO LOCAL PUBLIC HEALTH SERVICES AGREEMENT
BETWEEN THE MINNESOTA CITIES OF BLOOMINGTON AND RICHFIELD
THIS THIRD AMENDMENT is made on ______________________ by and between
the CITY OF BLOOMINGTON, MINNESOTA, a Minnesota municipal corporation, acting
through its Public Health Division, located at 1800 West Old Shakopee Road, Bloomington,
Minnesota 55431 (“Bloomington”), and the CITY OF RICHFIELD, MINNESOTA, a Minnesota
municipal corporation, located at 6700 Portland Avenue, Richfield, Minnesota 55423
(“Richfield”), each a “Party” and collectively the “Parties.”
WHEREAS, Bloomington and Richfield are parties to an Agreement dated January 1, 2020
(Agreement ID 2019-650) as amended by a First Amendment dated December 29, 2020
(Agreement ID 2020-518) and by a Second Amendment dated January 21, 2022, (Agreement ID
2021-766) pursuant to which Bloomington is responsible for providing Public Health Services to
the residents of Richfield (“Agreement”); and
WHEREAS, the term of the Agreement ends December 31, 2022. The Parties desire to
amend the Agreement to extend the term until December 31, 2023.
WHEREAS, the Parties desire to amend the Agreement to include additional services for the
2023 contract year as set forth in Exhibit G, and updated pricing for the 2023 contract year as set
forth in Exhibit H; and
WHEREAS, the Parties desire to amend the Agreement to increase the total amount of work
authorized, including reimbursable expenses, by $313,000 for a total contract not-to-exceed
amount of $1,096,000; and
NOW, THEREFORE, in consideration of the terms and conditions expressed in this Third
Amendment, the City and Contractor agree as follows:
1. Paragraph 1 of the Agreement shall be amended to read: “Services to be Provided:
Bloomington agrees to provide the residents of Richfield with Public Health Services as
set forth in Bloomington’s Scope of Services attached hereto as Exhibits A, C, E and G
and any supplemental letter agreements entered into between Parties (“Services”). The
Services referenced in the attached Exhibits A, C, E and G or any supplemental letter
agreements shall be incorporated into this Agreement by reference. All Services shall be
provided in a manner consistent with the level of care and skill ordinarily exercised by
contractors currently providing similar services.”
2. Paragraph 2 of the Agreement shall be amended to read: “Time for Completion. This
Agreement shall remain in force and effect commencing from Effective Date and
continuing until December 31, 2023, unless terminated by either party or amended pursuant
to the Agreement.”
3. Paragraph 3 of the Agreement shall be amended to read: “Consideration: The
consideration, which Richfield shall pay to Bloomington shall not exceed $1,096,000.00
2
pursuant to the terms of payment set forth in Exhibit H and incorporated into this
Agreement.”
4. All other terms and conditions of the Agreement not modified by this Third Amendment
shall remain in full force and effect.
IN WITNESS WHEREOF, the parties to the Agreement have caused this Third Amendment to be
executed the day and year first above written.
CITY OF BLOOMINGTON,
MINNESOTA
DATED:_______________________ BY:________________________________
Its: Mayor
DATED:_______________________ BY:________________________________
Its: City Manager
Reviewed and approved by the City Attorney.
__________________________________
City Attorney
CITY OF RICHFIELD, MINNESOTA
DATED:_______________________ BY:________________________________
Its: Mayor
DATED:_______________________ BY:________________________________
Its: City Manager
3
EXHIBIT G TO LOCAL PUBLIC HEALTH SERVICES AGREEMENT BETWEEN
THE MINNESOTA CITIES OF BLOOMINGTON AND RICHFIELD
SCOPE OF SERVICES
1. Bloomington agrees to provide residents of Richfield with Public Health Services, which
include activities designed to protect and promote the health of the general population within
a community health service area by emphasizing the prevention of disease, injury, disability,
and preventable death through the promotion of effective coordination and use of community
resources (Public Health Services), and by extending Public Health Services into the
community.
2. Bloomington agrees to provide Public Health Services to the residents of Richfield in a
manner consistent with the level of care and skill ordinarily exercised, and utilizing the same
quality and kind of personnel, equipment and facilities, as Public Health Services are
provided and rendered to residents of Bloomington.
3. Bloomington shall provide the Public Health Services pursuant hereto on a confidential basis,
using capable, trained professionals.
4. Bloomington shall require medical malpractice insurance coverage by its physicians and
other licensed professionals with whom Bloomington has a contract for professional services.
5. All Public Health Services to be rendered hereunder by Bloomington shall be rendered
pursuant to and subject to public health policies, rules, and procedures now or hereafter, from
time to time, adopted by the Bloomington City Council, and in full compliance with all
applicable state and federal laws.
6. It shall be Bloomington’s sole responsibility to determine the qualifications, functions,
training, and performance standards for all personnel rendering Public Health Services under
this Agreement.
7. Bloomington will communicate with Richfield relative to Public Health Services to be
performed hereunder, in the form of reports, conferences, or consultations, as Richfield shall
request. All reports relating to the provision of Public Health Services that are given by
Bloomington to the Bloomington City Council or to the Bloomington City Manager during
the term of this Agreement shall also be given to Richfield.
8. Bloomington also agrees to send to Richfield an annual report describing the Public Health
Services performed pursuant to this Agreement. Said report shall be in such detail and form
as Richfield may reasonably request. Also, at Richfield’s request, made not more than two
(2) times during the term of this Agreement, responsible administrative officers of
Bloomington's Division of Public Health shall attend meetings of the Richfield City Council,
or appropriate board or commission, to answer questions and give further information
relative to the activities performed and Public Health Services rendered under this
Agreement.
4
9. Bloomington will also provide services to Richfield for Title V Maternal Child Health
(MCH) and Temporary Assistance to Needy Families (TANF) to qualifying women, infants,
children and adolescents. Richfield agrees to assign its rights to Minnesota Department of
Health (MDH) funding provided for the MCH and TANF programs for fiscal year 2023 to
Bloomington. Bloomington will complete all required services, reports and documentation
for these programs and will directly invoice MDH for the MCH and TANF services that
Bloomington provides to Richfield residents.
5
EXHIBIT H TO LOCAL PUBLIC HEALTH SERVICES AGREEMENT BETWEEN
THE MINNESOTA CITIES OF BLOOMINGTON AND RICHFIELD
TERMS OF PAYMENT
1. The parties agree to allocate the costs of the Services in accordance with each city’s share
of the total services provided by Bloomington to all three cities (Bloomington, Edina, and
Richfield) as identified below.
2. Richfield shall pay Bloomington the total not-to-exceed amount of $1,096,000 for
Services during the term of this Agreement.
Allocation
method
Description of Service Share of total cost
Bloomington Edina Richfield
Agreed-upon
percentage of
cost
(fixed)
Administration and
Planning & Health
Promotion
infrastructure
65% 17.5% 17.5%
Internal service
charges
80% 10% 10%
Accreditation 33% 33% 33%
SHIP 44% 30% 26%
By population
(as estimated by
the American
Community
Survey)
DP&C
Senior Health
Outbreak response
49% 30% 21%
By number of
clients in each
city
(changes annually
Maternal Health
Clinical Services
Share of total cost will change each year based on # of clients
per city, according to the following formula:
(Clients served in Richfield)
------------------------------------------ = share of total cost
(Clients served in all three cities)
Direct expense All others Cost of service provided
6
3. Bloomington will invoice Richfield for the Services according to the following terms:
4. Richfield shall make payment to Bloomington within fifteen (15) days of receipt after
Bloomington’s invoice.
Invoice Date Amount
April 15, 2023 $78,250
July 15, 2023 $78,250
October 15, 2023 $78,250
January 15, 2024 $78,250
AGENDA SECTION:CONSENT CALENDAR
AGENDA ITEM #6.D.
STAFF RE P ORT NO. 169
CIT Y COUNCIL ME E T ING
11/22/2022
RE P O RT P RE PA RE D B Y: C had D onnelly, A ssistant Utility S uperintendent
D E PA RTME NT D IRE C TO R RE V IE W: K ristin A sher, P ublic Works D irector
11/15/2022
O THE R D E PA RTM E NT RE V IE W: N/A
C ITY MA NA G E R RE V IE W: K atie Rodriguez, C ity Manager
11/16/2022
I T E M F O R C O UNC IL C O NS ID E RAT I O N:
Consider the adoption of a resolution accepting a Watershed-Based Implementation Funding Grant in
the amount of $20,000 from the Board of W ater and Soil Resources for the Sheridan Pond
Improvements Project and authorize the Mayor and City Manager to execute the Grant Agreement.
E X E C UT IV E S UM M ARY:
Project Background
The Sheridan Pond I mprovements P rojec t will inc lude the restoration of the functional nature of the
pond and enhancements to the adjacent terrestrial area.
The first part of the project (P hase 1) will inc lude dredging and re-shaping of the basin and storm
sewer installation and a future part of the project expected in Spring 2023 (Phase 2) will include
vegetative improvements including seed, plugs, and trees.
Sediment cores were taken where sediment will be removed in the basin and it is estimated that
approximately 3700 tons of MP C A regulated material will be removed and disposed of in a landfill
facility permitted by the MP C A to accept these materials.
Existing invasive plant spec ies will be aggressively managed. This effort includes the removal of 91
trees greater than 8" in diameter (primarily ash) to open tree c anopy for ground c over establishment,
and planting of a diversity of pollinator plant species, including tree and shrub species next season.
Watershed-Based Implementation Funding Grant
Watershed-Based Implementation Funding is an alternative to the traditional project-by-project
competitive process often used to fund water quality improvement projects.
T his funding allows collaborating local governments (Richfield-Bloomington Watershed
Management Organization in this case) to pursue timely solutions based on a watershed's
highest priority needs.
T he Board of Water and Soil Resources (B WSR) is using Watershed-Based Implementation
Funding to accelerate water management outcomes and improve consistency and efficiency
across the state.
T he City of Richfield submitted a $20,000 Watershed-Based Implementation Funding Grant
application in late September 2022 and was notified mid-October 2022 that our application
was successful.
RE C O M M E ND E D AC T I O N:
By Motion: Adopt the resolution accepting the W atershed-Based Implementation Funding Grant in the
amount of $20,000 from the Board of W ater and Soil Resources for the Sheridan Pond Improvements
Project and authorize the Mayor and City Manager to execute the Grant Agreement.
B AS IS O F RE C O M M E ND AT I O N:
A.H IS TOR IC AL C ON T E X T
See executive summary.
B.P OL IC IE S (resolutions, ordinances, regulations, statutes, etc):
Acceptance of the grant will further the City's Sustainable I nfrastructure Strategic
Priorities/Outcomes.
Performing stormwater pond maintenance fulfills requirements set forth in the City's Municipal
Separate Storm Sewer System (MS4) permit and Stormwater Pollution Prevention Plan
(S W P P P).
Projects of this type align with the Surface Water Management Plan which calls for improving the
functional nature of the storm pond and enhancing the habitat and aesthetic value
Minnesota Statutes, section 465.03 requires every acceptance of a grant or devise of real
personal property on terms prescribed by the donor be made by resolution by a two-thirds
majority of the City Council.
C.C R IT IC AL T IMIN G IS S U E S:
I n order for the funding to be eligible the grant application must be approved by the Board of
W ater and Soil Resources and the grant funds and agreement approved by the City prior to
commencement of construction.
Construction is scheduled to begin on December 1, 2022.
D.F IN AN C IAL IMPAC T:
The Phase 1 construction cost of $232,000.00 is accounted for in the 2022 Stormwater Utility
budget.
The budget for Phase 2 has been allotted in the 2023 Proposed budget.
E.L E GAL C ON S ID E R AT ION:
The City Attorney has reviewed the grant agreement and will be available to answer questions.
ALTE R N AT IV E R E C O MME N D ATIO N(S):
None
P R IN C IPAL PAR TIE S E X P E C TE D AT ME E TIN G:
None
AT TAC H ME N T S:
D escription Type
Resolution Resolution L etter
D raft Grant A greement C ontract/A greement
L ocation D iagram P resentation
Interpretive S ign E xhibit
RESOLUTION NO.
RESOLUTION AUTHORIZING THE CITY OF RICHFIELD TO ENTER INTO A GRANT
AGREEMENT AND ACCEPT A WATERSHED-BASED IMPLEMENTATION FUNDING
GRANT FROM THE BOARD OF WATER AND SOIL RESOURCES FOR THE SHERIDAN
POND IMPROVEMENTS PROJECT IN THE AMOUNT OF $20,000.
WHEREAS, the Richfield Public Works Department has applied for and been
awarded a Watershed-Based Implementation Funding Grant in the amount of $20,000;
and
WHEREAS, the City intends to use these funds for part of the costs related to the
Sheridan Pond Improvements Project; and
WHEREAS, Minnesota Statutes, section 465.03, requires every acceptance of a
grant or devise of real or personal property on terms prescribed by the donor be made by
resolution adopted by a two-thirds majority of the City Council.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Richfield, Minnesota, as follows:
1. That the City Council of the City of Richfield hereby authorizes the Mayor
and City Manager to enter into a Grant Agreement and accept the
Watershed-Based Implementation Funding Grant from the Board of Water
and Soil Resources in the amount of $20,000.
2. Appropriate City personnel are authorized to administer the funds in
accordance with the grant agreement and terms prescribed by the Board
of Water and Soil Resources.
Adopted by the City Council of the City of Richfield, Minnesota this 22nd day of
November, 2022.
Maria Regan Gonzalez, Mayor
ATTEST:
Kari Sinning, City Clerk
Page 1 of 5
FY 2023 STATE OF MINNESOTA
BOARD OF WATER and SOIL RESOURCES
WATERSHED-BASED IMPLEMENTATION FUNDING
GRANT AGREEMENT
Vendor: 0000197711
PO#: 3000015492
This Grant Agreement is between the State of Minnesota, acting through its Board of Water and Soil Resources (Board)
and Richfield, City of, 6700 Portland Ave Richfield Minnesota 554232560 (Grantee).
This grant is for the following Grant Programs :
C23-5485 Sheridan Pond Maintenance Project $20,000
Total Grant Awarded: $20,000
Recitals
1. The Laws of Minnesota 2019, 1st Special Session, Chapter 2, Article 2, Section 7(a), and the Laws of Minnesota, 2021, 1st
Special Session, Chapter 1, Article 2, Sec. 6(a) appropriated Clean Water Funds (CWF) to the Board for the FY 2022-2023
Watershed-based Implementation Funding Program.
2. The Board adopted the FY 2022-2023 Clean Water Fund Watershed-based Implementation Funding Program Policy and
authorized the allocation of funds for the FY 2022-2023 Watershed-based Implementation Funding Program. through
Board Order #21-51.
3. The Grantee has submitted a Board-approved work plan for this Program which is incorporated into this Grant Agreement
by reference.
4. The Grantee represents that it is duly qualified and agrees to perform all services described in this Grant Agreement to the
satisfaction of the Board.
5. As a condition of the grant, Grantee agrees to minimize administration costs.
Authorized Representative
The State’s Authorized Representative is James Adkinson, Grants Coordinator, BWSR, 520 Lafayette Road North, Saint Paul, MN
55155, 651-539-2588, or his successor, and has the responsibility to monitor the Grantee’s performance and the authority to accept
the services and performance provided under this Grant Agreement.
The Grantee’s Authorized Representative is: Assistant Utility Superintendent
6221 Portland Ave S
Richfield, MN
612-861-9798
If the Grantee’s Authorized Representative changes at any time during this Grant Agreement, the Grantee must immediately notify
the Board.
Grant Agreement
1. Terms of the Grant Agreement.
1.1. Effective date: The date the Board obtains all required signatures under Minn. Stat. § 16B.98, Subd. 5. The Board will
notify the Grantee when this Grant Agreement has been executed. The Grantee must not begin work under this Grant
Agreement until it is executed.
1.2. Expiration date: December 31, 2025, or until all obligations have been satisfactorily fulfilled, whichever comes first.
1.3. Survival of Terms: The following clauses survive the expiration date or cancellation of this Grant Agreement: 7. Liability;
8. State Audits; 9. Government Data Practices; 11. Publicity and Endorsement; 12. Governing Law, Jurisdiction, and Venue;
14. Data Disclosure; and 19. Intellectual Property Rights.
Page 2 of 5
2. Grantee’s Duties.
The Grantee will comply with required grants management policies and procedures set forth through Minn. Stat. § 16B.97,
Subd. 4(a)(1). The Grantee is responsible for the specific duties for the Program as follows:
2.1. Implementation: The Grantee will implement their work plan, which is incorporated into this Grant Agreement by
reference and abide by the FY2022-23 Watershed-based Implementation Funding policy.
2.2. Reporting: All data and information provided in a Grantee’s report shall be considered public.
2.2.1. The Grantee will submit an annual progress report to the Board b y February 1 of each year on the status of Program
implementation by the Grantee. Information provided must conform to the requirements and formats set by the
Board. All individual grants over $500,000 will also require a reporting expenditure by June 30 o f each year.
2.2.2. The Grantee will prominently display on its website the Clean Water Legacy Logo and a link to the Legislative
Coordinating Commission website.
2.2.3. Final Progress Report: The Grantee will submit a final progress report to the Board by February 1, 2026 or within
30 days of completion of the project, whichever occurs sooner. Information provided must conform to the
requirements and formats set by the Board.
2.3. Match: The Grantee will ensure any local match requirement will be provided as stated in Gra ntee’s approved work plan.
3. Time.
The Grantee must comply with all the time requirements described in this Grant Agreement. In the performance of this Grant
Agreement, time is of the essence.
4. Terms of Payment.
4.1. Grant funds will be distributed in three installments: 1) The first payment of 50% will be distributed after the execution of
the Grant Agreement. 2) The second payment of 40% will be distributed after the first payment of 50% has been expended
and reporting requirements have been met. An eLINK Interim Financial Report that summarizes expenditures of the first
50% must be signed by the Grantee and approved by the Board. Selected grantees may be required at this point to submit
documentation of the expenditures reported on the Interim Financial Report for verification. 3) The third payment of 10%
will be distributed after the grant has been fully expended and reporting requirements are met. The final, 10% payment
must be requested within 30 days of the expiration date of the Grant Agreement. An eLINK Final Financial Report that
summarizes final expenditures for the grant must be signed by the Grantee and approved by the Board.
4.2. All costs must be incurred within the grant period.
4.3. All incurred costs must be paid before the amount of unspent funds is determined. Unspent grant funds must be returned
within 30 days of the expiration date of the Grant Agreement.
4.4. The obligation of the State under this Grant Agreement will not exceed the amount listed above.
4.5. This grant includes an advance payment of 50 % of the grant’s total amount. Advance payments allow the grantee to have
adequate operating capital for start-up costs, ensure their financial commitment to landowners and contractors, and to
better schedule work into the future.
5. Conditions of Payment.
5.1. All services provided by the Grantee under this Grant Agreement must be performed to the Board’s satisfaction, as set
forth in this Grant Agreement and in the Board-approved work plan for this Program. Compliance will be determined at
the sole discretion of the State’s Authorized Representative and in accordance with all applicable federal, State, and local
laws, policies, ordinances, rules, FY 2022-2023 Clean Water Fund Watershed-based Implementation Funding Program
Policy, and regulations. The Grantee will not receive payment for work found by the Board to be unsatisfactory or
performed in violation of federal, State, or local law.
5.2. Minnesota Statutes § 103C.401 establishes the Board’s obligation to assure Program compliance. If the noncompliance is
severe, or if work under the Grant Agreement is found by the Board to be unsatisfactory or performed in violation of
federal, State, or local law, the Board has the authority to require the repayment of grant funds or withhold payment on
grants from other programs.
6. Assignment, Amendments, and Waiver
6.1. Assignment. The Grantee may neither assign nor transfer any rights or obligations under this Grant Agreement without the
prior consent of the Board and a fully executed Assignment Agreement, ex ecuted and approved by the same parties who
executed and approved this Grant Agreement, or their successors in office.
6.2. Amendments. Any amendments to this Grant Agreement must be in writing and will not be effective until it has been
approved and executed by the same parties who approved and executed the original Grant Agreement, or their successors
in office. Amendments must be executed prior to the expiration of the original Grant Agreement or any amendments
thereto.
Page 3 of 5
6.3. Waiver. If the Board fails to enforce any provision of this Grant Agreement, that failure does not waive the provision or its
right to enforce it.
7. Liability.
The Grantee must indemnify, save, and hold the State, its agents, and employees harmless from any claims or causes of action,
including attorney’s fees incurred by the State, arising from the performance of this Grant Agreement by the Grantee or the
Grantee’s agents or employees. This clause will not be construed to bar any legal remedies the Grantee may have for the State ’s
failure to fulfill its obligations under this Grant Agreement.
8. State Audits.
Under Minn. Stat. § 16B.98, Subd. 8, the Grantee’s books, records, documents, and accounting procedures and practices of the
Grantee or other party relevant to this Grant Agreement or transa ction are subject to examination by the Board and/or the
State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this Grant Agreement, receip t
and approval of all final reports, or the required period of time to sat isfy all State and program retention requirements,
whichever is later.
8.1. The books, records, documents, accounting procedures and practices of the Grantee and its designated local units of
government and contractors relevant to this grant, may be examined at any time by the Board or Board’s designee and are
subject to verification. The Grantee or delegated local unit of government will maintain records relating to the receipt and
expenditure of grant funds.
9. Government Data Practices.
The Grantee and the Board must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to
all data provided by the Board under this Grant Agreement, and as it applies to all data created, collected, received, stored ,
used, maintained, or disseminated by the Grantee under this Grant Agreement. The civil remedies of Minn. Stat. § 13.08 apply
to the release of the data referred to in this clause by either the Grantee or the State.
10. Workers’ Compensation.
The Grantee certifies that it is in compliance with Minn. Stat. § 176.181, Subd. 2, pertaining to workers’ compensation insurance
coverage. The Grantee’s employees and agents will not be considered State employees. Any claims that may arise under the
Minnesota Workers’ Compensation Act on behalf of these employees and any claims made by any third party as a consequence
of any act or omission on the part of these employees are in no way the State’s obligation or responsibility.
11. Publicity and Endorsement.
11.1. Publicity. Any publicity regarding the subject matter of this Grant Agreement must identify the Board as the sponsoring
agency. For purposes of this provision, publicity includes notices, informational pamphlets, press releases, research,
reports, signs, and similar public notices prepared by or for the Grantee individually or jointly with others, or any
subcontractors, with respect to the program, publications, or services provided resulting from this Grant Agreement.
11.2. Endorsement. The Grantee must not claim that the State endorses its products or ser vices
12. Governing Law, Jurisdiction, and Venue.
Minnesota law, without regard to its choice-of-law provisions, governs this Grant Agreement. Venue for all legal proceedings
out of this Grant Agreement, or its breach, must be in the appropriate State or federal court with competent jurisdiction in
Ramsey County, Minnesota.
13. Termination.
13.1. The Board may cancel this Grant Agreement at any time, with or without cause, upon 30 days’ written notice to the
Grantee. Upon termination, the Grantee will be entitled to payment, determined on a pro rata basis, for services
satisfactorily performed.
13.2. In the event of a lawsuit, an appropriation from a Clean Water Fund is canceled to the extent that a court determines that
the appropriation unconstitutionally substitutes for a traditional source of funding.
13.3. The Board may immediately terminate this Grant Agreement if the Board finds that there has been a failure to comply with
the provisions of this Grant Agreement, that reasonable progress has not been made or that the purposes for which the
funds were granted have not been or will not be fulfilled. The Board may take action to protect the interests of the State of
Minnesota, including the refusal to disburse additional funds and requiring the return of all or part of the fun ds already
disbursed.
Page 4 of 5
14. Data Disclosure.
Under Minn. Stat. § 270C.65, Subd. 3, and other applicable law, the Grantee consents to disclosure of its social security number,
federal employer tax identification number, and/or Minnesota tax identification number, already provided to the State, to
federal and State tax agencies and State personnel involved in the payment of State obligations. These identification numbers
may be used in the enforcement of federal and State tax laws which could result in action req uiring the Grantee to file State tax
returns and pay delinquent State tax liabilities, if any.
15. Prevailing Wage.
It is the responsibility of the Grantee or contractor to pay prevailing wage for projects that include construction work of $25,000
or more, prevailing wage rules apply per Minn. Stat. §§ 177.41 through 177.44. All laborers and mechanics employed by grant
recipients and subcontractors funded in whole or in part with these State funds shall be paid wages at a rate not less than t hose
prevailing on projects of a character similar in the locality. Bid requests must state the project is subject to prevailing wage.
16. Municipal Contracting Law.
Per Minn. Stat. § 471.345, grantees that are municipalities as defined in Subd. 1 of this statute must follow the Uniform
Municipal Contracting Law. Supporting documentation of the bidding process utilized to contract services must be included in
the Grantee’s financial records, including support documentation justifying a single/sole source bid, if applica ble.
17. Constitutional Compliance.
It is the responsibility of the Grantee to comply with requirements of the Minnesota Constitution regarding the use of Clean
Water Funds to supplement traditional sources of funding.
18. Signage.
It is the responsibility of the Grantee to comply with requirements for project signage as provided in Minnesota Laws 2010,
Chapter 361, Article 3, Section 5(b) for Clean Water Fund projects.
19. Intellectual Property Rights.
The State owns all rights, title, and interest in all of the intellectual property rights, including copyrights, patents, tra de secrets,
trademarks, and service marks in the Works and Documents created and paid for under this grant. Works means all inventions,
improvements, discoveries, (whether or not patentable), databases, computer programs, reports, notes, studies, photographs,
negatives, designs, drawings, specifications, materials, tapes, and disks conceived, reduced to practice, created or originat ed by
the Grantee, its employees, agents, and subcontractors, either individually or jointly with others in the performance of this
grant. Work includes “Documents.” Documents are the originals of any databases, computer programs, reports, notes, studies,
photographs, negatives, designs, drawings, specifications, materials, tapes, disks, or other materials, whether in tangible or
electronic forms, prepared by the Grantee, its employees, agents or subcontractors, in the performance of this grant. The
Documents will be the exclusive property of the State and all such Documents must be immediately returned to the State by the
Grantee upon completion or cancellation of this grant at the State’s request. To the extent possible, those Works eligible fo r
copyright protection under the United State Copyright Act will be deemed to be “works made for hire.” The Grantee assigns all
right, title, and interest it may have in the Works and the Documents to the State. The Grantee must, at the request of the S tate,
execute all papers and perform all other acts necessary to transfer or record the State’s ownership interest in the Works and
Documents.
Page 5 of 5
IN WITNESS WHEREOF, the parties have caused this Grant Agreement to be duly executed intending to be bound thereby .
Approved:
Richfield, City of Board of Water and Soil Resources
By: _______________________________________ By: ____________________________________________
(print)
_______________________________________
(signature)
Title: _______________________________________ Title: ____________________________________________
Date: _______________________________________ Date: ____________________________________________
REVISION DESCRIPTIONDATEAPP.BYNO.CHK.TO/FOR
RELEASED
DATE RELEASED Approved
Designed
Drawn
Checked
Date
Scale
DWG. No.
BARR PROJECT No.
CLIENT PROJECT No.
REV. No.Minneapolis, Minnesota
Ph: 1-800-632-2277
Corporate Headquarters:
DATE LICENSE #
SIGNATURE
I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR
REPORT WAS PREPARED BY ME OR UNDER MY DIRECT
SUPERVISION AND THAT I AM A DULY LICENSED
PROFESSIONAL ENGINEER UNDER THE LAWS OF THE
STATE OF MINNESOTA.
BARR ENGINEERING CO.
Project Office:
PRINTED NAME
AS SHOWN
08/18/2022
DJP
BHD
BARR
JPP
CITY OF RICHFIELD
RICHFIELD, MINNESOTA
SHERIDAN POND DREDGING PROJECT
RICHFIELD, MN
PROJECT LOCATION AND SHEET INDEX
23/27-1888.00
CITY BID NO. 22-01
C0.0 008/18/2022 58685
ISSUED FOR BID
AND CONSTRUCTION
JOSHUA P. PHILLIPS
CADD USER: JOSH PHILLIPS FILE: M:\DESIGN\23271888.00\2327188800_C0.0_COVER SHEET DREDGING.DWG PLOT SCALE: 1:2 PLOT DATE: 8/10/2022 6:00 PMCLIENT
BID
CONSTRUCTION
RECORD
11/19/2112/30/21-----
---08/18/22---
---08/18/22---
-------
-------
A B C 0 1 2 3
Suite 200
4300 MARKETPOINTE DRIVE
Fax: (952) 832-2601
www.barr.com
Ph: 1-800-632-2277
MINNEAPOLIS, MN 55435
------/--/-----
N
GOPHER STATE ONE CALL:
CALL BEFORE YOU DIG.
1-800-252-1166
N
JORDAN VENNES
PROJECT MANAGER
CITY OF RICHFIELD
PHONE: 612-861-9797
EMAIL: JVENNES@RICHFIELDMN.GOV
JOSH PHILLIPS, PE
CIVIL ENGINEER
BARR ENGINEERING CO.
PHONE: 952-832-2723
EMAIL: JPHILLIPS@BARR.COM
COORDINATE SYSTEM:HENNEPIN COUNTY
HORIZONTAL DATUM: NAD83 (2011)
VERTICAL DATUM: NGVD29
HENNEPIN COUNTY
W. 66TH STREET
C0.0 PROJECT LOCATION AND SHEET INDEX
C1.0 TREE PROTECTION AND REMOVALS PLAN (NORTH)
C1.1 TREE PROTECTION AND REMOVALS PLAN (SOUTH)
C2.0 DREDGING, SITE IMPROVEMENTS, AND EROSION CONTROL
C3.0 DETAILS
C3.1 DETAILS
SHERIDAN AVE SSCALE IN FEET
2001000
W. 65TH STREET
RUSSELL AVE STHOMAS AVE SVINCENT AVE SUPTON AVE SUPTON AVE STHOMAS AVE SW. 65TH STREET
PROJECT LOCATION
How Stormwater
Ponds Work
Stor
m
w
a
t
e
r
f
r
o
m
neig
h
b
o
r
h
o
o
d
Settling Sediment & Pollutants
Native Emergent Wetland
W 65th Str
e
et
Oak Savanna
How it Works!Outlet Control Structure
High Water
Low Water
Stormwater from Pond
Overflow
To Richfield Lake
To Richfield Lake
Outlet Control
Structure
Sheridan Pond is a vital regional stormwater
system receiving 89 acres of stormwater runoff
from the surrounding neighborhoods. When it
rains this stormwater runoff picks up sediment and
other pollutants from hard surfaces before draining to
Sheridan Pond by way of neighborhood storm sewer
pipes. In 2023 the pond was dredged to remove built up
sediment and invasive species within the pond. In addition, a
new outlet control structure was added to improve water quality
treatment.
Many ponds located throughout the City of Richfield are
stormwater management ponds, even ones that are
community amenities.
Working Together to Keep Our City & State Healthy
• Avoid using lawn fertilizers, herbicide or pesticides.
These can runoff of your lawn into the storm sewer and then into the pond.
• Keep yard waste, pet waste, grass clippings, and leaf litter off hard surfaces where they can be swept into the storm sewer.
Organic material in ponds promotes algae growth.
• Do not spill toxic automotive fluids on streets or driveways and fix car leaks as soon as possible.
• Install raingardens to capture water and sediment before it enters our storm sewers and ponds. Ask the Richfield-Bloomington Watershed
Management Organization, about raingarden design and potential grant money to install.
Sheridan Pond
Watershed
Sheridan
Park
Why Are Stormwater
Management Ponds Important?
Habitat Within the Park
If you were standing here over 100
years ago, you would have been
standing in an oak savanna plant
community. Oak savannas are
upland prairies with 20-70% oak
tree canopy cover. Historically,
frequent fires and grazing by
bison kept savannas sparsely
covered with oak trees. Over time
the savanna that was once present
was eliminated because of human
disturbances such as farming, urban
development, and fire suppression.
The 2023 stormwater management project also
improved wildlife habitat within the park by reintroducing the savanna plant species
once present. As part of the project, invasive species were removed from the site
and 18 native trees, 185 shrubs, and thousands of native grasses and flowers were
planted. The city utilizes adaptive management practices to control invasive species
and maintain species diversity for the long-term success of the native plantings.
Stormwater management ponds provide a wide variety
of important benefits to people and the environment.
Here at Sheridan Park, the pond provides a few
important services including:
• Remove pollutants before
they enter lakes and rivers
• Provide habitat for birds,
insects, and aquatic animals
• Serve as an amenity within
our parks
• Store water during rain events
to help reduce flood risk
The outlet control structure located
within Sheridan Pond holds water back,
preventing it from flowing downstream
and keeping the pond at a consistent
water elevation. This allows sediment
and other pollution particles to drop out
of the water before it continues on a
journey downstream to Richfield Lake
and eventually the Mississippi River. The
sediment that settles in the pond must
be removed periodically to maintain the
pond’s pollution treatment and storage
capacity. When it rains, the pond increases
in height and water from the pond
overflows directly into the storm sewer.
Sheridan
Pond
Black-eyed Susan
Rudbeckia hirta
Blazing Star
Liatris spicata
Butterfly Milkweed
Asclepias tuberosa
Urban Stormwater Management
AGENDA SECTION:CONSENT CALENDAR
AGENDA ITEM #6.E.
STAFF RE P ORT NO. 170
CIT Y COUNCIL ME E T ING
11/22/2022
RE P O RT P RE PA RE D B Y: K umud Verma, F inance Manager
D E PA RTME NT D IRE C TO R RE V IE W:
O THE R D E PA RTM E NT RE V IE W:
C ITY MA NA G E R RE V IE W: K atie Rodriguez, C ity Manager
11/16/2022
I T E M F O R C O UNC IL C O NS ID E RAT I O N:
Consider approval of a resolution establishing a Public Safety Special Revenue Fund to track receipt
and spending of the opioid settlement funds.
E X E C UT IV E S UM M ARY:
Richfield will receive $562,584.20 from the global opioid settlement funds pool to help deal with issues related
to public health and safety. The payment will be received over a period of 18 years and the funds will be
directed from the Office of the National Settlement. To ensure data transparency, compliance and separate
tracking of the opioid funds, staff recommends establishing a new fund.
The funds may go to support treatment of Opioid Use Disorder (OUD) and any co-occurring Substance Use
Disorder or Mental Health (S UD/MH). This includes supporting mobile intervention, treatment, and recovery
services, provide training on OUD for health care providers, first responders, students, or other supporting
professionals, provide access to housing, create or support culturally appropriate treatment programs, fund
media campaigns to prevent opioid misuse, amongst many other OUD abatement strategies listed in the
settlement.
RE C O M M E ND E D AC T I O N:
Staff recommends that all opioid related funding be separated into a new Fund called Opioid
Settlement Special Revenue Fund (20045).
B AS IS O F RE C O M M E ND AT I O N:
A.H IS TOR IC AL C ON T E X T
B.P OL IC IE S (resolutions, ordinances, regulations, statutes, etc):
The City Code requirement: Section 7.12 – Funds to be kept – under subd. 2
This section of code requires a new fund to be established by Council.
C.C R IT IC AL T IMIN G IS S U E S:
Richfield received $18,173.65 in year 2022 and staff needs to record the transaction on 2022 ledger.
D.F IN AN C IAL IMPAC T:
E.L E GAL C ON S ID E R AT ION:
ALTE R N AT IV E R E C O MME N D ATIO N(S):
P R IN C IPAL PAR TIE S E X P E C TE D AT ME E TIN G:
AT TAC H ME N T S:
D escription Type
Resolution establishing a fund for the abatement of the
Opioids epidemic Resolution L etter
RESOLUTION NO.
RESOLUTION AUTHORIZING ESTABLISHMENT OF NEW SPECIAL REVENUE
FUND TO TRACK OPIOID SETTLEMENT FUNDS.
WHEREAS , the City of Richfield is eligible to receive $562,584.20 from the
opioid litigation settlement funds pool ; and
WHEREAS , these funds are earmarked toward actionable strategies and
programs that make a positive impact on the communities ; and
WHEREAS , for transparency, compliance and accurate tracking of revenue and
expenditures, staff recommends the establishment of a new special revenue fund; and
WHEREAS , Section 7.12 of the City Code requires Council approval by
resolution of the establishment of new funds in the City of Richfield budget; and
WHEREAS , staff recommends the establishment of the fund in 2022.
NOW, THEREFOR E, BE IT RESOLVED the City Council approves the
establishment of a new fund for the City’s Opioid Settlement Funds, for transparent and
accurate tracking of financial activity .
Adopted by the City Council of the City of Richfield, Minnesota this 2 2nd day of
November, 2022.
Maria Regan Gonzalez, Mayor
ATTEST:
Kari Sinning, City Clerk