11-09-2022 City Council AgendaREGULAR CITY COUNCIL MEETING
RICHFIELD MUNICIPAL CENTER, COUNCIL CHAMBERS
NOVEMBER 9, 2022
7:00 PM
INTRODUCTORY PROCEEDINGS
Call to order
Pledge of Allegiance
Open forum
Call into the open forum by dialing 1-415-655-0001 Use webinar access code: 2469 813 5745 and password:
1234.
Please refer to the Council Agenda & Minutes web page for additional ways to submit comments.
Approve the Minutes of the: (1) City Council Work Session of October 25, 2022; and (2) Regular City Council Meeting
of October 25, 2022.
PRESENTATIONS
1.Civil Service Commission annual presentation given by President Mary Stratton
2.Transportation Commission annual presentation given by Husniyah Dent Bradley
3.Community Services Commission annual presentation given by Tessa Johanson
AGENDA APPROVAL
4.Approval of the Agenda
5.Consent Calendar contains several separate items, which are acted upon by the City Council in
one motion. Once the Consent Calendar has been approved, the individual items and
recommended actions have also been approved. No further Council action on these items is
necessary. However, any Council Member may request that an item be removed from the Consent
Calendar and placed on the regular agenda for Council discussion and action. All items listed on
the Consent Calendar are recommended for approval.
A.Consider the approval of a resolution authorizing acceptance of a donation received by Richfield
Recreation Services Department from Diane Elizabeth Gorney for Wood Lake Nature Center in the
amount of $142,575.93, and to authorize the Recreation Services Director to apply the funds for Wood
Lake Nature Center.
Staff Report No. 161
B. Consider the approval of a three year contract with Vitals™, for Public Safety and Fire Personnel.
Staff Report No. 162
6.Consideration of items, if any, removed from Consent Calendar
PROPOSED ORDINANCES
7.Consider the approval of the second reading of an ordinance amending Section 601 of the Richfield City Code to
include new language clarifying the definition of "non-RDUs" and how properties approved for exemption from the
contracted program dispose of solid waste.
Staff Report No. 163
RESOLUTIONS
8.Consider the recommendation to migrate from JD Edwards to a new financial software package that includes
Oracle Enterprise Resource Planning (ERP) and Sprypoint Utility Billing as part of our contract with Local
Government Information Systems (LOGIS).
Staff Report No. 164
CITY MANAGER’S REPORT
9.City Manager's Report
CLAIMS AND PAYROLLS
10.Claims and Payroll
COUNCIL DISCUSSION
11.Hats Off to Hometown Hits
12.Adjournment
Auxiliary aids for individuals with disabilities are available upon request. Requests must be made at
least 96 hours in advance to the City Clerk at 612-861-9739.
CITY COUNCIL MEETING MINUTES
Richfield, Minnesota
City Council Work Session
October 25, 2022
CALL TO ORDER
Mayor Regan Gonzalez called the work session to order at 5:33 p.m. in the Bartholomew
Room.
Council Members
Present:
Maria Regan Gonzalez, Mayor; Mary Supple; Simon Trautmann (5:36 p.m.);
Sean Hayford Oleary; and Ben Whalen (5:36 p.m.)
Council Members
Absent:
None
Staff Present: Katie Rodriguez, City Manager; Sack Thongvanh, Assistant City Manager;
Kumud Verma, Finance Manager; Rachel Lindholm, Sustainability Specialist;
Amy Markle, Recreation Services Director; and Chris Swanson, Management
Analyst
Others Present: Tonya Kusmirek, LOGIS Director of Administration and Finance
Mayor Regan Gonzalez introduced the topic for discussion for the work session and turned it
over to Assistant City Manager Thongvanh.
ITEM #1
FEEDBACK ON STAFF'S RECOMMENDATION TO MIGRATE FROM JD
EDWARDS TO A NEW FINANCIAL SOFTWARE PACKAGE THAT INCLUDES
ORACLE ENTERPRISE RESOURCE PLANNING (ERP) AND SPRYPOINT UTILITY
BILLING AS PART OF OUR CONTRACT WITH LOCAL GOVERNMENT
INFORMATION SYSTEMS (LOGIS)
Assistant City Manager Thongvanh introduced LOGIS Director Tonya Kusmirek who shared
the process that LOGIS used to select the recommended financial software packages.
Council Member Supple asked about the timeline and how long implementation would take.
Assistant City Manager Thongvanh stated that, due to staff capacity, they are hoping for the first
quarter of 2023. Director Kusmirek shared that they check with the City to make sure that the staff is
prepared for the transition.
Assistant City Manager Thongvanh shared that the new software would increase efficiency
and streamline processes in Human Resources and Utility Billing.
Mayor Regan Gonzalez asked about the audit of our IT infrastructure that was spoken about at
previous meetings and for an explanation of LOGIS. Assistant City Manager Thongvanh explained
that LOGIS provides our IT services and backup servers. He also explained that the current software
offerings are aging being that they are over 20 years old. City Manager Rodriguez stated that the
independent IT assessment has not yet been done because we prioritized the implementation of
City Council Work Session Minutes -2- October 25, 2022
Microsoft 365 and explained that it would be a huge undertaking for the City to provide its own IT.
Mayor Regan Gonzalez asked if LOGIS is the only provider we could use. City Manager Rodriguez
stated that LOGIS is a consortium and allows us to have a smaller IT department. Director Kusmirek
explained that LOGIS is made up of a membership, kind of like a co-op, that provides services to
many cities and counties in the metro and that this is the software that the membership has decided to
support. Assistant City Manager Thongvanh explained that the independent IT assessment is to focus
on the vulnerabilities within IT and hardware needs of the city.
Council Member Hayford Oleary raised concerns about a 10-year commitment and the
process of researching different financial software programs. Assistant City Manager Thongvanh
explained that LOGIS used experts in their fields to analyze the different software. Council Member
Hayford Oleary clarified that because LOGIS had a rigorous process that we should trust LOGIS’
recommendations. City Manager Rodriguez explained that it was a collective effort of the
memberships and the users of the software and that we do have confidence in the process that
LOGIS did. Director Kusmirek shared the process LOGIS did to analyze the different software
programs available. Council Member Hayford Oleary asked about the difference in software provided
for the building permits and licensing software. Assistant City Manager Thongvanh explained that a
Community Development staff member did the research on new software that would best integrate
within different departments since the PIMS software currently used is not capable and that himself
and other staff members were involved in the demonstrations of the software proposed by LOGIS.
Council Member Hayford Oleary asked if the utility billing software would change for residents.
Finance Manager Verma stated that the user interface for the utility billing would not change for
residents. She also mentioned that she looks forward to moving towards this tier one solution of
Oracle Financial Solutions.
Council Member Whalen agreed that we still need the big picture IT assessment but we need
to move forward in investing in IT software. He asked that if the programs would be updated
throughout the 10-years. Director Kusmirek said that the software are cloud-based that would be
updated four times a year that are included in the service package.
Council Member Trautmann asked if all members are committed to a 10-year contract and
what would be the worst-case scenario if the software does not work out. Director Kusmirek explained
that all the members have the same 10-year contract that locks in the prices and that a 10-year
contract sounds like a long time but it takes time get comfortable with the software to see if it works
and then to implement a new software if this does not work out.
Mayor Regan Gonzalez asked if staff have the direction they need. Assistant City Manager
Thongvanh stated that they do and will bring a resolution to Council at the next meeting for approval.
ITEM #2
COMMUNITY GARDEN PILOT PROPOSAL
At 6:00 p.m., Mayor Regan Gonzalez introduced the next topic for discussion for the work
session and turned it over to Recreation Services Director Markle. Director Markle and Sustainability
Specialist Lindholm gave a presentation, included in the agenda, that overviewed the need for the
community gardens, the different models proposed, the financial impact, the sign-up process, the
criteria needed for a community garden, the proposed garden site with soil testing, the timeline, and
the community feedback, and what the potential site would look like.
Council Member Whalen provided general support for the community gardens and asked if the
water tanks would be nearer to the accessible plots and if the $45 fee was set in stone. Specialist
Lindholm shared that the final layout of the garden has not been set but the water tanks would be
closer to the accessible plots and the price is not set either but $45 was the cost of the previous
community garden, would cover some costs and evoke a sense of ownership for the plot to keep
people gardening. She also mentioned that the Recreation Department has a reduced-fee passport
program that could help cover the cost of the plots for low-income residents.
City Council Work Session Minutes -3- October 25, 2022
Council Member Hayford Oleary expressed excitement for the project and appreciated staff
creating an alternative that meets our values. He asked if residents abandon their plot, would the plot
be released to have a new owner. Specialist Lindholm shared that in research there would be
language during sign up to state if you do not tend to the garden by a certain date that it would be
released to the waiting list.
Council Member Trautmann expressed excitement and appreciated the efforts of staff to
implement the pilot project.
Council Member Supple expressed her support of the proposal and mentioned that it is
fulfilling a need for residents that live in multifamily units to be able to garden. She asked about the
use of chemical sprays at Vet’s park and if a pollinator friendly area would help create a buffer for the
chemical spray. Director Markle stated that the current maintenance plan does spray around the
memorial so we could create a greater buffer between the garden and the memorial to not have a
chemical spray affect the garden plots and the pollinator friendly area would be on the north side of
the garden. Council Member Supple asked if there are rules regarding fertilizers that the gardeners
can use and if the City does some of the fertiziling or amending of the soil. With the final details yet to
be determined, Specialist Lindholm shared that they heard the desire from residents to not have
chemical sprays or non-organic fertizilers on site and the city would be amending the soil for the
residents with the organic City compost from leaves.
Director Markle commented that residents have raised concerns about wildlife in Veterans
Park and stated that the current area is mostly mowed weeds and that a garden will provide more
biodiversity for insects and birds.
ADJOURNMENT
Mayor Regan Gonzalez adjourned the work session at 6:24 p.m.
Date Approved: November 9, 2022
Maria Regan Gonzalez
Mayor
Kari Sinning Katie Rodriguez
City Clerk City Manager
CALL TO ORDER
Mayor Regan Gonzalez called the meeting to order at 7:00 p.m. in the Council Chambers.
Council Members
Present:
Maria Regan Gonzalez, Mayor; Simon Trautmann; Mary Supple; Ben
Whalen; and Sean Hayford Oleary
Council Members
Absent:
None
Staff Present:
Katie Rodriguez, City Manager; Mary Tietjen, City Attorney; Jay Henthorne,
Public Safety Director/Police Chief; Jennifer Anderson, Support Services
Manager (via phone); Amy Markle, Recreation Services Director; Kristin
Asher, Public Works Director; Rachel Lindholm, Sustainability Specialist; and
Chris Swanson, Management Analyst
Others Present: Karin Wolverton, Arts Commission Co-Chair; Larry Nelson, Arts Commission
Co-Chair; James Rudolph, Planning Commission Chair; Aric Bieganek, Arts
Commission Secretary
PLEDGE OF ALLEGIANCE
Mayor Regan Gonzalez led the Pledge of Allegiance.
OPEN FORUM
Mayor Regan Gonzalez reviewed the options to participate:
Participate live by calling 1-415-655-0001 during the open forum portion
Call prior to meeting 612-861-9711
Email prior to meeting kwynn@richfieldmn.gov
There were no participants.
APPROVAL OF MINUTES
M/Trautmann, S/Whalen to approve the Minutes of the: (1) City Council Work Session of
October 11, 2022; and (2) Regular City Council Meeting of October 11, 2022.
Motion carried: 5-0
CITY COUNCIL MEETING MINUTES
Richfield, Minnesota
Regular Council Meeting
October 25, 2022
City Council Meeting Minutes -2- October 25, 2022
ITEM #1
17TH ANNUAL GREAT PUMPKIN GIVEAWAY COLORING CONTEST WINNERS
Mayor Regan Gonzalez invited the sponsors of the program, Steve Schneeberger from The
Schneeberger Realty Group and Lisa Hintermeister from Luminate Home Loans, to join her at the
podium and then announced the winners of each category and explained the reasons why she chose
their coloring pages. She thanked the sponsors for their leadership in business and creating this
community-building event.
ITEM #2
ARTS COMMISSION YEARLY PRESENTATION GIVEN BY LARRY NELSON
AND KARIN WOLVERTON
Mayor Regan Gonzalez invited Co-Chair Commissioners Karin Wolverton and Larry Nelson to
give the yearly presentation of the Richfield Arts Commission that over viewed the efforts of the
Commission throughout the year. The Commissioners thanked all the members and liaisons of the
Commission; especially thanked the essential work of MaryKaye Champa, staff liaison, who retired
this past year.
Council Member Supple thanked the all the Commission members and how much they
contribute to the community.
Council Member Whalen thanked the Commission and mentioned how involved the Arts
Commission is with the community.
Council Member Hayford Oleary thanked the commission and appreciated the mix of bringing
art to the everyday lives of the community. He shared a curiosity regarding the sculpture at the Chase
Bank site. Commissioner Wolverton stated that there should be an installation on November 9th but it
is unknown if the Richfield Arts Commission would have any involvement with the reveal of the
sculpture. Commissioner Nelson shared that they saw some preliminary ideas but were unaware of
the final decision.
Council Member Trautmann thanked the Commission for making the City better each year.
Mayor Regan Gonzalez thanked the entire Commission and challenged the Arts Commission
to work with the other commissions engage more with the community they serve.
ITEM #3
PLANNING COMMISSION ANNUAL PRESENTATION GIVEN BY CHAIR JAMES
RUDOLPH
Mayor Regan Gonzalez invited Planning Commission Chair Rudolph to give an overview of
the Planning Commission’s efforts throughout the year.
Council Member Whalen appreciated the essential work that the Planning Commission does to
help the Council to help make their decisions and answer questions that they might have.
Council Member Supple also appreciated the thoughtful and respectful deliberations that the
Commission has even if they do not agree.
City Council Meeting Minutes -3- October 25, 2022
Council Member Hayford Oleary also agreed with the comments from Council Members
Whalen and Supple on the discussions they have on staff recommendations before they come to
Council.
Council Member Trautmann added that the Planning Commission requires time and
leadership and appreciated Chair Rudolph for his service.
Mayor Regan Gonzalez also thanked Chair Rudolph for his leadership and his contributions to
the Commission and how the Commission helps the community to connect and advocate for
improvements to our City.
ITEM #4
APPROVAL OF THE AGENDA
M/Supple, S/Whalen to approve the agenda.
Motion carried: 5-0
ITEM #5
CONSENT CALENDAR
City Manager Rodriguez presented the consent calendar.
A. Consider the approval of the reclassification of the Friendship City Commission as a
committee within the Community Services Commission starting January 1, 2023, by
rescinding the resolution no. 8248. (Staff Report No. 154)
City Manager Rodriguez mentioned that this would offer more flexibility and not
diminish the works of the Commission. She also thanked the members of the Commission.
B. Consider the approval of the first reading of an ordinance amending Section 601 of the
Richfield City Code to include new language clarifying the definition of "non-RDUs" and
how properties approved for exemption from the contracted program dispose of solid
waste. (Staff Report No. 155)
C. Consider adoption of a resolution authorizing the purchase of one temporary construction
easement and one permanent right-of-way easement at 7601 18th Avenue for the 77th St
Underpass project. (Staff Report No. 156)
RESOLUTION NO. 12019
RESOLUTION AUTHORIZING THE CITY OF RICHFIELD TO MAKE
PAYMENTS FOR THE PURCHASE OF A TEMPORARY
CONSTRUCTION AND A PERMANENT RIGHT-OF-WAY EASEMENT
AT 7601 18th AVE (PID# 28-028-24-41-0039) AS PART OF THE 77TH
ST UNDERPASS PROJECT
D. Consider the ratification of a contract with Meyer Contracting, Inc., in the amount of
$175,788.34 for the Taft Park Lift Station Improvements Project and authorize the City
Manager to approve contract amendments not to exceed $5,000.00. (Staff Report No. 157)
M/Whalen, S/Hayford Oleary to approve the consent calendar.
City Council Meeting Minutes -4- October 25, 2022
Council Member Supple thanked the members of Friendship City Commission over the years
to provide the continual connection to Heredia, Costa Rica and that this change would streamline the
process.
Motion carried: 5-0
ITEM #6
CONSIDERATION OF ITEMS, IF ANY, REMOVED FROM CONSENT
CALENDAR
None.
ITEM #7
CONDUCT AND CLOSE A PUBLIC HEARING AND BY MOTION: ADOPT A
RESOLUTION FOR SPECIAL ASSESSMENTS FOR REMOVAL OF DISEASED
TREES FROM PRIVATE PROPERTY FOR WORK ORDERED FROM JANUARY
1, 2021, THROUGH DECEMBER 31, 2021 (STAFF REPORT NO. 158)
Council Member Trautmann presented Staff Report 158 and opened the public hearing.
Sean Murphy, 7140 Garfield Ave, stated that the City did not remove a tree from his property
and that he could produce a receipt for the tree removal that he had done. Public Works Director
Asher would follow up with the homeowner to clear up the issue.
Ruane Onesirosan, 2140 65th St W, asked where the wood from diseased trees or non-
diseased trees is disposed. Director Asher stated that the diseased trees are disposed at a facility in
Saint Paul and the non-diseased trees go through a wood chipper which the wood chips are available
to residents.
Council Member Whalen mentioned the assessment timeline.
M/Trautmann, S/Hayford Oleary to close the public hearing.
Motion carried: 5-0
M/Trautmann, S/Hayford Oleary to adopt a resolution for special assessments for removal of
diseased trees from private property for work ordered from January 1, 2021, through December 31,
2021
RESOLUTION NO. 12020
RESOLUTION ADOPTING ASSESSMENT FOR THE REMOVAL OF
DISEASED TREES FROM PRIVATE PROPERTY FOR WORK
ORDERED FROM JANUARY 1, 2021 THROUGH DECEMBER 31,
2021
Motion carried: 5-0
ITEM #8
CONSIDER THE APPROVAL OF THE SECOND READING OF AN INTERIM
ORDINANCE AUTHORIZING A STUDY AND IMPOSING A ONE-YEAR
MORATORIUM ON THE SALE OF CANNABIS PRODUCTS (STAFF REPORT
NO. 159)
City Council Meeting Minutes -5- October 25, 2022
Council Member Supple presented Staff Report 159.
Police Chief Henthorne mentioned the work to research the topic as it continues to evolve and
a surge of illegal products that are sold in the City.
Council Member Whalen asked Chief Henthorne to explain process they would have to do
when a business sells an illegal product. Chief Henthorne shared the process that would submit a
four-page complaint form to the Board of Pharmacy, which the Board of Pharmacy would work with
law enforcement to determine the law enforcement action. Council Member Whalen asked if this
would slow the process of law enforcement action. Chief Henthorne mentioned that the Board of
Pharmacy has limited staff and raised concerns that the issues would not be addressed quickly.
Mayor Regan Gonzalez asked about the role of law enforcement in that situation and wondered if the
law enforcement was to report the illegal products to the State. Chief Henthorne stated that law
enforcement would report and would work collaboratively with them to enforce it under State Statute.
Council Member Hayford Oleary asked, if the moratorium were to pass, what would the
enforcement mechanism look like and how would that differ from the current process. Chief
Henthorne explained that the moratorium would allow the City to create a more robust licensing and
enforcement structure than simply mirroring the alcohol/tobacco ordinances. City Attorney Tietjen
stated Article 7 that would classify a violation of the moratorium as a misdemeanor and other possible
civil options. Council Member Hayford Oleary asked why we could not enforce that now for what is
illegal instead of affecting what is legal with a moratorium of all products. City Attorney Tietjen stated
that is a policy decision if Council would like to include that in the moratorium but it may impede on the
goal of what Chief Henthorne is trying to accomplish with the moratorium. Council Member Hayford
Oleary asked if we have submitted complaints. Chief Henthorne shared that there has not been any
complaints submitted due to the inability to do those types of checks and the moratorium would help.
Council Member Trautmann asked about the prosecution being held at the State level instead
of at the City level. Chief Henthorne said that is how the State statute is written and since we do not
have anything in place locally, it reverts to the statute.
Council Member Supple asked what happens in the interim while the complaint is being
processed. Chief Henthorne stated that law enforcement would work with the Board of Pharmacy to
determine the action to take and the state statute does not give the authority to pull the products.
Council Member Hayford Oleary asked a few questions before the Council meeting via
email and wanted them to be a part of the public record. He read aloud the questions below (in italics)
and Chief Henthorne answered during the meeting.
Would the moratorium ban sales of Delta-8 THC products? Chief Henthorne stated that
it would ban the products unless they contain less than .1% THC.
Instead of a misdemeanor, would there be an option for civil penalties only if the
language were changed? Chief Henthorne stated that staff advises that there be a penalty to
allow the ordinance to be enforced and include a consequence for violating the moratorium. If
the Council did not want to enforce violations as a misdemeanor, the moratorium could be
revised to provide that the city “may charge violators with a misdemeanor.” The City could
choose to use its administrative enforcement powers to enforce the moratorium, however, that
process is not used very frequently in the City anymore. As a matter of practice, the City could
also choose to provide educational materials on the moratorium for a business’s first violation,
and then use either the administrative enforcement powers or charge the violator with a
misdemeanor.
Why is there a need for a moratorium now, when no action was taken in the preceding
four years on Delta-8? Chief Henthorne said the 2018 Farm bill did not gather as much
attention as the amendments that happened this year to clean up the statute’s gray areas.
City Council Meeting Minutes -6- October 25, 2022
If we did not pass a moratorium, how would not having the moratorium in place prevent
staff from doing an effective licensing structure? Chief Henthorne stated that we would have to
act fast and raised concerns that the current alcohol/tobacco licensing structures would not be
robust enough which could leave holes. He also raised concerns of staff capacity, future
legislative changes, and consistency of how we work with our businesses.
Council Member Trautmann clarified that the moratorium would be for the sale of the products
and not for the use. Chief Henthorne said that is correct.
Council Member Whalen stated that given the current difficulty to enforce, he was starting to
lean more to supporting the moratorium to give more clarity. He mentioned the need to be clear upon
what the moratorium does not do and that this is not a judgement of the long-term legalization of
marijuana. He supported education of businesses and the public to ensure safety that the products
are not yet regulated.
Council Member Hayford Oleary raised concerns on banning products that are already legal
instead of a moratorium that specifically addresses high-dose products; Delta-8 products being
banned means that businesses can no longer sell products that they have sold for four years. He
mentioned neighboring cities already have a licensing structure in place or no moratorium, which does
not offer a clear public safety benefit and would take business away from Richfield forcing new and
existing customers to shop elsewhere. He shared concerns that this conveys a message of opposition
of THC legalization. He appreciated the thought staff put into the moratorium however, a full twelve-
month moratorium should not be necessary to implement a licensing structure. He urged the Council
to vote no on this moratorium; voting no does not diminish the concerns Council has but means that
this is not the right way to address the concerns.
Council Member Whalen stated that a moratorium that repeats state statute but gives the City
the authority to enforce it does not solve the problem of what is legal or not. Council Member Hayford
Oleary was not aware of any licensing in other cities that includes lab testing and asked if staff knew
of any. Chief Henthorne stated that there are no testing procedures in place; businesses are
supposed to have the products tested which is very convoluted and confusing.
Council Member Supple asked how long it would take to develop a licensing structure. Chief
Henthorne deferred the question to Support Services Manager Anderson who explained that a draft
ordinance and licensing structure could be available in early 2023 based upon the current staff
capacity.
Council Member Hayford Oleary stated that he would support a moratorium that would
address high-dose products. Council Member Whalen asked City Attorney Tietjen if the moratorium
could specifically address products that are more highly concentrated than what is allowable by state
statute. City Attorney Tietjen stated that it is already illegal for a business to sell products over the
state legal limit set by statute. Council Member Whalen asked if there is a tool to give the City the
local authority to enforce the statute without going through the Board of Pharmacy or if licensing is
ultimately the only option. Council Member Hayford Oleary clarified Council Member Whalen’s
question by stating if a moratorium that would ban all products higher than the allowed concentration
and give us the power to enforce could be done. City Attorney Tietjen stated that a moratorium puts a
pause on products that are now legal under the law so that there is time to implement local regulation.
Council Member Trautmann reframed the question. Council Member Hayford Oleary commented that
we are justifying the moratorium because we do not like the enforcement process the state has
provided. Chief Henthorne mentioned there are many other violations aside from the concentration of
the product that could be difficult to enforce such as the packaging.
Council Member Trautmann expressed that his biggest concern is for access of the products
to young people and supported the moratorium.
City Council Meeting Minutes -7- October 25, 2022
Council Member Whalen asked about the conversations with other cities and the tools they are
using. Chief Henthorne stated that the state statute is ambiguous and the moratoriums are for clarity;
cities that have put licensing quickly into place have solved some issues but not all. Manager
Anderson shared that staff is continually learning from other cities that have put licensing in place as
each community has reacted differently.
Council Member Hayford Oleary shared his belief that the moratorium is not the correct tool to
address the public health concerns, as the products are readily available to Richfielders in the
neighboring cities.
Council Member Supple expressed support of the moratorium, as the best solution is a
licensing structure. She urged staff not to use the entire year to implement a licensing structure
because public health concerns such as youth access and counterfeit products need to be addressed.
Mayor Regan Gonzalez mentioned that when the due diligence is not done at state level it is
handed down to the city level, which causes difficult decisions to be made. She expressed her support
for the moratorium, as it is a short-term impact for long-term gain. She echoed the comments of
Council Member Whalen to communicate and educate residents and businesses through this
process. She also echoed the support of Council Member Supple for a short-term moratorium. She
reiterated that she is not against the legalization of THC and that this is vote is really around how
vague the state statute is.
Council Member Supple asked when the moratorium would go into effect. City Attorney Tietjen
stated that the moratorium would go into effect 30 days after publication, which would be on
December 3.
M/Supple, S/Trautmann to approve the second reading of an interim ordinance authorizing a
study and imposing a one-year moratorium on cannabis products.
Council Member Whalen mentioned that the original ordinance given was not allowable and
the ordinance was changed to the 30-day effective date. City Attorney Tietjen stated that Council was
provided with an amended ordinance and it would be a good practice to state that in the motion.
M/Supple, S/Trautmann to amend the motion to change the effective date to 30 days from
publication.
BILL NO. 2022-17
TRANSITORY ORDINANCE 19.26
AN INTERIM ORDINANCE AUTHORIZING A STUDY AND IMPOSING
A MORATORIUM ON THE SALE OF CANNABIS PRODUCTS
Motion carried: 4-1; Hayford Oleary
M/Supple, S/Whalen to approve a resolution authorizing summary publication of said
ordinance.
RESOLUTION NO. 12021
RESOLUTION APPROVING SUMMARY PUBLICATION OF AN
INTERIM ORDINANCE AMENDING THE RICHFIELD CITY CODE,
AUTHORIZING A STUDY AND IMPOSING A ONE-YEAR
MORATORIUM ON THE SALE OF CANNABIS PRODUCTS
Motion carried: 4-1; Hayford Oleary
City Council Meeting Minutes -8- October 25, 2022
Mayor Regan Gonzalez thanked Council for the discussion and Manager Anderson and Chief
Henthorne for answering their questions.
ITEM #9
CONSIDER THE APPROVAL OF THE SECOND READING OF AN ORDINANCE
AMENDING SECTION 925 OF THE RICHFIELD CITY CODE TO INCLUDE NEW
LANGUAGE ADDRESSING WHAT REFUSE IS AND THE ACCUMULATION OF
IT RELATED TO PUBLIC NUISANCES (STAFF REPORT NO. 160)
Council Member Whalen presented Staff Report 160.
M/Whalen, S/Hayford Oleary to approve the second reading of an ordinance amending
Section 925 of the Richfield City Code and adopt a resolution approving summary publication of said
ordinance.
BILL NO. 2022-16
AN ORDINANCE AMENDING SECTION 925 OF THE RICHFIELD
CITY CODE PERTAINING TO PUBLIC NUISANCES AND REFUSE
RESOLUTION NO. 12022
RESOLUTION APPROVING SUMMARY PUBLICATION OF AN
ORDINANCE UPDATING SECTION 925 – NUISANCES
Motion carried: 5-0
ITEM #10
CITY MANAGER’S REPORT
City Manager Rodriguez had nothing to report.
ITEM #11
CLAIMS AND PAYROLL
M/Hayford Oleary, S/Supple that the following claims and payrolls be approved:
U.S. BANK 10/25/2022
A/P Checks: 310099 – 310346 $4,040,361.15
Payroll: 173865 – 174149 $744,781.14
TOTAL $2,317,232.43
Motion carried: 5-0
ITEM #12
HATS OFF TO HOMETOWN HITS
Council Member Whalen mentioned the work of Attorney General Keith Ellison to address
illegal gun sales, wage theft, and labor trafficking. He urged residents to research the candidates and
make a plan to vote. He asked City Clerk Sinning to mention the hours for early voting at City Hall.
City Council Meeting Minutes -9- October 25, 2022
City Clerk Sinning shared the dates and times for in-person voting at City Hall and gave more
information to answer questions regarding voting.
Council Member Supple gave a shout out to all commissions and mentioned that applications
for the commissions are being accepted through the end of October. She especially mentioned
several youth vacancies to be filled on commissions. She also mentioned two community events
happening on October 29: 1) the Hennepin County Sheriff’s participation in National Prescription Drug
Take Back Day at the Walgreen’s at the HUB and 2) the Annual Fall Boutique at the Community
Center.
Council Member Hayford Oleary added that Congresswoman Ilhan Omar would be at the
Community Center for a town hall forum on Thursday and the Friends of Wood Lake dinner is on
Friday with tickets still available for purchase.
Council Member Trautmann also mentioned the Friends of Wood Lake (FOWL) dinner and
appreciated the mentioning of early voting and urged residents to vote as Minnesota leads in voter
turnout.
Mayor Regan Gonzalez reminded residents to get their covid boosters and flu shots. She gave
a shout out to Police Department Community Liaison Patricia Eibon, PMAC, the Richfield Police
Department and advocates that attended the online Domestic Violence Resource fair to show case
the different resources that are available for victims of domestic violence.
ITEM #13
ADJOURNMENT
The meeting was adjourned by unanimous consent at 8:40 p.m.
Date Approved: November 9, 2022
Maria Regan Gonzalez
Mayor
Kari Sinning Katie Rodriguez
City Clerk City Manager
AGENDA SECTION:CONSENT CALENDAR
AGENDA ITEM #5.A.
STAFF REPORT NO. 161
CITY COUNCIL MEETING
11/9/2022
REPORT PREPARED BY: Amy Markle, Recreation Services Director
DEPARTMENT DIRECTOR REVIEW: Amy Markle, Recreation Services Director
10/19/2022
OTHER DEPARTMENT REVIEW:
CITY MANAGER REVIEW: Katie Rodriguez, City Manager
11/2/2022
ITEM FOR COUNCIL CONSIDERATION:
Consider the approval of a resolution authorizing acceptance of a donation received by Richfield
Recreation Services Department from Diane Elizabeth Gorney for Wood Lake Nature Center in the
amount of $142,575.93, and to authorize the Recreation Services Director to apply the funds for
Wood Lake Nature Center.
EXECUTIVE SUMMARY:
Wood Lake Nature Center received a generous donation from the estate of Diane Elizabeth Gorney in the
amount of $142,575.93. Diane and her husband, Yanis Vape, were longtime walkers and supporters of
Wood Lake. Diane was an educator and was well known to the Naturalists. She loved to see youth
enjoying the site. The money will be set aside for supporting the construction of a new nature center.
RECO MMENDED AC TION:
By motion: Approve the resolution authorizing acceptance of a donation received by Richfield
Recreation Services Department from Diane Elizabeth Gorney for Wood Lake Nature Center in the
amount of $142,575.93, and to authorize the Recreation Services Director to apply the funds for Wood
Lake Nature Center.
BASIS OF RECO MMEND ATION:
A.HISTORICAL CONTEXT
The Recreation Services Department has received this donation from a private party wishing to benefit
Wood Lake Nature Center.
B.POLICIES (resolutions, ordinances, regulations, statutes, etc):
The Administrative Services Department issued a memo on November 9, 2004 requiring that all
grants and restricted donations to departments be received by resolution and by more than two-
thirds majority of the City Council in accordance with Minnesota Statute 465.03.
City Council considers approval for all City contracts and agreements by policy.
C.CRITICAL TIMING ISSUES:
None.
D.F IN AN C IAL IMPAC T:
This donation will have a very positive financial impact to the City and will help fund critical infrastructure
needs at Wood Lake Nature Center.
E.L E GAL C ON S ID E R AT ION:
None.
ALTE R N AT IV E R E C O MME N D ATIO N(S):
There are no alternative recommendations.
P R IN C IPAL PAR TIE S E X P E C TE D AT ME E TIN G:
AT TAC H ME N T S:
D escription Type
Grant A cceptance Resolution Resolution L etter
2022-11-9 Wood Lake Donation Acceptance
RESOLUTION NO.
RESOLUTION ACCEPTING A DONATION RECEIVED BY THE RICHFIELD
RECREATION SERVICES DEPARTMENT FROM DIANE ELIZABETH GORNEY, IN THE
AMOUNT OF $142,575.93, DESIGNATED FOR WOOD LAKE NATURE CENTER, AND
AUTHORIZING THE RECREATION SERVICES DIRECTOR TO EXECUTE THE
ASSOCIATED GRANT.
WHEREAS, Minnesota Statute 465.03 reads in part as follows:
Any city, county, school district or town may accept a grant or devise of real or personal
property and maintain such property for the benefit of its citizens in accordance with the
terms prescribed by the donor. Nothing herein shall authorize such acceptance or use for
religious or sectarian purposes. Every acceptance shall be by resolution of the council
adopted by two-thirds majority of its members, expressing such terms in full, and
WHEREAS, the City of Richfield has received grants and donations as described
below:
DATE DONOR PURPOSE AMOUNT
October 2022 Diane Elizabeth Gorney Wood Lake Nature Center $142,575.93
WHEREAS, Wood Lake Nature Center will make use of the funds to help build a
new nature center for the community.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Richfield, Minnesota, as follows:
That the City Council of the City of Richfield hereby accepts the donation listed
above, received in October 2022, and authorizes the City to administer the funds in
accordance with grant agreements and terms prescribed by donors.
Adopted by the City Council of the City of Richfield, Minnesota this 9th day of
November, 2022.
Maria Regan Gonzalez, Mayor
ATTEST:
Kari Sinning, City Clerk
AGENDA SECTION:CONSENT CALENDAR
AGENDA ITEM #5.B.
STAFF REPORT NO. 162
CITY COUNCIL MEETING
11/9/2022
REPORT PREPARED BY: Jay Henthorne, Director of Public Safety/Chief of Police
DEPARTMENT DIRECTOR REVIEW: Jay Henthorne, Director of Public Safety/Chief of Police
11/2/2022
OTHER DEPARTMENT REVIEW: N/A
CITY MANAGER REVIEW: Katie Rodriguez, City Manager
11/2/2022
ITEM FOR COUNCIL CONSIDERATION:
Consider the approval of a three year contract with Vitals™, for Public Safety and Fire Personnel.
EXECUTIVE SUM MARY:
Vitals™ provides electronic introduction, notification or location services and associated software and
hardware products to public safety agencies or their employees for on-the-ground interactions with
vulnerable individuals, their families and caregivers.
The City of Richfield Police and Fire Personnel intend to utilize and deploy the Services in order to
increase public safety and foster community relations.
RECOM MENDED ACTION:
By motion: Approve a three year contract with Vitals™ for Public Safety and Fire Personnel.
BASIS OF RECOM MENDATION:
A.HISTORICAL CONTEXT
Vitals™ Aware Services, is a Twin Cities-based company building technology for social good. Founded
in partnership with the Autism Society of Minnesota, Vitals™ launched in August of 2017 in St. Paul.
The following Departments in Hennepin County currently have a contact with Vitals™:
Bloomington Police Department
Deephaven Police Department
Hopkins Police Department
Plymouth Police Department
Hennepin County Sheriff's Department
Three Rivers Park Police
Rogers Police Department
University of Minnesota Police Department
Crystal Police Department
Golden Valley Police Department
St Louis Park Police Department
B.P OL IC IE S (resolutions, ordinances, regulations, statutes, etc):
None
C.C R IT IC AL T IMIN G IS S U E S:
None
D.F IN AN C IAL IMPAC T:
The annual cost is $6,060.00 and there is adequate funding in the Public Safety and Fire budget to
cover the costs of the Vitals™ Aware Services.
E.L E GAL C ON S ID E R AT ION:
The City Attorney has reviewed and approved the contract with Vitals™ Aware Services.
ALTE R N AT IV E R E C O MME N D ATIO N(S):
The Council could deny the three year Vitals™ Aware Services contract. This would mean that Public
Safety and Fire Personnel would not have access to Vitals™ Aware Services.
P R IN C IPAL PAR TIE S E X P E C TE D AT ME E TIN G:
None
AT TAC H ME N T S:
D escription Type
C ontract C ontract/A greement
First Responder Services Order Form
Customer: Vitals:
City of Richfield, MN
Vitals Aware Services, Inc.,
a Delaware corporation
Customer Contact Information: Vitals Contact Information:
6700 Portland Avenue S.
Richfield, MN 55423
Attn: Chief Henthorne
Chief Dobesh
5123 W 98th St., #2135
Minneapolis, MN 55437
Attn. Janeé L. Harteau, CEO
jhenthorne@richfieldmn.gov
mdobesh@richfieldmn.gov
janee@thevitalsapp.com
Effective Date:
[11/1/2022]
Term: 30 NET
This Agreement shall be for a term of three (3) years beginning on the Effective Date set forth herein (the “Initial Term”). The term
of this Agreement shall automatically renew on each anniversary of the Effective Date for an additional term of one (1) year (the
“Renewal Date”) unless cancelled in writing at least 90 (ninety) days in advance of the next Renewal Date. Either Customer or
Vitals may cancel the Agreement by giving notice of non-renewal.
Pricing:
Pricing Discount Total Year 1 Total Year 2 Total Year 3
Richfield Police
Department
$5,900.00 $500.00 $5,400.00 $5,400.00 $5,400.00
Richfield Fire Department $660.00 $0 $660.00 $660.00 $660.00
Total: $6,060.00 $6,060.00 $6,060.00
Prices are valid until the third anniversary Payment Schedule:
Effective Date. Future prices may vary. Due at signing of the
Agreement: $6,060.00
Due on the first
anniversary of signing: $6,060.00
Due on the second
anniversary of signing: $6,060.00
This Order Form and the terms and conditions found online at: https://thevitalsapp.com/terms -conditions/
(collectively, the “Agreement”) constitute the final, complete and exclusive expression of the Customer and
Vitals’ agreement on the matters contained herein.
CUSTOMER VITALS AWARE SERVICES, INC.
By: By:
Name: Name: Janeé L. Harteau
Title:
Title: President, Chief Executive Officer
AGENDA SECTION:PROPOSED
ORDINANCES
AGENDA ITEM #7.
STAFF RE P ORT NO. 163
CIT Y COUNCIL ME E T ING
11/9/2022
RE P O RT P RE PA RE D B Y: Rachel L indholm, S ustainability S pecialist
D E PA RTME NT D IRE C TO R RE V IE W: A my Markle, Recreation S ervices D irector
11/2/2022
O THE R D E PA RTM E NT RE V IE W:
C ITY MA NA G E R RE V IE W: K atie Rodriguez, C ity Manager
11/2/2022
I T E M F O R C O UNC IL C O NS ID E RAT I O N:
Consider the approval of the second reading of an ordinance amending Section 601 of the Richfield
City Code to include new language clarifying the definition of "non-R D Us" and how properties
approved for exemption from the contracted program dispose of solid waste.
E X E C UT IV E S UM M ARY:
The new garbage code adopted last year is based on language and definitions adopted in the new residential
contract. After adoption, some clarifying language was determined to be necessary to further specify which
generators are covered by the city's contract as well as which are covered by commercial collection and
which are not.
RE C O M M E ND E D AC T I O N:
By motion: 1) Approve the attache d ordinance adopting the ame ndme nts to Se ction 601 of the
City Code ; and 2) Approv e a resolution authorizing summary publication of said ordinance.
B AS IS O F RE C O M M E ND AT I O N:
A.H IS TOR IC AL C ON T E X T
The previous garbage code was more open-ended as there was no program that required residents to
have service through a private hauler as long as they properly disposed of their solid waste. W ith the
advent of organized collection and redo of city code related to solid waste collection, staff have had to
make sure all aspects of collection and all possible avenues of disposal are addressed properly and
clearly.
B.P OL IC IE S (resolutions, ordinances, regulations, statutes, etc):
Section 601 of the Richfield City Code pertains to Solid W aste Disposal, Collection, and Hauling.
C.C R IT IC AL T IMIN G IS S U E S:
N/A
D.F IN AN C IAL IMPAC T:
N/A
E.L E GAL C ON S ID E R AT ION:
The City Attorney has reviewed the ordinance and approves of its contents.
ALTE R N AT IV E R E C O MME N D ATIO N(S):
None
P R IN C IPAL PAR TIE S E X P E C TE D AT ME E TIN G:
AT TAC H ME N T S:
D escription Type
S ection 601 C ode A mendment Ordinance
S ummary P ublication of Ordinance 601 Resolution L etter
1
BILL NO. _____
AN ORDINANCE AMENDING SECTION 601 OF THE
RICHFIELD CODE OF ORDINANCES PERTAINING TO
SOLID WASTE DISPOSAL, COLLECTION, AND HAULING
THE CITY OF RICHFIELD DOES ORDAIN:
Section 1. Subdivision 5 of sub-section 601.01 of the Richfield Code of
Ordinances is hereby amended by deleting the following struck-through language
below:
Subd. 5. "Collection hours." The time period during which collection of solid
waste is authorized by the City. The Collection Hours shall be 7:00 a.m. to 10:00 p.m.
Monday through Friday or a Saturday immediately following an observed Holiday.
Section 2. Subdivision 21 of sub-section 601.01 of the Richfield Code of
Ordinances is hereby amended by adding the following double-underlined language
below:
Subd. 21. "Non-residential dwelling unit" or "non-RDU". Properties other than
RDUs consisting of multi-family residential buildings, residential dwellings in
homeowners associations, and commercial, industrial, and institutional establishments
that contract directly for their own solid waste collection services, and properties owned
by persons or occupants who have received City approval to opt-out of base level solid
waste collection services. Home occupations operating in a one-, two-, or three-unit
building within the City are not commercial establishments for the purposes of this
definition and must comply with all duties of RDU occupants described in sub-section
601.07. including utilizing the base level solid waste collection services from a solid
waste hauler as contracted by the City.
Section 3. Sub-section 601.11 of the Richfield Code of Ordinances is hereby
amended by adding the following double-underlined language below:
In addition to the duties described in subsection 601.07, it shall be the joint and
several responsibility of every occupant of a non-RDU to perform the following duties:
(1) Arrange for the collection of solid waste by a hauler pursuant to a private
contract that provides for at least weekly collection of the same in an approved disposal
facility that has been approved by the City and the county. The City may permit bi-
weekly trash collection only if the property also has organics collection services.
(2) Follow the City's guidelines and instructions for RDUs related to storing,
disposing of, and setting out all solid waste, including placement of solid waste in
2
suitable and sufficient carts or receptacles with tight fitting covers and with the lid fully
closed.
(3) Place carts or containers at curbside no more than 12 hours before, but no
later than, the onset of the collection hours on collection day and remove the containers
by the end of collection day.
(4) Non-RDUs approved for opt-out from the City’s base level solid waste
collection services are required to dispose of their solid waste as specified on their
individual exemption form as approved by the City (e.g., self-hauling to a transfer
station) and otherwise are required to comply with the duties of RDU occupants
described in sub-section 601.07.
Section 4. This ordinance will be effective in accordance with Section 3.09 of
the City Charter.
Adopted by the City of Richfield this ___ day of _________, 2022.
Maria Regan Gonzalez, Mayor
ATTEST:
Kari Sinning, City Clerk
RESOLUTION NO. _____
RESOLUTION APPROVING SUMMARY PUBLICATION
OF AN ORDINANCE UPDATING REGULATIONS FOR SOLID WASTE DISPOSAL,
COLLECTION, AND HAULING AND MISCELLANEOUS EDITS FOR CLARITY
AMENDING SECTION 601 OF THE CITY CODE
WHEREAS, the City has adopted the above-referenced amendment of the
Richfield City Code; and
WHEREAS, the verbatim text of the amendment is cumbersome, and the
expense of publication of the complete text is not justified;
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of
Richfield that the following summary is hereby approved for official publication:
SUMMARY PUBLICATION
BILL NO. ________
AN ORDINANCE AMENDING SECTION 601 OF THE CITY CODE
This summary of the ordinance is published pursuant to Section 3.12 of the
Richfield City Charter.
This ordinance, which amends City Code Section 601 relating to solid waste
disposal, collection, and hauling, does the following: updates the city code to better
align with the existing residential collection contract and exemption program and
regulations for home occupations.
Copies of the ordinance are available for public inspection in the City Clerk’s
office during normal business hours or upon request by calling the Sustainability
Specialist at 612-861-9188.
Adopted by the City Council of the City of Richfield, Minnesota this 9th day of
November, 2022.
Maria Regan Gonzalez, Mayor
ATTEST:
Kari Sinning, City Clerk
AGENDA SECTION:RESOLUTIONS
AGENDA ITEM #8.
STAFF RE P ORT NO. 164
CIT Y COUNCIL ME E T ING
11/9/2022
RE P O RT P RE PA RE D B Y: S ack Thongvanh, A ssistant C ity Manager
D E PA RTME NT D IRE C TO R RE V IE W:
O THE R D E PA RTM E NT RE V IE W: K umud Verma, F inance Manager
C ITY MA NA G E R RE V IE W: K atie Rodriguez, C ity Manager
11/3/2022
I T E M F O R C O UNC IL C O NS ID E RAT I O N:
Consider the recommendation to migrate from JD Edwards to a new financial software package that
includes Oracle Enterprise Resource Planning (E R P) and Sprypoint Utility Billing as part of our
contract with Local Government Information Systems (LO G IS).
E X E C UT IV E S UM M ARY:
Staff recommends extending our contract with L OGIS to provide Enterprise Resource Planning
(ERP) and Utility Billing software to the City. T he presentation will include a brief history of our
current financial system, the process of evaluating a new system and cost breakdown of the L OGIS
proposal. T he City currently receives several IT services from LOGIS, including financial software.
T he City, as well as 26 other agencies has used JD Edwards, a LOGIS provided software, as their
financial management software. Richfield has used JD Edwards since July 2002. A detailed
breakdown of the implementation and annual operating costs is included in the financial impacts
section of this report.
Background
Software and technology have rapidly changed and advanced since 2002. Most providers have switched to
cloud- based solutions, utilized Artificial I ntelligence (A I ) to automate manual processes, and have added
more advanced features and capabilities. L OGI S recently evaluated financial management software options to
offer to their members. Over the past 18 months, L OGI S worked with its members and partnered with the
Government Finance Officers Association’s Research and Consulting Center to refine the requirements,
create the RFP, guide the selection process, and assist with pricing negotiations. The 8-member E RP
Selection Team (city or agency representatives ) chose Oracle Cloud E RP and Sprypoint Cloud Utility Billing
software as their preferred choice because of function and cost. Staff participated in extensive
demonstrations of the software and are pleased with the significant upgrade in capabilities.
The new software will automate many inefficient processes, greatly improve workflows, track data better and
provide superior reporting options. The new software also has much more comprehensive Human Resources
capabilities. Moving to a new financial management system will require a significant financial and operational
investment from the City. The cost share for the city will include annual costs and implementation costs of both
Oracle Fusion Cloud E RP and Sprypoint Cloud Utility Billing.
A detailed letter from LOGI S has been attached for your consideration. Due to the many operational
efficiencies gained by transitioning to the new software and confidence in the extensive evaluation process
already taken by L OGI S and its members, staff recommend the Council accept the proposal outlined in the
letter provided by L OGI S dated August 17th, 2022 and approve the attached resolution.
RE C O M M E ND E D AC T I O N:
By Motion: Approve the attached resolution approving a 10-year commitment for the L O G IS E R P and
Utility Billing Software Applications.
B AS IS O F RE C O M M E ND AT I O N:
A.H IS TOR IC AL C ON T E X T
B.P OL IC IE S (resolutions, ordinances, regulations, statutes, etc):
Resolution Approving the attached resolution approving a 10-year commitment for the LOGI S E RP and
Utility Billing Software Applications.
C.C R IT IC AL T IMIN G IS S U E S:
Approval of the attached resolution on or before November 15, 2022 to assure the current pricing
schedule as outlined in the August letter from L OGI S.
D.F IN AN C IAL IMPAC T:
For Richfield:
Oracle Fusion Cloud E RP
Annual Cost: Current cost of $141,695 to $184,256, an increase of $42,561.
I mplementation Cost: $252,555
Sprypoint Cloud Utility Billing
Annual Cost: Current cost of $84,830 to $93,171, an increase of $8,341.
I mplementation Cost: $109,081
I mportant Considerations:
1. Oracle costs will remain fixed for 2023-2027, followed by a 2% annual increase from 2028-2032.
2. Sprypoint costs will increase 5% annually from 2024-2032.
3. The proposal requires a 10-year commitment, and we will need to notify LOGI S by November 15,
2022.
E.L E GAL C ON S ID E R AT ION:
N/A
ALTE R N AT IV E R E C O MME N D ATIO N(S):
1. Continue with the current twenty year-old software which will no longer be supported.
2. I ndependently research, implement a RF P process, evaluate and transition to new financial software.
Both of these alternatives would require extensive amount of resources that is currently very limited due to
general operations and the very tight labor market. Going through L OGI S, the City also benefits from the
economy of scale and the flexibility to make sure the integration process is refined and any problems are
corrected before we decide to change over to the new system.
P R IN C IPAL PAR TIE S E X P E C TE D AT ME E TIN G:
Sack Thongvanh, Assistant City Manager Kumud Verma, Finance Manager
AT TAC H ME N T S:
D escription Type
Resolution Resolution L etter
L OG IS L etter E xhibit
RESOLUTION NO.
RESOLUTION APPROVING A 10-YEAR
COMMITMENT FOR THE LOGIS ERP AND
UTILITY BILLING SOFTWARE
APPLICATIONS
WHEREAS, the City of Richfield is a member of the Local Government
Information Systems (LOGIS) association; and
WHEREAS, the City of Richfield desires to remain in the LOGIS-supported ERP
and utility billing software application systems; and
WHEREAS, LOGIS has negotiated new long-term contracts with Oracle
Corporation and Spypoint Solutions, Inc. to serve the ERP and utility billing needs of its
membership; and
WHEREAS, in recognition of the substantial investment and operational
impact of implementing a new software system, the City of Richfield acknowledges
the benefits of ensuring long-term financial and operational certainty; and
WHEREAS, each member participant is asked to adopt a 10-year commitment to
secure its ERP and utility billing software pricing and support through LOGIS outlined
from the August 17, 2022 letter as “Exhibit A”.
NOW, THEREFORE, BE IT RESOLVED, by the City of Richfield that this
resolution affirms our long-term commitment to the LOGIS ERP and utility billing
software applications and associated software support effective January 1, 2023 through
December 31, 2032.
Adopted by the City Council of the City of Richfield, Minnesota this 9th day of
November, 2022.
__________________________
Maria Regan Gonzalez, Mayor
ATTEST:
_______________________
Kari Sinning, City Clerk
Phone: 763-543-2600 Address: 5750 Duluth Street, Golden Valley, MN 55422-4036
WWW.LOGIS.ORG
August 17, 2022
Dear LOGIS Members,
Over the past 18 months LOGIS has been working with its membership to research, evaluate, and
select a new ERP and Utility Billing software solution to meet your needs. This featured a member-
driven process involving 27 agencies who collectively established software functional
requirements and participated in software demonstrations. It also included an 8-member ERP
Selection Team to guide and oversee the entire process.
We also partnered with the Government Finance Officers Association’s Research and Consulting
Center to refine the requirements, create the RFP, guide the selection process, and assist on pricing
negotiations. We received proposals from the following providers:
Advanced Utility Systems
Central Square
Oracle Fusion
Sprypoint
Tyler MUNIS
Workday
After two months of proposal reviews, four weeks of software demonstrations, and several months
of follow-up discussions; the Oracle Cloud ERP and Sprypoint Cloud Utility Billing software
solutions have been elevated by the ERP Selection Team as the preferred choice – a culmination
of over 1,500 collective hours from the membership and LOGIS staff.
We recognize that moving to the new systems will require a significant financial and operational
investment. To help guide you in this decision, we’ve compiled a list of advantages and value -
added outcomes that accompany these changes. This list is presented in Appendix A. Proposed
member costs are included in Appendices B (annual) & C (one-time implementation).
We understand that this is a major decision that requires careful consideration. However, to secure
your pricing, each member organization will need to provide a formal 10-year commitment by
November 15, 2022. Please let us know if you have any questions or concerns regarding the
selection process, proposed costs, or formal commitment. We look forward to serving your ERP
and utility billing needs moving forward.
Sincerely,
Christopher K. Miller Tonya L. Kusmirek
Christopher K. Miller Tonya L. Kusmirek
LOGIS Executive Director LOGIS Director of Finance & Administration
Phone: 763-543-2600 Address: 5750 Duluth Street, Golden Valley, MN 55422-4036
WWW.LOGIS.ORG
Appendix A: Advantages & Value-Added Outcomes
Member Advantages
General
Top-tier software solution with advanced features and capabilities
Cloud-based solutions with on-going enhancements and functionality that will meet
member needs as they evolve
Direct software support from highly-trained LOGIS staff
Guaranteed pricing for the next 10 years
More competitive price entry points for prospective member participants
Oracle
Enhanced user experience for financial & human resources staff and workflow and
employee self-service capabilities for all employees
Improved/added HR functionality over JDE
Potential replacement for third-party HR applications such as NEOGOV, Benefits
Connect, etc.
Fully-integrated HR/payroll/general ledger systems (no more double-entry)
Built-in workflow module including accounts payable
Built-in budgeting and financial reporting modules/dashboards
Separate data and configuration environment for each member
Sprypoint
Fully-integrated with Oracle general ledger
Fully-integrated meter management function
Built-in mobile field service: Sprypoint
Built-in customer portal/payment solution: Sprypoint
Built-in utility billing workflow module
Potential replacement for third-party electronic payment solutions
State-of-the-art interface/web service capability
Embedded business intelligence reporting platform
Separate data and configuration environment for each member
Member Value-Added Outcomes
Volume discount pricing on software solutions
Vendor and LOGIS staff implementation services
Relationship with vendors managed by LOGIS staff
Software evaluation & selection process that featured a collective knowledge-base from
27 member-organizations
Free on-site or remote training for system enhancements and staff on-boarding
Locally-held user group meetings with over two dozen participating local governments
Phone: 763-543-2600 Address: 5750 Duluth Street, Golden Valley, MN 55422-4036
WWW.LOGIS.ORG
Appendix B: Member Annual Costs
Oracle Fusion Cloud ERP
Current NEW ERP Cost (estimated)
Fin/HR/Pay Oracle LOGIS Total $
Member Cost Cost Cost Cost Change
NW Community TV 16,255$ 50,886$ 11,858$ 62,745$ 46,490$
DCC 18,190 50,886 13,270 64,156 45,966
SW TRANSIT 18,555 50,886 13,536 64,423 45,868
MN VALLEY TRANSIT 27,410 50,886 19,996 70,882 43,472
WACONIA 36,860 50,886 26,890 77,776 40,916
RAMSEY 66,855 50,886 48,772 99,658 32,803
NEW HOPE 74,665 50,886 54,470 105,356 30,691
S. ST PAUL 77,655 50,886 56,651 107,537 29,882
AUSTIN 83,350 80,886 60,806 141,692 58,342
CRYSTAL 86,470 80,886 63,082 143,968 57,498
FARMINGTON 88,210 80,886 64,351 145,237 57,027
WHITE BEAR 95,750 80,886 69,852 150,738 54,988
GOLDEN VALLEY 104,680 80,886 76,366 157,253 52,573
SHAKOPEE 129,835 80,886 94,717 175,604 45,769
RICHFIELD 141,695 80,886 103,370 184,256 42,561
EDEN PRAIRIE 138,795 114,636 101,254 215,890 77,095
BROOKLYN CENTER 149,690 114,636 109,202 223,838 74,148
LAKEVILLE 152,785 114,636 111,460 226,096 73,311
APPLE VALLEY 155,120 114,636 113,163 227,800 72,680
COON RAPIDS 167,655 114,636 122,308 236,944 69,289
MINNETONKA 184,490 114,636 134,589 249,226 64,736
ST LOUIS PARK 201,210 114,636 146,787 261,423 60,213
EAGAN 216,965 114,636 158,281 272,917 55,952
MAPLE GROVE 251,770 114,636 183,672 298,308 46,538
2,684,915$ 2,005,020$ 1,958,704$ 3,963,724$ 1,278,809$
Notes:
Current financial, HR, & payroll costs are based on members’ 2023 budget amounts.
Oracle costs includes annual licensing, software enhancements & upgrades, and data
hosting. Oracle costs will remain fixed for 2023-2027, followed by a 2% annual increase
from 2028-2032.
LOGIS costs include all software support and training. Inflationary-type increases are
projected in 2024-2032.
‘$ change’ column represents the difference between the new ERP system cost and your
current cost with JDE + add-ons.
Oracle Fusion ERP system modules are tightly integrated and cannot be priced
separately. Oracle pricing includes all system components including financial, HR,
payroll, workflow tools, and advanced reporting tools.
Phone: 763-543-2600 Address: 5750 Duluth Street, Golden Valley, MN 55422-4036
WWW.LOGIS.ORG
Appendix B: Member Annual Costs
Sprypoint Cloud Utility Billing
Current NEW Utility Billing Cost (estimated)
Utility Billing Sprypoint LOGIS Total $
Member Cost Cost Cost Cost Change
NEW HOPE 69,640$ 27,824$ 36,689$ 64,513$ (5,127)$
S. ST PAUL 69,710 33,372 36,726 70,098 388
FARMINGTON 51,620 33,580 27,195 60,775 9,155
GOLDEN VALLEY 69,760 35,620 36,752 72,372 2,612
CRYSTAL 69,905 36,888 36,828 73,716 3,811
WHITE BEAR 69,725 37,900 36,734 74,634 4,909
BROOKLYN CENTER 92,049 41,160 48,494 89,654 (2,395)
RICHFIELD 84,830 48,480 44,691 93,171 8,341
ST LOUIS PARK 103,505 60,852 54,530 115,382 11,877
APPLE VALLEY 116,240 71,096 61,239 132,335 16,095
MINNETONKA 116,320 74,572 61,281 135,853 19,533
EDEN PRAIRIE 134,395 88,032 70,804 158,836 24,441
EAGAN 132,130 88,312 69,611 157,923 25,793
COON RAPIDS 132,130 90,500 69,611 160,111 27,981
LAKEVILLE 116,320 98,996 61,281 160,277 43,957
MAPLE GROVE 132,130 103,744 69,611 173,355 41,225
WOODBURY 132,130 107,092 69,611 176,703 44,573
1,692,539$ 1,078,020$ 891,687$ 1,969,707$ 277,168$
Notes:
Current utility billing costs are based on members’ 2023 budget amounts.
Sprypoint costs includes annual licensing, software enhancements & upgrades, and data
hosting. Sprypoint costs will increase 5% annually from 2024-2032.
LOGIS costs include all software support and training. Inflationary-type increases are
projected in 2024-2032.
LOGIS costs include all software support and training.
‘$ change’ column represents the difference between the new utility billing system cost
and your current cost with CIS Infinity (Advanced).
Pricing includes all system components including billing & payments, meter
management, and mobile field service.
Phone: 763-543-2600 Address: 5750 Duluth Street, Golden Valley, MN 55422-4036
WWW.LOGIS.ORG
Appendix C: Member Implementation Costs
Oracle Fusion Cloud ERP
Impl.
Member Cost (est.)
NW Community TV 158,885$
DCC 158,885
SW TRANSIT 158,885
MN VALLEY TRANSIT 158,885
WACONIA 158,885
RAMSEY 158,885
NEW HOPE 158,885
S. ST PAUL 158,885
AUSTIN 252,555
CRYSTAL 252,555
FARMINGTON 252,555
WHITE BEAR 252,555
GOLDEN VALLEY 252,555
SHAKOPEE 252,555
RICHFIELD 252,555
EDEN PRAIRIE 357,935
BROOKLYN CENTER 357,935
LAKEVILLE 357,935
APPLE VALLEY 357,935
COON RAPIDS 357,935
MINNETONKA 357,935
ST LOUIS PARK 357,935
EAGAN 357,935
MAPLE GROVE 357,935
6,260,380$
Notes:
Software implementation involves one-time costs that will be pro-rated and paid at
various milestones throughout the process.
Implementation services will be conducted jointly by the software provider and LOGIS.
Phone: 763-543-2600 Address: 5750 Duluth Street, Golden Valley, MN 55422-4036
WWW.LOGIS.ORG
Appendix C: Member Implementation Costs
Sprypoint Cloud Utility Billing
Impl.
Member Cost (est.)
NEW HOPE 109,081$
S. ST PAUL 109,081
FARMINGTON 109,081
GOLDEN VALLEY 109,081
CRYSTAL 109,081
WHITE BEAR 109,081
BROOKLYN CENTER 109,081
RICHFIELD 109,081
ST LOUIS PARK 109,081
APPLE VALLEY 156,184
MINNETONKA 156,184
EDEN PRAIRIE 156,184
EAGAN 156,184
COON RAPIDS 156,184
LAKEVILLE 156,184
MAPLE GROVE 156,184
WOODBURY 156,184
2,231,200$
Notes:
Software implementation involves one-time costs that will be pro-rated and paid at
various milestones throughout the process.
Implementation services will be conducted jointly by the software provider and LOGIS.