01-11-11 RegularJ
CITY COUNCIL MEETING MINUTES
Richfield, Minnesota
Regular Meeting
January 11, 2011
CALL TO ORDER
The meeting was called to order by Mayor Goettel at 7:00 p.m.
ROLL CALL
Members Present: Debbie Goettel, Mayor; Sue Sandahl; Pat Elliott; Fred Wroge and Tom
Fitzhenry.
Staff Present: Steven L. Devich, City Manager; Mike Eastling, Public Works Director;
Chris Regis, Finance Manager; Jim Topitzhofer, Recreation Services
Director; John Stark, Community Development Director; Mary Tietjen, City
Attorney; Pam Dmytrenko, Assistant to the City Manager; and Cheryl
Krumholz, Recording Secretary.
The oath of office was administered to Debbie Goettel, Mayor.
The oath of office was administered to Suzanne M. Sandahl, Council Member At-Large.
OPEN FORUM
None.
PRESENTATION OF COLORS AND PLEDGE OF ALLEGIANCE
Mayor Goettel led the audience in the Pledge of Allegiance.
APPROVAL OF MINUTES
M/Wroge, S/Sandahl to approve the minutes of Regular Citv Council Meeting of December
14. 2010.
Motion carried 5-0.
Council Meeting Minutes -2- January 11, 2011
Item #1 PRESENTATION OF 2010 ZETA AWARD TO KELLY MERTES, CITY OF
RICHFIELD RECREATION SUPERVISOR (COUNCIL MEMO NO. 1)
Recreation Services Director Topitzhofer presented the award to Kelly Mertes.
Item #2 COUNCIL DISCUSSION
• HATS OFF TO HOMETOWN HITS
Council Member Wroge acknowledged the efforts of Gordon Hanson, Friends of Wood Lake
(FOWL) member, and Karen Shragg, Wood Lake Nature Center Manager, related to a recent ad in
the Star Tribune which resulted in an increase in FOWL memberships.
Council Member Elliott stated the group of residents and businesses that meet regarding
Penn Avenue revitalization have changed their monthly meeting time to the third Thursday at 6:15
p.m. rather than in the morning to reduce conflicts with workday schedules.
Council Member Fitzhenry announced the public meeting on January 19, 2011 regarding
Richfield Parkway at Mount Calvary School Gymnasium.
Council Member Fitzhenry acknowledged the use of facebook and twitter by commission
applicants to learn of openings.
Council Member Fitzhenry discussed the Human Rights Commission's kickoff of the Beyond
Yellow Ribbon campaign.
Council Member Sandahl relayed the positive, unsolicited comments she received from a
judge about the Richfield Police department.
Council Member Sandahl announced the January 27, 2011 St. Richard's Church talent
show that will be a fundraiser for Habitat for Humanity.
Mayor Goettel announced the Optimist Club Chili Feed.
Mayor Goettel announced the January 22, 2011 Richfield Remodeling Fair at Richfield
School from 1:00 - 3:00 p.m.
Mayor Goettel discussed the success of the Wellness Program and the upcoming Blue
Cross Blue Shield Community Health Pilot Program, a joint venture of Bloomington, Edina, Richfield
and Blue Cross Blue Shield.
Mayor Goettel discussed her liaison partnership with the Chamber of Commerce to become
familiar with businesses in the community.
Council Member Wroge reported on his recent tour of the new City Hall.
Item #3 COUNCIL APPROVAL OF AGENDA
Council Meeting Minutes -3-
Mayor Goettel amended the agenda to add:
January 11, 2011
• Item 3A regarding the Planning Commission membership size
• Closed Executive Session at the end of the Regular City Council Meeting
M/Wroge, S/Sandahl to approve the agenda as amended.
Motion carried 5-0.
Item #3A CONSIDERATION OF AMENDING THE MEMBERSHIP SIZE OF THE
PLANNING COMMISSION FROM NINE TO SEVEN
Mayor Goettel stated the City Council had received feedback on reducing the membership
of the Planning Commission. She said other advisory commissions are the same number or less
and larger membership provides more discussion.
Council Member Sandahl stated reducing the membership is not a staff recommendation.
She said she would keep it at nine because it provides opportunities to as many Richfield residents
as possible to get involved.
Council Member Fitzhenry stated he believed seven is more efficient and could be a cost
savings with providing documents and conducting more manageable meetings.
Council Member Elliott stated a large group can be unwieldy and not as concise. He
believed seven would be more manageable with better decision making.
Council Member Wroge agreed with Council Member Fitzhenry and Council Member Elliott
and added that he would like to have the Planning Commission be more competitive in the selection
process.
M/Wroge, S/Elliott to reduce the Planning Commission membership through attrition with a
limit of seven members.
Motion carried 3-2. (Goettel, Sandahl opposed.)
Item #4 CONSENT CALENDAR
A. Consideration of approval of designating available Department Director or Assistant to the
City Manager as Acting City Manager in 2011 in event City Manager is absent from City
S.R. No. 1
B. Consideration of approval of resolution regarding City Council Member attendance at City
Council meetings for 2011 S.R. No. 2
RESOLUTION NO. 10465
RESOLUTION REGARDING ATTENDANCE
BY COUNCIL MEMBERS AT COUNCIL MEETINGS
This resolution appears as Resolution No. 10465.
Council Meeting Minutes -4- January 11, 2011
C. Consideration of approval of resolution designating Richfield Sun-Current as official
newspaper for City of Richfield for 2011 S.R. No. 3
RESOLUTION NO. 10466
RESOLUTION DESIGNATING AN OFFICIAL NEWSPAPER FOR 2011
This resolution appears as Resolution No. 10466.
D. Consideration of approval of resolutions designating official depositories, including approval
of collateral, for City of Richfield for 2011 S.R. No. 4
RESOLUTION NO. 10467
RESOLUTION DESIGNATING U.S. BANK
A DEPOSITORY OF FUNDS OF THE CITY OF RICHFIELD
FOR THE YEAR 2011
This resolution appears as Resolution No. 10467.
RESOLUTION NO. 10468
RESOLUTION DESIGNATING CERTAIN SAVING AND LOAN ASSOCIATIONS,
BANKS AND CREDIT UNIONS AS DEPOSITORIES FOR THE DEPOSIT AND
INVESTMENT OF CITY FUNDS IN 2011
This resolution appears as Resolution No. 10468.
RESOLUTION NO. 10469
RESOLUTION DESIGNATING CERTAIN FINANCIAL
INSTITUTIONS AS DEPOSITORIES FOR THE INVESTMENT OF
CITY OF RICHFIELD FUNDS IN 2011
This resolution appears as Resolution No. 10469.
E. Consideration of approval of resolution authorizing use of City credit cards by City
employees otherwise authorized to make purchases on behalf of City S.R. No. 5
RESOLUTION NO. 10470
RESOLUTION AUTHORIZING THE USE OF CREDIT CARDS BY CITY EMPLOYEES
OTHERWISE AUTHORIZED TO MAKE PURCHASES ON BEHALF OF THE CITY OF
RICHFIELD FOR THE YEAR 2011
This resolution appears as Resolution No. 10470.
F. Consideration of approval of resolution approving 2011 Social Service agency funding
recommendations and authorizing City Manager to execute agreements for service with
those agencies funded by the City S.R. No. 6
RESOLUTION NO. 10471
Council Meeting Minutes -5- January 11, 2011
A RESOLUTION APPROVING THE 2011 SOCIAL SERVICE AGENCY FUNDING
RECOMMENDATIONS AND AUTHORIZING THE CITY MANAGER TO EXECUTE
AGREEMENTS FOR SERVICE WITH THOSE AGENCIES FUNDED BY THE CITY
This resolution appears as Resolution No. 10471.
G. Consideration of approval of Richfield Municipal Center change order report for aggregate
net effect of $94,161 in items included within project budget S.R. No. 7
H. Consideration of approval of request for a new taxi license for White Star Taxi & Limos,
LLC, 3233 20t" Avenue South, Minneapolis, MN S.R. No. 8
M/Sandahl, S/Goettel to approve the Consent Calendar.
Motion carried 5-0.
Item #5 CONSIDERATION OF ITEMS, IF ANY, REMOVED FROM CONSENT
CALENDAR
None.
Item #6 CONSIDERATION OF SECOND READING OF AN ORDINANCE AMDENDING
RICHFIELD CITY CODE APPENDIX D ESTABLISHING CHANGE TO FEE
SCHEDULE FOR PUBLIC WORKS, SECTION 3, SUBSECTION 10 (STAFF
REPORT NO. 9)
Council Member Fitzhenry presented Staff Report No. 9.
City Manager Devich reviewed the process for determining fees.
M/Sandahl, S/Goettel that this constitutes the second reading of Bill No. 2011-1 amending
Richfield City Code Appendix D establishing change to fee schedule for Public Works Section 3
subsection 10.
Motion carried 5-0.
Item #7 CONSIDERATION OF A SECOND READING OF AN ORDINANCE REZONING A
PORTION OF THE PROPERTY LOCATED AT 6528 PENN AVENUE FROM THE
GENERAL COMMERCIAL AND MIXED USE -COMMUNITY WITH THE PENN
AVENUE CORRIDOR OVERLAY DISTRICTS TO PLANNED MIXED USE AND A
RESOLUTION AUTHORIZING A FINAL DEVELOPMENT PLAN AND
CONDITIONAL USE PERMIT FORA 12,900 SQUARE FOOT RETAIL BUSINESS
WITH DRIVE-THRU SERVICE AT 6528 PENN AVENUE (STAFF REPORT NO. 10)
Council Member Elliott presented Staff Report No. 10.
Community Development Director Stark reviewed the CVS proposed site, including traffic
flow and pedestrian access.
Jon Lennander, Veldmier Companies, explained the construction and store opening
timeline.
Council Meeting Minutes -6- January 11, 2011
The City Council thanked CVS for working with City staff to reach a compromise on meeting
the Penn Ave Corridor guidelines.
Community Development Director Stark explained the rationale for the use of a planned
unit development (PUD).
Council Member Wroge suggested the PUD requirements be reviewed.
M/Sandahl, S/Goettel that this constitute second reading of Bill No. 2011-2 rezoning a
of the proaertv located at 6528 Penn Avenue from the General Commercial and Mixed U
na
RESOLUTION NO. 10472
RESOLUTION AUTHORIZING A FINAL DEVELOPMENT PLAN AND CONDITIONAL USE
PERMIT FOR CVS PHARMACY
Motion carried 5-0. This resolution appears as Resolution No. 10472.
Item #8 CONSIDERATION OF DESIGNATING COUNCIL LIAISON
APPOINTMENTS TO VARIOUS METROPOLITAN AGENCIES AND CITY
ADVISORY COMMISSIONS FOR 2011 (STAFF REPORT NO. 11)
Mayor Goettel presented Staff Report No. 11.
The City is no longer a member of N.O.I.S.E. therefore N.O.I.S.E. is removed from the list.
Jeff Pearson, Transportation Engineer, is staff liaison to the 494 Corridor Commission.
M/Goettel, S/Wroge to approve the list of Council liaison appointments to various
metropolitan agencies and city advisory commissions for 2011 as amended.
Motion carried 5-0.
Item #9 CONSIDERATION OF DESIGNATING COUNCIL MEMBER(S) TO ATTEND
MARCH 2011 NATIONAL LEAGUE OF CITIES CONGRESSIONAL
CONFERENCE; JULY 2011 N.O.I.S.E. CONFERENCE; AND NOVEMBER
2011 NATIONAL LEAGUE OF CITIES CONGRESS OF CITIES
CONFERENCE (STAFF REPORT NO. 12)
Council Member Sandahl presented Staff Report No. 12.
The City is no longer a member of N.O.I.S.E. so the City Council will not be attending the
N.O.I.S.E. conference.
M/Sandahl, S/Elliott to designate Mayor Debbie Goettel to attend the March 2011 National
League of Cities conference and City Council Member Fred Wroge to attend the November 2011
National League of Cities Conference.
Council Meeting Minutes -7- January 11, 2011
Motion carried 5-0.
Item #10 CONSIDERATION OF DESIGNATING MAYOR PRO TEMPORE FOR 2011
(STAFF REPORT NO. 13)
Mayor Goettel recommended Council Member Elliott be designated Mayor Pro Tempore for
2011.
M/Sandahl, S/Fitzhenry to designate Council Member Pat Elliott as Mayor Pro Tempore for
2011.
Motion carried 5-0.
Item #11 CITY MANAGER'S REPORT
City Manager Devich requested the City Council review and provide comments on the draft
State of the City annual report as soon as possible.
Item #12 CLAIMS AND PAYROLLS
M/Wroge, S/Sandahl that the following claims and payrolls be approved:
U.S. Bank 12/28/2010
A/P Checks: 200056-200397 $ 1,927,774.66
Payroll: 71859-72170 41815-41831 $ 536,278.50
TOTAL $ 2,464,053.16
U.S. Bank 1/11/2011
A/P Checks: 200398-200686 $ 1,338,244.99
Payroll: 72171-72485 41832-41834 $ 503,222.46
TOTAL $ 1, 841,467.45
Motion carried 5-0.
OPEN FORUM
None.
City Manager Devich stated the City Council would be going into a Close Executive Session
in the Executive Conference Room with Tom Scott, Attorney, regarding the Sinclair condemnation
litigation proceeding and confidentiality is required. The City Council will .return to open session to
adjourn the meeting.
By unanimous consent the City Council left the Council Chambers at 8:14 p.m. to conduct a
Closed Executive Session in the Executive Conference Room.
Council Meeting Minutes -8- January 11, 2011
SPECIAL CITY COUNCIL CLOSED EXECUTIVE SESSION REGARDING SINCLAIR
CONDEMNATION
The Closed Executive Session was called to order by Mayor Goettel in the Executive
Conference Room at 8:16 p.m.
Members Present: Debbie Goettel, Mayor; Sue Sandahl; Pat Elliott; Fred Wroge and Tom
Fitzhenry.
Staff Present: Steven L. Devich, City Manager; Mike Eastling, Public Works Director;
Kristin Asher, City Engineer; Tom Scott, Attorney; and Cheryl Krumholz,
Recording Secretary.
The Closed Executive Session was convened pursuant to M.S. 13D.05.
The Closed Executive Session was adjourned at 8:47 p.m.
The Open Meeting was called to order in the Council Chambers at 8:48 p.m.
ADJOURNMENT
The City Council meeting was adjourned by unan~m, ous
Date Approved: January 25, 2011
ie
Cheryl Krumholz ~ ~_~.____- ~ °''r~Fi L. Deg
Recording Secretary City Manager