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2013-10 CSCOctober 15, 2013 REGULAR COMMUNITY SERVICES COMMISSION REGULAR MEETING Tuesday, October 15, 2013 Richfield Community Center (7000 Nicollet Ave) PRESENT CSC: Gerry Charnitz, Arlan Nelson, Bob Shotwell, Andrew Seffrood, Reed Bornholdt, Dan Edgerton, Greg Mangold, Terry Heinze STAFF: Jim Topitzhofer, John Evans, Kristin Asher (PW/Engineering) PLAN COM: Tom Rublein COUNCIL: Edwina Garcia OTHERS: Kelly Grissman (Three Rivers Park District) ABSENT CSC: Tracy Hollenback, LuAnn Werner, Michele Thompson Call to Order/Approval of Minutes Charnitz called the meeting to order at 7:01 pm. Bornholdt moved, seconded by Mangold, to approve the minutes of the regular July meeting. Approved, ayes all. Staff Reports Recreation Services Topitzhofer reported on the following: Ice Arena Improvements: Working with Wold Architects on plans for the Arena improvements. MN Magicians games have been well- attended; 3.2 beer is served at the Arena for the games, with strong beer to be considered in 2014, pending amendments to State law. The Magicians make money from the beer sales, and the City has a fixed lease payment agreement with the Magicians. Holy Angels/Richfield Grant Application: A grant request for $325,000 has been submitted to Hennepin County to install artificial turf at the AHA soccer field, which is also used by the City and would relieve our fields and maintenance work. Action Items Three Rivers Park District: Nine-Mile Creek Trail Master Plan TRPD Planning Director Grissman presented the group with an overview of the plan to link bike trails in Richfield and neighboring communities to establish a regional trail that would include information kiosks and signage. Motion was made and seconded to approve the draft master plan. Approved, ayes all. Pavement Management Program Assitant Public Works Director Asher presented an overview of the City’s Pavement Management Program, explaining that there is a very good base under the City streets, making them a good candidate for a mill and overlay of the streets. She said that the process would not disrupt traffic for more than part of a day and would provide a new top layer that would be expected to last for 25 years or more. She outlined a public information campaign that would begin to inform people of the project. CSC Bylaws Topitzhofer said that the vote taken in May regarding a recommendation to move forward with planning for organized waste hauling, had been reviewed by the City Attorney, who determined that the motion did not pass. He said that the vote prompted a review of the bylaws, which state that a majority of present members could pass or defeat a motion, when Roberts Rules of Order state that a simple majority of the total membership, present or not, would need to be in agreement. Rublein said that the group may consider surveying other boards and commissions, as the Council and the Planning Commission use Sturgis Parliamentary Procedure, which requires the simple majority of members present to agree. Garcia suggested that the City Attorney review any language that is revised in the bylaws. Topitzhofer said that staff would survey the other boards and commissions and report back in November. Organized Hauling Topitzhofer said that the group had voted to discuss this issue again in November. The group discussed whether or not such an arrangement would save residents money, provide the best service, allow smaller companies to compete. Edgerton said that the group has an obligation to consider any change in policy that may be more environmentally sound or inflict less wear on the roads. Mangold moved to recommend approval of the preparation and submission of a request for proposal to the existing solid waste collectors for the purpose of meeting the City’s solid-waste collection goals. Edgerton seconded. Motion did not pass: Edgerton, Charnitz, Heinze, and Mangold voted yes, Bornholdt, Nelson, Shotwell, Seffrood voted no. Committee Reports Transportation Commission: Edgerton/Shotwell, Planning Commission: Rublein Next Meeting/Adjournment Regular November Meeting: Tuesday, November 19, 7:00 pm, Richfield Community Center (7000 Nicollet Ave). Bornholdt moved, seconded by Shotwell, to adjourn. Meeting adjourned at 9:10 pm. DRAFT MINUTES UNTIL APPROVED BY THE CSC.