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2008-08 CSCRICHFIELD COMMUNITY SERVICES COMMISSION REGULAR MEETING Tuesday, August 19, 2008, Madison Park (6244 Knox Ave) PRESENT CSC Members Gerry Charnitz, Jim Lunderby, Sarah Till, Gary Ness, Gordon Vizecky, Joe Springer, Joe Hoover Staff Jim Topitzhofer, John Evans Planning Commission Rick Jabs ABSENT CSC Members Rodney Schmidt, Mike Christian, Greg Mangold, Council Liaison Fred Wroge Call to Order Vizecky called the meeting to order at 7:02 pm. Approval of Minutes Springer moved, seconded by Till, to approve the minutes of the regular July meeting. Approved, ayes all. Staff Reports Recreation Services Topitzhofer reported that the Urban Wildland was a great success; 1,550 runners (capacity), great publicity. He also showed the group the Fall Recreation Services brochure, which is the last special Centennial issue and features several fall events and historical photos. Action Items 7300 Upton/Adams Hill Land Swap Topitzhofer said that staff remeasured the land, determined where the property line is, and figured that the land being proposed to become park land is 850 square feet, less than previously thought. Topitzhofer said that there is no compelling reason for the trade, there is not a great gain in useful park land, and the amount of land gained by the park is less than previously thought. He said that, based on these factors, he would strongly recommend not approving the land swap. Ness moved, seconded by Lunderby, to recommend Council rejection of either of the land swap plans being proposed by Mr. Rooney. Approved, ayes all. Ice Arena Dedication Request Topitzhofer said that the Richfield Hockey Association is approaching the group about mounting a plaque in the Richfield Ice Arena in honor of Al Payne. He said that he and Charnitz met to consider the proposal and they recommend approval. Charnitz moved, seconded by Springer, to recommend Council approval of the facility dedication proposal submitted by Richfield Hockey Association for a plaque at Richfield Ice Arena. Approved, ayes all. Parks Master Plan Topitzhofer said that the Parks Master Plan has been reviewed by the CSC over several meetings and requested final recommendations and, if the group is ready, recommend Council approval of the plan. Springer moved, seconded by Ness, to recommend Council approval of the Richfield Parks Master Plan. Approved, ayes all. Discussion Items Lincoln Athletic Complex Planning Process Topitzhofer said that the plan is to assemble a task force with representatives from Richfield Girls Softball, Richfield Baseball Inc, Richfield Park Maintenance staff, Community Services Commission, City Council, and Recreation Services staff (probably Jim). He said that there have been amounts of money for the project in each of the past few years’ capital improvement budget, so there are funds to proceed with planning and architectural services for the project, and to borrow funds from our own future capital improvement budgets to proceed with the actual construction immediately after that. Topitzhofer said that the preliminary design should be completed by these people in five meetings. He asked if the Lincoln Park committee should choose the consultant with determined criteria or if the consultant should be chosen by staff with pre-determined criteria in an RFP. Vizecky said that the decision may best be shared by the task force; Jabs suggested that the consultant selection process can be carried out by staff, who has been through the process before and knows the best criteria. Topitzhofer agrees that the task force should take ownership; he said that staff could issue the RFP (with Council approval) and have the task force make the actual selection. Charnitz said that he would trust Topitzhofer and his experience to choose the consultant with the RFP; Jabs agreed, and said that the task force would appreciate being that further ahead and having the consultant in place could save at least three meetings. Vizecky agrees, but thought it might be preferred to have the responsibility shared. Topitzhofer said that there are several consultants he trusts that could be approached with an RFP. Christian, Lunderby, Hoover, and Jabs wanted to be on the task force. Committee Reports Transportation Commission: Charnitz/Ness provided the report. FOWL: Topitzhofer: FOWL Ball Golf Classic: Sat, 9/13, Fred Richards Honoring All Veterans Memorial: Topitzhofer said the granite tablets will be purchased with the $100,000 from the State of MN. Planning Commission: Springer/Jabs provided the report. Celebrations Commission: Topitzhofer provided the report. Community Human Services Planning Council: Till provided the report.Arts Commission: Hoover provided the report. Other Boulevard Trees Hoover said that there may be some concern about where boulevard trees are being planted and if any lower-income, or non-English-speaking families may not be getting trees. Topitzhofer presented a map that plotted the locations where trees have been removed or planted. Topitzhofer said that Operations Coordinator Randy Hughes will come to a future CSC meeting to discuss. Adjournment Ness moved, seconded by Springer, to adjourn. Meeting adjourned at 8:00 pm. Next Meeting Tuesday, September 16, 2008 Jefferson Park (with food!) August 19, 2008 DRAFT MINUTES UNTIL APPROVED BY THE CSC.