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1997-10 CSCRICHFIELD COMMUNITY SERVICES ADVISORY COMMISSION Tuesday, October 14, 1997 MEMBERS PRESENT: Auchstetter, Dietl, Erlander, Gilhousen, Krohn, Scaglia, Schaefer, Ulmer OTHERS PRESENT: Administrative Services Director Devich, Recreation Services Director Blank; staff member Hjortaas MEMBERS ABSENT: Anondson (ex), Dietl (ex), Loweth, Scaglia(ex) MINUTES The Commission met at Christian Park to tour the building, grounds and look at the play features at 6:45 p.m. The group moved to Washington Park at 7:00 p.m. for the regular meeting. The meeting was called to order by Chair Gilhousen at 7:10 p.m. in the park building. Motion by Auchstetter, second by Krohn to approve the minutes of the September 9 meeting. Motion Carried. Action Items Gilhousen referred to the memo from Karen Shragg and the letter from Tom Foley with regard to the sound walls being considered on both sides of I-35W at Wood Lake Nature Center. Concerns were raised about coordinating with the residents on this issue to assure both sides are comfortable with the recommendation. The Community Services Commission’s role is to recommend what is in the best interest of Wood Lake Nature Center as it is any other park. The City Council has heard from many residents at a recent Study Session and will determine what is in the best interest of the community as a whole. Motion by Ulmer to recommend to Council that if a sound wall is built on the west side of I-35W at Wood Lake Nature Center, it also be built on the east side. Second by Auchstetter. Motion carried. Motion by Erlander to add an amendment to this motion that the wall be built on the east side whether or not the west side wall be built. Second by Schaefer. Motion failed. 3-3 tie. Discussion Items Lisa Lynn from Lynn and Associates has been hired by the City to do strategic planning with department heads and divisions. It has been suggested she work with the Community Services Commission for planning and goal setting. Community Services Commission meeting October 14, 1997 Page 2 The Commission determined it does not need an outside person to set goals and not to use this service at this time. Todd Anondson has contacted staff, apologized for his poor attendance and indicated he will soon be sending his resignation to the Mayor. Committee Reports MRPA: No report Planning Commission: This Commission is looking at rezoning areas on 77th Street and the Comprehensive Plan. FOWL: The FOWL Ball Golf Klassic was a huge success with 53 golfers. The profit is expected to be over $7,000 with few expenses. The results of the dinner survey will be available soon. Master Park Plan Sub Committee: Scaglia is feeling concern with how slowly the City wide survey is going, the survey sent to MPPSC members and progress with the Ball Field Task Force and Golf Course Task Force. Payne put together information he gathered on the multi use facilities the CSC and MPPSC visited in the spring. Ulmer asked about rumors concerning a second sheet of ice at the arena and a Zamboni at Donaldson Park. Blank explained that staff has looked at the possibility of the Zamboni and is weighing the pros and cons of whether or not it makes sense. A Zamboni could be purchased for under $5,000 and could be stored on the west side of the existing building with minor structural changes and the addition of a new garage door. Other issues enter into whether or not this is feasible. Staff Reports Devich explained pool attendance generated a revenue of $201,000 which is down $2,000 from 1996. Rich Acres Golf Course had a tremendous year with revenues of $100,000 over 1996. Much of this success is attributed to good weather for a long season and a well-groomed course. Adventure Gardens Mini Golf had 18,000 paid rounds and is $4,000 over 1996. This is the best season yet for this facility and it is felt 1997 is the turn around year for mini golf. The Ice Arena shut down was longer than scheduled because of problems the delivery of dasher boards that were installed. The work has been completed and it looks nice. The arena may be short as much as $80,000 in 1997. Community Services Commission meeting October 14, 1997 Page 3 Hat Trick Hockey will be completed as scheduled and will open the third week in November. Liquor Store funds - the fourth liquor store is doing better than anticipated. They have been selling expensive items in very large quantities to corporate customers. The prime months will be November and December. This store has primarily been paid for with existing cash. Bill Fillmore, Director of Liquor Stores, is trying to get a sign closer to the entrance. Profits from liquor stores are not only for park use but capital projects and capital expenses and can be used on other projects. They paid for the Public Safety addition in the 80’s and voting machines. The City Manager makes the final decision on recommendations of Capital Budget to the Council. There is a possibility liquor store funds could go towards the new maintenance facility. Blank distributed a staff report. She added around $8,000 has been raised for the kitchen at the Community Center, however, they are holding off upgrading until a decision has been made concerning the VFW and the multi purpose recreation facility. Recreation Services administration will be moving to the maintenance facility when it is completed. As it presently stands, the City is $1.5 million short to build. Several options are available including a revenue bond issued against liquor stores' revenues over several years or a general obligation bond that would need election support. Both the maintenance facility and recreation building have generated positive comments from the community. It was requested the November and December CSC meetings by combined on November 18 as in years past. It was further suggested the CSC meet with the MPPSC with related concerns to the multi use facility. The Study Session on December 1 is tentatively set as the first discussion of the multi use building to inform the City Council on what could/would be included. The sale of the New Ford Town and Rich Acres parks is far from over. The City has a land acquisition attorney working on it. A concern was raised that $16 million needs to be spent on streets and there are other projects requiring funds. These need to be prioritized. The next meeting will be November 18 at Rich Acres Golf Course. Motion by Erlander to adjourn.