12-22-97 Regular
CITY COUNCIL MEETING MINUTES
Richfield, Minnesota
Regular Meeting
DECEMBER 22, 1997
CALL TO ORDER
The meeting was called to order by Mayor Kirsch at 7:00 p.m.
PRESENTATION OF COLORS AND PLEDGE OF ALLEGIANCE
Mayor Kirsch led the audience in the Pledge of Allegiance.
ROLL CALL
Members Present:Martin Kirsch, Mayor; Michael Sandahl; Susan Rosenberg; Russ
Susag; and Kristal Stokes.
Staff Present :James Prosser, City Manager; Steven Devich, Administrative
Services Director; Thomas Ferber, City Clerk; Bruce Palmborg,
Community Development Director; Randy Hughes, Operations
Coordinator; Gretchen Blank, Recreation Services Director; Dan
Scott, Public Safety Director; Corrine Thomson, City Attorney.
APPROVAL OF MINUTES
M/Rosenberg, S/Stokes to approve the minutes of the Regular City Council
Meeting of December 8, 1997; the minutes of the Special City Council/HRA/Planning
Commission Meeting of December 8, 1997; and the minutes of the Special City Council
Closed Executive Session of December 10, 1997.
Motion carried 5-0.
Council Meeting Minutes-2-December 22, 1997
Item #1OPPORTUNITY FOR PERSONS TO ADDRESS THE CITY COUNCIL ON
ANY ITEM NOT LISTED ON THE AGENDA.
Steve Quam, 6421 James Avenue, described the formation of a task force of
volunteers from various ice arena user groups called the Richfield Ice Group. He stated
they are interested in exploring with the City the feasibility of adding a second ice sheet at
the Richfield Ice Arena to meet the increasing demand for ice time.
Anne Breckenridge, 5008 Thomas Avenue, Richfield High School girls hockey
assistant coach, described the growth in girls hockey programs and the possibility of a JV
team next year.
Greg Trebil, 10509 Virginia Circle, Academy of the Holy Angels (AHA) boys hockey
coach, discussed the possible addition of JV and 9th grade hockey teams. He indicated
that AHA had investigated the possibility of building their own ice arena but had dropped
the idea feeling it would be more economical to have another sheet of ice at the Richfield
Ice Arena. He described the growth in the need for ice time.
Pam Duffey, 7333 Garfield Avenue, RHS Girls Boosters, stated concerns about
limited ice time availability for girls hockey, the lack of ice time for the growth in hockey
programs and other uses such as broomball.
Bill Young, 7545 Bloomington Avenue, past President of the Richfield Hockey
Association (RHA), stated concerns about ice time availability related to the growth of girls
hockey, youth programs, and the less competitive program opportunities for youth. He
requested investigation of adding a second sheet of ice.
John Easterwood, 7121 Morgan Avenue, RHA girl’s parent, stated that the Richfield
Ice Group is seeking the following from the City Council:
x
Support for their efforts to investigate the feasibility of adding a second ice
sheet within the next year.
x
That the Community Services Commission be encouraged to assist the group in
this process.
x
That the City staff be allowed to assist in the investigation process as
necessary.
He stated the group hopes to develop necessary information to permit the City
Council to decide at its last meeting in January 1998 whether or not an ice sheet should
be built. He indicated the schedule, while aggressive, would allow the City to react to
present ice use pressures, if advisable, by building a second ice sheet before some
segment of community youth need to be excluded from participation next year.
Discussion followed regarding youth program participation, minority and low
income youth participation and the feasibility of the suggested time frame.
Council Meeting Minutes-3-December 22, 1997
It was the consensus of the City Council that the Community Services Commission
review this issue for recommendation to the City Council.
City Manager Prosser indicated that City staff would assist the Community Services
Commission in this process.
Item #2 COUNCIL APPROVAL OF AGENDA
M/Susag, S/Stokes to approve the agenda.
Motion carried 5-0.
Item #3 CONSENT CALENDAR
Council Member Sandahl requested that Consent Calendar Item #3I. be removed
from the Consent Calendar for discussion.
Mayor Kirsch stated that Consent Calendar Item #3I. would be removed from the
Consent Calendar and placed on the regular agenda for consideration as Item #7A.
A.APPROVED RESOLUTION REQUESTING MINNESOTA DEPARTMENT OF
HEALTH TO CONDUCT STATEWIDE STUDY OF MOBILE HOME PARK ISSUES
C.L. 317
RESOLUTION NO. 8534
RESOLUTIONSUPPORTING MINNESOTA DEPARTMENT OF HEALTH
STUDY OF MOBILE HOME PARKS
This resolution appears as Resolution No. 8534 in Resolution Book No. 67.
B.APPROVED COUNCIL DESIGNATION OF STEVEN L. DEVICH AS ACTING CITY
MANAGER FOR 1998 C.L. 318
C.APPROVED COUNCIL DESIGNATION OF RICHFIELD SUN CURRENT AS
OFFICIAL NEWSPAPER FOR 1998 C.L. 319
D.APPROVED RESOLUTIONS DESIGNATING OFFICIAL DEPOSITORIES FOR
1998, INCLUDING APPROVAL OF COLLATERAL C.L. 320
RESOLUTION NO. 8535
RESOLUTION DESIGNATING THE FIRSTAR BANK-RICHFIELD
A DEPOSITORY OF FUNDS OF THE CITY RICHFIELD FOR THE YEAR
1998 AND APPROVING COLLATERAL
Council Meeting Minutes-4-December 22, 1997
RESOLUTION NO.8536
RESOLUTION DESIGNATING THE NORWEST BANK-RICHFIELD
A DEPOSITORY OF FUNDS OF THE CITY OF RICHFIELD
FOR THE YEAR 1998 AND APPROVING COLLATERAL
RESOLUTION NO. 8537
RESOLUTION DESIGNATING THE RICHFIELD BANK AND TRUST COMPANY
A DEPOSITORY OF FUNDS OF THE CITY OF RICHFIELD
FOR THE YEAR 1998 AND APPROVING COLLATERAL
RESOLUTION NO. 8538
RESOLUTION DESIGNATING CERTAIN SAVINGS AND LOAN
ASSOCIATIONS AND BANKS AS DEPOSITORIES FOR THE INVESTMENT
OF CITY FUNDS IN 1998
These resolutions appear as Resolution No.’s 8535, 8536, 8537, and 8538 in
Resolution Book No. 67.
E.APPROVED SETTING JANUARY 12, 1998 AS PUBLIC HEARING DATE FOR
PAWNBROKER AND SECONDHAND GOODS DEALER LICENSES FOR METRO
PAWN AND GUN AND PLAZA PAWN C.L. 321
F.APPROVED AGREEMENT WITH BRW, INC. FOR CONSTRUCTION
ENGINEERING SERVICES TO COMPLETE REMAINING WORK ON 77TH
STREET RECONSTRUCTION PROJECT C.L. 322
G.APPROVED RESOLUTION ENDORSING CANDIDATES FOR APPOINTMENT TO
MINNEHAHA WATERSHED DISTRICT BOARD OF MANAGERS C.L. 323
RESOLUTION NO. 8539
RESOLUTION ENDORSING CANDIDATES FOR APPOINTMENT TO
MINNEHAHA CREEK WATERSHED DISTRICT
This resolution appears as Resolution No. 8539 in Resolution Book No. 67.
H.APPROVED RESOLUTION AUTHORIZING RICHFIELD TO BE LOCAL PARTNER
IN GRANT APPLICATION FOR $2,500 FROM STATE OF MINNESOTA FOR
DEAF EDUCATION AND ADVOCACY FOUNDATION C.L. 324
RESOLUTION NO. 8540
RESOLUTION AUTHORIZING FILING OF APPLICATION AND EXECUTION OF
AGREEMENT TO PROMOTE YOUTH SPORTS AND RECREATION PROGRAMS
UNDER THE PROVISION OF THE STATE GENERAL FUND
This resolution appears as Resolution No. 8540 in Resolution Book No. 67.
Council Meeting Minutes-5-December 22, 1997
I.Removed from the consent calendar and placed on the regular agenda for
consideration as Item 7A.
J.APPROVED CONTINUATION OF AGREEMENT WITH CITY OF BLOOMINGTON
FOR 1998 PUBLIC HEALTH SERVICES FOR RICHFIELD C.L. 326
K.APPROVED CONTINUATION OF AGREEMENT WITH CITY OF BLOOMINGTON
FOR 1998 INSPECTION SERVICES FOR RICHFIELD C.L. 327
L.APPROVED THE FOLLOWING 1998 LICENSE RENEWALS:
x
AIRPORT BOWL: ON-SALE 3.2 PERCENT MALT LIQUOR, BOWLING ALLEY,
CIGARETTE RETAIL; FOOD ESTABLISHMENT, VENDING MACHINE
x
B & D’S CONVENIENCE PLUS: OFF-SALE 3.2 PERCENT MALT LIQUOR,
CIGARETTE RETAIL, FOOD ESTABLISHMENT, ICE VENDING, SOFT DRINK
x
HAMPTON INN RICHFIELD: ON-SALE 3.2 PERCENT MALT LIQUOR, FOOD
ESTABLISHMENT, 148 UNIT HOTEL/MOTEL
x
KINHDO RESTAURANT: ON-SALE 3.2 PERCENT MALT LIQUOR, FOOD
ESTABLISHMENT, SOFT DRINK
x
LARIAT LANES: ON-SALE 3.2 PERCENT MALT LIQUOR, BOWLING ALLEY,
FOOD ESTABLISHMENT, SOFT DRINK
x
RICHFIELD-BLOOMINGTON HONDA: MOTOR VEHICLE DEALER
x
SUPERAMERICA #4186: OFF-SALE 3.2 PERCENT MALT LIQUOR
x
UNITED WASTE SYSTEMS OF MN, INC.: GARBAGE HAULER, 4 VEHICLES
x
VINA RESTAURANT: ON-SALE 3.2 PERCENT MALT LIQUOR, FOOD
ESTABLISHMENT, SOFT DRINK
x
WALLY MCCARTHY’S OLDS, INC.: MOTOR VEHICLE DEALER
x
WALSER IMPORTS: MOTOR VEHICLE DEALER
M/Sandahl, S/Susag to approve the consent calendar as amended.
Motion carried 5-0.
Item #4CONSIDERATION OF RESOLUTIONS ADJUSTING GENERAL SERVICES,
MANAGEMENT AND SPECIALIZED PAY PLANS TO MAINTAIN
COMPARABLE WORTH COMPLIANCE AND ESTABLISH 1998 PAY
SCHEDULES. C.L.NO. 328
City Manager Prosser reviewed Council Letter No. 328 regarding resolutions
modifying the General Services and Specialized pay plans for 1997 and resolutions
establishing the 1998 General Services, Specialized, and Management pay plans.
M/Sandahl, S/Susag that the following resolutions be adopted, that they be spread
in the resolution book and that they be made part of these minutes:
Council Meeting Minutes-6-December 22, 1997
RESOLUTION NO. 8541
RESOLUTION RELATING TO THE 1997 GENERAL SERVICES
SALARY COMPENSATION PLAN
RESOLUTION NO. 8542
RESOLUTION RELATING TO THE 1997 SPECIALIZED PAY PLAN
RESOLUTION NO. 8543
RESOLUTION RELATING TO THE 1998 MANAGEMENT
SALARY COMPENSATION PLAN
RESOLUTION NO. 8544
RESOLUTION RELATING TO THE 1998 GENERAL SERVICES
SALARY COMPENSATION PLAN
RESOLUTION NO. 8545
RESOLUTION RELATING TO THE 1998 SPECIALIZED PAY PLAN
Motion carried 5-0. These resolutions appear as Resolution No.’s 8541, 8542 IN
Resolution Book No. 67, and Resolution No.’s 8543, 8544, and 8545 in Resolution Book
No. 68.
Item #5CONSIDERATION OF RESOLUTION AUTHORIZING ADJUSTMENT TO
1997 REVISED GENERAL FUND BUDGET TO USE PORTION OF
UNSPENT YEAR-END FUNDS FOR PUBLIC SAFETY AND AIRPORT
EXPENDITURES. C.L. NO. 329
City Manager Prosser reviewed Council Letter No. 329 recommending adjustments
to the 1997 revised General Fund Budget by utilizing up to $159,000 of unspent year-end
funds for the following purposes:
a)Up to $84,000 for self-contained breathing apparatus.
b)Up to $17,000 for Public Safety remodeling completion.
c)Up to $28,000 for additional airport expenditures.
d)Up to $30,000 for completion of Public Safety code compliance software.
M/Sandahl, S/Susag that the following resolution be adopted, that it be spread in
the resolution book and that it be made part of these minutes:
RESOLUTION NO. 8546
RESOLUTION AUTHORIZING ADJUSTMENT OF
1997 REVISED GENERAL FUND BUDGET
Motion carried 5-0. This resolution appears as Resolution No. 8546 in Resolution Book
No. 68.
Council Meeting Minutes-7-December 22, 1997
Item #6CONSIDERATION OF RESOLUTION AMENDING LETTER OF
UNDERSTANDING BETWEEN CITY OF RICHFIELD AND CITY MANAGER,
ADJUSTING COMPENSATION. C.L. NO. 330
Mayor Kirsch reviewed Council Letter No. 330 stating that a Special Closed
Executive Session was held at 5:45 p.m. on December 10, 1997 to discuss the City
Manager’s evaluation and compensation.
Council Member Sandahl stated that as a result of the City Council’s evaluation of
Mr. Prosser, it is proposed to increase the City Manager’s base annual salary of
$90,646.40 by 3% effective September 1, 1997; to increase by 1% deferred
compensation; that the base line deferred compensation should be equivalent to the
amount contributed by the City on behalf of other employees for PERA coverage; and,
that this base line will increase by 1/2 of 1% in 1998.
M/Sandahl, S/Susag that the following resolution be adopted, that it be spread in
the resolution book and that it be made part of these minutes:
RESOLUTION NO. 8547
RESOLUTION AMENDING THE LETTER OF UNDERSTANDING BETWEEN
THE CITY OF RICHFIELD AND JAMES D. PROSSER, CITY MANAGER
Motion carried 5-0. This resolution appears as Resolution No. 8547 in Resolution
Book No. 68.
Item #7CONSIDERATION OF FIRST READING OF ZONING ORDINANCE
AMENDMENT TO SECTION 521 RELATING TO REGULATION OF
LICENSED AND COMMUNITY BASED RESIDENTIAL CARE FACILITIES.
C.L. NO. 331
City Manager Prosser reviewed Council Letter No. 331 regarding a proposed
ordinance amendment to Section 521 of the Zoning Ordinance relating to the regulation of
licensed and community based residential care facilities.
M/Susag, S/Stokes that this constitute the First Reading of this ordinance; and that
the Public Hearing and Second Reading of the ordinance be scheduled for the January
12, 1997 City Council meeting.
Motion carried 5-0.
Council Meeting Minutes-8-December 22, 1997
Item #7AAGREEMENT WITH ADOLFSON & PETERSON, INC. FOR PROFESSIONAL
SERVICES FOR CONSTRUCTION MANAGEMENT OF NEW CITY
MAINTENANCE FACILITY IN VETERANS MEMORIAL PARK OF RICHFIELD
IN AMOUNT NOT TO EXCEED $270,365 C.L. 325
City Manager Prosser reviewed Council Letter No. 325 regarding a proposed
agreement with Adolfson & Peterson, Inc. to provide professional services for construction
management of a new City maintenance facility to be located in Veterans Memorial Park
of Richfield.
Council Member Sandahl asked if Adolfson & Peterson, Inc. was a different
construction management firm than the one used for the fourth liquor store because of
concerns about the increased costs over estimate on that project.
City Manager Prosser stated that this was a different construction management
firm. He reviewed the selection process and qualifications of Adolfson & Peterson, Inc.
Council Member Susag noted that the City Council will have an opportunity to
review the plans and specifications at the January 5, 1998 City Council Study Session
and will be asked to accept the plans, order the project, and authorize the advertisement
for bids at the January 12, 1997 Regular City Council meeting. He requested also that the
staff provide information on the proposed funding for the project at that time.
Larry Wozniczka, 6744 Wentworth Avenue, stated concerns about the
appropriateness of using a construction manager for this project instead of obtaining a
firm bid from a general contractor.
City Manager Prosser discussed the advantages and disadvantages of using a
construction manager rather than using a general contractor.
Council Member Sandahl discussed the issues and relative risks associated with
each method.
Mr. Wozniczka stated his concerns that there be a public hearing on the choice of
the site for the new City maintenance facility. He stated that he would have liked to see
more consideration for other alternatives such as acquisition of property to the north of the
existing site.
Council Member Stokes stated that the City had not done a very good job in
communicating to residents about why this site was chosen for the new City maintenance
facility.
Mayor Kirsch stated that there is an informational Open House regarding the
proposed City maintenance facility scheduled for Tuesday, December 30 from 6-8 p.m. at
the Water Plant Conference Room.
Council Meeting Minutes-9-December 22, 1997
City Manager Prosser indicated that question and answer informational literature is
also being prepared regarding the City maintenance facility. He noted that the City had
looked at alternative sites including expanding to the north of the existing garage but that
the site was too small. Mr. Prosser discussed the removal of trees, most of which were
cottonwoods, from the site of the new maintenance facility noting the importance of trees
to the community. He stated that landscaping and trees will be an important aspect of the
new building. He stated that communication to residents regarding these issues could
have been done better.
M/Sandahl, S/Susag to approve an agreement with Adolfson & Peterson, Inc. in an
amount not to exceed $270,365 to provide professional services for construction
management of a new City maintenance facility to be located in Veterans Memorial Park
of Richfield.
Motion carried 5-0.
Item #8AIRPORT STATUS REPORT
City Manager Prosser stated that the City is preparing a Noise Mitigation Plan to
address the impacts of the proposed North-South Runway.
Item #9LEGISLATIVE REPORT
City Manager Prosser stated that staff is working with legislators to draft legislative
initiatives regarding Community Protection Concepts and Public Facility Replacement
Funding.
Item #10COUNCIL DISCUSSION ITEMS
None
Item #11CLAIMS AND PAYROLL
M/Sandahl, S/Stokes that the following claims and payrolls be approved:
Council Meeting Minutes-10-December 22, 1997
RICHFIELD BANK & TRUST CO.
Checks: 72276-72300, 72957-72960$149,190.27
H/C: 3003-73342$559,116.74
FIRSTAR BANK
Payroll: 109575-109856$456,393.49
Motion carried 5-0.
ADJOURNMENT
The meeting was adjourned by unanimous consent at 8:11 p.m.
Date Approved:
Martin J. KirschMayor
Thomas P. FerberJames D. Prosser
City ClerkCity Manager