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01-09-95 Regular CITY OF RICHFIELD, MINNESOTA REGULAR CITY COUNCIL MEETING January MEMBERS PRESENT:Martin Kirsch, Mayor; Michael Sandahl; Susan Rosenberg; Russ Susag; and Don Priebe. James Prosser, City Manager; Steven Administrative STAFF PRESENT: Services Director; Thomas Ferber, City Clerk; Donald Fondrick, Community Services Director; Byron Wallace, Community Development Director; Jack Erskine, Public Safety Director; William Fillmore, Liquor Operations Director; Bridget Walstrom, Finance Manager; and Corrine Heine, Assistant City Attorney. The meeting was called to order by Mayor Kirsch at 7:00 p.m. Mayor Kirsch led the audience in the Pledge of Allegiance. to December 12. 1994: the minutes of the Special City Council Closed CITY COUNCIL ON ANY ITEM NOT LISTED ON THE AGENDA. commended the City Council for providing the City’s Legislative Initiatives and Policies to legislators for reference use in to vote on issues of impact to the community. ItemCONSIDERATION OF RESOLUTION APPROVING SOCIAL SERVICE AGENCY AND STOREFRONT/YOUTH ACTION FUNDING REPORT AND RECOMMENDATIONS AND AUTHORIZING CITY MANAGER TO EXECUTE AGREEMENT FOR SERVICE WITH THOSE AGENCIES FUNDED 6 BY THE C.L. NO. Chair of the Richfield Community Human Services Planning Council, reviewed the process used by the Social Service Agency Committee to review agency funding requests and to formulate the following funding recommendations: new Cornerstone Intervention Program $10,000 for th Allocation of the $15,190 budget for social service agencies: Senior Community Services, Senior Outreach $7,000 VEAP Shared Transportation$4,000 $2,500 Cornerstone 890 Lutheran Social Services Share-A-Home Senior Resources, Inc. Senior Linkage Line$ 800 $58,810 for Storefront/Youth Action. Council Member Priebe questioned why the $10,000 for the Cornerstone Intervention Program was not included in the resolution. CityManager Prosser stated that during budget discussions it was decided that the RCHSPC would review the program proposal and funding would be provided by a $10,000 reduction in other areas of the budget which would be determined by the City Manager. to direct staff to include $10.000 in the 1995 Budget for the ram bv budaet necessary to Cornerstone Intervention and that the be adooted: that it be spread in the this add resolution book and that be made part of these minutes: RESOLUTION NO 8219 RESOLUTION AUTHORIZING A REVISION OF THE 1995 BUDGET FOR OTHER AGENCIES DIVISION Motion carried 5-Q. This resolution appears as Resolution No. 8219 in Resolution Book No. 64. COUNCIL APPROVAL OF AGENDA Item to approve the agenda. Item CONSENT CALENDAR APPROVED RESOLUTION TO SPECIALLY ASSESS COSTS OF CURRENT SERVICES PROVIDED WITHIN THE 77TH PROJECT AREA FOR PERIOD OF JANUARY 1995 THROUGH DECEMBER 31, 1995, AND SETTING PUBLIC HEARING DATE FOR FEBRUARY 13, 1995 C.L. 7 NO. 8220 RESOLUTION DETERMINING TO EXPAND THE BOUNDARIES OF THE FORMER (ILN) PROJECT AREA AND TO SPECIALLY ASSESS FOR THE COSTS OF CURRENT SERVICES PROVIDED WITHIN THE EXPANDED 77TH STREET PROJECT AREA This resolution appears as Resolution No. 8220 in Resolution Book No. 64. APPROVED RESOLUTION APPOINTING A REPRESENTATIVE TO BOARD OF DIRECTORS OF RICHFIELD TOURISM PROMOTION BOARD, INC. C.L. 8 RESOLUTION NO. RESOLUTION APPOINTING A REPRESENTATIVE TO THE BOARD OF DIRECTORS TO THE RICHFIELD TOURISM PROMOTION BOARD, INC. This resolution appears as Resolution No. 8221 in Resolution Book No. 64 APPROVED LEASE AGREEMENT FOR 6090 COPIER SYSTEM FOR PUBLIC SAFETY DEPARTMENT FROM CDP IMAGING SYSTEMS OF RICHFIELD IN AMOUNT OF $587.15 PER MONTH C.L. 9 APPROVED PURCHASE IN EXCESS OF $5,000 FOR DESIGN WORK OF RICH ACRES PICNIC AREA FROM ASSOCIATES IN AMOUNT OF $5,800 10 APPROVED PURCHASE IN EXCESS OF $5,000 FOR PURCHASE AND INSTALLATION OF NEW SOUND SYSTEM AT ICE ARENA FROM MORLEY IN AMOUNT OF C.L. 11 Removedfor separate consideration. APPROVED PURCHASE IN EXCESS OF $5,000 FOR FIVE FULL-SIZED VEHICLES FOR USE BY PUBLIC SAFETY DEPARTMENT THROUGH THE Council Meeting Minutes January 9, 1995 COUNTY COOPERATIVE PURCHASING PROGRAM FROM SUPERIOR FORD, INC. IN TOTAL AMOUNT OF $82,407 C.L. 13 APPROVED PURCHASE IN EXCESS OF $5,000 FOR THREE PICKUP TRUCKS FOR USE BY NATURE CENTER DIVISION AND PARKS AND WATER DIVISIONS AND SHOP MANUAL FROM SUPERIOR FORD, INC. IN TOTAL AMOUNT OF $40,211 C.L. 14 APPROVED PURCHASE IN EXCESS OF $5,000 FOR MINI VAN FOR USE BY GOVERNMENT BUILDINGS STAFF AND SHOP MANUAL FROM THANE HOPKINS CHEVROLET IN TOTAL AMOUNT OF $13,503 C.L. 15 APPROVED BID MINUTES/TABULATION AND AWARD OF TWO YEAR CONTRACT FOR PURCHASE OF 400 TONS OF SODA ASH FOR WATER TREATMENT FROM FEED-RITE CONTROLS, INC. IN AMOUNT OF $72,000 C.L. 16 APPROVED NEW RESIDENTIAL KENNEL LICENSE FOR RUTH PETERSON, 2800 WEST 71ST STREET, THREE DOGS C.L. 17 APPROVED NEW RESIDENTIAL KENNEL LICENSE FOR RONALD AND HELEN MATHESON, 7649 PENN AVENUE, THREE DOGS C.L. 18 APPROVED FINAL PAYMENT FOR ICE ARENA; G&B CONSTRUCTION, INC.; APPROVED ESTIMATE PAYMENT FOR SHELTER BUILDING AT MADISON PARK CP899; C.K.C. CONSTRUCTION, INC.; 0.APPROVED FINAL PAYMENT FOR INSTALLATION OF PLAYFEATURE AT DONALDSON PARK CP898; EARL F. ANDERSEN, INC.; APPROVED ESTIMATE PAYMENT FOR SITE DEVELOPMENT OF WASHINGTON PARK CP897; CONSTRUCTION, INC.; APPROVED THE FOLLOWING 1995 LICENSES: AAGARD SANITATION: GARBAGE HAULER, 4 VEHICLES AIRPORT AIRLINE TAXI: 45 VEHICLES AIRPORT BOWL: FOOD ESTABLISHMENT, CIGARETTE RETAIL, BOWLING ALLEY, ON-SALE NON-INTOXICATING MALT LIQUOR, FOOD-VENDING MACHINES BOONE TRUCKING INC.: GARBAGE HAULER, 2 VEHICLES DICK’S SANITATION SERVICE: GARBAGE HAULER, 3 VEHICLES EDDIE’Z SOUTHDALE CAR WASH: CAR WASH, CIGARETTE RETAIL, RETAIL, SOFT DRINK GALLAGHER’S SERVICE: GARBAGE HAULER, 1 VEHICLE GODFATHER’S PIZZA: SOFT DRINK, FOOD ESTABLISHMENT, VEHICLES, RETAIL ON-SALE NON-INTOXICATING MALT LIQUOR RESTAURANT: FOOD ESTABLISHMENT, SOFT DRINK, ON-SALE NON- INTOXICATING MALT LIQUOR JIM LUPIENT’S BARGAIN LOT: MOTOR VEHICLE DEALER LARIAT LANES: FOOD ESTABLISHMENT, SOFT DRINK, BOWLING ALLEY, SALE NON-INTOXICATING MALT LIQUOR PAUL’S RENTALS SALES: TRAILER AND TRUCKS RENTAL RICHFIELD-BLOOMINGTON HONDA: MOTOR VEHICLE DEALER RICHFIELD MITSUBISHI: MOTOR VEHICLE DEALER SANDYS TAVERN: ON SALE NON-INTOXICATING MALT LIQUOR, SOFT DRINK, POOL/BILLIARD, CIGARETTE RETAIL, OFF-SALE NON-INTOXICATING MALT LIQUOR, FOOD ESTABLISHMENT SUBURBAN GREEN TAXI: 82 VEHICLES VASKO RUBBISH REMOVAL INC.: GARBAGE HAULER, 1 VEHICLE VINA RESTAURANT: FOOD ESTABLISHMENT, SOFT DRINK, ON-SALE NON- INTOXICATING MALT LIQUOR ULTIMATE DETAILERS: AUTO DETAILING WALLY MCCARTHY’S OLDS, INC.: MOTOR VEHICLE DEALER WALSER BUICK: MOTOR VEHICLE DEALER WALSER IMPORTS: MOTOR VEHICLE DEALER SANITARY SERVICE: GARBAGE HAULER, 5 VEHICLES YELLOWTAXI SERVICE CORP.: 8 VEHICLES City Manager Prosser stated that consent calendar Item 4F. would be considered separately. It was noted that the agenda inadvertently indicated 1994 license renewals. The corrected license year is 1995. Council Member Priebe questioned the number of copies made by Public Safety referred to in Council Letter No. 9. S/Rosenberg to approve the Consent Calendar. Item 4FPURCHASE OF PICKUP TRUCKS City Manager Prosser stated the consent calendar had provided for the purchase of two pickup trucks from lten Chevrolet for a total purchase price of $38,283. He stated the City was notified that the lten contract has been withdrawn. Therefore, the purchase of the vehicles must be made from a substitute vendor on the state contract. Mr. Prosser stated the pickup trucks are available at a total contract price of $39,932 from Superior Ford. The price from Superior Ford expires on January 24, 1995. He recommended that the City Council approve the purchase from Superior Ford at the revised price. approve a purchase in excess of $5.000 for two ton 4x4 trucks for use bv Street and Park maintenance Divisions and manual from Superior Ford in a total amount of $39.932. Motion carried 5-Q. CONSIDERATION OF RESOLUTION ESTABLISHING STREET LIGHT Item USER FEE TO BE CHARGED TO RESIDENTIAL AND COMMERCIAL PROPERTY TO COVER PORTION OF COST OF OPERATING CITY’S STREET LIGHTING SYSTEM. C.L. NO. 19 City Manager Prosser reviewed Council Letter No. 19 regarding the proposed establishment of a street light user fee to be charged to residential and commercial property to cover a portion of the costs related to the City’s street lighting system. Council Member Sandahl asked if the user fee could be discontinued in a few City Manager Prosser stated that discontinuing the fee would be an option for the Council each year because the fee would be set annually as part of the budget. Council Member Rosenberg asked about energy savings, and retrofit costs related to the change from mercury vapor to high pressure sodium lighting. Community Services Director reviewed the retrofit procedure. He indicated an anticipated payback of years for the retrofit. Council Member Priebe stated opposition to the user fee noting it was not an itemized tax deduction and it was a more expensive method to collect the funds than using General Fund or Capital Fund allocations. Council Member Rosenberg expressed support for limiting the fee to the years needed for the street light retrofit program. Lawrence Wozniczka, 6744 Wentworth Avenue, stated opposition and concerns about financing General Fund activities with this fee. He said he thought it was dishonest since it would not be shown as a need in the General Fund. that it is the intent of the Council thatthe proposed street user fee remain in effect only as lona as to complete the retrofit of the street from vapor to high pressure sodium and that the followina resolution be adopted: that be spread in the resolution book and that it be made part of these minutes: RESOLUTION NO. 8222 RESOLUTION TO CHARGE A USER FEE TO RESIDENTIAL AND COMMERCIAL PROPERTY IN THE CITY OF RICHFIELD FOR PURPOSES OF STREET MAINTENANCE (STREET LIGHT USER FEE) (Priebe opposed) This resolution appears as Resolution No. Motion carried 4-l. Council Member Rosenberg in response to Mr. Wozniczka’s comment stated that the Council action was open and honest. CONSIDERATION OF RESOLUTION TO AMEND THE LETTER OF Item UNDERSTANDING BETWEEN THE CITY OF RICHFIELD AND THE MANAGER, ADJUSTING COMPENSATION. C.L. NO. 20 Mayor stated that the City Council met in Closed Executive Session for the purpose of discussing the City Manager’s evaluation and compensation on December 13, 1994. He stated each Council Member had individually completed and submitted a written evaluation of the City Manager. Council Member Sandahl stated that the City Council had given a positive evaluation of the City Manager’s performance and recommended a 2.5% salary increase which Mr. Prosser may designate at his option either totally or partially as salary or deferred compensation. S/Rosenberg that the following resolution be adopted: that it be spread in the resolution book and that it be made part of these minutes: RESOLUTION NO. 8223 RESOLUTION AMENDING THE LETTER OF UNDERSTANDING BETWEEN THE CITY OF RICHFIELD AND JAMES D. PROSSER, CITY MANAGER This resolution appears as Resolution No. 8223 in Resolution Motion carried 5-O. Book No. 64. Item CONSIDERATION OF DESIGNATION OF COUNCIL LIAISON APPOINTMENTS FOR 1995. C.L. NO. 21 Mayor Kirsch asked for any requests from Council Members for changes in the existing designations of Council liaison appointments. Council Member Priebe suggested Jamie Verbrugge be appointed as a representative to replace George Karnas who has resigned. Council Member Rosenberg stated that the Human Services Commission is no longer active, therefore no liaison appointments are necessary. Mayor Kirsch requested that the dissolution of the Human Services Commission be scheduled for future City Council action. the following liaison appointments for 1995: Russ Susag, Rep. Jim Prosser, Alt. Don Priebe, Dir. Southwest Cable Commrsston Jim Prosser, Dir. Susan Rosenberg, Alt. Steve Alt. Michael Sandahl, Rep. Don Priebe, Martin Kirsch, Rep. League of Minnesota James Prosser, Alt. Don Priebe, Rep. Jamie Verbrugge, Rep. Michael Sandahl, Alt. James Prosser, Alt. Susan Rosenberg, Rep. Richfield School District Michael Sandahl, Alt. Jack Erskine, Lia. Susan Rosenberg, Alt. Martin Kirsch, Lia. Advisorv Board of Susan Rosenberg, Alt. Don Preibe, Lia. Communitv Services Commission iahts Commrsston Human RRuss Susag, Lia. Susan Rosenberg, Alt. Planning CommissionMartin Kirsch, Lia. Russ Susag, Alt. Sister Citv Commission Martin Kirsch, Lia. Russ Susag, Alt. Susan Rosenberg, Rep. Richfield Communitv Human Services Planning Council ItemCONSIDERATION OF GUIDELINES FOR CITY WIDE FLOOD RELIEF PROGRAM AND PROVISION FOR FUNDING. C.L. NO. 22 City Manager reviewed Council Letter No. 22 regarding the proposed Flood Relief Program guidelines and allocation of $50,000 from the Stormwater Utility Fund for the program. Council Member Priebe asked how the program would be publicized. City Manager Prosser stated that the City had a mailing list of property owners who have been impacted by flooding and that it would also be publicized in the Your City publication. Council Member Susag commented that although the program lists glass block windows as an eligible improvement, these windows are not always a solution to preventing flooding damage as evidenced by the extensive damage experienced at 7300 First Avenue despite glass block windows. Priebe to the Citv of Richfield’s Flood Relief Grant auidelines as presented and to approve the allocation of $50.000 from the Utility Fund for the oroaram. Item AIRPORT STATUS REPORT City Manager Prosser summarized the status of the following airport issues: . RUNWAY 4-22 EXTENSION The F.A.A. Record of Decision on the Runway 4-22 D.E.I.S. has not been issued yet. PART 150 SOUND INSULATION PROGRAM . The next phase of sound insulation projects will occur in north Richfield. Item 77TH STREET PROJECT STATUS REPORT Community Services Director reviewed the status of the following 77th Street Project issues: 77TH STREET AND PORTLAND AVENUE INTERSECTION . Lane striping was completed and staff is continuing monitor traffic conditions at the intersection. . STORM SEWER Federal approval of the Wood Lake Storm Sewer design has been delayed two months. LEGISLATIVE REPORT City Manager Prosser stated that the City’s 1995 Legislative Initiatives and Policies had been presented to the City’s legislative representatives at the p.m. Special City Council meeting. Item COUNCIL DISCUSSION ITEMS Council Member Susag discussed the following issues: Book Announced that the Augsburg Park Friends of the Library Book Sale is scheduled for Saturday, January 14 from a.m. 2:00 p.m. Bonds Inquired whether the recent IRS ruling on the Target Center bonds had any relationship to the proposed bonds for the purchase of the Century Court properties. Assistant City Attorney Heine stated she would review this issue with bond attorneys and respond to the Council. Water Taste and Odor Complaints Stated that the recent article in the Current generated phone calls relating to lingering taste and odor complaints. He stated that the City needs to resolve the problem and regain the confidence of the community. City Manager Prosser stated that the City will no longer just use complaints as a feedback method about water. He stated that the quality of water has always remained high but taste and odor inconsistencies have remained a concern. Mr. Prosser indicated that staff will work with the public in receiving January 9, further input and providing information on the status of the water taste and odor problems. Council Member Susag suggested that those residents who have expressed complaints be contacted again for input on the current status of the water. Council Member Priebe suggested that staff should also identify residents in various locations and call them weekly to monitor taste and odor consistency. Mayor Kirsch reminded the Council that interviews for City commission applicants are scheduled for 6:00 p.m. on January 11 and January 13. ItemCLAIMS AND PAYROLLS the followina claims and be Checks 19453-l 9479; 4955449677 $ BANK Checks 8391-8406 ADJOURNMENT The meeting was adjourned by unanimous consent at p.m. Date Approved: Martin J. KirschMayor Thomas P. Ferber James D. Prosser City Clerk City Manager