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2012-06Richfield Arts Commission Meeting Minutes Thursday, June 7, 2012, 7 p.m. in the community center http://www.cityofrichfield.org/officials/Commissions/arts.htm Commission Members present: Judy Goebel, Kevin Klos, Willie Falwell, Claire Plank-Gahler, Debra Caserotti, Pete Dysart, Jackie Mihalik, Ron Wilson, Michele Thompson Absent excused: Ellen Stinger, Briana Eicheldinger Absent unexcused: Tomasz Majewski City Liaison present: MaryKaye Champa Agenda Item Presenter Discussion Action, if any May Minutes Kevin Klos Vote to approve the May meeting minutes Approved Report from City Liaison MaryKaye Champa • MK suggested raffling off some art books at a future event that were donated to the Arts Commission that we are not using. • MK asked if we are interested in selling concessions at Concerts in the Park series this year. We decided not to. We normally raise $80-$100 on average for the Concerts In The Park season. All we have left for concession stock is some freeze pops. • Mary and Cheryl from the Farmers Market want to know specifically what our activities will be at each open house. Debra said she will talk to Mary and then email MK about it. • Public Art Tour event is shelved for now due to timing. Members set a goal to do this for Spring 2013, and it will be included in the presentation to city council in July. Debra will talk to Mary about the request to know future open house activities and will email MK. Judy and Debra to include Public Art Tour plan in presentation to City Council Community Center Art Display Ron Wilson Shannon David Ingham will be showing work next. Ron is looking for an artist to display for August. If you know anyone, let him know. All members to look for artists to display in Community Center. The Art Center/May Open House Debra Caserotti • The Art Center was cleaned up and an inventory has been created for items we have and a list of items that we still need for the Art Center was compiled. Many have already been purchased. • The new floor has been installed in the Art Center and it really brightens up the room. • The May open house went well. The flower pot decorating activity (which included a free plant from a Farmers Market vendor) was very popular; 87 kids came through the Art Center and we got lots of compliments. Edina Art Board Debra Caserotti Debra and Judy attended an Edina Art Board meeting to see how they run their group and run the Edina Art Center. The Edina Art Board is a much larger group and they have: a joint work session with their city council that lasts an hour and 15 minutes, sub committees within the art board, 978 members and 300+ FB friends, business cards for networking, an intern for the Art Center and sponsoring businesses. Obviously, we’re not comparable to the Edina Art Board in numbers or resources; however, we can use elements from them, including submitting a Arts Commission plan covering the next few years to the City Council. (Attached to the minutes are Debra and Judy’s notes compiled from the Edina Art Board meeting and handed out at this RAC meeting.) Create a yearly work plan to submit to the City Council that we can present at the July 10th work session. We’ll finalize this next meeting. Judy is putting together a PowerPoint. Richfield Arts Commission Meeting Minutes Respectfully Submitted, Kevin Klos, Secretary of the RAC City Hall Art Display Debra Caserotti Denyse Pahl Jones will be displaying Native American Apparels in July. Cisco Rameriz will be displaying Hispanic art in August, and Deenise Lacy will display ethnic art in September. Teen Art Show Kevin Klos Kevin got in contact with the Augsburg Park Librarian Lisa Howes about the 2012 Teen Art Show. The Teen Art show opening will be on Monday November 19th. The library will start accepting art somewhere in the beginning of November. Lisa asked Kevin if the Optimists will be donating prize money this year. After group discussion, we decided that it would mean more, and be more effective if Lisa gets in direct contact with the Optimists. Kevin will forward along the contact info to Lisa. Kevin to forward Optimist contacts to Lisa Howes. Adjourn The meeting was adjourned at 9:07 PM. Edina Art Board Report What We Learned 1. Agenda- EAB uses same basic format for agenda. The agenda is sent out 1-1/2 weeks in advance, along with the previous meeting’s minutes. This way if there are any changes they can be made before the meeting and everyone knows what will be discussed and are prepared to bring ideas, questions etc. to the table. 2. EAB had a Joint Work Session with the Edina City Council and Art Center Board on May 15th. They were given 1 hour and 15 minutes. Discussed were the past plans, future plans and proposals. EAB also submits a yearly plan to the council for the next year usually by September or October. The Art Center Board complained about lack of direction from City Council and poor communication. 3. All members of EAB had a duty or project on the Art Board. There are also Working Groups. They have an Arts & Culture Working Group; someone who works on the film festival; membership and the members' juried show. (Through the Art Center) Each working group made a very brief report on what is going on and future plans. Each report was submitted in writing to the chair. They make this working group structure legal by following the open meeting law, which was revised in 2010 by the Minnesota Legislature. The working groups can meet separately from the Art Center Board, as long as they post their meeting with the legally required 10 days notice and hold them in a public venue. They also work with connections which can be another city entity or the citizens of Edina or contacts with schools & businesses, etc. 4. The Edina Art Center has 978 members and 300+ Facebook Friends. (Membership information from their website shown below.) The Membership Working Group chair distributed business cards to board members with contact information. The board members can use these cards in recruiting new board members. They stay in contact with the interested parties throughout the year, so that when the applications are due to the city council, interest has not been lost. 5. EAB has the same issue with term limits that we do; in fact, the Board Chair will need to step down in the middle of many activities already planned. They want to request to the city council that the EAB should have some exceptions to the term limits, because this Board is not as contentious as other Boards for the City of Edina. They also wanted to correct perceived problems with the way the Edina City Council recruits board members. The Art Center board would like to have a detailed job description that describes the expected time commitment given to prospective members before they are interviewed. They would also like to see an orientation given to new members. 6. The Edina Art Center is hiring an intern. 7. Edina Art Center events have sponsoring businesses. The upcoming Film Festival has 78 sponsors. Members have requested that a summary sheet of benefits of being a sponsor be developed so they can easily recruit more sponsors. What We Could Use 1. Agendas should be sent out 1-2 weeks in advance. Minutes should be available within a week of past meeting. This way everyone is up to date, including absent members and those that need to report on something have time to prepare. Also, both need to be posted on the city website. Right now the website appears like we are not functional or doing anything. 2. RAC has a work session with Richfield City Council on July 10th for 3 minutes. We may need to request a longer one-on-one session to present some short range and long range goals, plans & activities. Right now, we are ___________(fill in the blank) to the City of Richfield and the city council. We also should submit the next years plan to the city council, this way we can show we mean business and maybe they can be inspired to be more involved!! 3. It was suggested by EAB that recruitment needs to be handled more diligently. We need to actively recruit, stay in contact with those that are interested and if needed, put the application in the hands of recruits and future members. Also, RAC needs to advise the city council of questions to ask of prospective members and some general qualities to look for. We should have some input in this. The business cards can also be used. 4. When we are short handed, enlist family members, friends, neighbors whoever you can to help in activities. Also, think about your co-workers, businesses & business owners, church members, school contacts to develop a network of contacts, just like you would in a job search. NETWORK, NETWORK, NETWORK!! Everyone who knows you should know you are a member of the Richfield Arts Commission. 5. Develop Working Groups that have active duties. Post any meetings of those groups with the 10 day notification. Working groups would update all members at the general meeting. 6. Finally, I asked how they would handle a large donation, like the $1000 donation we never received from a Richfield business owner. It can be accepted by the chairs or the Art Center Director, who serves as city liaison, then presented to the city council for approval. We may have lost that donation because there was no procedure to be followed. Respectfully submitted by Debra Caserotti MEMBERSHIP Edina Art Center memberships benefit you and the community. You do not have to be an Edina resident to become a member. Memberships are valid for one year from the date of purchase. Family memberships include parents and all children under 18 living under the same roof. Benefits of membership include: -Invitations to exclusive openings and special events -Discounts on classes (10 percent or more!) -Discounts on supplies purchased from the Clark Gift Shop -Place to meet and exchange ideas with other art enthusiasts -Entry in the annual Members' Juried Show -Use of Art Center studios when space is available -Membership rate in the Peggy Kelly Media Arts Studios -Cost is $35 for an individual membership or $50 for a family membership, plus a $2 online processing fee. Edina residents receive a $5 discount. Memberships can be purchased online.