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09-06-07 Arts ComRichfield Arts Commission Meeting Minutes Thursday, September 6, 2007 Richfield Community Center RAC Members Attending: Ellen Stinger, Ron Wilson, Jackie Mihalek, Travis Gorshe, Judy Goebel, Kevin Klos, Peter Dysart Absent: Mary Olafson Bob Teslow (excused) , Willie (excused) Falwell, Michelle Schwantes, , Resignations from RAC Membership: Susan Rublein, Joshua Hanley City Staff: Old Business Call to Order: 7:10 pm Prior Month Minutes: Accepted. By-Laws Change Regarding Absence Policy_____________________ Ron Wilson "Section 3. Absences. Any Commission member who is absent from three (3) meetings in any twelve (12) month period shall be dropped from membership on the Commission. After the second absence and before the next scheduled Commission meeting, the Chairperson or designate will notify the member shat absence from the third meeting would result in removal from the Commission. At its discretion, the Commission may grant a leave-of-absence for up to 6 months without having to re-apply for membership." New wording adoptecL Question was raised about Section—2._ J&erm. Tlje—wording in that paragraph states that terms arer one year^--^rn"eunderstanding of the RAC members is that terms are three ygafsT Ron to investigate. Bus Shelter Update Chistine Costello (could not attend) .Christine sent out an email to RAC members indicating that Metro Transit considers the bus shelter design to be non-standard, and will not maintain the proposed shelters. Christine will approach Target Corporation to see if they will allow it to be on their property and will provide for maintenance._________________________________ Shakespeare in the Park & Ten Little Indians Theatre Projects Michelle not present Performances will start September 14 (a week later than originally intended) and will be in the Community Center. (Michelle has subsequently sent an email to RAC members about this.)__________ Art Center I Ron Wilson Cheryl Dragotis (city.staff) has sent emails to 5 Twin Cities art organizations regarding Park & Rec classes & Artist's Open Studio. Discussion of having a small art display at Farmers' Market on Oct 17. It was decided that by then there will not be many attendees to the market and the weather may be bad. Teen Art Contest Ron Wilson • According to Lisa Howes (Augsburg Library staff), entries will be Nov 12 - 16. Judging to be between Nov 16 and Dec 3. • Judges will be Janet Mullen, Ellen Stinger, Kevin Klos__________ RAC Minutes ARTICLE V MEETINGS Section 1. Meetings. The Richfield Arts Commission shall conduct public meetings during the year. (a.) Meetings will generally be held once a month and will be conducted in accordance with the Minnesota open meeting laws. (b.) Special meetings may be called at the discretion of the officers or a majority of the members. At least three (3) days notice shall be given. (c.) Voting shall be limited to Commission members. (d.) It is the responsibility of the Secretary to see that materials relating to the Commission's activities are prepared and distributed in an appropriate manner. Section 2. Quorum. One-third (1/3) of the total membership of the Commission shall constitute a quorum for the transaction of business at any meeting of the Commission. Two-thirds (2/3rds) of the total membership of the Commission shall constitute a quorum for voting. Casting of votes electronically is permissible as recorded for public record. Section 3. Decisions. The Commission will generally try to resolve issues by reaching consensus through discussions and by establishing common understandings. ARTICLE VI COMMITTEES Section 1. Committees. A motion may be made by any Commission member to form a special purpose committee. With the approval of a majority, committees will be organized and members will be named to serve on those committees as needs arise. (a.) All committees shall be formed for a specific task, and the committee shall cease to exist when the task is complete, (b.) Each committee will report its activities or recommendations to the full Commission. ARTICLE VII AMENDMENTS Section 1. Arts Commissions' Amendments. These Bylaws may be recommended for amendment by a majority vote of the Commission. Any amendments to these Bylaws must be approved by majority vote. Community Center/Library Arts Displays Ron Wilson • Sept-Oct - Ellen Stinger' s students • Nov-Dec - Ellen Stinger • There are opportunities in 2008 Veterans' Memorial Travis Gorshe • Travis had to leave the meeting early. There is much activity. Cattail Days (Sept 15) | Ron Wilson" .Ensure the RAC logo gets there - Ron Hand outs of RAC activities, arts classes - Jackie to create an attractive handout with the logo. Ron to provide text in a Word document. RAC t-shirts to sell - Ron to contact Mary Olafson Tent to be shared with the Veterans' Memorial. City staff bringing tent. Volunteers to staff the booth: Jackie Mihalek (1-5 pm), Ellen Stinger (no time specified)__________________________________________ Other | Ron Wilson' Both murals were seal coated by Willie and Ron Willie Falwell now has email: wfalwell@comcast.net RAC Centennial projects will need planning in the near future, especially the parade float and a June or July Paint Out. Ron will be seeking people to chair committees for activities____________ New Business RAC OfficersJ Ron Wilson Due to Susan Rublein's resignation, a new vice chair must be elected. Election is planned for October meeting. Ron does not plan to be Chair of RAC in 2008. He would like someone to consider taking over the Chair.____________________________ RAC Reception at Ampah Art Gallery Ron • Attended by Willie & Maggie Falwell, Travis Gorshe, Ron Wilson. Felix Ampah has ideas for art in the city. Ron has encouraged him to apply for RAC membership. Dedication of City Bella Streetscape Sept 10 4-6 pm Ron Wilson • Chamber has invited RAC members . Representative to City Hall Committee Ron Wilson • Ellen Stinger has volunteered to represent RAC. Contact is Rick Jabs. Objective is to request mural and/or art exhibit space in new City Hall building. the RAC Minutes Change in Meeting Location I Ron Wilson" • October 4 meeting is planned for the Arts Center space. The meeting was adjourned at 8:20 pm. Respectfully submitted, Judy Goebel - note taker RAC Minutes ARTICLE IV OFFICERS Section 1. Officers. Officers shall be a Chairperson, Vice Chairperson, and Secretary and shall be selected from the members of the Commission at the May Commission meeting each year. Section 2. Terms. Officers shall be elected for a one-year renewable term. Section 3. Duties. The duties of the officers are as follows: (a.) The Chairperson shall preside at all meetings. The Chairperson shall perform all other duties pertaining to such office. (b.) The Vice Chairperson shall assist the Chairperson in such matters as the Chairperson may request and shall perform the duties of the Chairperson in the absence of the Chairperson. (c.) The Secretary shall keep minutes at Commission meetings and act as liason to city offices. Section 4. Removal. An elected officer of the Commission may be removed (from office, not from the Commission) with or without cause by a vote two-thirds of the total membership of the Commission.