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2003-01-21RICHFIELD COMMUNITY SERVICES COMMISSION AGENDA Tuesday, January 21, 2003 - 7 p.ln. Wood Lake Nature Center 6710 Lake Shore Drive Commission Members Regular Staff Liaisons Gary Ness Rick Jabs Linda Slocum Jim Topitzhofer (Staff Liaison) John Enger (Council) Robert Dietl Barb Kritzman Gordon Vizecky John Evans (Secretary) Mark Tolvstad (Planning Com) John Easterwood Maureen Scaglia Tim Erlander Chad Sharkey 1. Call to Order 2. Approval of Minutes ❑ Regular Meeting of November 19, 2002 3. Public Comment ❑ Opportunity to discuss items not printed on the agenda 4. Action Items ❑ Community Center Remodeling Update (Topitzhofer) 5. Discussion Items ❑ Skate Park Alternatives (Topitzhofer) ❑ Master Plan for Veterans Memorial Park (Topitzhofer) ❑ Youth Athletics Field Usage Survey (Topitzhofer) ❑ 2004-2010 Capital Improvement Budget & Plan (Topitzhofer) ❑ Proposal for Art Center in Richfield (Jabs) 6. Committee Reports ❑ Urban Wildland Half Marathon & 5K (Topitzhofer) ❑ FOWL (Dietl) ❑ Planning Commission (Kritzman) ❑ Richfield Community Human Services Planning Council [RCHSPC] (Slocum) 7. Staff Reports ❑ Recreation Services • Outdoor Pool Renovation Project (Topitzhofer) 8. Other ❑ Expiring Terms • Maureen Scaglia • Tim Erlander 9. Next Meeting ❑ Regular Meeting Tuesday, February 18, 7:00 p.m. Richfield Community Center 10. Adjournment November 19, 2002 Minutes ,+ RICHFIELD COMMUNITY SERVICES COMMISSION MEETING MINUTES Tuesday, November 19, 2002 Wood Lake Nature Center Present: Commissioners Chad Sharkey, Rick Jabs, Linda Slocum, Gordon Vizecky, Gary Ness, Maureen Scaglia Staff John Evans, Lil Hipp Council Liaison John Enger Others Audrey Wagner, Betty Peltola (Community Center Inter -Council Members) Absent: Commissioners Tim Erlander, John Easterwood, Bob Dietl, Barb Kritzman Planning Commission Liaison Call to Order The meeting was called to order by CSC Chair Jabs at 7:00 p.m. Approval of Minutes Sharkey moved, seconded by Slocum, to approve the minutes of the October 15 regular meeting. Approved, ayes all. Committee Reports Outdoor Pool Task Force Evans said that Topitzhofer included a status report in the packets; construction is on schedule. Richfield Community Human Services Planning Council (RCHSPC) Slocum reported that the group is examining funding and assessing the South Hennepin service area. Staff Reports Community Center Remodeling Project All group members introduced themselves. Community Center Manager Hipp said that the Community Center Remodeling Project has progressed to a preliminary floor plan from Jeff Oertel. She said that the project budget is $376,000 and the Community Center Inter -Council is playing a key role in identifying and meeting the needs and wants for the facility. Jeff Oertel, Oertel Architects, presented the preliminary floor plan. Key changes include restoring the vaulted ceiling in places, moving one office across the lounge to the general room area, new window in the general room, patio outside the basement doors, sectioned meeting and entry areas in the basement, conversion of the downstairs men's bathroom to an ADA-compliant family bathroom, conversion of the upstairs janitor's closet to an ADA-compliant restroom and other changes. Sharkey asked what the approximate budget is for the HVACI ighting/electrical upgrades. Oertel said that these areas could easily consume $400,000, but the project budget will include cosmetic changes, as well. Sharkey asked how this will bode for five or ten years down the line. Oertel said that changes can be made that will accommodate future changes and will sustain the building. Sharkey asked about the title of the land south of the building. Other CSC members asked for a response to this question. Jabs said that the bathroom designs may be an issue; not having a men's bathroom in the basement might cause people to go outside or upstairs. Vizecky asked about putting the downstairs ADA bathroom in the present coat hall area. Scaglia and Sharkey suggested that some aspects of the project (ADA restroom downstairs) could wait. Peltola said that a newly -remodeled community center shouldn't require a person to go upstairs to use a bathroom. Oertel said that a new ADA-compliant bathroom downstairs seems to answer all concerns. Jabs asked about potential funding for converting to ADA-compliance. Hipp said that she'd check it out. Peltola said that the new bathrooms and the expanded arts/computer area are key to the needs of the daily users of the Center. Hipp said that the planning also bears in mind the building's potential as a banquet/reception facility. Scaglia asked if the on -site liquor ordinance change would be raised again. Enger said that he didn't believe that the Council would oppose it. Sharkey suggested that more funding be approved (possibly the $100,000 park maintenance fund) for the Center project. Jabs suggested applying for some of Best Buy's technology grant to the community. Slocum moved, seconded by Ness, to approve the preliminary floor plans (with ADA-compliant bathrooms on both floors and keeping coat room in basement) with the understanding that the plans would return for further study and final spec/plan review. Approved, ayes all. Adjournment I _ Slocum and Ness moved and seconded to adjournMeeting adjourned at 8:10 p.m. III a RICHFIELD COMMUNITY SERVICES COMMISSION EXECUTIVE SUMMI ARY Meeting Date: January 21, 2003 Agenda Item Community Center Remodeling Project Enclosures Preliminary Floor Plan Report (loose in envelope) Agenda Section Action Items Staff Contact Jim Topitzhofer Jeff Oertel of Oertel Architects has completed the enclosed summary report of the preliminary plan for remodeling improvements of the Community Center. Jeff will present the report at the CSC meeting. There will be several members of the Inter -Council in attendance, who served on a sub- committee advising Jeff. The report outlines the basic concept of the project. Specific items include mechanical improvements, ADA compliance, kitchen upgrades, computer room, new finishes, lighting improvements, and new partitions. Cost estimates for the entire project range from $350,000 to $409,000. Our current budget is $376,000. It is desirable to carry out the construction work over the summer months. A possible schedule follows: January 21 Present preliminary plan & cost estimates to CSC for review. February 11 City Council considers approval to proceed with plans, specifications & bidding documents. March 25 Draft of plans & specifications reviewed by Building Official & Bloomington Health Officials. April 8 City Council considers approval of plans & specifications, & advertisement for bids. May 1 Bid Opening May 13 City Council considers approval of bids. May 27 City Council considers approval of construction contracts. May 28 Construction Begins September 15 Construction Completion Deadline Recommended Action Recommend Council approval to proceed with plans, specifications & bidding documents. RICHFIELD COMMUNITY SERVICES COMMISSION EXECUTIVE SUMTNL-�RY Meeting Date: January 21, 2003 Agenda Item Agenda Section YMCA/Tri-City Skate Park Alternative Plan Discussion Items Attachments Staff Contact None (plans will be brought to the meeting) Jim Topitzhofer After three years of planning and preparation, Richfield's venture into a state-of-the-art skate park was nearing reality. The Cities of Richfield, Bloomington and Edina formed a partnership with the Southdale YMCA to leverage the amount of resources needed to create a desirable facility. Numerous planning sessions with a 16-member youth committee produced an awesome design that featured three in -ground concrete bowls (the first of its kind in the Metro Area). Neighborhood meetings were conducted to find ways to minimize the impact of facility on the neighborhood. A beautiful row of mature pine trees was planted to screen the skate park and a cul-de-sac section of Xerxes Avenue now has prohibited parking to protect the privacy of the neighborhood. Fundraising was the final task; over $305,000 was raised. Unfortunately, we were notified late fall that our foundation request for $100,000 from a major corporation was passed up. A search for an alternative design was conducted with the hope that the project could proceed within our current fund balance. The initial design was modified to reduce the number of concrete bowls from three to two, reduce decking surface and eliminate plans for a building. This new design will be presented at the CSC meeting. More than forty young citizens of Richfield have been invited to attend the CSC meeting to review the alternative design. If the Community Services Commission favors the new design, work will commence on final design, bidding, and construction with the possibility of a new skate park this summer! Recommended Action Discuss and provide feedback. Approve by consensus the commencement of final design, bidding and construction. RICHFIELD COMMUNITY SERVICES COMMISSION EXECUTIVE SUMMARY Agenda Item Veterans Park Master Plan Attachments Site Map of Veterans Park Meeting Date: January 21, 2003 Agenda Section Discussion Items Staff Contact Jim Topitzhofer Veterans Memorial Park is Richfield's second-largest park. This 108-acre treasure is classified as a community park, designed to serve the entire community. The park currently provides for a wide range of recreational uses, including walking, jogging, bicycling, inline skating, birding, nature observance, farmers' market, indoor skating at the ice arena, swimming at the outdoor pool, miniature golf, picnics at the shelter, aerobics in the park building, and playing at Richfield's largest set of play equipment. Veterans Park also accommodates large community events, including the Richfield Fourth of July Celebration, Cattail Days, and the upcoming Urban Wildland Half Marathon. The blending of so many uses requires thorough planning. There are several items related to Vets Park that will be appearing before the Community Services Commission that require careful planning, including 1) Planting locations and selection of 24 trees to replace trees removed from the outdoor pool construction. 2) Relocation of the Fourth of July Celebration's carnival and street dance. 3) Expansion of the Ice Arena parking lot. At an earlier meeting, the Community Services Commission suggested the recruitment of a few CSC members to create a sub -committee to work on a master plan for Vets Park. Now is the time to do so (NOTE: three new CSC members will be starting their terms at the next meeting). Jim Topitzhofer will provide additional information at the meeting. Recommended Action Discuss, provide feedback and determine a course of action for a Vets Park Sub -Committee. RICHFIELD COMMUNITY SERVICES COMMISSION o EXECUTIVE SUMMARY Meeting Date: January 21, 2003 Agenda Item Agenda Section Youth Athletics Field Usage Survey Discussion Items Attachments Staff Contact Completed Surveys Jim Topitzhofer Representatives from all youth organizations in Richfield that use outdoor fields were sent an invitation to a meeting scheduled on February 4, 2003, 7:00 p.m., at the Community Center. The purpose of this meeting is to begin discussion on future needs of each sport and to plan further improvements to youth athletic facilities, including Lincoln Park. To prepare for the meetings, surveys were sent to each association representative requesting information on field usage and participant data. These surveys are attached for review. Rick Jabs, Community Services Chair, will be attending the meeting and invites interested Commission members to do the same. Recommended Action Review and provide feedback. Richfield Athletic Facilities Usage Survey The following survey is being sent to the various athletic organizations to gather information about the different groups that use Richfield's athletic facilities. The results of this survey will be utilized by the Community Services Commission to assess the usage and needs of these facilities. Association/Organization Name )�j ` r� Contact Name ��-�t- K�''YT Phone Number Jl articipant Gender LA Male ❑ Female ❑ Both Participant Age Range S- 1 Z- Number of Participants Over Last Five Years (list each year) Soo Say �7S yiS Last Year's Percentage Breakdown of Resident and Non -Resident Resident 9S Non -Resident s Games/Activities Played on Weekdays yS Weekends S Regular Season Length // �t%=�tJs Tournaments Time Alotted for Each Game/Activity Which field(s) do you use for practice?'S z v L �-���"�� SC 1/ f % ,q✓arGaB/ c Which field(s) do you use for games/activities?If IT:7 �sr ✓��/ 1�n/coL� Last Year's Fee Structure 41 10 T%� 8a`- �` q �+�{,�< �• .^ ?� Scholarships Awarded? /P&4- c v/ A-L40 Do you anticipate participant numbers to increase or decrease? ST;Z A2y By how much? U`') T1 Explain: 'ZirJ:-aLs/ /�iQs 4 V✓f� ��� �� /�C Please attach a list of your board members and their phone numbers. Thank you for your time' s Richfield Athletic Facilities Usage Survey The following survey is being sent to the various athletic organizations to gather information about the different groups that use Richfield's athletic facilities. The results of this survey will be utilized by the Community Services Commission to assess the usage and needs of these facilities. Association/Organization Name 11 L Ll t Contact Name �—C2f r�% /<E 44V Phone Number S / �C S� Participant Gender ❑ Male ❑ Female ❑ Both Participant Age Range Number of Participants Over Last Five Years (list each year) Last Year's Percentage Breakdown of Resident and Non -Resident Resident do O Non -Resident Games/Activities Played on Weekdays_ Weekends X Regular Season Length Ali': /— T"A/ Tournaments'V Time Alotted for Each Game/Activity ? — 2 V Which field(s) do you use for practice? 4 p�" n�° �I�O ' ' 0°` 1 �O"i 2 yn do ( 14�iY c}�yzl3 Id. Which field(s) do you use for games/activities? 54rr,�!. Last Year's Fee Structure 3 Y/-• 0ed5 v /` //S" yr• o (`(' "//c �, _ J 0/1 /e ducz cr Scholarships Awarded? Ij�} �z?r r C /c/1 t_ d r � ,c > c/gvc! �z„' Do you adicipate parlIticipant ri=bers to increase or decrease? Q/�9/'� x, 44 e SQm By how much? Explain: �X z // . C 5 -r Please attach a list of your board members and their phone numbers. Thank you for yourfimel Richfield Athletic Facilities Usage Survey The following survey is being sent to the various athletic organizations to gather information about the different groups that use Richfield's athletic facilities. The results of this survey will be utilized by the Community Services Commission to assess the usage and needs of these facilities. Assoc iation/OrganizationName i%c ���/</ ���5 -��:� e�=s✓,.�, c/� Contact Name 6u5%i : ),, I -4,n Participant Gender ❑ Male M Female ❑ Both Participant Age Range Phone Number Number of Participants Over Last Five Years (list each year) �:S 6 Y5 Last Year's Percentage Breakdown of Resident and Non -Resident Resident 96 4 Non -Resident_ Games/Activities Played on Weekdays v� Weekends S Regular Season Length Y/noll /AJ Tournaments S-(, Time Alotted for Each Game/Activity � Y� %l,s Which field(s) do you use for practice? 4AC01n //ells Which field(s) do you use for gameslactivities? h I Coln Last Year's Fee Structure .d130 -1O)U Scholarships Awarded? J Do you anticipate participant numbers to increase or decrease? By how much? Explain: J P!ease attach a list of your board members and their phone numbers. Thank you for your !imel Richfield Athletic Facilities Usage Survey The following survey is being sent to the various athletic organizations to gather information about the different groups that use Richfield's athletic facilities. The results of this survey will be utilized by the Community Services Commission to assess the usage and needs of these facilities. AssociationlOrgaan/nization Name I� d C N Contact Name Phone Number(,i�-) Participant Gender Q Male ❑ Female ❑ Both Participant Age Range /G, to 0 Number of Participants Over Last Five Years (list each year) _� L 31, 3 k 3 &_ 3L Last Year's Percentage Breakdown of Resident and Non -Resident Resident 3 i�, Non -Resident o Games/Activities Played on Weekdays Weekends X Regular Season Length - X// Tournaments a Time Allotted for Each Game/Activity Which field(s) do you use for practice? Which field(s) do you use for games/activities? Last Year's Fee Structure Scholarships Awarded? 7 Do you anticipate participant numbers to increase or decrease? By how much? ? Explain: %fir? V .4bDc,b- - -- - - Pease =ach a lisf of your bcard members and .heir phone numbers- iiiank you ,`or your time' j Richfield Athletic Facilities Usage Survey u..+rwwW..udW.uu�. The following survey is being sent to the various athletic organizations to gather information about the different groups that use Richfield's athletic facilities. The results of this survey will be utilized by the Community Services Commission to assess the usage and needs of these facilities. i Association/Organization Name Contact Name -Do Le G Kl-e l S"t ber (p /Z-,FH 6-SZ(1Z J 6L'o fie.; - Participant Gender / t P � ? o� f itfC�� ro l� �2ecL� ❑ Male ❑ Female 1 Both q ACC "�P:) Participant Age Range S� / !�� G4G'r ` �1 i� Pnf Szt ��rlS,(Z{'ctch - li Q Number of Participants Over Last Five Years (list each year) ),-t. Last Year's Percentage Breakdown of Resident and Non -Resident er Resident Non -Resident, Games/Activities Played on Weekdays k Weekends �' Wte kS fLo 4cw. — 'T Q!!C Regular Season Lengt J!7n lSQ Vd � [roumaments/_[j,T� rows /65 i weetr-5- d-of-f�eC--, rct�,ccly C�� Y-AaAt[-i XerC2Wee c Time Allotted for Each Game/Activity/1fc. -t kr �L �IOKr� pOna lctSon Which field(s) do you use for practice?: §P /�,a(� Which field(s) do you use for games/activities? I/on[I%c�Sorl �/lri,5/J017, AQSd�ti�i _k42 Last Year's Fee Structure 4;- Q I�kwtwu �� SLID / s ifrlas uH �c-�) << e,-M tX(,f —60 Yes, / �raOwe- Co u.10 �Q Scholarships Awarded? Yes , l l /)0/q rj,,,,si A d e � , /teexl Do you anticipate participant numbers to increase or decrease? T�itY (LOCl/,_' 7p sl g 7Lf c By how much? �hr!if � %li p�i t-5 C// Explain: �ue %l67 i"e- l 61 CI ✓'Pc1 is l'/ h 5'P erg /q fin 4 ✓-e r �c�S 7L Please attach a list of your board members and their phone numbers. Thank you for your time' Richfield Athletic Facilities Usage Survey i I I 11 �I I III�I The following survey is being sent to the various athletic organizations to gather information about the different groups that use Richfield's athletic facilities. The results of this survey will be utilized by the Community Services Commission to assess the usage and needs of these facilities. Association/Organization Name Contact Name 4/JwZ-L/ ��T Phone Number �f,!z - �7o 3 Participant Gender t�- Male ❑ Female ❑ Both Participant Age Range / — Number of Participants Over Last Five Years (list each year) 1;74-5 /moo i/o Last Year's Percentage Breakdown of Resident and Non -Resident Resident L Non -Resident Games/Activities Played on Weekdays// 0.95 Weekends Regular Season Length`T /(/aJ Toumaments Nov Time Alotted for Each Game/Activity _5;3�/�z AW � - Which field(s) do you use for practicez�,l ,","w f�o��i�o� •�, f/��y Which field(s) do you use for games/activities?i� Last Year's Fee Structure s, 7_5 - xj Scholarships Awarded? Do you anticipate participant numbers to increase or decrease? By how much? Explain: Please attach a fist of your board members and their phone numbers. Thank you for your time/ RICHFIELD COMMUNITY SERVICES COMMISSION EXECUTIVE SUAIMXRY Meeting Date: January 21, 2003 Agenda Item Agenda Section 2004-2010 Capital Improvement Budget & Plan Discussion Items Attachments Staff Contact Table with Parks and Recreation Items Jim Topitzhofer It is time now to begin the process to revisit the Capital Improvement Plan, which is a perpetual seven-year plan that is revised on an annual basis. Specifically related to park improvements, the CIP includes major projects such as the Outdoor Pool Renovation, Community Center Remodeling, Tri-CityiYMCA Skate Park, and smaller projects in parks. The attached summary is a revision of the park -related projects from the 2004-2010 Capital Improvement Plan (CIP), which shows the eight -year internal loan funding the Outdoor Pool Renovation Project (notice that the pool expenditures decrease each year from 2004 to 2010, as the loan is paid off from Liquor Store proceeds). As we revisit the CIP and develop our 2004-2010 plan, this loan will be a fixed item, not subject to change. In addition, two remaining loan payments for the second ice sheet at the Arena must also remain fixed in the plan. The Community Services Commission has a past practice of dedicating $100,000 of the CIP towards non -operating park improvements each year (i.e. tennis court resurfacing, new roof for park shelters and bituminous path resurfacing). Assuming the Commission wishes to continue contributing this amount each year, available CIP funds for the next seven years are as follows: 2004 2005 2006 2007 2008 2009 2010 $59,736 $167,000 $73,000 1 $179,000 $187,144 $194,746 1 $202,356 Given these parameters, Recreation Services Staff are requesting initial direction from the Community Services Commission, which will be incorporated into a proposed plan to be presented to the CSC at the February 18 meeting, discussed at a joint meeting with the Planning Commission on March 24 and formally approved in April. Recommended Action j Review, discuss and prepare for formal approval in April. J Pool Arena 2nd Sheet Payment Parks Maintenance Community Center Wood Lake Prairie Rest. Wood Lake Carpet & Office Wood Lake Roof Wood Lake Fence Ice Arena Ceiling Beams Ice Arena Cooling Tower 2004 Capital Improvement Budget 2005-2010 Capital Improvement Plan 250,866 243,264 235,662 228,060 220,458 212,856 205,254 197,644 97,000 98,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 85,000 11,000 121,000 45,000 15,500 55,000 35,000 Lincoln Field & Other 3,634 4,736 TOTAL 500,000 500,000 73,940 179,542 187,144 194,746 202,356 502,662 500,000 500,000 500,000 500,000 500,000 RICHFIELD COMMUNITY SERVICES COMMISSION EXECUTIVE SUMMARY Meeting Date: January 21, 2003 Agenda Item Agenda Section Proposal for Art Center in Richfield Discussion Items Attachments Contact Memo from Mary Wertz to Rick Jabs Rick Jabs Rick Jabs received a memo from Richfield resident Mary Wertz that proposes the construction of an art center in Richfield. The memo, attached here, includes details of Ms. Wertz's ideas for such a facility. Rick brings the suggestion to the CSC for further discussion and feedback. Recommended Action Discuss and provide feedback. JAN-10-2003 09:11 R o, L LPBOPRTORIES 612 374 5426 P.02 To: Rick From: Mary Gertz 'R Arr CpnrPr With Richfield such a great family place, I think that an art center would be a great addition. This could carer ro families and children, with services for individuals, groups, scouts, youth organizations, parents and teachers. I see after school and weekend classes in drawing, painting, sculpture and crafts_ 1 also see the center offering holiday workshops seasonally. In the summer, an arc camp could be offered for grade schoolers. Training sessions could be offered for people who work with children, like teachers, chuxch volunteers, scout leaders and others. The studio could be a grear place for birrhday parties, scout meetings, and family get togecbers. The location could be an existinb storefront, wirh good parking a: c? act s wi ity. A single level storefront would be handicapped accessible, and highly visible. The "build out" could be simple and not particularly expensive. Most art classes are not expensive to present. Only ceramics requires expensive equipment, and this need not be included in the initial development. Since a picture is worth a thousand words, I have included a little sketch of one possible layout. There would be multiple benefits. Edina and Bloomington have art centers, and such a service would be attractive to Richfield residents. I think that a special niche regarding this kind of resource in Richfield would be that is could carer to kids and families. I envision it as a place where creativity and art is accessib. non -threatening. Using the studio for groups t do not otherwise have a space to make a little mess and create artful events would enhance the quality of life in the area. J t111 1V CV VJ lJJ•11 11 ♦. L LnLVe��rVr-.�V� The art center could build on other community activities, like the Historic society, or the vision program. Events involving historic crafts, Brainstorming and creativity, and public art installations could be hosred by the art center. I think it would be great to have a little air gallery, where arc center participants or others could display work for display or sale. The gallery could also include items of local flavor, like "Richfield" clothing, poster style maps (current or historic) and the like. Some thoughts on a budget might include: Rent $24,000 Director $30,000 Instructors $30,000 Materials $20,000 Marketing $10,000 Revenues would come from class fees, gallery sales, and studio rental. At $10 per person, 11,000 participants per year, or 1000 per month would be necessary. This is unreasonable, so a sponsor, city funds, or fund raising would be necessary to operate the center. I think char annual revenues of $40,000 may be possible. This would include: 2 weekly group events averaging $100 each. 10,000 Class offering, with 5-10 classes offered each periods, 10 students each, 6 week sessions, 50 students per period, $45 average cost, 8 sessions annually 18,000 6 Holiday Workshops, 30 participants each 3,000 Gallery sales 5,000 Summer Camp, 60 participants, $50 each 3,000 Selling "memberships" is a standard way of rasing operating funds, and would be compensated with special events, discounts, and recognition. It is impossible to estimate start up costs, without a space in mind. I hope this give you some idea of my concept, and that it is interesting to you. If you have questions, please let me know. Storage STUDIO 1 Sl p and woA sWlons Sfora� work slabons 1 I j Gallery and Reception Store from windows A storefront with window would attract attention. The gallery/reception area would only have co he staffed part time. The studio would have flexible work space , for large and small groups, with a maximum capacity of at least 30. The Build out could be simple. Plain walls will a simple gallery banging system (to allow for flexible display with wall damage.) would he inexpensive. The storage work area could be build from prefab kitchen style cabinets. The studio space would be open for maximum flexibility. It could include a divider to allow two groups to work at one time, but this would not be necessary.