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2009-11-17MIAM COMMUNITY SERVICES COMMISSION AGENDA Tuesday, November 17, 2009 7:00 pm Richfield Community Center (7000 Nico►►et Ave) Commission Members 1 Staff Liaisons i Reed Bornholdt Arlan Nelson Sarah Till Jim Toyitzhofer (Staff Liaison) Fred Wroc� (Coun�l( I Gerry Charnitz (VC) Gary Ness Chair) Michele Thompson I John Evans Secrete Rick Rick Jabs IPisnnin com) i Mike Kristian Rodne�Sc midt Chris Link (PW/Streets Forestry) I Greg Mangold I Joe Springer i ` u, i I l I lIII u4nnnl ul l I II l I lum 111111, 1, Mi lid I. 11111 I 1. Call to Order 2. Approval of Minutes ❑ Regular Meeting: October 20, 2009 3. Public Comment ❑ Items not printed on the agenda 4. Action Items ❑ Cancel Commission Meeting for December 15, 2009 (Ness) ❑ Emerald Ash Borer Policy (Link) 5. Discussion Items ❑ Adventure Gardens Miniature Golf Analysis (Topitzhofer) 6. Committee Reports ❑ Transportation Commission (Ness/Charnitz) ❑ FOWL (Bornholdt) ❑ Honoring All Veterans Memorial, Inc (Schmidt/Topitzhoill ❑ City Hall Advisory Taskforce (Jabs) ❑ Planning Commission (Springer) ❑ Arts Commission (Thompson) 7. Next Meeting Tuesday, December15,2009 7:00 pm Community Center or, depending on previous decision... Tuesday, January 19, 2010 7:00 pm Community Center 8. Adjournment DRAFT MINUTES UNTIL APPROVED BY THE CSC. October 20, 2009 ® RICHFIELD COMMUNITY SERVICES COMMISSION REGULAR MEETING Tuesday, October 20, 2009, Community Center (7000 Nicollet Ave) Joe Springer, Rodney Planning Commission I Rick Jabs CSC Members I Arlan Nelson, Mike Christian, Gerry Chamitz Council Liaison I Fred Wroge Call to Order I Ness called the meeting to order at 7:04 pm. Approval of Minutes Thompson moved, seconded by Bomholdt, to approve the minutes of the regular September meeting. Approved, ayes all. I Discussion Items I Stormwater Pollution Prevention Program Annual Meeting City Engineer Asher and Utilities Superintendent Hintgen presented the annual stormwater informational public meeting. Asher outlined measures taken to educate people about prevention of stormwater pollution prevention. Jabs if these efforts have been incorporated into the new City Hall project. Asher said that the planners have considered responsible stormwater management throughout. Topitzhofer asked how Richfield's stormwater system would be rated on a scale of one to ten. Hintgen said that Richfield has never been on the list of 50 cities that have a history of poor stormwater management; he'd rate the system at 8.5. Ness asked how the system is holding up after 50 years. Hintgen said that, with every road and redevelopment project, the stormwater system is usually replaced in that area. Asher talked about capital projects around Richfield related to retention ponds, problem flooding areas, bike and pedestrian path linkages, etc. I Action Items I FOWL Board Appointment Motion was made and seconded to reappoint Jan Chorzempa and Gordon Hanson to the Friends of Wood Lake Board of Directors. Approved, ayes all. I_Staff Reports I Recreation Services Topitzhofer reported on the following: • Vets Park Planning: Plans will be discussed with park neighbors, a CSC subcommittee, and staff, to naturalize a portion of the park, remove invasive species, etc. Topitzhofer met with a resident with environmental management experience who identified the middle portion of the marsh as the most affected by invasive species, overgrowth, etc. • Jefferson Park Planter. A neighbor of Jefferson Park called to inquire about planting native plants around the park sign, maintained by volunteers. • Park Ordinance Updates: Topitzhofer met with the Advisory Board of Health, who were very much in favor of a strong no -tobacco -in - parks ordinance. I Committee Reports I Transportation Commission: Ness provided the report (no meeting). FOWL: Bomholdt provided the report (no meeting). Honoring All Veterans Memorial., Schmidt provided the report. Pancake breakfast on Sunday, October 18, went well. City Hall Advisory Taskforce: Jabs provided the report. Planning Commission: Springer provided the report. Arts Commission: Thompson provided the report. I Adjournment I Bomholdt moved, seconded by Thompson, to adjourn. Meeting adjourned at 8:26 pm. I Next Meeting I Tuesday, November 17, 2009, 7:00 pm Community Center, 7000 Nicollet Avenue RICHFIELD COMMUNITY SERVICES COMMISSION R,. EXECUTIVE SUMMARY Meeting Date: November 17, 2009 Agenda Item: Emerald Ash Borer Policy Direction Agenda Section: Discussion Items Attachments: None Contact: Chris Link (612-861-9174) Summary: As part of the regular Community Services Commission meeting, Public Works staff will be presenting information about Emerald Ash Borer (EAB) and its inevitable infestation. EAB is an introduced pest that was first discovered in Detroit, Michigan in 2002. Since then, EAB has spread to thirteen other states and has recently been discovered in St Paul, MN. It has been found that once EAB has become established in a community, all ash trees will be dead within five years. The purpose of the meeting is to review possible steps to be taken to lessen the impact of EAB and to provide policy recommendations for the removal and/or chemical treatment of ash trees. Recommended Action: None. RICHFIELD COMMUNITY SERVICES COMMISSION .,.,,._,,,,... EXECUTIVE SUMMARY Meeting Date: November 17, 2009 Agenda Item: Adventure Gardens Miniature Golf Analysis Agenda Section: Discussion Items Attachments: Repair Analysis and Financial Data Contact: Jim Topitzhofer Summary: Brandon Klement, Facilities Manager, will present the attached report on the condition of the Adventure Gardens Miniature Golf facility, repair recommendations, and financial data. Staff is requesting the Commission to discuss a long term plan for the operation of this facility. Staff will present various options ranging from a full restoration to closure. The Commission should plan to discuss the matter over several meetings. Recommended Action: Discuss a long term plan for continuing the operation of Adventure Gardens Miniature Golf. ADVENTURE GARDEN MINIATURE GOLF REPAIR ANALYSIS History Adventure Gardens Miniature Golf Course is a custom -designed, 18-hole miniature golf course that was built in 1993 at a cost of $320,000 with fully - contoured fairways and greens that sits on one acre of Richfield's Veterans Memorial Park. Ten holes are wheelchair -accessible. The course is accented by the sound of waterfalls, a flowing stream, walk -over bridges and several large ponds. When the mini -golf course was constructed in 1993, it was not built for the weather conditions that it experiences. Weather conditions such as the winter elements of the freeze/thaw cycle have created great destruction to the mini golf course. A series of short-term repairs have been done over the past several years due to the limited life expectancy of the golf course and the high cost to re -construct the course to withstand cold weather conditions. Repair Recommendations A summary of recommended repairs are summaries below. Option A is a summary of recommended repairs including a full rebuilding of the waterfall feature. Option B is a summary of recommended repairs without a waterfall restoration and is much less costly. Either option would create an attractive miniature golf course that our community can be proud of, and most importantly to create a safe facility for our community to utilize. Option A - Repair with Waterfall Rebuild Hole Reconstruction ------------------------ $ 150,000 Waterfall Reconstruction ------------------ $ 250,000 Lighting Repair ----------------------------- $ 4,000 Electrical Repair ---------------------------- $ 3,500 Side Walk Repair --------------------------- $ 2,000 Mole Removal ------------------------------ $ 3,000 Landscape Improvements ----------------- $ 15,000 Total Cost with Waterfall Rebuild: --------- $ 427,500 Option B - Repair with Elimination of Waterfall Waterfall Demolition ---------------------- $ 15,000 Hole Reconstruction ----------------------- $ 150,000 Lighting Repair ----------------------------- $ 4,000 Electrical Repair ---------------------------- $ 3,500 Side Walk Repair --------------------------- $ 2,000 Mole Removal ------------------------------ $ 3,000 Landscape Improvements ----------------- $ 15,000 Total cost without Waterfall -------- $ 192,500 Detailed Description of Recommended Repair Miniature Golf Holes/Greens All 18 holes are constructed of a foam base. The borders are concrete that are not fastened to the foam. The indoor/outdoor carpet is glued to the foam base of each hole. Each hole would need to be reconstructed to eliminate the issues associated with the annual repair. The reconstruction of the 18 holes would consist of removing the existing 18 holes. Then all 18 holes would be reconstructed in same layout using a concrete slab for base of hole. The borders would consist of brick that would be mechanically fastened to the concrete base. The putting surface would be indoor/outdoor carpet glued to the concrete base of each hole. Waterfalls The waterfalls are constructed of a foam base enclosed by a stucco finish. To completely repair the waterfalls to allow for proper and safe operation demolition of existing faux rock ponds, stream and waterfalls would be necessary along with removal of existing, non-functioning equipment. Assuming we can utilize all underground suction and return plumbing, installation of new steel re enforced concrete pools, streams and basins, and all new pumping and water clarity equipment with full automation to maintain fluid levels, chlorination, and filtration components would bring the water features up to code for operation. All new rock structure construction would require steel re enforcement and acrylic based stains. Products to be used would be natural replicated stone products along with a double layer waterproofing plus concrete surface protection coating. Sidewalks/Walkways The walkways between holes have also been cited by the City of Richfield Safety Committee to be repaired to meet state code for walkways to eliminate trip hazards. Mole Removal: The Mini Golf Course is infested with moles and which creates unsafe walking Lighting and Electrical Broken Night Lights need to be replaced and an unbreakable cover installed along with replacement of electrical service boxed. These items were cited by the -City of Richfield's safety committee as needing to be repaired and replaced. � \ . .i - � Hole Three: Remove Existing Sod Between Top/Bottom of Pipe Add 6ML Poly to Area Add 1 %s P.Q. Rock to Bed Replace Removed/Broken Black Edge Trim Up Spruce Trees and Add Mulch to Tree Bases .q,3® r ��`l�.'S5m'1`¢ --,�Tn r-'n �p•v; v itx .Ts� t rt�" � a, � yv,4y.� 11 f ': i •+fie"t i e t'MW k I y,4 tvt a4� - J s g a ,t e'er, �'1 t C ae•y y o` ^+ �j:v X }t�Y •�tifV fY+ �,R f2 �k4 NJ '•�4 �'6 `�q i� S _ 8 �}T9�,,•- i Pt d r;�j 1, f'St-IYI it � r yl.: •" �" ♦ 41�ar.r ". _. f v vu y 7 it, yT r <, +�; r, a" �. ;t ^ N ,. 3+, �+ ice"*' �i Ft � i c✓ - 4 A 0 Am W k.t a �s �" t.:l, r ✓ '�{`c .x »�ri. „�'w' ` �" x -'-� :j..�,�r+'y� } vsi ��,� i,-{'.� t�s€nx. ��}•. i 4 `} � np.. { ♦ .Nth , . � � Q.+� a'. � dI •' r M!f `k;j,q Nl ,ily,` � - kt xr aY '� �r �' tt�' �. ' l :. � 1 /1 A.'j lrrt '�Y�J S�A F�. •eji Y�}F ��Y(((l. + �. ej . r L' r .{ ' '� sT' °• i s 4, 1",nn d r �,,s � n,' !w< '. � �.'Yji d l D �. ,A L7 =`�Y ��t��i�{ i•� ,�Fa; -k r y.,'+. � '�v ky raaa�l!'"� }n ix Ot* t, k l�"!*_•� f`(�A � t'{n �i, ,Tt��'�c•T+�y�??, �;•„a� rY7`;p�'� tit ��,� K# � ��F �, `� tb ! < i'; ♦ r y.. r. I�,},,ryy rYe� "'�' kr �4 P x:4� � yY�� ,A atie .. { riF ! y f ♦ C! s �w a a r lr,�, '` r{�� T t` Al. E^ , F n r� y j Tf c 1P� o-r Y l � ♦ iM �j k;, 4 dx Er+A'< {sru �'ix, x •�" ipyF��if °S % K r � f � l <y>>��i�+t�w , ��"��v� ��4�s .��i P�Sl1 < ))A Iyy� "F �5��♦�/ � �kr ' 4�`t 1 J }� •.� L � r YF P{' � Y�at ',t� �� ! � 8 R Fri' 1� (V ♦ ,3�.��tk� 1��1'�$` ,n k "i W } �q.+�. +is-! ,�.�� P . �� t!yi'� S•• �q l �(1 F t� iiw +'� VI4N11 fH•, !J 7 a a r' `• r e'r DA c D o j„ �-4 f �A .y k ..• a P s\ 17, L s yFl�jo J �Cvy P 1. SS y S , C. u4 vl{�°� 'if�� 'nI d�ua: •.� lid 1 � � �• 'rz"' t i 'r .r r } � 4 t ' f, p y I C Pon Po i si �. t tit 4L� dN_ y >PM , Hole Seventeen: Remove Stumps Add 1 '/z P.Q. Rock to Low/Thin Areas Replace Broken/Removed Black Edge Trim Maple Clump to Desired Shape and Mulch Base Remove Rock From Steps F 1989 PAID ROUNDS 1Qi1U Typos 214 1 , bail 20g31 $ a 1", 95 17,14 1S,Uob Ia, C 1a, /Zposl T,D)B 20071 2006� �gp9 (/301 1 � 17,37i .4,ho.i MEE ROUNDS 2,2071 1,716 2,3211 1,7361 1,866 2,3881 1,267 6691 4731 269 271 OTAL ROUNDS 20,242 19,711 19,461 16,801 16,486 18,105 17,134 17,2771 17,850 14,858 12,976 EPRECIATION 18,501 19,471 20,506 20,506 20,510 20,459 21,298 21.7031 20,961 21,019 22,000 PERATING EXPENDITURES 67,537 75,661 74,850 77,144 100,260 90,628 81,168 93,9351 99,421 107,647 75,999 XPENDITURES+DEPRECIATION 86,038 95,132 95,356 97,650 120,770 111,087 102,466 115,638 120,382 128,666 97,999 INI-GOLF REVENUE 55,361 59,164 62,087 54,164 58,674 61478 67,766 68,932 74,019 64,699 56,975 ONCESSION REVENUE 12,431 12,244 12,410 10,716 11,617 10,955 11,134 10,369 11,123 9,511 7,618 HELTER REVENUE 6,770 10,921 11,895 12,418 14,050 13,880 12,182 16,603 15,268 16,329 14,271 OLF+CONCESSION REVENUE 67,792 71,408 74,497 64,880 70,291 72,433 78,900 79,301 85,,142 74,,210 6141,.,45903 ROFIT/LOSS - 7 -20,859 -32,770 -5 65 -23 566 -36 337 -35240 -54456 -33406 W/O DEPRECIATION -3-12,264 -29 18,4 -2,268 -14,634 -14,279 -33,437 -ROFIT/LOSS 6 $25,00r $20,000 $15,000 $10,000 $5,000 $0 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 $10,000 $0 -$10,000 -$20,000 -$30,000 -$40,000 -$50,000 -$60,000 PROFIT/LOSS PROFIT/LOSS W/O DEPRECIATION 1999 200 2002 2003 2004 2006 2007 2008 2009 FUND: SPECIAL FACILITY DEPARTMENT: Recreation Services BUSINESS UNIT: SPECIAL FACILITIES - 56000 DETAIL EXPENDITURES BY BUSINESS UNIT 2008 2009 2009 2010 CLASSIFICATIONS ACTUAL BUDGET REVISED BUDGET Costs of Goads Sold 5510 Purchases for Resale $ 7,198 $ 5,080 $ 5,000 $ 5,000 Costs of Goods Sold Total $ 7,198 $ 5,080 $ 5,000 $ 5,000 Personal Services 6007 Seasonal $ 36,020 $ 38,880 $ 29,620 $ 29,810 6009 Overtime 984 - - 6031 Employer Social Security 2,294 2,460 2,290 2,530 6032 Employer Medicare 537 570 530 590 6033 Employer Pera 407 - - _ 6038 Workers Compensation 60 60 60 60 6051 Interdepartmental Labor 26,392 27,550 27,550 27,550 Personal Services Total $ 66,694 $ 69,520 $ 60,050 $ 60,540 Other Services & Charaes 6103 Professional Services -General $ 456 $ 1,000 $ 1,000 $ 1,000 6201 Rents & Leases - 120 120 120 6202 Data Processing Rental 1,716 2,000 2,910 2,720 6205 Maintenance & Repairs 75 10,000 5,000 5,000 6206 Accident Repairs - 500 500 500 6207 Utility Services 8,894 13,970 13,970 13,970 6301 Advertising & Publication 4,021 3,000 2,000 2,500 6302 Communications 781 500 600 600 6303 Professional Development 224 250 250 250 6307 Insurance & Bonds 750 810 810 840 6308 Property Liability 900 900 900 910 6310 Taxes & Licenses 44 160 160 170 6315 Other Contractual Services 531 440 440 450 6401 Office Supplies 33 550 500 550 6402 Copy Charges 93 - - - 6403 Postage 626 250 250 380 6409 Uniforms & Clothing 1.268 900 900 950 6412 Maint. & Const. Materials - 600 600 650 6414 Other Supplies 11,986 4,500 4,500 4,750 6513 Other Charges 1,357 720 720 800 Other Services & Charges Total $ 33,755 $ 41,170 $ 36,130 $ 37,110 Depreciation 6610 Depreciation $ 21,019 $ 22,000 $ 22,000 $ 22,000 Depreciation Total $ 21,019 $ 22,000 $ 22,000 $ 22,000 SPECIAL FACILITIES TOTAL $ 128,566 $ 137,770 $ 123,180 $ 124,650 - 211 - FUND: SPECIAL FACILITY DETAIL REVENUES BY FUND 2008 2009 2009 2010 CLASSIFICATIONS ACTUAL BUDGET REVISED BUDGET Recreation Enterprise 4972 Regular Play $ 57,553 $ 67,380 $ 67,380 $ 65,000 4974 Discount Play 6,820 5,700 5,700 5,700 4976 Family Special 724 960 960 1,000 4978 Birthday Special 459 1,310 - - 4990 Concessions 9,952 12,500 10,000 10,000 Recreation Enterprise Total $ 75,508 $ 87,850 $ 84,040 $ 81,700 Other Income 8011 Investment Earnings $ 736 $ - $ - $ - 8016 Building Rental - Non Taxable 5,612 5,300 5,300 5,500 8017 Building Rental - Taxable 10,188 10,400 10,400 10,700 Otherincome Total $ 16,536 $ 15,700 $ 15,700 $ 16,200 SPECIAL FACILITY TOTAL $ 92,044 $ 103,550 $ 99,740 $ 97,900 210 - Chris Link Caopsa ST"Id Ash Borg Proja ,�..tin..6, QP » 46 Richfield's Urban Forest Update a Recommended Measures fi•om MNDA & MNDNR Reduce ash stand by 10% per year Create Tree Inventory Plant various types of trees I Stop planting ash trees Quarantine Area Measures Taken by Richfield to Lessen Impact No new ash plantings since 2002 Planting new varieties of trees Creating a tree inventory Policy Recommendations No trimming or removals of ash trees May 1st - August 31st Remove certain ash trees Replace ash trees that have been removed Chemical Treatment of certain trees Monitor tree contractors that work within the City Chris Link Richfield's Urban Forest Update