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2010-03-16-' COMMUNITY SERVICES COMMISSION AGENDA Tuesday, March 16, 2010 7:00 pm Richfield Community Center (7000 Nicollet Ave) Commission Members staff I Liaisons Reed Bornholdt Greg Mangold Bob Shotwell Jim Topitzhofer (Staff Liaison) Fred Wroge (Council Ger yCharnitz (Acting Chair) Arlan Nelson Joe S ringer John Evans (Secretary) Rick Jabs (Panning om) Dan Edgerton Rodney Schmidt SarahI Michele ThomRson ulllli IIII II iil 1 W I.i Yliil iIJ irWill mli . 1 11 ill 11, 1 1., a "11 1 u IIII ill it 111lli i I I Il li 1. Call to Order 2. Introduction of New Commission Members 3. Approval of Minutes ❑ Regular Meeting: January 19, 2010 4. Public Comment ❑ Items not printed on the agenda 5. Appointments/Liaisons ❑ Elect Chair/Vice Chair & Appoint Liaisons 6. Staff Reports ❑ Appoint Liaison for Bike Task Force ❑ Parks Ordinance Revision 7. Action Items ❑ Lincoln Athletic Complex Play Equipment Selection 8. Discussion Items ❑ Concert Band Backdrop ❑ Parks Capital Improvement Plan 9. Committee Reports ❑ Transportation Commission (Charnitz) ❑ FOWL (Bornholdt) ❑ Honoring All Veterans Memorial, Inc (Schmidt/Topitzhofer) ❑ Planning Commission (Springer) ❑ Arts Commission (Thompson) 10. Next Meeting Tuesday, April 20, 2010 7:00 pm Community Center (7000 Nicollet Ave) 11. Adjournment J DRAFT MINUTES UNTIL APPROVED BY THE CSC. January 19, 2010 RICHFIELD COMMUNITY SERVICES COMMISSION REGULAR MEETING Tuesday, January 19, 2010, Communi Center (7000 Nicollet Ave) r, CSC Members Arlan Nelson, Michele Thompson, Greg Mangold, Joe Springer, Gary Ness, Rodney Schmidt, Sarah Till, Mike Christian, Gerry Chamitz Planning Commission Rick Jabs I Staff Jim Topitzhofer, John Evans Others Dave Butler Richfield S m honic Band, Bob Shotwell (upcomi CSC Member r CSC Members Reed Bornholdt Council Liaison Fred Wroge Call to Order I Ness called the meeting to order at 7:04 pm I Approval of Minutes I Schmidt moved, seconded by Christian, to approve the minutes of the regular November meeting. Approved, ayes all Other The group acknowledged the service of Ness and Christian, whose terms expire at the end of January. I Discussion Items I Parks Capital Improvement Plan Topitzhofer presented a draft of the capital improvement plan, explaining that the plan is revised each year and projects out the plan to spend liquor store revenue on park improvements and major maintenance items. He outlined the items projected for the next five years. Topitzhofer introduced Butler, who advocates for the construction of an amphitheater with some kind of bandshell and sound system; he said that the band has found a need for improved facilities where they play now at Augsburg. Topitzhofer mentioned the possibility of some kind of fabric canopy or backdrop in the short tens to build interest in the concert series. Nelson asked if speakers could be put up in Augsburg Park; Butler said that the band got a grant from Best Buy to purchase a sound system. Ness asked if a motion is needed for tonight; Topitzhofer said that feedback is needed tonight so he can revise the plan and bring back another draft. Mangold wondered if the Council will seek to maintain existing projects rather than expand project plans in light of budget constraints again in 2010. Topitzhofer said that Richfield was faced with losing end -of -year financial aid at the end of 2009 and the Council was worried, but the aid did come. He said that the Council does anticipate a cut in local government aid in 2010, though. He said that the City Hall project is overbudget and parts of the project will be rebid to bring down the project cost. He said that he has received clear instruction to pay off the Lincoln project as soon as possible. Christian asked what the plan is for a skate park in Augsburg and asked if it would be a good usage mix with an enhanced amphitheater. Topitzhofer said that the two wouldn't likely be a good mix of usage. Ness said that it would probably be okay; the skateboarders wouldn't be here when some types of bands are playing. Schmidt suggested waking to see how the Council feels about the skate park in 2010; if they want to push it back, some of the extra money could be used for the vets park sign and maybe the amphitheater equipment. Adventure Gardens Mini Golf Analysis Topitzhofer said that the CSC concluded that staff should continue operating the facility in 2010 with minimal repairs to address safety concerns, and examine the feasibility of moving the course over by the pool in the future. He said that staff has identified 2014 as a possible year to move the course, since that was the year previously planned for building the pool splash pad, but that item isn't in the plan at this time. He said that staff consulted with a group to get an estimate on expanding to 18 holes. He said that a low -buck option would be about $100,000, while a fancier facility like Moose Mountain at the Mall of America would be more like $700,000. He said that a middle-of-the-road option might be like the Science Museum course, at about $300,000. Parks Ordinance Revisions Topitzhofer said that the Council expressed support of proposed rules regarding wild animal feeding, restricting sales in parks, and restricting use of tobacco. He said that the Council suggested using administrative fines as a penalty. He said that the City Attorney is drafting text to propose amendments to suggest such enforcement penalties. Other Items I Ness said that, if the City is considering possible locations for a fenced -in off -leash dog park, the area along the east side of Wood Lake Nature Center may be a feasible area. I Committee Reports I Transportation Commission: Chamitz provided the report. Honoring All Veterans Memorial: Schmidt provided the report. Arts Commission: Thompson provided the report. I Adjournment j Schmidt moved, seconded by Christian, to adjourn. Meeting adjourned at 8:40 pm. I Next Meeting I Tuesday, February 16, 2010, 7:00 pm, Community Center, 7000 Nicollet Ave JRICHFIELD COMMUNITY SERVICES COMMISSION R1 EXECUTIVE SUMMARY Meeting Date: March 16, 2010 Agenda Item Elect Chair & Vice Chair/Appoint Liaisons Attachments None Agenda Section Action Items Contact Acting Chair Gerry Charnitz Acting Chair Gerry Charnitz will conduct a selection process to appoint the Commission Chair and Vice Chair for the upcoming year. The following information pertaining to the Commission Chair and Vice Chair is provided by the Commission Bylaws: The members of the Community Services Commission... each year shall elect, by secret ballot, from their membership, a chairperson and vice -chairperson to serve for the ensuing year. DUTIES OF THE OFFICERS The chairperson shall chair all regular and special meetings and shall be responsible for the annual report to the City Council. The vice -chairperson shall preside at all meetings of the Commission in the absence of the chairperson. CSC members can serve multiple terms as chair, vice chair, or liaisons. Gerr Charnitz (Acting) Vice Chair Vacant (previously held by Gerry) Planning Commission Liaison Joe Springer Arts Commission Michele Thompson Transportation Commission Gerry Charnitz Friends of Wood Lake Board of Directors Reed Bornholdt Conducts monthly CSC meeting (every 3rd Tue, 7 pm) May conduct one or two meetings per year Reports on monthly meetings (every 4th Mon, 7 pm) Reports on monthly meetings (every 1st Thursday, 7 pm) Reports on monthly meetings (every 1st Wed, 7 pm) Reports on monthly meetings (every 3rd Tue, 4:30 pm) LIAISONS THAT DO NOT REQUIRE APPOINTMENT Position Previous Appointee Honoring All Veterans Memorial, Inc (non-profit organization) Rodney Schmidt (Treasurer) Recommended Action: Appoint to serve as Community Services Commission Chair and to serve as Community Services Commission Vice Chair, and approve liaison appointments, with all terms expiring January 31, 2011. RICHFIELD COMMUNITY SERVICES COMMISSION EXECUTIVE SUMMARY Meeting Date: March 16, 2010 Agenda Item Lincoln Athletic Complex Play Equipment Selection Agenda Section Action Items Attachments Contact Request For Proposal for Lincoln Athletic Complex Play Equipment Jim Topitzhofer and Shade Structure Recommended Action Recommend Play Equipment Proposal for Lincoln Athletic Complex to City Council A neighborhood meeting was conducted by Commission members Rick Jabs and Sarah Till on January 26, 2010 to gather preferences for new play equipment to be installed as part of the renovation of Lincoln Athletic Complex. A number of preferences were identified and included in the attached Request for Proposal (RFP). The RFP was sent to all Minnesota and regional play equipment representatives and nine proposals were received on March 9, 2010. The proposals will be scored by Sarah Till and Jim Topitzhofer and they will present a recommendation at the Commission Meeting 0040 RICHFIELD COMMUNITY SERVICES COMMISSION EXECUTIVE SUMMARY Agenda Item Concert Band Backdrop Attachments Report from David Butler Recommended Action None — Discussion Only Meeting Date: March 16, 2010 Agenda Section Action Items Contact Jim Topitzhofer Please review the below report from David Butler, who testified at the last Commission meeting about the need to improve outdoor concert facilities in Richfield. REPORT FROM DAVID BUTLER, RICHFIELD SYPHONIC BAND My first contact was with Doug McCann of Sterling Fence, Inc. of Eden Prairie, the company that recently built the new backstop for the Richfield High School baseball diamond at Lyndale and 70th street. He said Sterling Fence could build a back drop for the City that would be much like the backstop for the ball field. He referred me to Gregory J. Duerr, structural engineer with Structural Design & Associates Inc., the company that does structural design for Sterling Fence. I met with Greg Duerr at his office and we went over a possible design. His main concern in designing a structure that was to be removable, was in coming up with a base to hold the posts that would not deteriorate in a few years in the weather. He said unless one were to use stainless steel, any structure in the ground that could not extend above ground level would not last long. I had told him the permanent supports in the ground could not extend above ground level because of the use of the area in the winter for sliding. He said it could be done but he was not encouraging. I then met with Steven J. Kvernstoen and Sari Ronnholm of Kvernstoen, Ronnholm & Associates, Inc, Consultants in Architectural Acoustics. They help design buildings with acoustics in mind. They felt a backdrop for an outside stage would be of value and we talked about designs they would recommend. They are not into structural issues. They did draw out a design of a back drop for me with measurements they felt would help with the acoustics and would not be complicated to construct. I made a number of calls about fabric and vinyl materials that could be used to cover the back drop, and am satisfied materials are available that can withstand the 90 mile an hour test which is the requirement under the Richfield City Code for such a structure. There are a number of companies who manufacture and sell moveable stages, such as the one used for the Fourth of July event in Richfield, but they are expensive and I don't think are what is needed now for the Richfield Summer music series. I made a contact with Jim Maland of Bonestro Engineering of St. Paul. They help cities with park architectural issue. They are willing to make a trip to the area, look it over, and give us some ideas. My conclusion is that we should not proceed with the idea of building a removeable back drop for the 2010 season. The timing is too short. Besides that, my recommendation is that the Commission take a harder look at a longer term solution that may result in a decision to build a permanent back drop in another location in the city within the park system. I would like to suggest to the Commission that they appoint a committee to look into the situation, review alternative sites, consult with an architectural firm who has experience in the area of music in the parks and come up with a plan. In the meantime, the bands will get along just fine during the 2010 season at the present location in Augsburg Park. The new sound system owned by the Richfield Historical Society is available for use by the performing bands. -David J. Butler, Manager, Richfield Symphonic Band MWAMRICHFIELD COMMUNITY SERVICES COMMISSION EXECUTIVE SUMMARY Meeting Date: March 16, 2010 Agenda Item Agenda Section Recreation Services Capital Improvement Plan Discussion Items Attachments Contact Recorded Minutes of Richfield City Council, Item 6, February 23, 2010 Jim Topitzhofer Recommended Action Discuss Skate Park Timing to the existing Recreation Services Capital Improvement Plan The Commission reviewed the below Capital Improvement Plan (CIP) at the last meeting to prepare for the task of completing and annual update of the plan. The Skatepark was an item of discussion because it was delayed last year by City Council. The reason the Council delayed the project was the timing of potential government aid cuts to the City from the State of Minnesota at the same time the City was committed to significant capital projects such as City Hall and several large road projects. The Commission directed Jim Topitzhofer to approach the City Council to see if they prefer to proceed with keeping the Skatepark in the plan for 2010, or delay it again for the same reasons as last year. The Council discussed the matter at their regular meeting on February 23, 2010, and there are differences in opinion from the Council as to the timing of the Skatepark project. Minutes recorded from their discussion are attached. The Council would like the Community Services Commission to further discuss the timing of the project and develop a recommendation for the Council to consider. A summary of the current CIP is below: Capital Improvement Projects Outdoor Pool Renovation Minigolf at Pool Site & Dog Park vets Monument Sign Parks Maintenance Lincoln Fields Arena Rink 1 Bleachers & Railings Arena Restroom Renovation Type One Skate Park Wood Lake Carpet Wood Lake Parking Lot Community Center Boiler Community Center Carpet Amphitheater Sound System and Backdrop Replace Outdoor Lighting at Taft 2010 2011 2012 103,800 103,800 103,800 25,000 50,000 50,000 100,000 226,200 151,200 119,200 70,000 TOTAL 450,000 15,000 12,000 2013 2014 2015 200,000 100,000 80,000 63,600 50,000 20,000 136,400 100,000 100,000 202,200 287,500 15,000 105,000 100,000 450,000 450,000 450,000 502,200 387,500 07-a3-eo Item #6 CONSIDERATION OF ITEMS, IF ANY, REMOVED FROM CONSENT CALENDAR Former Item #5A - Consideration of approval of first reading of transitory ordinance providing for expenditure of funds from Special Revenue Fund for certain capital improvements and scheduling public hearing and second reading for March 23, 2010 S.R. No. 30 Council Member Wroge stated he is not against the skatepark but due to the financial issues facing the City, he could not support the expenditure of funds for this capital improvement. He expressed concern of sending the wrong message to the community and suggested paying down the existing debt service. City Manager Devich explained the City Charter established that liquor projects can only be used on Special Revenue capital improvements, not for operating costs. The Community Services Commission will be discussing the transfers in March, and since there is no time sensitivity, the City Council could postpone action until the Community Services Commission's review and recommendation. Council Member Sandahl stated the skatepark was delayed last year because of funding and she believed it was unconscionable to fund some sports and not others as recreational opportunities for Richfield youth. Mayor Goettel agreed with Council Member Sandahl and added the skatepark use is free and the youth want A. Council Member Elliott expressed support for the skatepark but expressed some concern for initiating a new project instead of paying on debt service. Council Member Fitzhenry questioned other costs related to the skatepark that may be incurred. M/Sandahl, S/Goettel to remove this item from the aoenda and consider it again after the Communitv Services Commission's review. Motion carried 5-0.