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2011-04-19J COMMUNITY SERVICES COMMISSION AGENDA • Tuesday, April 19, 2011 7:00 pm Richfield Community Center (7000 IVicottet Ave) Commission Members Reed sornholdt Greq Mangold Michele Thorr)yson I Gerry Charnitz (Chair) Arlan Nelson Sarah Till (VC) I Dan Edgerton Bob Shotwell LuAnn Werner I David Gepner Joe Syrjnger III I 1ii1111 1. 1 Ili nii.l 1i6..1.. 161 11 �i IJ Ylili Ii ililLi 1. Approval of Minutes ❑ Regular Meeting: March 15, 2011 2. Public Comment ❑ Items not printed on the agenda 3. Staff Reports ❑ Mini -Golf Agreement (Topitzhofer) ❑ Heredia Park Reconstruction (Topitzhofer) 4. Action Items ❑ Park Capital Improvement Plan (Topitzhofer) staff Jim Topitzhofer (Staff Liaison) John Evans (Secretal 5. Committee Reports 6. Transportation Commission (Shotwell) 7. Bike Task Force Group (Gepner) 8. Community Bandshell Planning Group (Bornholdt/Edgerton/Rublein) 9. FOWL Board (Werner) 10. Honoring All Veterans Memorial, Inc (Bornholdt/Topitzhofer) 11. Planning Commission (Springer) 12. Arts Commission (Thompson) 13. Waste Hauling Study Group (Mangold, Werner) 14.Next Meeting Tuesday, May 17, 2011 7:00 pm Richfield Community Center 15.Adjournment Liaisons Fred WrogeJCouncil� Rick Jabs (FP'lanning oll J 1 1 1 f DRAFT MINUTES UNTIL APPROVED BY THE CSC. March 15, 2011 ddd REGULAR COMMUNITY SERVICES COMMISSION REGULAR MEETING Tuesday, March 15, 2011, Community Center (7000 Nicollet Ave) r, CSC Members Dan Edgerton, Greg Mangold, Gerry Charnitz, Sarah Till, Reed Bornholdt, Bob Shotwell, LuAnn Werner, Dave G�prer, Aden Nelson Staff Jim Topitzhofer, John Evans, Kelly Mertes, Brandon Klement, Chris Link Planning Commission Tom Rublein CSC Members Joe Springer, Michele Thompson Council Liaison Fred Wroge Call to Order/Approval of Minutes I Charnitz called the regular CSC meeting to order at 7:02 pm. Gepner moved, seconded by Bornholdt, to approve the minutes of the regular February meeting. Approved, ayes all. Items Not On Agenda I Till asked Klement if staff has considered offering healthier foods at the City concession stands. Topitzhofer said that the company that the City will be working with to operate mini -golf has already been asked to provide healthier snacks and, because of the SHIP Grant money the City has received, staff plans to continue looking into healthy food options. Introductions j Rublein, the new Planning Commission liaison, was introduced to the group. Staff Reports I Recreation Programs Report Topitzhofer introduced Recreation Supervisor Kelly Mertes, who gave a report on the Adaptive/inclusion programs and youth programs offered by Richfield Recreation. Mini Goff Agreement Topitzhofer told the group that the operation of the mini golf course would be outsourced to a private company, who will also rent bikes (and City staff plans to make improvements to trails at Vets Park). The City will earn a percentage of the revenue. He said that the group has worked with the Minneapolis Park Board and has a good marketing presence in South Minneapolis. Charnitz told new members that it had been discussed to move mini golf over by the pool to consolidate staff. Heredia Park Reconstruction Topitzhofer said that the Heredia Park neighborhood will be invited to a meeting at City Hall to discuss the completion of the City Hall reconstruction project and the adjacent park. He said that the neighborhood will be Action Items I Pool Fee Structure Special Facilities Manager Klement introduced a new fee schedule that would raise daily admissions, but reduce the price of season passes and. offer quantity discounts on them. Gepner moved, seconded by Werner, to approve the fee structure. Approved, ayes all. Diseased Tree Removal Program Streets Supervisor/Forestry Manager Link said that staff is considering eliminating a City -secured private contractor, beginning to recommend tree contractors and initiating a permit/license fee for contractors to work in the City. Gepner asked about the diseased tree policy: Link said that a tree is spotted or reported as diseased, marked, and the resident is given a time limit to remove it or they are offered an assessment for the City to have it removed. City staff does not do removal work on private property. Currently, the City goes out for bid and has a secured contractor. The proposed idea would be for City staff to give out a list of contractors who have been issued permits to work in the City. Werner asked what the fees are in other communities and what it would be in Richfield. Link said that it ranges from $20 to $200, ours may be in the $40-50 range to cover staff time. Charnitz asked if Richfield could team up with another community to cooperate on the approved contractor list and permit, offering some reciprocity between cities. Topitzhofer said that the group seems to be favoring some form of licensure and approved list; the group agreed by consensus to recommend this approach to staff and the Council. Augsburg Skate Park Design Recommendation Topitzhofer said that the selection committee met in an e-meeting with Hardoore Skateparks to redesign their submitted drawing, citing the sidewalk that seemed to lead to nowhere. He said that Hardcore redesigned that end to curve back into the park. Topitzhofer said that the plan does involve one challenge: it would require the removal of one oak tree. He said that, other than that, the group is confident that the project will be within budget and, once excavation begins, there may not be as much soil amendment required and some skate features may be able to be added. Werner asked if the basketball court would still be usable; Topitzhofer said that the court would not be usable anymore. Mangold said that Roger Schmidt, member of the selection committee, said that the court could be used to help with crowding (skaters could use that space, as well). Shotwell asked if the oak could be replaced with a disease -resistant oak further away from the park. Rublein asked why the skate park and the basketball court wouldn't mix; Topitzhofer said that skateboards can fly loose and he said that Schmidt said that the personalities of the different user groups sometimes conflict. Mangold moved, seconded by Gepner, to recommend Council approval of the execution of a contract with Hardcore Shotcrete Skateparks based on their submitted design proposal. Approved, ayes all. March 15, 2011 Discussion Items Organized Garbage Collection Mangold presented a report, stating his reasons for supporting the implementation of a single, City -approved haulers. Nelson asked how many trucks per week would be required to pick up the whole city; Topitzhofer said that it would still be far fewer trucks than the current six haulers. Till said that her block has six haulers; Charnitz said that his block has three. Mangold said that, overall, fewer haulers would result in fewer trucks. Werner said that some people feel strongly attached to certain haulers, especially when they prefer smaller haulers to the big corporations. Nelson said that some people may object to being stuck with a certain hauler for the full length of the agreement with the City. Mangold said that some people will also object to the government involvement in this scenario. Topitzhofer said that there are other options that would reduce trucks: for instance, work with the haulers to have them cooperate on just one yard waste hauler. Topitzhofer suggested continuing the discussion at a future meeting; he said that he can collect budget numbers related to street maintenance, etc. Committee Reports Transportation Commission: Shotwell provided the report. Community Bandshell Planning Group: Bornholdt provided the report. FOWL: Werner provided the report. I Next Meeting/Adjournment I Heredia Park Public Meeting Thursday, April 14, 7:00 pm, City Hall (may be rescheduled) Regular April Meeting Tuesday, April 19, 7.00 pm, Community Center (7000 Nicollet Ave) Bornholdt moved, seconded by Werner, to adjourn the meeting. Meeting adjourned at 8:54 pm. RICHFIELD COMMUNITY SERVICES COMMISSION EXECUTIVE SUMMARY Meeting Date: April 19, 2011 Agenda Item Agenda Section Recreation Services Capital Improvement Plan Discussion Items Attachments Contact None Jim Tooitzhofer Recommended Action Recommend proposed Capital Improvement Plan to City Council Staff is recommending the following projects for the 2012 to 2016 Capital Improvement Plan. The *asterisk denotes improvements identified in the Richfield Parks Master Plan. Outdoor Pool Renovation Loan — The outstanding internal loan balance is $207,600. *Mini -Golf Relocation, Dog Park or Splash Pool — Construct a new mini -gold facility adjacent to the outdoor pool facility and replace it with a pet exercise area, or continue plans to construct a splash pool adjacent to the existing zero -depth pool. Pool Painting — Paint large outdoor pool Parks Maintenance — Significant ongoing repairs of existing park facilities including trail resurfacing, court resurfacing, roof replacement, parking lot re -construction, etc. Lincoln Fields Loan - The outstanding internal loan balance is $370,500. Arena Bleachers — The bleachers and railings in rink one are in need of replacement. Arena Skate Tile — The rubber flooring material ni both rinks are in need of replacement. Roosevelt Play Equipment - The wooden play structure at Roosevelt Park is in need of replacement. Wood Lake Carpet — The high traffic carpet at Wood Lake Nature Center is replaced every ten years. Wood Lake Parking Lot — This parking lot is in desperate need of a reconstruction including curb. Community Center HVAC — The Community Center boiler, air conditioner and cooling tower is more than 50 years old and should be replaced with new energy efficient equipment. Community Center Carpet - The high traffic carpet at the Community Center is replaced every ten years. *Bandshell — Construct a community bandshell in the amount of $250,000. *Disk Golf — Construct a disk golf facility. *Taft Improvements — Matching funds for State grant to construct an open shelter, additional fishing pier, non - motorized boat access, and parking lot improvements. Capital Improvement Projects 2012 2013 2014 2015 Outdoor Pool Renovation 103,800 103,800 Mini Golf at Pool Site/Dog Park of Splash Pool 200,000 Pool Painting 24,600 Parks Maintenance 100,000 100,000 100,000 100,000 Lincoln Fields 92,600 92,600 92,600 92,700 Arena Rink 1 Bleachers & Railings 65,000 Arena Skate Tile _ 54,000 Roosevelt Play Equipment 75,000 Wood Lake Carpet Wood Lake Parking Lot Community Center HVAC & Cooling Tower 45,000 Community Center Carpet Bandshell Disc Golf Facility Taft Athletic Facility Improvements 33,600 10,000 Vets Park Play Equipment Repacement 1 TOTAL 450,000 450,000 30,000 150,000 77,400 57,300 2016 100,000 115,300 50,000 184,700 450,000 450,000 450,000