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2012-02-21.,ddd COMMUNITY SERVICES COMMISSION AGENDA Tuesday, February 21, 2012 7: 00 pm Richfield Community Center (7000 Nicollet Ave) I Commission Members I staff I Reed Bomholdt Dan Edgerton Greq Mangold Michele Thompson Jim Tyyjizholer (Staff Liaison) I Gerry Charnitz (C) Ter y einze Arlan Nelson Sarah Till (VC John Evans (Sec etary) I Bob Shotwell LuAnn Werner Approval of Minutes ❑ Regular Meeting: January 17, 2012 2. Public Comment ❑ Resident comment and items not printed on agenda 3. Introductions ❑ New Member: Terry Heinze 4. Staff Reports ❑ Recreation Services (Topitzhofer) 5. Elections & Appointments ❑ Nominate/Elect Chair and Vice Chair (Charnitz) ❑ Appoint Liaisons (Charnitz) 6. Action Items ❑ FOWL Board Member Reappointment (Topitzhofer) ❑ Forestry Plan & Policy Amendment (Link) 7. Discussion Items ❑ Recreation Capital Improvement Budget (Topitzhofer) ❑ Roosevelt Park Play Equipment Replacement (Topitzhofer) 8. Committee Reports ❑ Transportation Commission (Shotwell) ❑ FOWL Board (Werner/Gepner) ❑ Waste Hauling Study Group (Mangold, Werner) ❑ Planning Commission (Rublein) ❑ Arts Commission (Thompson) 9. Upcoming Meetings Tuesday, March 20, 7:00 pm Richfield Community Center (7000 Nicollet Ave) 10. Adjournment Liaisons Fred Wro(.�a (Council Liaison) Tom Rublein (Planninq Com) DRAFT MINUTES UNTIL APPROVED BY THE CSC. January 17, 2012 ado REGULAR COMMUNITY SERVICES COMMISSION REGULAR MEETING Tuesday, January 17, 2012, Richfield Municipal Center (6700 Portland Ave) Staff I Jim Topitzhofer, John Evans, Brandon Klement Others I Rodney Knight (Wheel Fun) Planning Commission Tom Publeii Council Liaison Fred Wroge I Call to Order/Approval of Minutes I Topitzhofer called the meeting to order at 7:00 pm. Bornholdt moved, seconded by Mangold, to approve the minutes of the regular November meeting. Approved, ayes all. I Staff Reports_ I • Klement reported on the New Year's Eve skating event at the Ice Arena. • Bornholdt and Werner reported on the Wood Lake New Year's Eve event. • Topitzhofer reported on the MN Green Step Cities initiative, which will fund a bike plan and other bike -related promotions, an effort to promote healthier concession items, and support to move the Richfield Community Gardens back into Richfield. • Topitzhofer reported on the Richfield Nordic Ski course, for which there were plans to expand the course onto school property. The lack of snow has put those efforts on hold. • He reported that funding for the HAVM project has been approved and the group hopes to seek bids for the remaining work hardscaping work on the memorial prior to July 4, then the landscaping phase after July 4. Action Items I Community Bandshell Concept Plan Donation Topitzhofer said that the bandshell group held a sharette at the Ice Arena, which included many community groups and architectural consultants. He said that the architects are helping to assemble the technical information for a request for proposals for architectural design. He said that the group is considering more information about reported plans to redirect some commercial flight traffic over Vets Park, which may render that location too noisy for a bandshell, so the group has not made a final location recommendation. Topitzhofer asked the group how they felt about paying somebody to help assemble concept plans. Edgerton asked if a site would need to be selected in order to finish a concept. Topitzhofer said that the consultant might help choose a location, but the final concept plan woufd depend on a decision about the location. Edgerton asked if more information is expected soon from MAC or any prior noise study. Topitzhofer said that he's not sure if there are any noise studies written with outdoor recreation in mind. Mangold asked if the group has considered the impact of the Lake Harriet bandshell (competition of any kind) or has the group determined that Richfield could sustain a bandshell, too, being so close to Lake Harriet. Topitzhofer said that the group hasn't talked about the market being saturated. Bomholdt added that neither bandshell would be likely to host anything but free events. Gepner said that bandshells are noisy, so that should be considered (or eventually mitigated). Topitzhofer asked the group if a concept plan would be a waste. Edgerton said that it would not be a waste and may help answer many unanswered questions. Gepner asked if the donor who is volunteering to fund the concept plan understands that the project isn't a sure thing. Werner agreed that a concept plan would be a good way to proceed. Bornholdt recommended acceptance of the $5,000 donation to fund the assembly of a concept plan for a community bandshell. Approved, ayes all. Adventure Gardens Mini Golf Operations Agreement Wheel Fun said that this past year has been good for the mini -golf course. He said that revenue increased 33% over 2010, and rounds increased by 20%. He said that the course probably benefited greatly from cross -promotion with their other facilities in the Twin Cities. He said that the facility itself, however, faces deterioration and is in need of improvement. He said that Wheel Fun is proposing an ice cream shop atmosphere with coffee, ice cream and malts, with a patio area with a pergola and landscaping. He said they'd also have interest in improvements to the playground equipment, repairs to the waterfall centerpiece, and improvements to some of the hole carpeting. He said that there would be interest in a pumpkin patch fall event in conjunction with the Farmers Market. Werner asked about an expansion of hours. He said that they would be interested in expanding the hours of the coffee/ice cream shop itself, but not the course (the lights don't work, so they couldn't stay open after dark). Thompson asked how the Art Center space be affected. Topitzhofer and Wheel Fun guy said that the plan is for the Art Center space to remain unchanged. Thompson said that the Arts Commission may be interested in hearing the plans. Topitzhofer said that, in order for Wheel Fun to commit to these improvements, the City would have to enter into a seven-year contract with Wheel Fun. He asked the Commission if there was any feedback regarding such an agreement. Thompson said that the agreement would be a win for everybody with more and more activity there. Werner asked about the proposed bandshell and asked if there would be an additional concession facility that may compete with a mini golf stand. Topitzhofer said that there are not thoughts to build a concession stand onto a bandshell. Mangold asked how the seven-year contract term was determined and asked if the Council would be comfortable with a seven-year commitment or if there are other similar January 17, 2012 agreements. Topitzhofer said that our relationship with Hat Trick Hockey is very similar, but a shorter term. WF said that their relationship with the Minneapolis Park Board began with a one-year agreement, was then expanded to a five-year agreement, then became a ten-year agreement. He said that it has to do with the amount they're willing to invest in property that they don't own. Topitzhofer said that one negative to locking in to a seven-year investment is that they will lock in the revenue amount we'd get, but the City would invest far less money in the physical upkeep of the facility. WF said that they place a high priority on facilities that look clean and in good repair. Gepner asked how the contract was written; Topitzhofer said that the contract is the same as the one approved for 2011, but would have a longer term and would include a clause that would clarify the fact that any improvements to infrastructure would become property of the City of Richfield. Gepner asked about the language in the contract that clarifies that the course would be considered a City facility. Topitzhofer said that this would be to comply with covenants attached to grant money received by the MnDNR for park improvements years ago. Gepner asked where the nearest competitor is; Klement said that the nearest comparable one would be in Eagan. Gepner asked about better signage. Klement said that the plans are almost complete for new signage at 6416 and Portland Avenue, as well as a directional sign further in to direct people to HAVM, the playground, mini golf, etc. Bornholdt asked if bike rentals have been good; WF said that bike rental hasn't been extremely strong, but if some of the greenway areas are eventually developed, the bike rentals are expected to improve. Werner asked what the cost of maintaining the facility was. Klement said that an average year saw $8,000-9,000 in major maintenance. Gepner moved, seconded by Werner, to recommend approval of a seven-year operating contract with Wheel Fun Rentals. Approved, ayes all. Augsburg Skate Park Topitzhofer reminded the group that the skate park group were not happy with the proposals they had received, but a discussion with City of Bloomington staff revealed a willingness to cooperate on a facility. He said that they have since discovered that Bloomington is not in the market for a poured -concrete amenity, which is what Richfield has been seeking. The CSC had made it clear in November that Richfield should invest only in a facility in Richfield. Topitzhofer said that the skate group considered issuing a third request for proposal or they could reconsider the scope of the project. He said that the group decided instead to ask for a proposal from Spahn Ranch for the facility that meets all of their recommendations; such an ideal design would cost over $95,000. Topitzhofer said that he was reminded recently that the City has an ongoing contract with a concrete company called Kassa Construction. He said that he is pursuing the possibility of having Kassa do much of the non -specialized work at little (or maybe even no) cost. Gepner asked why they would donate their services and supplies. Topitzhofer said that they have a good relationship with the City and may consider some donated supplies or service. Werner, Mangold, and Edgerton suggested pursuing the more desirable plan through soliciting donations, cutting costs, etc. Mangold moved, seconded by Thompson, to recommended approval of a contract with Spahn Ranch that would be more than the initially -approved project budget (possibly $95,000, rather than $70,000). j Committee Reports j FOWL Board: Werner provided the report. Waste Hauling Study Group: Mangold provided the waste hauling study report. He said that the City of Maplewood City Council voted 4-1 in favor of organized hauling. He reported on a Hennepin County initiative to increase recycling, and Richfield is just one of three Hennepin County municipalities that don't participate in some form of organized recycling service. Topitzhofer explained that Hennepin County pays the City of Richfield $90,000 a year to administer the recycling program, 90% of which goes back on the water bill as a refund to the residents. He said that, as Mangold mentioned, the Green Step Cities initiative may fit well as an objective to pursue organized hauling of recycling. Arts Commission: Thompson provided the report, mentioning the Teen Art Contest and the Public Art Walking Tour brochure. j Next MeetinglAdjoumment Regular February meeting Tuesday, February 21, 7:00 pm, Richfield Community Center (7000 Nicollet Ave). Werner moved, seconded by Thompson, to adjourn. Meeting adjourned at 8:42 pm. ,MAN RICHFIELD COMMUNITY SERVICES COMMISSION EXECUTIVE SUMMARY _ Meeting Date: February 21, 2012 Agenda Item I Agenda Section Elect Chair & Vice Chair/Appoint Liaisons Elections/Appointments Attachments I Contact None Chair Gerry Charnitz Chair Gerry Charnitz will conduct a selection process to appoint the Commission Chair and Vice Chair for the upcoming year. The election procedure is defined in the Community Services Commission bylaws below. The members of the Community Services Commission... each year shall elect, by secret ballot, from their membership, a chairperson and vice -chairperson to serve for the ensuing year. DUTIES & TERMS OF THE OFFICERS • The chair leads all regular and special meetings and is responsible for delivering the annual report to the City Council. The vice -chair shall preside at all meetings of the Commission in the absence of the chairperson. • Liaisons act as representatives of the CSC on various other commissions, boards and task forces. • The positions become active immediately following the February meeting. CURRENT Chair Garr Charnitz Vice Chair Sarah Till Planning Commission Liaison Vacant (formerly Joe Sprinqer) Arts Commission Michele Thompson Transportation Commission Bob Shotwell/Gerry Charnitz Friends of Wood Lake Board of Directors LuAnn Werner (Dave Gegner-alt) Community Bandshell Planning Group Reed Bornholdt Waste Hauling Study Group Greq Mangold/LuAnn Werner Conducts monthly CSC meeting (every 3rd Tue, 7 pm) May conduct one or two meetings per year Reports on monthly meetings (every 4th Mon, 7 pm) Reports on monthly meetings (every 1st Thursday, 7 pm) Reports on monthly meetings (every 1st Wed, 7 pm) Reports on monthly meetings (every 3rd Tue, 4:30 pm) Reports on progress (no regular meetings scheduled) Reports on progress (no regular meetings scheduled) LIAISONS THAT DO NOT REQUIRE APPOINTMENT Position Previous Appointee Honoring All Veterans Memorial, Inc (non-profit organization) Jim Topitzhofer (Board Member) Recommended Action: Appoint to serve as Community Services Commission Chair and to serve as Community Services Commission Vice Chair, and approve liaison appointments, with all terms expiring after the regular meeting in February, 2013. RICHFIELD COMMUNITY SERVICES COMMISSION EXECUTIVE SUMMARY Meeting Date: February 21, 2012 Agenda Item Agenda Section FOWL Board Member Reaapointment I Action Items Attachments Contact FOWL Board Application Jim Tooitzhofer Recommended Action Reappoint Claire Killian to the FOWL Board of Directors. The Community Services Commission appoints members to the Friends of Wood Lake (FOWL) Board of Directors. Appointments are made throughout the year. Board members serve three-year terms and can be reappointed to multiple terms. The applicant being considered for reappointment Claire Killian. $:40CM;SISTCR KINNEV P.T. ;6+2 79b -r6+ q .. Friends of Wood Lake Nature Center Board of Directors 6710 Lake Shore Drive Richfield, MN 55423 Name (1, (CUV(f- K llt « Telephone Number (OZ-Z t)C�e%) am interested in serving on the Board of Directors for the Friends of Wood Lake Nature Center. I am interested in serving on the Board of Directors but cannot do so at this time. Please consider me at a later date. I am interested in serving on a Sub -Committee. My interests in Wood Lake have been -T "-c- ` Ys� (fit Yv1e v;lce.� - U Fc)wL 4_��- � r- �'I"�- 1f �l II-G, � � � LV-2mti4.,r�..l�z✓ �v� L.� °�Y�(�-2 cL�---�,. U U�2nr Fax to: 612-861-9367 or mail to: 6710 Lake Shore Drive, Richfield, MN 55423. RICHFIELD COMMUNITY SERVICES COMMISSION EXECUTIVE SUMMARY Meeting Date: February 21, 2012 Agenda Item Agenda Section Additions to Forestry Plan/Policy Action Items Attachments Contact None Chris Link, Streets/Forestry Supervisor Recommended Action Approve revisions to the Tree Planting Policy and recommend Council approval of a revision to the City Code. Because of the attention brought by Emerald Ash Borer, there is a need to diversify the types of trees that are included in Richfield's urban forest. Forestry Best Practices Management recommends implementing a 30-20-10 rule that states that a tree inventory should include no more than: • 30% of a specific family 20% of a specific genus • 10% of a specific species Currently the two most predominant types of trees in Richfield's urban forest are ash and maple. New tree plantings in the future will have to limit these two types. Staff will be making a presentation of proposed trees that would be new to City boulevards and will be seeking approval to add these varieties to Richfield's Tree Planting and Maintenance Plan. As part of this presentation Staff will also be seeking recommendation for City Council to add language to City Code Section 910 to identify trees infected by Emerald Ash Borer. Added language would include the ability for staff to treat ash trees just as elm and oak trees for removal on private property. If you have any questions or comments prior to the meeting please contact Chris Link at 612-861-9174 MMAM RICHFIELD COMMUNITY SERVICES COMMISSION EXECUTIVE SUMMARY Meeting Date: February 21, 2012 Agenda Item Recreation Services Capital Improvement Plan Agenda Section Discussion Items Attachments I Contact None Jim Tooitzhofer Recommended Action Recommend Council approval of the attached Caoital Improvement Plan. The Community Services Commission reviews a portion of the Capital Improvement Plan (CIP) that is related to park improvements. The plan encompasses five years. Staff is recommending the following projects for the 2013 to 2017 CIP. A plan with be presented at the meeting to include yearly totals for each project listed. • Outdoor Pool Renovation Loan — The outstanding internal loan balance after this year is $103,800 which is planned to be paid in full in 2013. • Purchase Additional Property*- Purchase additional property adjacent to Roosevelt Park and create additional soccer facilities. • Parks Maintenance — Significant ongoing repairs of existing park facilities including trail resurfacing, court resurfacing, roof replacement, parking lot re -construction, etc. This has been a regular item in the CIP since 1999 at a annual funding level of $100,000 for nearly every year. Upcoming uses of these funds include trail resurfacing at Veterans Park & Taft Park. • Lincoln Fields Loan* - The outstanding internal loan balance is $370,500. • Taft Athletic Field Improvements - The City has set aside $105,000 in 2011for field improvements at Taft Park including new lighting and field renovation. Additional funds are needed to complete the project. • Taft Lake Fishery Improvements* - Matching funds for State grant to construct an open shelter, additional fishing pier, non -motorized boat access, and parking lot improvements. • Arena Bleachers — The bleachers and railings in rink one are in need of replacement. • Arena Skate Tile — The rubber flooring material in both rinks are in need of replacement. • Pool Painting — Paint large outdoor pool • Pool Floatable - A low cost feature to utilize in decp water that will attract more teenagers to the pool. • Wood Lake Carpet - The high traffic carpet at the Wood Lake Nature Center is replaced every ten years. • Wood Lake Parking Lot — This parking lot is in desperate need of a reconstruction including curb. • Community Center Carpet - The high traffic carpet at the Community Center is replaced every ten years. • Bandshell* — Construct a community bandshell in the amount of $250,000. • Splash Pool* — Construct a new mini -gold facility adjacent to the outdoor pool facility and replace it with a pet exercise area, or continue plans to construct a splash pool adjacent to the existing zero -depth pool. • Veterans Park Parking Lot Expansion* - Add a third parking section to the north lot by the picnic shelter to accommodate additional parking for the Farmers Market and large events. • Community Garden Relocation - Move the existing community garden to a central location in Richfield to improve access to residents. • Disk Golf* — Construct a disk golf facility. * Denotes improvements identified in the Richfield Parks Master Plan. RICHFIELD COMMUNITY SERVICES COMMISSION EXECUTIVE SUMMARY Meeting Date: February 21, 2012 Agenda Item Agenda Section Roosevelt Park Plav Equipment Replacement Discussion Items Attachments Contact None Jim Topitzhofer Recommended Action Advise staff on process for replacement of play equipment at Roosevelt Park and assign a CSC member to help score proposals. The play equipment at Roosevelt Park is scheduled for replacement this year and has been approved for funding by City Council in the amount of $75,000. Staff recommends replacing the older wooden equipment with a new product that omits the use of decks as in traditional play equipment designs. Staff is also recommends including a new type of safety surfacing made of a synthetic rubber material in place of woodchips which will drastically reduce ongoing maintenance costs. The existing swings were recently added and do not need to be replaced. Staff recommends the following process for play equipment selection and replacement: MARCH 15 Conduct Neighborhood Meeting prior to the Commission meeting to gather general preferences such as color and desired components. APRIL 9 Deadline for proposals. Score proposals (Jim Topitzhofer, Jim Christianson & appointed CSC member). APRIL 17 Present recommended proposal to CSC. MAY 8 Present contract to City Council. JULY Install new equipment.