BYLAWS ATTACHMENTBY-LAWS OF THE RICHFIELD COMMUNITY SERVICES ADVISORY COMMISSION
OFFICERS
The members of the Community Services Advisory Commission, at their first regular meeting in February of
each year shall elect, by secret ballot, from their membership, a chairperson and vice-chairperson to serve for
the ensuing year. The Director of Community Services of his/her designated representative shall serve as
secretary for the Commission.
DUTIES OF THE OFFICERS
The chairperson shall chair all regular and special meetings and shall be responsible for the annual report to
the City Council.
The vice-chairperson shall preside at all meetings of the Commission in the absence of the chairperson.
The secretary shall provide a record of all proceedings of the Commission and transmit copies of such to all
persons as directed by the Commission. The secretary shall prepare an agenda for all meetings and mail to all
commission members no less than three (3) days prior to a meeting. The secretary shall give each member at
least twenty-four (24) hours notice of a special meeting.
The secretary shall transmit to the Mayor, Council and City Manager, a listing and definition of all advisory
resolutions passed by the Commission, within five (5) working days after the meeting.
ABSENCES
Three (3) or more unexcused absences from regularly scheduled meetings shall be reported to the Mayor and
Council Members by the secretary within five days after the 3rd absence for whatever action they wish to take.
COMPENSATION
The members of the Commission shall serve without pay but may be reimbursed for actual expenses if funds
therefore are provided in the adopted budget for the Community Services Fund.
FILLING OF VACANCIES
The City Council, at their first regular meeting following a vacancy, shall appoint a member(s) to fill the term(s)
for the unexpired portion of that term(s).
MEETING PROCEDURES
The Community Services Advisory Commission shall hold regular monthly meetings on the second third
Tuesday of each month at 7:00 PM. Special meetings may be held on other dates at the call of the
chairperson or any two members of the Commission. The alternate meeting date will be the fourth Tuesday of
each month at 7:00 PM.
All questions presented to the Commission shall be decided on by a simple majority (6) of the number of the
commissioners (11) established by the city council present at the meeting provided there is a quorum present.
Abstaining votes shall be acted on as follows: Although it is the duty of every member who has an opinion on
a question to express it by his vote, he can abstain, since he cannot be compelled to vote.
• A member has an obligation to abstain is he or she has a direct personal or pecuniary interest in the
matter
• An abstention has the “same effect as a negative vote” Alternative – A person that abstains removes
themself from voting and a motion passes by simple majority of those present remaining voters.
Roberts Rules of Order Revised, Alternative – Sturgis Parliamentary Procedure shall govern the conduct of meetings of the
Commission.
Adopted: April 17, 1974
Amended: March 16, 1976, January 10, 1978, March 9, 1982, February 10, 1987, September 8, 1998, November 19, 2013.