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05-21-13 Agenda PacketCCOOMMMMUUNNIITTYY SSEERRVVIICCEESS CCOOMMMMIISSSSIIOONN AAGGEENNDDAA Tuesday, May 21, 2013 7:00 pm Richfield Community Center (Fireside Room), 7000 Nicollet Ave Commission Members Staff Liaisons Reed Bornholdt Tracy Hollenback Bob Shotwell Jim Topitzhofer (Staff Liaison) Tom Rublein (Planning Com) Gerry Charnitz (C) Greg Mangold (VC) Michele Thompson John Evans (Secretary) Edw ina Garcia (City Council) Dan Edgerton Arlan Nelson LuAnn Werner Terry Heinze Andrew Seffrood 1. Approval of Minutes  Regular Meeting: April 16, 2013 2. Public Comment  Resident comment and items not printed on agenda 3. Staff Reports  Recreation Services (Topitzhofer) 4. Discussion Items  Report of Recommendations from Bicycle Friendly Assessment (Topitzhofer) 5. Action Items  Organized Collection Bill and Call for Council Action (Mangold)  Public Process for Band Shell Site Selection (Topitzhofer)  FOWL Board Appointment (Topitzhofer) 6. Committee Reports  Transportation Commission (Shotwell/Edgerton)  Band Shell Committee (Bornholdt, Rublein, Edgerton)  FOWL Board (Werner)  Green Team/Waste Hauling Study Group (Mangold, Werner, Edgerton)  Planning Commission (Edgerton)  Arts Commission (Thompson) 7. Next Meeting Tuesday, June 18, 2013, 7:00 pm Richfield Community Center 8. Adjournment April 16, 2 PRESEN ABSEN Call t Charnitz meeting. Staff R Topitzho  Conce Acti Capital I Topitzho Thompso moving t sense. T how cruc that it wo etc. For seconde Boardwa Discus Ice Aren Topitzho making t rooms an with the Brandon the team beer sale right faci partnersh being los there wo Street wo driving o involved special h presenta Comm Transpo FOWL: W Green T cities to p Planning Arts Com Next M Regular Tuesday Thompso 2013 NT CSC: Gerry Terry Heinz STAFF: Jim T CSC: Reed o Order/Appr called the me . Approved, a Reports ofer provided th ession Policy ion Items Improvement ofer outlined th on asked if the that to the curr Topitzhofer sa cial that improv ould just tie up example, if a ed by Werner, alk Repair item ssion Items na Improveme ofer told the gr the Richfield Ic nd meeting ro rest of the fun Klement said m, so some leg es. Seffrood a lity to allow fo hip with the ar st and will con ould be increas ould provide fo occurrences, b . Topitzhofer hotel deals, etc ation and there mittee Report ortation Comm Werner provid Team/Waste H propose organ g Commissio mmission: Th Meeting/Adjo r May Meeting y, May 21, 7:00 on moved, sec REG y Charnitz, Greg ze m Topitzhofer, Jo d Bornholdt, Dan roval of Minu eeting to order yes all. he Recreation y Report: Cou t Plan 2014-20 he plan and the e Wood Lake rent year and aid that he may vement would p those funds f project like th to recommend m to 2013 and ents for NAHL oup about the ce Arena their oms. He expl nds coming fro that the leagu gislation is bein asked why an r successful b rena to run pro tinue to be los sed ice sales a or great acces ut the venture said that this p c. Topitzhofer e were no stro s mission: Sho ed the report; Hauling Group nized hauling on: Rublein pro hompson prov ournment g 0 pm, Richfield conded by He GULAR COMM Richfi Mangold, LuAnn ohn Evans, Brand n Edgerton CO tes r at 7:00 pm. M n Services repo ncil will consid 018 e prioritization boardwalk rep delaying the r y have to do fu d be. Mangold farther out in t e bandshell do d Council appr delay the Com L Hockey Tea e junior hockey home. He sa ained that the om lease reven ue has been a ng assembled NAHL team h beer and vendi ofitable summ st without impr and increased ss to surround e would be gre presentation is r said that he w ng objections otwell provided mentioned th p: Mangold pr plans. He sai ovided the rep ided the repor d Community inze, to adjour MUNITY SERVI Tuesda eld Communi n Werner, Miche don Klement OUNCIL: Edwina Mangold move ort: der the new He n process mad pair should be elocation of th urther study be d asked what t he future. Top oes not happe roval of the 20 mmunity Garde am y team, the Mi aid that the Are e cost of the im nue over 15 ye around for 25 y in the State L hasn’t taken ho ing sales, the er programs. rovements; the d vending sales ing freeways. eat in many oth s just now goin would go to th to the initial id d the report. e upcoming F ovided the rep d that the Lea port. rt. Center (7000 rn. Meeting a DR CES COMMIS ay, April 16, 20 ty Center (700 le Thompson, Ar PLANNING COM Garcia ed, seconded ealthy Conces e after the Ma considered a he Community efore committi he disadvanta pitzhofer said en, those fund 014-2018 Cap en Relocation nnesota Magic ena would nee mprovements w ears. Charnitz years. Topitzh Legislature tha old in the Twin home arena m Topitzhofer a ese types of e s. Shotwell sa Werner said her ways. Rub ng to the Coun e Council, ma dea. OWL Dinner. port, saying th ague of Wome Nicollet Ave). djourned at 8: RAFT MINU SSION REGUL 013 00 Nicollet Ave rlan Nelson, Bob M: Tom Rublein by Shotwell, t ssion Policy at arch meeting t higher-priority y Gardens. Ma ing to the Taft age would be t that any of the s would be av ital Improvem n item to 2014. cians, who are ed to make ma would cost the z asked about hofer said that at would allow n Cities before must be in a go nd Klement sa events can brin aid that upcom that there wou blein asked if ncil, but those aking them aw at State legisl n Voters in Ri :36 pm. UTES UNTI LAR MEETING e) b Shotwell, Andre to approve the t an upcoming to put greater y project; Topi angold agreed t Field improve to delaying a l ese items are vailable for oth ent Plan with . Approved, a e part of the N ajor improvem e City $50,000 t the stability o t beer sales w for us to rewr e. Klement sai ood location, a aid that other s ng in $30,000 ming road impr uld always be the Chamber e groups would ware that the C ation is being chfield had a w TIL APPRO ew Seffrood, Tra e minutes of th g meeting. urgency to saf itzhofer sugge d that such a t ements for 201 loan repaymen contingent up her things. Tho the moving of ayes all. NAHL and are ments, includin 0 in capital imp of the team. A would also be c ite the City Co id that teams h and must have special-event a year. With rovements on the possibility and Tourism B d definitely be CSC has seen introduced to well-attended VED BY TH cy Hollenback, he regular Mar fety issues, et ested possibly rade would ma 14, as it’s unc nt; Charnitz sa pon approvals, ompson move f the Wood La interested in g new locker provement fun Arena Manage crucial revenue ode and allow have to find th e a good ice leases are improvements Portland and y of drinking a Board have be involved with the introducto make it easie forum. HE CSC. rch c. ake lear aid , ed, ke ds r e for for he e s, 66th nd een ory er for RICHFIELD COMMUNITY SERVICES COMMISSION EXECUTIVE SUMMARY Meeting Date: May 21, 2013 Agenda Item: Report of Recommendations from Bicycle Friendly Assessment Agenda Section: Discussion Items Attachments: None Contact: Jim Topitzhofer Recommended Action: None An assessment was conducted regarding how accommodating Richfield is to bicyclers. The assessment was conducted by the Bicycle Alliance of Minnesota through the Statewide Health Improvement Program (SHIP). Nick Mason, Education & Technical Assistance Program Manager for Bicycle Alliance of Minnesota will present findings and recommendations at the meeting. RICHFIELD COMMUNITY SERVICES COMMISSION EXECUTIVE SUMMARY Meeting Date: May 21, 2013 Agenda Item: Organized Garbage Collection Agenda Section: Action Items Attachments: None Contact: Greg Mangold Recommended Action: Motion to recommend that the City meet and negotiate with existing licensed solid waste collectors to develop a proposal that meets the city's solid waste collection preference. Greg Mangold will be reporting the announcement of a new law that was recently passed in the Minnesota Legislature. The new law was introduced by Richfield's representative Linda Slocum and was written to simplify the process for adopting organized solid waste collection. The below summary of the new law was posted by the League of Minnesota Cities. Greg has requested a discussion with the Community Services Commission to consider moving forward by approaching Richfield's licensed haulers to attempt negotiations toward organized garbage collection. Simplified Process Adopted for Organized Solid Waste Collection The new law replaces the 180-day process for adopting organized collection with a 60-day negotiation period. (Published May 13, 2013) League-supported legislation that simplifies the process for adopting organized solid waste collection became law effective May 8. The new law (Chapter 45) eliminates the cumbersome 180-day process for adopting organized collection, and replaces it with a 60-day negotiation period between a city and its licensed collectors. The new process is designed to give the current collectors the first chance to develop a proposal for organized collection. If the 60-day negotiation period ends without an agreement, a city can continue the process by adopting a resolution to form a committee to study organized collection and make recommendations. Cities that have already organized collection are exempt from the new law. Their current organized collection methods continue to govern. Steps for organizing collection The steps for adopting organized solid waste collection under the new law are as follows: Notice to public and licensed collectors. Before forming a committee to study organized collection, a city with more than one licensed collector must notify the public and its licensed collectors that it is considering organizing collection. The new law does not specify how notice should be provided. The League recommends providing both published notice and individual mailed notice to each licensed collector. Sixty-day negotiation period. After a city provides notice of its intent to consider organizing collection, it must provide a 60-day negotiation period that is exclusive between the city and its licensed collectors. A city is not required to reach an agreement during this period. The purpose of the negotiation period is to allow licensed collectors to develop a proposal in which they, as members of an organization of collectors, collect solid waste from designated sections of the city. The proposal must addresses specific issues set out in the new law. If an agreement is reached with a city’s licensed collectors, it must be effective for three to seven years. The city must provide public notice and hold at least one public hearing before implementing the agreement. Organized collection cannot begin until at least six months after the effective date of the city’s decision to implement organized collection. Committee formation. If a city does not reach an agreement with its licensed collectors during the negotiation period, it can form—by resolution—an “organized collection options committee” to study various methods of organizing collection and issue a report. The city council appoints the committee members, and the committee is subject to the Open Meeting Law. The committee must examine different methods of organizing collection (two of which are specified in the law); establish a list of criteria for evaluating the different methods of collection; collect information from other cities and towns with organized collection; and seek input at a minimum from the city council, the local official responsible for solid waste issues, licensed solid waste and recycling collectors, and city residents. Public notice, public hearing, and implementation. A city must provide public notice and hold at least one public hearing before deciding to implement organized collection. Organized collection cannot begin until at least six months after the effective date of the city’s decision to implement organized collection. RICHFIELD COMMUNITY SERVICES COMMISSION EXECUTIVE SUMMARY Meeting Date: May 21, 2013 Agenda Item: Public Process for Band Shell Site Selection Agenda Section: Action Items Attachments: None Contact: Jim Topitzhofer Recommended Action: Discuss and finalize a band shell site selection public process, discuss and organize a survey for summer concerts at Lyndale Gardens and Veterans Park. The next course of action in moving forward with a community band shell is to finalize a site. It was determined that the City should conduct it's summer concerts program at Veterans Park and at Lyndale Gardens this summer to provide an opportunity to survey participants and performers to gather data on site preferences. It was also recommended to look closer at the operating arrangement with Cornerstone to see if it is feasible to jointly operate a performance facility on their development site. Four summer concerts have been scheduled outside of Augsburg Park, two at Veterans Park on June 26 and July 24 and two at Lyndale Gardens on July 10 and August 7. It was decided that the Community Services Commission would conduct the survey. To prepare for this task, the below survey questions have been drafted and should be finalized. CSC members will also be asked to attend as many concerts as possible so that there are enough people to conduct the surveys. Members of the Band Shell Committee have also offered to help survey at each concert. Please check your availability in advance of the meeting. POSSIBLE SITE SELECTION SURVEY QUESTIONS 1. Would you come to this site to enjoy a concert at a future date Y N 2. What do you like best about this site? 3. What do you like least about this site? 4. Is there another site that you feel would accommodate concerts better? If so, where? Vets Park Lyndale Gardens Augsburg Other 5. On a scale of 1 to 10, rate the following: Noise from Airplanes Street Noise Parking Accessibility 6. Other comments Once the surveys are completed, the Community Services Commission should attempt to finalize a site recommendation. The follow process is suggested to engage the community in that process: DRAFT - BAND SHELL SITE SELECTION PUBLIC PROCESS May, 2013 Develop site selection survey, schedule CSC members to conduct the surveys June - Aug. Survey participants and performers at Vets Park on June 26 and July 24, and at Lyndale Gardens on July 10 and August 7. Promote both sites equally and provide stages with the intended orientation. Continue to discuss possible operating agreements with Cornerstone and with the City Attorney. September Present survey results to CSC. Review initial site selection criteria and scoring and revise if necessary. Vote on site selection if ready or determine what other data is necessary to finalize a site. October 15 Conduct a public hearing at City Hall by the CSC. Nov. 19 CSC to vote on site selection recommendation Nov. 26 City Council consideration of site selection RICHFIELD COMMUNITY SERVICES COMMISSION EXECUTIVE SUMMARY Meeting Date: May 21, 2013 Agenda Item: FOWL Board Member Appointment Agenda Section: Action Items Attachments: FOWL Board Applications Contact: Jim Topitzhofer Recommended Action:Appoint Micah Iverson to the FOWL Board of Directors. Summary: The Community Services Commission appoints members to the Friends of Wood Lake (FOWL) Board of Directors. Appointments are made throughout the year. Board members serve three- year terms and can be reappointed to multiple terms. The applicant being considered for appointment is Micah Iverson.