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2-19-13 CSCCCOOMMMMUUNNIITTYY SSEERRVVIICCEESS CCOOMMMMIISSSSIIOONN AAGGEENNDDAA Tuesday, February 19, 2013 7:00 pm Richfield Community Center (Fireside Room), 7000 Nicollet Ave Commission Members Staff Liaisons Reed Bornholdt Tracy Hollenback Bob Shotwell Jim Topitzhofer (Staff Liaison) Tom Rublein (Planning Com) Gerry Charnitz (C) Greg Mangold (VC) Michele Thompson John Evans (Secretary) Edwina Garcia (City Council) Dan Edgerton Arlan Nelson LuAnn Werner Maureen Scaglia (League WV) Terry Heinze Andrew Seffrood 1. Approval of Minutes  Regular Meeting: January 15, 2013 2. Public Comment  Resident comment and items not printed on agenda 3. Introductions  New Members: Tracy Hollenback and Andrew Seffrood 4. Staff Reports  Recreation Services (Topitzhofer)  Ice Fishing Event  Open Streets at Penn Fest  Community Center Tax Assistance Service 5. Discussion Items  Organized Garbage Collection Discussion (Mangold)  Band Shell Discussion Report (Topitzhofer)  Capital Improvement Plan Presentation (Topitzhofer) 6. Action Items  Nominate & Elect Chair and Vice Chair (Charnitz)  Appoint Liaisons (Charnitz) 7. Committee Reports  Transportation Commission (Shotwell)  FOWL Board (Werner)  Green Team/Waste Hauling Study Group (Mangold, Werner, Edgerton)  Planning Commission (Thompson)  Arts Commission (Thompson) 8. Next Meeting Tuesday, March 19, 2013, 7:00 pm Richfield Community Center 9. Adjournment January 15, 2013 REGULAR COMMUNITY SERVICES COMMISSION REGULAR MEETING Tuesday, January 15, 2013 Richfield Community Center (7000 Nicollet Ave) CSC: Gerry Charnitz, Greg Mangold, LuAnn Werner, Terry Heinze, Reed Bornholdt, Michele Thompson, Arlan Nelson PRESENT STAFF: Jim Topitzhofer, John Evans, Nick Thompson COUNCIL: Edwina Garcia OTHERS: Dave Butler (Bandshell Committee) ABSENT CSC: Dan Edgerton, Bob Shotwell PLANNING COMMISSION: Tom Rublein Call to Order/Approval of Minutes Charnitz called the meeting to order at 7:00 pm. Nelson moved, seconded by Bornholdt, to approve the minutes of the regular December meeting. Approved, ayes all. Staff Reports Topitzhofer provided the Recreation Services report. Discussion Items Lyndale Gardens Development Presentation Cornerstone Development Group presented their plans for a commercial/residential complex at the old Lyndale Garden Center site. Action Items Bandshell Committee Recommendation Topitzhofer recapped the December activity: the Bandshell Committee was seeking a Best Buy grant, which will eventually require a resolution of support from the City Council, which will require CSC approval. Butler said that Best Buy is not requiring that a site be definitely chosen to proceed with the project. Topitzhofer said that the group was going to seek a noise study from a consultant, David Braslow, for $10,000, but the group may consider holding concerts at a variety of locations and conducting surveys of attendees at each location regarding noise and other site considerations. Thompson moved, seconded by Bornholdt, to recommend approval of a Council resolution committing to $250,000 in capital improvement funds for a community bandshell and supporting the continued work of the Bandshell Committee to seek further funding for the project. Approved, six ayes, one no (Mangold). Friends of Wood Lake Board Reappointment Werner moved, seconded by Bornholdt, to reappoint Rebecca Johnson to a three-year term on the Friends of Wood Lake Board. Approved, ayes all. Facility Use Policy and Fee Schedule Recreation Supervisor Thompson presented some edits to the revised policy brought to the CSC in November, made after meeting with Richfield’s youth athletics groups. Mangold moved, seconded by Nelson, to approve the revised Athletic Facility Use Policy and Fee Schedule. Approved, ayes all. Committee Reports FOWL: Werner provided the report. Green Team/Waste Hauling Group: Mangold provided the report. Arts Commission: Thompson provided the report. Next Meeting/Adjournment Regular February Meeting Tuesday, February 19, 7:00 pm, Richfield Community Center (7000 Nicollet Ave). Thompson moved, seconded by Bornholdt, to adjourn. Meeting adjourned at 8:44 pm. DRAFT MINUTES UNTIL APPROVED BY THE CSC. RICHFIELD COMMUNITY SERVICES COMMISSION EXECUTIVE SUMMARY Meeting Date: February 19, 2013 Agenda Item Elect Chair & Vice Chair/Appoint Liaisons Agenda Section Elections/Appointments Attachments None Contact Chair Gerry Charnitz Chair Gerry Charnitz will conduct a selection process to appoint the Commission Chair and Vice Chair for the upcoming year. The election procedure is defined in the Community Services Commission bylaws below. The members of the Community Services Commission…each year shall elect, by secret ballot, from their membership, a chairperson and vice-chairperson to serve for the ensuing year. DUTIES & TERMS OF THE OFFICERS  The chair leads all regular and special meetings and is responsible for delivering the annual report to the City Council. The vice-chair shall preside at all meetings of the Commission in the absence of the chairperson.  Liaisons act as representatives of the CSC on various other commissions, boards and task forces.  The positions become active immediately following the February meeting. CURRENT APPOINTEES (March 2012-February 2013) Position Previous Appointee Duties/Frequency Chair Gerry Charnitz Conducts monthly CSC meeting (every 3rd Tue, 7 pm) Vice Chair Greg Mangold May conduct one or two meetings per year Planning Commission Liaison Michele Thompson Reports on monthly meetings (every 4th Mon, 7 pm) Arts Commission Michele Thompson Reports on monthly meetings (every 1st Thursday, 7 pm) Transportation Commission Bob Shotwell Reports on monthly meetings (every 1st Wed, 7 pm) Friends of Wood Lake Board of Directors LuAnn Werner Reports on monthly meetings (every 3rd Tue, 4:30 pm) Green Team/Waste Hauling Study Group Greg Mangold/LuAnn Werner/Dan Edgerton Reports on progress (no regular meetings scheduled) LIAISONS THAT DO NOT REQUIRE APPOINTMENT Position Previous Appointee Honoring All Veterans Memorial, Inc (non-profit organization) Jim Topitzhofer/Reed Bornholdt (Board Members) Recommended Action: Appoint _________________ to serve as Community Services Commission Chair and ________________ to serve as Community Services Commission Vice Chair, and approve liaison appointments, with all terms expiring at the regular meeting in February, 2014.