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1-20-15 ACCOOMMMMUUNNIITTYY SSEERRVVIICCEESS CCOOMMMMIISSSSIIOONN AAGGEENNDDAA Tuesday, January 20, 2015 7:00 pm Richfield Community Center (Fireside Room), 7000 Nicollet Ave Commission Members Staff Liaisons Reed Bornholdt (Chair), Crystal Brakke, Joannette Cintron de Nunez, Dan Edgerton, Carolyn Engeldinger, Terry Heinze, Tracy Hollenback, Teresa Kruse, Arlan Nelson, Celestin Radison, Michele Thompson Jim Topitzhofer (Staff Liaison) John Evans (Secretary) Jeff Pearson (Public Works) Cheryl Dragotis (Recreation) Katherine Byers Ferrian (Farmers Market) Tom Rublein (Planning Com) Edwina Garcia (City Council) 1. Approval of Minutes  Regular Meeting: November 18, 2014 2. Approval of Agenda 3. Public Comment  Resident comment and items not printed on agenda 4. Staff Reports  Recreation Services (Topitzhofer)  New Year’s Eve Events  Richfield Home and Garden Show 5. Action Items  Farmers Market Report and Policies (Byers-Ferrian)  Friends of Wood Lake Board Appointment (Bornholdt) 6. Discussion Items  66th Street Intersections (Pearson)  Garfield Park Play Equipment Replacement (Topitzhofer)  Capital Improvement Budget Preliminary Discussion (Topitzhofer) 7. Committee Reports  Transportation Commission (Edgerton)  Band Shell Taskforce (Bornholdt)  FOWL Board (Brakke)  Planning Commission (Engeldinger)  Arts Commission (Thompson) 8. Next Meeting Tuesday, February 17, 7:00 pm Richfield Community Center 9. Other  Appreciation of outgoing members: Arlan Nelson & Terry Heinze 10. Adjournment November 18, 2014 REGULAR COMMUNITY SERVICES COMMISSION REGULAR MEETING Tuesday, November 18, 2014 Richfield Community Center (7000 Nicollet Ave) PRESENT CSC: Crystal Brakke, Dan Edgerton, Carolyn Engeldinger, Michele Thompson, Arlan Nelson, Reed Bornholdt, Celestin Radison, Terry Heinze, Joannette Cintron de Nunez STAFF: Jim Topitzhofer, John Evans OTHERS: Craig Churchward (Avenue Design Partners) ABSENT CSC: Tracy Hollenback, Teresa Kruse PLAN COM: Tom Rublein COUNCIL: Edwina Garcia Call to Order/Approval of Minutes/Introductions Bornholdt called the meeting to order at 7:02 pm. Thompson moved, seconded by Nelson, to approve the minutes of the regular October meeting. Approved, ayes all. Cintron de Nunez moved, seconded by Nelson, to approve the agenda for this meeting. Approved, ayes all. Staff Reports Recreation Services Topitzhofer reported on the following: Vets Park Play Equipment: The play equipment installation is complete. Roosevelt Picnic Shelter: The shelter is on schedule to be completed by winter and will be ready for Rfld. Baseball by spring. Richfield Home and Garden Show: Scheduled for February 21. Will replace the Remodeling Fair and will add a gardening element. Action Items Visual Quality Guidelines for 66th Street & Portland Avenue Craig Churchward, Avenue Design Partners, presented a summary of the work that has been done to define some of the quality standards defined by the Transportation Commission and other volunteers for these streetscapes, determining the types of experiences and aesthetics they wanted to see. Churchward said that the quality guidelines will be presented to the Council if the CSC recommends it. Brakke asked why the 66th Street and Nicollet Avenue intersection wasn’t identified as a high-experience area. Churchward said that he would flag that. Brakke asked if the crosswalks at the roundabouts will be improved. Churchward said that the group has discussed that and has talked about better lighting and repositioning of the crosswalks to improve upon motorist compliance. Nelson asked why the curb cuts are a different color. Churchward said that it creates a visual distinction for safety and aesthetics. Thompson suggested that the Arts Commission be incorporated in the process at some point regarding public art. Edgerton moved, seconded by Cintron de Nunez, to recommend Council approval of the 66th Street and Portland Avenue visual quality guidelines, with the aforementioned notes (incorporating the Arts Commission, review of plans by the community, and the Nicollet Avenue/66th Street intersection as an area of high experience). Approved, ayes all. Cancellation of December Meeting Thompson moved, seconded by Engeldinger, to cancel the December meeting. Approved, ayes all. Friends of Wood Lake Board Reappointment Thompson moved, seconded by Nelson, to reappoint Jean Fox to the Friends of Wood Lake Board. Approved, ayes all. Revised Friends of Wood Lake Board Application Topitzhofer presented the revised Friends of Wood Lake Board application, which now includes a clearer description of the board’s activities and the expectations of the members. He said that Nature Center Manager Karen Shragg, FOWL Board Chair Gordon Hanson, and he decided not to hold interviews of applicants because it would be another barrier to appointment and, being a fundraising group, volunteers should not be deterred from joining. Thompson and Bornholdt suggested that the meeting time be moved to a later time to make it easier for people to attend. Edgerton suggested that the application include a promotional piece that would encourage people to join. The group approved of the application by consensus. Committee Reports Transportation Commission: Edgerton provided a written report. Band Shell Task Force: Topitzhofer reported that the soil at the site is inadequate; soil reports for areas around Vets Park are being reviewed by the engineers. Friends of Wood Lake: Brakke provided the report. Planning Commission: Topitzhofer provided the report. Arts Commission: Thompson provided the report. Next Meeting/Other/Adjournment Regular January Meeting Tuesday, January 20, 7:00 pm, Richfield Community Center (7000 Nicollet Ave). Nelson, Thompson, Bornholdt, and Heinze were reminded that their terms are expiring in January. Edgerton moved, seconded by Nelson, to adjourn. Meeting adjourned at 8:20 pm. DRAFT MINUTES UNTIL APPROVED BY THE CSC. RICHFIELD COMMUNITY SERVICES COMMISSION EXECUTIVE SUMMARY Meeting Date: January, 2015 Agenda Item Farmers Market Report and Policies Agenda Section Discussion Items Attachments Farmers Market Report for Community Services Commission Contact Jim Topitzhofer Recommended Action Motion to temporarily suspend the Satellite Farmers Market at Lyndale Gardens. Discuss policy regarding community groups at the Farmers Market. Katherine Byers Ferrian, Richfield Farmers Market Coordinator, will present the attached report about the Market at the meeting. She is recommending to temporarily suspend the Satellite Farmers Market at Lyndale Gardens. The Commission is also requested to discuss policy related to community groups at the Market. I Back Our 1 2 2010 thou 2011 out w early prod custo 2012 2013 farm agric Ave Mark For 2    . Wed kground on second mar 1. Help 2. Help Satur 0: First year ght that hind 1: Market mo with 11 vend y produce, h duce. 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The We enter). 8th,2-7pm 10 booth spa booth space e Cornerston Communit 20, 2015, 7:0 ket Update: atellite mark treet area to ment buildin Friday Mark ). Roosevelt on Church (3 eat source, e vendors s and fewer ve EBT and W s 2-7pm still the City of R developmen ednesday Ly ace lease fe lease fee ne’s office b ty Services 00pm : ket on Friday o come and b ngs in that ar ket. 2-6 pm Park had a 305 E 77th) p vegetables. stayed away endors. Did n IC programs l at Assumpt Richfield to a nt plan for th yndale Ave M ee for all 13 w uilding. s Commiss ys, 2-7pm Ju buy fresh pro rea who can fence barrie parking lot. V The summe because of not see the p s, but only se tion Church ask if we wou he area focu Market is loc weeks sion une-Aug. Go oduce. nnot get tran er around an Very wide op er was very weather and population o erved 1-2 pe from June-A uld sponsor/ uses on urba cated at 6400 oals = sportation to nd staff pen. Started slow for d lack of of Latino er Market. Aug. /host a an 0 Lyndale o d For 2    Othe      Opp Opp     Cha      Prom 2014: Wedn  Season R  Daily Rat  Held in th er Farmers  Nokomis and Augu  Kingfield  Fulton Fa  Blooming  Centenni portunities & portunities:  Market is  Potential apartmen  Smaller f  Close to llenges:  Balance  Lack of in  Visibility  Competit  Limited s motional St  Newsp and S  Startri  Week (Face  Promo Marke  Three Recre nesdays, Jun Rate: $360.0 te: $27.00 fo he lot owned Markets in s Farmers Ma ust 27th. d Farmers Ma armers Mark gton Farmer ial Lakes Fa & Challenge s accessible to offer loca nts nearby m for those wh South Minne of having en nfrastructure of the marke tion with Lak staff time to d rategies: paper Ads: S un Current ( bune Press ly on Social book & Twitt oted onsite a et E-Blasts se eation past p ne 4th-Sept.1 00 per 10 x 1 or one 10 x 1 d by Corners the Area (a arket: 52nd arket: 4310 ket: 4901 Ch rs Market: 18 armers Mark es of Marke to customer al food optio market o do not wa eapolis, so p nough vendo e for a farme et from road kewinds’ sto dedicate to i Southside P (Richfield) Release Media Acco ter) at Saturday F ent out to Ric articipants 10 2014, 2-7 10 booth spa 10 booth spa stone within s of the 201 and Chicago Nicollet Ave howen Ave. S 800 West Ol ket: 7499 Fra t: rs who work n & accessi nt a large fa potential to d ors & custom ers market (many cust re/certified o improving m ride (Mpls) ounts Farmers chfield 7pm ace lease fe ace lease fe Lakewinds’ 14 Season): o Ave. S Mp e. S Mpls, Su S, Mpls, 8:3 d Shakopee ance Ave, Ed k or are busy bility to more armers marke draw new cu mers at the s omers confu organic food market overal     ee for all 15 w ee parking lot a : pls, 4-8pm W undays, 8:30 0-1pm Satu e Road, Satu dina, Thursd y on weeken e SNAP/EBT et environm ustomers fro same time used over lo s ll  On City o Website  Flyers at times du  Voluntee Flyers to Richfield South M  Flyers se service a weeks area. Wednesdays 0-1pm, May rdays, May urdays, 8-1p days, 3-7pm nds T & WIC cus ent m there cation) of Richfield t Community uring season er handed Fa o local busin d, Bloomingt Mpls area ent to local c agencies & n , June 25th, 18th- Oct. 26 17th- Octobe pm, June 7 – , June 14-Se stomers livin Farmers Ma y Meals = 4 n armers Mark esses in ton, Edina & community nonprofits July 23rd 6th. er 25th. – Oct. 11 ept. 25 ng in arket ket Vendors:  At the start of the 2013 we had 14 vendors signed up to participate at the end 8 of those 14 remained.  At the start of the 2014 season, we had 15 vendors signed up to participate (3 of those were returning vendors from 2013), by the end of the market, we only had 5 vendors who remained. Vendors quit for various reasons: not enough business at the market/not making enough profit, new daytime jobs starting & other personal issues. Vendor Comments:  “We will not be at a market for a few weeks. There just isn't enough customers to make the trip worthwhile.” (Email 7/1/14)  “I'm not totally sure the Wednesday Richfield demographic wants Chutney… And It's seems it is getting even more challenging to get out of work on Wednesdays. I recently started a new position that requires me to be in the office every day and my sister also works full time. I know there are one of only a few vendors at the Wednesday market but its just not a good fit for our product.” (Email 8/19/14)  “[Vendor Name] told me that today will be his last day as he not making enough money at this market and has a business to run. Said he appreciated the opportunity and wishes it could have been better this season.” (From 7/9/14 Daily Market Report)  “[Vendor Name] emailed me to say she was planning to come after her meeting let out at 1pm. She did not show up at all. Later I got an email from her that her meeting ran late until 3pm so she decided not to come out.” (From 8/16/14 Daily Market Report)  “[Vendor Name] called to let Cheryl know that she will no longer be selling at Weds market.” (From Daily Market Report 7/24/13) Comments from Vendors Surveys (both 2013-2014): (relating to location)  “This year was a good year as for the weather, but bringing a generator and dropping it back was a bit of a hassle. So if you could have electricity it would make it much easier.”  “I think this will be a good location once it gets ‘discovered’” Vendor’s answers to the question how we can improve the market for vendors (2013 & 2014 Surveys):  “Do something to bring more customers to the market.”  “If the ground is properly smooth out, it will make it much easier for our tents, rough spots make it harder for us. “  “More vendors.”  “Just more people”  “More traffic, more turnout”  “If the market would last longer, maybe up to October”  “Better weather, signs at intersections, longer season, more vendors, reduce the stall fee, some free events, Penn Fest”  “Market needs to be promoted more to stimulate traffic-the use of social media also needs amping up. I think in time once the space improvements are made things will get better”  “The space needs pavement work, better signage,etc. I know its coming…Also sad to see so many vendors go ½ way thur, need more vendors at this location” Customer Comments: Often new customers came to the market not knowing beforehand that it existed. Common responses:  “How long does this market run?”  “How long has this market been here?” Customers often were disappointed that the market was small or that there were not many vendors present. Common questions we received were:  “Are there any produce vendors this year?” (heard early on before our produce vendors arrived)  “Is this all there is for the season/day?”  “Where are all the vendors?” However, some customers said they liked that this market as it was smaller or that it more convenient to go to during the week. We often noticed that many customers came into the market & then walked out without buying anything. Customers were confused over the market location and where to park for the market. Lakewinds had asked us to have all our staff, vendors, and customers park on the lot owned by Cornerstone, not in their lot. Most customers ended up parking in Lakewinds’ parking lot and then walking over to the market. Attendance Count Chart: We counted customers walking into the market and recorded the total number for each hour. We noticed that for each hour the number of customers entering the market decreased with the last hour (6-7pm) usually only having 20 or less customers enter the market.  On 8/7/13: Concert in the Park with Cornerstone & Recreation Dept. = highest customer count that day.  NOTE: No record for 7/31/2013. 150 141 144 181 244 350 250 359 537 341 304 271 0 100 200 300 400 500 600 Attendance of Customers (2013) Attendance of Customers  Goal for 2014 Season = consistently get 500 or more customers to the market.  Saturday Richfield Farmers Market = from 7am-12pm gets 500-800 (at start of season in May) to 1200 to 1800 customers on a day (during height of season June-Sept.) Meeting with Cornerstone on 11/25/14 8:30AM to Discuss Wednesday Farmers Market: At this meeting we spoke with Beth Pfeifer and Molly Van Avery of the Cornerstone Group about  updates in their construction process  recapping this last 2014 season  our concerns about hosting the farmers market again next season We informed Cornerstone that we still wanted to be involved with their project however we want to hold off having the farmers market this next season. They agreed with this proposal. We further discussed that we would partner with them to co-sponsor more one-time events instead of hosting a regular scheduled farmers market. Additional Comments Provided by Cornerstone Letter from Molly Van Avery, Arts Organizer Recommendation: Our recommendation at this time is to not have the Wednesday Lyndale Ave Farmers Market this next 2015 season but continue to seek ways to partner with Cornerstone for more one-time events and activities. 301 185 244 200 290 245 301 352 428 385 300 275 325 245 120 0 50 100 150 200 250 300 350 400 450 6/4/146/11/146/18/146/25/147/2/147/9/147/16/147/23/147/30/148/6/148/13/148/20/148/27/149/3/149/10/14Attendance of Customers (2014) Attendance of Customers II. Community Table Space Usage At the Saturday Farmers Market Background: In the past we have reserved a free table space for local non-profits, community groups & social service agencies to come hand out educational and/or informational material at the Saturday Veterans Memorial Park Farmers Market (mid-May to the end of Oct, 7am-12pm). Interested groups fill out a Community Table Application one week before or earlier for the date they want to come to the market. This application is reviewed by the Farmers Market Coordinator who then reserves the group’s space. We had between 2-4 community groups at each market day. As of now, community groups are allowed to: -offer free information about their programs/organization -give away small items that promote their programs/organization -lead activities that fit in with the Market’s vision/theme -fundraise for a specific cause (such as a race or trip) -recruit participants (such as for a race or study-abroad program) Groups & Agencies Who Attended the Market During 2013 & 2014 Seasons:  Hennepin County Master Gardeners  Hennepin County Master Gardener: Little Growers Children Program  Richfield Connect  Richfield 4th of July  Richfield 5k Back to School Race  Richfield Historical Society  Hennepin County Transportation Office  Hennepin County Teen & Child Checkup  Community Action Partnership of Suburban Hennepin  Hope Presbyterian Church Walk for Water  Loaves and Fishes  Center for Energy & the Environment  Commuter Services  Richfield Watershed High School  CIEE Study Abroad Program  Nacel Open Door Study Abroad Program  Eight C Hip Hop Dance  MN Pork Board  Fire Up Your Feet  Lakewinds Natural Foods Coop Pros of Community Groups at the Market:  Add to overall Community Connection of market space  Promotes Richfield & other city’s organizations/groups  Offer educational and/or children’s activities (occasionally)  Opportunity to offer resources to Market customers, including EBT &/or low-income customers Cons of Community Groups at the Market:  Limited Space  Organization/Group do not always directly relate to Market’s Mission Statement & Vision  Fundraisers & recruiting participants overwhelm and deter Market customers  Not all Richfield-Based  Organization/Group’s Representatives not trained in outreach & promotion Seeking Community Service Commissions’ feedback on the following:  Should we continue to allow community groups to have a presence at the Market?  If so, what types of groups who should be allowed to use the Community Table Space 1. Groups who wish to Fundraise or Recruit Participation 2. Business/For Profit Groups 3. Non-resident non-profits RICHFIELD COMMUNITY SERVICES COMMISSION EXECUTIVE SUMMARY Meeting Date: January 20, 2015 Agenda Item: Friends of Wood Lake Board Reappointment Agenda Section: Action Items Attachments: FOWL Board Application Contact: Reed Bornholdt Recommended Action: Move to reappoint Nancy Stiller to the Friends of Wood Lake Board Throughout the year, the Community Services Commission appoints members to the Friends of Wood Lake (FOWL) Board of Directors for three-year terms. Members can be reappointed to multiple terms. The applicant being considered for reappointment is Nancy Stiller. RICHFIELD COMMUNITY SERVICES COMMISSION EXECUTIVE SUMMARY Meeting Date: January 20, 2015 Agenda Item: 66th Street Intersections Agenda Section: Discussion Items Attachments: None Contact: Jeff Pearson Recommended Action: Discussion Only In anticipation of the reconstruction of 66th Street, City Council has been discussing the use of roundabouts along the corridor as an alternative to signalized intersections. With the technical recommendation from the Transportation Commission recommending roundabouts along the corridor, staff is also recommending a review of the Guiding Principles and how they relate to the choice of intersections along the corridor. To accommodate this effort, the intersections will be discussed with key stakeholders and commissions prior to Council consideration of the intersection choice, which is expected to occur at the February 24, 2015. At a minimum this process includes the following:  Meet with impacted commercial properties - Ongoing  Planning Commission Worksession - Jan 12  Council Worksession - Jan 13  Community Services Commission Meeting - Jan 20 or Feb. 17  Planning Commission Meeting - Jan 26  Arts Commission - Feb 5 Jeff Pearson, Traffic Engineer, will give a presentation at the meeting and will lead a discussion on the matter. The Community Center Commission is welcome to make a recommendation to the Council, either at this meeting or at the meeting on February 17, 2015. RICHFIELD COMMUNITY SERVICES COMMISSION EXECUTIVE SUMMARY Meeting Date: January 20, 2015 Agenda Item Garfield Park Play Equipment Replacement Agenda Section Discussion Items Attachments Park Site Map Contact Jim Topitzhofer Recommended Action None – Provide initial feedback on replacing the play equipment at Garfield Park Garfield Park, located at 6301 Garfield Avenue, is scheduled for new play equipment in 2015 and is included in next year's Capital Improvement Budget in the amount of $75,000. In the past year, the old equipment was removed due to safety concerns. Our next step is to conduct a neighborhood meeting to gather general preferences for the project. Before doing so, staff has a few items to clarify to help prepare for the neighborhood meeting. Garfield Park is long and narrow, 485 feet x 75 feet. It is bordered by chain link fencing on the east and south side, adjacent to a single residential neighborhood. There is a wooden privacy fence on the west side that separates the park from a group of apartments. The Park has 75 feet of frontage on 63rd Street and has no parking lot or trails. The existing play equipment container is located on the north side of the park and is marked on the below map. Staff will propose the new equipment be located in the same area unless the Commission and/or the neighborhood object. The Park is used extensively as a leased pet exercise area. Should we consider including any of the following items with the project?  Perimeter Trail (would require additional funds)  Pet Waste Bag Dispensers  Additional Lighting  Benches  Drinking Fountain  Other RICHFIELD COMMUNITY SERVICES COMMISSION EXECUTIVE SUMMARY Meeting Date: January, 2015 Agenda Item 2015–2019 Parks Capital Improvement Plan Agenda Section Discussion Items Attachments Star Tribune Article Contact Jim Topitzhofer Recommended Action Discuss current parks capital improvement plan and process for revising the plan. One of the annual tasks of the Community Services Commission is to review and revise a portion of the Capital Improvement Plan (CIP) that is related to park improvements. We do this at the beginning of every year. The plan encompasses five years and is limited to $450,000. Our portion of the CIP is funded by proceeds of the City's four liquor stores. For this meeting, Jim Topitzhofer will present last year’s 2015–2019 CIP (see below). A brief explanation of each line item follows. Energy Master High Existing Outside Increase Project Safety Savings Plan Use Asset Funding Revenue Cost 2015 Garfield Park Play Equipment X X X $75,000 Vets Park Play Equipment Phase 2 X X X X $25,000 Parks Maintenance X $45,000 Wood Lake Fence Repair & Tree Removal X X $5,000 Skate Tile X X $50,000 Community Band Shell X X $250,000 Total 2015 $450,000 2016 Lincoln Fields Internal Loan X $156,740 Parks Maintenance X $45,000 Wood Lake Fence Repair & Tree Removal X X $5,000 Wood Lake Rest Rooms X X $37,000 Pool Heaters X X $52,500 Community Center Boiler & Air Conditioning X X $143,760 Seal Coat Community Center Parking Lot X $10,000 Total 2016 $450,000 2017 Parks Maintenance X $45,000 Wood Lake Fence Repair & Tree Removal X X $5,000 Wood Lake Carpet X X $30,000 Community Center Carpet X X $25,000 Rink 1 Conversion to Indirect Refrigeration X X X $330,000 Arena Parking Lot Seal Coat X $15,000 Total 2017 $450,000 2018 Parks Maintenance X $45,000 Wood Lake Fence Repair & Tree Removal X X $5,000 Rink 1 Conversion to Indirect Refrigeration X X X $400,000 Total 2018 $450,000 2019 Parks Maintenance X $45,000 Wood Lake Fence Repair & Tree Removal X X $5,000 Rink 1 Conversion to Indirect Refrigeration X X X $400,000 Total 2019 $450,000  Parks Maintenance – Significant ongoing repairs of existing park facilities including trail resurfacing, court resurfacing, roof replacement, parking lot re-construction, etc. This has been a regular item in the CIP since 1999. Upcoming uses of these funds include trail resurfacing at Veterans Park & Taft Park in the amount of $45,000.  Lincoln Fields Loan* - The remaining balance after 2014 is $156,740, to be paid off in 2016  Garfield Play Equipment – Old wooden play equipment at Garfield Park was removed last year for safety reasons.  Wood Lake Fence Repair and Tree Removal – A chain-link fence was installed around the perimeter of Wood Lake Nature Center over 30 years ago. The fence is often a target for fallen trees. Ongoing funds are needed to keep the fence in good repair.  Skate Tile – The skate tile flooring for the common area between both rinks is deteriorating and needs to be replaced.  Wood Lake Carpet - The high traffic carpet at the Wood Lake Nature Center is replaced every ten years.  Wood Lake Bath Rooms – Renovate original rest rooms at Wood Lake.  Community Center Carpet - The high traffic carpet at the Community Center is replaced every ten years.  Band Shell* – Construct a community band shell in the amount of $250,000.  Pool Heaters – Both heaters for the outdoor pool are original equipment dating back to 1964.  Vets Park Play Equipment Phase 2* – Play equipment at Vets Park is scheduled to be replaced this year with budget of $127,400. Staff recommends adding $25,000 to the budget Replace 24-year old large play equipment complex in Vets Park.  Community Center Boiler & Air Conditioning – Construct a disk golf facility.  Rink 1 Conversion to Indirect Refrigeration- Richfield is one of 120 ice arenas that is required to change its refrigeration system to avoid the use of R22 refrigerant (see attached Star Tribune Article). The cost to convert to another system is about $3,000,000. * Denotes improvements identified in the Richfield Parks Master Plan.