Loading...
10-15-19 CSCCOMMUNITY SERVICES COMMISSION Regular Meeting Agenda Tuesday, October 15, 2019, 7:00 pm Richfield Municipal Center (Heredia Room), 6700 Portland Ave Commission Members Staff/Others Liaisons Danielle Indovino Cawley, Joannette Cintrdn de Nunez, Amy Markle (Recreation Services) Carolyn Engeldinger, Art Felgate (Vice Chair), Anne Flake, Edwina Garcia (City Council) Rudolph Joseph Miller, Lisa (Chair), John Evans (Recreation Services) P ( Dan Smieia, Kevin Wendt Rachel Lindholm (Sustainability Specialist) Crystal Brakke (School Board) 1. Approval of Minutes/Agenda ❑ Regular Meeting Minutes: September 17, 2019 2. Public Comment ❑ Resident comment and items not printed on agenda 3. Staff Reports ❑ Recreation Services (Markle) ❑ Sustainability (Markle/Lindholm) 4. Discussion Items ❑ Inclusive Playground Grant Update (Markle) ❑ Dog Park Update (Markle) 5. Action Items ❑ Playground Grant for 2020 (Markle) ❑ Friends of Wood Lake Board Appointment (Markle) 6. Committee Reports ❑ Transportation Commission (Felgate) ❑ FOWL Board (Miller) ❑ Planning Commission (Smieja) ❑ Arts Commission ❑ Friendship City Commission (Markle) ❑ Honoring All Veterans Memorial (Markle) 7. Next Meeting Tuesday, November 19, 2019, 7:00 pm Richfield Municipal Center (Heredia Room), 6700 Portland Avenue 8. Adjournment DRAFT MINUTES UNTIL APPROVED BY THE CSC. September 17, 2019 REGULAR COMMUNITY SERVICES COMMISSION REGULAR MEETING Tuesday, September 17, 2019 Richfield Municipal Center (6700 Portland Ave) CSC: Kevin Wendt, Carolyn Engeldinger, Lisa Rudolph, Art Felgate, Dan Smieja, Anne Flake, Joannette Cintron de Nunez STAFF: John Evans, Amy Markle, Patrick Martin SCHOOL BOARD: Crystal Brakke CSC: Danielle Indovino Cawley, Joseph Miller I Call to Order I Rudolph called the meeting to order at 7:02 pm. I Approval of Minutes/Agenda Minutes and Agenda: Felgate moved to approve the minutes of the regular July meeting and this evening's agenda. Approved, ayes all. [_Staff Reports Recreation Services Recreation Services Director Markle reported on the following: • Ice Arena Refrigeration Project Information Sessions • Play Equipment Replacement at Jefferson, Nicollet, and Taft Parks • Wood Lake Boardwalk Repair • Tree Trust: Tree Planting at Veterans Park • Open Streets at Penn Fest • Sustainability Specialist Position and possible subcommittee/commission formation I Discussion Items I Stormwater Pollution Prevention Plan/Permit Public Works Engineer Martin reviewed the process for renewing the City's MS4 permit from MPCA and outlined the City's Storm Water Pollution Prevention Plan. Rudolph asked if more social media posts and publicity could more widely publicize the Adopt -A - Drain program and other best practices for stormwater management. I Action Items I Friends of Wood Lake Board Appointments The group reviewed the three applicants for the Friends of Wood Lake Board: Engeldinger moved, seconded, to appoint Jacob Good, Kay Roseland, and Katie Williams to the Friends of Wood Lake Board. Approved, ayes all. Inclusive Playground Design Concept Markle reviewed two proposals submitted for the all-inclusive playground design at Augsburg Park from two vendors on the State of Minnesota contract (Northland Recreation and Landscape Structures). She said that, with capital improvement funds from the liquor stores, round -up money from the liquor stores, and other possible grant sources, the project is hoping to be funded for 2020. She said that the plans will be reviewed with Fraser Community Services and asked the CSC to consider overall design between the two proposals. Flake suggested that the lot be fenced in. Markle said that a fence company may be willing to donate some goods or services. Rudolph said that some parks feature a permanent sign to recognize donors and contributors. Markle said that the inclusive playground will be the source of round -up money at the liquor stores again in December. Members of the group suggested more benches all around the lot and ensure wheelchair -accessible swings for the first proposal. Markle said that Northland was more willing to work around the existing trees and can work with us to alter the concept, including adding fencing. Flake moved to recommend approval of Northland Recreation for the all-inclusive playground project, seconded. Wendt expressed reservations about only considering two proposals, one of which is much larger in scope. Markle said that she could bring other proposals in October. Flake had concerns about a grant deadline that Markle outlined. Wendt asked if a proposal could be considered at a special meeting prior to the grant deadline. Markle said that these two proposals took each vendor a month to assemble. Approved, six yes, one no (Wendt). Dog Park Location Tabled until October. Committee Reports I Transportation Commission: Felgate Planning Commission: Rudolph Arts Commission: Markle Friendship City Commission: Markle Honoring All Veterans Memorial: Markle I Other/Next Meeting/Adjournment J Regular October Meeting: Tuesday, October 15, 7:00 pm, Richfield Municipal Center (6700 Portland Ave). Adjournment., Meeting adjourned at 8:44 pm. !" COMMUNITY SERVICES COMMISSION EXECUTIVE SUMMARY Meeting Date: October 15, 2019 Agenda Item Agenda Section Playground Grant for 2020 Action Items Attachments Contact Grant Awards Amy Markle Recommended Action Accept the grant money and approve purchase of playground equipment from GameTime for Washington and Madison Parks. GameTime, a playground vendor, has a grant program that matches organizations in the purchase of playground equipment. Amy Markle applied for the grant for the 2020 parks to be renovated (Washington and Madison Parks), and was awarded $102, 239. We can apply that money towards the purchase of playground equipment for both parks, which will allow for more equipment for the community. The equipment needs to be purchased In the coming weeks, so there is not time to include the neighborhoods in the feature selection; it has been pre -selected to incorporate most play needs. To include the residents in the process, we will be able to host a community build in conjunction with the Richfield Police Department for both parks in 2020. We have $85,000 budgeted for each park in the 2020 CIP budget. We will be able to purchase the equipment through the grant for much less money in 2019 (please see quotes). This has been approved by the Finance Department. K, 1, MADISON PARK Tr i p0 i . I; %I f MINN €SOTA•WISCONSIN PLAYGROUM City of Richfield Attn: Amy Markle 6244 Knox Ave S Richfield, MN 55423 Phone:612-861-9394 Fax: 612-861-9388 amarkle@richfieldmn.gov Minnesota/ Wisconsin Playground 5101 Highway 55, Suite 6000 Golden Valley, Minnesota 55422 Ph. 800-622-5425 1763-546-7787 Fax 763-546-5050 1 info@mnwiplay.com Madison Park QUOTE #26518 10/10/2019 Ship To Zip: 55423 Quantity Part It Description 1 RDU GameTime-PS17030Sprouts $19,444.00 $19,444.00 [Deck:Pvc. J [Basic: 7 [2 Color HDPE: J [Accent: ] [Roto Plastic: J [HDPE: j (1) 80000 -- 49" Sq Punched Steel Deck (1) 80001 -- 49"Tri Punched Steel Deck (1) 80656 -- Access Attachment T& 4' (1) 81669 -- Hand Cycler (1) 81670 -- Crunch Bar (1) 81680 -- Single Seat (1) 90020 -- F-0" Transfer System W/ Barrier (1) 90029 -- 3' Transfer Platform WBarrier (1) 90073 -- 3' Fat Pipe Climber (1) 90135 -- 4'/4'-6" Twister Climber (6) 90268 -- 10' Upright, Alum (1) 90355 -- Storefront Panel, Below Dk (1) 90427 -- Funnel Crow'S Nest Solid St Whl, Bar (1) 90654 -- 3'-6"/4'-0" Zip Swerve Slide Right (1) 91138 -- High Point / Low Point Entryway -3D (1) 91210 -- Climber Entryway - 3D (1) G90267 -- 9' Upright, Galv (1) 178749 -- Owner's Kit RDU GameTime - PT18008 Shadowfax [Roto Plastic: J [Basic: ] [HDPE: ] [Accent: ] [Arch: ] [Deck:Pvc: ][Metal Roof: J [Tube: J [Fabric 1: J [Uni Plastic: J (1) 19793 -- Double Zip Slide 5'-0" (1) 4842 -- Echo Chamber Ass'Y $68,636.00 $68,636.00 Pagel of 5 /'� Minnesota / Wisconsin Playground 5101 Highway 55, Suite 6000 Golden Valley, Minnesota 55422 QUOTE UOTE MINNESOTA•WISCONSIN Ph.800-622-5425 763-546-7787 PLAYGR©T7ND Fax 763-546-5050 info@mnwiplay.com 10/10/2019 Madison Park (1) 12964 -- Single Gizmo Panel (1) 19457 -- Roller Ball Panel (Roto) (1) 19752 -- Traverse Climber (1) 19780 -- Weeble Climber 4'6/5'0 (1) 32106 -- Helix Tower w/Spiral 8' (6) 32009 -- Hex Topper (1) 32023 -- Hex Pod Step (2') (1) 19327 -- Pod Climber (1) 19415 -- Walk -In Double Fun-L Over (1) 19247 -- How Tall Am I (1) 12728 -- Single Seat P/T (1) 18679 -- Bongos (1) 12215 -- Crunch Bar Prime Time (1) 19243 -- Drivers Panel (1) 19121 -- Curved Zip Slide (4) 18200 -- 36" Sq Punched Deck P/T 1.3125 (1) 19035 -- Optional Access Step (3' & 5') (1) 19285 -- Transfer Platform W/ Guardrail 3' (1) 18787 -- Umbrella Canopy (1) 19005 -- Transfer System W/Barrier (2' Rise) (1) 19084 -- Ashiko (1) 19086 -- Ganza (1) 19244 -- Thunderring Panel (1) 18237 -- 3'-0" Funnel Bdg W/Barrier (1) 19287 -- River Rock Climber (11) 12026 -- 3 1/2" Uprt Ass'Y Alum I I' (3) 12025 -- 3 1/2" Uprt Ass'Y Alum 10' (1) H12027 -- 12' Heavy Wall Upright (1) 12024 -- 3 1/2" Uprt Ass'Y Alum 9' SubTotal: $88,080.00 Discount: ($44,055.37) Total Amount: $44,024.63 Indemnification; Owner/Owner's Representative will indemnify and hold Minnesota Playground, Inc., dba, Minnesota Wisconsin Playground (MWP), barmless for all claims, damages and related costs, including reasonable legal fees and costs, arising out of Owner/Owner's Representative's negligence or noncompliance with any of its commitments under this document. MPW will indemnify and hold Owner/Owner's Representative harmless for all claims, damages and related costs, including reasonable legal fees and costs, arising out of MWP's negligence or noncompliance with any of its commitments under this document. Page 2 of 5 �GameTime� City of Richfield Attn: Amy Markle 7000 Nicollet Avenue South Richfield, MN 55423 Phone:612-861-9394 Fax:612-861-9388 amarkle@richfieldmn.gov Minnesota/ Wisconsin Playground 5101 ffighway 55, Suite 6000 Golden Valley, Minnesota 55422 Ph. 800-622-5425 1763-546-7787 Fax 763-546-5050 1 info@mnwiplay.com Washington Park - D9880B - Grant Units Equipment QUOTE #26512 10/10/2019 Ship To Zip: 55423 Quantity 1 RDU GameTime - Discrete Unit, Hybrid $88,063.00 $88,063.00 Powerscape and Ionix Play Unit - Stardust PS18003 [Basic: J [Metal Roof 7 [Roto Plastic: J [Accent: ] [Deck:Pvc: J [HDPE: J [Tube: [Arch: J [Accent 2: J (6) 91310 -- Shadow Play Tree Single 0'6" - T0" (2) 90706 -- Exit Section Wilderslide Ii (2) 90703 -- Straight Section Wilderslide Ii (1) 90705 -- Right Curve Section Wilderslide Ii (1) 90704 -- Left Curve Section Wilderslide Ii (1) 90701 -- Double Entrance Wilderslide Ii (1) 4842 -- Echo Chamber Ass'Y (1) 90430 -- Decorative Panel W/Gizmo, Above Dk (2) 81769 -- Talk Tube Ground Level Attach 2-5 (1) 32106 -- Helix Tower w/Spiral 8' (14) 32009 -- Hex Topper (2) 32000 -- Vessel (1-Way) (4) 32023 -- Hex Pod Step (2') (4) 32022 -- Hex Pod Step (P) (1) 32021 -- Jungle Vine Link (1) 32034 -- Tron Climber (Socket @ 90) (1) 90655 -- Pod Climber (1) 91137 -- Entryway - 3D (1) 91031 -- Y-0" Transfer Platform (31)) (1) 90503 -- 2'-6"/3' Single Wave Zip Slide (1) 80000 -- 49" Sq Punched Steel Deck (1) 81666 -- Fun Seat (1) 91035 -- 2'-0" Transfer System (31)) (1) 91107 -- Coral Climber (31)) 5'-0" Page 1 of 6 (GameTinve) . PLAYCORE Minnesota/ Wisconsin Playground 5101 Highway 55, Suite 6000 Golden Valley, Minnesota 55422 Ph. 800-622-5425 1763-546-7787 Fax 763-546-5050 1 info@mnwiplay.com Washington Park - D9880B - Grant Units Equipment QUOTE #26512 10/10/2019 Quantity Stock ID Description Unit Price Amount (1) 91005 -- Climber Archway (31)) (1) 91136 -- Funnel Crows Nest Telescope Bar (1) 90541 -- 5'/5'-6" Zipper Climber (1) 91010 -- Archway W/ Socket (313) (1) 90004 -- Two Piece Hex Deck (2) 90268 -- 10' Upright, Alum (2) 90267 -- 9' Upright, Alum (6) 90271 -- 13' Upright, Alum 1 RDU GameTime - Discrete Unit - Powerscape - $28,421.00 $28,421.00 Puddle Pod - PSI 9017 [Accent: J [Basic: J [Roto Plastic: ] [Fabric 1: J[Deck:Pvc: J [Arch: ] (1) 80924 -- Double Seat (1) 81699 -- Bongos (1) 80192 -- Sunblox Umbrella Canopy (1) 90578 -- Swerve Slide (1) 90533 -- 2'-6" Rung Kickplate (1) 91146 -- Entryway - Guardrail (1) 90317 -- Toad Stool Climber (1) 90203 -- Tic-Tac-Toe Panel Above Dk (7) 80001 -- 49"Tri Punched Steel Deck (1) 90021 -- 2'-0" Transfer System W/ Barrier (1) 4845 -- Stained Glass Ass'Y - Red (1) 4843 -- Flat Mirror Ass'Y (1) 4842 -- Echo Chamber Ass'Y (1) 4847 -- Hypno Wheel Ass'Y (1) 4841 -- Maze Wheel Ass'Y (1) 80930 -- Gizmo Panel - 5 Gizmos (1) 90546 -- Climber Archway W/D-Ring & Barrier (1) 90545 -- 4' Wave Climber (1) 90305 -- Climber Archway W/Socket & Guardrail (1) 90344 -- 2' & 2'-6" Clover Leaf Climber (1) 80688 -- 2' Tri Transfer Platform (2) 90269 -- 11' Upright, Alum (2) 90268 -- 10' Upright, Alum Page 2 of 6 0% Minnesota / Wisconsin Playground 5101 Highway 55, Suite 6000 QUOTE GarmeTime� Golden Valley, Minnesota 55422 QUOTE Ph.800-622-5425763-546-7787 A r--LAYOORC C—. -, Fax 763-546-5050 info@mnwiplay.com 10/10/2019 Washington Park - D9880B - Grant Units Equipment Quantity Stock ID Description (3) 90267 -- 9' Upright, Alum (1) 90266 -- 8' Upright, Alum (1) G90267 -- 9' Upright, Galv (1) G90266 -- 8' Upright, Galv (1) G90270 -- 12' Upright, Galv 1 178749 GameTime - Owner's Kit $55.00 $55.00 To be a Community Build. Customer shall provide 6.60 CY of concrete SubTotal: $116,539.00 for footings. The Community Build must occur only one day after the Grant: ($58,242.00) cosultants layout and drill the toting holes, otherwise additional cost my Freight: $6,052.50 be incurred by the Customer. Total Amount: $64,349.50 This quotation is subject to current Minnesota/Wisconsin Playground policies as well as the following terms and conditions. Our quotation is based on shipment of all items at one time to a single destination, unless noted, and changes are subject to price adjustment. Purchases in excess of $1,000.00 to be supported by your written purchase order made out to Minnesota/Wisconsin Playground. This quotation is subject to polices in the current Gametime Park and Playground catalog and the following terms and conditions. Our quotation is based on shipment of all items at one time to a single destination, unless noted, and changes are subject to price adjustment. Purchases in excess of $1,000.00 to be supported by your written purchase order made out to Gametime, c/o Minnesota/Wisconsin Playground. Pricing: f.o.b. factory, firm for 30 days from date of quotation. A tax-exempt certificate is needed at time of order entry for all orders whether from tax -supported goverment agencies or not. Sales tax, if applicable, will be added at time of invoice unless a tax exempt certificate is provided at time of order entry. Payment terms: payment in full, check submitted with order. Shipment: Customer must accept shippment by the end of 2019 and if installation or consultation does not occur in 2019 the Customer is responsible for storing and keeping the equipment until the installation or consultation can happen in 2020 or later. Order shall ship within 45 - 60 days after GameTime's receipt and acceptance of your purchase order, color selections, approved submittals, and receipt of deposit, if required. Receipt of anything other than what is stated herein will not constitute an order and therefore no materials will be placed into production nor installation, if required, will be scheduled. Freight charges: Prepaid & added Requested Time of Completion: shall be on or by MONTH, DATE, YEAR, provided conditions allow performance of work as outlined herein as well as favorable weather exisiting, site readiness, schedule allowing, etc. While every effort is made to adhere to installation timing requests, much is beyond our control and cannot be guaranteed. Submittals: our design proposal reflects the spirit and intent of the project plans and specifications. While some variations may exist between our quotation and the project design, the differences do not materially affect the intended use. GameTime designs and specifications are unique and not intended to be identical in all respects to other manufacturers. We shall submit for review and approval by the owner's representative detailed drawings depicting the equipment to be furnished accompanied by specifications describing materials. Once approved, these drawings and specifications shall constitute the final documents for the project and shall take precedence over all other requirements. Exclusions: unless specifically included, this quotation excludes all site work and landscaping; removal of existing equipment; acceptance of equipment and off-loading; storage of goods prior to installation; equipment assembly and installation; safety surfacing; borders and drainage provisions. Page 3 of 6 fu ?/Amff• COMMUNITY SERVICES COMMISSION '� EXECUTIVE SUMMARY Meeting Date: October 15, 2019 Agenda Item Agenda Section Friends of Wood Lake Board Reappointment I Action Items Attachments Contact FOWL Board Application: Mary Oakland I Amy Markle Recommended Action Reappoint Mary Oakland to three-year terms on the Friends of Wood Lake Board The Community Services Commission appoints members to the Friends of Wood Lake (FOWL) Board of Directors. Appointments are made throughout the year. Board members serve three-year terms and can be reappointed to multiple terms. The applicant being considered for reappointment is Mary Oakland. I ne rnends or wood Lake nas been raking money and awareness Tor Wood Lake Nature Center since 1990. Wood Lake is regarded by the community as a gem in the middle of the city, but finandal challenges are inevitable as staff continues to find resources for building and trail maintenance, facility improvements, programming, and all of the things that are essential to continue operating for generations to come. We appreciate your interest in getting involved with the Friends of Wood Lake! Y N PLEASE ANSWER "Y" OR "N" OO 1 can attend most meetings (held on the third Thursday of each month, 5:3":30 pm, at Wood Lake Nature Center (the Board meets 10 times a year, skipping July and December). O1 will volunteer atone or more of these Wood Lake events: Halloween (October), the Urban VMldland �J running event (July), or Candlelight and lee (December 31). © O 1 will help represent Wood Lake at events held in the community by staffing tattles, attending social functions and business gatherings. OO 1 will help solicit prizes and sponsorships for the annual FOWL dinner, Wood Lake's largest fundraiser. O1 will attend the FOWL dinner on the last Friday in April, helping with the selling of tickets, silent auction etc. PLEASE CHECK ALL THAT APPLY I have the following skills/expenence to offer ( please circle all that apply) ❑FUNDRAISING (soliciting prizes, grant writing, etc) El PUBLIC RELATIONS ❑FINANCE ❑GRAPHICDESIGN 110THERweb design WHAT ARE THE REASONS YOU WOULD LIKE TO JOIN THE BOARD? I strongly support the role of environmental education in shaping our future environmentalists and find that part of Woodlake's mission to be so critical. In general, it is such an important resource in our community and I feel grateful that I have been able to contribute through my tenure on the board and would like to renew my commitment. I have experience working on the dinner and have been able to offer some web design servicestothe park director. I look forward to taking on new challenges in the next two years if you are to approve my application, CIVIC, PROFESSIONAL AND COMMUNITY ACTIVITIES OCCUPATION User experience designer (i.e. web designer) at Target REFERENCES (OPTIONAL)