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2020-10 CSCCOMMUNITY SERVICES COMMISSION Regular Meeting Agenda Tuesday, October 20, 2020, 7:00 pm WebEx Meeting Commission Members Staff/Others Liaisons Mejbah Ahmed, David Benson, Art Felgate, Anne Flake, Heather MacDonald, Joseph Miller, Stephanie Nwaudo, Lisa Rudolph (Chair), Dan Smieja, Kevin Wendt (Vice Chair) Amy Markle (Recreation Services Director) John Evans (Recording Secretary) Kris Weiby (Facilities Manager) Edwina Garcia (City Council) Crystal Brakke (School Board) 1. Approval of Minutes/Agenda  Regular Meeting Minutes: September 15, 2020 2. Public Comment (must be emailed or called in to staff prior to meeting)  Resident comment and items not printed on agenda 3. Staff Reports  Recreation Services (Markle) 4. Discussion Items  COVID-19 Updated Impacts on Recreation in Richfield (Markle)  Dog Park Update (Markle)  Richfield Active Youth Grant from Hennepin County (Markle)  Fall/Winter Recreation Programming (Markle)  Ice Arena Renovation Project Update (Weiby)  Commission Presentation to Council (All) 5. Action Items  Honoring All Veterans Memorial Liaison Appointment (Markle)  Amend CIP Budget (Markle and Weiby) 6. Committee Reports  Transportation Commission (Wendt)  FOWL Board (Nwaudo)  Planning Commission (Benson)  Arts Commission (Felgate)  Friendship City Commission (Markle)  Sustainability Commission (MacDonald) 7. Next Meeting Tuesday, November 17, 2020, 7:00 pm WebEx or Richfield Municipal Center (Heredia Room), 6700 Portland Ave 8. Adjournment As always, your public comments are encouraged but due to the current COVID‐19 pandemic, we are limiting personnel at public meetings. Please submit your comments in advance to jevans@richfieldmn.gov (subject line: "Community Services Public Comment") or call 612‐861‐9395. September 15, 2020 REGULAR COMMUNITY SERVICES COMMISSION REGULAR MEETING Tuesday, September 15, 2020 WebEx Meeting PRESENT CSC: Lisa Rudolph, Art Felgate, Joseph Miller, David Benson, Kevin Wendt, Mejbah Ahmed, Stephanie Nwaudo STAFF: John Evans, Amy Markle, Jessica Anderson (Recreation Program Supervisor) ABSENT CSC: Dan Smieja, Heather MacDonald, Anne Flake Call to OrderIntroductions Vice Chair Wendt called the meeting to order at 7:03 pm. Approval of Minutes The 9/15/20 meeting agenda and the minutes of the regular August 2020 meeting were both approved by general consent. Staff Reports Recreation Services Recreation Services Director Markle reported on the following:  Community Playground Build today (9/15) at Washington Park. Build scheduled for 9/29 at Madison Park.  Construction on Roosevelt Dog Park has begun.  Operating budget presented to Council on 9/10. COVID was the biggest impact on the budget (less revenue and cost savings from keeping full-time positions vacant and no seasonal positions).  Several classes have resumed, although outside and with fewer participants (under the Vets Park shelter, the Wood Lake park shelter, etc).Working with Public Safety to determine what it may take to reopen the Community Center and Wood Lake.  Annual special events coming up with modifications: Wood Lake Halloween event, Great Pumpkin Giveaway  Free bike giveaway: over 200 bikes given away on 9/11 at Taft Park Discussion Items Recreation Services Recreation Services Director Markle reported on the following:  COVID -19 Impacts: revenue is down by 2/3 in 2020. Some expenditures have been saved from program supplies and staff positions not filled. Several classes have resumed, although outside and with fewer participants (under the Vets Park shelter, the Wood Lake park shelter, etc).Working with Public Safety to determine what it may take to reopen the Community Center and Wood Lake. Annual special events coming up with modifications: Wood Lake Halloween event, Great Pumpkin Giveaway.  Playground Projects: Community Playground Build today (9/15) at Washington Park. Build scheduled for 9/29 at Madison Park. Taft Park has new equipment being installed at the south end, funded by Three Rivers Park District. Augsburg Park project will likely be delayed until 2021 due to the State DNR grant and approvals from a tribal council that hasn’t been meeting.  Active Youth Grant from Hennepin County: Several programs: free mini golf, free open skating, free fishing program with Three Rivers, free Sanneh Youth Soccer Camp, Sports To Go equipment loan program, tents and Biffs, and more.  Fall/Winter Programming: looking at the feasibility of some events and programs, as well as programs that we would be able to offer (outdoor environmental education and ski rental at Wood Lake).  Ice Arena Renovation: ice is back open and has been in use by weekend tournaments, open skating, etc.  Farmers Market Update: Anderson gave an update about the 2020 Farmers Market. Committee Reports Transportation Commission: Wendt, Friends of Wood Lake: Nwaudo, Friendship City: Markle, Sustainability Commission: Markle Next Meeting/Adjournment Regular October Meeting: Tuesday, October 20, 7:00 pm, WebEx or Municipal Center Adjournment: Meeting adjourned at 8:04 pm DRAFT MINUTES UNTIL APPROVED BY THE CSC. COMMUNITY SERVICES COMMISSION EXECUTIVE SUMMARY Meeting Date: October 20, 2020 Agenda Item Recreation Capital Improvement Plan Amendment Agenda Section Action Items Attachments Previously-approved Capital Improvement Plan Proposed Capital Improvement Plan (revised) Contact Amy Markle Recommended Action Approve the amended Recreation Capital Improvement Plan for 2020-2025 The 2020-2025 CIP budget has been approved by the Community Services Commission. I would like to propose that we amend the budget and make the needed changes due to emerging priorities. There are two CIP-related expenses that we need to consider: 1. Pool Maintenance: The pool was not open in the summer of 2020 due to the COVID-19 pandemic; as a result, there was damage from not having water in the pool in the heat of the summer. In order to reopen for the summer of 2021, it will need to be repainted and cracks and buckling in the concrete will need to be repaired. Quotes for the work are approximately $35,000. We would like to complete the work in the spring of 2021 and use 2020 CIP maintenance funds that were not spent due to COVID-19. 2. Veterans Park Parking Lot Resurfacing: The parking lot has been heavily used this summer and is the primary parking spot for the weekly Farmers Market. We have had three serious falls at the Farmers Market that have resulted in ambulance calls due to the uneven surface of the lot. Because of this state of disrepair, we would like to resurface the parking lot so there are no further injuries, but also to improve park access and aesthetics. In the summer of 2021, the City of Richfield will be doing a mill and overlay project, so we will be able to get a better rate if we do it at that time, rather than a later date. The quote for the work is approximately $125,000. If the budget is amended, we will have to defer the rebuild of the Fairwood Tennis Courts and Sheridan Park Playground to 2022. If any additional funding is secured, we will bring those projects back into consideration for completion sooner. Previously‐approved 2020 to 2025 Recreation Capital Improvement Plan 2020 Park Maintenance & Wood Lake Fence Repair $50,000 Community Center & Wood Lake Building Repair $50,000 Augsburg Play Equipment Replacement (note total cost higher than $180,000, other‐grants and round‐up prog.) $180,000 Madison Park Play Equipment $85,000 Washington Park Play Equipment $85,000 Taft Park Play Equipment (south location) TRPD Total 2020 $450,000 2021a.‐ if we get DNR Playground Grant for Inclusive Playground Park Maintenance & Wood Lake Fence Repair $50,000 Community Center & Wood Lake Building Repair $50,000 Inclusive Playground $15,000 Christian Park Playground Equipment $90,000 Fremont Park Playground Equipment $90,000 Sheridan Park Playground Equipment $90,000 Fairwood Tennis Court Rebuild $65,000 Total 2021 $450,000 2021b. –if we don’t get DNR Playground Grant Park Maintenance & Wood Lake Fence Repair $50,000 Community Center & Wood Lake Building Repair $70,000 Inclusive Playground $210,000 Christian Park Playground $90,000 Madison Tennis Court Rebuild $30,000 Total 2021 $450,000 2022 Park Maintenance & Wood Lake Fence Repair $50,000 Community Center & Wood Lake Building Repair $50,000 Donaldson Park Renovation (building, sealcoat, playground, re‐work fields and rinks) $350,000 Total 2022 $450,000 2023 Park Maintenance & Wood Lake Fence Repair $50,000 Community Center & Wood Lake Building Repair $50,000 Monroe Park Play Equipment Replacement $90,000 Sheridan Park Playground Equipment $90,000 Donaldson Park Renovation Continued (+sealcoat) $110,000 Either Madison or Fairwood Tennis Court Rebuild $60,000 Total 2023 $450,000 2024 Park Maintenance & Wood Lake Fence Repair $50,000 Community Center & Wood Lake Building Repair $50,000 Augsburg Tennis Court $35,000 Christian Tennis Court Rebuild $135,000 Fremont Park Playground Equipment $90,000 Fairwood Play Equipment Replacement $90,000 Total 2024 $450,000 2025 and beyond Rebuild Replace Pool Liner $600,000 Splash Pad $300,000+ Adams Hills Play Equipment Replacement $90,000 Remodel Taft Shelter $400,000 - Proposed Revised 2020 to 2025 Recreation Capital Improvement Plan 2020 Park Maintenance & Wood Lake Fence Repair $50,000 Community Center & Wood Lake Building Repair $50,000 Augsburg Play Equipment Replacement (NOTE: total cost higher than $180,000: other sources: grants and round‐up program) $180,000 Madison Park Play Equipment $85,000 Washington Park Play Equipment $85,000 Taft Park Play Equipment (south location) TRPD Total 2020 $450,000 2021 Park Maintenance & Wood Lake Fence Repair $50,000 Community Center & Wood Lake Building Repair & Pool $50,000 Inclusive Playground $15,000 Christian Park Playground Equipment $90,000 Fremont Park Playground Equipment $90,000 Veterans Park Parking Lot $125,000 Madison Tennis Court Rebuild $30,000 Total 2021 $450,000 2022 Park Maintenance & Wood Lake Fence Repair $50,000 Community Center & Wood Lake Building Repair $50,000 Fairwood Tennis Court Rebuild $65,000 Sheridan Park Playground Equipment $90,000 Monroe Park Playground Equipment $90,000 Donaldson Park Playground Equipment $90,000 Donaldson Park Renovation (hold) $50,000 Total 2022 $450,000 2023 Park Maintenance & Wood Lake Fence Repair $50,000 Community Center & Wood Lake Building Repair $50,000 Donaldson Park Renovation $350,000 Total 2023 $450,000 2024 Park Maintenance & Wood Lake Fence Repair $50,000 Community Center & Wood Lake Building Repair $50,000 Augsburg Tennis Court $35,000 Donaldson Park Renovation Continued (parking lot) $135,000 Fairwood Play Equipment Replacement $90,000 Total 2024 $450,000 2025 and beyond Rebuild Replace Pool Liner $600,000 Splash Pad $300,000+ Adams Hills Play Equipment Replacement $90,000 Christian Park Tennis Court Rebuild $135,000 Remodel Taft Shelter $400,000