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2024-04-CSCJoint Sustainability/Community Services Commission Meeting AND Community Services Commission Regular Meeting Tuesday, April 16, 2024, 7:00 pm Richfield Municipal Center (Bartholomew Room) Commission Members Community Services: Kris Anderson, Grace Bronken, David Vrieze Daniels, Michael Devane, Tessa Johanson (Chair), Adam Kerekes, Jeff Klein, Jessica Johnson-Kreps, Jim Reilly, BJ Skoog, Hayley Tompkins (Vice Chair) Sustainability: Matthew Dobratz, Amanda Kueper (Chair), Adam Burnside, Amanda McKnight, Craig Heinen, Santwana Dasgupta, Logan Thein, Helen Burk Staff and Other Liaisons Ben Whalen (City Council Liaison) Karl Huemiller (Recreation Services Director), John Evans (Recording Secretary) Mattias Oddsson (Public Works-Engineer), Chris Link (Dep. Public Works Director), Rachel Lindholm (Sustainability Specialist) CALL JOINT MEETING TO ORDER (Community Services and Sustainability Commissions) PUBLIC COMMENT • Comments and items not printed on agenda DISCUSSION ITEMS • Stormwater Pond Priority Plan (Oddsson) • Forestry and Park Maintenance Update (Link) ADJOURNMENT CALL REGULAR CSC MEETING TO ORDER PUBLIC COMMENT • Comments and items not printed on agenda APPROVAL OF MINUTES • Regular Meeting: March 19, 2024 STAFF REPORTS • Recreation Services (Huemiller) DISCUSSION ITEMS None ACTION ITEM • 2024-2030 Recreation & Open Space Capital Improvement Plan (Huemiller) COMMITTEE REPORTS • Transportation Commission (Devane) • FOWL Board (Johnson-Kreps) • Planning Commission (Kerekes) • Arts Commission (Skoog) • Sustainability Commission (Anderson) NEXT MEETING Tuesday, May 21, 7:00 pm Madison Park Building (6244 Knox Ave) ADJOURNMENT March 19, 2024 REGULAR COMMUNITY SERVICES COMMISSION REGULAR MEETING Tuesday, March 19, 2024 Richfield Municipal Center PRESENT CSC:Adam Kerekes, Tessa Johanson, Hayley Tompkins, Grace Bronken, David Vrieze Daniels, Mike Devane, Jeff Klein, Kris Anderson, BJ Skoog STAFF: Karl Huemiller (Recreation Director), John Evans (Secretary) ABSENT CSC: Jessica Johnson-Kreps, Jim Reilly CALL TO ORDER/APPROVAL OF MINUTES Chair Johanson called the meeting to order at 7:05. Johanson moved, seconded by Devane, to approve the minutes of the February 20 regular meeting. Approved, ayes all. STAFF REPORTS Recreation Services Huemiller provided the staff update: • Scott Ramsay retiring. Recruiting for that position and interviewing for recreation manager position. • Splash pad contract awarded. Scheduled to open in July. • Wood Lake Building Project making progress. RFP for construction manager. • Working on Donaldson Park; applied for a grant for the play equipment. • Seeking feedback about design ideas for the Donaldson building. Will apply for Hennepin County Facilities Grant. • Local Sales Tax information public information campaign is underway. • Skate Park expansion should start in the next few weeks. • Fee Assistance Program. $14k allocated to people, about $2,500 used towards programming. • Maple Syruping at Wood Lake is wrapping up (very early this year) • Adult Basketball League is wrapping up. • Rain barrel sales begin soon. • Roosevelt Park Cell Tower: talked with Verizon about site plan. 494 project will affect the intersection near the park, as well as the sound wall on the edge of the park, so the tower is on hold. DISCUSSION ITEMS 2025-2030 Recreation Capital Improvement Plan Huemiller provided a summary of the plan. He outlined the plan to update the parks master plan, which was last updated in 2018. Many of the facilities have changed since then, as well as the needs of the community. Adams Hill Park playground was postponed to 2027 after a master park plan can be established. Huemiller said that the playgrounds are monitored with a goal of replacing them after 25 years, so they are in rotation throughout the city (21 play lots). Anderson asked about the dredging of Adams Hill Pond; Huemiller said it will begin in Fall 2024. A member asked how a project is determined for the major maintenance item. Huemiller said that, for the general major maintenance items in the plan, staff makes an ongoing assessment of infrastructure needs and can even make use of liquor store revenue as matching funds for grants. Anderson said that neighbors are looking to do improvements at Jefferson Park; are grants an option. Huemiller said that the City will work hand-in-hand with them to define the project, apply for grants, etc. Anderson said that grassroots efforts like these may be a way to approach projects in the future. Skoog asked if the major maintenance items will be affected by the Local Sales Tax, if that’s approved. Huemiller said that it may change a few things, but those are ongoing maintenance items that are too expensive for the operating budget, like a recent compressor that needed replacing at the Ice Arena for $5,000. Any major maintenance funds that aren’t used can be placed in reserves to spend in future years. Devane asked how this plan differs from last year’s plan. Huemiller said that a few of the play equipment replacement projects have been pushed out a little further, mainly to re-address those after the parks master plan is complete. A few of the park building removals and park shelter constructions were combined and labeled as Major Maintenance items to give ourselves more flexibility to alter the plan between now and then. Devane asked if tennis court resurfacing will always include Pickleball striping. Huemiller said that court resurfacing is so expensive, the discussion was put on hold for a while. Huemiller said that he would return with it in April for the CSC to consider recommendation of approval. ACTION ITEMS Friends of Wood Lake Board Reappointment Vrieze Daniels, seconded by Skoog, to reappoint Patrick Bergin to the FOWL Board. Approved. COMMITTEE REPORTS TRANSPORTATION – Devane PLANNING – Kerekes ARTS – Skoog SUSTAINABILITY – Anderson OTHER/NEXT MEETING/ADJOURNMENT Huemiller said that staff has discussed opening multiple gates around the Wood Lake perimeter fence, like at Bryant Avenue, Emerson Lane, and a few other locations. Vrieze Daniels said it seems like a good thing to offer more access; he suggested some trial openings to see how it goes. Regular April Meeting: Tuesday, April 16, 7:00 pm, Municipal Center (possible meeting at a park in May) Adjournment: Meeting adjourned by consensus at 7:57 pm. DRAFT MINUTES UNTIL APPROVED BY THE CSC. RECREATION CAPITAL IMPROVEMENT PLAN 2025-2030 2025 $500,000 Donaldson Park Building Rebuild (multi-year: total $1,300K - $1,600K) ($335K from 2024, $190K from reserves, $300K Grants, Remainder from other sources)$450,000 Wood Lake Maintenace (multi-year)$10,000 Ice Arena Repair (multi-year)$20,000 Community Center Building Repair (multi-year)$20,000 2026 $500,000 Parks Master Plan $180,000 Wood Lake Trails ( total $250K) (Matching $200K State Grant)$50,000 Parks - Major Improvements (multi-year)$210,000 Wood Lake Maintenance (multi-year)$20,000 Ice Arena Maintenance (multi-year)$20,000 Community Center Maintenance (multi-year)$20,000 2027 $500,000 Adams Hill Playground $120,000 Parks Major Maintenance (multi-year)$320,000 Wood Lake Maintenace (multi-year)$20,000 Ice Arena Maintenance (multi-year)$20,000 Community Center Maintenance (multi-year)$20,000 2028 $500,000 Heredia Park Play Equipment Replacement $120,000 Parks Major Maintenance (multi-year)$320,000 Wood Lake Maintenace (multi-year)$20,000 Ice Arena Maintenance (multi-year)$20,000 Community Center Maintenance (multi-year)$20,000 2029 $500,000 Little Bob's Park Play Equipment Replacement $120,000 Parks Major Maintenance (multi-year)$320,000 Wood Lake Maintenace (multi-year)$20,000 Ice Arena Maintenance (multi-year)$20,000 Community Center Building Maintenance (multi-year)$20,000 2030 $500,000 Parks Major Maintenance (multi-year)$440,000 Wood Lake Maintenace (multi-year)$20,000 Ice Arena Maintenance (multi-year)$20,000 Community Center Building Maintenance (multi-year)$20,000 Major Park Improvement Needs Ball Field Lights TBD Light Controlers Taft $30,000 Park Building Repairs or Removal TBD Augsburg Tennis Courts $850,000 Donaldson Tennis Courts $800,000