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08-21-1989CITY OF RICHFIELD, MINNESOTA HOUSING AND REDEVELOPMENT AUTHORITY August 21, 1989 MEMBERS PRESENT: Thomas Harms, Chairman; Joan Helmberger; Ivan Ludeman (arrived at 7:03 p.m.); Edwina Garcia (arrived at 7:05 p.m.); and, Vern Luettinger. STAFF PRESENT: - Steve Devich, Acting Executive Director; Byron Wallace, Community Development Director; Bruce Palmborg, Housing and Redevelopment Coordinator; and Thomas Ferber, City Clerk. The meeting was called to order by Chairman Harms at 7:00 p.m. APPROVAL OF MINUTES M/Luettinger, S/Helmberger to approve the minutes of the Regular HRA Meeting of July 17. 1989. Motion carried 3-0. Item #1 OPPORTUNITY FOR CITIZENS TO ADDRESS THE HRA ON ANY ITEM NOT LISTED ON THE AGENDA. No one wished to address the BRA. Chairman Harms stated that Item #3 of the agenda would be considered at this time. Item #3 AWARD OF CONTRACT FOR STREETSCAPE IMPROVEMENTS AND APPURTENANT WORK IN THE ILN REDEVELOPMENT PROJECT. HRA LETTER N0. 20 Acting Executive Director Devich reviewed HRA Letter No. 20 recommending that the HRA award a contract to Lino Lakes Nursery for the installation of planter curbs, trees and related work in the amount of 537,785 which is the Hase Hid plus Alternate 1. Commissioner Helmberger asked if Lino Lakes Nursery had been responsive in correcting problems on a previous project. Community Development Director Wallace indicated that the contractor had satisfactorily responded to remedy the problems. HRA Meeting Minutes -2- August 21, 1989 M/Luettinger, S/Ludeman to awar-d a contract to Lino Lakes Nursery Forest Lake Minnesota for the installation of planter curbs, trees and related work in the amount of 537,785 which is the Base Bid plus Alternate 1. Motion carried 5-0. Item #2 AUTHORIZATION FOR STAFF TO NEGOTIATE A PRELIMINARY AGREEMENT WITH THE ROBERT LARSEN PARTNERS, ILN REDEVELOPMENT PROJECT. HRA LETTER NO. 19 Community Development Director Wallace reviewed HRA Letter No. 19 recommending that the HRA authorize staff to negotiate an exclusive rights agreement with The Robert Larsen Partners. Kelly Doran, a principal of the Robert Larsen Partners, reviewed the developer's background and indicated that their development concept for this site was to develop the area with a comprehensive and cohesive plan. He stated that the plan c©~nsisted ©f a 838, 9©© sgana*~e €QOt retail center, tc~o 15 storg~ office structures,-and a 250 room 8 story hotel. Mr. Doran added that Phase I of the project would consist of the retail center projected to begin construction in 1990. Phase II, the office/hotel portion, would take place when there is a market for the space. He reviewed the public response and issues discussed at the neighborhood meetings conducted by the Robert Larsen Partners. Chairman Harms asked what period of time the developer anticipated for the exclusive agreement. Kelly Doran stated that they would like to begin construction in 1990 and indicated-that a term of 18-24 months is probable. Commissioner Luettinger asked about the timing of construction of the office towers. Kelly Doran stated that there is currently no market for additional office space and that a 50$ pre-lease would be necessary for construction. Commissioner Ludeman inquired if the developer intended to use tax increment financing for the office/hotel phase. Kelly Doran indicated that the developer did not anticipate the use of the tax increment financing. However, he indicated that public improvements, such as storm sewer improvements related to Phase II, would probably have to be funded by tax increment financing. ~'. Chairman Harms asked when the developer's option for the Cloverleaf site would expire. HRA Meeting Minutes -3- August 21, 1989 Kelly Doran stated the purchase option expired in November 1989, however, they had the option for an extension. Commissioner Ludeman stated that the timing of the project was an important issue to the neighborhood. He asked what type of timetable was anticipated by the developer. Kelly Doran responded that the developer would like to obtain all HRA/City approvals by March 1, 1990; complete the Environmental Impact Statement by July 1, 1990; purchase the properties in the summer of 1990; and begin demolition and construction September 1, 1990. Chairman Harms asked if the retail portion of the project would require the expansion of the Lyndale Avenue bridge. Kelly Doran indicated that the traffic study did not indicate it would be required for the retail phase. Mr. Doran stated that the developer had BRW update the ILN Traffic Study. He reviewed the proposed street improvements related to the proposed development. M/Ludeman, S/Helmberger that the following resolution be adopted; that it be spread in the resolution book and that it be made part of these minutes: HRA RESOLUTION NO. 354 THE HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF RICHFIELD, MINNESOTA RELATING TO NEGOTIATION OF AGREEMENT INTERSTATE-LYNDALE-NICOLLET PROJECT AREA WITH THE ROBERT LARSEN PARTNERS Motion carried 5-0. This resolution appears as Resolution No. 354 in HRA Resolution Book No. 3. Item #4 AUTHORIZATION TO EXECUTE CONTRACT WITH SOUTH HENNEPIN VOCATIONAL TECHNICAL SCHOOL (VO-TECH) TO INITIATE A 1989-90 NEW HOME PROJECT. HRA LETTER NO. 21 Acting Executive Director reviewed HRA Letter No. 21 recommending that the HRA authorize the execution of a contract with the South Hennepin Vocational Technical School in the amount of $59,101 for the 1989-90 new home construction project at 7101 First Avenue. i~ u' HRA Meeting Minutes -4- August 21, 1989 M/Luettinger, S/Garcia that the following resolution be adopted; that it be spread in the resolution book and that it be made part of these minutes: HRA RESOLUTION N0. 355 RESOLUTION RELATING TO VO-TECH AGREEMENT FOR 7101 FIRST AVENUE SOUTH Motion carried 5-0. This resolution appears as Resolution No. 355 in Resolution Book No. 3. Item #5 AUTHORIZATION TO EXECUTE AN AGREEMENT WITH THE SELF RELIANCE CENTER (SRC) TO INITIATE A FURNACE EFFICIENCY TUNE-UP (FET) PROGRAM. HRA LETTER NO. 22 Acting Executive Director Devich reviewed HRA Letter No. 22 recommending that the HRA authorize the execution of an agreement with the Self Reliance Center (SRC) to provide Furnace Efficiency Tune-up services to Richfield residents. The Commissioners expressed concern that the HRA not be putting a "stamp of approval" on private enterprises in this type of program. Chairman Harms stated that he was concerned that adequate measures be taken to ensure that the City and HRA's liability be minimized by monitoring the persons who would be selected by SRC to enter homes in Richfield for the furnace checks. M/Ludeman, S/Luettinger that the following resolution be adopted; that it be spread in the resolution book and that it be made Bart of these minutes: HRA RESOLUTION NO. 356 RESOLUTION RELATING TO AN AGREEMENT FOR PROVIDING FURNACE EFFICIENCY TUNE-UP SERVICES Motion carried 5-0. This resolution appears as Resolution No. 356 in Resolution Book No. 3. Item #6 REPORT OF EXECUTIVE DIRECTOR Acting Executive Director Devich stated that the HRA Budget hearing date has not been scheduled yet because of the veto of the 1989 Tax Bill and uncertain status of potential legislation. HRA Meeting Minutes -5- Item #7 COMMISSION DISCUSSION ITEMS August 21, 1989 Chairman Harms reported that the Property Maintenance Committee was in the process of preparing a final report for presentation to the City Council. Commissioner Luettinger stated that Executive Director Prosser had asked the. City Attorney to review issues related to HRA authority to ask an apartment owner to appear to discuss the condition of his building. Item #8 CLAIMS AND PAYROLLS M/Ludeman, S/Helmberger that. the following claims and payrolls be approved: FIRST WESTERN HANK Checks 1005-1006; 8461-8487; 8747-8784 $569,897.99 Motion carried 5-0. ADJOURNMENT The meeting was adjourned by Date Approved: gj~gg ~~Lao !~ • ~~~ 0 Thomas P. Ferber City Clerk C Acting Executive Director CITY OF RICHFIELD HRA Au9a ~ Bid Opening Aug 1989 9. .M. ILN/Streetscape Improvements HRA Project No. 1989-1 A meeting of the Administrative Staff was called by Thomas P. Ferber, City Clerk, who announced that the purpose of the meeting was to receive, open and read aloud, bids for ILN/Streetscape Improvements, HRA Project No. 1989-1, as advertised in the official newspaper on July 19, 1989. Present: Thomas Ferber, City Clerk Eileen Anderson, City Manager Representative Don Fondrick, Community Services Director Bruce Palmborg, Housing & Redevelopment Coordinator Kathy Jablonsky, Redevelopment Specialist Roxi Hraa, Community Services Aide The following bids were submitted and read aloud: . BIDDER I Noble Nursery Maple Grove Natural Green Chanhassen Lino Lakes Forest Lake HASE BID 64,390 88,704 35,285 * ALT 1 (+) +3, 500 +4,500 +2,500 ** ALT 2 (-) -2,140 -2,610 -1,780 ** ', ALT 3 ( - ) -4,280 -5,220 -3,560 ** ALT 4 (-) -6,634 -8,091 -5, 518 BID BOND 5$ 5$ 5$ * Extended Maintenance ** Deducts if access for tree planting to some property denied by owner. No access has been denied. The City Clerk announced that the bids would be tabulated and considered at the August 21, 1989 HRA Meeting. Thomas P. Ferber, .City Clerk