04-21-1980HOUSING AND REDEVELOPMENT AUTHORITY
OF RICHFIELD, MINNESOTA
Regular Meeting of April 21, 1980
The Housing and Redevelopment Authority of the City of Richfield met in
regular session in the council chambers of the city hall on April 21, 1980,
at 6:00 p.m.
Present: Commissioners Freeman, Harms, Helmberger, Luettinger, Ludeman
1. Oath of Office
The oath of office was administered by Joyce L. Wilde, City Clerk, ~.o
incoming commissioners, Thomas Harms, Michael Freeman and Joan Helmberger.
2. Election of Officers
Karl Nollenberger, Executive Director, described the HRA offices and indicated
that it would be necessary to elect a Chairman and Vice-Chairman. He advised that
Mr. Luettinger was presently serving as Secretary, having been previously elected.
Motion by Freeman, seconded by Helmberger to Nominate Commissioner Harms to
serve as Chairman.
A11 ayes - Carried.
Motion by Freeman, :. seconded by Harms to nominate Commissioner Helmberger
to the office of Vice-Chairman.
A11 ayes - Carried.
Motion by Ludeman, seconded by Helmberger to conform Commissioner Luettinger
as Secretary.
A11 ayes - Carried.
3. Review of Purchases of Service Agreement Between the City of Richfield and
the Housing and Redevelopment Authority
Karl Nollenberger, Executive Director, described the Purchase of Services
Agreement between the HRA and the City of Richfield, which was ratified on May I2,
1975. He suggested several areas in the agreement that should be updated, such
as position titles, to conform to the present city organization.
HRA Meeting Minutes -2- April 21, 1980
Commissioner Harms asked about communications to the city council regarding
HRA activities. The Executive Director described how he has been functioning now.
City Attorney, Clayton LeFevere, suggested describing the communication process in
a resolution form, if they felt that simple direction to the Executive Director
was not adequate.
• It was agreed to make the following title changes in the Purchase of Services
Agreement:
Finance Director to Administrative Services Director
' Planning Director to Community Development Director
Health Director to Public Safety Director
Public Works Director to Community Services Director
Other changes were implement on Page 5 of the Agreement as follows:
"(i) [Three-Hundred Dollars ($300)] Three-Hundred and Seventy-Five
Dollars ($375) per month for office space, including use of typewriters,
telegraph and telephones, reproduction equipment, lavatories, and lunch
room, and supplying of normal daily business postage and office supplies. -
[Such payment to commence with completion and occupancy of the Social
Services Office in the Senior Citizen/Community Center - 7000 Nicollet
Avenue South.] This rent will be payable beginning January 1, 1981.
"(ii) A sum per month equal to [Fifteen Cents ($.15)] .the prevailing
mileage rate for the City of Richfield, times the number of miles the
Richfield employee's private motor vehicle is driven in connection with
H.R.A. activities."
Motion by Ludeman, seconded by Freeman to approve the amendments, including
the effective date for rent change.
All ayes - Carried.
Commissioner Freeman asked how many hours were spent on HRA business during
1979. Executive Director Nollenberger said this would covered at the next meeting.
4. Review and Discussion of HRA By-Laws
Executive Director Nollenberger suggested a change in the by-laws regarding
the meeting times.
Motion by Freeman, seconded by Ludeman to amend the by-laws to set the
~.
HRA Meeting Minutes -3- April 21, 1980
meetings for the third Monday of each month,-with the annual meeting to be held
on the third Monday in January.
All ayes - Carried.
5. Resolution Designating Official Depository
Karl Nollenberger, Executive Director, presented a resolution designating
Summit State Bank the official depository of the HRA for .approval.
Motion by Ludeman, seconded by Helmberger that the following resolution be
adopted; that it be spread in the resolution book and that it be made a Fart
of these minutes:
HRA RESOLUTION N0. 140
RESOLUTION DESIGNATING THE SUMMIT STATE BANK A DEPOSITORY OF
FUNDS OF THE HOUSING AND REDEVELOPMENT AUTHORITY OF RICHFIELD
FOR THE YEAR 1980 AND APPROVAL COLLATERAL
AND RESCINDING RESOLUTION N0. 135
1
Poll of votes: Ayes - Freeman, Harms, Helmberger, Luettinger, Ludeman. Nays -
None. Carried. This resolution appears as Resolution No. 140 in Resolution Book No. 2.
6. Resolut"ion Establishing Per Diem - Extra Item
Clayton LeFevere, City Attorney, stated reimbursement for serving on the HRA
can be anywhere from $0 to $25 per meeting. The Executive Director said that no
action would indicate there would be no change in compensation.
Motion by Luettinger to dispense with per diem.
The motion died for lack of a second.
7. Discussion of Communications
Karl Nollenberger, Executive Director, described the existing memorandum/
letter communication process and asked for direction for the future.
Motion by Freeman, seconded by Ludeman to copy the city council on all issues.
A11 ayes - Carried.
HRA Meeting Minutes -4- April 21, 1980
Lawrence Wozniczka, 6744 Wentworth, asked how the HRA would propose to keep
the public informed. Mr. Nollenberger advised that meetings are public and agendas
will be available for public view.
8. Claims and Payrolls
.Motion by Ludeman, seconded by Freeman that the following claims and payrolls
be approved:
SUMMIT STATE BANK a
Checks 3025/3242 $16,274.53
A11 ayes - Carried.
9. Date of Next Meeting
Motion by Luettinger, seconded by Helmberger to set the date of Thursday,
May 22, 1980, at 7:00 p.m. for the next HRA meeting.
A11 ayes - Carried.
10. Adjournment
Motion by Ludeman, seconded by Luettinger-that the meeting adjourn.
All ayes - Carried. Time: 6;53 p.m.
`~~~~ ~~
Thomas E. Harms Chairman
Date Approved: May 20, 1980