07-29-1985 SpecialCITY OF RICHFIELD, MINNESOTA
SPECIAL COUNCIL MEETING
.JULY 29, 1985
7:03 P.M.
Members Present: John Hamilton, Mayor; Howard Bunee; Ivan
Ludeman (arrived at 7:11 P.M.); Don Priebe;
and, Michael Sandahl.
Staff Present: John Cartwright, City Manager; Clayton
LeFevere, City Attorney; Thomas Ferber, City
Clerk; Steven Devich, Administrative Services
Di.reetor; Don Fondriek, Community Services
Director; Tom Morgan, Public Safety Director;
Sally Morton, Data Processing Manager;
William Fillmore, Liquor Operations Director;
Bruce Palmborg, Housing & Redevelopment
Coordinator; and, Vaughn Lambert, Police
Lieutenant.
Item ~~1 APPROVAL OF TEMPORARY SIGN PERMIT FOR AMERICAN LEGION
BASEBALL TOURNAMENT. C.L. 278
City Manager Cartwright reviewed Council Letter No. 278
recommending council approval of a~temporary sign permit for
Naegle Sign Company to place a portable sign at 66th Street and
Lyndale Avenue promoting the American Legion Baseball
Tournament.
Council Member Bunee requested that Naegle be reminded to
make application prior to placement of the signs.
M/Bunee, S/Priebe to approve a temporary sign permit and
waiver of the fee for Nae le Si n Com an to lace a
portable sign at th Street &.Lyndale.
Motion carried ~-0.
Item ~~2 RECONSIDERATION OF A RESOLUTION .APPROVING CONTINUATION
OF A CONTRACT WITH HENNEPIN COUNTY FOR ASSESSING
SERVICES IN THE CITY OF RICHFIELD.. CL. L. 279.
City Manager Cartwright reviewed Couneii Letter No. 279
regarding reconsideration of a resolution approving continuation
of a contract with Hennepin County for assessing services in the
City of Richfield. .
Council Member Ludeman arrived at 7:11 p.m.
Council Meeting Minutes -2- July 29, 1885
Discussion followed regarding the costs and staffing
necessary if Richfield were to employ an in-house Assessing
staff.
Council Member Priebe stated that the contract allowed for
termination with proper notice, therefore the City could end
the contract if Hennepin Couney did not provide satisfactory
contractual services.
M/Priebe,-S/Sandahl to reconsider the council action of Ju
22.,__1.985_ approving a two year contract by Resolution No.
7a~8,.
l
Motion carried 5-0. •
M/Priebe, S/Sandahl that the following resolution be
adopted; that it be spread in the resolution book and that
it be made. part of these minutes
RESOLUTION N0. 7040
A RESOLUTION AUTHORIZING THE CITY OF RICHFIELD TO ENTER INTO
A CONTRACT WITH HENNEPIN COUNCY FOR ASSESSING SERVICES
Motion carried 4-1.(Ludeman opposed). This resolution
appears as Resolution No. 7040 in Resolution Book No. 52.
Don Monk, Hennepin County Assessor, thanked the council for
their decision.
Item ~~3 COUNCIL CONSIDERATION OF STAFF RECOMMENDATION TO
PURCHASE THE CITY'S PRESENT FOUR-PHASE IV/95 COMPUTER
SYSTEM. C.L. 280
City Manager Cartwright reviewed Council Letter No. 280
recommending that the council approve continuation of the lease
with Motorola Four-Phase for the IV/95 computer system and
continuation of the process to purchase a new computer system.
He also recommended that a new system be financed from fund
balances of the various funds that use computer services.
David McCauley, D.S.M. Information Systems, reviewed the
computer study report and needs analysis.
Discussion followed regarding the feasibility of adding to
the existing system, adding employees for additional
programming, and the limitations of the IV/95 system.
Council Meeting Minutes -3- July 29, 1985
Mr. McCauley responded to questions about the advantages
that a new system would provide to Richfield. He also addressed
Council concern that a new system would quickly become obsolete,
stating that mast computer systems had a useful like expectancy
of approximately five years.
Council Member Priebe asked if a new system can be purchased
and operated for approximately the same cost while providing a
higher level of service as the existing computer system.
Mr. McCauley explained the cost estimates for a new computer
system and stated a new system would provide the additional
capabilities for about the same cost as the IV/95 system.
Council Member Ludeman questioned the estimated cost of a
new system.
Mr. McCauley informed Council members that a new system
might be expected to cost approximately $200,000.00 for the
hardware and another $70,000 for software and implementation.
He indicated that the costs could be spread over five years.
Dave Putrieh, 7b01 Thomas Avenue, spoke in support of Mr.
McCauley cost estimates. He urged the council to purchase a new
system with flexibility to meet the needs of the city, if the
Council authorizes purchase of a new system. It was the
.consensus of the City Council that the staff should proceed to
prepare specification and receive proposals fora new computer
system.
MlSandahl, S/Priebe to accept the staff recommendation to
continue the lease for the city's pre-sent Four-Phase
Computer System.
Motion carried 5-0.
ADJOURNMENT
M/Bunce, S/Priebe that the meeting adjourn.
Motion carried 5-0.
The meeting was adjourned at 8:3(
Date Approved • 8/12/85
z
homas P. Ferber
City Clerk