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01-09-1984CITY OF RICHFIELD REGULAR CITY COUNCIL MEETING January 9, 1984 The city council of the City of Richfield met in regular session in the council chambers of the city hall on Monday, January 9, 1984 at 7:00 p.m. The meeting was called to order by Mayor John Hamilton at 7:02 p.m. Present: Council Members Bunce, Kirsch, Ludeman, Priebe and Mayor Hamilton. Mayor Hamilton led council and audience in the Pledge of Allegiance. 1. Approval of Minutes. of Special City Council Meeting of December 5, 1983; Joint City Council/Planning Commission Meeting of December 19, 1983; and Special City Council Meeting of December 19, 1983 Motion by Ludeman, second by Kirsch to approve the minutes of the following meetings as presented: Special City Council Meeting - December 5, 1983 Joint City Council/Planning Commission Meeting - December 19, 1983 Special City Council Meeting - December 19, 1983 All ayes - Carried. 2. Presentation of Professional Public Buyer Certificate to City Employee John Holter Mayor Hamilton presented Central Services Technician John Holter a Professional Public Buyer Certificate (PPB) which had been awarded by the Universal Public Purchasing Certification Council. Mr. Holter thanked the city for providing .him with this training opportunity. Mayor Hamilton read a Resolution of Appreciation to retiring Council Member Don Hassenstab and presented him with a plaque recognizing his contributions to the community and city council from 1981 to 1983. Mr. Hassenstab thanked the council and staff for their support. It was noted that Mr. Hassenstab will continue to be active in city affairs as a Commissioner of the HRA. Council Meeting Minutes -2- January 9, 1984 3. Presentation. of Certificates of Appreciation to Retiring City Employees Certificates of Appreciation were announced by Mayor Hamilton for Liquor Operations employee Genevieve Montgomery, who retired on December 30, 1983, after eleven years of service, and to Doric Johnson of the Community Services Department, who completed fourteen years service. Mrs. MonCg ornery, who attended the meeting, was given a round of applause. 4. Council Ap.~ro,-val of Agenda Council Member Ludeman asked that a discussion item. regarding the public address system and the temperature'of the council chambers be added to the agenda. Motion by Ludeman, second by Kirsch to approve the agenda as amended. All ayes - Carried. S. Request for Variance to the Sideyard Setback Requirements to Construct Fireplace Chimney Enclosure, 7115 .Knox Avenue City Manager Cartwr-fight reviewed the request of Douglas .and Marjorie Phipps for a Sideyard variance to allow construction of a wood frame chimney enclosure ---or tie metal fireplace chase at their residence located at 7115 Knox Avenue. He indicated the staff recommended denial of this variance as it does not meet the three required conditions, and the planning commission had forwarded the variance request to the city council without a recommendation. Mr. Doug Phipps, the applicant, appeared in support of his proposal. Motion by Bunce, second by Ludeman to close the hearing. All ayes - Carried. Motion by Ludeman, second by Priebe to grant this variance request, because of its minimal nature and the maintenance of sufficient space between the Phipp's home and the adjacent house. All ayes - Carried. Council Meeting Minutes -3- January 9, 1984 Council Member Ludeman stated he supported this type of variance on a remodeling project, but not on new construction. Council members asked if this is the type of variance that might be addressed through an administrative variance procedure now under preparation and the city manager responded that it was. 6. Public Hearing to Consider Specially Assessing Current Maintenance Service for City Alleys City Manager Cartwright ~summ~arized the services and costs associated with the 1984 alley maintenance proposed special assessment project. He stated the estimated total cost for alley maintenance for the period of January through December of 1984 would be $19,000. Several residents expressed their opposition to this proposed assessment. Raymond Koob, 6721 Vincent, complained that the city plows his alley shut and that the alley and utility poles were moved 18 inches when the alley was reconstructed. He said the city engineer had made several visits and said nothing can be done. Community Services Director Fondrick and the city' manager were asked by Mayor Hamilton to contact Mr. Koob about this problem. Michael Addiss, 6840 Russell, said he was never told that he would have to pay extra for alley maintenance. Stan Dzik, 6837 Harriet, asked if Council Member Ludeman was here in 1948, when the administration promised that alleys would be patterned after the policy of the City of Minneapolis where alley maintenance is paid out of the general fund. He said adjoining communities do not assess for alley maintenance. Gordon Herrboldt, 7212 Garfield, expressed his opposition to this assessment. He said he has lived in Richfield for 21 years and since he lives so close to the school, his alley is used as a public thoroughfare by students. Council Meeting Minutes -4- ~ January 9, 1984 John Andrews, 6813 Upton, asked if there is a schedule for cleaning and sweeping alleys. Mr. Fondrick replied that repairs are made at least once a year on nonpermanent alleys. Motion by Ludeman, second by Kirsch to continue this hearing to the next council meeting, January 23, 1984. All ayes - Carried. 7. Public Hearing to Consider Specially Assessing Current Maintenance Services L/H/N Area City Manager Cartwright discussed the work to be performed and the costs involved in the proposed special assessment project for current maintenance services in the L/H/N Redevelopment Area. The total estimated cost of this maintenance work is $35,535 and covers the period of January through December, 1984. No one appeared to speak regarding this item. Motion by Bunce, second by Kirsch to close the hearing. All ayes - Carried. Motion by Bunce, second by Ludeman that the following resolution be adopted; that it be spread in the resolution book and that it be made a part of these minutes: RESOLUTION N0. 6859 RESOLUTION ORDERING THE UNDERTAKING OF CURRENT MAINTF~NANCE SERVICES FOR THE L/H/N DEVELOPMENT PROJECT AREA, CITY PROJECT N0. 797, JANUARY 1, 1984 - DECEMBER 31, 1984 Poll of votes: Ayes - Bunce, Kirsch, Ludeman, Priebe, Hamilton. Nays - None. Carried. This resolution appears as Resolution No. 6859 in Resolution Book No. 50. 8, Discussion of Snowplowing Ordinances City Manager Cartwright reported that a discussion of the "snow bird" ordinanc was placed on the agenda at the request of several residents. Council Meeting Minutes -5- January 9, 1984 Michael Addiss, 6840 Russell, said his home was built in the 1950's and his garage is not large enough to accommodate his five vehicles. He asked why residents are not notified of the plowing schedule so he can move his vehicles. Community Services Director Fondrick stated that the department puts a priority on clearing streets and alleys during the night to enable residents to get to work in the morning. He said that recent record snowfalls have put a strain on the system but the basic snowplowing pattern has remained unchanged in the fourteen years he has been in the department. As for notification of the public, Mr. Fondrick said advance notice is given on radio, Cable TV and a message is placed on the snow emergency phone recording. Further, the policy has been published in the Richfield Sun and the city newsletter. John Hummel, 6817 Upton, said he moved his cars to avoid the plows two weeks ago and his cars would not start the next morning. Nancy Spande, 6427 Third Avenue, said she was unaware of a snowplowing ordinance. She listens to WCCO each morning and didn't hear any mention of a parking restriction. She said communication to residents needs improvement. Bob Johnson, 1612 W. 66th Street, said his daughter received a tag under this ordinance and could not afford to pay it. He also asked how residents who do not choose to listen to WCCO will be notified. Ms. Maggie Lindstrand, 7524 Bryant, said she appreciated having her streets clear and spoke in favor of the ordinance. Chris Goebel, 7233 Chicago, asked about the sidewalk plowing schedule and said every lot on his block had ten inches of sod damaged. He also expressed concern for elderly neighbors navigating the sidewalks. The Community Services Director said that sod damage sometimes occurs, and is repaired by the city in the spring. He also said the city is purchasing additional equipment for Council Meeting Minutes -6- January 9, 1984 sidewalk plowing. Council Member Priebe recommended designating parking lots, such as churches, schools or businesses to let residents park temporarily during plowing. Mayor Hamilton urged the staff to review the citizens' concerns regarding this problem, and to report back to the council with any recommendations.. 9. Proposal to_Add a New Monday Golf League City Manager Cartwright introduced the staff recommendation for the addition of a new Monday Golf League at the Rich Acres Golf Course. Phis request for league play has come from the Veterans Administration League. Community Services Director Fondrick said this additional league could generate a $10,000 gain in revenue for the golf course and the Community Services Advisory Commission strongly supported this league proposal. Discussion followed concerning revenue to the course for league versus public play, and the availability of golf course time for play by the general public.. Motion by Ludeman, second by Priebe to accept the proposal to add a new Monday League as outlined in Council Letter No. 15. All ayes. - Carried. 10. Authorization to Enter Into Consulting Agreements for Memorial Park Project City Manager Cartright reviewed the proposed redevelopment of Memorial Park, which will be funded by an appropriation of $200,000 from the Special Revenue Fund. He recommended the city contract for landscape architectural design services from James Robin and Robert Close. Motion by Ludeman, second by Kirsch to authorize an agreement with James Robin and Robert Close, Landscape Architects, to provide landscape design services for Memorial Park at a cost not to exceed $8,400. All ayes - Carried. Council Meeting Minutes -7- January 9, 1984 Motion by Ludeman, second by Kirsch to also authorize an agreement with Lee 'rollefson Architects, Inc. (LTA) for building design services related to this park at a total cost not to exceed $5,400. All ayes - Carried. 11. Authorization to Enter Into Consulting Services Agreement for Richfield Lake Pro ect City Manager Cartwright said that while the majority of the technical work for the Richfield Lake project will be done by city staff, it is recommended that a landscape architect be engaged for the design of landscape improvements. He recommended the city contract with James Robin and Robert Close for professional landscaping design services. Motion by Ludeman, second by Bunce to authorize an agreement for landscape design services with James Robin and Robert Close, Landscape Architects, at a cost not to exceed $5,600. A11 ayes - Carried. 12. Authorization to Enter Into A Master Agreement for Engineering .Consulting Services City Manager Cartwright reviewed the master engineering agreement the city has had with Orr-Schelen-Mayeron and Associates since 1980. He said this agree- went outlines overall procedures and responsibilities related to engineering consulting services. Mr. Cartwright requested council authorization to enter into memorandum agreements for 1984 engineering projects based on the master agreement and the hourly rates for 1984. Motion by Ludeman, second by Kirsch to authorize the city manager to enter into memorandum agreements as needed, based on hourly rates for 1984, with the stipulation that any single engineering agreement shall not exceed $10,000 without prior approval of the city council. All ayes - Carried. Council Meeting Minutes -8- January 9, 1984 13. Ordinance Amendment Relating to Residential Kennel Licensing City Manager Cartwright presented an ordinance amendment relating to residential kennel licensing which would eliminate the provision providing for council waiver of fees. Bill 1984-1, "Ordinance Amending Section 5.28, Subdivision 3 of the Ordinance Code of the City of Richfield", relating to residential kennel licenses, was read and reviewed by City Attorney Clayton LeFevere, the same being on file in the office of the city clerk. (C-125) Motion by Ludeman, second by Bunce that this constitute a first reading of Bill 1984-1; and that second reading of this ordinance amendment be scheduled for February 13, 1984. Poll of votes: Ayes - Bunce, Kirsch, Ludeman, Priebe, Hamilton. Nays - None. Carried. 14. Designation of Representatives to National League of Cities/Congressonal Conference in Washington. D_ C. March 3 - 6. 1984 City Manager Cartwright asked the city council if any members wished to attend the National League of Cities/Congressional Conference which will be held in Washington, D. C. from March 3 - 6, 1984.. He stated that the 1984 budget provides funding for one council member and the city manager to attend this conference. Mr. Cartwright also said that because of his relatively recent employment with the city, he did not wish to attend. Council Members Ludeman and Kirsch agreed to represent Richfield. 15. Resolution Supporting City of Bloomington as Site for World Trade Center City Manager Cartwright presented a resolution for council consideration supporting selection of the Robert Muir proposal to develop the World Trade Center at the Minneapolis-St. Paul International Airport site. Motion by Ludeman, second by Kirsch that the following resolution be adopted; Council Meeting Minutes -9- January 9, 1984 that it be spread in the resolution book and that it be made a part of these minutes: RESOLUTION N0. 6860 RESOLUTION RECOMMENDING AND ENDORSING THE ROBERT MUIR SITE AS THE MINNESOTA WORLD TRADE CENTER PoII of votes: Ayes - Bunce, Kirsch, Ludeman, Priebe, Hamilton. Nays - None. Carried. This resolution appears as Resolution No. 6860 in Resolution Book No. 50. 16. Legislative Position Statement Supporting the Amendment of the Marriage Requirement from 7,'hree Years to One Year for Firefighter Relief Association Beneficiaries City Manager Cartwright reviewed the request of the Richfield Fire Relief Association for endorsement of a Legislative Position Statement to amend the state statute requiring members be married at least three years in order for their survivor to qualify for benefits. The Association requested the amendment read one year. Motion by Ludeman, second by Bunce to approve Legislative Position Statement Number L, "Amendment to Section 424.24, the General Law Governing all Second Class City Firefighters Relief Associations". A11 ayes - Carried. 17. Resolution Relating to City Manager's Relocation Expenses City Attorney Clayton LeFevere presented a resolution providing for reimburse- went of the city manager's carrying costs on his DeKalb, Illinois residence., which has not been sold. He stated the council had, at the time it negotiated Mr. Cartwright's employment, indicated a willingness to compensate Mr. Cartwright for the carrying costs of the DeKalb residence for a reasonable length of time. Motion by Ludeman, second by Kirsch that the following resolution be adopted; that it be spread in the resolution book and that it be made a part of these minutes: RESOLUTION N0. 6861 A RESOLUTION RELATING TO CITY MANAGER'S RELOCATION EXPENSES Council Meeting Minutes -10- January 9, 1984 Poll of votes: Ayes - Bunce, Kirsch, Ludeman, Priebe, Hamilton. Nays - None. Carried. This resolution appears as Resolution No. 6861 in Resolution Book No. 50. 18. Council Discussion Items Council Member Ludeman said the public address system does not work properly that it can not be heard in the back of the chambers. He asked for more jacks under the dais. Mr. Ludeman also alluded to the cold temperature in the chambers. Staff responded that the heating system~is usually programmed to heat the chambers when meetings are scheduled. City Manager Cartwright said .the public address system would be checked for its effectiveness. Council Member Bunce spoke about the fire hazard of Christmas trees in apartment buildings and suggested our ordinance be patterned after the City of Bloomington. The city manager said he would investigate this matter and report back to the council. Mr. Bunce also suggested Lakeshore Drive be renamed to Fred Babcock Boulevard as the city has three Lakeshore Drives. Mr. Cartwright said staff would review what options there might be for a street name change and report back to the city council. 19. Consent Calendar Motion by Ludeman, second by Priebe that the following items be approved: A. Renewal Application for Bingo License for Church of St. Peter Approve renewal of the 1984 gambling license (for bingo events). B. Approval of Minutes., Tabulation of Bids and Award of Contract for Four Wheel Articulated Tractor Authorize purchase of new four wheel articulated loader from Minneapolis Equipment Company in the amount of $23, 199. C. Licenses Council Meeting Minutes -11- January 9, 1984 1 Renewal Jet, 6544 Portland Avenue Off Sale Beer Renewal Kenny's Market, 6708 Penn Avenue Off Sale Beer Renewal Kenny's Market, 7138 Chicago Avenue Off Sale Beer Renewal Kenny's Market, 1430 East 66th Street Off Sale Beer Renewal Tom Thumb, 7609 Lyndale Avenue Off Sale Beer Renewal FDQ, 813 E. 66th Street Amusement Device Renewal Auto Brokers, 1825 E. 66th Street Motor Vehicle License All ayes - Carried. 20. Claims and Payrolls Motion by Ludeman, second by Kirsch that the following Claims and Payrolls be approved: RICHFIELD BANK & TRUST Checks 4218./4229, 67638/67775 $ 403,758.02 SUMMIT STATE BANK Checks 65718165747 General 3,406,199.09 Checks 30550/31227 Payroll 219,539.96 All ayes - Carried. 21. Ad3ournment Motion by Ludeman, second by Priebe that the meeting adjourn. A11 ayes - Carried. Time: 9:15 p.m. ~ /~f I~j . Date Approved; January 23, 1984 Syl K. Bergh -' " Ci J n art " o Mayor ohn G. C rt fight t Manager