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2025-09-23 City Council Agenda Richfield City Council Agenda September 23, 2025 -- 7:00 PM Richfield Municipal Center Council Chambers 6700 Portland Avenue South 1. Call to Order 2. Pledge of Allegiance 3. Approval of the Agenda 4. Approval of Minutes a. Approval of the Minutes of the (1) City Council Work Session from September 9, 2025, and (2) City Council Regular Meeting from September 9, 2025. 5. Open Forum Participants can share their comments in person, by voicemail, or email, and may also request to participate virtually. For more information on submitting comments, refer to the Council Agenda and Minutes page on richfieldmn.gov/citycouncil 6. Proclamations and Presentations 7. Consent Calendar Consent Calendar contains several separate items, which are acted upon by the City Council in one motion. Once the Consent Calendar has been approved, the individual items and recommended actions have also been approved. No further Council action on these items is necessary. However, any Council Member may request that an item be removed from the Consent Calendar and placed on the regular agenda for Council discussion and action. All items listed on the Consent Calendar are recommended for approval. a. Approve Disbursements/Claims b. Appoint 2025 Election Judges for ISD 280 School Board Election. c. Consider approval of the 2025-2026 Emergency Preparedness agreement with the City of Bloomington. d. Consider approval of a lease agreement between the City of Richfield and Spohn's Automotive, Inc., for the private use of a portion of a City-owned parking lot located north of Diagonal Boulevard and east of Cedar Avenue South. e. Consider approval of a resolution authorizing staff to submit an application for a Hennepin County Play Area Grant in the amount of $300,000 for the purchase of new features at the Richfield Outdoor Pool, and authorizing staff to enter into a grant agreement, if awarded. f. Consider the approval of prime contract change order #003 for the Wood Lake Nature Center building project in the amount of $662,545.37 to address delays resulting from federal grant compliance and other changes impacting the Guaranteed Maximum Price. g. Consider the adoption of a resolution authorizing acceptance of Office of Traffic Safety (OTS) funds for an extension on an original four-year grant to fully fund an officer dedicated to DWI enforcement in Richfield. h. Consider approval of a resolution authorizing staff to submit an application for a Hennepin County Lifeguard Services Grant in the amount of $50,000 to assist with the hiring and retention of lifeguard staff at the Richfield Outdoor Pool, and authorizing staff to enter into a grant agreement, if awarded. i. Consider authorizing the purchase of Self-Contained Breathing Apparatus (SCBA) units and related equipment for $315,235, with billing scheduled in budget year 2026, from Maqueen Emergency Group, and authorize the City Manager to approve contract changes up to $175,000 without further City Council consideration. 8. Consideration of Items, if Any Removed From Consent Calendar 9. Public Hearings a. Consider the second reading and hold a public hearing for an ordinance amendment to the Richfield City Code Appendix D (Fee Schedule) related to building, planning, and zoning fees and hold a public hearing and second reading. 10. Proposed Ordinances Page 1 of 183 a. Approve the second reading of an ordinance regulating the use and licensing of short- term rentals and related fees in Appendix D, and a resolution authorizing summary publication of the ordinance. 11. Resolutions a. Adopt the attached resolutions establishing the 2026 preliminary budget and property tax levy, setting the date for the Truth in Taxation hearing, authorizing budget revisions, authorizing revision of 2025 department budgets, and approving City fees for 2026. b. Approve Resolution Updating the City Council Rules of Procedure and Decorum. 12. Other Business a. Approve Resolution of Participation in a Private Paid Family and Medical Leave Plan (MetLife) and Establishing Premium Sharing For The 2026-2027 Plan Year. 13. City Manager’s Report 14. Council Discussion a. Hats off to Hometown Hits 15. Adjournment Auxiliary aids for individuals with disabilities are available upon request. Requests must be made at least 96 hours in advance to the City Clerk at 612-861-9739. Includes Materials - Materials relating to these agenda items can be found in the Council Chambers Agenda Packet book located by the entrance. The complete Council Agenda Packet is available electronically on the City of Richfield website. Page 2 of 183 CITY COUNCIL MEETING MINUTES Richfield, Minnesota City Council Work Session September 9, 2025 ITEM #1 CALL TO ORDER Mayor Supple called the work session to order at 5:46 p.m. in the Bartholomew Room. Council Present: Council Absent: Mary Supple, Mayor; Sharon Christensen, Walter Burk, Sean Hayford Oleary. Rori A. Coleman-Woods Katie Rodriguez, City Manager; Kristin Asher, Public Works Director; Chad Donelly, Assistant Utilities Superintendent; Olivia Wycklendt, Project Engineer; Mattias Oddsson, Water Resources Engineer; Russ Lupkes, Utilities Superintendent; Courtney DesCamps, Senior Analyst; and Mark McKinley, Administrative Assistant. ITEM #2 ITEM DISCUSSION A. Discuss proposed 2026 Utility Rates and potential revisions to the 2026-2030 Utilities CIB/CIP. City Manager Rodriguez opened the meeting with a summary of the agenda and introduced Public Works Director Asher. Public Works Director Asher presented the staff report, providing an overview of proposed changes to the 5-Year Capital Improvement Program and Enterprise Fund Outlooks. Council discussed the potential impact of the 2026 utility rates on Richfield homeowners. Following the discussion, there was unanimous consent to increase the utility rates by 7% for water, 2% for sanitary sewer, and 10% for stormwater, as recommended by staff. B. Flood-Risk Area Prioritization Presentation Oddsson and Wycklendt presented the staff report on flood-risk area prioritization. Council discussed mitigation opportunities for stormwater impacts. Both City staff and Council emphasized the importance of coordinating with relevant stakeholders to address high-priority flood-risk concerns. Page 3 of 183 City Council Work Session Minutes -2- August 12, 2025 ITEM #3 ADJOURNMENT Mayor Supple adjourned the work session at 6:32 p.m. Date Approved: September 23, 2025 Mary B. Supple Mayor Mark McKinley Katie Rodriguez Administrative Assistant City Manager Page 4 of 183 ITEM #1 CALL TO ORDER The meeting was called to order by Mayor Supple at 7:00 p.m. in the Council Chambers. Council Present: Council Absent: Mary Supple, Mayor; Sharon Christensen; Walter Burk; and Sean Hayford Oleary. Rori A. Coleman-Woods. Staff Present: Staff Present: Others Present: Katie Rodriguez, City Manager; Mary Tietjen, City Attorney; Sam Crosby, City Planner; Jennifer Anderson, Support Services Manager; Brittany Bartlett, Equity Coordinator; and Mark McKinley, Administrative Assistant. None. ITEM #2 PLEDGE OF ALLEGIANCE AND MOMENT OF SILENCE FOR THE ANNUNCIATION SCHOOL VICTIMS AND THEIR FAMILIES Mayor Supple led the Pledge of Allegiance. She offered her deepest condolences to the Annunciation victims and their families. ITEM #3 APPROVAL OF AGENDA MOTION: made by Council Member Hayford Oleary, seconded by Council Member Christensen to approve Agenda as presented. Motion carried: 4-0 ITEM #4 APPROVAL OF MINUTES MOTION: made by Council Member Christensen, seconded by Council Member Burk, to approve the minutes of the (1) City Council Work Session from August 26, 2025, and (2) City Council Regular Meeting from August 26, 2025. Motion carried: 4-0 CITY COUNCIL MEETING MINUTES Richfield, Minnesota Regular Council Meeting September 9, 2025 Page 5 of 183 City Council Meeting Minutes -2- September 9, 2025 ITEM #5 OPEN FORUM Mayor Supple reviewed the participation options for residents at the Council meeting, including in- person comments, comments by voicemail or email, and an option to request to participate virtually with advance notice. Mayor Supple noted that more information on submitting comments can be reviewed at www.richfieldmn.gov/citycouncil. Candace (last name not specified), a Richfield resident, noted that it is unclear if the limit is for the property or for the owner, referring to agenda item 10b. She stated the report mentions concerns about aesthetics and blocking the sidewalks. Candance noted RVs, and large vehicles also create the same problems, and stated those situations should be addressed. She shared a personal story of using a storage pod to clear out her late mother’s home and noted she was issued a citation after only 29 days. Candace also expressed concern with the enforcement of these codes and the equity issues. ITEM #6 PROCLAMATIONS AND PRESENTATIONS A. Proclamation Celebrating Hispanic Heritage Month Mayor Supple invited Principal Garcia from Sheridan Hills to accept the proclamation then read aloud the proclamation. Principal Garcia thanked the Council and thanked them for the opportunity to represent the Latino community and receive the proclamation. ITEM #7 CONSENT CALENDAR City Manager Rodriguez presented the consent calendar. A. Approve Disbursements/Claims U.S. BANK 09/05/2025 A/P Checks: (08/22/2025-09-05-25) $1,934,670.15 Payroll (08/29/2025) $1,115,192.22 TOTAL $3,049,862.37 B. Consider the approval of the first reading of an ordinance amending Richfield City Code Appendix D (Fee Schedule) related to building, planning, and zoning fees, and schedule a public hearing for the second reading for the September 23, 2025, Council meeting. C. Consider a resolution approving the Affordable Housing Trust Fund 2025 Revised Budget and 2026 Budget. Page 6 of 183 City Council Meeting Minutes -3- September 9, 2025 RESOLUTION NO. 12334 RESOLUTION ADOPTING AN AFFORDABLE HOUSING TRUST FUND BUDGET FOR THE YEAR 2025 REVISED AND 2026 D. Consider the approval of a resolution for reimbursement of certain expenditures from the proceeds of general obligation bonds to be issued by the City for the Veterans Memorial Park project. RESOLUTION NO. 12335 DECLARING THE OFFICIAL INTENT OF THE CITY OF RICHFIELD TO REIMBURSE CERTAIN EXPENDITURES FROM THE PROCEEDS OF BONDS TO BE ISSUED BY THE CITY WITH RESPECT TO THE VETERANS MEMORIAL PARK PROJECT E. Consider setting the date for a public hearing regarding municipal consent for Project 2 of the I-494 Corridor Vision, to be held on October 28, 2025. MOTION: made by Council Member Hayford Oleary, seconded by Council Member Burk, to approve the consent calendar. Motion carried: 4-0 ITEM #8 CONSIDERATION OF ITEMS, IF ANY, REMOVED FROM CONSENT CALENDAR None. ITEM #9 PUBLIC HEARINGS None. ITEM #10 PROPOSED ORDINANCES A. Consider the approval of the second reading of an ordinance pertaining to the feeding of wildlife and resolution and summary publication of said ordinance. Council Member Christensen presented the Staff Report. Manager Anderson stated that this is a regular update to the City Code. She noted that they have been receiving many complaints regarding residents excessively feeding wildlife in their yards. Mayor Supple stated that the Council would proceed with two separate motions, each to be made and voted on individually. MOTION: made by Council Member Christensen, seconded by Council Member Hayford Oleary to approve the second reading of an ordinance pertaining to the feeding of wildlife and resolution. Page 7 of 183 City Council Meeting Minutes -4- September 9, 2025 Council Member Hayford Oleary stated that a clerical error was made in the code that needs to be corrected. BILL NO. 2025-06 AN ORDINANCE AMENDING SUBSECTION 905.40 OF THE RICHFIELD CODE OF ORDINANCES PERTAINING TO FEEDING WILD ANIMALS Motion carried: 4-0 MOTION: made by Council Member Hayford Oleary, seconded by Council Member Burk, to approve the summary publication of said ordinance. RESOLUTION NO. 12336 RESOLUTION APPROVING SUMMARY PUBLICATION OF AN ORDINANCE AMENDING SECTION 905.40 OF THE CITY CODE Motion carried: 4-0 B. Consider approval of a second reading of an ordinance pertaining to temporary outdoor portable storage containers and corresponding resolution authorizing summary publication of said ordinance. Council Member Hayford Oleary presented the Staff Report. Council asked if ownership changes throughout the year should be addressed, referring to a question raised by the public. Support Services Manager Anderson stated that ownership changes are sent to the present owner rather than the property. MOTION: made by Council Member Hayford Oleary, seconded by Council Member Christensen, to approve the second reading of an ordinance pertaining to temporary outdoor portable storage containers. BILL NO. 2025-07 AN ORDINANCE AMENDING SECTIONS 1135 AND 925 OF THE RICHFIELD CODE OF ORDINANCES PERTAINING TO TEMPORARY OUTDOOR PORTABLE STORAGE CONTAINERS Motion carried: 4-0 MOTION: made by Council Member Hayford Oleary, seconded by Council Member Christensen, to approve the resolution authorizing summary publication of said ordinance. RESOLUTION NO. 12337 RESOLUTION APPROVING SUMMARY PUBLICATION OF AN ORDINANCE AMENDING SECTIONS 1135 AND 925 OF THE CITY CODE Motion carried: 4-0 C. Consider a second reading and summary publication of ordinance changes related to multifamily development regulations, MR-2 and MR-3 zoning district updates. Council Member Burk presented the Staff Report. Page 8 of 183 City Council Meeting Minutes -5- September 9, 2025 MOTION: made by Council Member Burk, seconded by Council Member Hayford Oleary, to approve the second reading of ordinance changes related to multifamily development regulations, MR-2 and MR-3 zoning district updates. BILLS NO. 2025-08 through 2025-14 SEVEN ORDINANCES AMENDING THE RICHFIELD MUNICIPAL CODE REGARDING MULTIFAMILY HOUSING DEVELOPMENT REGULATIONS Motion carried: 4-0 MOTION: made by Council Member Burk, seconded by Council Member Hayford Oleary, to approve summary publication of ordinance changes related to multifamily development regulations, MR-2 and MR-3 zoning district updates. RESOLUTION NO. 12338 RESOLUTION APPROVING SUMMARY PUBLICATION OF SEVEN ORDINANCES MODIFYING THE MUNICIPAL CODE IN RELATION TO MULTIFAMILY HOUSING DEVELOPMENT REGULATIONS (MR-2 AND MR-3 DISTRICT CODE UPDATES) Motion carried: 4-0 ITEM #11 RESOLUTIONS None. ITEM #12 OTHER BUSINESS None. ITEM #13 CITY MANAGER’S REPORT City Manager Rodriguez shared information regarding the comments from Mr. Lowry and his concerns about speeding. She noted that he requested a written response from Police Chief Henthorne, and the written response has been sent out. ITEM #14 COUNCIL DISCUSSION A. Hats off to Hometown Hits. Council Member Christensen stated she had nothing to report. Council Member Hayford Oleary stated that the Transportation Commission had its annual bike tour of Richfield last week. He thanked Matt Harddeger, Jake Whipple, and Joe Powers for helping organize the event. Page 9 of 183 City Council Meeting Minutes -6- September 9, 2025 Council Member Burk stated that he attended the presentation by City Staff regarding the flood plan for the City. He thanked staff for their work and for making it available to the public. Mayor Supple expressed appreciation to Richfield residents who are willing to help and advocate for their neighbors. ITEM #15 ADJOURNMENT MOTION: made by Council Member Christensen, seconded by Council Member Hayford Oleary, to adjourn the meeting at 7:36 p.m. Motion carried: 4-0 Date Approved: September 23, 2025 Mary Supple Mayor Mark McKinley Katie Rodriguez Administrative Assistant City Manager Page 10 of 183 City Council Meeting 9/23/2025 Agenda Section: Consent Calendar Agenda Item: 7.b. Report Prepared By: Michelle Friedrich, City Clerk Department Director: Sack Thongvanh, Assistant City Manager Item for Consideration: Appoint 2025 Election Judges for ISD 280 School Board Election. EXECUTIVE SUMMARY The General Election is on November 4, 2025. Election judges are assigned to precincts based on availability and party balance. There are 98 election judges available to assist with the election. An absentee ballot board must also be established per Minnesota Statutes, Section 203B.121. The absentee ballot board will examine all received absentee ballot envelopes and accept or reject absentee ballots. HISTORICAL CONTEXT Minnesota Statute 204B.21 Subd. 2 provides that election judges for precincts in a municipality shall be appointed by the governing body of the municipality and that the appointments be made at least 25 days before the election at which the election judges will serve. RECOMMENDED ACTION BY MOTION: Adopt a resolution appointing election judges and an absentee ballot board for the General Election of November 4, 2025. EQUITABLE OR STRATEGIC CONSIDERATIONS OR IMPACTS The Richfield City Clerk office is committed to ensuring equity and inclusivity in elections for all election judges and for our community. POLICIES (RESOLUTIONS, ORDINANCES, REGULATIONS, STATUTES, ETC.) The City Council is required by State Statute 204B.21, Subd. 2, to make election judge appointments. CRITICAL TIMING ISSUES Election judge appointment is a requirement per State Statute 204B.21, Subd. 2. The draft resolution contains names of those qualified individuals who have indicated a willingness and ability to serve as an election judge for the General Election on November 4, 2025. FINANCIAL IMPACT N/A LEGAL CONSIDERATIONS The City Council must appoint election judges to serve at elections to comply with Minnesota Page 11 of 183 Statute 204B.21, Subd. 2. The list of election judges come from a list of people who have indicated their interest in serving as an election judge to the County Auditor pursuant to the provisions of M.S. 204B.21 Subd. 1, and those who have previously served or indicated interest in serving. Resident and non-residents can complete an application for consideration to serve as an election judge to the County Auditor pursuant to the provisions of M.S. 204B.21 Subd. 1. ALTERNATIVE RECOMMENDATION(S) N/A ATTACHMENTS 1. 09-23_Resolution No. Elections Page 12 of 183 City of Richfield County of Hennepin State of Minnesota September 23, 2025 Page 1 of 2 RESOLUTION NO. XXXXX Motion by: Seconded by: RESOLUTION APPOINTING ELECTION JUDGES AND AN ABSENTEE BALLOT BOARD FOR THE GENERAL ELECTION BEING HELD ON NOVEMBER 4, 2025 WHEREAS, Minnesota Election Law 204B.21 requires election judges for precincts in a municipality be appointed by the governing body of the municipality; and WHEREAS, the City of Richfield is required to appoint election judges to serve at the General Election to be held on November 4, 2025; and WHEREAS, a list of individuals qualified and trained to serve as election judges has been submitted to the City Council and is attached hereto as Exhibit A and is also on file in the office of the City Clerk. WHEREAS, the city is responsible for establishing an Absentee Ballot Board as authorized under Minn. Stat. 203B.121, and authorizes the City Clerk to oversee the appointment and procedural processes of the Absentee Ballot Board; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota, that the individuals named on Exhibit A, and on file in the office of the City Clerk, be and hereby are appointed to serve as Election Judges, including but not limited to Absentee Ballot Board Judges, Absentee Voting Election Judges, and Election Day Judges, for the General Election to be held on November 4, 2025. BE IT FURTHER RESOLVED that the City Clerk is authorized to make any necessary substitutions or additions as needed to ensure proper staffing of all election-related duties, and to assign judges as required for all aspects of the election process. VOTING AYE VOTING NAY Supple, Mary Supple, Mary Burk, Walter Burk, Walter Christensen, Sharon Christensen, Sharon Coleman-Woods, Rori Coleman-Woods, Rori Hayford Oleary, Sean Hayford Oleary, Sean Passed and adopted by the City Council of the City of Richfield, Minnesota this 23rd day September, 2025. Mary B. Supple, Mayor ATTEST: Michelle Friedrich, City Clerk Page 13 of 183 City of Richfield County of Hennepin State of Minnesota September 23, 2025 Page 2 of 2 RESOLUTION NO. XXXXX Exhibit A General Election Judges Robert Alexander Joyce Anderson Michelle Ansorge John Ashmead James Barnett Barbara Bauer Matthew Bell Valerie Belton Rosalie Bjorkman Kenneth Boie Madelyn Boie Linda Boyd James Breitfeller Meredith Bruzek Elizabeth Burlingame Willis Cahill Milissa Carter Mary Clark Amy Cook Scott Dahlquist Julie Danielson Blue Delliquanti Cynthia Dubansky Joanne Ehren Dahlquist Mary Elliott Jose Escobedo Mary Jo Fadell Beverly Fritz Dean Gade M. Susan Gilham Allison Glass Jade Goswami Jane Greene Rebecca Guarino Danielle Gunderson Bradley Hanson Mary Hayden Dennis Heidelberg Linda Hinz Emilie Jensen Janell Joyner Andy Kahn Amanda Kaiser James Kaiser Janet Karnick Karen Kegley Carol Kellett John Kelly Mary Kelly Erica Klein Erica Klein Barbara Knoll Nathan Knox Katie Lankton Helen Lapakko Joan Lash Mandee Liberty Emily Lodermeier Kathleen McDonough Mark McKinley Sarah Musgrave Carol Nelson Susan Nielsen Marilyn Nienkerk Wallace Olson Paul Peichel Wayne Peterson Carol Petkoff Susan Poore Donald Rhodes Holly Rhodes Thomas Ritchie Amy Rittenhouse Jay Rossom Robert Sakkinen Michael Sawyer Maureen Scaglia Lynn Schoonmaker Margaret Schow Anne Schuette Savana Sieckert K. Lashel Solberg Brett Stursa Elaine Swanson John Swanson Roger Swanson Kristin Swenson Matthew Taraldsen Mary Jo Tuttle John Twisk Lindy Venustus Stephanie Vizecky Lois Webb-Bradford Emily Wecker Karin Wolverton Charles Wright Amy Yescavage Michael Zazzera Page 14 of 183 City Council Meeting 9/23/2025 Agenda Section: Consent Calendar Agenda Item: 7.c. Report Prepared By: Jennifer Anderson, Support Services Manager Department Director: Jay Henthorne, Police Chief Item for Consideration: Consider approval of the 2025-2026 Emergency Preparedness agreement with the City of Bloomington. EXECUTIVE SUMMARY The City of Richfield has contracted with the City of Bloomington for emergency preparedness response work for more than 20 years. Richfield will receive $54,536 for the July 1, 2025 - June 30, 2026 grant cycle, with $2,000 being held back for staff time, training, planning and exercise in public health emergency preparedness activities. HISTORICAL CONTEXT The Public Health Emergency Preparedness and Cities Readiness Initiative response work is specifically for regional preparedness planning, exercise, training and activity work. The cities of Bloomington, Edina, and Richfield have received this funding for 22 years and continue to plan and train for unforeseen events including, but not limited to, bioterrorism, infectious disease, and other threats to public health. RECOMMENDED ACTION BY MOTION: Approve the 2025-2026 agreement with the City of Bloomington, using public health emergency preparedness grant funds distributed by a federal grant from the Centers for Disease Control, to provide services in the area of public health emergency preparedness/bioterrorism and the ongoing development of a response system. EQUITABLE OR STRATEGIC CONSIDERATIONS OR IMPACTS The Richfield Police Department works to ensure this funding/or this agreement benefits the community as a whole, including low-income communities, communities of color, and the disability community. POLICIES (RESOLUTIONS, ORDINANCES, REGULATIONS, STATUTES, ETC.) The City of Richfield became a Local Public Health agency in 1977, making the city eligible to receive these grant funds for the development of a public health emergency response system specific to Richfield and the needs of the community. CRITICAL TIMING ISSUES These funds are part of a nationwide effort by the federal government to respond to serious public health emergencies, including threats of bioterrorism. Page 15 of 183 FINANCIAL IMPACT Richfield's grant allocation for July 1, 2025 through June 30, 2026, is $54,536. This is down $1,850.00 from last year's grant of $56,386. LEGAL CONSIDERATIONS The City Attorney has reviewed the contract and approved its contents. ALTERNATIVE RECOMMENDATION(S) The City Council could decide not to approve the contract with the City of Bloomington for public health emergency preparedness services. This would mean the city would have to hire a staff person to assume the grant responsibilities we are required to meet. Current staff capacity can not meet this requirement. This would result in a significant budget increase. ATTACHMENTS 1. Exhibit A (2) 2. 2025-1037 - City of Richfield - Agreement Page 16 of 183 1 Public Health Emergency Preparedness (PHEP) Grant Duties for Community Health Boards (CHBs) and Tribal Health (TH) B UDGET P ERIOD 2 (BP2) JULY 1, 2025 - JUNE 30, 2026 Administrative Duties (Applies to Base, X, Y, Z) A.1 Work plan: Identify PHEP funded activities and timelines in REDCap. Due August 29, 2025. Review completed work plan with Public Health Preparedness Consultant (PHPC) for approval. A.2 Reporting: Provide quarterly updates on PHEP funded activities in REDCap. A.3 Maintain accounts: CHBs: PartnerLink, MN Responds, MN.TRAIN, MNTrac (as applicable) THs: PartnerLink, MN.TRAIN A.4 Attend meetings and trainings: Participate in MDH-led public health preparedness, response, and recovery meetings and trainings. A.5 After Action and Improvement Plan Reports (AAR-IP): After exercises, drills, or real incidents, complete an AAR-IP and submit required data elements in REDCap within 60 days following the end of exercise or incident. A.6 Health Care Coalition participation: CHBs must participate in regional health care coalition meetings, trainings, and events. Tribes are encouraged to participate in regional health care coalition meetings, trainings, and events. A.7 Regional representation in Health Care Coalition leadership committees: CHBs must have regional representation in leadership committees and must share updates with their region. A.8 Equipment purchases: Information on equipment purchases must be submitted at year- end based on current requirements. A.9 Provide quarterly updates on public health preparedness staffing vacancies, to include: Job title of vacant position(s). Full-time or part-time status of position(s). Date each position was opened and date filled. Hiring challenges. Page 17 of 183 P H EP B P 2 GR A N T D UTI E S 2 A.10 Participation in partner exercises: CHBs/TH will participate in local, regional, and state- level exercises, when feasible. When participating, the CHB/TH will ensure the role of public health is clearly identified and/or at least one public health objective is addressed. A.11 800 MHz radio test: Conduct one 800 MHz radio test during the budget period. This is only applicable to CHB/TH that own or have access to 800 MHz radios Base Grant Duties (Applies to Base, X, Y, Z) B.1 CHBs will respond to state Health Alert Network (HAN) messages: Forward alerts within one hour. Forward advisories within 24 hours. Distribute messages to HAN recipients as requested by the state. Tracking of local response rates is encouraged, although not required. Exception: Applies to TH only if receiving alerts and advisories directly from MDH. B.2 CHBs will maintain a HAN Contact List and ensure they: Maintain two or three contacts for each hospital and primary clinic. Note: A contact that directs email to a shared inbox could be used in lieu of multiple contacts. Maintain contacts for additional providers (e.g., ophthalmology, urgent care, dialysis centers, long-term care) as feasible. Exception: Applies to TH only if receiving alerts and advisories directly from MDH. B.3 CHBs and TH will complete a risk assessment once every five years. Use jurisdiction risk assessment (JRA) or another risk assessment tool. B.4 CHBs and TH will report on a new or updated risk assessment data in REDCap to include: Date of the most recent JRA. Top five risks identified. Date of the next JRA. Responses to additional required questions. B.5 CHBs and TH will submit updated open and closed POD locations via REDCap twice during BP2 by the following dates: September 30, 2025 March 31, 2026 B.6 CHBs will conduct an annual volunteer call-down drill: Complete an AAR-IP and report volunteer call-down drill data elements in REDCap. Note: A response to an actual event with a volunteer activation can fulfill this requirement. Page 18 of 183 P H EP B P 2 GR A N T D UTI E S 3 B.7 CHBs will identify and implement one to three corrective actions from the Volunteer Call- Down Drill AAR-IP. B.8 CHBs will communicate regularly with registered volunteers (MN Responds) to support retention and increase volunteer engagement: Required frequency of communication: Base/X: At least two times per year. Y/Z: At least four times per year. Note: Call-down drills do not meet this grant duty. Examples: share materials, preparedness news, or public health updates, and provide information about training opportunities. B.9 CHBs and TH will review and update the Multi-Year Integrated Preparedness Plan (MYIPP) based on: AAR-IPs and corrective actions. Jurisdictional risk assessment findings. Local priorities. Completed MYIPP activities and related work. B.10 CHBs and TH will participate in the MDH behavioral health response and recovery planning assessment. The assessment will outline key components of plans and/or annexes, including partner resource, such as human and social services. The assessment will be available by December 31, 2025. B.11 CHBs and TH will write or revise their Administrative and Budget Preparedness Plan. CHBs and TH will attend an Administrative and Budget Preparedness virtual training offered by MDH staff. Training will be offered by September 30, 2025. Collaborate with relevant stakeholders when writing or updating your Administrative & Budget Preparedness Plan, such as: City/county administrators, legal counsel, fiscal managers, human resources, emergency managers, or Tribal representatives. B.12 CHBs and TH will participate in two virtual trainings on data and disaster readiness, response, and recovery (if offered). Build foundational knowledge about using public health data in disaster scenarios. B.13 CHBs and TH will select and complete three POETE (Planning, Organizing, Equipping, Training, Exercising) activities from your MYIPP. At least one POETE element must involve training. At least one POETE element must be writing or updating a plan . Align activities to prepare for PHEP BP4 Statewide Full-Scale Exercise (FSE). Page 19 of 183 P H EP B P 2 GR A N T D UTI E S 4 Exercise activities, if selected, must be in addition to the other required exercises and must complete an AAR-IP and submit required data elements in REDCap. B.14 CHBs and TH will conduct or participate in a discussion-based exercise focusing on the ICS Incident Command System) activation process. The exercise must include discussion on when ICS is activated, levels of activation, and public health’s role (lead or support). Complete an AAR-IP and submit required data elements in REDCap. This duty is in addition to requirements in duty B.13. B.15 CHBs and TH will conduct the required high consequence infectious diseases (HCID) discussion exercise. MDH EPR will provide required scenario and objectives for this exercise to support preparation for the PHEP BP4 statewide full-scale exercise. Jurisdictional specific objectives may be added. Collaboration with regional health care coalitions and MDH’s field services epidemiologists is encouraged. This duty is in addition to requirements in duty B.13. Complete an AAR-IP and submit required data elements in REDCap. B.16 CHBs and TH will participate in the avian influenza exercise coordinated by the regional health care coalition, if invited. CHBs and TH will identify public health’s role in the response. CHBs and TH are not required to write a separate AAR-IP. However, CHBs and TH are required to participate in the hotwash and report in REDCap on any areas of improvement and corrective actions identified for your jurisdiction. Tiered Grant Duties (Applies to Y, Z) CHB Y Level Requirement: Y.1 Implement two MYIPP POETE activities in addition to all POETE activities listed in the Base duties. At least one POETE element must be an exercise. Complete an AAR-IP and submit required data elements in REDCap. Collaboration in planning and implementing activities with the regional health care coalition is encouraged. CHB Z Level Requirement: Z.1 Implement five MYIPP POETE activities, in addition to all POETE activities listed in the Base duties. At least one POETE element must be writing or updating a plan. At least one POETE element must be a training. At least one POETE element must be an exercise. Complete an AAR-IP and submit required data elements in REDCap. Page 20 of 183 P H EP B P 2 GR A N T D UTI E S 5 Collaboration in planning and implementing activities with the regional health care coalition is encouraged. Minnesota Department of Health Emergency Preparedness and Response Division 625 Robert Street North PO Box 64975 St. Paul, MN 55164-0975 651-201-5700 health.epr@state.mn.us www.health.state.mn.us To obtain this information in a different format, call: 651-201-5700 Page 21 of 183 1 Public Health Emergency Preparedness (PHEP) Grant Duties for Cities Readiness Initiative (CRI) Jurisdictions B UDGET PERIOD 2 (BP2) JULY 1, 2025 - JUNE 30, 2026 Recurring and Base Grant Duties (All CRI Jurisdictions) CRI.1 Provide critical contact information to MDH on an MDH-provided form. Test and validate critical contact information annually. CRI.2 Create an annual workplan by August 15, 2025. Review quarterly with CRI Planner. CRI.3 Attend annual CRI workshop. CRI.4 Participate in MDH-led exercises, including: A tabletop exercise conducted at the CRI Workshop. Complete an AAR-IP for your jurisdiction and submit required data elements in REDCap. A chemical incident discussion-based exercise. Primary objectives will be to discuss potential public health roles, functions, and countermeasures when responding to a large-scale chemical incident. Contribute to an AAR-IP and complete any corrective actions for your jurisdiction. A biological discussion-based exercise. Primary objectives will be to discuss potential public health roles, functions, and countermeasures when responding to a large -scale biological incident. Contribute to an AAR-IP and complete any corrective actions for your jurisdiction. Other exercises, if required. CRI.5 Conduct or participate in 800 MHz radio drill -- if applicable and part of your plan, at local, regional, or state level. Complete or contribute to an AAR-IP and submit required data elements in REDCap. CRI.6 Verify dates of MOUs for POD locations, and update when expiration date is within one year. Verify 24/7 contact info for both open and closed POD staff. CRI.7 Review and update medication dispensing anthrax plan/annex and create or update medication dispensing anthrax POD flow map, including throughput estimates. Incorporate COVID-19 improvement plans into updates. CRI.8 Review and update vaccine administration plan/annex. Create or update vaccine administration POD flow map, including throughput. Incorporate COVID-19 improvement plans into updates. Page 22 of 183 C I TI E S R E A DI NE S S I NI TI A TI V E B P 2 2 CRI.9 Conduct a POD operations-based exercise. This can be a setup drill at an open or closed POD site or a POD functional exercise based on the needs of your jurisdiction. Complete an AAR-IP and submit required data elements in REDCap. Additional Grant Duties for Highest Funded CRI Jurisdictions (Anoka, BER, Dakota, Hennepin, Minneapolis, St. Paul/Ramsey, Scott, Washington) CRI.10 Be an evaluator at another CRI jurisdiction's POD setup drill. CRI.11 Create or update plan to dispense and/or administer medication and/or vaccine to local government essential workers. CRI.12 Participate in the project for evaluating technology for tracking of medications and vaccine. Actively participate in a Minnesota Community of Practice call concerning current technologies and tracking of medications and vaccines. CRI.13 Participate in four mobile vaccination planning discussions, led by MDH’s MCM team at quarterly CRI meetings. Share information statewide in a written format determined by MDH. This may include a document outlining capacity for mobile vaccination campaigns. CRI.14 Participate in monthly or as-needed planning discussions on local caches of critical supplies and cache levels. Minnesota Department of Health Emergency Preparedness and Response Division 625 Robert Street North PO Box 64975 St. Paul, MN 55164-0975 651-201-5700 health.epr@state.mn.us www.health.state.mn.us To obtain this information in a different format, call: 651 -201-5700. Page 23 of 183 Agreement ID: 2025-1037 1 PUBLIC HEALTH PREPAREDNESS SERVICES AGREEMENT BETWEEN THE MINNESOTA CITIES OF BLOOMINGTON AND RICHFIELD Da THIS AGREEMENT is made on _________________________ (“Effective Date”) by and between CITY OF BLOOMINGTON, a Minnesota municipal corporation located at 1800 West Old Shakopee Road, Bloomington, Minnesota 55431-3027, (“Bloomington”), and CITY OF RICHFIELD, MINNESOTA, a Minnesota municipal corporation located at 6700 Portland Avenue South, Richfield, Minnesota 55423 (“Richfield”). Bloomington and Richfield are herein referred to collectively as the “Parties.” RECITALS A. Bloomington warrants and represents that its Division of Public Health is a duly certified public health agency operating in accordance with all applicable federal and state requirements. B. Bloomington’s Division of Public Health provides Public Health Emergency Preparedness Services to respond to bioterrorism, infectious disease, and other threats to public health including, but not limited to, coordination, assessment, planning and exercise, response, surveillance, notification, and training (“PH Emergency Preparedness Services”). Bloomington also provides services and activities to improve the mass dispensing of medicines and medical supplies through the Cities Readiness Initiative (“CRI Services”). C. Richfield wishes to promote, support, and maintain the health of its residents by providing PH Emergency Preparedness Services and CRI planning activities to its residents, and desires to contract with Bloomington to provide such PH Emergency Preparedness Services and CRI Services, funding these services via Minnesota Department of Health (“MDH”) grant dollars, subject to the grant compliance timelines provided by MDH. D. Bloomington is willing to provide such PH Emergency Preparedness Services and perform such CRI Services to residents of Richfield on the terms and conditions in this Agreement. NOW, THEREFORE, based on the Recitals above and in consideration of the terms and conditions expressed in this Agreement, Bloomington and Richfield agree as follows: Page 24 of 183 Agreement ID: 2025-1037 2 AGREEMENT 1. Services to be Provided. Bloomington agrees to provide the residents of Richfield with PH Emergency Preparedness Services and CRI Services as described in the Scope of Services attached to this Agreement as Exhibit A or any supplemental letter agreements, or both, entered into between Bloomington and Richfield (the “Services”). The Services referenced in the attached Exhibit A or any supplemental letter agreements shall be incorporated into this Agreement by reference. All Services shall be provided in a manner consistent with the level of care and skill ordinarily exercised by public health entities currently providing similar services. 2. Time for Completion. This Agreement shall remain in force and effect commencing from July 1, 2025 and continuing until June 30, 2026 unless terminated by either party or amended pursuant to the Agreement. 3. Consideration. The consideration, which Richfield shall pay to Bloomington shall not exceed $52,536.00, as set forth in Exhibit B and incorporated into this Agreement by reference. 4. Approvals. Bloomington will secure Richfield’s written approval before making any expenditures, purchases, or commitments on Richfield’s behalf beyond those listed in the Services. City’s approval may be provided via electronic mail. 5. Termination. Notwithstanding any other provision hereof to the contrary, either party may terminate this Agreement for any reason upon giving thirty (30) days’ written notice to the other party. In the event of termination: a. The quarterly payment next due shall be prorated and paid for only the period ended on the date of termination, and Richfield shall pay such reduced quarterly payment for the period ended on the date of the termination. Richfield shall pay Bloomington within fifteen (15) days after receipt of Bloomington’s invoice; b. The Parties may take whatever action at law or in equity that may appear necessary or desirable to collection damages arising from a default or violation to enforce performance of this Agreement; or c. The provisions of this section will continue and survive terminate of the Agreement. 6. Amendments. Except as expressly permitted by this Agreement, no amendments may be made to this Agreement except in writing signed by both parties. 7. Records/Inspection. Pursuant to Minnesota Statutes § 16C.05, subd. 5, Parties agrees that the books, records, documents, and accounting procedures and practices of the Parties, that are relevant to the contract or transaction, are subject to examination by the other party and the state auditor or legislative auditor for a minimum of six years. Both Parties shall maintain such records for a minimum of six years after final payment. These obligations survive termination of this Agreement. Page 25 of 183 Agreement ID: 2025-1037 3 8. Indemnification. a. To the fullest extent permitted by law, Bloomington, and its successors or assigns, agree to protect, defend, indemnify, save, and hold harmless Richfield, its officers, officials, agents, volunteers, and employees from any and all claims; lawsuits; causes of actions of any kind, nature, or character; damages; losses; or the costs, disbursements, and expenses of defending the same, including but not limited to attorneys’ fees, professional services, and other technical, administrative or professional assistance resulting from or arising out of Bloomington’s (or its subcontractors, agents, volunteers, members, invitees, representatives, or employees) performance of the duties required by or arising from this Agreement, or caused in whole or in part by any negligent act or omission or willful misconduct, or arising out of the failure to obtain or maintain the insurance required by this Agreement. b. To the fullest extent permitted by law, Richfield, and its successors or assigns, agree to protect, defend, indemnify, save, and hold harmless Bloomington, its officers, officials, agents, volunteers and employees from any and all claims, lawsuits; causes of actions of any kind, nature, or character; damages; losses; or the costs, disbursements, and expenses of defending the same, including but not limited to attorney’s fees, professional services, and other technical, administrative or professional assistance resulting from or arising out of Richfield’s (or its subcontractors, agents, volunteers, members, invitees, representatives, or employees) performance of the duties required by or arising from this Agreement, or caused in whole or in part by any negligent act or omission or willful misconduct, or arising out of the failure to obtain or maintain the insurance required by this Agreement. c. Nothing in this Agreement shall constitute a waiver or limitation of any immunity or limitation on liability to which the Parties are entitled. The Parties agree that these indemnification obligations will survive the completion or termination of this Agreement. 9. Insurance. To the extent allowed by law, the Parties agree to maintain the following insurance coverages, in an amount equal to, or greater than, the minimum limits described below, and upon request, to provide the other with a certificate of insurance evidencing such coverages: a) Commercial General Liability in the amount of at least $1,500,000.00 per occurrence for bodily injury or death arising out of each occurrence, as well as $1,500,000 per occurrence for property damage. In the alternative, each party may maintain a general aggregate of at least $2,000,000. Each party agrees to name the other party as an additional insured on its Commercial General Liability and to provide an endorsement of such status. In addition, each party agrees to notify the other party thirty (30) days prior to cancellation or a change in any of the aforementioned insurance policies. All insurance must be provided at the respective party’s expense and at no additional cost to the other party. Page 26 of 183 Agreement ID: 2025-1037 4 c) Bloomington agrees to maintain Workers’ Compensation Insurance as required by Minn. Stat. §176.18. 10. Assignment and Subcontracting. Neither Richfield nor Bloomington shall assign, subcontract, or transfer any rights under or interest (including, but without limitation, moneys that may become due or moneys that are due) in this Agreement, in whole or in part, without the written consent of the other except to the extent that the effect of this limitation may be restricted by law. Unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under this Agreement. Nothing contained in this paragraph shall prevent Bloomington from employing such independent consultants, associates, and subcontractors, as it may deem appropriate to assist it in the performance of Services required by this Agreement. Any instrument in violation of this paragraph is null and void. 11. Independent Contractor. Bloomington shall be deemed an independent contractor. Bloomington’s duties will be performed with the understanding that Bloomington has special expertise as to the Services that Bloomington is to perform and is customarily engaged in the independent performance of the same or similar services for others. All required equipment and personnel shall be provided or contracted for by Bloomington. The manner in which the Services are performed shall be controlled by Bloomington; however, the nature of the Services and the results to be achieved shall be specified by Richfield. The parties agree that this is not a joint venture and the parties are not co-partners. Bloomington is not to be deemed an employee or agent of Richfield and has no authority to make any binding commitments or obligations on behalf of Richfield except to the extent expressly provided in this Agreement. All Services provided by Bloomington pursuant to this Agreement shall be provided by Bloomington as an independent contractor and not as an employee of Richfield for any purpose, including but not limited to: income tax withholding, workers’ compensation, unemployment compensation, FICA taxes, liability for torts and eligibility for employee benefits. 12. Compliance with Laws. Parties shall exercise due care to comply with applicable federal, state and local laws, rules, ordinances and regulations in effect as of the date Bloomington agrees to provide the Services. 13. Entire Agreement. This Agreement, any attached exhibits and any addenda or amendments signed by the parties shall constitute the entire agreement between Richfield and Bloomington and supersedes any other written or oral agreements between Richfield and Bloomington. This Agreement can only be modified in writing signed by Richfield and Bloomington. If there is any conflict between the terms of this Agreement and referenced or attached items, the terms of this Agreement shall prevail. 14. Third Party Rights. The parties to this Agreement do not intend to confer on any third party any rights under this Agreement. Page 27 of 183 Agreement ID: 2025-1037 5 15. Choice of Law and Venue. This Agreement shall be governed by and construed in accordance with the laws of the state of Minnesota. Any disputes, controversies, or claims arising out of this Agreement shall be heard in the state or federal courts of Hennepin County, Minnesota, and all parties to this Agreement waive any objection to the jurisdiction of these courts, whether based on convenience or otherwise. These obligations survive termination of this Agreement. 16. Conflict of Interest. Bloomington shall use reasonable care to avoid conflicts of interest and appearances of impropriety in representation of Richfield. In the event of a conflict of interest, Bloomington shall advise Richfield and either secure a waiver of the conflict or advise Richfield that it will be unable to provide the Services. 17. Work Products and Ownership of Documents. All records, information, materials and other work products, including, but not limited to the completed reports, drawings, plans, and specifications prepared and developed in connection with the provision of Services pursuant to this Agreement shall become the property of Richfield, but reproductions of such records, information, materials and other work products in whole or in part may be retained by Bloomington. Regardless of when such information was provided, Bloomington agrees that it will not disclose for any purpose any information Bloomington has obtained arising out of or related to this Agreement, except as authorized by Richfield or as required by law. These obligations survive termination of this Agreement. 18. Agreement Not Exclusive. Bloomington retains the right to hire other PH Emergency Preparedness Services and CRI Services for other matters, in Bloomington’s sole discretion. 19. Data Practices Act Compliance. Any and all data provided to to either Party, received from either Party, created, collected, received, stored, used, maintained, or disseminated by either Party pursuant to this Agreement shall be administered in accordance with, and is subject to the requirements of the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13, and any applicable nondisclosure agreements. Parties agree to notify the other party within three (3) business days if it receives a data request from a third party. This paragraph does not create a duty on the part of either Party to provide access to public data to the public if the public data are available from the Party, except as required by the terms of this Agreement. These obligations survive termination of this Agreement. 20. No Discrimination. Parties agree not to discriminate in providing products and services under this Agreement on the basis of race, color, sex, creed, national origin, disability, age, sexual orientation, status with regard to public assistance, or religion. Violation of any part of this provision may lead to immediate termination of this Agreement. Parties agree to comply with Americans with Disabilities Act, as amended (“ADA”), Section 504 of the Rehabilitation Act of 1973, and the Minnesota Human Rights Act, Minnesota Statutes, Chapter 363A. Each Party agrees to hold harmless and indemnify the other party from costs, including but not limited to damages, attorney’s fees and staff time, in any action or proceeding brought alleging a violation of these laws by Party or its guests, invitees, members, officers, officials, agents, employees, volunteers, representatives and Page 28 of 183 Agreement ID: 2025-1037 6 subcontractors. Upon request, the Parties shall provide accommodation to allow individuals with disabilities to participate in all Services under this Agreement. Parties agree to utilize its own auxiliary aid or service in order to comply with ADA requirements for effective communication with people with disabilities. 21. Authorized Agents. Richfield’s authorized agent for purposes of administration of this Agreement is Jennifer Anderson, the Health Administrator/Support Services Manager, or designee. Bloomington’s authorized agent for purposes of administration of this Agreement is Nicholas Kelley, the Public Health Administrator, who shall perform or supervise the performance of all Services. 22. Notices. Any notices permitted or required by this Agreement shall be deemed given when personally delivered or upon deposit in the United States mail, postage fully prepaid, certified, return receipt requested, addressed to: Richfield: City of Richfield, Registered business address: 6700 Portland Avenue South, Richfield, Minnesota 55423; Attn: Jennifer Anderson; jenniferanderson@richfieldmn.gov; 612-861-9881; City: City of Bloomington, 1800 West Old Shakopee Road, Bloomington, MN 55431; Attn: Nicholas Kelley, nkelley@Bloomingtonmn.gov, 952-563-4962; or such other contact information as either party may provide to the other by notice given in accordance with this provision. A convenience copy may be provided electronically. 23. Waiver. No waiver of any provision or of any breach of this Agreement shall constitute a waiver of any other provisions or any other or further breach, and no such waiver shall be effective unless made in writing and signed by an authorized representative of the party to be charged with such a waiver. 24. Headings. The headings contained in this Agreement have been inserted for convenience of reference only and shall in no way define, limit or affect the scope and intent of this Agreement. 25. Mediation. Both parties agree to submit all claims, disputes and other matters in question between the parties arising out of or relating to this Agreement to mediation at the Conflict Resolution Center, 2101 Hennepin Avenue, Suite 100, Minneapolis, Minnesota 55405. In the event mediation is unsuccessful, either party may exercise its legal or equitable rights. 26. Publicity. Bloomington and Richfield shall develop language to use when discussing the Services. Richfield agrees that any publicity regarding the Services or the subject matter of this Agreement must not be released unless it complies with the approved language. Bloomington cannot use Richfield’s logo or state that Richfield endorses its services without Richfield’s advanced written approval. Page 29 of 183 Agreement ID: 2025-1037 7 27. Severability. In the event that any provision of this Agreement shall be illegal or otherwise unenforceable, such provision shall be severed, and the balance of the Agreement shall continue in full force and effect. 28. Signatory. Each person executing this Agreement (“Signatory”) represents and warrants that he/she/they is duly authorized. 29. Counterparts and Electronic Communication. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which taken together shall constitute one and the same instrument. This Agreement may be transmitted by electronic mail in portable document format (“pdf”) and signatures appearing on electronic mail instruments shall be treated as original signatures. 30. Recitals. Bloomington and Richfield agree that Recitals are true and correct and are fully incorporated into this Agreement. [Signature pages follow.] Page 30 of 183 Agreement ID: 2025-1037 8 IN WITNESS WHEREOF, City and Richfield have caused this Services Agreement to be executed by their duly authorized representatives on the respective dates indicated below. CITY OF BLOOMINGTON, MINNESOTA CitySign DATED: DateCitySigns BY:________________________________ CitySignName Its: CitySignTitle Reviewed and approved by the City Attorney. CityAttySign __________________________________ Melissa J. Manderschied CITY OF RICHFIELD, MINNESOTA RichfieldSigner DATED: Richfielddate BY:________________________________ Its: Mayor Richfi BY:________________________________ Its: City Manager Page 31 of 183 Agreement ID: 2025-1037 9 EXHIBIT A TO SERVICES AGREEMENT BETWEEN THE MINNESOTA CITIES OF BLOOMINGTON AND RICHFIELD SCOPE OF SERVICES Page 32 of 183 Agreement ID: 2025-1037 10 EXHIBIT B TO SERVICES AGREEMENT BETWEEN THE MINNESOTA CITIES OF BLOOMINGTON AND RICHFIELD TERMS OF PAYMENT A. Richfield shall pay Bloomington the total not-to-exceed amount of $52,536 during the term of this Agreement for services outlined below: 1. $36,036 for PH Emergency Preparedness Services; and 2. $16,500 for CRI Services B. The amounts above will be paid according to the following terms: 1. Bloomington shall invoice Richfield for Services identified on Exhibit A, as follows: Invoice Date: Amount: Upon Contract Execution $13,134.00 December 1, 2025 $13,134.00 March 1, 2026 $13,134.00 June 1, 2026 $13,134.00 Payment shall be made within 30 days of receipt by Richfield of Bloomington’s invoice. Page 33 of 183 City Council Meeting 9/23/2025 Agenda Section: Consent Calendar Agenda Item: 7.d. Report Prepared By: Scott Kulzer, Senior Analyst Department Director: Kristin Asher, Public Works Director Item for Consideration: Consider approval of a lease agreement between the City of Richfield and Spohn's Automotive, Inc., for the private use of a portion of a City-owned parking lot located north of Diagonal Boulevard and east of Cedar Avenue South. EXECUTIVE SUMMARY • In July 2025 the City of Richfield acquired a parcel of land bounded on the east by Cedar Avenue South and on the west by Trunk Highway 77 between 69th Street and Diagonal Boulevard from MnDOT. The defining physical feature of the land is a large asphalt parking lot. • The City of Richfield will utilize this newly acquired property for a public works storage and staging site, with the goal of constructing site improvements in 2026. • When the City acquired the land MnDOT had an existing lease with Spohn's Automotive, Inc., dba John's Auto Shop & Transmission Shop, Inc., located at 6958 Cedar Ave S and 6938 Cedar Ave S respectively. • The City has determined it does not need the entirety of the site at this time and would be agreeable to leasing the southernmost 15 spaces of the parking lot to Spohn's Automotive, Inc., effectively continuing the lease arrangement the business had with MnDOT. • Spohn's Automotive, Inc., utilizes the leased parking lot space for employee parking and temporary storage of customer vehicles while they await service or replacement parts. • The lease term is for 5 years with the option to extend for an additional 5-year term. • Both parties retain the right to cancel the lease at any time for any reason with a 30-day written notice. HISTORICAL CONTEXT See Executive Summary section. RECOMMENDED ACTION BY MOTION: Approve the lease agreement between the City of Richfield and Spohn's Automotive, Inc., for the private use of a portion of a City-owned parking lot located north of Diagonal Boulevard and east of Cedar Avenue South. EQUITABLE OR STRATEGIC CONSIDERATIONS OR IMPACTS Page 34 of 183 • Entering into this lease with Spohn's Automotive, Inc., furthers the Diversified Tax Base outcome in the Strategic Plan by ensuring the City supports the needs of its businesses where possible. • This lease will further equity goals by ensuring local businesses remain in the immediate community so residents have a car repair option right in their neighborhood. POLICIES (RESOLUTIONS, ORDINANCES, REGULATIONS, STATUTES, ETC.) • Contracts, agreements, and leases must be approved by the City Council. CRITICAL TIMING ISSUES • If the lease is approved at this meeting it will be effective beginning October 1, 2025. • If the lease is not approved at this meeting it will need to be amended to reflect a later effective date. FINANCIAL IMPACT • Public Works staff reviewed other similar leases the City entered into for parking lot space to determine the annual rent for the parking lot space. • When calculating the rent, staff factored in a 3% annual inflationary increase and then spread the total for the 5-year term evenly so each annual rent payment was equal to keep things simple administratively. • For the 2025-2030 lease term, Spohn's Automotive, Inc., will pay the City $2,092 annually for use of the space. • For the extended 2030-2035 lease term, Spohn's automotive will pay the City $2,425 annually for use of the space. LEGAL CONSIDERATIONS • The City Attorney drafted the lease agreement and will be available to answer questions. ALTERNATIVE RECOMMENDATION(S) None. ATTACHMENTS 1. Spohns Transmission Shop Lease 2025-2030 Page 35 of 183 Page 36 of 183 Page 37 of 183 Page 38 of 183 Page 39 of 183 Page 40 of 183 Page 41 of 183 Page 42 of 183 Page 43 of 183 Page 44 of 183 City Council Meeting 9/23/2025 Agenda Section: Consent Calendar Agenda Item: 7.e. Report Prepared By: John Evans, Analyst Department Director: Karl Huemiller, Recreation Director Item for Consideration: Consider approval of a resolution authorizing staff to submit an application for a Hennepin County Play Area Grant in the amount of $300,000 for the purchase of new features at the Richfield Outdoor Pool, and authorizing staff to enter into a grant agreement, if awarded. EXECUTIVE SUMMARY The Richfield Outdoor Pool has a primary mission to provide state-of-the-art facilities for the community. As part of the Veterans Memorial project funded by the voter-approved Local Option Sales Tax, there is funding in place to refurbish the current zero-depth pool play feature. Funding from a Hennepin County Play Area Grant in the amount of $300,000 would allow the play feature to be replaced with a new feature, enhancing and extending the life of the play space. HISTORICAL CONTEXT Richfield has applied for, and received, Hennepin Youth Activities grants in the past for items like skating equipment, play features at parks, and curling equipment. To apply for the grant, Richfield City Council must approve a resolution authorizing the application and the execution of a grant agreement, if the application is successful. RECOMMENDED ACTION By Motion: Approve the resolution authorizing staff to submit an application for a Hennepin County Play Area Grant in the amount of $300,000 for the purchase of new features at the Richfield Outdoor Pool, and authorizing staff to enter into a grant agreement, if awarded. EQUITABLE OR STRATEGIC CONSIDERATIONS OR IMPACTS Equity: This grant will allow the City to offer state-of-the-art recreational facilities to residents and community members of all social and economic backgrounds. The success of Richfield's recreational facilities depends on high-quality and engaging equipment. Strategic: This grant helps to meet the strategic priority of equity and inclusion by offering these features for use to all people, including traditionally excluded groups. POLICIES (RESOLUTIONS, ORDINANCES, REGULATIONS, STATUTES, ETC.) Hennepin County Youth Activities grants require a resolution to be approved by Council in order to apply for their grants and enter into any grant agreements. Page 45 of 183 CRITICAL TIMING ISSUES In order to submit the grant application before the deadline, City Council will need to approve the resolution at this meeting. FINANCIAL IMPACT The grant will enable the purchase of equipment that would not otherwise be affordable using the currently available funds. LEGAL CONSIDERATIONS None ALTERNATIVE RECOMMENDATION(S) ATTACHMENTS 1. 2025-09-23 Hennepin County Play Area Grant Page 46 of 183 1 RESOLUTION NO. ____ RESOLUTION AUTHORIZING CITY STAFF TO FILE AN APPLICATION AND EXECUTE AGREEMENTS WITH THE HENNEPIN YOUTH ACTIVITIES GRANT PROGRAM TO RECEIVE A HENNEPIN PLAY AREA GRANT FOR THE PURCHASE OF NEW FEATURES AT THE RICHFIELD OUTDOOR POOL. WHEREAS, the Hennepin County Board of Commissioners, via the Hennepin Youth Activities Grant Program, provides for capital funds to assist local government units of Hennepin County for the development of sports or recreational facilities, and; WHEREAS, the City of Richfield (local government unit, hereinafter “LGU”) desires to add features at the Richfield Outdoor Pool (“PROJECT”). NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota, the authorizing entity of the LGU, that: 1.The estimate of the total cost of developing PROJECT shall be $300,000. The LGU is requesting $300,000 from the Hennepin Youth Activities Program. 2.LGU is the owner of the property where the PROJECT is located. The LGU will own the property where PROJECT is located for at least the functional life of the facility, which is estimated to be 20 years. The PROJECT may not be converted to non-public or non-recreational uses within this time period without the approval of Hennepin County. 3.LGU agrees to assume one hundred (100) percent of operational and maintenance costs for PROJECT. LGU will operate PROJECT for its intended purpose as stated in the PROJECT application for the functional life of the facility. 4.LGU agrees to enter into necessary and required agreements with Hennepin County for the specific purpose of developing PROJECT and managing its long-term operation. 5.Karl Huemiller, Recreational Services Director for the LGU, is authorized and directed to execute the application for the Hennepin Youth Activites Program grant. Adopted by the City Council of the City of Richfield, Minnesota this 23rd day of September, 2025. Mary Supple, Mayor ATTEST: Michelle Friedrich, City Clerk Page 47 of 183 City Council Meeting 9/23/2025 Agenda Section: Consent Calendar Agenda Item: 7.f. Report Prepared By: Karl Huemiller, Recreation Director Department Director: Karl Huemiller, Recreation Director Item for Consideration: Consider the approval of prime contract change order #003 for the Wood Lake Nature Center building project in the amount of $662,545.37 to address delays resulting from federal grant compliance and other changes impacting the Guaranteed Maximum Price. EXECUTIVE SUMMARY Consistent with City Council direction, the Capital Improvement Plan, and the City's Comprehensive Plan, staff have been working toward the construction of a new Wood Lake Nature Center Building over the past few years. This includes removal of the current building and the construction of a new building with more programming, community and exhibit space. Mortenson Construction was awarded the contract for Construction Manager at Risk. A Guaranteed Maximum Price (GMP) was set on February 11, 2025. Construction was expected to commence June 6, 2025. Due to delays in the release of Federal grant funding, construction did not commence until September 2, 2025. The delay in construction requires a change order increasing the project cost by $519,635.74 and moving the substantial completion date to October 21, 2026. In preparing for construction and breaking ground, it was identified that certain other changes impacting GMP were necessary. • While finalizing permitting, Mortenson Construction identified an additional Sewer Availability Charge due in the amount of $15,665.14. • Procuring Builders Risk Insurance was identified to be cheaper through Mortenson Construction than on the open market, creating a change of $128,894.29 . • Asbestos was discovered in the piping under the building slab, requiring abatement for an additional cost of $2,516.01. • A reduction in the number of trees being transplanted provided a savings of $4,257.81. In total, change order #3 increase the GMP by $662,454.37 to $22,129,587.57. HISTORICAL CONTEXT Past Change Orders Page 48 of 183 The original GMP was $21,378,965 The Wood Lake Nature center Project has had two previous Change Orders approved. 1. Addition of desired alternates — $75,776 2. Additional waterline replacement to ensure complete replacement of the original waterlines to the street — $12,393 NEPA Delay The Wood Lake Nature Center building project was funded through four main sources, Richfield capital improvement funds, a Local Option Sales Tax, Minnesota legislative appropriations and a Federal Community Project Funding Grant. The Federal grant requires a National Environmental Policy Act (NEPA) review to assess the impact of the project prior to funds being released through the Department of Housing and Urban Development (HUD). A failure to complete the NEPA review prior to the start of construction would mean a forfeiture of the Federal grant funding. It was believed the NEPA review would be completed prior to the expected start date of June 6, 2025. During the NEPA review process, extra steps were triggered related to the architectural significance of the Wood Lake Nature Center. These steps required multiple 30-day waiting periods which delayed the completion of the NEPA review and release of HUD funding until September 2, 2025. The final report determined there would be no adverse environmental impacts from the project. Once the HUD funding release date was identified, Mortenson Construction explored multiple potential paths for construction. The most viable and affordable path identified was to pay overtime costs to finish the groundwork and footings prior to the ground freezing. The costs are broken into three categories: • $127,745.00 to have Mortenson Construction onsite during the delay, • $187,421.00 to shift the project schedule • $147,653. 44 to cover costs associated with a 13.5 month construction schedule. (originally 12.5 months.) Tree Transplanting Originally, 15 trees were identified for transplanting. Once the arborist was on site, they noted concerns about the size of the trees and their ability to survive being transplanted. This was confirmed by a third party arborist. Two trees were identified as having the highest likelihood of survival and were transplanted. The arborist agreed to provide warranted maple trees in the identified planting locations along with a project credit instead of transplanting all 15 trees. RECOMMENDED ACTION BY MOTION: Approve prime contract change order #003 for the Wood Lake Nature Center building project. EQUITABLE OR STRATEGIC CONSIDERATIONS OR IMPACTS Equity: The public engagement process during the design phase of the project has a focus on connecting with disadvantaged communities that are currently underrepresented in the users of Wood Lake Nature Center. Design also includes the Page 49 of 183 goals of including feedback from a variety of community stakeholders, including the disability community, the Latine community, low-income residents, residents who live close to Wood Lake, visitors to Richfield, students who visit, and many more groups. Overall, the new building and exhibits will provide increased accessibility to more groups and current ADA guidelines will be met which currently are not. M. A. Mortenson Company has an internal goal of working with 20% women and minority owned businesses on their projects. On past projects they have a track record of exceeding this goal. Strategic Plan: This project best aligns with the strategic plan priority of Sustainable Infrastructure addressing all sub-initiatives of asset management, comprehensive funding, and sustainability efforts. POLICIES (RESOLUTIONS, ORDINANCES, REGULATIONS, STATUTES, ETC.) CRITICAL TIMING ISSUES A delay in approving the change order would delay the project potentially increasing project costs. FINANCIAL IMPACT The current project budget is $26,425,000 this includes both construction costs and soft costs. This budget is comprised of the $12,000,000 from the state,$3,000,000 from the federal government, $11,000,000 from the sales tax referendum, $200,000 in donations identified for the project, and $225,000 in CIB funds identified for the project. The funding number does not include any rebates we might receive for energy efficiency upgrades. Staff initially budgeted a 4% contingency (based of GMP) for any unexpected site conditions or design changes that may be desired during construction. Taking into account some savings that have been realized, approximately 50% of the owner contingency remains after the costs of the delay. Currently, there is $587,221 in construction contingency, which we expect to be released for use as the building progresses. Staff expect one more round of design changes which will incur expenses. Current Budget $22,129,588 - Updated Building Construction GMP $1,751,756 - Architect & Engineering Fees $18,000 - A&E Reimbursable Expenses $181,500 - Additional Professional Services $380,202 - Non-Construction Costs $600,000 - Furnishings, Fixtures and Equipment $206,853 - Playground $700,000 - Exhibits $482,101 - Owner Contingency $26,450,000 - Total Project Cost LEGAL CONSIDERATIONS ALTERNATIVE RECOMMENDATION(S) ATTACHMENTS 1. WLNC Prime Contract Change Order 3 Page 50 of 183 Page 51 of 183 M A Mortenson Company 700 Meadow Lane North Minneapolis, Minnesota 55422 Project: 24030056 - City of Richfield - Wood Lake Nature Center Building Project 6710 Lake Shore Drive Richfield, Minnesota 55423 Prime Contract Change Order #003: Wood Lake Change Owner Change Order 3 TO:City of Richfield 6700 Portland Ave, Richfield, MN 55423 FROM:M A Mortenson Company 700 Meadow Lane North Minneapolis, Minnesota 55422 DATE CREATED:9/15/2025 CREATED BY:Alex Spangler CONTRACT FOR:24030056:City of Richfield - Wood Lake Nature Center Building Project REVISION: 0 DESCRIPTION: This change order includes approved PCO's 3,5,8, and 9 Also included is PCO 8 for the NEPA Project Review Schedule Delay. ATTACHMENTS: POTENTIAL CHANGE ORDERS IN THIS CHANGE ORDER: PCO #Change Event Title Amount 003 054 WAC and SAC Permit Fee $15,665.14 005 69 Tree Transplant Cost Adjustment ($4,256.81) 006 019, 057, 049, 84 NEPA Project Review Schedule Delay $519,635.74 008 76 9.5.2025 Unforseen Condition Below Slab Tranzite Pipe Demolition Costs $2,516.01 009 005 Builders Risk Insurance Premium $128,894.29 Total: $662,454.37 The original (Contract Sum)$21,378,965.00 Net change by previously authorized Change Orders $88,168.20 The Contract Sum prior to this Change Order was $21,467,133.20 The Contract Sum would be changed by this Change Order in the amount of $662,454.37 The new Contract Sum including this Change Order will be $22,129,587.57 The Contract Time will be increased by 111 days. The new date of Substantial Completion will be 10/21/2026 ACCEPTED: ACCEPTED: ACCEPTED: City of Richfield City of Richfield M A Mortenson Company ProcoreOwnerSignHere ProcoreGeneralContractorSignHere BY (Signature) BY (Signature) BY (Signature) ProcoreOwnerPrintHere ProcoreGeneralContractorPrintHer (Printed Name) (Printed Name) (Printed Name) ProcoreOwnerSignedDate ProcoreGeneralContractorSignedDate Date Date Date M A Mortenson Company Page 1 of 1 Printed On: 9/16/2025 03:20 PM PCCO #003 Page 52 of 183 M A Mortenson Company 700 Meadow Lane North Minneapolis, Minnesota 55422 Project: 24030056 - City of Richfield - Wood Lake Nature Center Building Project 6710 Lake Shore Drive Richfield, Minnesota 55423 Prime Contract Potential Change Order #003: WAC and SAC Permit Fee TO: City of Richfield 6700 Portland Ave, Richfield, MN 55423 FROM: M A Mortenson Company 700 Meadow Lane North Minneapolis, Minnesota 55422 PCO NUMBER/REVISION: 003.0 CONTRACT:24030056 - City of Richfield - Wood Lake Nature Center Building Project REQUEST RECEIVED FROM: CREATED BY: Alex Spangler CREATED DATE: 8/22/2025 TOTAL AMOUNT: $15,665.14 POTENTIAL CHANGE ORDER TITLE: WAC and SAC Permit Fee POTENTIAL CHANGE ORDER DESCRIPTION: (The Contract Is Changed As Follows) Attached you will find the building permit for the Wood Lake Nature Center. Itemized on the permit are the fees included including the WAC and SAC fee. Per the terms of the executed GMP, Exhibit J general requirements, "Sewer Access Charges and Water Access Charges (SAC/WAC) Charges by Owner". This PCO is being submitted to recover the charges not included the the GMP pricing. ATTACHMENTS: Wood Lake Nature Center General Building Permit.pdf CHANGE EVENTS Description Vendor Qty Units Unit Cost Amount Permits and Fees SAC Building Permit Fees 1.0 LS $14,910.00 $14,910.00 Subtotal:$14,910.00 PP Bond - .75% (0.75%):$111.83 SDI - 1.3% (1.30%):$0.00 Gl Insurance - 1% (1.00%):$150.22 Base Fee - 3.25% (3.25%):$493.09 SPW Carpentry - 10% (10.00%):$0.00 Grand Total:$15,665.14 ACCEPTED: ACCEPTED: ACCEPTED: City of Richfield City of Richfield M A Mortenson Company ProcoreOwnerSignHere ProcoreGeneralContractorSignHere BY (Signature) BY (Signature) BY (Signature) ProcoreOwnerPrintHere ProcoreGeneralContractorPrintHer (Printed Name) (Printed Name) (Printed Name) ProcoreOwnerSignedDate ProcoreGeneralContractorSignedDate Date Date Date This change estimate includes items clearly indicated on the referenced documentation only, and as clarified herein. Changes to Contract Documents not specifically identified as revisions are not included in this proposal, unless specifically noted. Mortenson reserves the right to a future contract sum and schedule adjustment should changes be discovered which are not identified as such in the referenced documents and to submit for additional compensation related to the impact of this change on unchanged work or the effect of this change in combination with other changes. M A Mortenson Company Page 1 of 1 Printed On: 8/22/2025 05:25 PM PCO #003 Alex Spangler 8/22/2025 Karl Huemiller 8/27/2025 Page 53 of 183 PERMIT City of Richfield 6700 Portland Avenue South Richfield, MN 55423 612-861-9860 www.richfieldmn.gov Permit Type: Permit Number: Date Issued: Commercial /Multi-Family Building CB25-000046 08/13/2025 Site Address: 6710 LAKE SHORE DR Lot Block:Addition: PID: Use: Description: Sub Type:New Building Construction Type:V-B Work Type:Occupancy:A-2 / A-3 / B / S-1 /S-2 Description: New woodlake nature center building. 17,000 sf building foot print, shallow concrete footings, mass timber structure with epdm and green roof. Census Code: Zoning:R - Low Density Residential Square Feet:17,011 Comments: Fee Summary: Valuation: $19,423,256.00 Description Amount Revenue Code Permit Fee $89,544.65 10505-4152 SAC Fee $14,910.00 52000-4838 State Surcharge Fee $2,221.16 70020-2081 Contractor License Verification Fee $5.00 10505-4406 Plan Review Fee $58,204.02 10505-4402 Total:$164,884.83 Contractor: - Applicant - Mortenson Construction - Matthew Helleen 700 Meadow Lane Minneapolis MN 55422 (612) 251-5833 Owner: CITY OF RICHFIELD COMMUNITY DEV DEPT 6700 PORTLAND AVE RICHFIELD MN 55423 This permit is issued on the express condition that all work shall be done in accordance with ordinances and building codes of the City of Richfield and the State of Minnesota. Page 54 of 183 Applicant/Permitte Signature Issued By Signature Page 55 of 183 City of Richfield 6700 Portland Avenue South Richfield, MN 55423 612-861-9860 www.richfieldmn.gov Permit Type: Permit Number: Date Issued: Commercial /Multi-Family Building CB25-000046 08/13/2025 Site Address: 6710 LAKE SHORE DR Lot Block:Addition: PID: Use: Sub Type:New Building Mortenson Construction - Matthew Helleen 700 Meadow Lane Minneapolis MN 55422 (612) 251-5833 Work Type: Description: New woodlake nature center building. 17,000 sf building foot print, shallow concrete footings, mass timber structure with epdm and green roof. Inspection Type Date Inspector House wrap Sheathing Floor slab/Moisture Barrier Footing Foundation Framing Insulation Final Page 56 of 183 M A Mortenson Company 700 Meadow Lane North Minneapolis, Minnesota 55422 Project: 24030056 - City of Richfield - Wood Lake Nature Center Building Project 6710 Lake Shore Drive Richfield, Minnesota 55423 Prime Contract Potential Change Order #005: Tree Transplant Cost Adjustment TO: City of Richfield 6700 Portland Ave, Richfield, MN 55423 FROM: M A Mortenson Company 700 Meadow Lane North Minneapolis, Minnesota 55422 PCO NUMBER/REVISION: 005.0 CONTRACT:24030056 - City of Richfield - Wood Lake Nature Center Building Project REQUEST RECEIVED FROM: CREATED BY: Alex Spangler CREATED DATE: 9/4/2025 TOTAL AMOUNT: ($4,256.81) POTENTIAL CHANGE ORDER TITLE: Tree Transplant Cost Adjustment POTENTIAL CHANGE ORDER DESCRIPTION: (The Contract Is Changed As Follows) This PCO includes the credit from our landscape trade partner for not transplanting all trees noted to be transplanted on the contract documents. Mortenson and our trade partners will transplant two trees as discussed in our OAC meetings and in previous email correspondence. The remaining trees which are shown as transplants in the final landscape design will be provided from local nursery's and will be of similar caliper and species to those which were tagged to be transplanted. Mortenson and our trade partner will work with HGA to select the trees that will be planted and the selected new trees will come with a warranty. ATTACHMENTS: CHANGE EVENTS Description Vendor Qty Units Unit Cost Amount Subcontracts Tree Transplant Cost Adjustment Gardeneer Inc -1.0 LS $4,000.00 $(4,000.00) Subtotal:$(4,000.00) PP Bond - .75% (0.75%):$(30.00) SDI - 1.3% (1.30%):$(52.00) Gl Insurance - 1% (1.00%):$(40.82) SPW Carpentry - 10% (10.00%):$0.00 Base Fee - 3.25% (3.25%):$(133.99) Grand Total:$(4,256.81) ACCEPTED: ACCEPTED: ACCEPTED: City of Richfield City of Richfield M A Mortenson Company ProcoreOwnerSignHere ProcoreGeneralContractorSignHere BY (Signature) BY (Signature) BY (Signature) ProcoreOwnerPrintHere ProcoreGeneralContractorPrintHer (Printed Name) (Printed Name) (Printed Name) ProcoreOwnerSignedDate ProcoreGeneralContractorSignedDate Date Date Date This change estimate includes items clearly indicated on the referenced documentation only, and as clarified herein. Changes to Contract Documents not specifically identified as revisions are not included in this proposal, unless specifically noted. Mortenson reserves the right to a future contract sum and schedule adjustment should changes be discovered which are not identified as such in the referenced documents and to submit for additional compensation related to the impact of this change on unchanged work or the effect of this change in combination with other changes. M A Mortenson Company Page 1 of 1 Printed On: 9/4/2025 10:40 PM PCO #005 Docusign Envelope ID: D4B1C23A-5553-4E16-A9A6-635333C1C7A5 Alex Spangler 9/4/2025 Karl Huemiller 9/5/2025 Page 57 of 183 Page 58 of 183 0 Date:to COR NO:009 Soil Type: Work Requested By: Reg Hours Reg Rate OT Hours OT Rate Per Diem Rate Per Diem Total Labor Total Units UOM Unit Price 0.0 125.00$ -$ -$ -$ -$ 0.0 EA -$ 2.0 105.00$ 2.0 142.00$ -$ -$ 494.00$ 0.0 EA -$ 3.0 105.00$ -$ -$ -$ 315.00$ 0.0 EA -$ 0.0 105.00$ -$ -$ -$ -$ 0.0 EA -$ -$ -$ -$ -$ -$ 0.0 EA -$ -$ -$ -$ -$ -$ 0.0 EA -$ -$ -$ -$ -$ -$ 0.0 EA -$ -$ -$ -$ -$ -$ 0.0 EA -$ -$ -$ -$ -$ -$ 0.0 EA -$ -$ -$ -$ -$ -$ 0.0 EA -$ -$ -$ -$ -$ -$ 0.0 EA -$ -$ -$ -$ -$ -$ 0.0 EA -$ -$ -$ -$ -$ -$ 0.0 EA -$ -$ -$ -$ -$ -$ 0.0 EA -$ Total -$ 809.00$ 0.0 EA -$ 0.0 EA -$ 0.0 EA -$ 0.0 EA -$ 3.0 105.00$ 0.0 EA -$ 4.0 255.00$ 0.0 EA -$ -$ -$ -$ 0 EA -$ -$ 0 EA -$ -$ 0 EA -$ -$ 0 EA -$ -$ 0 EA -$ -$ 0 EA -$ -$ 0 EA -$ -$ 0 EA -$ -$ 0 EA -$ Units UM Rate 0.0 HR -$ 0.0 HR -$ 0.0 HR -$ 0.0 HR -$ 0.0 HR -$ 0.0 HR -$ 0.0 HR -$ 0.0 HR -$ 0.0 HR -$ Schedule extended days, due to this request. Date: Signature Print Name and Title Total -$ TOTAL AMOUNT DUE 2,394.72$ Authorized Signature: -$ Profit and Overhead - Combined 10.0% 214.40$ -$ *Additional Bond Expense 1.5% 36.32$ -$ Excise Tax 9.025% -$ -$ *Sub/Outside Services Mark-up 0.0% -$ -$ Sub-total Material -$ -$ Sub-total Subs/Outside Services -$ -$ Sub-total Equipment 1,335.00$ -$ Sub-total Other -$ Description Total Sub-total Labor 809.00$ -$ Sub-total Subsistence -$ Total 1,335.00$ Total -$ OTHER SUMMARY -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ SUBCONTRACTOR(S) AND OUTSIDE SERVICES -$ -$ Excavator 1,020.00$ -$ -$ Total -$ Total -$ -$ Skid Steer 315.00$ -$ Equipment Model Reg Hours Reg Rate Stdby Hours Stdby Rate -$ -$ EQUIPMENT -$ -$ -$ -$ -$ -$ -$ -$ -$ Laborer/Operator -$ -$ Laborer/Operator -$ Laborer/Operator -$ LABOR MATERIALS Labor Material (Include Tickets/Invoices)Total Foreman -$ Team Leader: DESCRIPTION OF WORK PERFORMED: Remove unknown asbestos duct piping from under the building slab by certified operator. Operator filled two 40CY dumpsters. Envirobate was on site to handle and dispose of asbestos. 700 Meadow Lane North, Minneapolis, MN 55422 Weather: Field Order No.: Temp: Location/Stationing: Plan Page: Bill To: Mortenson Owner: City of Richfield Present at Site: SUPPLEMENTAL PAYMENT REQUEST Internal Admin. Use Only COR Control # 009 9/11/2025 Job # Project Name:Wood Lake Nature Center Docusign Envelope ID: 08702B14-4B02-4CD0-90DE-E7AEF0BFBBB0 Page 59 of 183 COR# Labor Reg HR OT HR Qty. Units KE #Qty. Units Qty. Units No. of Hours Material (include tickets/invoices) Equipment Reg HR Kevitt Represenative Name & Signature: _________________________________________ Date: __________________ Pumps Vac Truck Traffic Control Trench Box Small Tools Foreman Truck Employee The above conditions and circumstances (hours worked and equipment, material, subs used) are agreed to as they happened in the field. GC Representative Name & Signature: _________________________________________ Date:__________________ Subcontractors & Outside Services Other/Misc Mobilzation Description of Additional Work: 3335 Pennsylvania Ave N Crystal MN 55427 763-545-3557 www.Kevitt.com Extra Work Authorization Project Name:Job No.: Date:Extra Work Requested By: EXTRA WORK AUTHORIZATION Date:__________________ Date:__________________ Mobilization Kevitt Representative Name & Signature: GC Representative: ______________________________ (Printed Name) GC Representative: ______________________________ (Signature) Kevitt Representative: ______________________________ (Printed Name) Kevitt Representative: ______________________________ (Signature) Kevitt Superintendent: ______________________________ (Printed Name) Kevitt Superintendent: ______________________________ (Signature) Date:__________________Date:________________________Date:_________________________ The above conditions and circumstances (labor hours, equipment and hours, materials, and Subcontractors used) are agreed to as they happened in the field 2511 Mortenson—Bob and Alex Remove unknown asbestos duct piping under building slabs. Had an asbestos certified operator on site to excavate and remove piping. Envirobate was onsite to handle asbestos and provide 2-40yd dumpsters and export. Oper Jeremy Dahlheimer 8 2 Fore Monte Megaw 7 360 excavator 10 289 skid steer 7 Wood Lake Nature Center 9-10-25 Bob Wander Kerry Paumen 9-10-25 9-10-25 Docusign Envelope ID: 08702B14-4B02-4CD0-90DE-E7AEF0BFBBB0 Page 60 of 183 M A Mortenson Company 700 Meadow Lane North Minneapolis, Minnesota 55422 Project: 24030056 - City of Richfield - Wood Lake Nature Center Building Project 6710 Lake Shore Drive Richfield, Minnesota 55423 Prime Contract Potential Change Order #009: Builders Risk Insurance Premium TO: City of Richfield 6700 Portland Ave, Richfield, MN 55423 FROM: M A Mortenson Company 700 Meadow Lane North Minneapolis, Minnesota 55422 PCO NUMBER/REVISION: 009.0 CONTRACT:24030056 - City of Richfield - Wood Lake Nature Center Building Project REQUEST RECEIVED FROM: CREATED BY: Alex Spangler CREATED DATE: 9/11/2025 TOTAL AMOUNT: $128,894.29 POTENTIAL CHANGE ORDER TITLE: Builders Risk Insurance Premium POTENTIAL CHANGE ORDER DESCRIPTION: (The Contract Is Changed As Follows) This PCO includes the cost of the Builders Risk insurance premium for the project. Not included are the additional costs for the systems required which are a condition of the `insurance rider. This insurance company has specific requirements for security cameras on site once the project starts to go vertical. Mortenson is evaluating pricing for the supply, install, and monitoring/service plans for these cameras and will submit the cost of these cameras at a later date. ATTACHMENTS: 2025 08 BDRK BIND - Woodlake Nature Center.pdf CHANGE EVENTS Description Vendor Qty Units Unit Cost Amount Insurance Builders Risk Insurance Premium 1.0 LS $126,668.10 $126,668.10 Subtotal:$126,668.10 PP Bond - .75% (0.75%):$950.01 SDI - 1.3% (1.30%):$0.00 Gl Insurance - 1% (1.00%):$1,276.18 SPW Carpentry - 10% (10.00%):$0.00 Base Fee - 3.25% (0.00%):$0.00 Grand Total:$128,894.29 ACCEPTED: ACCEPTED: ACCEPTED: City of Richfield City of Richfield M A Mortenson Company ProcoreOwnerSignHere ProcoreGeneralContractorSignHere BY (Signature) BY (Signature) BY (Signature) ProcoreOwnerPrintHere ProcoreGeneralContractorPrintHer (Printed Name) (Printed Name) (Printed Name) ProcoreOwnerSignedDate ProcoreGeneralContractorSignedDate Date Date Date This change estimate includes items clearly indicated on the referenced documentation only, and as clarified herein. Changes to Contract Documents not specifically identified as revisions are not included in this proposal, unless specifically noted. Mortenson reserves the right to a future contract sum and schedule adjustment should changes be discovered which are not identified as such in the referenced documents and to submit for additional compensation related to the impact of this change on unchanged work or the effect of this change in combination with other changes. M A Mortenson Company Page 1 of 1 Printed On: 9/12/2025 01:39 PM PCO #009 Docusign Envelope ID: 865368EC-7A16-439A-918C-BF8D3551ED39 9/12/2025 Alex SpanglerKarl Huemiller 9/15/2025 Page 61 of 183 540 West Madison St, 9th Floor Chicago, IL 60661 Ph: 312-651-6000 www.rtspecialty.com 25669942 CONFIRMATION OF INSURANCE August 27, 2025 Willis Towers Watson Midwest, Inc Reed Adams JP Morgan Chase - Willis Towers Watson M 93076 Network Place Chicago, IL 60673-1930 FROM: David Reeves for Ryan Scott I am pleased to confirm that your Builder's Risk / Installation insurance has been bound pursuant to your request. The attached Confirmation of Insurance will serve as evidence of coverage until the insurance carrier issues the policy. This insurance document summarizes the policy referenced below and is not intended to reflect all the terms and conditions or exclusions, of the referenced policy. In the event of a claim, coverage will be determined by the referenced policy, subject to all the terms, exclusions, and conditions of the policy. Moreover, the information contained in this document reflects bound coverage as of the effective date of the referenced policy and does not include subsequent changes by the insurer or changes in the applicable rates for taxes or governmental fees. NAMED INSURED: PRIMARY RISK ADDRESS: COVERAGE: INSURER: POLICY NUMBER: POLICY TERM: POLICY PREMIUM: TRIA: M. A. Mortenson Companies, Inc. 700 Meadow Lane North Minneapolis, MN 55422 6710 Lake Shore Drive South Minneapolis, MN 55423 Builder's Risk / Installation Underwriters at Lloyd's of London - Non-Admitted 25-SBR-0158 8/25/2025 - 9/25/2026 $112,887.00 $5,644.00 APPLIES FEES:Brokerage Fee $750.00 Policy Fee - Carrier $750.00 Inspection Fee - Carrier $2,900.00 TOTAL FEES:$4,400.00 SURPLUS LINES TAX: Surplus Lines Tax $3,687.93 Stamping Office Fee $49.17 TOTAL TAXES:$3,737.10 TOTAL:$126,668.10 AGENT COMMISSION:10% THIS INSURANCE IS ISSUED PURSUANT TO THE MINNESOTA SURPLUS LINES INSURANCE ACT. THE INSURER IS AN ELIGIBLE SURPLUS LINES INSURER BUT IS NOT OTHERWISE LICENSED BY THE STATE OF MINNESOTA. IN CASE OF INSOLVENCY, PAYMENT OF CLAIMS IS NOT GUARANTEED Docusign Envelope ID: 865368EC-7A16-439A-918C-BF8D3551ED39 Page 62 of 183 540 West Madison St, 9th Floor Chicago, IL 60661 Ph: 312-651-6000 www.rtspecialty.com 25669942 SPECIAL CONDITIONS / OTHER COVERAGES: NO FLAT CANCELLATIONS ALL FEES ARE FULLY EARNED AT INCEPTION For RT Specialty to file the surplus lines taxes on your behalf, please complete the surplus lines tax document (per the applicable state requirements) and return with your request to bind. Due to state regulations, RT Specialty requires tax documents to be completed within 24 to 48 hours of binding. Please be diligent in returning tax forms. Authorized Representative HOME STATE FOR NON-ADMITTED RISKS Taxes and governmental fees are estimates and subject to change based upon current rates of the Home State and risk information available at the date of binding. The Home State of the Insured for a non-admitted risk shall be determined in accordance with the Nonadmitted and Reinsurance Act of 2010, 15. U.S.C §8201, etc. (“NRRA”). Some states require the producing broker to submit a written verification of the insured's Home State for our records. The applicable law (if any) of the Home State governing cancellation or non-renewal of non-admitted insurance, including whether any such laws apply to non-admitted risks, shall apply to this Policy. Any amendments to coverage must be specifically requested in writing or by submitting a policy change request form and then approved by the Insurer. Coverage cannot be affected, amended, extended, or altered through the issuance of certificates of insurance. Underlying Insurers must be rated A- VII or better by A.M. Best. Docusign Envelope ID: 865368EC-7A16-439A-918C-BF8D3551ED39 Page 63 of 183 540 West Madison St, 9th Floor Chicago, IL 60661 Ph: 312-651-6000 www.rtspecialty.com 25669942 PREMIUM FINANCE (If not included in the quote document) If the insured and the insurer agree to bind coverage and the premium will be financed, upon binding, please instruct the premium finance company to send documents to our attention. Premium Finance funds should always be paid to RT Specialty. PRODUCER COMPENSATION: RT Specialty is typically compensated through commission from the insurer for the placement of policies in most transactions. The amount of the commission varies by insurance line and by carrier. RT Specialty might also receive additional compensation. In order to place the insurance requested we may charge a reasonable fee for additional services such as performing a risk analysis, comparing policies, processing submissions, communication expenses, inspections, working with underwriters on the coverage proposal, issuing policies, or servicing the policy after issuance. Any fees charged are fully earned at inception of the policy. Third-party inspection or other fees may be separately itemized upon request. Our fees are applied to new policies, renewal policies, and endorsements. Fees applicable to each renewal and endorsement will be set forth in the quotes. It is the insurance carrier's decision whether to offer the insurance quoted, and your client's decision whether to accept the quote. Our fee is not imposed by state law or the Insurer. Depending upon the Insurer involved with your placement, we might also have an agreement with the Insurer that we are proposing for this placement that might pay us future additional compensation This compensation could be based on formulas that consider the volume of business placed with the Insurer, the profitability of that business, how much of the business is retained for the Insurer's account each year, and potentially other factors. The agreements frequently consider total eligible premium from all clients placed during a calendar year and any incentive or contingent compensation is often received at a future date. Because of variables in these agreements, we often do not have an accurate means at the time of placement to determine the amount of any additional compensation that might be attributable to any single placement. You, as the retail broker with the direct relationship with the Insured, must comply with all applicable laws and regulations related to disclosure of and consent and agreement to, compensation, and informing the Insured that it may request more information about producer or broker compensation that might be paid in connection with the Insured's placement. If we request a copy of any legally required insured consent or agreement, you will provide us with a copy. If you need additional information about the compensation arrangements for services provided by RT Specialty affiliates, please contact your RT Specialty representative. RT Specialty is a division of RSG Specialty, LLC. RSG Specialty, LLC is a Delaware limited liability company and a subsidiary of Ryan Specialty, LLC. In California: RSG Specialty Insurance Services, LLC (License # 0G97516). Docusign Envelope ID: 865368EC-7A16-439A-918C-BF8D3551ED39 Page 64 of 183 540 West Madison St, 9th Floor Chicago, IL 60661 Ph: 312-651-6000 www.rtspecialty.com 25669942 NOTICE Occurrence Limit of Liability (OLLE) Scheduled Limits ____________________________________________________________________________________ Blanket coverage for first-party property insurance risks has become increasingly difficult to secure and often is not available regardless of price. Please note that your binder may not provide coverage on a blanket basis and, based on current market conditions, a blanket coverage option might not be available. Any reference(s) to an Occurrence Limit of Liability Endorsement (OLLE), margin clause, maximum amount payable, and/or scheduled limits indicate that blanket coverage is not provided. Instead, the amount of recovery afforded by the policy is limited in some respect to the amount(s) set forth on the Statement of Values (SOV) provided to the insurer. This potentially can materially reduce the insured’s recovery in the event of a loss as compared to blanket coverage. Additionally, the policy language for these clauses may vary by insurer and some insurers limit the amount recoverable for extensions of coverage, additional coverages, and additional covered property to the values as shown on the SOV. Please review this binder very carefully to determine if coverage is being offered or provided on a blanket, or some other more limited, basis. As such, we strongly recommend that you confirm that the insured is in agreement that they have provided full and accurate amounts for the values set forth on the SOV. RT Specialty expressly disclaims any responsibility for the accuracy or adequacy of the values provided on an SOV. We also note that all decisions concerning coverage and the application of the terms, provisions, conditions, limitations or exclusions of the policy to any claim are made exclusively by the insurers. Docusign Envelope ID: 865368EC-7A16-439A-918C-BF8D3551ED39 Page 65 of 183 540 West Madison St, 9th Floor Chicago, IL 60661 Ph: 312-651-6000 www.rtspecialty.com 25669942 Docusign Envelope ID: 865368EC-7A16-439A-918C-BF8D3551ED39 Page 66 of 183 Notice Regarding Changes to the Diligent Effort Requirments for Minnesota 1.1.With the passage of Senate Bill SF 4097, effective October 1, 2024, allows a retail agent to go directly to their wholesale broker partners without conducting a diligent search as long as they are placing ht ebusiness with an unaffiliate surplus lines broker. 2.2.For policies effective September 30, 2024 and prior the Diligent Effort form is still required, utilizing the RSG Generic Diligent Effort Form. 3.3.For Questions, please reach out to SLTAX@ryansg.com Docusign Envelope ID: 865368EC-7A16-439A-918C-BF8D3551ED39 Page 67 of 183 540 West Madison St, 9th Floor Chicago, IL 60661 Ph: 312-651-6000 www.rtspecialty.com SURPLUS LINES FILING DECLINATIONS DETAIL NAME OF INDIVIDUAL LICENSEE THAT MADE DILIGENT EFFORT TO PLACE WITH ADMITTED CARRIER: PHYSICAL ADDRESS OF RISK: INDIVIDUAL LICENSE NUMBER: NAME OF INSURED: M. A. Mortenson Companies, Inc. POLICY NUMBER: 25-SBR-0158 Document the efforts made to place coverage with an admitted carrier by identifying three admitted carriers marketing the class of business that declined the risk. Please complete this section in its entirety. FULL NAME AND ADDRESS OF ADMITTED CARRIER CARRIER NAIC CODE NAME OF REPRESENTATIVE PHONE NUMBER REASON FOR DECLINATION ☐I have made a diligent effort to place this insurance with the above admitted carriers which are authorized to transact the kind and class of insurance involved and which are writing insurance on risks of the same kind and class.. OR ☐This coverage has been verified to be on the applicable state export list. Signature of Producer Date Print Name RT Specialty is a division of RSG Specialty, LLC. RSG Specialty, LLC is a Delaware limited liability company and a subsidiary of Ryan Specialty, LLC. In California: RSG Specialty Insurance Services, LLC (License # 0G97516). Docusign Envelope ID: 865368EC-7A16-439A-918C-BF8D3551ED39 Page 68 of 183 risksmith Insurance Services,LLC CA License #:0L97035 This indication/quote/binder is based on the information submitted to us,but may not be responsive to requests for coverage in any application or bid specification prepared by the applicant or its agent.This indication/quotation/binder is intended to provide a basic summary in general terms and will not change or replace the policy wording,terms or conditions of the insurer(s)quoted,unless noted. Page 1 BUILDERS RISK BINDER SECTION 1 -PROGRAM DETAILS BROKER INFORMATION INSURED INFORMATION M.A.Mortenson Companies,Inc. 700 Meadow Lane N Minneapolis,MN 55422 R-T Specialty of Chicago (ProExec) 540 W. Madison Street 9th Floor Chicago, IL 60661 PROGRAM PARAMETERS Policy Period 08/25/2025 to 09/25/2026 (Both dates at 12:01 AM Local Standard Time at location of the Insured) Policy Number 25-SBR-0158 Perils All Risk of direct Physical Loss or Damage for Perils not otherwise excluded in the policy Coverage Builder's Risk Coverage for Property in the Course of Construction Policy Form rsBRCF 4003 risksmith Builders Risk Coverage Form Project Location 6710 Lake Shore Dr S,Richfield,MN 55432 Project Description The Wood Lake Nature Center project will replace the current aging building with a fully-accessible,ADA-compliant, multi-purpose building.The project consists of approximately 4,000 square feet of building removal and the constructionof a 17,000square-foot space.Thenew building will includeclassroom and event space,museum exhibits,public lobby and lounge, rentals,staff and building supportspaces,and covered outdoor spaces.It will connect toproposed and existing outdoor program areas and trails. Valuation Replacement Cost Total Insured Value $24,829,760 Coinsurance Waived Occupancy Granted LIMITS OF LIABILITY Policy Limit of Liability $24,829,760 Exposed Limits Hard Costs (New and Existing):$21,464,760 per Occurrence Soft Costs $3,165,000 per Occurrence Business Income $200,000 per Occurrence Rental Income Not Covered per Occurrence Flood $10,000,000 per Occurrence and in the Annual Aggregate Water Damage $24,829,760 Docusign Envelope ID: 865368EC-7A16-439A-918C-BF8D3551ED39 Page 69 of 183 risksmith Insurance Services,LLC CA License #:0L97035 This indication/quote/binder is based on the information submitted to us,but may not be responsive to requests for coverage in any application or bid specification prepared by the applicant or its agent.This indication/quotation/binder is intended to provide a basic summary in general terms and will not change or replace the policy wording,terms or conditions of the insurer(s)quoted,unless noted. Page 2 Earth Movement $10,000,000 per Occurrence and in the Annual Aggregate Named Windstorm $24,829,760 per Occurrence and in the Annual Aggregate Wind/Hail $24,829,760 SECTION 2 -SUPPLEMENTAL COVERAGE COVERAGE EXTENSIONS The Company will not be liable for more than the above Policy Limit of Liability.In addition,the Company will not pay for more than its proportionate share of the following sub-limits of Insurance and Annual Aggregate sub-limit of Insurance,which are part of,and not in addition to,the Policy Limit of Liability above.For any items showing “Not Covered”no coverage is provided within this policy for that specific exposure. SUPPLEMENTAL COVERAGE Existing Property Not Covered Damage to the Owners'Existing Property Not Covered Property in Transit $1,000,000 Temporary Offsite Storage and Staging Areas $1,000,000 Expediting Expenses and Extra Expenses Lesser of 25%the Loss or $1,000,000 Debris Removal Lesser of 25%the Loss or $1,000,000 Trees,Shrubs,Plants,and Lawns (Per Occurrence)$100,000 Trees,Shrubs,Plants,and Lawns (Per Item including landscape)$100,000 Protection Service Charges $250,000 Fire Protective Equipment Recharge $100,000 Valuable Papers and Records Including but not limited to Plans,Blueprints,and Other Contract Documents $100,000 Claim Preparation Expense $100,000 Protection of Insured Property –Pre-Loss $100,000 Architects and Engineers Fees $250,000 Office and Construction Trailers and their Contents $100,000 Ordinance or Law Part A Included Ordinance or Law Part B &C -Combined $2,500,000 Testing Exclude Hot /Include Cold Business Personal Property $50,000 Contract Penalty $100,000 Reward (Maximum per Occurrence $15,000)$15,000 Tower Crane Re-Erection Expense Not Covered Prevention of Access (Ingress/Egress)$100,000 Pollution or Contamination Clean Up $50,000 Mold Remediation (Fungus)$50,000 Docusign Envelope ID: 865368EC-7A16-439A-918C-BF8D3551ED39 Page 70 of 183 risksmith Insurance Services,LLC CA License #:0L97035 This indication/quote/binder is based on the information submitted to us,but may not be responsive to requests for coverage in any application or bid specification prepared by the applicant or its agent.This indication/quotation/binder is intended to provide a basic summary in general terms and will not change or replace the policy wording,terms or conditions of the insurer(s)quoted,unless noted. Page 3 SECTION 3 -DEDUCTIBLES PROGRAM DEDUCTIBLES The applicable amount shown below shall be deducted for each claim arising from insured loss or damage in any one Occurrence. The Company shall be liable only for its proportion of the amount of insured loss or damage in excess thereof,subject to all terms and conditions of the policy.PLEASE REVIEW CAREFULLY. Deductibles listed are most common,"OTHER"Deductibles may apply. DEDUCTIBLE TYPE:Dollar Amount (if applicable) Percentage (If applicable) Direct Physical Loss in any one Occurrence except:$50,000 N/A Loss caused by or resulting from WATER DAMAGE in any one OCCURRENCE $150,000 N/A Loss caused by or resulting from HOT TESTING in any one OCCURRENCE Not Covered Loss caused by or resulting from WIND OR HAIL in any one OCCURENCE $50,000 1% Loss caused by FLOOD in any one OCCURRENCE $150,000 N/A Loss caused by NAMED WINDSTORM in any one OCCURENCE $50,000 N/A Loss caused by EARTH MOVEMENT in any one OCCURRENCE $50,000 N/A Delay in Completion Waiting Period (Days):30 Where a percentage deductible is shown,above,the deductible shall be greater of the greater of the dollar amount shown,or the stated percentage of the total insured values at the INSURED PROJECT site(s)at the time and date of loss,unless a maximum deductible is stated. In the event more than one deductible shown on the Declarations or provided in any endorsement or coverage extension(s),applies to a covered direct physical loss in any one OCCURRENCE,only the largest deductible will apply. If this policy provides coverage for Delay in Completion,the deductible stated on the applicable endorsement will be applied separately and in addition to the deductible(s)for other coverages provided in this policy. PREMIUM TOTAL PREMIUM $112,887.00 FEES $2,900.00 Inspection fees $750.00 Policy fee MINIMUM EARNED PREMIUM 25 % TRIA $5,644.00 TOTAL DUE $122,181.00 *Premium is due 30 days from the effective date of the policy* Docusign Envelope ID: 865368EC-7A16-439A-918C-BF8D3551ED39 Page 71 of 183 risksmith Insurance Services,LLC CA License #:0L97035 This indication/quote/binder is based on the information submitted to us,but may not be responsive to requests for coverage in any application or bid specification prepared by the applicant or its agent.This indication/quotation/binder is intended to provide a basic summary in general terms and will not change or replace the policy wording,terms or conditions of the insurer(s)quoted,unless noted. Page 4 TAXES /FEES APPLICABLE Broker is responsible for calculating,billing,collecting,and remitting all Surplus Lines taxes and fees to appropriate State Authority. SUBJECT TO MANDATORY FORMS AND ENDORSEMENTS AS LISTED IN FORMS APPENDIX.STATE MANDATED FORMS WILL BE ATTACHED AT POLICY ISSUANCE. POLICY CONDITIONS In no event will the Company's responsibility exceed the %of loss set in the Limit of Liability,including all sub-limits and coverages applicable. SUBJECTIVITES /WARRANTS Deviation from the terms can result in a significant risk increase,impacting insurability and quoted premium.The insured must notify the Company of any deviations and pay the additional premium upon request.Failure to comply will void this policy. Any scale down in capacity or net down of commission shown in this proposal must be prior approved by Underwriter. Electronic Security/Digital Surveillance (Motion &Entry)Cameras means a contracted service from a surveillance company that owns and operates a UL-Certified,North American based monitoring center.The surveillance system must cover 100%of the INSURED PROJECT site utilizing infrared illumination or thermal imaging cameras.The electronic security system must have the following capabilities:(1)live audible voice-over functionality;(2)lighting or visual indication features;and (3)a minimum of four hours back up battery life in the event power is lost. Disclosure of any claims or occurrences which the applicant shall become aware of subsequent to the application date and prior to the inception date of cover for the quote. Mid-term change requests must be confirmed and agreed by the underwriter.Any agreed changes are underwritten individually and are not necessarily bound by an “account rate.” If more than one sub-limit is involved in an “occurrence,”the specified sub-limit for the peril involved is the maximum. BINDING REQUIREMENTS Executed Rejection/Acceptance TRIA Form Executed SL Affidavit Full Name and Telephone No.for Inspection Contact No Known Loss Letter Additional Binding Requirements: This Binder is valid for 30 days after issuance or until the Policy has been issued,whichever occurs first. ADDITIONAL CONDITIONS (if applicable) NO RETURN PREMIUM FOR EARLY COMPLETION OF PROJECTS. Construction in accordance with recommendation outlined in geotechnical report. Docusign Envelope ID: 865368EC-7A16-439A-918C-BF8D3551ED39 Page 72 of 183 risksmith Insurance Services,LLC CA License #:0L97035 This indication/quote/binder is based on the information submitted to us,but may not be responsive to requests for coverage in any application or bid specification prepared by the applicant or its agent.This indication/quotation/binder is intended to provide a basic summary in general terms and will not change or replace the policy wording,terms or conditions of the insurer(s)quoted,unless noted. Page 5 FORMS AND ENDORSEMENTS LMA 9056 (01/13)Minnesota Surplus Lines Notice NMA 2868 (05/24)SLC-3 Certificate rsDec (01/2019)Risksmith Insurance Services Declarations Page rsBR100 SCH (02/2025)Builders Risk Schedule of Coverages rsBRDE 4004 (04/2024)Delay In Completion Endorsement rsCS (09/2023)Carrier Support Page rsCIA 0003 (08/2024)Carrier Information Appendix rsBRCF 4003 (04/2024)risksmith Builders Risk Coverage Form rsIMSOS 0004 (03/2025)risksmith Inland Marine Service of Suit(s) IL P 001 (01/04)U.S.Treasury Departments Office of Foreign Assets Control ("OFAC") LMA 3100A (10/23)Sanctions Limitation Clause LMA 5021 (09/05)Applicable Law (U.S.A.) LMA 5062 (09/06)Fraudulent Claim Clause LMA 5130 (05/09)Application of Sublimits Endorsement LMA 5393 (03/20)Communicable Disease Endorsement LMA 5393 AXA (06/23)Communicable Disease Exclusion LMA 5401 (11/19)Property Cyber and Data Exclusion LSW 699 (02/98)MEP Endorsement LSW 1135B (06/03)Lloyd’s Privacy Policy Statement NMA 1119 (12/57)Nuclear Incident Exclusion Clause-Physical Damage-Reinsurance NMA 1191 (01/00)Radioactive Contamination Exclusion Clause –Physical Damage Direct NMA 2341 (11/88)USA Land,Water and Air Exclusion Endorsement NMA 2802 (12/97)Electronic Date Recognition Exclusion (EDRE) NMA 2920 (10/01)Terrorism Exclusion Endorsement NMA 2962 (02/03)Biological or Chemical Materials Exclusion LMA 5096 (03/08)Several Liability Clause (Combined Certificates) LMA 5389 (01/20)US Terrorism Risk Insurance Act PURCHASED rsBRCC 4005 (05/2024)Conformity Clause rsBRCL 4002 (10/2023)Claims Notification Complaints Notice (08/2025)Complaint Notification rsOCS 4006 (05/2024)Occupancy or Commercial Service rsASN 0001 (04/2024)Assignment Form PN CW 02 0119 (01/19)AXA XL Insurance Group Privacy Policy PN CW 01 0123 (01/23)Fraud Warning Notice SS Privacy (06/24)Sutton Specialty Privacy Notice Docusign Envelope ID: 865368EC-7A16-439A-918C-BF8D3551ED39 Page 73 of 183 risksmith Insurance Services,LLC CA License #:0L97035 This indication/quote/binder is based on the information submitted to us,but may not be responsive to requests for coverage in any application or bid specification prepared by the applicant or its agent.This indication/quotation/binder is intended to provide a basic summary in general terms and will not change or replace the policy wording,terms or conditions of the insurer(s)quoted,unless noted. Page 6 NAMED INSURED M.A.Mortenson Companies,Inc. RISKSMITH POLICY #25-SBR-0158 POLICY EFFECTIVE DATES 08/25/2025 to 09/25/2026 The coverage described in this policy is provided by the insurance carriers listed below;each for their share on a several and not joint basis. LIMITS OF LIABILITY: Carrier Designation A B C D E F AOP Attachment Point $0 $0 $0 $0 $0 $0 Detachment Point $24,829,760 $24,829,760 $24,829,760 $24,829,760 $24,829,760 $24,829,760 %Share of Risk 15.000%8.000%8.000%10.000%10.000%13.333% Windstorm Attachment Point $0 $0 $0 $0 $0 $0 Detachment Point $24,829,760 $24,829,760 $24,829,760 $24,829,760 $24,829,760 $24,829,760 %Share of Risk 15.000%8.000%8.000%10.000%10.000%13.333% Earthquake Attachment Point $0 $0 $0 $0 $0 $0 Detachment Point $10,000,000 $10,000,000 $10,000,000 $10,000,000 $10,000,000 $10,000,000 %Share of Risk 15.000%8.000%8.000%10.000%10.000%13.333% Flood Attachment Point $0 $0 $0 $0 $0 $0 Detachment Point $10,000,000 $10,000,000 $10,000,000 $10,000,000 $10,000,000 $10,000,000 %Share of Risk 15.000%8.000%8.000%10.000%10.000%13.333% LIMITS OF LIABILITY (Continued): Carrier Designation G H I J K L AOP Attachment Point $0 $0 $0 $0 $0 n/a Detachment Point $24,829,760 $24,829,760 $24,829,760 $24,829,760 $24,829,760 n/a %Share of Risk 6.667%10.000%2.000%7.000%10.000%n/a Windstorm Attachment Point $0 $0 $0 $0 $0 n/a Detachment Point $24,829,760 $24,829,760 $24,829,760 $24,829,760 $24,829,760 n/a %Share of Risk 6.667%10.000%2.000%7.000%10.000%n/a Earthquake Attachment Point $0 $0 $0 $0 $0 n/a Detachment Point $10,000,000 $10,000,000 $10,000,000 $10,000,000 $10,000,000 n/a %Share of Risk 6.666%10.000%2.000%7.000%10.000%n/a Flood Attachment Point $0 $0 $0 $0 $0 n/a Detachment Point $10,000,000 $10,000,000 $10,000,000 $10,000,000 $10,000,000 n/a %Share of Risk 6.667%10.000%2.000%7.000%10.000%n/a Docusign Envelope ID: 865368EC-7A16-439A-918C-BF8D3551ED39 Page 74 of 183 risksmith Insurance Services,LLC CA License #:0L97035 This indication/quote/binder is based on the information submitted to us,but may not be responsive to requests for coverage in any application or bid specification prepared by the applicant or its agent.This indication/quotation/binder is intended to provide a basic summary in general terms and will not change or replace the policy wording,terms or conditions of the insurer(s)quoted,unless noted. Page 7 LIMITS OF LIABILITY (Continued): Carrier Designation M N O P Q R AOP Attachment Point n/a n/a n/a n/a n/a n/a Detachment Point n/a n/a n/a n/a n/a n/a %Share of Risk n/a n/a n/a n/a n/a n/a Windstorm Attachment Point n/a n/a n/a n/a n/a n/a Detachment Point n/a n/a n/a n/a n/a n/a %Share of Risk n/a n/a n/a n/a n/a n/a Earthquake Attachment Point n/a n/a n/a n/a n/a n/a Detachment Point n/a n/a n/a n/a n/a n/a %Share of Risk n/a n/a n/a n/a n/a n/a Flood Attachment Point n/a n/a n/a n/a n/a n/a Detachment Point n/a n/a n/a n/a n/a n/a %Share of Risk n/a n/a n/a n/a n/a n/a CARRIER DESIGNATION AND PREMIUM ALLOCATION: Carrier Designatio n Writing Company Syndicate UMR Premium Attributable A Certain Underwriters at Lloyds AXIS (AXIS 1686)-Sec 2 B1306C501882500 15.00%$16,933 B Hadron Specialty Insurance Company N/A n/a 8.00%$9,031 C Certain Underwriters at Lloyds AML2001 -COC B1306C503112500 8.00%$9,031 D Certain Underwriters at Lloyds FARADAY (FDY 435)B1306C501762400 10.00%$11,289 E Palms Specialty Insurance Company, Inc N/A -SCH A n/a 10.00%$11,289 F Certain Underwriters at Lloyds Lancashire (3010)Sec 2 B1306C502472500 13.33%$15,052 G Certain Underwriters at Lloyds Lancashire (2010)Sec 2 B1306C502472500 6.67%$7,525 H Indian Harbor Insurance Company Indian Harbor-BR n/a 10.00%$11,289 I Certain Underwriters at Lloyds Argenta Syndicate 2121 B1306C503402500 2.00%$2,258 J Colony Insurance Company N/A n/a 7.00%$7,902 K Sutton Specialty Insurance Company N/A -Section 3 n/a 10.00%$11,288 L n/a n/a n/a n/a n/a M n/a n/a n/a n/a n/a N n/a n/a n/a n/a n/a O n/a n/a n/a n/a n/a P n/a n/a n/a n/a n/a Q n/a n/a n/a n/a n/a R n/a n/a n/a n/a n/a Carrier Policy Numbers if different than the Policy Number as displayed on the declarations page. Munich REinsurance (Certain Underwriters at Lloyds)n/a Mt.Hawley Insurance Company n/a Accelerant/Hadron Specialty Insurance Company H0028BR000180-00 Indian Harbor Insurance Company RBR1000674-00 Docusign Envelope ID: 865368EC-7A16-439A-918C-BF8D3551ED39 Page 75 of 183 rsBRDE 4004 04 2024 DELAY IN COMPLETION ENDORSEMENT THIS ENDORSEMENT CHANGES THE POLICY.PLEASE READ IT CAREFULLY. THIS ENDORSEMENT MODIFIES INSURANCE PROVIDED UNDER THE BUILDERS RISK COVERAGE FORM For the purpose of this endorsement only,the NAMED INSURED if different from that stated on the Policy Declarations,shall be as shown below.There shall be no Additional Insureds hereunder,unless specifically endorsed below. Whenever “Not Covered”is shown below it denotes no coverage has been purchased and no coverage is provided.Whenever “NA” is shown below it denotes “Not Applicable”to that coverage,deductible,Sub-limit of Insurance,or other policy provision. NAMED INSURED:M.A.Mortenson Companies,Inc. In return for the payment of premium and subject to all the terms and conditions of this Policy and individual Sub-limits of Insurance shown below,the total Sub-limit of Insurance for which the Company shall be liable under this endorsement per OCCURRENCE but in the Aggregate shall not exceed $3,365,000 These Sub-limits of Insurance are part of and not in addition to the Occurrence and Aggregate Limit(s)of Liability stated on the Policy Declarations. DELAY IN COMPLETION SCHEDULE Loss of Rental Income Not Covered 30 Day Limit Not Covered Occurrence Limit Not Covered Loss of Business Income $200,000 30 Day Limit $200,000 Occurrence Limit $200,000 Soft Costs/Additional Expenses $3,165,000 30 Day Limit $3,165,000 Occurrence Limit $3,165,000 SOFT COST COVERAGE SUB-LIMITS The Limits shown below are part of,and not in addition to,the above Limit(s).The Company will never be responsible for payment in excess of the above limit shown. Interest Expense on Construction Loans $675,000 Advertising and Promotional Expense Not Covered Legal and Accounting Fees $40,000 Commissions Incurred Upon Renegotiation of Leases Not Covered Fees for Licenses and Permits,Insurance Premiums $2,050,000 Real Estate Taxes and Assessments Not Covered Project Administration Expense,Excluding Developer Fees and Project Resequencing Costs $300,000 Testing and Quality Control Cost $100,000 Other -#2 Description Not Covered Other -#3 Description Not Covered Docusign Envelope ID: 865368EC-7A16-439A-918C-BF8D3551ED39 Page 76 of 183 rsBRDE 4004 04 2024 MAXIMUM PERIOD OF INDEMNITY Loss of Rental Income 0 Calendar Days Loss of Business Income 396 Calendar Days Soft Costs/Additional Expenses 396 Calendar Days Scheduled Date of Completion 09/25/2026 WAITING PERIOD 30 Calendar Days INSURING AGREEMENT Subject to all terms,conditions,limitations and exclusions of this Endorsement,and of the Policy to which it is attached,the Company will pay the actual Loss of RENTAL INCOME,Loss of BUSINESS INCOME and/or SOFT COSTS/ADDITIONAL EXPENSES sustained during the PERIOD OF INDEMNITY as a result of a DELAY in completion of the INSURED PROJECT described on the Policy Declarations,or as amended by Endorsement,when such DELAY is caused by an OCCURRENCE or series of OCCURRENCE(S),resulting in physical LOSS to insured property by an insured peril. The Company shall also indemnify the NAMED INSURED for extra expenses during the PERIOD OF INDEMNITY that are necessarily incurred for the purpose of reducing any loss amount under this endorsement,but only to the extent that such loss amount otherwise payable under this endorsement is thereby reduced. CIVIL AUTHORITY The Company will pay the actual Loss of RENTAL INCOME,Loss of BUSINESS INCOME and/or SOFT COSTS/ADDITIONAL EXPENSES sustained as a result of a DELAY in completion of the INSURED PROJECT,caused by action of civil authority that prohibits access to the INSURED PROJECT site stated on the Policy Declarations due to direct physical LOSS to property,other than at the INSURED PROJECT site stated on the Policy Declarations,caused by or resulting from an insured peril.This coverage will apply for a period of up to thirty (30)consecutive days after the application of the WAITING PERIOD. INGRESS /EGRESS The Company will pay the actual Loss of RENTAL INCOME,Loss of BUSINESS INCOME and/or SOFT COSTS/ADDITIONAL EXPENSES sustained as a result of a DELAY in completion of the INSURED PROJECT,caused by an insured peril that prohibits access to the INSURED PROJECT site stated on the Policy Declarations due to direct physical LOSS to property,other than at the INSURED PROJECT site stated on the Policy Declarations.This coverage will apply for a period of up to thirty (30)consecutive days after the application of the WAITING PERIOD. UTILITY INTERRUPTION The Company will pay for the actual Loss of RENTAL INCOME,Loss of BUSINESS INCOME and/or SOFT COSTS/ADDITIONAL EXPENSES sustained as a result of a DELAY in completion of the INSURED PROJECT caused by loss of electrical,steam,gas,water, sewer,telephone,or any other utility or service,situated on or within two (2)statute miles to the INSURED PROJECT site due to direct physical LOSS caused by an insured peril.This coverage will apply for a period of up to thirty (30)consecutive days after the application of the WAITING PERIOD. ORDINANCE OR LAW The Company will pay for the actual Loss of RENTAL INCOME,Loss of BUSINESS INCOME and/or SOFT COSTS/ADDITIONAL EXPENSES sustained as a result of a DELAY in completion of the INSURED PROJECT caused by the enforcement of any ordinance or law regulating construction,rebuilding,repair,removal or reconstruction of the work at the INSURED PROJECT site due direct physical LOSS to insured property caused by or resulting from an insured peril.This coverage will apply for a period of up to thirty (30)consecutive days after the application of the WAITING PERIOD. This coverage only applies as respects Ordinance or Law in effect at the time of direct physical LOSS and if the Ordinance or Law extension of coverage is purchased and a Sub-limit of Insurance is stated on the Declarations. WAITING PERIOD The coverage provided by this endorsement applies to each DELAY that exceeds the WAITING PERIOD,and only for such part of that DELAY that is in excess of this period. Docusign Envelope ID: 865368EC-7A16-439A-918C-BF8D3551ED39 Page 77 of 183 rsBRDE 4004 04 2024 In the event that more than one WAITING PERIOD shall apply to the coverage provided by this endorsement,only the longest WAITING PERIOD shall be applied. The WAITING PERIOD of this endorsement applies independently and shall not be combined with any deductible that applies to physical LOSS covered by this Policy. ADDITIONAL EXCLUSIONS The Company shall not be liable for any increase in DELAY caused by or resulting from: 1.LOSS to property not insured by this policy. 2.Alterations,additions,improvements or other changes made in the design,plans,specifications or other contract documents for the INSURED PROJECT which are required to affect the repair or replacement of the damaged property. 3.The unavailability of funds for the repair or replacement of lost or damaged property. 4.Import,export or customs restrictions and/or regulations. 5.Breach of contract,late or non-completion of orders and/or suspension,lapse or cancellation of any lease or purchase order. 6.Failure of the NAMED INSURED or any Additional Insureds to obtain,maintain or extend any permit,lease,license or purchase order commitments. 7.Failure of the NAMED INSURED or any Additional Insureds to use due diligence and dispatch in restoring the damaged property to the condition existing prior to the LOSS. 8.Interference with the INSURED PROJECT by strikers or other persons with the transportation of property,the construction, rebuilding,repairing or replacing of insured property hereunder or the occupancy and use of the premises. 9.Consequential damages including liquidated damages,performance or non-performance penalties,penalties for non-completion or non-compliance with contract conditions. 10.Any deviation from the original SCHEDULED DATE OF COMPLETION or revisions thereto,and which is independent of an insured LOSS which gives rise to a DELAY,whether occurring prior to or after an OCCURRENCE. GENERAL CONDITIONS 1.The NAMED INSURED shall furnish in writing,as often as required by the Company,progress reports on the INSURED PROJECT,except the NAMED INSURED shall immediately advise the Company in writing of any change which is likely to affect the SCHEDULED DATE OF COMPLETION.In the event a difference between the anticipated and actual progress of the work necessitates revision of the SCHEDULED DATE OF COMPLETION,the Company and the NAMED INSURED shall agree to a revised SCHEDULED DATE OF COMPLETION which will be endorsed to this Policy.The NAMED INSURED shall then establish a revised progress schedule for the work which will be the basis of comparison with future progress reports.In the event of any further differences between the revised progress schedule and progress reports,similar revision(s)in the progress schedule will be made and a revised SCHEDULED DATE OF COMPLETION will be endorsed to this Policy. Revisions to the SCHEDULED DATE OF COMPLETION will not be made as a result of insured LOSS(es). In no case will the revised SCHEDULED DATE OF COMPLETION be earlier than the original SCHEDULED DATE OF COMPLETION shown hereon. 2.It is a condition precedent to coverage under this endorsement that the NAMED INSURED shall make every reasonable attempt to minimize the amount of any LOSS by: A.Making complete or partial use of covered or other property at the location of the INSURED PROJECT or other location; and/or B.Make use of other machinery,equipment or supplies;and/or C.Minimize the extent of any interference with the construction schedule so as to avoid or diminish any DELAY. 3.The Company shall not be liable during the PERIOD OF INDEMNITY for more than the amount stated on Page 2 of this Endorsement. 4.At the end of the first month of the PERIOD OF INDEMNITY and monthly thereafter,if it is possible for the Company to determine the minimum amount of loss payable under this endorsement for the elapsed period,the Company shall pay such amount(s)to the NAMED INSURED as an installment of the total loss. Docusign Envelope ID: 865368EC-7A16-439A-918C-BF8D3551ED39 Page 78 of 183 rsBRDE 4004 04 2024 5.The Company shall have the right,but not the duty to conduct an audit of the NAMED INSURED's records twelve months after actual commencement of operations to determine the loss as defined by this Endorsement,as well as any expenses related to reducing loss incurred by the NAMED INSURED.Due consideration shall be given to seasonal patterns,trends, variations or special circumstances which would have affected the business had the DELAY not occurred,so that the amount thus adjusted shall represent as nearly as may be reasonably practicable the amount which,in the absence of the DELAY, would have been realized.Any amount saved in respect of labor costs,charges and expenses that have ceased or reduced during the PERIOD OF INDEMNITY and liquidated damage the NAMED INSURED is entitled to receive,whether collectible or not,shall be deducted from the loss during the PERIOD OF INDEMNITY. 6.If the amount of loss determined by any audit conducted by the Company is less than or exceeds the sum paid by the Company during the PERIOD OF INDEMNITY,the difference between the two amounts shall be paid by or to the Company as the case may be. 7.Upon request by the Company,the NAMED INSURED shall make available all records and information relevant to the coverage provided by this endorsement. 8.It is a condition of this insurance that the NAMED INSURED shall begin normal operations as soon as practical. DEFINITIONS For purposes of this endorsement,the following definitions shall apply in addition to those set forth in the Policy: 1.BUSINESS INCOME The amount not realized by the NAMED INSURED during the PERIOD OF INDEMNITY which would have been earned from the commencement of operations or use and occupancy of the work if the DELAY had not occurred,consisting of; The sum of: A.The net profit or loss (before income taxes),and B.The continuing normal operating expenses,including payroll. 2.CONSTRUCTION LOANS Written agreements under which the NAMED INSURED borrows money from a Lender for the sole purpose of funding construction,fabrication,assembly,installation,erection or alteration of INSURED PROJECTS under this Policy.For the purpose of this clause,“Lender”means a third party that is not affiliated with or related to the NAMED INSURED and is a financial institution licensed or authorized to lend money under applicable federal or state law. The following are not CONSTRUCTION LOANS under this Policy: A.Financial allocations among parent companies,affiliates and subsidiaries of the NAMED INSURED. B.Internal financing between parent companies,affiliates and subsidiaries of the NAMED INSURED. C.Loans made to the NAMED INSURED by a parent,affiliate or subsidiary of the NAMED INSURED. 3.DELAY The period of time between the SCHEDULED DATE OF COMPLETION and the actual date on which commercial operations or use and occupancy can commence with the exercise of due diligence and dispatch. 4.INSURED PROJECT The work which the NAMED INSURED is contractually obligated to perform in accordance with the contract documents being more fully described and located as set forth on the Construction Risk Declarations 5.LOSS Accidental loss or damage. 6.NAMED INSURED The persons or companies identified on the Construction Risk Declarations 7.OCCURRENCE All LOSS attributable directly or indirectly to one originating cause,event,incident or repeated exposure to the same Docusign Envelope ID: 865368EC-7A16-439A-918C-BF8D3551ED39 Page 79 of 183 rsBRDE 4004 04 2024 originating cause,event,or incident,or to one series of similar originating causes,events,incidents or repeated exposures to the same originating cause,event or incident first occurring in the Policy period.All such LOSS will be treated as one OCCURRENCE,unless a specific period of time is included in this Policy.The most the Company will pay for LOSS in any one OCCURRENCE is the applicable Limit of Insurance shown on the Construction Risk Declarations. 8.PERIOD OF INDEMNITY The period of time that begins immediately following the SCHEDULED DATE OF COMPLETION for the INSURED PROJECT which is in excess of the WAITING PERIOD and ending the earlier of: A.The applicable number of days shown on page 1 of this Endorsement for the Maximum PERIOD OF INDEMNITY;or B.The actual date on which the commercial operations or use and occupancy can commence with the exercise of due diligence and dispatch. The PERIOD OF INDEMNITY for any insured DELAY hereunder shall not be limited or otherwise affected by the expiration, cancellation or termination of this the Policy. 9.RENTAL INCOME Revenues from rentals and leases not realized during the PERIOD OF INDEMNITY,which would have been earned by the NAMED INSURED if the DELAY had not occurred,less non-continuing expenses. 10.SCHEDULED DATE OF COMPLETION The later of the completion date scheduled in the construction contract and stated on Page 1 of this Endorsement,or the date the INSURED PROJECT would have been completed for commencement of commercial operations or use and occupancy if a LOSS had not occurred. 11.SOFT COSTS/ADDITIONAL EXPENSES Expenditures which are necessarily incurred during the PERIOD OF INDEMNITY,which would not have been incurred by the NAMED INSURED if the DELAY had not occurred,including: A.Interest Expense on CONSTRUCTION LOAN(S) B.Advertising And Promotional Expense C.Legal And Accounting Fees D.Commissions Incurred Upon Renegotiation of Leases E.Fees For Licensing and Permits F.Insurance Premiums for Builders Risk,Workers’Compensation and General Liability Insurance G.Real Estate Taxes and Assessments H.Project Administration Expense,Excluding Developer Fees and Project Resequencing Costs I.Other,As Accepted by The Company and Scheduled on This Endorsement. 12.WAITING PERIOD The number of calendar days per OCCURRENCE stated on Page 1 of this Endorsement,beginning with the later of the SCHEDULED DATE OF COMPLETION or the date the INSURED PROJECT could have been completed had there been no LOSS. All other terms and conditions remain unchanged. Docusign Envelope ID: 865368EC-7A16-439A-918C-BF8D3551ED39 Page 80 of 183 M A Mortenson Company 700 Meadow Lane North Minneapolis, Minnesota 55422 Project: 24030056 - City of Richfield - Wood Lake Nature Center Building Project 6710 Lake Shore Drive Richfield, Minnesota 55423 Prime Contract Potential Change Order #006: NEPA Project Review Schedule Delay TO: City of Richfield 6700 Portland Ave, Richfield, MN 55423 FROM: M A Mortenson Company 700 Meadow Lane North Minneapolis, Minnesota 55422 PCO NUMBER/REVISION: 006.0 CONTRACT:24030056 - City of Richfield - Wood Lake Nature Center Building Project REQUEST RECEIVED FROM: CREATED BY: Alex Spangler CREATED DATE: 9/4/2025 TOTAL AMOUNT: $519,635.74 POTENTIAL CHANGE ORDER TITLE: NEPA Project Review Schedule Delay POTENTIAL CHANGE ORDER DESCRIPTION: (The Contract Is Changed As Follows) The delayed NEPA review of the Wood Lake Nature Center has resulted in a three month delay in the start date of the project. This delay has resulted in 3 distinct cost impact categories. First, the delay has required Mortenson to expend additional supervisory labor costs to hold staff on the project while the review was completed. This consists of part time project manager and superintendent positions but does not include other originally planned staff. Mortenson was able to divert the other staff to other projects during the delay period to minimize the impact to the project. The cost associated with this portion of the delay is $127,745.00 Second, there is a shift in the schedule due to the delayed review. Schedule options were created evaluating the best path forward to minimize the impact to the project. Mortenson evaluated resequencing the slab on grade and structure, doing nothing and following the original sequence and schedule, or working overtime on critical path activities up to the slab on grade placement and utility work. All there paths had different impacts, however, after financial and schedule impact from our trade partners it was determined that the least impactful approach would be to work overtime on the critical path activities that led to getting the slab on grade placed as early as possible and the utility work done before the ground freeze. This path is reflected in the July 2025 schedule update, attached to this PCO. Our trade partners cost impacts to work overtime are included as well. These costs reflect the difference between the standard and premium time for the hours associated with the critical path activities from the start of construction though the slab on grade placement. The following companies had impacts for overtime work. Legend Mechanical – Underground mechanical and plumbing installation, radiant floor piping installation Ramsey Companies – Aggregate Piers Olympiatech Electric – Underground Electrical and LV Installation. Kevitt – Demolition, Excavation, Earthwork, Utilities Northland – Concrete Footings, Wall, Slab on Grade. The cost associated with this portion of the delay is $187,421.00 Third, the shift in schedule, even when mitigated, pushed activities into the winter which causes a loss in productivity due to efficiency loss in colder conditions. These losses come in the form of material and personnel limitation as well as environmental limitations. This shift has resulted in the overall project schedule shifting from 12.5 months to 13.5 months. This shift results in cost impacts in two ways. First, winter conditions. Northland concrete has included some costs for winter condition considerations for the slab on grade placement as blanketing will be needed to maintain the ground and slab temperature needed. Second, activities that are being performed by Mortenson carpentry have shifted into months where winter conditions are present. This will result in some productivity loss in the execution of the work. We estimate this loss to be at around 15% efficiency loss for those activities which were originally scheduled outside of the winter months and this PCO includes those costs. Lastly, there are additional storage fees for storing the Glulam and DLT materials as they will be fabricated and ready to be shipped at or around the originally scheduled dates but the site will not be ready to receive them at the originally scheduled date. These costs from SttructureCraft are included in this PCO. The cost associated with this portion of the delay is $147,653.44 M A Mortenson Company Page 1 of 4 Printed On: 9/16/2025 03:01 PM PCO #006 Page 81 of 183 Lastly, incorporation of this PCO would change the substantial completion date of the project from 7/2/2026 to 10/21/2026. ATTACHMENTS: CHANGE EVENTS Description Vendor Qty Units Unit Cost Amount Supervisory Labor NEPA Review Delay - Project Manager 485.0 HR $137.00 $66,445.00 NEPA Review Delay - Superintendent 485.0 HR $154.00 $74,690.00 NEPA Review Delay - Project Engineer Hold Costs 18.0 HR $124.00 $2,232.00 NEPA Review Delay - Project Manager - Additional Schedule Month 176.0 HR $137.00 $24,112.00 NEPA Review Delay - Superintendent - Additional Schedule Month 176.0 HR $154.00 $27,104.00 NEPA Review Delay -Field Engineer - Additional Schedule Month 132.0 HR $76.00 $10,032.00 NEPA Review Delay - Safety Manager - Additional Schedule Month 18.0 HR $124.00 $2,232.00 NEPA Review Delay - Project Executive - Additional Schedule Month 16.0 HR $220.00 $3,520.00 Subcontracts NEPA Review Delay - Legend Mechanical Overtime Costs for July 2025 Schedule Update Legend Companies 1.0 LS $15,326.00 $15,326.00 NEPA Review Delay - Ramsey Overtime Costs for July 2025 Schedule Update Ramsey Companies Inc 1.0 LS $2,577.00 $2,577.00 NEPA Review Delay - Kevitt Overtime Costs for July 2025 Schedule Update Kevitt Excavating Llc 1.0 LS $39,640.20 $39,640.20 NEPA Review Delay - Electrical Overtime Costs for July 2025 Schedule Update Olympiatech Electrical Contractors Inc 1.0 LS $43,642.00 $43,642.00 NEPA Review Delay - Northland Overtime Costs for July 2025 Schedule Update Northland Concrete & Masonry 1.0 LS $84,675.00 $84,675.00 NEPA Review Delay - Additional Street Cleaning - Additional Schedule Month 1.0 months $4,000.00 $4,000.00 Purchase Agreements NEPA Review Delay - Additional Glulam Material Storage Structurecraft Builders Usa Inc 1.0 months $550.00 $550.00 NEPA Review Delay - Additional DLT Storage Structurecraft Builders Usa Inc 2.0 months $806.00 $1,612.00 Equipment - All NEPA Review Delay - Project Office Furniture - Additional Schedule Month 1.0 months $850.00 $850.00 NEPA Review Delay - Project Trailer - Additional Schedule Month 1.0 months $2,109.00 $2,109.00 NEPA Review Delay Carpentry Package Productivity Loss Due To Work Shift To Winter Months - Mass Timber Erection Crane 0.3 months $9,800.00 $2,940.00 General Conditions NEPA Review Delay - Trailer Restroom - Additional Schedule Month 1.0 months $610.00 $610.00 NEPA Review Delay - Additional Office Supplies - Additional Schedule Month 1.0 months $850.00 $850.00 NEPA Review Delay - Additional Printer Rental - Additional Schedule Month 1.0 months $350.00 $350.00 NEPA Review Delay - Additional Site Utility Bill- Additional Schedule Month 1.0 months $950.00 $950.00 M A Mortenson Company Page 2 of 4 Printed On: 9/16/2025 03:01 PM PCO #006 Page 82 of 183 Description Vendor Qty Units Unit Cost Amount NEPA Review Delay - Additional Site Network - Additional Schedule Month 1.0 months $920.00 $920.00 NEPA Review Delay Additional Site Drinking Water - Additional Schedule Month 1.0 months $250.00 $250.00 NEPA Review Delay - Additional Site Toilets - Additional Schedule Month 1.0 months $350.00 $350.00 NEPA Review Delay - Additional Equipment operating costs - Additional Schedule Month 1.0 months $600.00 $600.00 NEPA Review Delay - Additional Dumpsters - Additional Schedule Month 1.0 months $750.00 $750.00 NEPA Review Delay Carpentry Package Productivity Loss Due To Work Shift To Winter Months - Winter Small Tools 1.0 LS $1,100.00 $1,100.00 NEPA Review Delay - Additional Heating for Non Enclosed Building 1.2 months $9,990.00 $11,988.00 Craft Labor NEPA Review Delay - Additional Crew Hours for Temp Heat System - For Work shifted into winter months 65.1 HR $92.03 $5,991.15 NEPA Review Delay - Additional Periodic Clean Up - Additional Schedule Month 40.0 HR $92.03 $3,681.20 NEPA Review Delay Carpentry Package Productivity Loss Due To Work Shift To Winter Months - Interior Wall Construction Shift 101.0 HR $101.44 $10,245.44 NEPA Review Delay Carpentry Package Productivity Loss Due To Work Shift To Winter Months - In Wall Blocking 36.0 HR $101.44 $3,651.84 NEPA Review Delay Carpentry Package Productivity Loss Due To Work Shift To Winter Months - Roof Joists 20.0 HR $101.44 $2,028.80 NEPA Review Delay Carpentry Package Productivity Loss Due To Work Shift To Winter Months - Mass Timber Column Install 35.0 HR $101.44 $3,550.40 NEPA Review Delay Carpentry Package Productivity Loss Due To Work Shift To Winter Months - Mass Timber Beam Installation 51.0 HR $101.44 $5,173.44 NEPA Review Delay Carpentry Package Productivity Loss Due To Work Shift To Winter Months - Deck Installation 30.0 HR $101.44 $3,043.20 NEPA Review Delay Carpentry Package Productivity Loss Due To Work Shift To Winter Months - Soffit and Parapet Framing 76.0 HR $101.44 $7,709.44 NEPA Review Delay Carpentry Package Productivity Loss Due To Work Shift To Winter Months - Mass Timber Erection Crane Operator 120.0 HR $103.82 $12,458.40 NEPA Review Delay Carpentry Package Productivity Loss Due To Work Shift To Winter Months - Carpentry Package Ice Removal From Working Areas 36.0 HR $101.44 $3,651.84 Subtotal:$488,191.35 PP Bond - .75% (0.75%):$3,661.44 SDI - 1.3% (1.30%):$1,413.62 Gl Insurance - 1% (1.00%):$4,932.66 SPW Carpentry - 10% (10.00%):$5,080.10 Base Fee - 3.25% (3.25%):$16,356.57 Grand Total:$519,635.74 M A Mortenson Company Page 3 of 4 Printed On: 9/16/2025 03:01 PM PCO #006 Page 83 of 183 ACCEPTED: ACCEPTED: ACCEPTED: City of Richfield City of Richfield M A Mortenson Company ProcoreOwnerSignHere ProcoreGeneralContractorSignHere BY (Signature) BY (Signature) BY (Signature) ProcoreOwnerPrintHere ProcoreGeneralContractorPrintHer (Printed Name) (Printed Name) (Printed Name) ProcoreOwnerSignedDate ProcoreGeneralContractorSignedDate Date Date Date This change estimate includes items clearly indicated on the referenced documentation only, and as clarified herein. Changes to Contract Documents not specifically identified as revisions are not included in this proposal, unless specifically noted. Mortenson reserves the right to a future contract sum and schedule adjustment should changes be discovered which are not identified as such in the referenced documents and to submit for additional compensation related to the impact of this change on unchanged work or the effect of this change in combination with other changes. M A Mortenson Company Page 4 of 4 Printed On: 9/16/2025 03:01 PM PCO #006 Page 84 of 183 #Activity ID Activity Name Orig.Dur'n Start Finish Calendar 1 Summary & MilestonesSummary & Milestones 308 Sep/02/25 Nov/17/26 5 Days/Week w/ Holidays 2 A2470 Start Construction 0 Sep/02/25 5 Days/Week w/ Holidays 3 A2480 Start Foundations 0 Oct/03/25 5 Days/Week w/ Holidays 4 A2500 Start Structure 0 Oct/03/25 5 Days/Week w/ Holidays 5 A2490 Finish Foundations 0 Oct/28/25 5 Days/Week w/ Holidays 6 A2520 Start Interior Rough In 0 Jan/08/26 5 Days/Week w/ Holidays 7 A2540 Start Enclosure 0 Jan/08/26 5 Days/Week w/ Holidays 8 A2510 Finish Structure 0 Jan/21/26 5 Days/Week w/ Holidays 9 A2550 Finish Enclosure 0 Mar/19/26 5 Days/Week w/ Holidays 10 A2570 Start Interior Finishes 0 Apr/03/26 5 Days/Week w/ Holidays 11 A2590 Ready For Systems Start Up 0 Apr/03/26 5 Days/Week w/ Holidays 12 A2530 Finish Interior Rough In 0 May/01/26 5 Days/Week w/ Holidays 13 A2560 Permanent Power Energized 0 Jul/28/26 5 Days/Week w/ Holidays 14 A2580 Finish Interior Finishes 0 Sep/23/26 5 Days/Week w/ Holidays 15 A1340 Substantial Completion 0 Oct/21/26*5 Days/Week w/ Holidays 16 A1360 Final Completion 0 Nov/17/26 5 Days/Week w/ Holidays 17 Design & Pre-ConstructionDesign & Pre-Construction 48 Jun/23/25 A Aug/30/25 7 Days/Week w/o Holidays 18 A3410 SHPO - Owner Prepare/Procure Signed MOA 15 Jun/23/25 A Jul/29/25 A 5 Days/Week w/ Holidays 19 A2700 SHIPO - Comment Period 30 Aug/01/25 A Aug/30/25 7 Days/Week w/o Holidays 20 VDC and CoordinationVDC and Coordination 29 Jul/10/25 A Sep/02/25 5 Days/Week w/ Holidays 21 UndergroundUnderground 10 Jul/22/25 A Aug/04/25 5 Days/Week w/ Holidays 22 A1750 VDC Underground - DT Review Coordination Drawings 10 Jul/22/25 A Aug/04/25 5 Days/Week w/ Holidays 23 Area 1 - Area A B CArea 1 - Area A B C 12 Jul/29/25 A Aug/19/25 5 Days/Week w/ Holidays 24 A1780 VDC Area 1 - Prepare Coordination Drawings 2 Jul/29/25 A Aug/05/25 5 Days/Week w/ Holidays 25 A1790 VDC Area 1 - DT Review Coordination Drawings 10 Aug/06/25 Aug/19/25 5 Days/Week w/ Holidays 26 Area 2 - Area D Mech Rm and RoofArea 2 - Area D Mech Rm and Roof 29 Jul/10/25 A Sep/02/25 5 Days/Week w/ Holidays 27 A1820 VDC Area 2 - Coordination 9 Jul/10/25 A Aug/14/25 5 Days/Week w/ Holidays 28 A1830 VDC Area 2 - Prepare Coordination Drawings 2 Aug/15/25 Aug/18/25 5 Days/Week w/ Holidays 29 A1840 VDC Area 2 - DT Review Coordination Drawings 10 Aug/19/25 Sep/02/25 5 Days/Week w/ Holidays 30 ProcurementProcurement 185 May/12/25 A Apr/20/26 5 Days/Week w/ Holidays 31 Mass TimberMass Timber 116 Jun/11/25 A Dec/17/25 5 Days/Week w/ Holidays 32 A1650 GLT - Procure Raw Materials 15 Jun/11/25 A Aug/22/25 5 Days/Week w/ Holidays 33 A1410 GLT - MAM Review Shop drawings 2 Jul/29/25 A Aug/07/25 5 Days/Week w/ Holidays 34 A1460 GLT - DT Review Shop Drawings 10 Aug/08/25 Aug/21/25 5 Days/Week w/ Holidays 35 A1880 Mass Timber Column Base - Procure Raw Materials 28 Aug/22/25 Oct/01/25 5 Days/Week w/ Holidays 36 A1990 Mass Timber Anchor Bolts - Procure Raw Materials 15 Aug/22/25 Sep/12/25 5 Days/Week w/ Holidays 37 A1670 GLT - Fabricate Materials 40 Aug/25/25 Oct/20/25 5 Days/Week w/ Holidays 38 A1940 DLT - Fabricate Materials 14 Sep/02/25*Sep/19/25 5 Days/Week w/ Holidays 39 A2000 Mass Timber Anchor Bolts - Fabricate Materials 10 Sep/15/25 Sep/26/25 5 Days/Week w/ Holidays 40 A1890 Mass Timber Column Base - Fabricate Materials 10 Oct/02/25 Oct/15/25 5 Days/Week w/ Holidays 41 A2030 GLT - Ship Materials 15 Nov/05/25 Nov/25/25 5 Days/Week w/ Holidays 42 A1950 DLT - Ship Materials 15 Nov/25/25 Dec/17/25 5 Days/Week w/ Holidays 43 Steel/Misc MetalsSteel/Misc Metals 119 Aug/04/25 Jan/23/26 5 Days/Week w/ Holidays 44 A4310 Strucutral Steel - Complete Coordination 13 Aug/04/25 Aug/20/25 5 Days/Week w/ Holidays 45 A4360 Structural Steel - Fabricate Anchor Bolts 20 Aug/04/25 Aug/29/25 5 Days/Week w/ Holidays 46 A4370 Misc Metals - Prepare Submittal Package 15 Aug/04/25 Aug/22/25 5 Days/Week w/ Holidays 47 A4320 Structural Steel - Prepare Shop Drawings 7 Aug/21/25 Aug/29/25 5 Days/Week w/ Holidays Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan 2026 2027 Start Construction Start Foundations Start Structure Finish Foundations Start Interior Rough In Start Enclosure Finish Structure Finish Enclosure Start Interior Finishes Ready For Systems Start Up Finish Interior Rough In Permanent Power Energized Finish Interior Finishes Substantial Completion Final Completion SHPO - Owner Prepare/Procure Signed MOA SHIPO - Comment Period VDC Underground - DT Review Coordination Drawings VDC Area 1 - Prepare Coordination Drawings VDC Area 1 - DT Review Coordination Drawings VDC Area 2 - Coordination VDC Area 2 - Prepare Coordination Drawings VDC Area 2 - DT Review Coordination Drawings GLT - Procure Raw Materials GLT - MAM Review Shop drawings GLT - DT Review Shop Drawings Mass Timber Column Base - Procure Raw Materials Mass Timber Anchor Bolts - Procure Raw Materials GLT - Fabricate Materials DLT - Fabricate Materials Mass Timber Anchor Bolts - Fabricate Materials Mass Timber Column Base - Fabricate Materials GLT - Ship Materials DLT - Ship Materials Strucutral Steel - Complete Coordination Structural Steel - Fabricate Anchor Bolts Misc Metals - Prepare Submittal Package Structural Steel - Prepare Shop Drawings Wood Lake Nature Center Building July 2025 Schedule Update Milestone Pre-Construction Procurement Construction Critical Work Critical Milestones Progressed Project Summary Page 1 of 7 Data Date: Aug/04/25 Date Printed: Aug/08/25 Layout: WLNC Monthly Update Page 85 of 183 #Activity ID Activity Name Orig.Dur'n Start Finish Calendar 48 A4380 Misc Metals - MAM Review Submittal Package 4 Aug/25/25 Aug/28/25 5 Days/Week w/ Holidays 49 A4390 Misc Metals - DT Review Submittal Package 10 Aug/29/25 Sep/12/25 5 Days/Week w/ Holidays 50 A4330 Structural Steel - MAM Review Shop Drawings 3 Sep/02/25 Sep/04/25 5 Days/Week w/ Holidays 51 A4340 Structural Steel - DT Review Shop Drawings 10 Sep/05/25 Sep/18/25 5 Days/Week w/ Holidays 52 A4410 Ships Ladder - Procure/Fabricate 15 Sep/15/25 Oct/03/25 5 Days/Week w/ Holidays 53 A4350 Structural Steel - Procure/Fabricate 45 Sep/19/25 Nov/20/25 5 Days/Week w/ Holidays 54 A4400 Fire Pit - Procure/Fabricate 25 Sep/29/25 Oct/31/25 5 Days/Week w/ Holidays 55 A4430 Cable Rails - Procure/Fabricate 60 Oct/13/25 Jan/08/26 5 Days/Week w/ Holidays 56 A4420 Single Line Handrails - Procure/Fabricate 20 Dec/24/25 Jan/23/26 5 Days/Week w/ Holidays 57 ConcreteConcrete 38 Jul/16/25 A Sep/22/25 5 Days/Week w/ Holidays 58 A2850 Concrete - Prepare Lift Drawings 20 Jul/16/25 A Aug/22/25 5 Days/Week w/ Holidays 59 A2720 Wall and Pier Rebar - Prepare Shop Drawings 10 Jul/30/25 A Aug/12/25 5 Days/Week w/ Holidays 60 A2800 Floor Slab - Prepare Rebar Shop Drawings 10 Aug/01/25 A Aug/15/25 5 Days/Week w/ Holidays 61 A2730 Foundation Rebar - MAM Review Shop Drawings 3 Aug/04/25 A Aug/06/25 5 Days/Week w/ Holidays 62 A4300 Enclosure Mockup - Procure Concrete Package 8 Aug/04/25 Aug/13/25 5 Days/Week w/ Holidays 63 A2740 Foundation Rebar - DT Review Shop Drawings 10 Aug/07/25 Aug/20/25 5 Days/Week w/ Holidays 64 A2770 Wall and Pier Rebar- MAM Review Shop Drawings 3 Aug/13/25 Aug/15/25 5 Days/Week w/ Holidays 65 A2340 Enclosure Mockup - Prepare Concrete Shop Drawings 3 Aug/14/25 Aug/18/25 5 Days/Week w/ Holidays 66 A2760 Wall and Pier Rebar - DT Review Shop Drawings 10 Aug/18/25 Aug/29/25 5 Days/Week w/ Holidays 67 A2810 Floor Slab - MAM Review Rebar Shop Drawings 5 Aug/18/25 Aug/22/25 5 Days/Week w/ Holidays 68 A2350 Enclosure Mockup - MAM Review Concrete Shop Drawings 2 Aug/19/25 Aug/20/25 5 Days/Week w/ Holidays 69 A2430 Enclosure Mockup - Procure Rebar 10 Aug/21/25 Sep/04/25 5 Days/Week w/ Holidays 70 A2750 Foundation Rebar - Procure Materials 10 Aug/21/25 Sep/04/25 5 Days/Week w/ Holidays 71 A2820 Floor Slab - DT Review Rebar Shop Drawings 5 Aug/25/25 Aug/29/25 5 Days/Week w/ Holidays 72 A2860 Concrete - MAM Review Lift Drawings 5 Aug/25/25 Aug/29/25 5 Days/Week w/ Holidays 73 A2790 Wall and Pier Rebar - Procure Materials 10 Sep/02/25 Sep/15/25 5 Days/Week w/ Holidays 74 A2830 Floor Slab - Procure Rebar 15 Sep/02/25 Sep/22/25 5 Days/Week w/ Holidays 75 CarpentryCarpentry 100 Jul/29/25 A Dec/24/25 5 Days/Week w/ Holidays 76 A2440 Enclosure Mockup - Prepare Carpentry Submittal 8 Jul/29/25 A Aug/13/25 5 Days/Week w/ Holidays 77 A1290 Procure Finishes 100 Jul/30/25 A Dec/24/25 5 Days/Week w/ Holidays 78 A4220 Exterior Siding - Prepare Submittal Package 20 Aug/04/25 Aug/29/25 5 Days/Week w/ Holidays 79 A2450 Enclosure Mockup - DT Review Carpentry Submittal 10 Aug/14/25 Aug/27/25 5 Days/Week w/ Holidays 80 A2460 Enclosure Mockup - Procure Carpentry Materials 15 Aug/28/25 Sep/18/25 5 Days/Week w/ Holidays 81 A4230 Exterior Siding - MAM Review Submittal Package 2 Sep/02/25 Sep/03/25 5 Days/Week w/ Holidays 82 A4240 Exterior Siding - DT Review Siding Submittal Package 10 Sep/04/25 Sep/17/25 5 Days/Week w/ Holidays 83 A4250 Exterior Siding - Procure Materials 60 Sep/18/25 Dec/12/25 5 Days/Week w/ Holidays 84 Enclosure SystemsEnclosure Systems 108 Jul/08/25 A Jan/07/26 5 Days/Week w/ Holidays 85 A4090 Curtainwall - Prepare Submittal 30 Jul/08/25 A Sep/15/25 5 Days/Week w/ Holidays 86 A2310 Enclosure Mockup - DT Review Glazing Submittal 10 Jul/29/25 A Aug/15/25 5 Days/Week w/ Holidays 87 A4140 Exterior Glazing - Prepare Submittal Package 35 Aug/04/25 Sep/22/25 5 Days/Week w/ Holidays 88 A4180 EPDM Roof - Prepare Submittal Package 25 Aug/04/25 Sep/08/25 5 Days/Week w/ Holidays 89 A4260 Waterproofing - Prepare Submittals 15 Aug/04/25 Aug/22/25 5 Days/Week w/ Holidays 90 A4450 Roof Hatch - Prepare Submittal 15 Aug/04/25 Aug/22/25 5 Days/Week w/ Holidays 91 A2420 Enclosure Mockup - Procure Glazing 40 Aug/18/25 Oct/13/25 5 Days/Week w/ Holidays 92 A4270 Waterproofing - MAM Review Submittals 3 Aug/25/25 Aug/27/25 5 Days/Week w/ Holidays 93 A4460 Roof Hatch - MAM Review Submittal 3 Aug/25/25 Aug/27/25 5 Days/Week w/ Holidays 94 A4280 Waterproofing - DT Review Submittals 10 Aug/28/25 Sep/11/25 5 Days/Week w/ Holidays 95 A4470 Roof Hatch - DT Review Submittal 10 Aug/28/25 Sep/11/25 5 Days/Week w/ Holidays 96 A4190 EPDM Roof - MAM Review Submital Package 3 Sep/09/25 Sep/11/25 5 Days/Week w/ Holidays Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan 2026 2027 Misc Metals - MAM Review Submittal Package Misc Metals - DT Review Submittal Package Structural Steel - MAM Review Shop Drawings Structural Steel - DT Review Shop Drawings Ships Ladder - Procure/Fabricate Structural Steel - Procure/Fabricate Fire Pit - Procure/Fabricate Cable Rails - Procure/Fabricate Single Line Handrails - Procure/Fabricate Concrete - Prepare Lift Drawings Wall and Pier Rebar - Prepare Shop Drawings Floor Slab - Prepare Rebar Shop Drawings Foundation Rebar - MAM Review Shop Drawings Enclosure Mockup - Procure Concrete Package Foundation Rebar - DT Review Shop Drawings Wall and Pier Rebar- MAM Review Shop Drawings Enclosure Mockup - Prepare Concrete Shop Drawings Wall and Pier Rebar - DT Review Shop Drawings Floor Slab - MAM Review Rebar Shop Drawings Enclosure Mockup - MAM Review Concrete Shop Drawings Enclosure Mockup - Procure Rebar Foundation Rebar - Procure Materials Floor Slab - DT Review Rebar Shop Drawings Concrete - MAM Review Lift Drawings Wall and Pier Rebar - Procure Materials Floor Slab - Procure Rebar Enclosure Mockup - Prepare Carpentry Submittal Procure Finishes Exterior Siding - Prepare Submittal Package Enclosure Mockup - DT Review Carpentry Submittal Enclosure Mockup - Procure Carpentry Materials Exterior Siding - MAM Review Submittal Package Exterior Siding - DT Review Siding Submittal Package Exterior Siding - Procure Materials Curtainwall - Prepare Submittal Enclosure Mockup - DT Review Glazing Submittal Exterior Glazing - Prepare Submittal Package EPDM Roof - Prepare Submittal Package Waterproofing - Prepare Submittals Roof Hatch - Prepare Submittal Enclosure Mockup - Procure Glazing Waterproofing - MAM Review Submittals Roof Hatch - MAM Review Submittal Waterproofing - DT Review Submittals Roof Hatch - DT Review Submittal EPDM Roof - MAM Review Submital Package Wood Lake Nature Center Building July 2025 Schedule Update Milestone Pre-Construction Procurement Construction Critical Work Critical Milestones Progressed Project Summary Page 2 of 7 Data Date: Aug/04/25 Date Printed: Aug/08/25 Layout: WLNC Monthly Update Page 86 of 183 #Activity ID Activity Name Orig.Dur'n Start Finish Calendar 97 A4200 EPDM Roof - DT Review Submittal Package 10 Sep/12/25 Sep/25/25 5 Days/Week w/ Holidays 98 A4290 Waterproofing - Procure Materials 20 Sep/12/25 Oct/09/25 5 Days/Week w/ Holidays 99 A4480 Roof Hatch - Procure Material 50 Sep/12/25 Nov/20/25 5 Days/Week w/ Holidays 100 A4100 Curtain Wall - MAM Review Submital 4 Sep/16/25 Sep/19/25 5 Days/Week w/ Holidays 101 A4110 Curtain Wall - DT Review Submittal 10 Sep/22/25 Oct/03/25 5 Days/Week w/ Holidays 102 A4150 Exterior Glazing - MAM Review Submittal Package 3 Sep/23/25 Sep/25/25 5 Days/Week w/ Holidays 103 A4160 Exterior Glazing - DT Review Submittal Package 10 Sep/26/25 Oct/09/25 5 Days/Week w/ Holidays 104 A4210 EPDM Roof - Procure Materials 30 Sep/26/25 Nov/06/25 5 Days/Week w/ Holidays 105 A4120 Curtainwall - Procure Materials 35 Oct/06/25 Nov/21/25 5 Days/Week w/ Holidays 106 A4170 Exterior Glazing - Procure Materials 60 Oct/10/25 Jan/07/26 5 Days/Week w/ Holidays 107 A4130 Curtainwall - Fabricate System 20 Nov/24/25 Dec/23/25 5 Days/Week w/ Holidays 108 Mechanical and PlumbingMechanical and Plumbing 120 Jun/10/25 A Jan/23/26 5 Days/Week w/ Holidays 109 A2880 Geothermal - Procure WW-1 55 Jun/10/25 A Aug/26/25 5 Days/Week w/ Holidays 110 A4050 CUH - Prepare Submittals 30 Jul/10/25 A Sep/15/25 5 Days/Week w/ Holidays 111 A1450 Geothermal - Procure Well Field Materials 20 Jul/16/25 A Aug/29/25 5 Days/Week w/ Holidays 112 A4000 EDC-1 - Prepare Submittal 20 Jul/29/25 A Aug/25/25 5 Days/Week w/ Holidays 113 A2960 DT Review Shop Drawings HP 1-14 10 Jul/31/25 A Aug/08/25 5 Days/Week w/ Holidays 114 A3330 ERV-1 - DT Review Submittal 10 Jul/31/25 A Aug/13/25 5 Days/Week w/ Holidays 115 A3940 Geothermal - DT Review Shop Resubmittal 10 Jul/31/25 A Aug/15/25 5 Days/Week w/ Holidays 116 A1280 Procure Remaining Mechanical and Plumbing Equipment 120 Aug/01/25 A Jan/23/26 5 Days/Week w/ Holidays 117 A2970 Procure Material - HP 1-14 110 Aug/11/25 Jan/16/26 5 Days/Week w/ Holidays 118 A3340 ERV-1 - Procure 100 Aug/14/25 Jan/07/26 5 Days/Week w/ Holidays 119 A3950 Geothermal - Procure In Building Materials 25 Aug/18/25 Sep/22/25 5 Days/Week w/ Holidays 120 A4010 EDC-1 - MAM Review Submittal 4 Aug/26/25 Aug/29/25 5 Days/Week w/ Holidays 121 A4020 EDC-1 - DT Review Submittal 10 Sep/02/25 Sep/15/25 5 Days/Week w/ Holidays 122 A4030 EDC-1 - Pocure Equipment 45 Sep/16/25 Nov/17/25 5 Days/Week w/ Holidays 123 A4060 CUH - MAM Review Submittals 3 Sep/16/25 Sep/18/25 5 Days/Week w/ Holidays 124 A4070 CUH - DT Review Submittals 10 Sep/19/25 Oct/02/25 5 Days/Week w/ Holidays 125 A4080 CUH - Procure Equipment 45 Oct/03/25 Dec/08/25 5 Days/Week w/ Holidays 126 Electrical/LV/Fire AlarmElectrical/LV/Fire Alarm 185 May/12/25 A Apr/20/26 5 Days/Week w/ Holidays 127 A1500 Procure NDS-1 Switch 180 May/12/25 A Apr/20/26 5 Days/Week w/ Holidays 128 A2710 Prepare Electrical Equipment Submittals 20 May/14/25 A Aug/29/25 5 Days/Week w/ Holidays 129 A3960 Lighting - Prepare Submittal Package 40 Jul/07/25 A Aug/29/25 5 Days/Week w/ Holidays 130 A3900 Fire Alarm - MAM Review Shop Drawings 5 Aug/01/25 A Aug/08/25 5 Days/Week w/ Holidays 131 A3780 PV System - Prepare Product Data Submittal 10 Aug/04/25 Aug/15/25 5 Days/Week w/ Holidays 132 A3800 PV System - Prepare Delegated Design Submittal 10 Aug/04/25 Aug/15/25 5 Days/Week w/ Holidays 133 A3850 Fire Alarm - Prepare Permit Submittal 15 Aug/04/25 Aug/22/25 5 Days/Week w/ Holidays 134 A3910 Fire Alarm - DT Review Shop Drawings 10 Aug/11/25 Aug/22/25 5 Days/Week w/ Holidays 135 A3790 PV System - MAM Review Delegated Design Submittal 3 Aug/18/25 Aug/20/25 5 Days/Week w/ Holidays 136 A3810 PV System - MAM Review Product Data 3 Aug/18/25 Aug/20/25 5 Days/Week w/ Holidays 137 A3820 PV System - DT Review Product Data 10 Aug/21/25 Sep/04/25 5 Days/Week w/ Holidays 138 A3830 PV System - DT Review Delegated Design Submittal 10 Aug/21/25 Sep/04/25 5 Days/Week w/ Holidays 139 A3870 Fire Alarm - Permit Submittal AHJ Review 15 Aug/25/25 Sep/15/25 5 Days/Week w/ Holidays 140 A3970 Lighting - MAM Review Submittal Package 3 Sep/02/25 Sep/04/25 5 Days/Week w/ Holidays 141 A3840 PV System - Procure Equipment 45 Sep/05/25 Nov/06/25 5 Days/Week w/ Holidays 142 A3980 Lighting - DT Review Submittal Package 10 Sep/05/25 Sep/18/25 5 Days/Week w/ Holidays 143 A3880 Fire Alarm - Permit Submittal DT Review 10 Sep/16/25 Sep/29/25 5 Days/Week w/ Holidays 144 A3990 Lighting - Procure Materials 80 Sep/19/25 Jan/14/26 5 Days/Week w/ Holidays 145 A3920 Fire Alarm - Procure Equipment and Materials 40 Sep/30/25 Nov/24/25 5 Days/Week w/ Holidays Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan 2026 2027 EPDM Roof - DT Review Submittal Package Waterproofing - Procure Materials Roof Hatch - Procure Material Curtain Wall - MAM Review Submital Curtain Wall - DT Review Submittal Exterior Glazing - MAM Review Submittal Package Exterior Glazing - DT Review Submittal Package EPDM Roof - Procure Materials Curtainwall - Procure Materials Exterior Glazing - Procure Materials Curtainwall - Fabricate System Geothermal - Procure WW-1 CUH - Prepare Submittals Geothermal - Procure Well Field Materials EDC-1 - Prepare Submittal DT Review Shop Drawings HP 1-14 ERV-1 - DT Review Submittal Geothermal - DT Review Shop Resubmittal Procure Remaining Mechanical and Plumbing Equipment Procure Material - HP 1-14 ERV-1 - Procure Geothermal - Procure In Building Materials EDC-1 - MAM Review Submittal EDC-1 - DT Review Submittal EDC-1 - Pocure Equipment CUH - MAM Review Submittals CUH - DT Review Submittals CUH - Procure Equipment Procure NDS-1 Switch Prepare Electrical Equipment Submittals Lighting - Prepare Submittal Package Fire Alarm - MAM Review Shop Drawings PV System - Prepare Product Data Submittal PV System - Prepare Delegated Design Submittal Fire Alarm - Prepare Permit Submittal Fire Alarm - DT Review Shop Drawings PV System - MAM Review Delegated Design Submittal PV System - MAM Review Product Data PV System - DT Review Product Data PV System - DT Review Delegated Design Submittal Fire Alarm - Permit Submittal AHJ Review Lighting - MAM Review Submittal Package PV System - Procure Equipment Lighting - DT Review Submittal Package Fire Alarm - Permit Submittal DT Review Lighting - Procure Materials Fire Alarm - Procure Equipment and Materials Wood Lake Nature Center Building July 2025 Schedule Update Milestone Pre-Construction Procurement Construction Critical Work Critical Milestones Progressed Project Summary Page 3 of 7 Data Date: Aug/04/25 Date Printed: Aug/08/25 Layout: WLNC Monthly Update Page 87 of 183 #Activity ID Activity Name Orig.Dur'n Start Finish Calendar 146 Civil/Site UtilitiesCivil/Site Utilities 70 Jun/16/25 A Oct/09/25 5 Days/Week w/ Holidays 147 A2680 Storm - DT Review Structure Submittal 10 Jun/16/25 A Aug/15/25 5 Days/Week w/ Holidays 148 A2930 Lift Station - Prepare Submittal 10 Aug/04/25 Aug/15/25 5 Days/Week w/ Holidays 149 A2690 Storm - Procure Structures 35 Aug/18/25 Oct/06/25 5 Days/Week w/ Holidays 150 A3280 Lift Station - MAM Review Submittal 3 Aug/18/25 Aug/20/25 5 Days/Week w/ Holidays 151 A3290 Lift Station - DT Review Submittal 10 Aug/21/25 Sep/04/25 5 Days/Week w/ Holidays 152 A3300 Lift Station - Procure Material 25 Sep/05/25 Oct/09/25 5 Days/Week w/ Holidays 153 ConstructionConstruction 271 Aug/28/25 Sep/23/26 154 Site ServicesSite Services 8 Aug/28/25 Sep/09/25 155 A1850 Install Site Fence 6 Aug/28/25 Sep/05/25 5 Days/Week w/ Holidays 156 A1860 SWPP - Install 3 Aug/28/25*Sep/03/25 Overtime Work Week 157 A1160 Site Mobilization 3 Sep/02/25*Sep/04/25 Overtime Work Week 158 A1230 Build Temp Power Transformer Pad 1 Sep/02/25 Sep/02/25 5 Days/Week w/ Holidays 159 A1170 Install Temp Power Transformer (Xcel)2 Sep/03/25 Sep/04/25 5 Days/Week w/ Holidays 160 A1180 Install Temp Site Power System 3 Sep/05/25 Sep/09/25 5 Days/Week w/ Holidays 161 MockupsMockups 21 Oct/14/25 Nov/11/25 5 Days/Week w/ Holidays 162 A2370 Enclosure Mockup - Grade Site 1 Oct/14/25 Oct/14/25 5 Days/Week w/ Holidays 163 A2380 Enclosure Mockup - FRP Foundation 2 Oct/15/25 Oct/16/25 5 Days/Week w/ Holidays 164 A2390 Enclosure Mockup - Frame Wall 2 Oct/17/25 Oct/20/25 5 Days/Week w/ Holidays 165 A2400 Enclosure Mockup - Construct Mockup 13 Oct/21/25 Nov/06/25 5 Days/Week w/ Holidays 166 A2410 Enclosure Mockup - Test Mockup 3 Nov/07/25 Nov/11/25 5 Days/Week w/ Holidays 167 DemolitionDemolition 12 Aug/28/25 Sep/15/25 168 A2990 Complete Nesting Survey 1 Aug/28/25 Aug/28/25 5 Days/Week w/ Holidays 169 A1970 Exisitng Utilities - Remove Electrical 2 Sep/02/25*Sep/03/25 5 Days/Week w/ Holidays 170 A3000 Transplant Trees 2 Sep/02/25 Sep/03/25 5 Days/Week w/ Holidays 171 A3360 Demo - Remove Hazardous Materials 2 Sep/02/25 Sep/03/25 5 Days/Week w/ Holidays 172 A1980 Demo - Salvage Existing Amenities 2 Sep/04/25 Sep/05/25 Overtime Work Week 173 A2050 Demo - Demo Building 6 Sep/05/25 Sep/15/25 Overtime Work Week 174 A2210 Demo - Remove Parking Lot and Curb and Gutter Lower Lot 3 Sep/09/25 Sep/12/25 Overtime Work Week 175 A1620 Tree and Stump Removal - Phase 2 4 Sep/10/25 Sep/15/25 Overtime Work Week 176 Utilities ConstructionUtilities Construction 78 Sep/12/25 Jan/06/26 177 A2110 Geothermal - Drill Wells Row 1 5 Sep/12/25 Sep/19/25 5 Days/Week w/ Holidays 178 A2060 Rough Grade Building Pad/ Build Access 4 Sep/16/25 Sep/19/25 Overtime Work Week 179 A2130 Geothermal - Drill Wells Row 2 5 Sep/19/25 Sep/26/25 5 Days/Week w/ Holidays 180 A2150 Geothermal - Drill Wells Row 3 5 Sep/26/25 Oct/03/25 5 Days/Week w/ Holidays 181 A2090 Geothermal - Lay piping Row 1-3 4 Oct/03/25 Oct/09/25 5 Days/Week w/ Holidays 182 A3230 Grading - Backfill and Grade Geothermal Field 4 Oct/09/25 Oct/15/25 5 Days/Week w/ Holidays 183 A3350 Subgrade Pond 6 Oct/27/25 Nov/03/25 Overtime Work Week 184 A3220 Site Utilities - 36" to OCS 1 2 Nov/03/25 Nov/05/25 Overtime Work Week 185 A3170 Site Utilities - ST1 to ST4 2 Nov/05/25 Nov/07/25 Overtime Work Week 186 A3180 Site Utilities - Sanitarty 2 Nov/07/25 Nov/12/25 Overtime Work Week 187 A3190 Site Utilities - Fire and Water Service 4 Nov/12/25 Nov/18/25 Overtime Work Week 188 A3200 Site Utilities ST 15 to ST 10 3 Nov/18/25 Nov/21/25 Overtime Work Week 189 A1190 Site Final Grade 28 Nov/21/25 Jan/06/26 Overtime Work Week 190 A3210 Site Utilities ST 21 to ST 20 1 Nov/21/25 Nov/24/25 Overtime Work Week 191 Foundations and StructureFoundations and Structure 91 Sep/17/25 Jan/28/26 192 A3010 Agg Piers - Test Pier 2 Sep/17/25 Sep/19/25 Overtime Work Week 193 A2070 Agg Piers - Install 8 Sep/22/25 Oct/01/25 Overtime Work Week Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan 2026 2027 Storm - DT Review Structure Submittal Lift Station - Prepare Submittal Storm - Procure Structures Lift Station - MAM Review Submittal Lift Station - DT Review Submittal Lift Station - Procure Material Install Site Fence SWPP - Install Site Mobilization Build Temp Power Transformer Pad Install Temp Power Transformer (Xcel) Install Temp Site Power System Enclosure Mockup - Grade Site Enclosure Mockup - FRP Foundation Enclosure Mockup - Frame Wall Enclosure Mockup - Construct Mockup Enclosure Mockup - Test Mockup Complete Nesting Survey Exisitng Utilities - Remove Electrical Transplant Trees Demo - Remove Hazardous Materials Demo - Salvage Existing Amenities Demo - Demo Building Demo - Remove Parking Lot and Curb and Gutter Lower Lot Tree and Stump Removal - Phase 2 Geothermal - Drill Wells Row 1 Rough Grade Building Pad/ Build Access Geothermal - Drill Wells Row 2 Geothermal - Drill Wells Row 3 Geothermal - Lay piping Row 1-3 Grading - Backfill and Grade Geothermal Field Subgrade Pond Site Utilities - 36" to OCS 1 Site Utilities - ST1 to ST4 Site Utilities - Sanitarty Site Utilities - Fire and Water Service Site Utilities ST 15 to ST 10 Site Final Grade Site Utilities ST 21 to ST 20 Agg Piers - Test Pier Agg Piers - Install Wood Lake Nature Center Building July 2025 Schedule Update Milestone Pre-Construction Procurement Construction Critical Work Critical Milestones Progressed Project Summary Page 4 of 7 Data Date: Aug/04/25 Date Printed: Aug/08/25 Layout: WLNC Monthly Update Page 88 of 183 #Activity ID Activity Name Orig.Dur'n Start Finish Calendar 194 A3020 Area A - Prepare Grade Foundations 2 Oct/02/25 Oct/03/25 Overtime Work Week 195 A2080 Area A - F/P Perimeter Foundations 3 Oct/03/25 Oct/08/25 Overtime Work Week 196 A3030 Area B - Prepare Grade Foundations 2 Oct/03/25 Oct/07/25 Overtime Work Week 197 A3040 Area C - Prepare Grade Foundations 2 Oct/07/25 Oct/09/25 Overtime Work Week 198 A2100 Area B - F/P Perimeter Foundations 3 Oct/08/25 Oct/13/25 Overtime Work Week 199 A3050 Area D - Prepare Grade Foundations 2 Oct/09/25 Oct/10/25 Overtime Work Week 200 A2170 Area A - F/P Wall And Piers 3 Oct/09/25 Oct/14/25 Overtime Work Week 201 A2120 Area C - F/P Perimeter Foundations 2 Oct/14/25 Oct/16/25 Overtime Work Week 202 A2180 Area B - F/P Wall And Piers 3 Oct/14/25 Oct/17/25 Overtime Work Week 203 A2140 Area D - F/P Perimeter Foundations 3 Oct/16/25 Oct/21/25 Overtime Work Week 204 A2190 Area C - F/P Wall And Piers 4 Oct/20/25 Oct/23/25 Overtime Work Week 205 A3070 Area A - Backfill Walls to Grade 2 Oct/22/25 Oct/27/25 Overtime Work Week 206 A2200 Area D - F/P Wall And Piers 3 Oct/24/25 Oct/28/25 Overtime Work Week 207 A3080 Area B - Backfill Walls to Grade 2 Oct/27/25 Oct/28/25 Overtime Work Week 208 A3120 Area C - Backfill Walls to Grade 2 Oct/31/25 Nov/03/25 Overtime Work Week 209 A2160 Area A - Drill F/P Deck Foundations 5 Nov/03/25 Nov/10/25 Overtime Work Week 210 A3130 Area D - Backfill Walls to Grade 2 Nov/07/25 Nov/10/25 Overtime Work Week 211 A2270 FRP Building Slab (Including Mech Radiant Heat)12 Nov/10/25 Nov/25/25 Overtime Work Week 212 A2890 Area A - Construct Shear/Exterior Walls GL A 1-8 4 Nov/26/25 Dec/03/25 5 Days/Week w/ Holidays 213 A2630 Floor 1 - Set Steel Columns and HSS 5 Dec/02/25 Dec/08/25 5 Days/Week w/ Holidays 214 A2910 Area B - Construct Shear/Exterior Walls GL E 4-8 3 Dec/04/25 Dec/08/25 5 Days/Week w/ Holidays 215 A2600 Floor 1 - Set MT Columns Area A/B 2 Dec/09/25 Dec/10/25 5 Days/Week w/ Holidays 216 A2920 Floor 1 - Area C/D - Construct Shear/Exterior Walls 6 Dec/09/25 Dec/16/25 5 Days/Week w/ Holidays 217 A3400 Floor 1 - Grout Baseplate and Pourback Diamonds 4 Dec/11/25 Dec/16/25 5 Days/Week w/ Holidays 218 A3690 Floor 1 - Set Beams Area A/B 5 Dec/11/25 Dec/17/25 5 Days/Week w/ Holidays 219 A3680 Floor 1 - Set MT Columns C/D 3 Dec/18/25 Dec/22/25 5 Days/Week w/ Holidays 220 A2980 Floor 1 Set DLT Deck A/B 5 Dec/18/25 Dec/24/25 5 Days/Week w/ Holidays 221 A3740 Floor 1 - Shear Wall/Ext Post MT Beams 6 Dec/18/25 Dec/26/25 5 Days/Week w/ Holidays 222 A3700 Floor 1 - Set Beams Area C/D 4 Dec/23/25 Dec/29/25 5 Days/Week w/ Holidays 223 A3710 Floor 1 Install Roof Joist - Area C/D 4 Dec/30/25 Jan/05/26 5 Days/Week w/ Holidays 224 A3730 Floor 1 Set DLT Deck - Area C/D 5 Dec/30/25 Jan/06/26 5 Days/Week w/ Holidays 225 A3720 Floor 1 Install Roof Sheathing - Area C/D 2 Jan/06/26 Jan/07/26 5 Days/Week w/ Holidays 226 A3520 Floor 2 - Set MT Columns and Beams 4 Jan/07/26 Jan/12/26 5 Days/Week w/ Holidays 227 A3760 Floor 2 - Set Steel Framing 3 Jan/13/26 Jan/15/26 5 Days/Week w/ Holidays 228 A3750 Floor 2 - Set DLT Deck 3 Jan/16/26 Jan/21/26 5 Days/Week w/ Holidays 229 A3770 Floor 2 - Frame/Sheath Exterior Walls 5 Jan/22/26 Jan/28/26 5 Days/Week w/ Holidays 230 Enclosure SystemsEnclosure Systems 180 Oct/17/25 Jul/06/26 231 A3060 Area A - Below Grade Waterproofing 3 Oct/17/25 Oct/22/25 Overtime Work Week 232 A3110 Area B - Below Grade Waterproofing 2 Oct/22/25 Oct/27/25 Overtime Work Week 233 A3100 Area C - Below Grade Waterproofing 2 Oct/29/25 Oct/31/25 Overtime Work Week 234 A3090 Area D Below Grade Waterproofing 2 Nov/03/25 Nov/05/25 Overtime Work Week 235 A3270 Construct Temporary Deck 5 Nov/10/25 Nov/17/25 5 Days/Week w/ Holidays 236 A4440 Ships Ladder - Install 2 Jan/07/26 Jan/08/26 5 Days/Week w/ Holidays 237 A1220 Enclosure 50 Jan/08/26 Mar/19/26 5 Days/Week w/ Holidays 238 A4490 Roof Hatch - Install 5 Jan/09/26 Jan/15/26 5 Days/Week w/ Holidays 239 A1560 Roofing 30 Feb/27/26 Apr/09/26 5 Days/Week w/ Holidays 240 A1590 Install Solar Panel System 30 Apr/10/26 May/21/26 5 Days/Week w/ Holidays 241 A1580 Green Roofing 30 May/22/26*Jul/06/26 5 Days/Week w/ Holidays 242 Interior Rough InInterior Rough In 139 Oct/14/25 May/01/26 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan 2026 2027 Area A - Prepare Grade Foundations Area A - F/P Perimeter Foundations Area B - Prepare Grade Foundations Area C - Prepare Grade Foundations Area B - F/P Perimeter Foundations Area D - Prepare Grade Foundations Area A - F/P Wall And Piers Area C - F/P Perimeter Foundations Area B - F/P Wall And Piers Area D - F/P Perimeter Foundations Area C - F/P Wall And Piers Area A - Backfill Walls to Grade Area D - F/P Wall And Piers Area B - Backfill Walls to Grade Area C - Backfill Walls to Grade Area A - Drill F/P Deck Foundations Area D - Backfill Walls to Grade FRP Building Slab (Including Mech Radiant Heat) Area A - Construct Shear/Exterior Walls GL A 1-8 Floor 1 - Set Steel Columns and HSS Area B - Construct Shear/Exterior Walls GL E 4-8 Floor 1 - Set MT Columns Area A/B Floor 1 - Area C/D - Construct Shear/Exterior Walls Floor 1 - Grout Baseplate and Pourback Diamonds Floor 1 - Set Beams Area A/B Floor 1 - Set MT Columns C/D Floor 1 Set DLT Deck A/B Floor 1 - Shear Wall/Ext Post MT Beams Floor 1 - Set Beams Area C/D Floor 1 Install Roof Joist - Area C/D Floor 1 Set DLT Deck - Area C/D Floor 1 Install Roof Sheathing - Area C/D Floor 2 - Set MT Columns and Beams Floor 2 - Set Steel Framing Floor 2 - Set DLT Deck Floor 2 - Frame/Sheath Exterior Walls Area A - Below Grade Waterproofing Area B - Below Grade Waterproofing Area C - Below Grade Waterproofing Area D Below Grade Waterproofing Construct Temporary Deck Ships Ladder - Install Enclosure Roof Hatch - Install Roofing Install Solar Panel System Green Roofing Wood Lake Nature Center Building July 2025 Schedule Update Milestone Pre-Construction Procurement Construction Critical Work Critical Milestones Progressed Project Summary Page 5 of 7 Data Date: Aug/04/25 Date Printed: Aug/08/25 Layout: WLNC Monthly Update Page 89 of 183 #Activity ID Activity Name Orig.Dur'n Start Finish Calendar 243 A2260 Area A - Undgeround Electric/LV RO 4 Oct/14/25 Oct/20/25 Overtime Work Week 244 A3240 Area B - Underground Electric/LV RO 4 Oct/20/25 Oct/24/25 Overtime Work Week 245 A3250 Area C - Undergound Electric/LV RO 4 Oct/24/25 Oct/30/25 Overtime Work Week 246 A2900 Area A - Underground Mechanical and Plumbing 6 Oct/27/25 Nov/03/25 Overtime Work Week 247 A3260 Area D - Undergound Electric/LV RO 6 Oct/30/25 Nov/07/25 Overtime Work Week 248 A3370 Area B - Underground Mechanical and Plumbing 3 Nov/03/25 Nov/06/25 Overtime Work Week 249 A3380 Area C - Underground Mechanical and Plumbing 4 Nov/04/25 Nov/07/25 Overtime Work Week 250 A3390 Area D - Underground Mechanical and Plumbing 3 Nov/10/25 Nov/13/25 Overtime Work Week 251 A3480 Frame Walls - Priority Walls 3 Jan/08/26 Jan/12/26 5 Days/Week w/ Holidays 252 A2620 MEP Rough In/Inspect - Above Ceiling 15 Jan/13/26 Feb/03/26 5 Days/Week w/ Holidays 253 A3430 Set HM Door Frames 2 Jan/13/26 Jan/14/26 5 Days/Week w/ Holidays 254 A3440 MEP Rough In/Inspect - Priority Walls 15 Jan/13/26 Feb/03/26 5 Days/Week w/ Holidays 255 A3470 Operable Partition - Install Track 3 Jan/13/26 Jan/15/26 5 Days/Week w/ Holidays 256 A3530 MEP Rough In/Inspect - Priority Walls 9 Jan/13/26 Jan/26/26 5 Days/Week w/ Holidays 257 A2610 Frame Walls - Non Priority Walls 14 Feb/04/26 Feb/23/26 5 Days/Week w/ Holidays 258 A3450 Drywall - Priority Walls 8 Feb/04/26 Feb/13/26 5 Days/Week w/ Holidays 259 A3420 MEP Rough In/Inspect - Non Priority Wall 15 Feb/24/26 Mar/16/26 5 Days/Week w/ Holidays 260 A3670 Polish Concrete Floors 5 Feb/24/26 Mar/02/26 5 Days/Week w/ Holidays 261 A3460 Drywall - Non Priority Walls 14 Mar/20/26 Apr/08/26 5 Days/Week w/ Holidays 262 A1600 Install MEP Equipment 20 Apr/03/26 Apr/30/26 5 Days/Week w/ Holidays 263 A3490 Frame Ceiling - Gyp Ceilings 5 Apr/09/26 Apr/15/26 5 Days/Week w/ Holidays 264 A3500 MEP Rough In - Set Ceiling Devices Gyp Ceilings 5 Apr/16/26 Apr/22/26 5 Days/Week w/ Holidays 265 A4040 Install NDS-1 Switch 7 Apr/21/26 Apr/29/26 5 Days/Week w/ Holidays 266 A3510 Drywall - Ceilings and Soffits 7 Apr/23/26 May/01/26 5 Days/Week w/ Holidays 267 Interior FinishesInterior Finishes 121 Apr/03/26 Sep/23/26 5 Days/Week w/ Holidays 268 A3540 Paint Walls - Priority Walls 4 Apr/03/26 Apr/08/26 5 Days/Week w/ Holidays 269 A3550 Paint Walls - Non Priority Walls and Ceilings 8 May/04/26 May/13/26 5 Days/Week w/ Holidays 270 A3560 Install Finished Millwork/Casework 9 May/14/26 May/27/26 5 Days/Week w/ Holidays 271 A3570 MEP Finishes 20 May/28/26 Jun/24/26 5 Days/Week w/ Holidays 272 A3580 Install Door Frames - Wood 7 Jun/25/26 Jul/06/26 5 Days/Week w/ Holidays 273 A3590 Install ACT and Specialty Ceilings 8 Jul/07/26 Jul/16/26 5 Days/Week w/ Holidays 274 A3640 MEP - Device In Grid 12 Jul/10/26 Jul/27/26 5 Days/Week w/ Holidays 275 A3600 Install Specialties 6 Jul/17/26 Jul/24/26 5 Days/Week w/ Holidays 276 A3660 Hang Doors - Wood and HM 7 Jul/17/26 Jul/27/26 5 Days/Week w/ Holidays 277 A3610 Install Flooring 12 Jul/27/26 Aug/11/26 5 Days/Week w/ Holidays 278 A3620 Paint Walls - Final Coat 5 Aug/12/26 Aug/18/26 5 Days/Week w/ Holidays 279 A3630 Install Appliances 2 Aug/12/26 Aug/13/26 5 Days/Week w/ Holidays 280 A4510 Install Final Finish Trim 5 Aug/14/26 Aug/20/26 5 Days/Week w/ Holidays 281 A4500 Build Out Exhibit Area 15 Aug/21/26 Sep/11/26 5 Days/Week w/ Holidays 282 A3650 Construction Clean 8 Sep/14/26 Sep/23/26 5 Days/Week w/ Holidays 283 Startup/ComissioningStartup/Comissioning 35 Jul/28/26 Sep/15/26 5 Days/Week w/ Holidays 284 A1320 Project Startup & Energization 35 Jul/28/26 Sep/15/26 5 Days/Week w/ Holidays 285 Sitework and LandscapeSitework and Landscape 57 Apr/01/26 Jun/19/26 5 Days/Week w/ Holidays 286 A1330 Sitework and Landscaping 57 Apr/01/26*Jun/19/26 5 Days/Week w/ Holidays 287 Project Startup & CloseoutProject Startup & Closeout 60 Aug/25/26 Nov/17/26 5 Days/Week w/ Holidays 288 A1370 B3 Review & Certification 15 Aug/25/26 Sep/15/26 5 Days/Week w/ Holidays 289 A1350 Owner Move-in & Training 19 Oct/22/26 Nov/17/26 5 Days/Week w/ Holidays 290 Completion ListCompletion List 10 Sep/24/26 Oct/07/26 5 Days/Week w/ Holidays Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan 2026 2027 Area A - Undgeround Electric/LV RO Area B - Underground Electric/LV RO Area C - Undergound Electric/LV RO Area A - Underground Mechanical and Plumbing Area D - Undergound Electric/LV RO Area B - Underground Mechanical and Plumbing Area C - Underground Mechanical and Plumbing Area D - Underground Mechanical and Plumbing Frame Walls - Priority Walls MEP Rough In/Inspect - Above Ceiling Set HM Door Frames MEP Rough In/Inspect - Priority Walls Operable Partition - Install Track MEP Rough In/Inspect - Priority Walls Frame Walls - Non Priority Walls Drywall - Priority Walls MEP Rough In/Inspect - Non Priority Wall Polish Concrete Floors Drywall - Non Priority Walls Install MEP Equipment Frame Ceiling - Gyp Ceilings MEP Rough In - Set Ceiling Devices Gyp Ceilings Install NDS-1 Switch Drywall - Ceilings and Soffits Paint Walls - Priority Walls Paint Walls - Non Priority Walls and Ceilings Install Finished Millwork/Casework MEP Finishes Install Door Frames - Wood Install ACT and Specialty Ceilings MEP - Device In Grid Install Specialties Hang Doors - Wood and HM Install Flooring Paint Walls - Final Coat Install Appliances Install Final Finish Trim Build Out Exhibit Area Construction Clean Project Startup & Energization Sitework and Landscaping B3 Review & Certification Owner Move-in & Training Wood Lake Nature Center Building July 2025 Schedule Update Milestone Pre-Construction Procurement Construction Critical Work Critical Milestones Progressed Project Summary Page 6 of 7 Data Date: Aug/04/25 Date Printed: Aug/08/25 Layout: WLNC Monthly Update Page 90 of 183 #Activity ID Activity Name Orig.Dur'n Start Finish Calendar 291 A1630 Completion List 10 Sep/24/26 Oct/07/26 5 Days/Week w/ Holidays 292 PunchlistPunchlist 25 Oct/08/26 Nov/11/26 5 Days/Week w/ Holidays 293 A1250 Punchlist & Final Clean 10 Oct/08/26 Oct/21/26 5 Days/Week w/ Holidays 294 A2650 Owner Install - Science Museum Exhibit Install 15 Oct/22/26 Nov/11/26 5 Days/Week w/ Holidays Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan 2026 2027 Completion List Punchlist & Final Clean Owner Install - Science Museum Exhibit Install Wood Lake Nature Center Building July 2025 Schedule Update Milestone Pre-Construction Procurement Construction Critical Work Critical Milestones Progressed Project Summary Page 7 of 7 Data Date: Aug/04/25 Date Printed: Aug/08/25 Layout: WLNC Monthly Update Page 91 of 183 8440 Eagle Creek Pkwy Savage, MN 55378 Project: Wood Lake Nature Center Job #:6025002 Requested by: Alex Spangler Date: 8/18/2025 Description of work: Additional costs associated with working 10hr days for underground mechanical and plumbing. Exclusions: MATERIALS -$ Material: glue and fuel -$ Sales Tax: 9.03 % -$ Material Subtotal: -$ LABOR Hours Labor Rate Cost Sheet Metal Field 320 x .2 64 36.20 per hour 2,316.80$ Plumbing Field 850 x .2 170 57.08 per hour 9,703.60$ Pipefitter Field 160 x .2 32 59.78 per hour 1,912.96$ -$ -$ -$ -$ -$ -$ Labor Subtotal: 13,933.36$ SUBCONTRACTS 1) -$ 2) -$ 3) -$ 4) -$ 5) -$ Subcontracts Subtotal: -$ Equipment Rental.....………..................................... -$ Indirect Costs for this C.O. ................................…… -$ Permits and Fees .............................................…… -$ Change Order Subtotal Cost ....… 13,933.36$ Overhead 10 % ........…..1,393.00$ Subtotal with Overhead ..........…. 15,326.36$ Margin .... 0 % ........…. -$ This proposal may be withdrawn by us if not Subtotal with Mark-up ................. 15,326.36$ accepted within 30 days. Credits .................................……. -$ Special Insurance .................….. -$ Time extension: 0 days. Bond Premium .....................…… -$ TOTAL CHANGE ORDER PRICE: 15,326.00$ Submitted by: Date: Approved by: Date: CE #57 Schedule Equipment Page 92 of 183 From: Mike Dworsky <mike.dworsky@ramseyco.com> Sent: Friday, July 25, 2025 11:21 AM To: Alex Spangler Subject: Re: Overtime pricing Categories: Pricing Followup CAUTION: External Sender. Use caution when clicking on links or attachments. Alex - The additional price for 50 hour weeks (M-F 10 hour days) would be $2,577.00 Mike Dworsky, P.E. | Project Manager Foundations Group Ramsey Companies | 8297 Brooklyn Blvd | Minneapolis, MN 55445 763.999.5509 direct | 763-290-5654 cell mike.dworsky@ramseyco.com | www.ramseyco.com An Affirmative Action, Equal Opportunity Employer From: Alex Spangler <Alex.Spangler@mortenson.com> Sent: Friday, July 25, 2025 8:13 AM To: Mike Dworsky <mike.dworsky@ramseyco.com> Subject: Overtime pricing Hi Mike, I was wondering if you had a chance to put a number to the overtime schedule we sent out. This would be a number to change the work at Woodlake from a standard day to a 10 hour day. Can you shoot me a number for that?Need it today to finalize some pricing thanks. Alex Spangler 720-253-3517 Page 93 of 183 0 Date:to COR NO:03D Soil Type: Work Requested By: Reg Hours Reg Rate OT Hours OT Rate Per Diem Rate Per Diem Total Labor Total Units UOM Unit Price 0.0 125.00$ -$ -$ -$ -$ 0.0 EA -$ 0.0 105.00$ -$ -$ -$ -$ 0.0 EA -$ 0.0 105.00$ -$ -$ -$ -$ 0.0 EA -$ 0.0 105.00$ -$ -$ -$ -$ 0.0 EA -$ 0.0 105.00$ -$ -$ -$ -$ 0.0 EA -$ -$ -$ -$ -$ -$ 0.0 EA -$ -$ -$ -$ -$ -$ 0.0 EA -$ 214.0 50.00$ -$ -$ -$ 10,700.00$ 0.0 EA -$ 214.0 37.00$ -$ -$ -$ 7,918.00$ 0.0 EA -$ 214.0 37.00$ -$ -$ -$ 7,918.00$ 0.0 EA -$ 214.0 37.00$ -$ -$ -$ 7,918.00$ 0.0 EA -$ 28.0 37.00$ -$ -$ -$ 1,036.00$ 0.0 EA -$ -$ -$ -$ -$ -$ 0.0 EA -$ -$ -$ -$ -$ -$ 0.0 EA -$ Total -$ 35,490.00$ 0.0 EA -$ 0.0 EA -$ 0.0 EA -$ 0.0 EA -$ 0.0 -$ 0.0 EA -$ 0.0 -$ 0.0 EA -$ -$ -$ -$ 0 EA -$ -$ 0 EA -$ -$ 0 EA -$ -$ 0 EA -$ -$ 0 EA -$ -$ 0 EA -$ -$ 0 EA -$ -$ 0 EA -$ -$ 0 EA -$ Units UM Rate 0.0 HR -$ 0.0 HR -$ 0.0 HR -$ 0.0 HR -$ 0.0 HR -$ 0.0 HR -$ 0.0 HR -$ 0.0 HR -$ 0.0 HR -$ Schedule extended days, due to this request. Date: Signature Print Name and Title Total -$ TOTAL AMOUNT DUE 39,640.20$ Authorized Signature: -$ Profit and Overhead - Combined 10.0% 3,549.00$ -$ *Additional Bond Expense 1.5% 601.20$ -$ Excise Tax 9.025% -$ -$ *Sub/Outside Services Mark-up 5.0% -$ -$ Sub-total Material -$ -$ Sub-total Subs/Outside Services -$ -$ Sub-total Equipment -$ -$ Sub-total Other -$ Description Total Sub-total Labor 35,490.00$ -$ Sub-total Subsistence -$ Total -$ Total -$ OTHER SUMMARY -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ SUBCONTRACTOR(S) AND OUTSIDE SERVICES -$ -$ -$ -$ -$ Total -$ Total -$ -$ -$ -$ Equipment Model Reg Hours Reg Rate Stdby Hours Stdby Rate -$ -$ EQUIPMENT -$ Laborer/Operator -$ -$ Laborer/Operator -$ Laborer/Operator -$ Foreman -$ Laborer/Operator -$ -$ OT Premium -$ Laborer/Operator -$ Laborer/Operator -$ Laborer/Operator -$ Laborer/Operator -$ LABOR MATERIALS Labor Material (Include Tickets/Invoices)Total Foreman -$ Team Leader: DESCRIPTION OF WORK PERFORMED: 2 hours of OT per person starting 8/28/25 through 1/06/26 to expedite building slab pour. 2 OT hours x 93 working days = 186 hours. 2nd Crew(utilities) figured at 14 working days, 14 x 2= 28 hours. OT premium is based on OT rate minus standard pay rate. Foreman OT =$175 per hour/ Foreman Standard = $125 per hour/ OT Premium = $50 per Hour Laborer/Operator OT = $142 per Hour/ Laborer/Operator standard = $105 per hour/ OT Premium = $37 per hour. This pricing does not include any costs for winter conditions, this is strictly for the OT called out on the schedule. See alternate add for winter conditions. 700 Meadow Lane North, Minneapolis, MN 55422 Weather: Field Order No.: Temp: Location/Stationing: Plan Page: Bill To: Mortenson Owner: City of Richfield Present at Site: SUPPLEMENTAL PAYMENT REQUEST Internal Admin. Use Only COR Control # 03D 8/29/2025 Job # Project Name:Wood Lake Nature Center Page 94 of 183 Request for Change - 2025-020-4 Effective Date - 8/15/2025 Project: Job No: Contract No: Wood Lake Nature Center 24030056 2025-020 OlympiaTech Electric 13700 Water Tower Circle Plymouth, MN 55441 Phone: 763-559-1900 Fax: 763-559-5541 To:Alex Spangler Mortenson Construction 700 Meadow Lane North Minneapolis, MN 55422 Ph: 763-522-2100 Fax: 763-287-5457 Subject:Proposal Request Revised July Schedule Update Work Description: See attached for scope and additional cost related to schedule update. We are pleased to offer the following pricing for items listed below: While this quote is intended to be valid for 30 days after the date stated herein (“Effective Date”), due to volatility in costs for materials and labor we cannot guarantee the pricing stated in this quote (“Pricing”) prior to receiving a signed change order with you for the work described herein (“Change Order”). We reserve the right to change the Pricing or withdraw this quote prior to signing a Change Order. If we have not received a signed Change Order or other clear authorization to proceed in writing within 30 days after the Effective Date this quote shall be deemed automatically withdrawn. Pricing: Electrical26-01-01 43,022.00 Bond26-01-01 620.00 If you have any questions, please contact me at 763-231-4981. Final Amount:$43,642.00 Submitted by:Approved by: Date: Jason Schimek OlympiaTech Electric, Inc. Page 1 of 1 406187 Page 95 of 183 Revised July Schedule Update Description: Per July 2025 Schedule Update (schedule dated 08/08/2025) construction schedule working 10-hour days and 5 days a week for the duration of our UG conduit installation per the following line items only per below. The cost includes premium overtime labor and labor productivity loss. Schedule Item #243 – Area A UG electric/LV RI, Schedule Item #244 – Area B UG electric/LV RI, Schedule Item #245 – Area C UG electric/LV RI and Schedule Item #247 - Area D UG electric/LV RI. Refer to overtime impact and loss of productivity calculations per below: Payment and Performance bond $620.00 Total cost add $43,642.00 Page 96 of 183 Date:Email8/8/2025 n/aSummary of Changes: Mortenson Requested Schedule Revision: "July 2025" dated 8-4-2025/8-8-2025Building Concrete▪ Foundations OT (1.5 Time only)▪ Slabs Overtime (1.5 Time only)▪ Heated ready-mix at drilled piers▪ Blanket drilled piers▪ Slab on Grade- Heated ready mix -Accelerator-Blanket subgrade area following turnover of non-frozen subgrade from earthwork contractor-1 ea. Re-blanket slab after rough in (removal of blankets by others)-Blanket slab after pour▪Pricing:Sincerely,Dan Brenteson Connor PolzinProject Manager/Estimator Project EngineerNorthland Concrete & Masonry Company, LLC Northland Concrete & Masonry Company, LLCDirect: 952-345-4567 Cell: 612-403-6290 Direct: 952-345-4572 Cell: 612-708-2495Blanketing of slab on grade will likely lead to reduced quality at slab on grade (boot prints, blanket marks etc.). NCM does not accept the risk or costs for repairs related to thisby othersEmail: dbrenteson@northlandcm.comEmail: cpolzin@northlandcm.com7,770$ Overhead & Profit7,345$ Base Price: Site ConcreteTax Status:Project is TaxableAddenda:Base Price: Building Concrete84,675$ Labor:51,688$ Material11,074$ Equipment6,798$ SubcontractsBase Price: Masonryby othersCompany:MortensonProject Location:Richfield, MN 55423Project Name:Wood Lake Nature CenterDocuments Dated:Cost Change Proposal8/18/2025Telephone:(720) 253-3517Attention:Alex Spangleralex.spangler@mortenson.comNorthland Concrete and Masonry Company, LLC Page 1 of 2Page 97 of 183 Standard Exclusions: (NCM job specific scope of work supersedes this list)Standard Notes: (NCM job specific scope of work supersedes this list)▪ All work assumes normal working hours 7AM-3:30PM▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪Pricing assumes use of unaltered “AIA A401-1997 Standa rd Form of Agreement between Contractor and Sub-Contractor” NCM Retention shall not be greater than that being withheld from the owner to the General ContractorNCM is not responsible for floor fillers, grinding or floor prep of any kind if we meet flatness specificationsNCM and General Contractor to mutually agree on the project schedule prior to final contractGeneral Contractor is to be responsible for burping the building and or building ventilationGeneral Contractor is to be responsible for an carbonation of slabs due to insufficient ventilation, temporary heating or similarLayout line or grade, all concrete pads +/- .10’, balancedClear working space from face of foundations to face of any adjacent surfaces can be no less than 3'-0"Cast in Place walls are Symon Pan Form finishNCM will place embeds according to ACI tolerances, but in no event shall the tolerance be less than 1” in any directionLayout for building concrete and masonry is included. Layout for Site Concrete is not included and is to be performed by the General Contractor's surveyorIf sloped concrete floors are designed at ¼” per foot slope, or less, be advised that standing water is inevitableAll prices quoted are in effect for 15 days from the date of quotationGeneral Contractor to provide access for truck dumping of concrete unless noted aboveAssumes slab on grade base material is installed to a tolerance of +/- .10’ balanced (by others)▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪Use of non-acidic washing product for masonry cleaning▪▪▪ Layout for site concrete (provided by surveyor)▪▪▪▪Site Concrete (Curb & Gutter, Paving, Drive Approaches, Sidewalks)Duct bank or Concrete encasementSite Furnishings (Bike racks, benches, signage etc.)Sign, Light, Flagpole or Fence Post basesMonument SignsWelding of lintelsBar positionersMasonry insulationColored CMU and MortarDry Block (or equivalent) mortar and block Masonry sealersFormwork Engineering or Engineer InspectionsEquipment pads not shown on Architectural or Structural DocumentsGypcrete or other cast underlayment materialsColored ConcreteEquipment GroutingAsphaltic or bitumen coatingsGalvanized, Stainless Steel, Fiber Glass or Rubber Washer form tiesSealed, densified/hardened, top cast or polished concreteMud slabs, Working Slabs etc.Vapor barrierMetal Decking or Shoring of metal deckingPouring of SOMD to levelness (in lieu of thickness)Lightweight Concrete or CMU Precast plank and grouting of precastFire safing, fireproofing or sound proofing assembliesThermal modelling or Thermal Control of concrete▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪Supply or Install of weldable reinforcing steel, DBA'sAll openings that are not structural openings on the structural documents (by others)Moisture mitigation admixtures or systemsJoint sealants, control joint caulking or hot pour sealantsAnti-slip accessories or tapeAnchor bolts and miscellaneous steel materialExcavation, backfill, sand fill, compaction or underpinningSite Access, Haul Roads etc.Water proofing, damp proofing or foundation insulationWaterproofing admixtures (Xypex etc.)Liquidated and Consequential damagesPotential vaccination mandates regarding Covid-19 place an unquantifiable impact on labor and material availabilityBonds PermitsFAA Permits, Air RightsConcrete, Masonry and Drill/Epoxy special inspection or testing expenses, Certified Ready-Mix“Fire Watch” of open flames, extremely hot materials sparks or similarSurveyingBarricades, Traffic Control, Signage etc.Environmental ProtectionSaw-cutting, demolition or patchingDumpster ExpenseWinter conditions (Enclosures, Heat Charges, Accelerator etc.)Snow or frost removalFrost protection or thawing of sub-gradeBuilding heat and ventilationTemporary utilities or powerDewateringNorthland Concrete and Masonry Company, LLC Page 2 of 2Page 98 of 183 Rates plus 10% used for calculation of StrucuctureCraft storage fees. Page 99 of 183 City Council Meeting 9/23/2025 Agenda Section: Consent Calendar Agenda Item: 7.g. Report Prepared By: Jay Henthorne, Police Chief Department Director: Jay Henthorne, Police Chief Item for Consideration: Consider the adoption of a resolution authorizing acceptance of Office of Traffic Safety (OTS) funds for an extension on an original four-year grant to fully fund an officer dedicated to DWI enforcement in Richfield. EXECUTIVE SUMMARY The National Highway Traffic Safety Administration (NHTSA) is providing federal funding to the OTS to implement a program to support one full time officer solely for DWI enforcement. Eight counties, including Hennepin, were chosen to receive grant funding. The grant is administered through the OTS. The grant was guaranteed for four years (2015-2019). However, the grant has been written for an additional federal fiscal year at a time for 2020, 2021, 2022, 2023, 2024, 2025, and now 2026. The City of Richfield has received an additional extension and has been awarded $138,374.93 for 2026. HISTORICAL CONTEXT The average number of DWI arrests per year in Richfield for the past 10 years is 253. • In 2016, Richfield had 26 alcohol related crashes. • In 2017, Richfield had 30 alcohol related crashes. • In 2018, Richfield had 35 alcohol related crashes. • In 2019, Richfield had 37 alcohol related crashes. • In 2020, Richfield had 32 alcohol related crashes. • In 2021, Richfield had 42 alcohol related crashes. • In 2022, Richfield had 40 alcohol related crashes. • In 2023, Richfield had 32 alcohol related crashes. • In 2024, Richfield had 49 alcohol related crashes. • From 01/01/2025-09/16/2025, Richfield had 20 alcohol related crashes. • Minnesota Motor Vehicle Crash Facts data show that the hours between 5:00 p.m. and 5:00 a.m. as having the highest concentration of alcohol related crashes. The DWI officer's work shift will be from 5:00 p.m. to 5:00 a.m. with a minimum of two Fridays and two Saturdays per month to be a required part of the DWI officer's schedule. Statistics will be checked daily, including but not limited to: speed tickets, seat belt tickets, texting tickets, "Not a Drop" tickets and warnings associated with these statistics. Proactive criminal interdiction patrol would also be implemented. • The City of Richfield has been approved to receive $138,374.93 from the DWI Officer grant for 2026. RECOMMENDED ACTION BY MOTION: Adopt a resolution allowing the Richfield Department of Public Safety to accept a grant from the Office of Traffic Safety (OTS) for an extension on an original four- year grant to fully fund an officer dedicated for DWI enforcement in Richfield. Page 100 of 183 EQUITABLE OR STRATEGIC CONSIDERATIONS OR IMPACTS The Richfield Police Department will work to ensure this funding/or this agreement benefits the community as a whole, including low-income communities, communities of color, and the disability community. POLICIES (RESOLUTIONS, ORDINANCES, REGULATIONS, STATUTES, ETC.) Public Safety does not accept financial support unless it is designated for a specific program that will affect the department as a whole. • The grant money will be used by Public Safety to pay for one full-time police officer salary; including overtime and/or training. • Minnesota Statute 465.03 requires that every acceptance of a grant or devise of real or personal property on terms prescribed by the donor be made by resolution of more than two-thirds majority of the City Council. • The Administrative Services Department issued a memo on November 9, 2004, requiring that all grants and restricted donations to departments be received by resolution and by a two-thirds majority of the City Council in accordance with Minnesota Statute 465.03. This is a routine request with no strategic outcome considerations. CRITICAL TIMING ISSUES The total length of the grant was for four years, however, grants will be written for one federal fiscal year at a time and the City of Richfield has received an extension on an original four-year grant to fully fund an officer. FINANCIAL IMPACT • Federal guidelines require this money be spent on projects designed to reduce DWI incidents. Both the officer and majority of the equipment funded by the grant can only be used for the enforcement of laws prohibiting driving while impaired. If the DWI officer responds to, or is called to an incident for something other than an alcohol-related driving offense, the time spent on non-DWI related enforcement exceeding 15 successive minutes must be paid for by the agency. The vehicle will be assigned to and driven solely by the DWI officer. • The Richfield Department of Public Safety has developed a work plan and budget that has been approved by the OTS. • The grant will cover one full-time sworn officer, and fringe benefits are covered by the grant. The Richfield Department of Public Safety has funds budgeted for items not covered by the grant. LEGAL CONSIDERATIONS There are no legal considerations. ALTERNATIVE RECOMMENDATION(S) Council could not approve the acceptance of the grant but the Richfield Department of Public Safety would then not be able to dedicate an officer to DWI enforcement. ATTACHMENTS 1. Award Letter 2. 1282471_5015834-FY26RichfieldGrantAgreement 3. SFY_2012_EUDL_Grant_Certification_Regarding_Lobbying (3) Page 101 of 183 EQUAL OPPORTUNITY EMPLOYER Office of Traffic Safety 445 Minnesota Street • Suite 1620 • Saint Paul, Minnesota 55101 Phone: 651.201.7065 • TTY: 651.282.6555 ots.dps.mn.gov Alcohol and Gambling Enforcement Bureau of Criminal Apprehension Driver and Vehicle Services Emergency Communication Networks Homeland Security and Emergency Management Minnesota State Patrol Office of Communications Office of Justice Programs Office of Pipeline Safety Office of Traffic Safety State Fire Marshal MINNESOTA DEPARTMENT OF PUBLIC SAFETY September 4, 2025 Richfield Police Department 6700 Portland Avenue South Richfield, MN 55423 FY2026 DWI Traffic Safety Officer Grant Dear Chief Jay Henthorne, I am happy to announce that your agency’s application for the FY2026 DWI Traffic Safety Officer project submitted by Sergeant Steen has been awarded. The approved grant amount will be $138,374.93 for the period October 1, 2025 through September 30, 2026. In the coming days, the grant agreement will be created so it would be good to get this grant opportunity before your city council. I look forward to this continuing partnership! Sincerely, Michael Hanson, Director Department of Public Safety, Office of Traffic Safety By Duane Siedschlag Impaired Driving Program Coordinator Office of Traffic Safety Page 102 of 183 Grant Contract Agreement Page 1 of 2 DPS Grant Contract Agreement Non-State (rev. September 2022) Minnesota Department of Public Safety (“State”) Office of Traffic Safety 445 Minnesota Street, Suite 1620 Saint Paul, MN 55101 Grant Program: 2026 NHTSA: DWI / Traffic Safety Officer Grant Contract Agreement No.: A-OFFICR26-2026-RICHFPD-029 Grantee: Richfield Police Department 6700 Portland Avenue South Richfield, MN 55423-2560 Grant Contract Agreement Term: Effective Date: 10/01/2025 Expiration Date: 09/30/2026 Grantee’s Authorized Representative: Sergeant Matthew Steen 6700 Portland Avenue South Richfield, MN 55423-2560 (612)246-2375 msteen@richfieldmn.gov Grant Contract Agreement Amount: Original Agreement $ 138,374.93 Matching Requirement $ 0.00 State’s Authorized Representative: Duane Siedschlag, Impaired Driving Program Coordinator 445 Minnesota Street, Suite 1620 Saint Paul, MN 55101 (651)221-7078 Duane.siedschlag@state.mn.us Federal Funding: CFDA/ALN: 20.608 & 20.608 & 20.600 FAIN: 69A37525300001640MNA & 69A37525300001640MNA & 69A37525300004020MNO State Funding: N/A Special Conditions: None Under Minn. Stat. § 299A.01, Subd 2 (4) the State is empowered to enter into this grant contract agreement. Term: The creation and validity of this grant contract agreement conforms with Minn. Stat. § 16B.98 Subdivision 5. Effective date is the date shown above or the date the State obtains all required signatures under Minn. Stat. § 16B.98, Subdivision 7, whichever is later. Once this grant contract agreement is fully executed, the Grantee may claim reimbursement for expenditures incurred pursuant to the Payment clause of this grant contract agreement. Reimbursements will only be made for those expenditures made according to the terms of this grant contract agreement. Expiration date is the date shown above or until all obligations have been satisfactorily fulfilled, whichever occurs first. The Grantee, who is not a state employee, will: Perform and accomplish such purposes and activities as specified herein and in the Grantee’s approved 2026 NHTSA: DWI / Traffic Safety Officer Application [“Application”] which is incorporated by reference into this grant contract agreement and on file with the State at 445 Minnesota Street, Suite 620, Saint Paul, MN 55101. The Grantee shall also comply with all requirements referenced in the 2026 NHTSA: DWI / Traffic Safety Officer Guidelines and Application which includes the Terms and Conditions and Grant Program Guidelines (https://app.dps.mn.gov/EGrants), which are incorporated by reference into this grant contract agreement. Budget Revisions: The breakdown of costs of the Grantee’s Budget is contained in Exhibit A, which is attached and incorporated into this grant contract agreement. As stated in the Grantee’s Application and Grant Program Guidelines, the Grantee will submit a written change request for any substitution of budget items or any deviation and in accordance with the Grant Program Guidelines. Requests must be approved prior to any expenditure by the Grantee. Matching Requirements: (If applicable.) As stated in the Grantee’s Application, the Grantee certifies that the matching requirement will be met by the Grantee. Page 103 of 183 Grant Contract Agreement Page 2 of 2 DPS Grant Contract Agreement Non-State (rev. September 2022) Payment: As stated in the Grantee’s Application and Grant Program Guidance, the State will promptly pay the Grantee after the Grantee presents an invoice for the services actually performed and the State's Authorized Representative accepts the invoiced services and in accordance with the Grant Program Guidelines. Payment will not be made if the Grantee has not satisfied reporting requirements. Certification Regarding Lobbying: (If applicable.) Grantees receiving federal funds over $100,000.00 must complete and return the Certification Regarding Lobbying form provided by the State to the Grantee. 1. ENCUMBRANCE VERIFICATION 3. STATE AGENCY Individual certifies that funds have been encumbered as required by Minn. Stat. § 16A.15. Signed: _____________________________________________ (with delegated authority) Signed: _____________________________________________ Title: ______________________________________________ Date: _______________________________________________ Date: ______________________________________________ Grant Contract Agreement No./ P.O. No. A-OFFICR26-2026-RICHFPD-029 / 3000107376 Project No.26-03-03 2. GRANTEE The Grantee certifies that the appropriate person(s) have executed the grant contract agreement on behalf of the Grantee as required by applicable articles, bylaws, resolutions, or ordinances. Signed: _____________________________________________ Print Name: __________________________________________ Title: _______________________________________________ Date: _______________________________________________ Signed: ______________________________________________ Print Name: __________________________________________ Title: ________________________________________________ Date: ________________________________________________ Signed: ______________________________________________ Print Name: __________________________________________ Distribution: DPS/FAS Title: ________________________________________________ Grantee State’s Authorized Representative Date: ________________________________________________ Page 104 of 183 2026 DWI / Traffic Safety Officer Revised - EXHIBIT A Organization: Richfield Police Department A-OFFICR26-2026-RICHFPD-029 Budget Summary Budget Budget Category State Reimbursement Local Match Salary DWI Traffic Safety Officer salary $138,374.93 $0.00 Total $138,374.93 $0.00 Operating Expenses DWI Traffic Safety Officer time and mileage $0.00 $0.00 Total $0.00 $0.00 Total $138,374.93 $0.00 Page 1 of 109/17/2025 Page 105 of 183 CERTIFICATION REGARDING LOBBYING (For State of Minnesota Contracts and Grants over $100,000) The undersigned certifies, to the best of his or her knowledge and belief that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, A Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure of Lobbying Activities”, in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, sub-grants, and contracts under grants, loans and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31 U.S.Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. __________________________________________ Organization Name __________________________________________ Name and Title of Official Signing for Organization By:_______________________________________ Signature of Official _____________________________________ Date Page 106 of 183 City Council Meeting 9/23/2025 Agenda Section: Consent Calendar Agenda Item: 7.h. Report Prepared By: John Evans, Analyst Department Director: Karl Huemiller, Recreation Director Item for Consideration: Consider approval of a resolution authorizing staff to submit an application for a Hennepin County Lifeguard Services Grant in the amount of $50,000 to assist with the hiring and retention of lifeguard staff at the Richfield Outdoor Pool, and authorizing staff to enter into a grant agreement, if awarded. EXECUTIVE SUMMARY The Richfield Outdoor Pool has a primary mission to provide state-of-the-art facilities for the community. In pursuit of this, Richfield Recreation has the opportunity to receive financial assistance with the hiring and retention of lifeguards at the Richfield Pool with funds from a Hennepin County Lifeguard Services Grant in the amount of $50,000. The funds from this grant would assist with the wages for lifeguards and incentive programs that encourage retention of this staff for the entire season. HISTORICAL CONTEXT Richfield has applied for, and received, Hennepin Youth Activities grants in the past for items like skating equipment, play features at parks, and curling equipment, as well as for the hiring and retention of lifeguards. To apply for the grant, Richfield City Council must approve a resolution authorizing the application and the execution of a grant agreement, if the application is successful. RECOMMENDED ACTION BY MOTION: Approve the resolution authorizing staff to submit an application for a Hennepin County Lifeguard Services Grant in the amount of $50,000 to assist with the hiring and retention of lifeguard staff at the Richfield Outdoor Pool, and authorizing staff to enter into a grant agreement, if awarded. EQUITABLE OR STRATEGIC CONSIDERATIONS OR IMPACTS Equity: This grant will allow the City to provide a full season of service at the Richfield Pool by helping to ensure a full staff of lifeguard personnel. The success of the Richfield Pool depends on the hiring and retention of this crucial staff. Strategic: This grant helps to meet the strategic priority of equity and inclusion by offering the use of this facility for use to all people, including traditionally excluded groups. POLICIES (RESOLUTIONS, ORDINANCES, REGULATIONS, STATUTES, ETC.) Hennepin County Lifeguard Services grants require a resolution to be approved by Page 107 of 183 Council in order to apply for their grants and enter into any grant agreements. CRITICAL TIMING ISSUES In order to submit the grant application before the deadline, City Council will need to approve the resolution at this meeting. FINANCIAL IMPACT The grant will assist with the wages and retention incentive bonuses that make hiring a full complement of lifeguards possible at the Richfield Pool. LEGAL CONSIDERATIONS None ALTERNATIVE RECOMMENDATION(S) ATTACHMENTS 1. 2025-09-23 Hennepin County Lifeguard Services Grant Page 108 of 183 1 RESOLUTION NO. ____ RESOLUTION AUTHORIZING CITY STAFF TO FILE AN APPLICATION AND EXECUTE AGREEMENTS WITH THE HENNEPIN YOUTH ACTIVITIES GRANT PROGRAM TO RECEIVE A HENNEPIN LIFEGUARD SERVICES GRANT IN THE AMOUNT OF $50,000 TO FUND THE HIRING OF LIFEGUARDS AT THE RICHFIELD OUTDOOR POOL. WHEREAS, Hennepin County, via the Hennepin Youth Activities Grant Program, provides funds to assist local government units of Hennepin County for the hiring and retention of youth lifeguards; and WHEREAS, Richfield Recreation desires to continue normal operations at the Richfield Outdoor Pool, which is only possible by fully staffing lifeguards and retaining them for the season. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota, that the Richfield City Council agrees to enter into necessary and required agreements with Hennepin County for the specific purpose of hiring and retaining lifeguard staff and that Recreation Services Director Karl Huemiller is authorized and directed to execute the application for the Hennepin Youth Sports Program’s Lifeguard Services Grant in the amount of $50,000. Adopted by the City Council of the City of Richfield, Minnesota this 23rd day of September, 2025. Mary Supple, Mayor ATTEST: Michelle Friedrich, City Clerk Page 109 of 183 City Council Meeting 9/23/2025 Agenda Section: Consent Calendar Agenda Item: 7.i. Report Prepared By: Kelly Wynn, Administrative Assistant Department Director: Jenell Brooks Item for Consideration: Consider authorizing the purchase of Self-Contained Breathing Apparatus (SCBA) units and related equipment for $315,235, with billing scheduled in budget year 2026, from Maqueen Emergency Group, and authorize the City Manager to approve contract changes up to $175,000 without further City Council consideration. EXECUTIVE SUMMARY The Richfield Fire Department (RFD) relies on Self-Contained Breathing Apparatus (SCBA) as its most critical piece of safety equipment. SCBAs provide breathable air in hazardous and life-threatening environments and are required on nearly every fire response. RFD’s current SCBAs were purchased in 2015 and are maintained on a 10-year replacement cycle to ensure reliability, safety, and compliance with evolving standards. While SCBA air cylinders (bottles) carry a 15-year expiration, the SCBA units themselves are replaced sooner. Most metro-area fire departments follow a 10–11 year cycle, which maintains reliability and maximizes trade-in value on outgoing units. Replacement of SCBAs was budgeted for 2026 with an approved allocation of $450,000. MacQueen Emergency Group, in coordination with the SCBA manufacturer, has offered the City a promotional purchase price of $315,235, along with a $1,000 trade-in value per unit and delayed billing until February 2026. To take advantage of these incentives, City Council approval must occur by September 30, 2025. After that date, the trade-in value will no longer apply, the contract price will increase to $377,060, and an additional 3% escalation is projected at the start of 2026. The actual payment will occur in 2026, at which point the Fire Department will utilize the City’s internal loan program, administered through the Finance Department, to finance the purchase over a 10-year period. Acting now allows the City to secure favorable pricing, avoid future cost increases, and complete the project well under the approved budget. HISTORICAL CONTEXT See executive summary RECOMMENDED ACTION BY MOTION: Approve the purchase of Self-Contained Breathing Apparatus (SCBA) units and related equipment for $315,235 in budget year 2026 from Maqueen Emergency Group, and authorize the City Manager to approve contract Page 110 of 183 changes up to $175,000 without further City Council consideration. EQUITABLE OR STRATEGIC CONSIDERATIONS OR IMPACTS Purchase of new SCBAs directly supports Operational Excellence by ensuring that Richfield firefighters are equipped with compliant, reliable, and safe protective equipment to deliver essential services to the community. POLICIES (RESOLUTIONS, ORDINANCES, REGULATIONS, STATUTES, ETC.) CRITICAL TIMING ISSUES Approval of this purchase at this City Council meeting will allow the City to secure end- of-September pricing of $315,235 with a trade-in value of $1,000 per unit. If approval occurs after September 2025, the purchase price will increase to $377,060, with an additional 3% increase projected at the beginning of 2026 and no trade-in value offered. Early approval secures both the trade-in credit and the lower purchase price, with billing in early 2026. FINANCIAL IMPACT The total purchase amount of $315,235 will be billed in the budget year 2026. Approving the purchase before the September 2025 deadline secures the trade-in value of $1,000 per unit, with approximately 30 units available for trade-in and avoids price increases, saving the City approximately $134,765 from the $450,000 budgeted for 2026. Funding will be incorporated into the 2026 Fire Department budget. LEGAL CONSIDERATIONS The City Attorney will be available to answer questions. ALTERNATIVE RECOMMENDATION(S) Delay purchase until 2026. This option would increase costs by at least 3% over the after-September purchase price of $377,060 and eliminate the $1,000 per unit trade-in value. ATTACHMENTS None Page 111 of 183 City Council Meeting 9/23/2025 Agenda Section: Public Hearings Agenda Item: 9.a. Report Prepared By: Michelle Friedrich, City Clerk Department Director: Katie Rodriguez, City Manager Item for Consideration: Consider the second reading and hold a public hearing for an ordinance amendment to the Richfield City Code Appendix D (Fee Schedule) related to building, planning, and zoning fees and hold a public hearing and second reading. EXECUTIVE SUMMARY City staff annually review fees to determine if charges for permits and services are appropriate. Staff want to ensure the costs of issuance for fees and permits reflect the staff time and costs related to performing the services associated with those fees. Staff also work to ensure that costs for City services are in line with our peer communities, are not excessive, and are in compliance with state statute. Fees related to building permits, zoning, and other land use permits are established by Appendix D of the City's Code but, unlike other fees included in the budget agenda item, charges for building, planning, and zoning are required to be set by ordinance, not by resolution. HISTORICAL CONTEXT RECOMMENDED ACTION In three separate motions: 1. Open the public hearing and receive public comments if applicable; and make a motion to close the public hearing after comment period expires. 2. Approve the attached transitory ordinance amendment to Richfield City Code Appendix D (Fee Schedule) related to building, planning, and zoning fees; 3. Approve a resolution authorizing summary publication of said ordinance. EQUITABLE OR STRATEGIC CONSIDERATIONS OR IMPACTS Having fees that reflect an appropriate cost when looking at staff time and resources helps to ensure that staff are able to continue to provide services at a high level for all residents. Comparing fee structures with other cities helps to mitigate unintended consequences for Richfield residents. POLICIES (RESOLUTIONS, ORDINANCES, REGULATIONS, STATUTES, ETC.) State Statutes require municipal fees and permits be determined in accordance with Page 112 of 183 actual staff time and costs that are incurred in providing related services. City staff has determined some fees should be modified in order to better reflect actual time and costs incurred. CRITICAL TIMING ISSUES To ensure the ordinance is law before January 1, 2026, and to provide notice of the increases it is important that this is approved at the September 23, 2025, Council meeting. FINANCIAL IMPACT City staff has determined that current fees for some applications are insufficient to cover the costs related to processing those applications. Staff also reviews similar fees in our "peer communities" to ensure that Richfield's fees are not onerous or excessive. With the proposed changes, Richfield's fees remain in line with these peer communities. LEGAL CONSIDERATIONS Notice of the public hearing shall be published in the Sun Current on September 11, 2025, as required. ALTERNATIVE RECOMMENDATION(S) None. ATTACHMENTS 1. 09-23 Bill No. 2025-XX Appendix D (Reformatted) 2. 2025-09-23 DRAFT Resolution Appendix D Summary Pub Page 113 of 183 City of Richfield County of Hennepin State of Minnesota September 23, 2025 BILL NO. 2025-XX TRANSITORY ORDINANCE NO. XX-XX Motion By: Seconded By: AN ORDINANCE AMENDING APPENDIX D TO THE RICHFIELD CITY CODE; ESTABLISHING A FEE SCHEDULE FOR CERTAIN PERMITS AND APPLICATIONS THE CITY OF RICHFIELD DOES ORDAIN: Section 1. Background 1.01 Appendix D to the Richfield City Code consists of the schedule of fees adopted by the City Council, including those adopted by resolution and those adopted by Ordinance. 1.02 Minnesota Statutes, Section 462.353 requires that certain fees be adopted by Ordinance. The City Council has previously established certain fees by Transitory Ordinance No. 19.40. The City Council has established other fees by resolution, which resolution is also part of Appendix D. 1.03 The City Council has determined the need to update the schedule of fees under Transitory Ordinance No. 19.40. Section 2. Fee Schedule Adopted 2.01 The fees set forth in the attached Exhibit A are hereby adopted by Ordinance. 2.02 The fees adopted at Section 2.01 of this Ordinance shall be amended only by Ordinance. Any fees established by resolution, other than those adopted at Section 2.01 of this Ordinance, may be amended from time to time by resolution of the City Council. Section 3. Effective date; codification. 3.01 This Ordinance is effective in accordance with Section 3.09 of the City Charter. 3.02 This Ordinance shall take effect January 1, 2026. 3.03 A copy of this Ordinance shall be included in Appendix D to the Richfield City Code, immediately prior to the resolution establishing fees. 3.04 This Ordinance supersedes Transitory Ordinance No. 19.40. Page 114 of 183 City of Richfield County of Hennepin State of Minnesota September 23, 2025 Adopted by the City Council of the City of Richfield, Minnesota this 23rd day of September, 2025. VOTING AYE VOTING NAY Supple, Mary Supple, Mary Burk, Walter Burk, Walter Christensen, Sharon Christensen, Sharon Hayford Oleary, Sean Hayford Oleary, Sean Coleman-Woods, Rori Coleman-Woods, Rori Mary B. Supple, Mayor ATTEST: Michelle Friedrich, City Clerk Page 115 of 183 City of Richfield County of Hennepin State of Minnesota September 23, 2025 EXHIBIT A. CONSTRUCTION AND RELATED PERMIT FEES AND CHARGES A. Investigation Fees: Work without a Permit: Investigation. Whenever any work for which a permit is required by this code has been commenced without first obtaining said permit, a special investigation shall be made before a permit may be issued for such work. Fee. An investigation fee, in addition to the permit fee, shall be collected whether or not a permit is then or subsequently issued. The investigation fee shall be equal to the amount of the permit fee required by this code. The minimum investigation fee shall be the same as the minimum fee set forth in Section 2. The payment of such investigation fee shall not exempt any person from compliance with all other provisions of this code nor from any penalty prescribed by law. B. Permit fee refunds: The building official may authorize refunding of not more than 80 percent of the permit fee paid when no work has been done under a permit issued in accordance with this code. The building official may authorize refunding of not more than 80 percent of the plan review fee paid when an application for a permit for which a plan review fee has been paid is withdrawn or canceled before any plan reviewing is done. The building official shall not authorize refunding of any fee paid except on written application filed by the original permitted not later than 180 days after the date of fee payment. Type of Permit or License Section Requiring Description Fee (1) Building Permits 400.03 — 400.09 Fee Schedule to follow MN Statute 326B.153 + State Surcharge 326B.148 https://www.revisor.mn.gov/statutes/cite/326B.153 Except values of $1-$2,000, the fee is $65.00 https://www.revisor.mn.gov/statutes/cite/326B.148 (2) Driveway, Parking Area Permits 515.05 (no permit fee for sidewalks) $65.00 100.00 (3) Swimming 420.00 Permanent or portable pools are based on building permit fees with a minimum of $65.00 (4) Plan Review Fee 400.03 — 400.09 25% for decks/porches, gazebos, bathroom remodels, etc. 35% of building permit fee for one and two family dwelling basement remodels Plan review fee for similar buildings 65% of building permit fee for all other building permits, except no fee for the following: Page 116 of 183 City of Richfield County of Hennepin State of Minnesota September 23, 2025 (a) Existing single family dwelling minor nonstructural alterations. (b) Single and two family dwelling repair and maintenance work. (c) Commercial and industrial repair and maintenance work not exceeding $1,000.00 or where plans are not required. Plan Review fee for similar buildings Maximum 25% of permit fee based on Minnesota State Building Code 1300.0160 (5) Contractor License Verification Fee contractor applies for permit(s) $5.00 (6) Moving- Buildings 845 Moving Permit Fee $65.00 (7) Structure Demolition 400.00 — 400.09 (a) Commercial Demolition cost as per Building Permit Schedule with a minimum of $65.00 (b) Residential Demolition $65.00 (8) Plumbing Permit 400.03 — 400.09400.03 — 400.09 Residential Minimum Fee 2% of Total Job cost with a minimum of (includes one inspection) $65.00 Each additional inspection $65.00 (9) Plumbing Permit 400.03 — 400.09400.03 — 400.09 Commercial/Industrial/Multi- family Based on Total Job cost 2% of Estimated Job cost with a minimum of (includes one inspection) $65.00 Each additional inspection $65.00 (13) Solar Photovoltaic Based on 2% of cost of electrical job to customer with a minimum of (separate Page 117 of 183 City of Richfield County of Hennepin State of Minnesota September 23, 2025 System Rating* electrical permit required for signs) 400.03 — 400.09 0—5,000 watts $65.00 5,001—10,000 watts $150.00 10,001—20,000 watts $200.00 20,001—30,000 watts $250.00 30,001—40,000 watts $300.00 (14) Residential Heating, Ventilating, Air Conditioning and Refrigeration Commercial Heating, Ventilating, Air Conditioning and Refrigeration 400.03 — 400.09 Central Systems and Additions, Alterations and Repairs 1½% estimated cost with a minimum of (Includes one inspection) $65.00 Each additional inspection $65.00 Central Systems and Additions, Alterations and Repairs 1½% estimated cost with a minimum of $65.00 (15) Sign Installation 415.01 — 415.11 549.07- 549.11 (a) Temporary sign permit (b) Permanent sign (any size) Building permit is required for sign support structures fees based on building permit fee schedule $65.00 $125.00 (16) Temporary Certificate of Occupancy 400 A temporary Certificate of Occupancy may be issued before completion of the entire work covered by the permit, provided the Chief Building Official deems that the building is safe to occupy $200.00 Plus a letter of credit or cash escrow equal to 125% of the remaining City Code requirements Page 118 of 183 City of Richfield County of Hennepin State of Minnesota September 23, 2025 ZONING, LAND USE AND RELATED CHARGES Type of Permit or License Section Requiring Description Fee (1) Planned Unit Development 542 (a)$1,000 plus $5/$1,000 of project value (construction cost) up to a maximum fee of $5,000.00 (b)Major PUD Plan Amendment—$1,000 plus $5/$1,000 of project value (construction cost) up to a maximum fee of $5,000.00 (c)Minor PUD Plan Amendment $400.00 (2)Site Plan Review 547 (a)Standard Review: $500 plus $5/$1,000 of project value (construction cost) to a maximum fee of $3,500.00 (b)Administrative Review $500 (bc) Major amendment—$500 plus $5/$1,000 of project value (construction cost) to a maximum fee of $3,500.00 (cd)Minor amendment $350.00 (3)Variance 547 Residential $350.00 Non Residential $500.00 Variance Appeal Residential and Non Residential $350.00 (4)Conditional Use Permit 547 (a) $500 + $5/$1,000 of project value (construction cost) up to a maximum fee of $3,500.00 (b)Major amendment—$500 + $5/$1,000 of project value (construction cost) up to a maximum fee of $3,500.00 © Minor amendment $350.00 (5)Interim Use Permit 547 $1,000 plus $100/year monitoring fee up to a maximum fee of $1,500.00 (6)* Zoning District or Code Text Change 547 $2,000.00 (7)* Subdivision Approval 500.01— 500.05500.13 $500.00 Subdivision Waiver 500.05-Subd. 2 500.25 $350.00 (8)Street/Easement Vacation 820/State Statute $1,000.00 (9)Appeal to Board of Adj. & Appeals 547 $350.00 Page 119 of 183 City of Richfield County of Hennepin State of Minnesota September 23, 2025 (10)Special Request to City Council $350.00 (11)Zoning Compliance Letter $75.00 (12)Comprehensive Plan Amend. $1,000.00 (13)Plats*500 Preliminary/Final Plat $775.00 $500 / $275 (14)Sketch Plan Review $350.00 500 (15)Extension Extension of a Land Use Approval (rezoning, site plan approval, conditional use permit, variance, etc.) beyond its original approval period $250.00 (16) Escrow Administration Fee $100.00 125 + $250/year after stipulated completion date if not complete. (To be accrued/charged on the day following expiration and annually on this anniversary date until complete.) (17) Special Exception Review for Fences or Walls 509.15 Subd.13 A special fence exception may be issued per the restrictions of Section 509.15 for corner lots or through lots. $250.00 (18) Public Tree Planting Fund 544.03 Subd.8 For the planting of trees in public parks or public boulevards. $160.00 per caliper inch. *Any additional expenses incurred by the City in the course of processing a request will be charged to the applicant. FIRE SERVICES FEES Type of Permit or License Section Requiring Description Fee (6) Fire Extinguishing System Permit Based on Building Permit fee schedule with a minimum of: Plan review fee: 65% of building permit fee, except no fee for the following: (a)Nno plan review charge fee for valuations of $1,000 or less; minimum fee applies as listed. (b)A plan submittal is required for all fire sprinkler systems with 10 or more sprinkler heads. $50.00 (7)Fire Alarm Systems Based on Building Permit fee schedule with a minimum of: Plan review fee: 65% $50.00 Page 120 of 183 City of Richfield County of Hennepin State of Minnesota September 23, 2025 of building permit fee, except no fee for the following: (a)No plan review charge fee for valuations of $1,000 or less; minimum fee applies as listed. (b)Plan submittal is required for all fire alarm system installations or modifications. (8) Flammable or Combustible Liquid or Gas Storage Tanks and Piping Tanks (installation or modification) $150.00 Installation or alteration of piping Each unit or dispenser $50.00 Underground Tank Removal $100.00/Tank MISCELLANEOUS FEES Type of Permit or License Section Requiring Description Fee (3) Antenna Commercial Wireless Telecommunication Service (CWTS) 425 & 544 (a)CWTS antenna permit application fee $100.00 (b) Antenna permit fee for additional antennas added to an existing antenna location or replacement of existing antennas at a location $35.00 (Bill No. 2020-12, §§ 1—3; Bill No. 2022-12, § 3; Bill No. 2023-1; Bill No. 2023-9; Bill No. 2024-09; Bill No. 2025-XX) Page 121 of 183 RESOLUTION NO. 2025-XXXXX AN ORDINANCE AMENDING APPENDIX D TO THE RICHFIELD CITY CODE; ESTABLISHING A FEE SCHEDULE FOR CERTAIN PERMITS AND APPLICATIONS WHEREAS, the City of Richfield has adopted the above referenced ordinance; and WHEREAS, the verbatim text of the ordinance is cumbersome, and the expense of publication of the complete text is not justified. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Richfield that the following summary is hereby approved for official publication: SUMMARY PUBLICATION TRANSITORY ORDINANCE NO. 19-XX AN ORDINANCE AMENDING APPENDIX D TO THE RICHFIELD CITY CODE; ESTABLISHING A FEE SCHEDULE FOR CERTAIN PERMITS AND APPLICATIONS This summary of the ordinance is published pursuant to Section 3.12 of the Richfield City Charter. The purpose of the ordinance is to amend Richfield City Code Appendix D (Fee Schedule) related to building, planning, and zoning fees to ensure the costs of issuance for fees and permits reflect the staff time and costs related to performing the services associated with those fees. Copies of the ordinance are available for public inspection in the City Clerk’s office during normal business hours or upon request by calling the City Clerk’s office at (612) 861- 9739. Adopted by the City Council of the City of Richfield, Minnesota on this 23rd day of September 2025. ATTEST:. Michelle Friedrich, City Clerk ____________________________ Mary B. Supple, Mayor Page 122 of 183 City Council Meeting 9/23/2025 Agenda Section: Proposed Ordinances Agenda Item: 10.a. Report Prepared By: Jennifer Anderson, Support Services Manager Department Director: Jay Henthorne, Police Chief Item for Consideration: Approve the second reading of an ordinance regulating the use and licensing of short-term rentals and related fees in Appendix D, and a resolution authorizing summary publication of the ordinance. EXECUTIVE SUMMARY The City Council approved a zoning ordinance restricting short-term rentals to a five- night minimum at the May 27, 2025, Council meeting. It was highlighted at that meeting that licensing regulations would be brought forth later in the summer. During review of the August 26, 2025 City Council meeting packet and prior to the meeting, the mayor asked for clarification of subsection 1199.05 subd 2 of the draft ordinance, which reads: “License Required - “Property owners may receive a short-term rental license for one property in the city in addition to their homesteaded property or their primary place of business.” Internal staff discussion revealed several different interpretations of the language, and it became clear the language needed to be clarified. During the August 26, 2025, City Council meeting, Council heard the first reading of the licensing ordinance and after much discussion, approved the first reading but asked that staff further discuss the implications of the proposed language in subsection 1199.05, subd. 2 and bring back more information and recommendations. Concerns raised at the meeting included: • How many licenses should be issued to residents and non-residents and is it legal to have different standards for residents and non-residents. • Should current operators be restricted and thereby forced to reduce the number of properties they operate if the allowed license number is one or two and they own three properties. • Staff capacity to research, monitor and regulate licensed homesteaded properties owned by LLC’s, individuals and corporate owners. Since the August 26th meeting, staff have had internal conversations with the City Attorney and are recommending an alternative approach for licensing short-term rentals they believe meets Council objectives and allows staff to effectively manage the licensing process. With roughly 80 short-term rental operators currently in the city, staff recommend licensing no more than 100 short-term rental operators, regardless of where they live or how many properties they currently own. While licenses will be tracked for inspection and renewed annually, this recommendation eliminates the need Page 123 of 183 to monitor/research and track property ownership and corporate/LLC status and the number of licenses per owner. This allows those currently operating to continue operating the number of properties they have and allows room for new STR’s to be licensed. This ordinance, if approved, can always be revisited in the future for any adjustments needed based on concerns or issues that arise after licensure. 100 short- term rentals would be equal to less than 0.6% of the total city housing stock, and less than 1% of single-family units. Council should discuss the recommended alternative of capping the maximum number of licenses and direct staff accordingly. HISTORICAL CONTEXT With the passage of the short-term rental ordinance in May 2025, the City Council decided short-term rentals should be administered as a business license rather than a rental license. The proposed licensing ordinance addresses required application information, criminal history background investigation, non-transferable licenses, number of licenses issued, renewal requirements, display of license on the premises, inspections and enforcement and the basis for license denial, suspension and revocation. This framework follows other similar license applications the city requires. RECOMMENDED ACTION BY MOTION: 1. Approve the second reading of an ordinance regulating the use and licensing of short-term rentals and related fees in Appendix D. 2. Approve a resolution authorizing summary publication of the ordinance. EQUITABLE OR STRATEGIC CONSIDERATIONS OR IMPACTS The Richfield Police Department is committed to ensuring equity and inclusivity in our work. In some instances, equity considerations may not directly apply; however, staff review of policy and processes will always consider DEI principles. POLICIES (RESOLUTIONS, ORDINANCES, REGULATIONS, STATUTES, ETC.) Chapter IV Building, Housing and Construction Regulations of the Richfield Municipal Code now addresses short-term rentals. CRITICAL TIMING ISSUES The short-term rental ordinance and proposed licensing requirements would be effective January 1, 2026, so approval of the proposed licensing ordinance on September 23, 2025 is necessary to ensure staff have time to set up the workflow in the licensing software program and test the process ensuring a smooth roll-out. Additionally, communication with existing STR operators will require a letter to be sent soon outlining application requirements and due date of required materials to the city. This is in addition to the October through December renewal processing of over 700 annual license renewals under Appendix D, as well as the new licensing process for retail cannabis and low potency hemp edibles. Page 124 of 183 FINANCIAL IMPACT The recommended fee for a short-term rental license is $700.00 which supports licensing staff time, development of the software set-up, training and testing phase, initial licensing process, renewal, background checks, enforcement and inspections. The recommended annual renewal fee is $500.00 which would be collected in late 2026 for 2027. LEGAL CONSIDERATIONS The City Attorney has reviewed and approved the contents of the staff report. ALTERNATIVE RECOMMENDATION(S) The City Council could deny the second reading of the ordinance and direct staff on how to proceed. If the proposed language is not approved, the short-term rental proposed ordinance will have to be moved into 2026 with licensing taking place at the end of 2026, effective for 2027. ATTACHMENTS 1. DOCSOPEN-#1044039-v6-STR Licensing Ordinance - Clean Version (002Updated) 2. App. D Proposed fees for Short-Term Rental Licenses 3. Sum Pub Res for Ord Related to Chapter XI STR (R1) Page 125 of 183 1 DOCSOPEN\RC160\3\1044039.v6-9/17/25 BILL NO. _____ AN ORDINANCE AMENDING CHAPTER XI OF THE RICHFIELD CODE OF ORDINANCES BY ADDING A NEW SECTION 1199 REGULATING THE USE AND LICENSING OF SHORT-TERM RENTALS THE CITY OF RICHFIELD DOES ORDAIN: SECTION 1. Chapter XI of the Richfield Code of Ordinances is hereby amended by adding a new Section as follows: SECTION 1199. – SHORT-TERM RENTAL LICENSING 1199.01. – Purpose and Findings. The City of Richfield makes the following legislative findings: The purpose of this section is to protect the public health, safety, and welfare of those who stay in short-term residential rentals and those who own or occupy neighboring properties in the City. Implementing the regulations set forth in this section related to short-term rental businesses will support this purpose. The City finds and concludes that these regulations are appropriate and lawful and are in the public interest and for the public good. 1199.03. - Definitions. Subdivision 1. The following words and terms, when used in this section, shall have the following meanings unless the context clearly indicates or requires a different meaning: Subd. 2. “Booking Service” means any reservation and/or payment service provided by a person or entity that facilitates a short-term rental transaction between a short-term rental host and a prospective short-term rental guest, and for which the person or entity collects or receives, directly or indirectly, through an agent or intermediary, a fee or compensation in connection with the reservation and/or payment services provided for the short-term rental transaction. Subd 3. “City” means the City of Richfield. Subd. 4. "Compensation" is remuneration or anything of economic value that is provided or promised or donated primarily in exchange for services rendered. This includes, but is not limited to, voluntary donations, and fee-sharing. Subd. 5. "Director” means the Director of Public Safety or his or her designee. Subd. 6. “Dwelling unit” means a room or group of rooms located within a building and forming a single habitable unit with facilities which are used or intended to be used for Page 126 of 183 2 DOCSOPEN\RC160\3\1044039.v6-9/17/25 living, sleeping, cooking and eating by persons other than the owner of record regardless of familial relationship or whether rent or other compensation is paid to the owner. Subd. 7. “Occupant” means any person renting a short-term residential rental. Subd. 8. “Owner” means any person who, alone or with others, has title or interest in any building, property, dwelling, or portion thereof, with or without accompanying actual possession thereof, including any person who as tenant, agent, executor, administrator, trustee, or guardian of an estate has charge, care, control of any dwelling. Subd. 9. “Person” means any individual, firm, corporation, association, governmental entity, or partnership and its agents or assigns. Subd. 10. “Rental dwelling” means any dwelling used for residential occupancy for compensation by one or more persons who are not the owner. Subd. 11 “Responsible Party” means an individual(s) with the legal authority to make and act on decisions of tenancy, building maintenance, complaints and repairs relating to applicable safety codes. The Responsible Party must be available as a point of contact for the City as well as any short-term rental guest(s) for the duration of the guest(s) stay in the short-term rental. A Responsible Party may also be the Owner of the property. Subd. 12. “Short-term residential rental” means a rental dwelling or dwelling unit that is offered to transient guests for a period of less than thirty (30) consecutive days. 1199.05. – License Required. Subdivision 1. No person, may operate a short-term residential rental in the City without first obtaining a license pursuant to this section. Subd. 2. The City will issue no more than 100 short-term residential rental licenses. The City will issue licenses on a first-come, first-served basis. Subd. 3. Exemptions. This section does not apply to the following: (a)Hotels; (b)Motels; (c)State-licensed residential care facilities; (d)Nursing homes. 1199.07 – Initial and Renewal Applications. Subdivision 1. Application Required. All applicants for an initial or renewal short-term rental license must submit an application on a form provided by the City. The form may be amended from time to time by the City. The application must include or be accompanied by all the information requested on the application form including: Page 127 of 183 3 DOCSOPEN\RC160\3\1044039.v6-9/17/25 (a) business name, if applicable; (b) Short-term rental address and parcel identification number; (c) Owner name, address, email address, and telephone number, and date of birth of the Owner; (d) Name and telephone number email address, and other 24-hour contact information of Responsible Party; (e) Proof of Department of Revenue registration for capture of lodging tax; (f) Certificate of liability insurance; (g) Names of booking services the Owner or Responsible Party will use to promote the short term rental; (h) A copy of a current government-issued photo identification; (i) Proof of dwelling inspection; (j) License application fee as established in the City’s fee schedule. Subd. 2. Background check. Applicants for short-term residential rental licenses are subject to criminal history background investigations performed by the Director. Subd. 3. Changes in ownership. Licenses are not transferable to another person, entity or location. A new license is required if there is a change in the ownership of the rental dwelling or dwelling unit. Subd. 4. License term. The term of the license is for one year and shall expire after the earlier of the date specified on the license or December 31 of the year the license was issued. Subd. 5. Renewal applications. In addition to the items listed in subdivision 1 (a) – (j), renewal applications must also include the following: (a) documentation of the number of nights that were booked in the term of the last issued license; (b) the amount of rent that was paid to the Owner or Responsible Party; (c) a copy of the guest register for the term of the last issued license; (d) proof of paid lodging tax from the City’s Finance Department; (e) a list of any outstanding code enforcement complaints or violations, (f) proof of dwelling inspection within the last two years; and (g) authorization for the City to access the guest register. Subd. 6. Approval and issuance. The City will act only on a complete application. A complete application means that the applicant has submitted all information required by this section and has paid the license or renewal fee as set forth in the City’s fee schedule. The City will not approve a license or renewal of license if any of the reasons for denial in subsection 1199.11 are true. Page 128 of 183 4 DOCSOPEN\RC160\3\1044039.v6-9/17/25 Subd. 7. Display of license number. Upon approval, the City will issue a license and an associated license number to the applicant. The license number must be listed on any booking service advertisements of the rental dwelling or dwelling unit. Subd. 8. Guest register. The Owner or Responsible Party must continuously maintain a current register of guests and other persons who have a lawful right to occupy the rental dwelling or dwelling units. The register must be available for inspection by City officials or representatives at all times. Subd. 9. No vested rights. Licenses granted for short term residential rentals constitute a revocable, limited right and nothing herein shall be construed as granting a vested property right. Section 1199.09 – Inspections and Enforcement. Subdivision 1. Short-term residential rentals are subject to inspections by authorized City officials to ensure compliance with applicable City Code provisions, including but not limited to the International Property Maintenance Code (IPMC), adopted pursuant to City Code Section 405. Subd. 2. Authorized officials may enter the premises at any reasonable time. If the licensee objects to the inspection, the City official shall obtain an administrative search warrant before conducting the inspection. Subd. 3. Short-term residential rentals are subject to an inspection at least once every two years or more frequently if determined necessary by the City based on complaints or non-compliance with applicable provisions of City Code or the IPMC. Section 1199.11 – Basis for Denial. The City will not issue a license or renewal for any short-term residential rental if any of the following are true: Subdivision 1. The applicant has not submitted a complete application; Subd. 2. The applicant does not comply with the requirements of this section or any other applicable provision of the City Code; Subd. 3. The short-term rental premises do not comply with the requirements of the housing code, IPMC, building code, or the fire code; Subd. 4. The applicant has a felony conviction or a gross misdemeanor or misdemeanor conviction in the last five years involving the use of force, possession or sale of a controlled substance, prostitution, indecent conduct, operation of a disorderly house (Minn. Stat. 609.33) or unlawful possession of firearms. Page 129 of 183 5 DOCSOPEN\RC160\3\1044039.v6-9/17/25 Subd. 5. The applicant is not current with property taxes or assessments at the location of the short-term residential rental. Section 1199.13 – Standards. Subdivision 1. All dwelling units must post a floor plan indicating fire exit and escape routes in a conspicuous place. Subd. 2. All dwelling units must have a properly maintained and charged fire extinguisher that is placed in an easily accessible location. Section 1199.15 – License suspension or revocation. Subdivision 1. Suspension or Revocation. The City may suspend or revoke a license for a violation of this section or any other applicable provision of the City Code or state or federal laws after reasonable notice and failure of the owner or responsible party to end the violation or take reasonable steps to ensure that the violation ends. Subd. 2. Notice. The notice must include the alleged violations and inform the licensee they have a right to appeal. The City will deliver notice in person or by regular mail to the address of the licensee, or by electronic communications. Subd. 3. Appeal. A licensee may appeal a suspension or revocation. An appeal must be in writing and delivered or mailed to the City within ten (10) calendar days of issuance of the notice or else the right to a hearing is waived. If no request for a hearing is received, the City may proceed with the suspension or revocation. If the City receives a timely request for a hearing, it will designate a hearing officer, which will be an impartial City employee, or an impartial person retained by the City to conduct the hearing. Subd. 4. Decision. The hearing officer will issue a written decision to the appellant and the City within ten (10) business days of the hearing. The hearing officer’s decision must identify their findings supporting the decision to either uphold the suspension or revocation or impose a different penalty. Subd. 5. Costs. If the hearing officer upholds the suspension or revocation, the appellant must pay the city's actual expenses related to the hearing up to a maximum of $1,000.00. Subd. 6. Appeal of hearing officer. The final decision of the hearing officer is appealable by petitioning the Minnesota Court of Appeals for a Writ of Certiorari. Section 1199.17 – Violations. A violation of this section is a misdemeanor. Violations may also be subject to administrative citations and penalties under Section 325 of the City Code. Page 130 of 183 6 DOCSOPEN\RC160\3\1044039.v6-9/17/25 Section 1199.19 – No warranty. By enacting this section, neither the City nor its officers, agents or employees warrant or guarantee the safety, fitness or suitability of any short-term residential rental in the City. Owners and guests should take appropriate steps to protect their interests, health, safety and welfare. SECTION 2. SEVERABILITY. Every section, provision and part of this ordinance is declared severable from every other section, provision and part thereof. If any section, provision or part of this ordinance is held to be invalid by a court of competent jurisdiction, such judgment shall not invalidate any other section, provision or part of this ordinance. SECTION 3. EFFECT. This ordinance will be effective in accordance with Section 3.09 of the City Charter. Adopted by the City of Richfield this ___ day of _________, 2025. _____________________________ Mary B. Supple, Mayor ATTEST: _______________________________ Michelle Friedrich, City Clerk Page 131 of 183 Section 8. Commercial Business and Trade Licenses and Permits ************* (22) Motion pictures and commercial photography permit 1197 Per event Photography Motion picture (based on application) $52.00 $206.00 (23) Adult-Use Cannabis 1198 Cannabis Retailer Cannabis Renewal (The initial registration fee shall include the fee for initial registration and the first annual renewal. Any renewal fee imposed by the local unit of government shall be charged at the time of the second renewal and each subsequent annual renewal thereafter.) $500.00 $1,000.00 Low-Potency Hemp Edible 1198 Lower Potency Hemp Retailer Registration Annual Renewal $125.00 $125.00 Short Term Rental License 1199 Initial application license fee for short-term rental $700.00 Short Term Rental License Renewal 1199 Annual renewal fee for short-term rental license $500.00 Page 132 of 183 RESOLUTION NO. _____ RESOLUTION APPROVING SUMMARY PUBLICATION OF AN ORDINANCE AMENDING CHAPTER XI OF THE CITY CODE BY ADDING A NEW SECTION 1199 REGULATING THE USE AND LICENSING OF SHORT-TERM RENTALS WHEREAS, the City has adopted the above-referenced amendment of the Richfield City Code; and WHEREAS, the verbatim text of the amendment is cumbersome, and the expense of publication of the complete text is not justified. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield that the following summary is hereby approved for official publication: SUMMARY PUBLICATION BILL NO. ________ AN ORDINANCE AMENDING CHAPTER XI OF THE CITY CODE BY ADDING A NEW SECTION 1199 REGULATING THE USE AND LICENSING OF SHORT-TERM RENTALS This summary of the ordinance is published pursuant to Section 3.12 of the Richfield City Charter. This ordinance amends City Code Chapter XI to include a new section 1199 relating to the use and licensing of short-term rentals. Copies of the ordinance are available for public inspection in the City Clerk’s office during normal business hours or upon request by calling the Support Services Manager at 612-861-9881. Adopted by the City Council of the City of Richfield, Minnesota this 23rd day of September, 2025. Mary Supple, Mayor ATTEST: Michelle Friedrich, City Clerk Page 133 of 183 City Council Meeting 9/23/2025 Agenda Section: Resolutions Agenda Item: 11.a. Report Prepared By: Mary Bogie, Interim Finance Director Department Director: Katie Rodriguez, City Manager Item for Consideration: Adopt the attached resolutions establishing the 2026 preliminary budget and property tax levy, setting the date for the Truth in Taxation hearing, authorizing budget revisions, authorizing revision of 2025 department budgets, and approving City fees for 2026. EXECUTIVE SUMMARY On August 12, 2025, a City Council special meeting was held for the purpose of presenting and discussing the 2025 Revised/2026 Proposed Budget and 2026 preliminary property tax levy. At this meeting staff presented to the City Council a preliminary gross tax levy of $31,693,830, including a levy for general fund operations of $25,420,333, a debt service levy of $3,946,030, an equipment and technology levy of $1,682,308, and an Economic Development Agency levy of $645,160. The proposed City levy increase presented at the August 12, 2025 work session was 5.97%. During discussion, City Council directed that the Public Works budget be increased by $55,000. The increase will fund asphalt trail maintenance, stop sign replacement, warning sign replacement and forestry/tree planting. The budget increase will be funded by the property tax levy. With these stated changes, staff is now presenting to the City Council a preliminary tax levy of $31,749,380. This includes a levy for general fund operations of $25,475,883, a debt service levy of $3,946,030, an equipment and technology levy of $1,682,308, and an Economic Development Agency levy of $645,160. The proposed City levy is an increase of 6.16% over the 2025 levy. The HRA levy of $742,230, a 3% increase, has been approved by the HRA and is recommended to be ratified as part of this approval. The combined City and HRA levy increase is 6.08%. Once the preliminary levy is approved, it may be further reduced at a later City Council meeting, but it legally cannot be increased over the preliminary approved amount. In addition, the City must certify its proposed property tax levy for payable year 2026 to the County Auditor and set a date for its Truth in Taxation public meeting on or before September 30, 2025. The Truth in Taxation public meeting must be held between November 25 and December 30, 2025, and must occur at 6:00 p.m. or later. The City’s Truth in Taxation public meeting is scheduled for Tuesday, November 25, 2025, at 6:30 p.m. At the August 12, 2025, City Council special meeting staff also presented the proposed city fees for 2026. Staff is asking Council to adopt a resolution setting City fees for 2026. A separate transitory ordinance related to building permits, zoning, and other land use permits fees established by Appendix D of the City's Code are included in a separate report as they are set by ordinance, not resolution. Page 134 of 183 HISTORICAL CONTEXT RECOMMENDED ACTION BY MOTION: Adopt the attached resolutions establishing the 2026 preliminary budget and property tax levy, setting the date for the Truth in Taxation hearing, authorizing budget revisions, authorizing revision of 2025 department budgets, and approving City fees for 2026. EQUITABLE OR STRATEGIC CONSIDERATIONS OR IMPACTS Considering the effects of a levy increase on residents, especially underrepresented residents, helps to reduce the unintended consequences of higher taxes and fees. Keeping the levy and fee increases low helps minimize effects on residents at the household level. POLICIES (RESOLUTIONS, ORDINANCES, REGULATIONS, STATUTES, ETC.) The City Charter establishes that at a special budget meeting of the Council on or before September 15, the City Manager must submit to the Council a proposed budget and a budget message in the form and containing the information specified in Section 7.06. Consequently, as required by the Truth in Taxation legislation (MS 275.065) each “taxing authority” must certify its proposed property tax levy for payable year 2026 to the County Auditor on or before September 30, 2025. “Taxing authority” includes all counties, all school districts, all cities regardless of population, all towns, special taxing districts. No local units of government are exempted from this requirement. In addition, each “taxing authority” with a population of 500 or more, must certify to their County Auditor the date that has been selected for the Truth in Taxation public meeting by September 30, 2025. This Truth in Taxation public meeting must be held between November 25 and December 30, 2025 and must occur at 6:00 p.m. or later. CRITICAL TIMING ISSUES Along with the 2025 Revised/2026 Proposed budget and preliminary property tax levy, City staff is also recommending a date for this year’s Truth in Taxation public meeting. It is recommended that this year’s meeting be set for 6:30 p.m. Tuesday, November 25, 2025. All official action concerning the preliminary tax levy and setting dates for the Truth in Taxation hearings must be concluded before September 30, 2025. FINANCIAL IMPACT The preliminary gross levy for taxes payable 2026 as presented is $31,749,380. The City’s tax capacity rate is anticipated to increase from 54.57% to 55.81%. Included in the 2026 preliminary gross levy is a levy to fund the purchase of rolling stock and technology equipment of $1,682,308 and the levy to fund the Economic Development Authority of $645,160. A resolution for consideration authorizes the revision of the 2025 budget to conform to the most recent 2025 revenue and expenditure projections. Revised revenues are recommended to be increased by $56,538. Overall, revised expenditures are recommended to increase by the same amount. However, budgeted spending is planned to decrease by $297,852 and planned savings to increase by $354,390. The planned savings should help the General Fund to achieve target fund balance levels of 40% of expenditures set by City policy. LEGAL CONSIDERATIONS N/A Page 135 of 183 ALTERNATIVE RECOMMENDATION(S) The City Council could adopt an alternate 2026 preliminary property tax levy or 2025 Revised/2026 Proposed budget or select other allowable Truth in Taxation hearing dates. ATTACHMENTS 1. Proposed Budget and Tax Levy Resolution 2. Authorizing Budget Revision Resolution 3. Authorizing Revision of 2025 Budget of Various Departments 4. Appendix D Resolution - Non Building Fees Page 136 of 183 RESOLUTION NO. XXXXXRESOLUTION ADOPTING A PROPOSED BUDGET AND TAX LEVY FOR THE YEAR 2026 WHEREAS, the Minnesota Truth in Taxation law provides for a proposed tax levy to be certified to the County Auditor by September 30, 2025 and then recertified before December 30, 2025. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota as follows: 1.The budget for the City of Richfield for the year 2026 is hereby approved and adopted with appropriations for each of the departments to be as follows: General Fund Legislative/Executive 1,360,777 Administrative Services 1,427,977 Finance 701,628 Public Safety 13,642,788 Fire Services 6,641,729 Community Development 1,916,110 Public Works 5,949,340 Recreation Services 2,561,200 0.44% related to PFML 115,000 Transfers Out 372,250 Fund Balance Reserve 445,316 TOTAL GENERAL FUND $ 35,134,115 2.The estimated gross revenue of the City of Richfield from all sources, including general ad valorem tax levies as hereinafter set forth for the year2026 which are more fully detailed in the City Manager’s official copy of the2026 budget, are hereby found and determined to be as follows: TOTAL GENERAL FUND $35,134,115 3. There is hereby levied upon all taxable property in the City of Richfield a direct ad valorem tax in the year 2025, payable in 2026 for the following purposes and in the following amounts: PURPOSE AMOUNT General Fund1 $25,475,8832 Equipment 1,682,308 Economic Development Authority 645,160 Debt Service 3,946,030 Page 137 of 183 1 Provision has been made in the General Fund for the payment of the City’s contributory share to Public Employees’ Retirement Association. 2 General Fund Levy includes all fiscal disparities distribution amounts. 4.The debt service tax levy as established in the bond documents for the G.O.Special Assessment Bonds, Series 2013A shall be $149,730. 5.The debt service tax levy as established in the bond documents for the G.O.Street Reconstruction Bonds, Series 2015A will be reduced from $631,056.57 to $279,582 due to the utilization of gas and electric franchise fees. 6.The debt service tax levy as established in the bond documents for the G.O.Special Assessment Bonds, Series 2016B shall be $530,750. 7.The debt service tax levy as established in the bond documents for the G.O. Bonds, Series 2016C shall be $697,313. 8.The debt service tax levy as established in the bond documents for the G.O.Bonds, 2017A shall be $588,500. 9.The debt services tax levy as established in the bond documents for the G.O.Bonds, 2017B shall be $339,675. 10. The debt service tax levy as established in the bond documents for the G.O. Street Reconstruction Bonds, Series 2018A will be reduced from $700,061.25to $284,025 due to the utilization of gas and electric franchise fees. 11. The debt service tax levy as established in the bond documents for the G.O.Bonds, Series 2019A shall be $356,700. 12. The debt service tax levy as established in the bond documents for theG.O. Bonds, Series 2020A shall be $187,570. 13. The debt service tax levy as established in the bond documents for theG.O. Bonds, Series 2020B shall be $126,985. 14. The debt service tax levy as established in the bond documents for the G.O.Bonds, Series 2022A shall be $405,200. 15. The budget for the Housing and Redevelopment Authority of Richfield for the year 2026 is hereby ratified and approved. There is hereby levied upon alltaxable property in the City of Richfield a direct ad valorem tax in the year2025, payable in 2026 for the following purposes: PURPOSE AMOUNT Housing and Redevelopment Authority $742,230 16. A certified copy of this resolution shall be transmitted to the County Auditor. 17. The Truth in Taxation public meeting shall be set for 6:30 p.m. November 25, 2025. Page 138 of 183 Adopted by the City Council of the City of Richfield, Minnesota this 23rd day of September 2025. Mary Supple, Mayor ATTEST: Michelle Friedrich, City Clerk Page 139 of 183 RESOLUTION NO. XXXXX RESOLUTION AUTHORIZING BUDGET REVISIONS WHEREAS, the City Charter and Minnesota Statutes provide for a process for adopting an annual budget and tax levy; and WHEREAS, the City Charter provides certain authority for the City Manager and/or City Council to revise the annual budget; and WHEREAS, it would be beneficial to restate such authority with the adoption of the budget. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota as follows: 1.The City Manager may increase the budget by City Council action provided that unbudgeted receipts will be available to equal or exceed the increased expenditures. 2.The City Manager may authorize transfers between divisions within a department providing the transfers do not increase or decrease the department or total budget. 3.The City Manager may transfer budgeted amounts between departments only with the approval of the City Council. Adopted by the City Council of the City of Richfield, Minnesota this 23rd day of September 2025. Mary Supple, Mayor ATTEST: Michelle Friedrich, City Clerk Page 140 of 183 RESOLUTION NO. XXXXX RESOLUTION AUTHORIZING REVISION OF 2025 BUDGET OF VARIOUS DEPARTMENTS WHEREAS, Resolution No. XXXXX appropriated funds for personal services, other expenses and capital outlays for each department of the City for the year of 2025; and WHEREAS, The City Charter, Chapter 7, Section 7.09, gives the Council authority to transfer unencumbered appropriation balances from one department to another within the same fund at the request of the City Manager; and WHEREAS, The City Manager has requested a revision of the 2025 budget appropriations in accordance with Charter provisions and as detailed in the Proposed 2026 budget document. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota as follows: 1. That the 2025 appropriations for each department of the General Fund be amended to establish the following totals: General Fund Legislative/Executive 1,300,946 Administrative Services 1,357,601 Finance 495,832 Public Safety 12,586,184 Fire Services 6,333,130 Community Development 1,806,325 Public Works 5,301,140 Recreation Services 2,474,590 Transfers Out 352,250 Fund Balance Reserve 778,500 TOTAL GENERAL FUND $ 32,786,498 INCREASE $ 56,538 2. Estimated 2025 gross revenue of the City of Richfield from all sources, as the same are more fully detailed in the City Manager’s official copy of the proposed 2026 budget, are hereby revised as follows: INCREASE $56,538 3. That the City Manager and the Finance Director bring into effect the provisions of this resolution. Adopted by the City Council of the City of Richfield, Minnesota this 23rd day of September 2025. Mary Supple, Mayor ATTEST: Michelle Friedrich, City Clerk Page 141 of 183 Richfield, Minnesota, Code of Ordinances Appendix D LICENSE, PERMIT AND MISCELLANEOUS FEES Richfield, Minnesota, Code of Ordinances (Supp. No. 42) Created: 2025-04-18 11:47:09 [EST] Page 8 of 30 RESOLUTION NO. Res. No. 2026-XXXXX RESOLUTION ESTABLISHING 2025 2026 LICENSE, PERMIT AND MISCELLANEOUS FEES PURSUANT TO THE PROVISIONS OF APPENDIX D OF THE ORDINANCE CODE OF THE CITY OF RICHFIELD RESCINDING RESOLUTION NO. 12127 12243 BE IT RESOLVED by the City Council of the City of Richfield, Minnesota as follows: BE IT RESOLVED by the City Council of the City of Richfield, Minnesota as follows: Section 1. Establishing Fees. A. License, permit and miscellaneous fees required under the ordinances of the City of Richfield shall be as stated in the sections of this resolution. B. A period of no less than 30 days will be allowed for the remittance of City Business license renewal fees contained in Sections 5, 6, 7, 8 and 9 of this resolution. C. A 10% administrative surcharge will be assessed upon all renewals contained in Section 5, 6, 7, 8 and 9 of the resolution if not received by the City on or before December 31st of each year. The 10% surcharge will be based upon the cost of the license. D. Nothing in this section shall be deemed to require the City to issue or renew any license for which the fee has not been paid in a timely manner. Section 2. Construction and Related License Fees. Type of Permit or License Section Requiring Description Fee (1) Heating and Ventilating Installer 400.07 1 Year $80.00 (2) Sign Installer 416.01—416.13 1 Year $80.00 (3) Electrical Installer 400.03—400.09 State License Required (4) Plumber 400.03—400.09 State License Required (5) Well Driller 620 State License Required Section 3. Public Works Fees. Type of Permit or License Section Requiring Description Fee (1) Benches 805.01— 805.27 First Year $80.00 Renewal $30.00 (2) Boulevard feature Permit 811.07 a) Application to place a privately owned feature in the boulevard $30.00 b) If applied for after installation of feature has begun $60.00 (3) Excavation in Public Right-of-way 800.01— 800.15 a) For each transverse excavation and each 500 feet or portion thereof longitudinal excavation and for each 500 feet of curb and gutter or portion thereof installed or driveway apron installed, except when survey and grade stakes are set by City $200.00 $0.20 per foot > 500' b) If applied for after excavation has begun $400.00 c) For each pothole $20.00 Page 142 of 183 Richfield, Minnesota, Code of Ordinances Appendix D LICENSE, PERMIT AND MISCELLANEOUS FEES Richfield, Minnesota, Code of Ordinances (Supp. No. 42) Created: 2025-04-18 11:47:09 [EST] Page 9 of 30 (4) Pole Attachment /Small Cell Facilities Permit 802 a) Application to attach or collocate pole attachment on City facilities in the City Right- of-way $500.00 /≤ 5 units $100.00/unit thereafter b) Application to construct/install new small cell pole w/ attachment in the City Right- of- way $1,000/unit c) Annual rental fee per attachment to collocate on the city structure, per agreement Up to $150/unit d) Annual maintenance fee associated with the collocation, per agreement Up to $25/unit Continued on next page. Page 143 of 183 Richfield, Minnesota, Code of Ordinances Appendix D LICENSE, PERMIT AND MISCELLANEOUS FEES Richfield, Minnesota, Code of Ordinances (Supp. No. 42) Created: 2025-04-18 11:47:09 [EST] Page 10 of 30 Monthly Electrical Fees a) Radio node less than or equal to 100 maximum watts b) Radio node over 100 maximum watts c) The actual cost of electricity $73.00/node $182.00/node (5) Forestry Permit 810 Applies only to trees on City property and public ROW $100.00 (6) Seasonal Load Limit Exemption a) Per load $25.00 b) If applied for after delivery $50.00 (7) Obstruction Permit 802.17 (a) Short term, temporary single lane closure of less than four hours No fee (b) Lane closures longer than four hours' duration (or if between 7:00 a.m. and 9:00 a.m. or between 3:30 p.m. and 6:00 p.m.) Arterial Per Day for Each Lane (per block or portion thereof) $60.00 Full Closure (per block or portion thereof) $300.00 Collector Per Day for Each Lane (per block or portion thereof) $30.00 Full Closure (per block or portion thereof) $75.00 Local/Residential Per Day for Each Lane (per block or portion thereof) $15.00 Full Closure (per block or portion thereof) $45.00 Sidewalk/Bike Lane Per Day for Each Lane (per block or portion thereof) $30.00 Parking Lane Per Day for Each Lane (per block or portion thereof) $7.50 Full Closure (per block or portion thereof) 31.25 (c) If applied for after obstruction closure has begun, regardless of duration of closure (c) Short term, temporary single lane closure less than four hours No fee (d) Lane closures longer than four hours' duration (or if between 7:00 a.m. and 9:00 a.m. or between 3:30 p.m. and 6:00 p.m.) Arterial Per Day for Each Lane (per block or portion thereof) $120.00 Full Closure (per block or portion thereof) $300.00 Collector Per Day for Each Lane (per block or portion thereof) $60.00 Full Closure (per block or portion thereof) $150.00 Page 144 of 183 Richfield, Minnesota, Code of Ordinances Appendix D LICENSE, PERMIT AND MISCELLANEOUS FEES Richfield, Minnesota, Code of Ordinances (Supp. No. 42) Created: 2025-04-18 11:47:09 [EST] Page 11 of 30 Local/Residential Per Day for Each Lane (per block or portion thereof) $30.00 Full Closure (per block or portion thereof) $90.00 Sidewalk/Bike Lane Per Day for Each Lane (per block or portion thereof) $60.00 Parking Lane Per Day for Each Lane (per block or portion thereof) $15.00 Full Closure (per block or portion thereof) $62.50 If the closures are not removed by the permitted completion date, then additional Days will be charged at double the rate (8) Noise Ordinance Exemption 930.35 (a) With conditions added as required $50.00 (b) If applied for after violation $100.00 (9) Certification Charge 705.03— 705.21 All delinquent accounts $50.00 (10) NSF Check Charge $30.00 (11) Utility Services Sanitary Sewer 700.05 All land uses New Service $125.00 Repair $125.00 Disconnect $125.00 Replacement $125.00 Sewer Service Line Televising $100.00 Appointment Fee, No-Call, No-Show For failure to appear/be available at scheduled appointment time without reasonable advance notice to the City. Reasonable advance notice to the City is considered at least 1 hour before the scheduled appointment time. $75.00 Water Service 715.01 All land uses $125.00 New Service $125.00 Repair $125.00 Disconnect $125.00 Replacement Turn on/off $75.00 Meter Installation $75.00 Private Hydrant $75.00 Hydrant Meter Fee $75.00 Page 145 of 183 Richfield, Minnesota, Code of Ordinances Appendix D LICENSE, PERMIT AND MISCELLANEOUS FEES Richfield, Minnesota, Code of Ordinances (Supp. No. 42) Created: 2025-04-18 11:47:09 [EST] Page 12 of 30 Appointment Fee, No-Call, No-Show For failure to appear/be available at scheduled appointment time without reasonable notice to the City. $75.00 Backflow Device Registration Fee 710.23 All properties, excluding SFH and Duplex residential properties $50.00 SFH and Duplex residential properties No fee Storm Sewer 720 All land uses New Service $125.00 Repair $125.00 Disconnect $125.00 Replacement $125.00 (12) Street Light Banners 855.05 First time applicant to hang street light banners within a district of for an event. $50.00 Per street light banner installation (no existing hardware) $20.00 Per street light banner installation if supporting hardware exists on the light pole. $10.00 Per street light banner removal $10.00 Permit Renewal: Annually for both decorative and event banners, unless banner design has changed, then full application fee is charged. If annual renewal is not completed, the permittee risks removal of all banners at the permittee's expense. $10.00 (13) Utilities Special Charges 715.03 Transaction fee for utility accounts paying by credit card (excludes ACH withdrawals, checks, or debit card payments) 2.95% of utility bill or $1.95, whichever is greater Section 4. Fire Services Fees. Type of Permit or License Section Requiring Description Fee (1) Fire Prevention Code (Fire Safety) 400.21— 400.29 For initial fee required under code Per Year Year Covers activities or materials requiring fire department approval per fire code, including tents, hazardous materials, open flames, and other regulated uses. $100.00 Page 146 of 183 Richfield, Minnesota, Code of Ordinances Appendix D LICENSE, PERMIT AND MISCELLANEOUS FEES Richfield, Minnesota, Code of Ordinances (Supp. No. 42) Created: 2025-04-18 11:47:09 [EST] Page 13 of 30 For each additional fee required under code: Applies to each additional regulated item under the same permit (e.g., multiple tents at one location). [GRAPHIC]$20.00 25.00 Penalty iIf not renewed within 2 months of notification: Per Year Applies to permits not renewed within 2 months of official notice (e.g., fire safety permit for hazardous materials). $75.00 (2) Daycare/Adult Foster Care Facility Inspection $100.00 (3) Reimbursement Fee for Fire/Rescue Unit Per Hour $400.00 (4) Sale of Consumer Fireworks 1131 (a) (a) License per location selling only consumer fireworks Per Year Per Year (b) Fireworks sales under temporary membrane structures (e.g., tents) require a fire safety permit $350.00 (b) License per location of each other retail seller (Each physical store) Per Year $100.00 (5) Display of Commercial Fireworks 5608 Licensed per display by qualified vendor $350.00 Section 5. Amusement and Recreation Licenses and Permits. Type of Permit or License Section Requiring Description Fee (1) Arcade 1105 1 Year $687.00 $708.00 (2) Amusement Device 1100.01 (a) Mechanical Amusement Device (Pinball) 1 Year $16.00 $17.00 (b) Mechanical Music Box 1 Year $16.00 $17.00 (c) Video Games 1 Year $16.00 $17.00 (3) Lawful Gambling 1100.13 Bingo, Tipboard, Paddle Wheel, Raffle, Pull Tabs State Fee Investigation Fee $250.00 (4) Itinerant Place of Amusement 1100.05— 1100.11 1 Day $370.00 $381.00 Page 147 of 183 Richfield, Minnesota, Code of Ordinances Appendix D LICENSE, PERMIT AND MISCELLANEOUS FEES Richfield, Minnesota, Code of Ordinances (Supp. No. 42) Created: 2025-04-18 11:47:09 [EST] Page 14 of 30 (5) Public Dance 1110.03 For each day dances are held: 1 month: $5.00 $6.00 $54.00 $56.00 No fee for locations holding tavern licenses. (6) General Amusement 1100.03 (a) Billiard, Pool or Pigeonhole table (each) 1 Year $16.00 $17.00 1. Coin operated 1 Year $16.00 $17.00 (b) Bowling Alley (per lane) 1 Year $54.00 $56.00 (c) Circus 1 Year $208.00 $214.00 (d) Dance Hall 1 Day $208.00 $214.00 (e) Golf 1. Miniature 1 Year $48.00 $49.00 2. Driving Tee 1 Year $48.00 $49.00 (f) Mountback 1 Day $199.00 $205.00 (g) Rides, mechanical/animal of any kind (ea) 1 Year $16.00 $17.00 (h) Shows, any kind 1 Day $199.00 $205.00 (i) Shuffleboard (each lane) 1 Year $17.00 $18.00 (j) Other games 1 Day $16.00 $17.00 (7) Musical Concert 1110.01 Per event $60.00 $62.00 (8) Theatre Cinema 1120 1 Year $288.00 $297.00 Plus a notice publication fee $8.00 $9.00 (9) Roller Rink 1115 1 Year or portion thereof $288.00 $297.00 (10) Commercial Adult- Oriented Enterprises 605 1 Year $3,434.0 0 $3,537.00 Investigation fee 1 Year $3,434.0 0 Page 148 of 183 Richfield, Minnesota, Code of Ordinances Appendix D LICENSE, PERMIT AND MISCELLANEOUS FEES Richfield, Minnesota, Code of Ordinances (Supp. No. 42) Created: 2025-04-18 11:47:09 [EST] Page 15 of 30 $3,537.00 (11) Masseur/Masseuse 605 Certificate fee 1 Year $112.00 $115.00 Investigation fee 1 Year $280.00 $288.00 (12) Public Baths 610 1 Year $3,977.0 0 $4096.00 Investigation fee (actual cost minimum) $3,977.0 0 $4096.00 (13) Fortune Teller and related trade 1130.05— 1130.07 1 Day 1 Week 1 Month 1 Year $230.00 237.00 $685.00 $705.00 $1,369.0 0 $1,410.00 $2,291.0 0 $2,360.00 (14) Adult Establishments 1196 Annual license 1 Year $3,434.0 0 $3,537.00 Investigation fee (new license) $3,434.0 0 $3,537.00 Section 6. Animal Licenses and Permits. Type of Permit or License Section Requiring Description Fee (1) Animals 905.01— 905.29 (a) Animals (Spayed or Neutered) with option to purchase a multi- year license 1 Year $15.00 (b) Animals (Not Spayed or Neutered) 1 Year $25.00 (c) Duplicate Animal License $7.00 (d) Late Penalty $10.00 905.31— 905.33 (e) Commercial Kennel 1 Year $249.0 0 $256.00 (f) Residential Kennel 1 Year $118.0 0 $122.00 (g) Veterinary $249.0 0 $256.00 Page 149 of 183 Richfield, Minnesota, Code of Ordinances Appendix D LICENSE, PERMIT AND MISCELLANEOUS FEES Richfield, Minnesota, Code of Ordinances (Supp. No. 42) Created: 2025-04-18 11:47:09 [EST] Page 16 of 30 905.37— 905.39 (h) Pigeons 1 Year $44.00 $45.00 905.41 (i) Non-domestic Animals (Temporary Permit) $31.00 $32.00 905.01— 905.29 (j) Impounding (each animal) 1st time $77.00 $79.00 2nd Time $138.00 $142.00 3rd time (each impound after) $207.00 $213.00 (k) Dangerous dog registration fee State Statute 347.51) $500.00 $500.00 906.13 905.37 (I) Beekeeping Registration + Inspection fee Fowl Registration +Inspection Fee $31.00 $50.00 $50.00 Section 7. Vehicle and Transportation License and Permit Fees. Type of Permit or License Section Requiring Description Fee (1) Aircraft 1340 1 Day $60.00 $62.00 (2) Garbage and Refuse Collection 601.01— 601.33 Commercial and Residential First vehicle 1 Year $343.0 0 $353.00 Each additional vehicle 1 Year $73.00 $75.00 (3) Motor Vehicle Dealer 1155 Per place of business 1 Year $513.0 0 $528.00 Each additional place of business 1 Year $194.0 0 $200.00 (4) Motor Bicycle Business 1160 Per place of business 1 Year $298.0 0 $307.00 Per place of business to sell, rent or lease 1 Year $137.0 0 $141.00 (5) Sound Truck 1165 Per vehicle 1 Year $298.0 0 Page 150 of 183 Richfield, Minnesota, Code of Ordinances Appendix D LICENSE, PERMIT AND MISCELLANEOUS FEES Richfield, Minnesota, Code of Ordinances (Supp. No. 42) Created: 2025-04-18 11:47:09 [EST] Page 17 of 30 $307.00 Per vehicle 1 Day $44.00 45.00 (6) Taxicab 1170 First vehicle or auto livery 1 Year $743.0 0 $765.00 Each additional vehicle or auto livery operated at any time within license period 1 Year $91.00 $94.00 (7) Taxicab Driver 1175 1 Year $70.00 $72.00 (8) Rental or Utility Trailers and Trucks 1185 Each place of business 1 Year $137.0 0 $141.00 Section 8. Commercial Business and Trade Licenses and Permits. Type of Permit or License Section Requiring Description Fee (1) Firearms Dealer 920.01— 920.05 1 Year $2,291.0 0 $2360.00 (2) Food Establishments 617 (A) Type I Establishment, a large 1 year high-risk food establishment serving on average 500 or more meals per day; having 175 or more seats; or having 500 or more customers per day (1) Food service establishment $1,028.00 $1,059.00 (2) School, kindergarten through grade 12 $755.00 $778.00 (3) Daycare Center or Preschool $755.00 $778.00 (B) Type II Establishment, a small high-risk food establishment serving on average fewer than 500 meals per day; having fewer than 175 seats; or having fewer than 500 customers per day (1) Food service establishment $883.00 $909.00 (2) School, kindergarten through grade 12 $588.00 $606.00 (3) Daycare Center or Preschool $588.00 $606.00 (C) Type III Establishment, a medium risk food establishment serving mainly non- time/temperature control for safety (TCS) foods and TCS foods prepared Page 151 of 183 Richfield, Minnesota, Code of Ordinances Appendix D LICENSE, PERMIT AND MISCELLANEOUS FEES Richfield, Minnesota, Code of Ordinances (Supp. No. 42) Created: 2025-04-18 11:47:09 [EST] Page 18 of 30 elsewhere and only heated or held cold onsite; or serving or retailing foods such as pizza carryout or delivery, requiring handling followed by heat treatment (1) Food service establishment $755.00 $778.00 (2) School, kindergarten through grade 12 $375.00 $386.00 (3) Daycare Center or Preschool $375.00 $386.00 (D) Type IV Establishment, a food establishment with minimal food handling such as preparing coffee, hot dogs, blended or mixed drinks, packaged foods customers heat on-site, continental breakfasts, unpackaged baked goods made elsewhere (1) Food service establishment $492.00 $507.00 (2) School, kindergarten through grade 12 $228.00 $235.00 (3) Daycare Center or Preschool $228.00 $235.00 (E) Type V Establishment, a food establishment with non-TCS food or food products sold in the original packaging (1) Food service establishment $303.00 $312.00 (2) School, kindergarten through grade 12 $188.00 $194.00 (3) Daycare Center or Preschool $188.00 $194.00 (F) Supplemental Facility (1) High Supplemental Facility (like Type I or II) $188.00 $194.00 (2) Medium Supplemental Facility (like Type III) $150.00 $155.00 (3) Catering Supplemental Facility (for Food Catering Vehicle(s) and equipment) $228.00 $235.00 (4) Low Supplemental Facility (like Type IV or V) $112.00 $115.00 (G) Temporary Food Establishment (1) Complex Temporary 1 to 3 days (like Type I or II) $188.00 $194.00 Page 152 of 183 Richfield, Minnesota, Code of Ordinances Appendix D LICENSE, PERMIT AND MISCELLANEOUS FEES Richfield, Minnesota, Code of Ordinances (Supp. No. 42) Created: 2025-04-18 11:47:09 [EST] Page 19 of 30 (2) Complex Temporary 4 to 21 days (like Type I or II) $341.00 $351.00 (3) Simple Temporary 1 to 3 days (like Type III, IV or V) $78.00 $80.00 (4) Simple Temporary 4 to 21 days (like Type III, IV or V) $182.00 $187.00 (5) Temporary Food Multi-Vendor $955.00 $984.00 (H) Farmer's Market Stand (stands not exempted from licensing in Minnesota Statue Chapter 28A) $228.00 $235.00 (3) Automobile Washing Establishment 1125 Per calendar Year or fraction thereof $228.00 $235.00 (4) Cesspools 925.03 Permit fee for opening cesspool or dumping contents of each cesspool into City sewer $35.00 $36.00 (5) Incinerator 601.29— 601.31 1 Year $68.00 $70.00 (6) Tobacco No licenses being issued 1146.01(M S 461.12) Retail Sale and Distribution - License issued on calendar Year (cigarette vending machines prohibited) (Bill No. 1998-19) $574.00 $591.00 (7) Transient Merchant 1181.01— 1181.09 1 Day $146.00 $150.00 (8) Wagon Peddler 1181 1 Year $344.00 $354.00 (9) State hawker or Peddler license 1181 6 month/per person covered $84.00 $87.00 (10) Canvasser or Solicitor 1181 6 month/per person covered $84.00 $87.00 (11) Christmas Tree Sale 1130.03 1 Year $186.00 $192.00 (12) Lodging Establishments 618 (A) Hotel/Motel $317.00 $327.00 (1) Each Guestroom $26.00 $27.00 (13) Outdoor Merchandising 1135 Permit $145.00 $149.00 (14) Storage Enclosure 1135 Per Enclosure $124.00 $128.00 (15) Pawnbroker 1187 (a) Pawnbroker 1 Year $5,5,969.0 0 $6,148.00 (b) Owner investigation fee 1 Year (nonrefundable) $3,431.0 0 $3,534.00 Page 153 of 183 Richfield, Minnesota, Code of Ordinances Appendix D LICENSE, PERMIT AND MISCELLANEOUS FEES Richfield, Minnesota, Code of Ordinances (Supp. No. 42) Created: 2025-04-18 11:47:09 [EST] Page 20 of 30 (c) Manager investigation fee 1 Year (nonrefundable) $1,241.0 0 $1278.00 (d) Employee investigation fee 1 Year (nonrefundable) $118.00 $122.00 (e) Transaction fee - per transaction $2.00 $2.00 (16) Secondhand Goods Dealer 1186 (a) Secondhand Goods Dealer 1 Year $654.00 $674.00 (b) Initial investigation fee (nonrefundable) actual costs in excess of above with total not exceeding $2,511.0 0 $2,586.00 Applicant shall deposit $1,200.00 with Licensing Clerk along with application. Amount in excess of actual application costs shall be refunded. (17) Auto Detailing Establishment 1195.01 1 Year $510.00 $525.00 (18) Tattoo, Body Piercing, Body Painting or Body Branding 630 (a) Tattoo, body piercing, body painting or body branding 1 Year $1,142.0 0 $1,176.00 (b) Initial investigation fee (nonrefundable) $1,077.0 0 $1,109.00 1 Year (19) Temporary Tattoo, Body Piercing, Body Branding and Body painting events 630 Per booth $68.00 $70.00 (20) Massage Therapy Enterprise License (Business license) 1188 Annual license 1 Year $1,109.0 0 $1,142.00 Investigation fee (new license) $1,109.0 0 $1,142.00 Massage Therapist (Individual License) Annual license 1 Year $109.00 $112.00 Investigation fee (new license) $112.00 $115.00 Temporary Massage Therapist License Per temporary location $229.00 $236.00 (21) Public Swimming Pools 619 (A) Indoor (1) First pool $303.00 $312.00 Page 154 of 183 Richfield, Minnesota, Code of Ordinances Appendix D LICENSE, PERMIT AND MISCELLANEOUS FEES Richfield, Minnesota, Code of Ordinances (Supp. No. 42) Created: 2025-04-18 11:47:09 [EST] Page 21 of 30 (2) Each additional pool $150.00 $155.00 (B) Outdoor (1) First pool $303.00 $312.00 (2) Each additional pool $150.00 $155.00 (C) School, K through grade 12, pools (1) First pool $196.00 $202.00 (2) Each additional pool $109.00 $112.00 (D) Pool opening reinspection fee, operator makes an appointment for an inspection, but the pool is not ready to open $103.00 $106.00 (22) Motion pictures and commercial photography permit 1197 Per event Photography Motion picture (based on application) $52.00 $54.00 $ $206.00 $212.00 (23) Adult-Use Cannabis TBD 1198 Cannabis Retailer Cannabis Renewal (The initial registration fee shall include the fee for initial registration and the first annual renewal. Any renewal fee imposed by the local unit of government shall be charged at the time of the second renewal and each subsequent annual renewal thereafter.) $500.00 $500.00 $1,000.00 $1,000.00 Low-Potency Hemp Edible TBD 1198 Lower Potency Hemp Retailer Registration Annual Renewal $125.00 $125.00 $125.00 $125.00 Descriptions: PLAN REVIEW FEE FOR FOOD, THERAPEUTIC MASSAGE AND LODGING PERCENTAGE OF FACILITY INVOLVED WILL BE DETERMINED BY STAFF Type I Establishment, a large high-risk food establishment serving on average 500 or more meals per day; having 175 or more seats; or having 500 or more customers per day. Type II Establishment, a small high-risk food establishment serving on average fewer than 500 meals per day; having fewer than 175 seats; or having fewer than 500 customers per day. Page 155 of 183 Richfield, Minnesota, Code of Ordinances Appendix D LICENSE, PERMIT AND MISCELLANEOUS FEES Richfield, Minnesota, Code of Ordinances (Supp. No. 42) Created: 2025-04-18 11:47:09 [EST] Page 22 of 30 Type III Establishment, a medium risk food establishment serving mainly non- time/temperature control for safety (TCS) foods and TCS foods prepared elsewhere and only heated or held cold onsite; or serving or retailing foods such as pizza carryout or delivery, requiring handling followed by heat treatment. Type IV Establishment, a food establishment with minimal food handling such as preparing coffee, hot dogs, blended mixed drinks, packaged foods customers heat onsite, continental breakfasts, unpackaged baked goods made elsewhere. Type V Establishment, a food establishment with non-TCS food or food products sold in the original packaging. Environmental plan review—includes the physical remodeling, updating, equipment replacement, equipment additions and the general overall review of all plans/work. This also includes all new development projects. New Construction and/or Major Remodel (over 50% of facility involved) Extensive Remodel (25— 50% of facility) Minor Remodel 0— 24% of facility) Non-remodel approval consultation ($5,000 or less in costs) Type I $3,648.00 $3757.00 $1,902.0 0 $1959.00 $1,027.00 $1058.00 $175.00 $180.00 Type II $2,513.00 $2588.00 $1,377.0 0 $1418.00 $758.00 $780.00 $175.00 $180.00 Type III $1,378.00 $1419.00 $766.00 $789.00 $457.00 $471.00 $175.00 $180.00 Type IV $675.00 $695.00 $263.00 $271.00 $133.00 $137.00 No fee Type V New project or change of owner - $175.00 $160.00 $180.00 Minor remodel - permit but no plan check fee Therapeutic Massage $170.00 $180.00 $175.00 $180.00 $175.00 $180.00 $175.00 $180.00 Section 9. Liquor and Related License and Permit Fees. Type of Permit or License Section Requiring Description Fee (1) 3.2 Malt Liquor 1202.05 (a) On-Sale 1 Year $912.00 (b) Tavern (dance) 1 Year $745.00 (c) Wholesale 1 Year $44.00 (d) Growler (Micro Brewery Off-Sale Malt Liquor) 1 Year $175.00 (e) Off-Sale 1 Year $264.00 (f) Club (Bottle Club) 1 Year $603.00 (g) Temporary per event $191.00 (2) Liquor 1202.05 (a) On-Sale 1 Year $12,029.00 (b) Sunday (Fee set by state law) 1 Year $200.00 Page 156 of 183 Richfield, Minnesota, Code of Ordinances Appendix D LICENSE, PERMIT AND MISCELLANEOUS FEES Richfield, Minnesota, Code of Ordinances (Supp. No. 42) Created: 2025-04-18 11:47:09 [EST] Page 23 of 30 (c) Wine 1 Year $1,325.00 (d) Taproom (Micro Brew On-Sale Malt Liquor) 1 Year $700.00 (e) Cocktail Room (Micro Distillery On Sale) 1 Year $800.00 (f) Micro Distillery Off Sale 1 Year $600.00 (g) Veterans' Organization (Ex-Sunday) 1 Year $863.00 (h) Temporary per event $191.00 (3) Employee License On-Sale Liquor Establishments 1208.01 Effective 10/1/95 all licenses issued shall be valid for a period of two years from the date of initial application $37.00 (4) Investigation Fee 1202.01— 1202.21 (a) On-Sale liquor including Veterans' Organization $824.00 and Each person shown on application $247.00 Each additional investigation for each person not listed on original or renewal application (excluding Veteran's Organizations) $247.00 1202.11 (b) Wine, Taproom, Brewpub, Distillery, and $824.00 Each person shown on application $247.00 Each additional investigation for each person not listed on original or renewal application $247.00 1202.11 Investigation of substitute manager $103.00 Section 10. Housing Inspection and Rental License Fees. Type of Permit or License Section Requiring Description Fee (1) License for Apartment Houses and Rental Homes (includes up to two inspections) 407 (a) Apartment House, 1 Year $150.00190.00 Each unit $15.00 (b) Rental Home - single family dwelling, 1 Year $150.00 190.00 (c) Duplexes/double bungalows/townhouses First unit, 1 Year $150.00 190.00 Each additional rental unit, 1 Year $85.00 125.00 (d) Late Fee—Charged each month the license is late $100 or 25% of the annual license fee, whichever is Page 157 of 183 Richfield, Minnesota, Code of Ordinances Appendix D LICENSE, PERMIT AND MISCELLANEOUS FEES Richfield, Minnesota, Code of Ordinances (Supp. No. 42) Created: 2025-04-18 11:47:09 [EST] Page 24 of 30 greater, up to a maximum monthly fee of $500.00 (e) License Transfer Fee $50.00 (f) Reinstatement of suspended license 100% of license fee (minimum $80.00) (g) Reinstatement of Revoked license 200% of license fee (h) Re-Inspection Fee (for inspections over the first two) 1. multi-family 3rd inspection: $100.00 4th inspection: $200.00 5th inspection: $400.00 6th inspection and more: $800.00 Up to $3,000, maximum 2. single family & duplex 3rd inspection: $50.00 4th inspection: $100.00 5th inspection: $200.00 6th inspection and more: $400.00 Up to $1,500, maximum Re-inspection fees shall be payable at the time of license renewal and no renewal license shall be issued unless all inspection fees are paid (i) Provisional license for apartment house Includes first unit $300.00 380.00 Each additional unit $30.00 Provisional license for Rental Home— single family dwelling 1 Year $300.00 380.00 Provisional license for duplex First unit $300.00 380 Each additional unit $170.00 250 (j) Investigation fee for operating a rental property without a license $500.00 (2) Certificate of Housing maintenance Compliance (includes up to two inspections) 408 Single family home $150.00 190.00 2-family home $230.00 270 Condominium $100.00 140 Page 158 of 183 Richfield, Minnesota, Code of Ordinances Appendix D LICENSE, PERMIT AND MISCELLANEOUS FEES Richfield, Minnesota, Code of Ordinances (Supp. No. 42) Created: 2025-04-18 11:47:09 [EST] Page 25 of 30 Re-inspection Fee 3rd inspection $50.00 4th inspection $100.00 5th inspection $200.00 6th inspection and more $400.00 Up to $1,500, maximum Fee to process cash escrow agreement $100.00 125.00 Fee to process Agreement to Comply $100.00 125.00 (3) Richfield Apartment Managers' Association Fee 407 Fee to support RAMA services $1.50/unit (4) Permit Fee for Rooming House 406 1 Year $170.00 210.00 Section 11. Miscellaneous Fees. Type of Permit or License Section Requiring Description Fee (1) Permit to reside 1190 In motel for more than six Months $17.00 (2) Permit to Carry a Gun Permit Issued By County (3) False Alarms (billable) (a) in excess of 2 for calendar Year $100.00 (b) in excess of 10 for calendar Year $200.00 (c) in excess of 20 for calendar Year $300.00 (4) Nuisance Conduct Fee 925 Third call to a property for nuisance conduct within a 365-day period $400.00 (5) Copying Services Provided Flat rate (per page) $.25 Special rate (a) Black & White Photocopy rate 8.5 x 11 (per side) $.25 8.5 x 14 (per side) $.25 MN Statute 13.03C 11 x 17 (each) $.50 24 x 36 (each) $2.50 X-large $2.50 Color Photocopy rate 8.5 x 11 (per side) $1.00 8.5 x 14 (per side) $2.00 Page 159 of 183 Richfield, Minnesota, Code of Ordinances Appendix D LICENSE, PERMIT AND MISCELLANEOUS FEES Richfield, Minnesota, Code of Ordinances (Supp. No. 42) Created: 2025-04-18 11:47:09 [EST] Page 26 of 30 11 x 17 (each) $4.00 24 x 36 (each) $18.00 X-large $3.00/sq. ft. (b) Labor hourly wage & 33% (c) Postage prevailing rate (d) Fax per page $.50 (e) CD of meeting (per CD) $5.00 (f) DVD of meeting (per DVD) $15.00 (g) Electronic copies (CD or disk) $5.00 (h) As builts (per image) $.50 (6) Notary Fee Fee Set By State (7) Candidate Filing Fee City Charter 4.04 $25.00 (8) Photo Fee Includes 2 photos $16.00 including tax (9) Assessingment Search Fees Special Special Assessment Search Fees - One free property identification number (PID) search per Day - if more than one search per Day (per search) $3.00 Special Assessment Search Report - per PID $15.00 $25.00 Creation of New or Special Report - Fees to be based on time and materials to create report - Minimum Fee $25.00 Review of Comparable Property Records Residential Field Card Report $.25 - for up to five comparable properties (per copy) Commercial/Industrial/Apartment Field (10) Domestic Partnership 120 Registration $30.00 (11) Certified copy of various documents To certify documents i.e. resolutions, ordinances, minutes, registration forms, etc. on file (per copy) $5.00 (12) Vacant Building Registration Fee 925 Single Family Home or Duplex—Vacant one to two years $600.00 Single Family Home or Duplex—Vacant three to four years $800.00 Single Family Home or Duplex—Vacant five or more years $1,000.00 Page 160 of 183 Richfield, Minnesota, Code of Ordinances Appendix D LICENSE, PERMIT AND MISCELLANEOUS FEES Richfield, Minnesota, Code of Ordinances (Supp. No. 42) Created: 2025-04-18 11:47:09 [EST] Page 27 of 30 Any other type of property of less than 20,000 square feet in building size AND less than 1 acres of lot size - Vacant less than one Year $618.00 Any other type of property of less than 20,000 square feet in building size AND less than 1 acres of lot size - Vacant one Year or longer $1,133.0 0 Any other type of property larger than 20,000 square feet in building size OR more than 1 acres of lot size - Vacant less than one Year $1,390.0 0 Any other type of property larger than 20,000 square feet in building size OR more than 1 acres of lot size - Vacant one year or longer $2,678.0 0 (13) Violation of Conversion Therapy Ban 635 Providing conversion therapy to a minor or vulnerable adult $1,000.00 per instance Section 12. Room and Park Shelter Rental Fees. Location or Type Description Fee Classification Fee Richfield Municipal Center Bartholomew Room Civic and non-profit groups and governmental agencies $75.00/Hr (2-hour minimum) Resident groups $100.00/Hr (2-hour minimum) Non-Resident and other groups $500.00/4-hour block Heredia Room Civic and non-profit groups and governmental agencies $69.00/Hr (2-hour minimum) Resident groups $82.00/Hr (2-hour minimum) Non-Resident and other groups $400.00/4-hour block Fred Babcock Room Civic and non-profit groups and governmental agencies $69.00/Hr (2-hour minimum) Resident groups $82.00/Hr (2-hour minimum) Richfield Community Center Augsburg, Fireside, Nicollet, or Ruth Johnson Rooms Non-Profit Private $42.00/Hr $60.00/Hr Combined Nicollet/Augsburg or Richfield Rooms Non-Profit Private $69.00/Hr $95.00/Hr Kitchen All Renters $80.00/4-hour block, $15.00/additional hour Page 161 of 183 Richfield, Minnesota, Code of Ordinances Appendix D LICENSE, PERMIT AND MISCELLANEOUS FEES Richfield, Minnesota, Code of Ordinances (Supp. No. 42) Created: 2025-04-18 11:47:09 [EST] Page 28 of 30 Free with combined Nicollet/Augsburg room rental Wood Lake Nature Center Auditorium Non-Profit Private $45.00/Hr $65.00/Hr Wood Lake Amphitheater $75/4-hour block Park Shelters Wood Lake Nature Center - Emily Day Pavilion Monday - Thursday $82.0085/4-hour block Friday-Sunday $95/4-hour block $50 Damage/Compliance Deposit Fairwood, Monroe, Augsburg Park Shelters Monday-Thursday $44.0046/4-hour block Friday-Sunday $56/4-hour block $50 Damage/Compliance Deposit Sheridan Park Shelter Monday-Thursday $62.0065/4-hour block Friday-Sunday $75/4-hour block $50 Damage/Compliance Deposit Veterans Park Shelter Monday-ThursdayFriday $115120 per section/3-hr block Saturday &Friday- Sunday $135 141 per section/3-hr block $75/section Damage/Compliance Deposit Enclosed Park Buildings Jefferson Park, Washington Park, Madison Park Monday-Thursday $65/4-hour block Friday-Sunday $75/4-hour block $100 Damage/Compliance Deposit Athletic Fields Donaldson Premier Baseball Fields (Donaldson) Resident Non-Resident $5754.00/hr $284270.00/day (first 8 hrs) $6966.00/hr Page 162 of 183 Richfield, Minnesota, Code of Ordinances Appendix D LICENSE, PERMIT AND MISCELLANEOUS FEES Richfield, Minnesota, Code of Ordinances (Supp. No. 42) Created: 2025-04-18 11:47:09 [EST] Page 29 of 30 $357340.00/day (first 8 hrs) Premier Roosevelt Youth Baseball/Softball Fields (Roosevelt & Lincoln) Resident Non-Resident $4644.00/hr $273260.00/day (first 8 hrs) $5956.00/hr $336320.00/day (first 8 hrs) Lincoln and Taft Premium Softball Fields (Taft) Resident Non-Resident $3330.00/hr $126120.00/day (first 8 hrs) $4440.00/hr $183175.00/day (first 8 hrs) General Baseball/Softball Fields Resident Non-Resident $2625.00/hr $115109.00/day (first 8 hrs) $3735.00/hr $209199.00/day (first 8 hrs) Taft and Washington Premier Soccer/Football Fields (Taft & Washington) Resident Non-Resident $7059.00/hr $79.00100/hr Christian and Donaldson General Soccer/Football Fields (Christian & Donaldson) Resident Non-Resident $52.0055/hr $8177.00/hr Monroe Neighborhood Soccer Field (Monroe) Resident Non-Resident $40.0042/hr $6360.00/hr Broomball/Hocke y Rink Donaldson and ChristianAll outdoor rinks Resident Non-Resident $29.0030/hr $4139.00/hr Tennis Courts All parks Resident Non-Resident $15.0016/court/hr $25.0026/court/hr Volleyball Courts All parks Resident Non-Resident $18.0019/hr $26.0027/hr Basketball Courts All parks Resident Non-Resident $18.0019/hr $2726.00/hr Page 163 of 183 Richfield, Minnesota, Code of Ordinances Appendix D LICENSE, PERMIT AND MISCELLANEOUS FEES Richfield, Minnesota, Code of Ordinances (Supp. No. 42) Created: 2025-04-18 11:47:09 [EST] Page 30 of 30 Open Space All parks Resident Non-Resident $18.0019/hr $26.0027/hr Athletic Facility Light Use Softball, Baseball, Soccer, Football, Hockey, Tennis All renters $30.0031/hr Additional Field Usage Fees All parks All renters $75/hr maintenance fee $30 administrative fee (permit changes/cancellation) $500 Damage/Compliance deposit Richfield Band Shell Stage and Equipment All renters Stage $150.00165/hr Equipment $7075/booking Page 164 of 183 City Council Meeting 9/23/2025 Agenda Section: Resolutions Agenda Item: 11.b. Report Prepared By: Michelle Friedrich, City Clerk Department Director: Katie Rodriguez, City Manager Item for Consideration: Approve Resolution Updating the City Council Rules of Procedure and Decorum. EXECUTIVE SUMMARY Per Chapter 3, Section 3.03, Rules of Procedure and Decorum, of the Richfield Charter, Council has discretion in determining its own rules and order of business at regular meetings. The Richfield City Council Rules of Procedure and Decorum have been updated and adopted by Resolution by sitting City Councils on four occasions since July 23, 2001, with the most recent update by Resolution on February 14, 2017. At the August 12, 2026, Council meeting, Council and staff reviewed language changes to the Rules of Procedure and Decorum. Council directed staff to include the "Hats Off to Hometown Hits" item under the "Council Discussion" section of the agenda, along with a "Liaison Reports" item allowing for brief updates from Council Members on their respective commission assignments. (The changes requested by Council on April 8, 2025, regarding the agenda order of business, Section 5: Agenda, Subd. 3, are included in this final revision.) Council provided staff direction on the specific Sections and Subdivisions summarized below. The revisions are included in the final revision of the Rules of Procedure and Decorum are included in red in the attached document. Section 4, Subd. 2, Appealing the Ruling of the Presiding Officer Amended the language to remove the provision that limits participation in the appeal discussion, and aligning with Sturgis Standard Code of Parliamentary Procedure. Section 5, Subd. 4 Varying Order of Business The presiding officer may vary the order of business with Council input. Section 5 Subd. 6 Consent Agenda Clarified current language regarding removal of an item for further Council discussion from the Consent Calendar. Section 5, Subd. 7 Items Not on the Agenda Clarified current language regarding the addition of item(s) to the agenda with a majority vote of the Council; and adding additional language to include the Council may not amend the agenda to include any item that would require a public notice or a hearing. Section 5, Subd. 9(a)-(d) Public Participation Page 165 of 183 Clarified and updated current language regarding public participation during Council meetings. -Council increased public comment time to 30 minutes with a 3-minute limit per speaker, with Council consensus to extend time. -Included language regarding public comment submitted via email. -Included language to update address to city of residence. Section 6, Subd. 3 Excused From Voting Language updated to include language referencing Council Member participation in the discussion if they are abstaining from the vote either by unanimous consent of the other members present, or due to abstention as required by law. Section 7, Subd. 3 Rules of Decorum Discussion Updated language noting the mayor or any Council Member may bring a motion to limit discussion on any question. Section 7, Subd. 9 Rules of Decorum Conduct City Attorney Tietjen clarified the decorum document is focused on the Council's conduct rather than the general public's conduct. Section 8 Enforcement of Decorum City Attorney Tietjen provided some context for certain enforcement and situations that may arise. HISTORICAL CONTEXT The City Code provides that the Council may adopt rules, by resolution or ordinance, as it deems necessary. Current Policies Reference: Richfield Charter - Chapter 3 Procedure of Council Past Resolutions 2001-July 9068, 2001-Dec 9115, 2007-May 9927, 2008-May 10098, and 2017 Feb-11335 Ordinances 1981-33, 1998-5, 1998-22, 2003-21. RECOMMENDED ACTION BY MOTION: Approve a Resolution updating the City Council Rules of Procedure and Decorum. EQUITABLE OR STRATEGIC CONSIDERATIONS OR IMPACTS Equity: Clarifying and updating the Rules of Procedure and Decorum creates understanding for the public regarding Council meeting processes, and ensures Council is following the Richfield Charter and City Code. Strategic: The updates to the Rules of Procedure and Decorum creates transparency with residents and the community and improves the overall flow of Council meetings. POLICIES (RESOLUTIONS, ORDINANCES, REGULATIONS, STATUTES, ETC.) Noted in Executive Summary section. CRITICAL TIMING ISSUES The City Attorney will be available to answer questions. Page 166 of 183 FINANCIAL IMPACT Staff time and legal review of Rules of Procedure and Decorum. LEGAL CONSIDERATIONS The city attorney will be present at the meeting for questions. ALTERNATIVE RECOMMENDATION(S) Council could request staff make additional changes and postpone approval of resolution. ATTACHMENTS 1. 2025-09-23 Resolution Final Draft Rules of Procedure and Decorum (Final R3) Page 167 of 183 DRAFTCity of Richfield September 23, 2025 County of Hennepin State of Minnesota RESOLUTION NO. XXXXX Motion by: Seconded by: RESOLUTION ADOPTING RULES OF PROCEDURE AND DECORUM FOR CITY COUNCIL MEMBERS WHEREAS, it is appropriate for the City Council to establish rules of procedure and decorum for Council meetings and Board and Commission meetings; and WHEREAS, the Richfield City Code, Section 205.13, subd. 2(c) provides that the City Council may adopt such special rules by ordinance or resolution from time to time as necessary; and WHEREAS, the City Council last updated its rules of procedure and decorum in 2017 and has determined that it is appropriate to amend these rules of procedure and decorum so that they are consistent with applicable laws and practices of the City Council. NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Richfield, as follows: 1.The attached rules of procedure and decorum are hereby amended and established. 2.These rules shall remain in effect until modified by resolution of the City Council. This resolution supersedes Resolution No. 11335. 3.These rules shall be interpreted, wherever possible, so as to be consistent with the rules set forth in the City Code. In the case of any irreconcilable conflict between these rules and the rules in the City Code, the rules in the City Code shall prevail. Adopted by the City Council of the City of Richfield, Minnesota this 23rd day of September, 2025. VOTING AYE VOTING NAY Supple, Mary Supple, Mary Burk, Walter Burk, Walter Christensen, Sharon Christensen, Sharon Coleman-Woods, Rori Coleman-Woods, Rori Hayford Oleary, Sean Hayford Oleary, Sean Mary B. Supple, Mayor ATTEST: Michelle Friedrich, City Clerk Page 168 of 183 RICHFIELD CITY COUNCIL RULES OF PROCEDURE AND DECORUM SECTION 1. PURPOSE Subd. 1. General. To enhance the concept of effective and democratic government, it is essential that a legislative body establish formal rules of procedure and decorum so that a true deliberative process will be observed and not disturbed. SECTION 2. GENERAL Subd. 1. Law. The City Charter, Ordinances, and State Statutes governing the City Council will be followed and supplemented by these Rules of Procedure and Decorum of the City Council. These Rules of Procedure and Decorum are adopted pursuant to the authority in Section 3.03 of City Charter. Subd. 2. General Rules. In all matters of parliamentary procedures, the Council will be governed by the latest printed edition of the STURGIS STANDARD CODE OF PARLIAMENTARY PROCEDURE as published from time to time except as modified by these rules and the rules set forth in Section 205 of the City Code. SECTION 3. COUNCIL MEETINGS Subd. 1. Regular Meetings. Regular meetings of the Council will be held, without necessity for notice, every second and fourth Tuesday commencing at 7:00 p.m. in the City Council Chambers, 6700 Portland Avenue, Richfield, Minnesota. Subd. 2. Other Locations. The Council may, from time to time, elect to meet at other locations and upon such election will give public notice of the change of location in accordance with State law and the City Charter. Subd. 3. Location During Local Emergency. If, by reason of emergency, it will be unsafe to meet in the regular meeting location, the meetings may be held for the duration of the emergency at another location, or virtually, as designated by the Mayor after consultation with the City Manager. Subd. 4. Special Meetings. The Mayor or any two members of the Council may call a special meeting of the Council upon at least 12 hours notice to each member of the Council. The notice may be by personal delivery, telephone, or other electronic means. Special meeting notices are not required to be published but will be posted at City Hall and on the City’s website. SECTION 4. PRESIDING OFFICER Subd. 1. Who Presides. The mayor presides at all meetings of the Council. In the absence of the Mayor, the Mayor Pro Tem presides. The presiding officer has the power to preserve strict order and decorum at meetings, enforce the rules of procedure, and determine without debate, subject to the final decision of the Council on appeal, all questions of procedure and order. Subd. 2. Appeal of the Ruling of the Presiding Officer. Any member of the Council may appeal from a ruling of the presiding officer. If the appeal is seconded, the member may speak once Page 169 of 183 Subd. 3. solely on the question involved and the presiding officer may explain the ruling, but no other Council Member may participate in the discussion. The appeal will be sustained if it is approved by a majority vote. Rights of the Presiding Officer. The presiding officer may speak on any question and make motions and second motions. SECTION 5. AGENDA Subd. 1. Subd. 2. Subd. 3. Matters for Consideration. Matters for Council action may be submitted by members of the Council and residents to the City Manager. Preparation. The City Manager's Office will prepare the agenda of business for each regular Council meeting. The agenda will be completed by 4:30 p.m. on the Friday preceding a meeting. Full agenda packets will be provided to each Council Member as far in advance of the meeting as possible. Order of Business at Regular Meetings. At the hour appointed for the regular meeting of the City Council, the meeting will be called to order by the presiding officer. If a quorum is present, the City Council will then proceed with its business in the following manner: (a)Call to Order (b)Pledge of Allegiance (c)Approval of Agenda (d)Approval of Minutes (e)Open Forum (f)Presentations and Proclamations (g)Consent Calendar. Include Disbursements/Claims under this item. (h)Consideration of Items, if any Removed from Consent Calendar (i)Public Hearings (j)Proposed Ordinances (k)Resolutions (l)Other Business (m)City Manager’s Report (n)Council Discussion. Include Hats Off to Hometown Hits and Liaison Reports under this item. (o)Closed Session (p)Adjournment Subd. 4. Varying Order of Business. The presiding officer may vary the order of business. Subd. 5. Minutes. (a)Approval of Minutes. The clerk will provide a copy of the minutes of each meeting to each Council Member with the agenda of the next regular meeting. If such copies have been distributed to Council Members in advance of the next regular meeting of the Council, the minutes may be approved without verbatim reading. Amendments or corrections proposed by any member of the Council will be made by the clerk, but no amendment to which objection is raised by any member will be made without the approval of a majority of the Council. (b)General Contents of Minutes. The clerk will record all material matters considered by the Council in the minutes. Minutes will be summary minutes. Ordinances, Page 170 of 183 resolutions, communications and claims considered by the Council need not be recorded in full in the minutes if they appear in other permanent records of the clerk and can be accurately identified from the description given in the minutes. The Council may, in its discretion, direct that any one of the above be fully set out in the minutes. Subd. 6. Subd. 7. Subd. 8. Subd. 9. Consent Agenda. The City Manager may place certain items of business on a consent calendar. A member of the Council wishing to remove any item from the consent calendar may do so at the time that the consent calendar is reached on the general Council agenda. Any item removed from the consent calendar will become one of the regular agenda items of the meeting. All items not so removed from the consent calendar may be passed by a single, non- debatable motion. Matters proposed by the City Manager for the consent agenda are those that the City Manager deems to be of a routine, non- controversial nature. Items Not on the Agenda. The Council may add items to the agenda with a majority vote of the Council. The Council may not amend the agenda to include any item that requires public notice or a hearing. Presentation of Agenda Item. A Council Member will introduce each agenda item followed by the presiding officer’s opening of the item for Council discussion. Oral summaries of staff reports on agenda items will not be given by staff, but the City Manager and appropriate staff will stand for questions and clarification on items. Public Participation. Members of the public may address the City Council as follows: (a)During Public Hearings. Members of the public may address the Council during Public Hearings. Speakers will be limited to 3 minutes. Individuals will not be permitted to give their time to others. The City Council may, by majority vote, extend the time limit. (b)During Open Forum. Members of the public may address the Council during Open Forum. Speakers will be limited to 3 minutes. Individuals will not be permitted to give their time to others. The City Council may, by majority vote, extend the time limit. The Open Forum total time will not exceed 30 minutes from the initial start of Open Forum. Speakers will be restricted to 3 minutes each. The City Council may, by majority vote, extend the time limit. All persons wishing to speak during the Open Forum may register with the City Manager’s office no later than 4:00 p.m. on the day of the regularly scheduled Council meeting or by completing an Open Forum registration card and returning it to a staff member. Registration will include name of person speaking, city of residence of the person speaking, and the topic. Staff will provide a list of the Open Forum speakers to the presiding office at the start of each Open Forum. The Council will listen during Open Forum and will not give an immediate response to the individuals’ comments. Council may direct staff to provide a future report on the topic or add to an upcoming meeting agenda. The Open Forum will be recorded and livestreamed via cable access and YouTube. Page 171 of 183 (c)During regular agenda items, other then public hearings, if no Council Member raises an objection. If a Council Member raises an objection, a majority vote of the Council Members present may approve accepting public comment on the agenda item. (d)Via email subject to the following: Public comment received via email will be distributed to the Council if received before 2:00 pm on the day of the Council meeting. Public comment received after 2:00 pm on the day of the meeting will be distributed to the Council at the next regularly scheduled meeting. Emailed public comments will not be read out loud during the Open Forum or Public Hearing, but will become part of the public record, and will be archived with the appropriate meeting minutes. SECTION 6. Subd. 1. Subd. 2. Subd. 3. VOTING Procedure. The votes of the members on any ordinance, resolution or motion pending before the Council will be by voice vote, unless the Mayor or any Council Member requests that a roll call vote be taken. The presiding officer will call for a roll call vote whenever a voice vote of the Council is not clear as to the disposition of the action before the Council. Discussion Before the Vote. Council Members are encouraged to publicly express their reasons for the vote that they will cast on any issue before the Council that requires a vote. Excused From Voting. A Council Member may be excused from voting on a matter properly before the Council only with the unanimous consent of the other members present, unless the member is required by law to abstain from voting. The Council Member must announce the member’s intention to abstain prior to the vote being taken and may not participate in the discussion of item requiring Council vote. The clerk will record the abstention as “Abstain—name.” SECTION 7. RULES OF DECORUM Subd. 1. Subd. 2. Subd. 3. Subd. 4. Subd. 5. Council. While the Council is in session, the members must preserve order and decorum. Council Members may not, by conversation or otherwise, delay or interrupt the proceedings or the peace of the Council, disturb any member while speaking, or refuse to obey the orders of the presiding officer. Recognition. Members of the Council must first be recognized by the presiding officer prior to addressing any other Council Member, staff or member of the public. First names will not be used to address Council Members, staff or members of the public at regular Council meetings. First names are encouraged at Work Sessions (see below). Discussion. The Mayor, or any Council Member may bring a motion to limit discussion on any question. Staff. Members of the City staff must observe the same rules of order and decorum as are applicable to the City Council. Pertinent to Matter Under Debate. Members of the Council, staff and public must confine remarks to the matter under debate. Page 172 of 183 Subd. 6. Subd. 7. Subd. 8. Subd. 9. Addressing the Council. Each member of the public addressing the Council must step up to the microphone provided for the use of the public and after being recognized by the presiding officer state name and city of residence in an audible tone of voice for the records, state the subject to be discussed, and who the speaker is representing if representing an organization or other persons. All remarks must be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor will be permitted to enter into any discussion, either directly or through a member of the Council, without permission of the presiding officer. No question may be asked of a Council Member or a member of the staff without the permission of the presiding officer. The presiding officer may impose a 3-minute time limit on remarks by speakers, whenever in the presiding officer’s judgment, a time limit is necessary to expedite the progress of the meeting or ensure the opportunity for other speakers to be heard. The City Council may, by majority vote, extend the time limit imposed by the presiding officer. Spokesman for Group of Persons. In order to expedite matters and to avoid repetitious presentations, whenever any group of persons wishes to address the Council on the same subject matter, the presiding officer may request that a spokesperson be chosen by the group to address the Council and, in case additional matters are to be presented by any other member of said group, to limit the number of such persons addressing the Council. After Motion. After a motion has been made or a public hearing has been closed, no member of the public may address the Council from the audience on the matter under consideration unless a majority vote of the City Council allows it. Conduct. If the conduct at any meeting becomes violent, threatening or abusive, or disturbs the orderly progression of the meeting, the presiding officer will attempt to call the meeting to order to stop the disruptive conduct. If the conduct continues, the presiding officer may recess the meeting to consult with law enforcement and the city attorney about options to address the conduct. SECTION 8. ENFORCEMENTS OF DECORUM Subd. 1. Subd. 2. Warning. The presiding officer will issue a verbal warning to persons who, disturb a meeting. If, after receiving a warning from the presiding officer, the person persists in such conduct, the presiding officer may direct the person to leave the meeting. Such person will be readmitted at a future Council meeting as long as there are not further disturbances or disruptions by the person at a future public meeting. Sergeant-at-Arms. The Public Safety Director, or such member or members of the Police Department, will be the Sergeant-at-Arms of the Council meetings. The Sergeant-at- Arms carries out all orders and instructions given by the presiding officer or by a majority of the Council present for the purpose of maintaining order and decorum at the Council meeting. Upon instruction of the presiding officer, or a majority of the Council, it is the duty of the Sergeant-at-Arms, or any members of the Police Department present, to place any person who violates the order and decorum of the meeting under arrest or restrained, and cause Page 173 of 183 Subd. 3. Subd. 4. the individual to be prosecuted or civilly restrained, as appropriate. Motions to Enforce. Any Council Member may move to require the presiding officer to enforce these rules and the affirmative vote of a majority of the Council shall require the presiding officer to do so. Adjournment. By a majority vote of Council Members present, the Council may vote to recess or adjourn the meeting to preserve order and decorum or for public safety. SECTION 9. WORK SESSION MEETINGS Subd. 1. General. Work Session meetings of the City Council will be held as special meetings of the Council. No official Council action will be taken at Work Session meetings. Subd. 2. Rules of Procedure and Decorum. The Rules of Procedure and Decorum of the City Council shall be observed in Work Sessions so far as they are applicable. Subd. 3. Audio Recording of Work Sessions. All Council Work Sessions shall be recorded and maintained in the same manner used for recording and maintaining audio recordings for regular meetings of the Council. SECTION 10. CAMERA AND RECORDING DEVICES Subd. 1. Use of Cameras and Recording Devices Limited. Cameras, including television and motion picture cameras, electronic sound recording devices and any other mechanical, electrical or electronic recording devices may be used in the Council Chamber, but only in such a manner as will cause a minimum of interference with or disturbance of the proceeding of the Council. SECTION 11. SEPARABILITY Subd. 1. General. If any section, subdivision, sentence, clause, phrase or portion of these Rules of Procedure and Decorum is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion will be deemed a separate, distinct and independent provision and such holding will not affect the validity of the remaining portions thereof. SECTION 12. ITEMS PRESENTED TO COUNCIL Subd. 1. General. All written materials, documents and other materials presented to the City Council at a Regular, Special or Work Session meeting including but not limited to maps, models, pictures and drawings will become the property of the City. SECTION 13. ORDINANCES AND RESOLUTIONS Subd.1. Subd. 2. Introduction and Adoption. All legislation of the City must be by ordinance. Ordinances, resolutions and other matters requiring Council action will be introduced by a member of the Council. The City Manager or Department Director may present ordinances, resolutions, and other matters for consideration. Readings. Every ordinance receives two readings before the Council prior to final adoption. An ordinance need not be read in full unless a member of the Council requests such a reading. Page 174 of 183 Subd. 3. Subd. 4. Subd. 5. Subd. 6. Emergency Ordinances. An emergency ordinance is an ordinance necessary for the immediate preservation of the public peace, health and morals, safety, or welfare in which the emergency is defined and declared in the preamble. Amendments. Amendments may be made to a proposed ordinance after either its first or second reading. City Charter Provisions. The procedure for the adoption of ordinances and resolutions must conform to the requirements of the Charter. Public Hearing Requirements. Public hearings will be held only for those matters required by State law or City Charter. SECTION 14. ATTENDANCE AT COUNCIL MEETINGS Subd. 1. Attendance at Council Meetings. Attendance of Council Members at meetings is one of the most important duties imposed by law on members. Member presence to participate in the hearings, deliberations and decisions of the Council is essential to the proper discharge of the member's official duties. The Council recognizes that occasional absences are necessary and excusable due to business demands, state of health, personal problems, vacations and other matters. Council Members should give as much advance notice as possible to the City Manager when they need to be absent. SECTION 15. RULES OF ORDER Subd. 1. Suspension of Rules. The operation and effect of a rule set forth in this document may be suspended upon the unanimous vote of the Council. (Rev. 07/23/01) (Rev. 12/10/01) (Rev. 05/08/07) (Rev. 05/27/08) (Rev. 02/28/17) (Rev. 09/23/25) Page 175 of 183 City Council Meeting 9/23/2025 Agenda Section: Other Business Agenda Item: 12.a. Report Prepared By: Kate Niederer, Human Resources Manager Department Director: Sack Thongvanh, Assistant City Manager Item for Consideration: Approve Resolution of Participation in a Private Paid Family and Medical Leave Plan (MetLife) and Establishing Premium Sharing For The 2026-2027 Plan Year. EXECUTIVE SUMMARY Beginning in January 2026, the State of Minnesota will implement a new law, the Paid Family and Medical Leave program. The program provides paid time off for workers experiencing a serious health condition, caring for a family member or newborn, participating in qualifying military-related activities, or addressing specific personal safety concerns. The program covers nearly all employers and employees across the state, including full-time, part-time, temporary, and most seasonal workers. Eligible former employees may also apply for benefits within 26 weeks of separation from employment. The City of Richfield, in alignment with other municipalities, has evaluated two options for compliance with the new state requirements: enrolling in the statewide Minnesota Paid Leave program or contracting with an approved private vendor. After careful consideration, staff recommends pursuing an agreement with MetLife, an approved external vendor. This option is more cost-effective, shifts administrative and compliance responsibilities to the vendor, and is expected to offer a higher level of service for both the City and its employees. After evaluating options, staff believes the vendor MetLife offers the best mix of services at less cost for several key reasons: • MetLife currently administers Paid Leave in numerous other states and municipalities. They offered the City a two-year guaranteed rate of 0.759% of employees’ total wages, compared to 0.88% under the state plan. Since this percentage is split 50/50 between the City and employees, both benefit from cost savings. • MetLife committed to processing leave payments within five to seven days after receiving leave application materials. All customer service inquiries related to Minnesota Paid Leave will be handled directly by MetLife. • The City was able to secure this lower rate by bundling additional related benefits. Richfield will transition to MetLife as its vendor for Short-Term Disability (STD) processing as well as Long-Term Disability (LTD) coverage, reducing administrative costs and streamlining the transition from STD to LTD for both employer and employee. • Richfield intends to retain its self-insured STD plan and maintain the biweekly Page 176 of 183 STD hourly accrual benefit. As defined in the Minnesota Paid Leave program, lower income earners will receive a higher percentage of wage replacement, while higher income earners will receive a lower percentage. As the processing vendor, MetLife will also provide Human Resources with guidance on how much STD an employee can use from their STD bank to achieve up to 100% wage replacement. Staff are recommending the City accept the MetLife proposal and proceed to next steps, including passing the attached resolution, so that MetLife can administer the paid leave program by January 1, 2026. HISTORICAL CONTEXT This is a new MN Paid Family and Leave Law that goes into effect January 1, 2026. RECOMMENDED ACTION BY MOTION: Approve Resolution of Participation in a Private Paid Family and Medical Leave Plan (MetLife) and Establishing Premium Sharing For The 2026- 2027 Plan Year. EQUITABLE OR STRATEGIC CONSIDERATIONS OR IMPACTS The law requires all covered workers to participate in splitting the premiums with their employer and provides a higher portion of wage replacement for low-wage earners. Our approach will allow our current benefit-eligible employees to utilize the paid leave and their already accrued Short Term disability benefit to reach up to 100% wage replacement. POLICIES (RESOLUTIONS, ORDINANCES, REGULATIONS, STATUTES, ETC.) Pursuing an agreement with MetLife will require limited changes to City HR policy and the creation of process documents to implement the new program. The Fire contract may be impacted as they accrue sick leave instead of STD accruals. CRITICAL TIMING ISSUES MetLife is requesting written acceptance as soon as possible in order to submit an application to the state for the City of Richfield to be approved to use an equivalent plan substitution by October 1, 2025. FINANCIAL IMPACT Estimate of Costs of State Plan vs. Private Vendor (provided by NFP) Rate State Plan (0.88%) MetLife (0.759%) PFML Monthly Taxable Wages $1,410,882 $1,410,882 Monthly Premium $12,416 $10,709 Annual Premium $148,989 $128,503 % Over State Plan - -13.75% $ Over State Plan - -$20,486 *Paid Leave benefits will be funded by premiums paid 50% employers and 50% employees. By transferring Long-Term Disability vendors, the expense has been allocated to the 2026 budget. Page 177 of 183 MetLife benefits include: • Lower overall cost for the city on monthly premiums • Lower overall cost for city employees on payroll deductions • Assure compliance with the new Minnesota Paid Leave law • Allow for easy transition from Short Term Disability to Long Term Disability LEGAL CONSIDERATIONS The City is working with the City Attorney to review any legal documents to contract with MetLife before recommending the Mayor and City Manager execute via signature. ALTERNATIVE RECOMMENDATION(S) N/A ATTACHMENTS 1. 09-23_Resolution_ No. PFML Final 2. 2026 NFP-PFML_Metlife Page 178 of 183 City of Richfield County of Hennepin State of Minnesota September 23, 2025 Page 1 of 1 RESOLUTION NO. XXXXX Motion by: Seconded by: APPROVE PARTICIPATION IN A PRIVATE PAID FAMILY AND MEDICAL LEAVE PLAN (METLIFE) AND ESTABLISH PREMIUM SHARING FOR THE 2026-2027 PLAN YEAR WHEREAS, effective January 1, 2026, the State of Minnesota will implement the Paid Family and Medical Leave (PFML) program, a new statewide benefit program providing partial wage replacement for eligible workers; and WHEREAS, under Minnesota Statutes § 268B.10, employers may elect to use a private plan in lieu of the state-administered program, provided such private plan meets or exceeds the benefits, rights, and protections provided by the PFML program; and WHEREAS, effective October 1, 2025, employers must submit an application to the Minnesota Department of Employment and Economic Development for approval of any private plan intended to substitute for the state PFML program; and WHEREAS, the City of Richfield has reviewed available private plan options and determined that a private plan administered by MetLife meets the statutory requirements and best serves the needs of its employees and operations; and WHEREAS, in addition to administering the PFML program, MetLife will also provide administration services for the City's short-term and long-term disability plans; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota, that staff are hereby authorized to designate MetLife as the private insurer for the City’s Paid Family and Medical Leave (PFML) program and to take all necessary actions to submit an application for private plan substitution in accordance with Minnesota law; and BE IT FURTHER RESOLVED, that MetLife is also authorized to administer the City’s short- term and long-term disability programs. VOTING AYE VOTING NAY Supple, Mary Supple, Mary Burk, Walter Burk, Walter Christensen, Sharon Christensen, Sharon Coleman-Woods, Rori Coleman-Woods, Rori Hayford Oleary, Sean Hayford Oleary, Sean Passed and adopted by the City Council of the City of Richfield, Minnesota this 23rd day September, 2025. Mary B. Supple, Mayor ATTEST: Michelle Friedrich, City Clerk Page 179 of 183 5 Minnesota State Parental Family Medical Leave (PFML) Page 180 of 183 6 PFML Quote MN PFML MN PFML State Plan MetLife Benefits Eligibility Employees must have earned 5.3% of the State Average Weekly Wage (SAWW) during the base year (first 4 of the last 5 completed calendar quarters) or alternate base year (last 4 completed calendar quarters) Employees must have earned 5.3% of the State Average Weekly Wage (SAWW) during the base year (first 4 of the last 5 completed calendar quarters) or alternate base year (last 4 completed calendar quarters) Waiting Period 7 days; Bonding: 0 days 7 days; Bonding: 0 days Weekly Benefit The portion of an employee’s earnings that are equal to or less than 50% of the SAWW, which is updated annually, are replaced at 90%. Earnings that exceed 50% are replaced at 66% (but not 100%); earnings that exceed 66% are replaced at 55%. Total benefit capped at 100% of the SAWW The portion of an employee’s earnings that are equal to or less than 50% of the SAWW, which is updated annually, are replaced at 90%. Earnings that exceed 50% are replaced at 66% (but not 100%); earnings that exceed 66% are replaced at 55%. Total benefit capped at 100% of the SAWW Maximum Weekly Benefit 100% of SAWW 100% of SAWW Minimum Weekly Benefit No minimum No minimum Maximum Duration PML: An employee's own serious health condition: 12 weeks PFL: Bonding, care for family member, safe leave: 12 weeks PML & PFL Max: 20 weeks combine PML: An employee's own serious health condition: 12 weeks PFL: Bonding, care for family member, safe leave: 12 weeks PML & PFL Max: 20 weeks combine Rates Number of Employees 363 363 PFML Taxable Wage Base Rate 0.88%0.759% PFML Monthly Taxable Wages $1,410,882 $1,410,882 Monthly Premium $12,416 $10,709 Annual Premium $148,989 $128,503 % Over State Plan -13.75% $ Over State Plan -$20,486 Additional Information Participation Requirements 100%100% Contributions Employer and Employee Paid Employer and Employee Paid Commission N/A 10% Rate Guarantee 12 months 24 months Disclaimer: This proposal is not intended to be a binding rate. It is based on the current State PFML Wage Base Rate and the census that that was provided by the City of Richfield Disclaimer: This proposal is not intended to be a binding rate. A final rate issued by MetlLife is required for coverage to take effect. Final rates being issued are subject to state approval of the Madision National Life private plan and once an employer obtains approval for a private plan from MN. Page 181 of 183 7 Next Steps Determine and Finalize Options: •PFML –State or Private Plan •Short-Term Disability –Keep, increase, class, cancel, etc. •FMLA •ADA Services State requirements begin to apply in July: •Intention Notice to State (No date yet, watch state site) •Employee Education (Deadline December 2025) Watch the MN State site for additional Key Dates/Milestones: Minnesota Paid Leave / Minnesota Paid Leave Open Enrollment: •Recommending Pre-recording posted on Landing Page. •If selecting private PFML, FMLA and ADA, utilize carrier resources to speak to these benefits in the recording. •Recording can be used throughout the year with new hires and life change events 2026 and Beyond: •Premium contributions will begin to be collected. •Benefits from the State/Private PFML are payable. •First quarter Premiums due from Employers on 4/30/2026. If you are taking PFML with a Private Insurance Carrier : •State is building out an application where you can submit a request in the coming months. Requirements posted at this time: •Policy number, plan number and Insurance •Insurance policy document •Coverage effective dates (must cover one full year) •Application Payment (nonrefundable fee) •50 EEs or less= $250 •50-499 EEs = $500 •500 EEs or more = $1,000 •A processing fee that varies based on payment method Note these products may require a 120 to 90-Day Implementation Notice Page 182 of 183 8 NFP.com© 2025 NFP Corp. All Rights Reserved Page 183 of 183