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2025-04-08 City Council AgendaREGULAR CITY COUNCIL MEETING RICHFIELD MUNICIPAL CENTER, COUNCIL CHAMBERS APRIL 8, 2025 7:00 PM INTRODUCTORY PROCEEDINGS Call to order Pledge of Allegiance Open forum Participants can share their comments in person, by voicemail, or email, and may also request to participate virtually. For more information on submitting comments, refer to the Council Agenda and Minutes page on richfieldmn.gov/citycouncil Approval of the Minutes of the (1) City Council Work Session Meeting from March 25, 2025, (2) City Council Regular Meeting from March 25, 2025, and (3) clerical date revision of Minutes from the City Council Regular Meeting from March 11, 2025. PRESENTATIONS 1.Proclamation Recognizing Earth Day 2.Proclamation Celebrating Arab American Heritage Month 3.Proclamation Recognizing National Public Health Week AGENDA APPROVAL 4.Approval of the Agenda 5.Consent Calendar contains several separate items, which are acted upon by the City Council in one motion. Once the Consent Calendar has been approved, the individual items and recommended actions have also been approved. No further Council action on these items is necessary. However, any Council Member may request that an item be removed from the Consent Calendar and placed on the regular agenda for Council discussion and action. All items listed on the Consent Calendar are recommended for approval. A.Consider approval of the bid tabulation and authorize the Mayor and City Manager to execute a contract with Boulder Creek, Inc., for the Lift Station 7 Replacement project in the amount of $194,964.00, and authorize the City Manager to approve contract changes up to $175,000.00 without further City Council consideration. Staff Report No. 43 B.Consider the appointment of a youth member to the Human Rights Commission. Staff Report No. 44 C.Consider approval for the City of Richfield (City) to enter into an agreement with the Independent School District No. 280 (District) to administer the 2025 and 2027 School Board Elections. Staff Report No. 45 D.Consider a resolution designating Fidelity Investments as an official depository for the City of Richfield in 2025 for the purposes of receiving a bequest in the amount of $70,000 for Wood Lake Nature Center. Staff Report No. 46 6.Consideration of items, if any, removed from Consent Calendar CITY MANAGER’S REPORT 7.City Manager's Report COUNCIL DISCUSSION 8.Review of Council Meeting Agenda Order and Process Staff Report No. 47 9.Hats Off to Hometown Hits 10.Adjournment Auxiliary aids for individuals with disabilities are available upon request. Requests must be made at least 96 hours in advance to the City Clerk at 612-861-9739. CALL TO ORDER The meeting was called to order by Mayor Supple at 7:00 p.m. in the Council Chambers. Council Present: Council Absent: Mary Supple, Mayor; Sharon Christensen; Sean Hayford Oleary; and Rori A. Coleman-Woods. Walter Burk Staff Present: Katie Rodriguez, City Manager; Mary Tietjen, City Attorney; Melissa Pohlman, Community Development Director, Kristin Asher, Public Works Director; and Michelle Friedrich, City Clerk. Others Present: None PLEDGE OF ALLEGIANCE Mayor Supple led the Pledge of Allegiance. OPEN FORUM Mayor Supple reviewed the participation options for residents at the Council meeting including in- person comments, comments by voicemail or email, and an option to request to participate virtually with advance notice. Mayor Supple noted more information on submitting comments can be reviewed at www.richfieldmn.gov/citycouncil. No residents participated in the Open Forum public comment opportunity. APPROVAL OF MINUTES MOTION: made by Council Member Coleman-Woods, seconded by Council Member Hayford Oleary to approve the minutes of the: (1) City Council Special Meeting from January 31, 2025, and (2) City Council Special Meeting from February 1, 2025, and (3) City Council/RBWMO Special Meeting from March 11, 2025, and (4) City Council Regular Meeting from March 11, 2025 Motion carried: 4-0 CITY COUNCIL MEETING MINUTES Richfield, Minnesota Regular Council Meeting March 25, 2025 City Council Meeting Minutes -2- March 25, 2025 ITEM #1 APPROVAL OF AGENDA MOTION: made by Council Member Hayford Oleary, seconded by Council Member Christensen to approve Agenda as presented. Motion carried: 4-0 ITEM #2 CONSENT CALENDAR City Manager Rodriguez presented the consent calendar. A. Consideration of the approval of a resolution authorizing staff to submit an application for a Hennepin County Youth Equipment Grant in the amount of $10,000 for the purchase of skate aids, hockey equipment, rental skates, and rink dividers and authorizing staff to enter into a grant agreement, if awarded. (Staff Report No. 38) RESOLUTION NO. 12309 RESOLUTION AUTHORIZING STAFF TO SUBMIT AN APPLICATION FOR A HENNEPIN YOUTH EQUIPMENT GRANT IN THE AMOUNT OF $10,000 FOR THE PURCHASE OF SKATING AIDS AND HOCKEY EQUIPMENT FOR THE RICHFIELD ICE ARENA’S LEARN TO SKATE AND LITTLE SPARTAN HOCKEY PROGRAMS, AND TO EXECUTE A GRANT AGREEMENT, IF AWARDED. B. Consider the adoption of a resolution authorizing the acceptance of a Hose Roller 1 unit from First Response Fire and Safety. (Staff Report No. 39) RESOLUTION NO. 12310 RESOLUTION AUTHORIZING THE ACCEPTANCE OF A DONATED HOSE ROLLER 1 UNIT FROM FIRST RESPONSE FIRE AND SAFETY C. Consider approval of the contract with Becker Arena Products to provide and install new Dasher Boards on Rink 2 for $251,067. (Staff Report No. 40) D. Consider a resolution authorizing the execution of an agreement with the State of Minnesota to release the 2023 appropriations bill funds awarded to the Wood Lake Nature Center Building Project in the amount of $12,000,000 and authorizing staff to administer the funds in accordance with all terms as prescribed by the State of Minnesota. (Staff Report No. 41) RESOLUTION NO. 12311 RESOLUTION AUTHORIZING STAFF TO EXECUTE AN AGREEMENT WITH THE STATE OF MINNESOTA TO RELEASE FUNDS FROM THE 2023 STATE OF MINNESOTA APPROPRIATIONS BILL, ADMINISTERED BY THE MN DEPARTMENT OF EMPLOYMENT AND ECONOMIC DEVELOPMENT, IN THE AMOUNT OF $12,000,000, AND DESIGNATED FOR THE WOOD LAKE NATURE CENTER BUILDING PROJECT, AND AUTHORIZING CITY OF RICHFIELD STAFF TO ADMINISTER THE FUNDS IN ACCORDANCE WITH GRANT AGREEMENTS AND TERMS PRESCRIBED BY DONORS City Council Meeting Minutes -3- March 25, 2025 MOTION: made by Council Member Coleman-Woods, seconded by Council Member Hayford Oleary to approve the consent calendar. Motion carried: 4-0 ITEM #3 CONSIDERATION OF ITEMS, IF ANY, REMOVED FROM CONSENT CALENDAR None. ITEM #4 CITY MANAGER’S REPORT City Manager Rodriguez shared information regarding the two short-term rental owners who spoke at the previous meeting, and noted they had no further questions. ITEM #5 CLAIMS AND PAYROLL MOTION: made by Council Member Hayford Oleary, seconded by Council Member Coleman- Woods to approve the following claims and payrolls: U.S. BANK 03/14/2025 Payroll: 195229-195544; 44134-44136 manual checks $1,354,508.15 U.S. BANK 03/21/2025 A/P Checks: 335083-335368 $2,748,194.46 TOTAL $4,102,702.61 Motion carried: 4-0 ITEM #6 HATS OFF TO HOMETOWN HITS Council Member Hayford Oleary had nothing to report. Council Member Christensen shared that she attended the Empty Bowls 2025 event at Richfield High School. She explained that the event features a variety of foods, with the High School Arts program creating all the bowls used at the event. She also mentioned that all proceeds from the event go to support the Richfield Food Shelf. Council Member Coleman-Woods shared that insurance agent Karl Herman has been organizing a City-wide food drive, with the help of Richfield High School activity groups volunteering. Mr. Herman donates $750 to each group participating in the food drive. She also congratulated CJ Armstrong for being named a finalist in the top five for Mr. Basketball. Mayor Supple reported that the Housing and Redevelopment Authority and the Economic Development Authority recently presented their year-in-review reports. She highlighted that the City Council Meeting Minutes -4- March 25, 2025 presentations were inspiring, showcasing the positive and significant work accomplished over the past year. The presentations and related information are available on the City website. Mayor Supple mentioned that an item related to the Richfield Ice Arena was included in the Consent Calendar for the current meeting. She noted that the ice arena attracts 500,000 visitors annually and expressed her appreciation to all staff and community members involved in its operations. The Mayor also shared that four new officers were sworn in at a recent Police Department awards ceremony, with Officer Drew Gifford being named Officer of the Year. She thanked the family members and community members who attended the ceremony for their continued support. Additionally, Mayor Supple conveyed that she had the privilege of joining the local Tibetan community at the Capitol Rotunda to celebrate the 14th Dalai Lama’s 90th birthday. She noted that the celebration focused on a year of compassion and gratitude. ITEM #7 ADJOURNMENT MOTION: made by Council Member Coleman-Woods, seconded by Council Member Hayford Oleary to adjourn the meeting at 7:12 p.m. Motion carried: 4-0 Date Approved: April 8, 2025 Mary Supple Mayor Michelle Friedrich Katie Rodriguez City Clerk City Manager CITY COUNCIL MEETING MINUTES Richfield, Minnesota City Council Work Session March 25, 2025 CALL TO ORDER Mayor Supple called the work session to order at 5:32 p.m. in the Bartholomew Room. Council Present: Council Absent: Mary Supple, Mayor; Sharon Christensen; Sean Hayford Oleary, Rori A. Coleman-Woods Walter Burk Staff Present: Guests: Katie Rodriguez, City Manager; Kristin Asher, Public Works Director; Matt Hardegger, Transportation Engineer; Joe Powers, City Engineer; Melissa Poehlman, Community Development Director, Michelle Friedrich, City Clerk; and Courtney Miller, Senior Analyst. Andrew Lutaya, Metro District Project Manager ITEM #1 CONSIDER ADDITIONAL ADVOCACY RELATED TO THE CITY’S LEGISLATIVE PRIORITIES FOR 2025. City Manager Rodriguez provided a summary of the first legislative priority item. She noted that staff compiled a summary document to help clarify the City’s legislative advocacy. She described the US Conference of Mayors' letter and asked for feedback on approval of the letter. Mayor Supple noted periodically, groups ask for a letter of support with a deadline prior to a Council meeting. She asked if the Council would approve of the mayor signing letters of support without meeting first. Council consensus indicated no concerns with regard to signing the letter for support. City Manager Rodriguez noted the second legislative priority asking for support for legislation to establish a State-funded County and City Cybersecurity Grant Program. She described the grant program and the needs it meets. Council consensus was in support of the grant program. City Manager Rodriguez explained the third legislative advocacy priority is for support of legislation that would extend the time period to use unobligated tax increment funding to stimulate private development. Community Development Director Poehlman added further context of the bill proposal. Council consensus was in support of the third legislative advocacy priority. City Council Work Session Minutes -2- March 25, 2025 ITEM #2 RECEIVE A PRESENTATION FROM MNDOT ON PHASE 2 OF THE I-494 RECONSTRUCTION PROJECT Council Member Hayford Oleary mentioned a bill that provides municipal state aid using gas tax funds for street improvements and highlighted the City's costs for the 70th Street project. Public Works Director Asher noted that while the bill presents opportunities, its variance requirements are more restrictive. Council and staff agreed to review the topic further at a future meeting.City Engineer Powers introduced the item to the Council and introduced Andrew Lutaya, Metro District Project Manager. Mr. Lutaya provided a summary of his presentation. He discussed the development of the corridor vision and explained the timeline of the project and past developments. He presented the primary needs that have been discovered from public outreach. He displayed the full corridor vision plan and the implementation plan based on phases of funding. He noted that all nine phases could be constructed independently. He described phase two of the project, noting that phase two is a combination of all nine previously listed phases due to federal funding gained. Council Member Hayford Oleary questioned why the pedestrian bridge across 494 was not included in the reconstruction plan. Mr. Lutaya explained that the planned east crossing bridge met community needs, and feedback suggested a new pedestrian bridge closer to the apartment buildings would be more beneficial. He also mentioned the old bridge would be removed. City Engineer Powers clarified that the bridge was never intended for demolition, and the City had advocated for its repair or renovation. Council and MnDot discussed the costs of the bridge, limited funds, and the criteria for bridge replacements. Mr. Lutaya outlined the corridor vision delivery schedule, with phase two set to begin in fall 2026 with completion by fall 2029. He explained the municipal consent process and the framework evaluation criteria for projects in Richfield. He discussed the impacts and benefits for commuters using the corridor, highlighted the needs the project addresses for the City, and provided details on the funding. He confirmed that the project is currently fully funded by the federal government, with an agreement already signed for the funding. Mr. Lutaya described the local congestion and mobility improvements. He added information on the local safety benefits, both for pedestrians and for vehicles and noted the ownership of the project and the major maintenance of the project. The project reduces inequity and improves community access in areas below the poverty line. He explained the property impacts of both phases of the project, air quality analysis, cost-benefit analysis, and that the reduction in greenhouse gas emissions still needs to be studied for phase two. Public Works Director Asher inquired on a timeline for the noise wall process. Mr. Lutaya noted MnDOT hopes to have a noise wall process timeline in place mid-to-end of summer. ADJOURNMENT Mayor Supple adjourned the work session at 6:46 pm. Date Approved: April 8, 2025 Mary B. Supple City Council Work Session Minutes -3- March 25, 2025 Mayor Michelle Friedrich Katie Rodriguez City Clerk City Manager CALL TO ORDER The meeting was called to order by Mayor Supple at 7:05 p.m. in the Council Chambers. Council Present: Mary Supple, Mayor; Sharon Christensen; Walter Burk; Sean Hayford Oleary; and Rori A. Coleman-Woods. Staff Present: Katie Rodriguez, City Manager; Mary Tietjen, City Attorney; Melissa Poehlman, Community Development Director, Kristin Asher, Public Works Director; Michelle Friedrich, City Clerk; Jay Henthorne, Police Chief; and Rachel Lindholm, Sustainability Specialist. Others Present: None PLEDGE OF ALLEGIANCE Mayor Supple led the Pledge of Allegiance. OPEN FORUM Mayor Supple reviewed the participation options for residents at the Council meeting including in- person comments, comments by voicemail or email, and an option to request to participate virtually with advance notice. Mayor Supple noted more information on submitting comments can be reviewed at www.richfieldmn.gov/citycouncil. Leule Assmrew discussed his concern about the proposals for new rules that would affect how short-term rentals are operated. He commented on the benefits of having short-term rentals in the community. Sarah Marasigan noted that she is a short-term rental owner. She discussed that they have set many rules to ensure that guests are respectful. APPROVAL OF MINUTES CITY COUNCIL MEETING MINUTES Richfield, Minnesota Regular Council Meeting March 11, 2025 City Council Meeting Minutes -2- March 11, 2025 MOTION: made by Council Member Hayford Oleary, seconded by Council Member Christensen to approve the minutes of the: (1) City Council Work Session Meeting from February 25, 2025, and (2) City Council Regular Meeting from February 25, 2025. Motion carried: 5-0 ITEM #1 COMMUNITY MEMBERS COMMENDATION Police Chief Henthorne noted that he is here tonight to honor two outstanding community members who helped save someone's life. He read aloud a letter of commendation. The two community members, Aubrey Carlson and Chase Simpson, called 911 swiftly on a very cold night in February to report someone lying in the road. He presented each with their commendations. ITEM #2 APPROVAL OF AGENDA MOTION: made by Council Member Coleman-Woods, seconded by Council Member Burk to approve Agenda as presented. Motion carried: 5-0 ITEM #3 CONSENT CALENDAR City Manager Rodriguez presented the consent calendar. A. Consider: Approval of Part 1 of the West Metro Multi-Community Wellhead Protection Plan; and Adoption of a resolution authorizing participation in the development of Part 2 of the West Metro Multi-Community Wellhead Protection Plan. (Staff Report No. 32) RESOLUTION NO. 12305 RESOLUTION APPROVING WEST METRO MULTI-COMMUNITY WELLHEAD PROTECTION PLAN (PART 1) AND AUTHORIZING CONTINUED PARTICIPATION IN THE DEVELOPMENT AND IMPLEMENTATION OF THE REMAINDER OF THE PLAN (PART 2) B. Consider approval of a Temporary On-Sale Intoxicating Liquor license for the Richfield Foundation's A Toast to Richfield event to take place on Thursday, May 1, 2025, in the atrium area of Woodlake Center, located at 6601 Lyndale Ave South. (Staff Report No. 33) C. Consider the approval of an agreement allowing Richfield Department of Public Safety to accept grant monies from the U.S. Department of Justice, Office of Justice Programs, the Edward Byrne Memorial Justice Assistance Grant (JAG) Program. (Staff Report No. 34) RESOLUTION NO. 12306 RESOLUTION AUTHORIZING THE DEPARTMENT OF PUBLIC SAFETY/POLICE TO ACCEPT THE EDWARDS BYRNE MEMORIAL GRANT (JAG) FOR FROM THE OFFICE OF JUSTICE PROGRAMS TO PURCHASE LAPTOPS FOR PUBLIC SAFETY EMPLOYEES MOTION: made by Council Member Christensen, seconded by Council Member Hayford Oleary to approve the consent calendar. Motion carried: 5-0 City Council Meeting Minutes -3- March 11, 2025 ITEM #4 CONSIDERATION OF ITEMS, IF ANY, REMOVED FROM CONSENT CALENDAR None. ITEM #5 PUBLIC HEARING AND CONSIDER THE RATIFICATION OF PREVIOUSLY APPROVED ORDINANCE AMENDMENTS TO CITY CODE SECTION 550: FLOODPLAIN MANAGEMENT REGULATIONS PREVIOUSLY ADOPTED BY THE CITY COUNCIL ON JANUARY 14, 2025. (STAFF REPORT NO. 35) Council Member Hayford Oleary presented Staff Report 35 and opened the public hearing. MOTION: made by Council Member Hayford Oleary, seconded by Council Member Coleman-Woods to close the public hearing. Motion carried: 5-0 MOTION: made by Council Member Hayford Oleary, seconded by Council Member Burk to approve an ordinance amending Chapter V of the Richfield Code of Ordinances pertaining to floodplain management regulations. BILL NO. 2024-16 AN ORDINANCE AMENDING CHAPTER V OF THE RICHFIELD CODE OF ORDINANCES PERTAINING TO FLOODPLAIN MANAGEMENT REGULATIONS Motion carried: 5-0 ITEM #6 CONSIDER THE APPROVAL OF THE SECOND READING OF AN ORDINANCE UPDATING REQUIREMENTS FOR MAINTENANCE OF FOWL, AUTHORIZE A RESOLUTION TO ADD THE PERMIT APPLICATION FEE TO THE EXISTING FEE SCHEDULE, AND AUTHORIZE A SUMMARY ORDINANCE PUBLICATION VIA RESOLUTION. (STAFF REPORT NO. 36) Council Member Christensen presented Staff Report 36. Clerk Friedrich presented a public comment submitted through email from Kathy B. She discussed the increased number of mice due to the many chickens in the area. She noted that Richfield needs to regulate the coops. Council Member Burke asked a question regarding the three-year period relating to permits. Sustainability Specialist Lindholm explained within the three-year period, if there is an issue, the process will then restart and will require proof the issue has been resolved. Mayor Supple asked for clarification of language changes from the first reading to the second reading. Sustainability Specialist Lindholm explained the ordinance changes and noted the permit will last three years, and the permit fee has been reduced. City Council Meeting Minutes -4- March 11, 2025 Mayor Supple asked if the issues discussed in the public comment about large flock sizes would be addressed in the permit process. Sustainability Specialist Lindholm noted information will be included within permit process and education. Sustainability Specialist Lindholm also discussed the rehoming process and rules for fowl. Mayor Supple inquired about the City’s plans for rolling this out, considering there are already many residents with flocks in place. Specialist Lindholm noted communication resources include City webpages, Facebook pages, and newsletters to let residents know and relay the fowl ordinance permit requirements. MOTION: made by Council Member Burk, seconded by Council Member Hayford Oleary to allow staff to amend section subdivision 5g., to make the process clear when a permit is revoked. Motion carried: 5-0 MOTION: made by Council Member Christensen, seconded by Council Member Hayford Oleary to approve the second reading of an ordinance updating requirements for maintenance of fowl, adopt a resolution to add the permit application fee to the existing fee schedule, and authorize a summary ordinance publication via resolution. RESOLUTION NO. 12307 RESOLUTION ESTABLISHING FOWL AND BIRD REGISTRATION AND INSPECTION FEES PURSUANT TO THE PROVISIONS OF APPENDIX D OF THE ORDINANCE CODE OF THE CITY OF RICHFIELD BILL NO. 2025-01 AN ORDINANCE AMENDING CHAPTER IX OF THE RICHFIELD CODE OF ORDINANCES PERTAINING TO MAINTENANCE OF FOWL; SUBSECTION 905.37 OF THE RICHFIELD CITY CODE RESOLUTION NO. 12308 RESOLUTION APPROVING SUMMARY PUBLICATION OF AN ORDINANCE REPEALING AND REPLACING SECTION 905.37 OF THE CITY CODE PERTAINING TO MAINTENANCE OF FOWL Motion carried: 5-0 ITEM #7 CITY MANAGER’S REPORT City Manager Rodriguez provided details about a public comment from a previous meeting concerning Consent Calendar items. City Manager Rodriguez also discussed a new legislative bill that would allow multi-family housing in any commercially zoned district, and could impact the City, highlighting that the financial and stability outlooks at both the state and federal levels have deteriorated since the last discussion. City Manager Rodriguez updated the Council on the 4d tax status eligible for the Penn Station and Beacon developments, noting 4d developments are taxed at a lower percentage which shifts the burden onto other Richfield property taxpayers. Community Development Director Poehlman added additional context regarding the proposed bill and noted the bullet points provided to Council prior to the meeting are cause for concern. Community Development Director Poehlman noted the lack of flexibility regarding our most valuable commercial land within the city. Community Development Director Poehlman noted the proposed bill to allow housing in primary commercial corridors, is at odds with Council’s strategic City Council Meeting Minutes -5- March 11, 2025 goal to diversify and increase the commercial tax base percentage. Community Development Director Poehlman noted studies from the EPA and the American Medical Association reference long-term health impacts of citizens living near busy roads near commercially zoned districts. Community Development Director Poehlman indicated review of the next comprehensive plan will include consideration of housing along Interstate-494. City Manager Rodriguez added Richfield has a strong reputation supporting affordable housing and would be an effective voice to discussions at the legislative level. Mayor Supple indicated support of staff’s position regarding the bill, with some compromises in amending the proposed legislation to be purposeful in not impacting cities, like Richfield, that support affordable housing but also protecting cities with limited commercially zoned districts. Council Member Hayford Oleary explained the context behind the bill to the new Council Members. He also explained his position on the bill. He noted that he would rather see a position that is limited to the City’s issue rather than blanket opposition to the bill. Council Member Hayford Oleary offered context to Council Members Burk and Coleman-Woods from previous Council discussion, noting they were not yet sworn in as Council. Council Member Hayford Oleary noted the Council had previously talked about this bill when the legislative platform was under review. He noted, at that time, much of the Council decided not to take a position on it, and it wasn't included in the platform. Council Member Hayford Oleary indicated hesitation to revisit this topic so soon. Council Member Hayford Oleary noted while the bill is being considered, and personally being somewhat open to it, added the importance of understanding that many cities reserve large commercial areas, and have refused to allow affordable housing or apartments. Council Member Hayford Oleary noted this bill proposed to make such land available for housing in areas that need it in Minnesota. Council Member Hayford Oleary indicated the foremost responsibility to Richfield, but the State is pursuing this bill to increase affordable housing availability across Minnesota. Council Member Hayford Oleary disagreed with the staff’s environmental justice reasoning, and noted the city has long allowed housing along I-494, and if better options are sought, there should be focus on designating land farther from freeways for multi-family housing, not banning more areas from housing. Council Member Hayford Oleary noted Richfield’s limited commercial land is unique and would prefer advocating for an exemption for cities with a low percentage of commercial land. Council Member Hayford Oleary concluded this position would better represent Richfield’s interests while still supporting the broader goal of affordable housing in Minnesota. Council Member Coleman-Woods noted agreement with Council Member Hayford Oleary’s stance. Council Member Burk also noted his agreement with Council Member Hayford Oleary. Council Member Christensen stated she agrees with Council Member Hayford Oleary, and mentioned the city needs to keep a healthy mix of commercial and affordable housing. Mayor Supple clarified the Council discussion and noted a compromise for Richfield regarding the bill would be to include language that specifies cities with less than 20 percent commercial tax base would be exempt from the multi-family requirement being placed in a commercially zoned area. Council Member Hayford Oleary briefly mentioned two legislative items he is personally involved in. Council Member Hayford Oleary noted the first legislative item allows cities to use different City Council Meeting Minutes -6- March 11, 2025 design manuals for streets; and noted he will provide feedback to the legislation regarding his own personal experience with the street variance process. Council Member Hayford Oleary noted the second legislative item he will comment on is a state ban on cities having parking minimums. Council Member Hayford Oleary noted he supported last year, and while Richfield doesn’t have a position on this, he will be speaking in favor of it and wanted to make everyone aware. ITEM #8 CLAIMS AND PAYROLL MOTION: made by Council Member Hayford Oleary, seconded by Council Member Christensen to approve the following claims and payrolls: U.S. BANK 03/06/202425 A/P Checks: 334834-335082 $1,007,391.51 U.S. BANK 03/07/202425 Payroll: 194913-195228; 44131-44133 manual checks $1,146,472.44 TOTAL $2,153,863.95 Motion carried: 5-0 ITEM #9 HATS OFF TO HOMETOWN HITS Council Member Burk stated he had nothing to report. Council Member Hayford Oleary noted that Richfield hosted the Transportation Summit last week and staff gave a great presentation about Public Works winter snowplowing operations. Council Member Hayford Oleary thanked the community and staff for supporting and promoting Richfield in the Strongest Town contest. Council Member Christensen added that over the past few weeks, she has been involved in the Citizen Police Academy. She shared that it has been a great learning experience. Council Member Coleman-Woods congratulated the Athena Award finalists at Richfield High School, and included Aniiya Johnson, Zarihana Rennie, Desirai Chappell, Mandy Mendelblatt, Emma Govenat, and Audrey Olson. Mayor Supple gave hats off to Director Poehlman and the Youth Frontiers Program. Mayor Supple noted that Community Development Director Poehlman was invited to participate in a women's leadership conference for high schoolers. Mayor Supple also thanked the Public Works Department for plowing the heavy snow. ITEM #10 A CLOSED SESSION MEETING PURSUANT TO MINNESOTA STATUTES, SECTION 13D.05, SUBD. 3(B) FOR AND ATTORNEY-CLIENT PRIVILEGED MEETING TO DISCUSS PENDING LITIGATION; MICHAEL P. KLABUNDE VS. CITY OF RICHFIELD, ET AL., U.S. DISTRICT COURT, DISTRICT OF MINNESOTA. COUNCIL WILL MOVE TO THE EXECUTIVE CONFERENCE City Council Meeting Minutes -7- March 11, 2025 ROOM FOR THE CLOSED SESSION PORTION OF THE MEETING. (STAFF REPORT NO. 37) Mayor Supple stated, “Council is moving into a closed-session meeting pursuant to Minnesota Statutes, Section 13D.05, Subd. 3(b) for an attorney-client privilege discussion regarding pending litigation; Michael P. Klabunde vs. City of Richfield, et al., U.S. District Court, District of Minnesota. MOTION: made by Council Member Burk, seconded by Council Member Coleman-Woods to recess the regular meeting and move into a closed session meeting. Motion carried: 5-0 The regular meeting was recessed to closed session at 8:05 p.m. Mayor Supple stated, “The Council will now reconvene the regular meeting following the closed- session meeting.” The Council meeting was reconvened at 8:55 p.m. ITEM #11 ADJOURNMENT MOTION: made by Council Member Coleman-Woods, seconded by Council Member Christensen to adjourn the meeting at 8:55 p.m. Motion carried: 5-0 Date Approved: March 25, 2025 Mary Supple Mayor Michelle Friedrich Katie Rodriguez City Clerk City Manager Proclamation of the City of Richfield WHEREAS, Earth Day will be celebrated nationwide on Tuesday, April 22nd, to increase awareness about the need to care for the environment; and WHEREAS, in 2022, Minnesota's Climate Action Framework set state targets to reduce emissions 50 percent by 2030 (from 2005 levels) and achieve net-zero emissions by 2050; and WHEREAS, Richfield has written and passed a Climate Action Plan with goals and actions that work to reduce the city’s greenhouse gas emissions and strengthen the city’s overall commitment to improving the health of our environment; and WHEREAS, in the past year, among numerous other actions, the City has conducted an electric vehicle fleet analysis study, applied for and was awarded several federal sustainability grants, hired a solid waste specialist, retrofitted LED lighting in several municipal buildings; and WHEREAS, staff have been sharing information with residents about a variety of environmental initiatives including energy efficiency and electrification, waste reduction and reuse, alternative landscaping, tree planting and maintenance, and more; and WHEREAS, the community of Richfield is encouraged to participate in citywide litter clean-up efforts to demonstrate good stewardship of our green spaces and natural resources; and WHEREAS, Earth Day will be celebrated by the City of Richfield through planned clean-up events as well as an Earth Day resource fair at the Community Center on April 26th; NOW, THEREFORE, I, Mary Supple, Mayor of the City of Richfield, do proclaim that the City of Richfield observes Earth Day as a way of promoting environmental stewardship and related community events. PROCLAIMED this 8th day of April, 2025. Mary Supple, Mayor Proclamation of the City of Richfield WHEREAS, Arab American Heritage Month celebrates the beautiful, intellectual, and cultural heritage of Arab Americans and all their achievements and contributions to Richfield, Minnesota, the United States, and the world; and WHEREAS, Arab American Heritage Month began as an initiative in 2017 with only a few states and cities, it is now being recognized on a national level beginning in April 2021 as President Biden became the first U.S. president to proclaim Arab American Heritage Month; and WHEREAS, over 3.5 million Arab Americans have contributed to many facets of American society including: arts, business, economics, education, and social services; and WHEREAS, we celebrate the accomplishments of such distinguished Arab Americans as journalist and speaker Noor Tagouri and Representative Rashida Tlaib from Michigan; and WHEREAS, Arab Americans have faced and continue to face discrimination, racial profiling, and violence both domestically and abroad; and WHEREAS, the city of Richfield is proud of the people, community, and business of Arab Americans, and is looking forward to the continuing success of Arab Americans in our community. WHEREAS, the Richfield Human Rights Commission supported a proclamation celebrating Arab American Heritage Month at its April 1st meeting; Now, THEREFORE, I, Mary Supple, mayor of Richfield, on behalf of the Richfield City Council, do hereby proclaim the month of April 2025 as Arab American Heritage Month in the City of Richfield and call on the people of Richfield to observe this month with appropriate programs, activities, and ceremonies, and continue to honor the contributions of Arab Americans throughout the year. PROCLAIMED this 8th day of April, 2025. Mary B. Supple, Mayor Proclamation of the City of Richfield WHEREAS, the week of April 7-13, 2025, is National Public Health week in the United States and the themes are climate action, health equity, public health advocacy and strengthening the public health workforce; and WHEREAS, The City of Richfield’s Community Health Board was established in 1977, offering public health services to residents now for 48 years through a collaborative partnership with Bloomington Public Health; and WHEREAS, since 1995, the American Public Health Association, through its sponsorship of National Public Health Week, has educated the public, policymakers and public health professionals about issues important to improving the public’s health; and WHEREAS, Americans live an average of 35 years longer today than they did 150 years ago when the American Public Health Association was founded; and WHEREAS, preventing diseases before they start is critical to helping people live longer, healthier lives while managing health-related costs; and WHEREAS, climate change impacts both physical and mental health through rising temperatures, poor air quality, extreme weather events and disrupted ecosystems; and WHEREAS, being an advocate for public health has created laws that require the use of seatbelts, vaccines that prevent illness, food labels that tell us what we’re eating, and laws that keep smoke out of public places; and WHEREAS, addressing the root causes of health inequities can reduce preventable diseases and improve overall well-being; and WHEREAS, a strong and resilient public health workforce is key to keeping communities healthy and addressing the communities’ most urgent health challenges. NOW, THEREFORE, I, Mary Supple, Mayor of Richfield, on behalf of the Richfield City Council, do hereby proclaim April 7 – 13, 2025, as Public Health Week in the City of Richfield and call upon the people of Richfield to observe this week by advocating for public health initiatives, be aware of local climate education efforts, engage in equity conversations with friends, family and civic leaders, and support a strong and diverse public health workforce. PROCLAIMED this 8th day of April, 2025. __________________________________ Mary B. Supple, Mayor AGENDA SECTION:CONSENT CALENDAR AGENDA ITEM #5.A. STAFF REPORT NO. 43 CITY COUNCIL MEETING 4/8/2025 REPORT PREPARED BY:Jake Whipple, Civil Engineer DEPARTMENT DIRECTOR REVIEW:Kristin Asher, Public Works Director 3/27/2025 OTHER DEPARTMENT REVIEW: CITY MANAGER REVIEW: Katie Rodriguez, City Manager 4/1/2025 ITEM FOR COUNCIL CONSIDERATION: Consider approval of the bid tabulation and authorize the Mayor and City Manager to execute a contract with Boulder Creek, Inc., for the Lift Station 7 Replacement project in the amount of $194,964.00, and authorize the City Manager to approve contract changes up to $175,000.00 without further City Council consideration. EXECUTIVE SUMMARY: The City is continuing to update outdated sanitary sewer infrastructure throughout the City by replacing the equipment and outdated features inside the lift stations. Lift Station 7 is located near the front entrance of the Ice Arena and exists to move waste from the Ice Arena to the Metropolitan Council's sanitary network at 66th Street. Lift Station 7 was installed when the Ice Arena was first built and has not been upgraded since. Due to the Ice Arena's location, there isn't enough slope for effluent to flow by gravity to the Met Council system. Since the concrete well is in good condition, the project is not to replace the entire lift station structure. The scope is to replace the lid and surface components, as well as the equipment inside. RECOMMENDED ACTION: By Motion: Approve the bid tabulation and authorize the Mayor and City Manager to execute a contract with Boulder Creek, Inc., for the Lift Station 7 Replacement project in the amount of $194,964.00, and authorize the City Manager to approve contract changes up to $175,000.00 without further City Council consideration. BASIS OF RECOMMENDATION: A.HISTORICAL CONTEXT See executive summary. B.EQUITABLE OR STRATEGIC CONSIDERATIONS OR IMPACTS Equity: Executing an agreement of this type is standard city business. City staff is focused on prioritizing aging infrastructure that poses the highest risk of failure. This proactive approach addresses critical infrastructure needs and enhances public health by helping to prevent sewer backups. Strategic Initiatives: Replacing equipment and other features instead of full lift station replacement is a good strategy for sustainable infrastructure management, as it results in a like- new quality lift station without the significant added cost of full replacement. C.POLICIES (resolutions, ordinances, regulations, statutes, exc): Contracts estimated to have a value over $175,000 must be made by sealed bids, solicited by public notice, and awarded to the lowest responsible bidder. D.CRITICAL TIMING ISSUES: Public Works staff is in communications with the prospective contractor about the project schedule. Award of the contract at the April 8, 2025 City Council meeting will allow the contractor to begin ordering construction materials and will ensure project completion by the end of Fall 2025. E.FINANCIAL IMPACT: 4 bids were opened and read aloud at the bid opening on February 18, 2025, with bid prices ranging from $194,964.00 to $247,790.00. This project is included in the 2025 CIP for $300,000 and will be funded using sanitary sewer enterprise funds. F.LEGAL CONSIDERATION: The bid opening held on February 18, 2025 was in accordance with legal requirements. The ad for bid was published on January 30, 2025 in the Sun Current and January 22, 2025 on QuestCDN. The City Attorney has reviewed the construction contract and will be available to answer any questions. ALTERNATIVE RECOMMENDATION(S): None PRINCIPAL PARTIES EXPECTED AT MEETING: None ATTACHMENTS: Description Type Lift 7 Bid Tab Exhibit Lift 7 Construction Contract Contract/Agreement CITY OF RICHFIELD, MINNESOTA Bid Opening February 18, 2025 1:00 p.m. PROJECT: 2025 Lift Station 7 Replacement Bid No.: 2024-06 Pursuant to requirements of Resolution No. 1015 and the City Code, a meeting of the Administrative Staff was called by City Clerk Friedrich who announced the purpose of the meeting was to receive; open and read aloud bids for the 2025 Lift Station 7 Replacement Project, as advertised in the official newspaper on January 30, 2025. Present: Michelle Friedrich, City Clerk Jake Whipple, Civil Engineer Russ Lupkes, Utility Superintendent Scott Kulzer, Senior Analyst The following bids were submitted and read aloud: Bidder’s Name Bond Non- Collusion Intent to Comply Responsible Contractor Certificate Total Base Bid Boulder Creek, Inc. Provided Provided Provided Provided $194,964.00 Minger Construction Co. Inc. Provided Provided Provided Provided $207,458.00 Pember Companies, Inc. Provided Provided Provided Provided $218,165.00 PCiRoads, LLC Provided Provided Provided Provided $247,790.00 The City Clerk announced the bids would be tabulated and considered at the April 8th, 2025 City Council Meeting. _______________________ Michelle Friedrich, City Clerk IN WITNESS WHEREOF, Owner and Contractor have signed this Agreement. This Agreement will be effective on 4/8/2025 (which is the Effective Date of the Contract). Owner: (typed or printed name of organization) By: (individual's signature) Date: (date signed) Name: (typed or printed) Title: (typed or printed) Name: (individual's signature) Title: (typed or printed) Address for giving notices: Designated Representative: Name: (typed or printed) Title: (typed or printed) Address: Phone: Email: (if [Type of Entity] is a corporation, attach evidence of authority to sign. If [Type of Entity] is a public body, attach evidence of authority to sign and resolution or other documents authorizing execution of this 1.JnrPornont J Contractor: 13oy.}c\e\" ��ee.h, I"ne., Name: (typed or printed) Title: crcJ (typed or printed) (If [Type of Entity] is a corporation, a partnership, or a ioint venture. at ach evidence of authoritv to sian./ Attest: � u\\� (individual's signature) Title: ?\200:f()( m-Pi-N� C:n� (typed or printed) Address for giving notices: Designated Representative: Name: (typed or printed) Title: (typed or printed) Address: Phone: Email: License No.: (where applicable) State: 00 52 00 EJCDC1111 C-520, Agreement between Owner and Contractor for Construction Contract (Stipulated Price). Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. AGENDA SECTION:CONSENT CALENDAR AGENDA ITEM #5.B. STAFF REPORT NO. 44 CITY COUNCIL MEETING 4/8/2025 REPORT PREPARED BY:Mark McKinley, Administrative Assistant DEPARTMENT DIRECTOR REVIEW: OTHER DEPARTMENT REVIEW: CITY MANAGER REVIEW: Katie Rodriguez, City Manager 4/1/2025 ITEM FOR COUNCIL CONSIDERATION: Consider the appointment of a youth member to the Human Rights Commission. EXECUTIVE SUMMARY: City advisory commission terms for youth members are for one year and expire August 31 of each year. The City Manager’s office conducts recruitment seeking applicants to fill the youth vacancies each year. This recruitment includes information on the City’s website, Facebook page, and communication with the local high schools. RECOMMENDED ACTION: By motion: Approve appointment of Aiden Wilson to the Human Rights Commission as a youth commissioner commencing on April 8, 2025 and expiring August 31, 2025. BASIS OF RECOMMENDATION: A.HISTORICAL CONTEXT This information is contained in the Executive Summary. B.EQUITABLE OR STRATEGIC CONSIDERATIONS OR IMPACTS Appointing a youth commissioner promotes inclusivity in our community and will make for more community- representative conversations and decision making. This also contributes to the Strategic Plan outcome that staff, boards, and commissions reflect the diversity of the community. C.POLICIES (resolutions, ordinances, regulations, statutes, exc): City advisory commissions were established by City ordinance or resolution. D.CRITICAL TIMING ISSUES: E.FINANCIAL IMPACT: None F.LEGAL CONSIDERATION: None ALTERNATIVE RECOMMENDATION(S): Postpone appointment of youth commissioners to a future City Council Meeting. PRINCIPAL PARTIES EXPECTED AT MEETING: AGENDA SECTION:CONSENT CALENDAR AGENDA ITEM #5.C. STAFF REPORT NO. 45 CITY COUNCIL MEETING 4/8/2025 REPORT PREPARED BY:Michelle Friedrich, City Clerk DEPARTMENT DIRECTOR REVIEW: OTHER DEPARTMENT REVIEW: CITY MANAGER REVIEW: Katie Rodriguez, City Manager 4/2/2025 ITEM FOR COUNCIL CONSIDERATION: Consider approval for the City of Richfield (City) to enter into an agreement with the Independent School District No. 280 (District) to administer the 2025 and 2027 School Board Elections. EXECUTIVE SUMMARY: The City of Richfield has historically administered elections for the Richfield School District during off-year election cycles. The cost of elections has escalated due to a few factors. The greatest factor has been the increase of voters choosing to vote absentee during the 46 days required by state law, as additional staffing of election judges is necessary. City and District policymakers and staff met on March 14 to discuss costs to administer an odd year election for the Richfield School Board and review transitioning School Board Elections to even year election cycles by 2028. Discussions also clarified responsibilities for the School Board elections in the two remaining off-year elections of 2025 and 2027. The City has prepared an estimate of the costs to administer the Independent School District No. 280 elections in 2025 and 2027 that are attached to the staff report. The estimates have been reviewed by District policymakers and staff. The City will only charge for actual costs incurred, up to a maximum of the estimated costs as detailed in the agreement. RECOMMENDED ACTION: By Motion: Approve the agreement with the Independent School District No. 280 to administer the District School Board Director elections for 2025 and 2027, and allow the City Manager and City Attorney to adjust final language to fully execute the agreement with the Independent Richfield School District No. 280. BASIS OF RECOMMENDATION: A.HISTORICAL CONTEXT In the 2024 General Election, 50 percent of the voters in Richfield voted absentee (approximately 10,000 voters). Of those voting absentee, 50 percent voted during the direct balloting period of absentee voting (approximately 4,900). With the increase in absentee voting since 2020, along with new election legislation, a review of the election administration process was initiated to determine expenses and staffing costs for odd and for even year elections. B.EQUITABLE OR STRATEGIC CONSIDERATIONS OR IMPACTS Equity: Statistics show higher voter turnout in even-year elections. Moving more elections to even-years should result in more inclusive voting that better reflects the City's diversity. Strategic: Moving more elections to even years supports the city's goal of Operational Excellence. By aligning elections, staff are able to more efficiently administer elections resulting in lower costs. C.POLICIES (resolutions, ordinances, regulations, statutes, exc): D.CRITICAL TIMING ISSUES: E.FINANCIAL IMPACT: Shifting the City of Richfield and Independent School District No. 280 elections to even year elections will result in positive financial gains, and allows tax revenue to be redirected toward other specific needs within each entity in odd year elections. F.LEGAL CONSIDERATION: The City Attorney has reviewed the agreement. ALTERNATIVE RECOMMENDATION(S): PRINCIPAL PARTIES EXPECTED AT MEETING: ATTACHMENTS: Description Type DRAFT 2025 and 2027 Election Administration Agreement Contract/Agreement Exhibit A 2025 Exhibit Exhibit B 2027 Exhibit 1 of 4 AGREEMENT BETWEEN THE CITY OF RICHFIELD AND INDEPENDENT SCHOOL DISTRICT NO. 280 This Agreement is entered into between the City of Richfield (City), a municipal corporation under the laws of Minnesota, and Independent School District No. 280 (District), organized under the laws of the State of Minnesota. 1. SCOPE OF SERVICES The City agrees to provide services for the District's School Board Director elections and for any referenda held during the election years 2025 and 2027. Future election services will require additional contract agreements 2. CITY RESPONSIBILITIES Except as otherwise stated in this Agreement, the City shall provide all services, equipment, and supplies necessary to perform election-related duties for the District under Minnesota election law and other relevant state and federal laws. These duties include, but are not limited to, the following: • Administer absentee voting, including in-person, mail, healthcare facility, and central tabulation of absentee ballots. • Arrange and fund ballot programming, printing, and delivery of ballots by the county and or the vendor for District elections. • Proofread School District information on ballots and arrange for legal review of ballots. • Conduct election judge and seasonal staff training, including absentee ballot board, healthcare judges, warehouse and equipment support staff. • Coordinate the Student Election Judge Program with the District. • Recruit and assign election judges and seasonal staff. • Generate payroll for election judges and seasonal staff. • Transport election equipment and materials to and from polling places. • Verify polling place accessibility according to state and federal requirements. • Perform preliminary testing, public accuracy testing, and post-election audits of voting systems. • Compile and report election results to canvassing boards and the public, including write-in tally. • Conduct recounts for School District offices and ballot questions. Annual Administrative Duties 2025 and 2027: • Maintain a database of election judge information, including HR data, payroll data, and training records. • Collaborate with election partners to review and develop election laws, procedures, and forms and advocate for changes at the state legislature. • Provide election information on the City website and other communication channels. • Assist public officials, candidates, news media, and the general public with election laws and procedures. • Recruit, train, and supervise administrative staff to carry out election duties. • Maintain and pay maintenance costs for ADA-compliant voting equipment in accordance with the Help America Vote Act. • Maintain and store all voting equipment in the Elections Warehouse. • Secure agreements and pay rents for polling places. 2 of 4 • Pay for staff overtime during elections. • Retain permanent election result archives and election records in compliance with the State Record Retention Schedule. • Maintain election district and precinct boundary maps after redistricting. • Provide information that is needed for required school board action, such as lists of polling places and election judges. • Mail notifications to voters of changes to polling places. • Conducting the official canvass of election results. • Verify data for all Voter Registration Applications in the Statewide Voter Registration System (SVRS). 3. SCHOOL DISTRICT RESPONSIBILITIES The District agrees to perform the following election-related responsibilities: • Coordinating with the Election Administrator/City Clerk to post and publish all legal notices for the election. • Preparing, posting, and publishing election notices for the District. • Performing the duties of the School District candidate filing officer, including accepting affidavits of candidacy and petitions and maintaining official copies. • Approving ballot layout before printing. • Tabulating and canvassing election returns. • Providing the title and text for School District ballot questions. • Providing required information to be printed on ballots under Minnesota Statutes §126C.17, subdivision 9(a). • Mailing notices to taxpayers as required by Minnesota Statutes §126C.17, subdivision 9(b). • Designating a primary contact for election-related matters. • Conducting the official canvass of election results after each School District election. • Prepare and forward Certificates of Election, Acceptance of Office, and Oaths of Office. • Notifying the City of any legislation affecting election administration for the School Board. 4. PAYMENT The District agrees to pay the City for all costs the City incurs in administering the 2025 District election up to a maximum of $88,000 (eighty eight thousand dollars). The City will only charge the District for actual costs arising from the administration of the election. A breakdown of estimated costs for 2025 is provided in Attachment A. The City will submit an invoice for 50% of the maximum estimated amount to the District by May 1, 2025, with payment due within 30 days of submission of the invoice. A final invoice will be submitted in December 2025 for the actual and final costs for the District election for 2025. The City will only charge the District for actual costs arising from the administration of the election during agreement period years of 2025 and 2027. The District agrees to pay the City for all costs it incurs in administering the 2027 District election up to a maximum of $ 95,000 (ninety five thousand dollars). The City will only charge the District for actual costs arising from the administration of the election. A breakdown of estimated costs for 2027 is provided in Attachment B. The City will submit an invoice for 50% of the maximum estimated amount to the District by May 1, 2027, with payment due within 30 days of submission of the invoice. A final invoice will be submitted in December 2027 for the actual and final costs for the district election for 2027. The City will only charge the District for actual costs arising from the administration of the election during agreement period year of 2027. 3 of 4 5. SPECIAL ELECTIONS If a special election is required for the District during the term of this agreement, the District will pay the actual additional costs if the election is not held in conjunction with another general election cycle, or pay a proportionate share of the expenses if the election is held jointly. The City will provide a cost estimate prior to the special election. After the election, the City will submit an invoice for costs, payable within 30 days of receipt of the invoice. 6. OTHER POTENTIAL COSTS If necessary, redistricting-related administrative costs may be separately negotiated for changes resulting from redistricting. If the District election is selected for a post-audit review by Hennepin County during the terms of this agreement, the District agrees to pay the City for staff time to complete the post-audit review. 7. CONTRACT ADMINISTRATOR The Mayor, City Manager, Elections Administrator/City Clerk for the City; District Board Chair, Superintendent for the District, and the District Administrative Assistant/Elections Clerk, shall serve as the administrators for this Agreement. 8. CANCELLATION Either party may terminate this Agreement at any time with or without cause by providing written notice at least 180 days before the termination date. If the Agreement is terminated by either party, the City will bill the District for any services provided through the date of termination. The City further reserves the right to cancel and/or renegotiate this Agreement if a change in state election law causes a significant increase in election expenses. 9. ELECTION EQUIPMENT RECITALS The City has leased certain election equipment (“Election Equipment”), including optical scan voting systems, hardware, and services from Hennepin County. The City agrees to make this equipment available to the District to administer elections held during the term of this Agreement. 10. ELECTION EQUIPMENT USE 1. Upon the District’s written request and the approval of the Elections Administrator/City Clerk, the District may use the County-owned Election Equipment for District elections, provided it is compatible with the City's capabilities and election requirements. 2. The District must submit the following details to the City for approval: ▪ Proposed election date ▪ Proposed election hours ▪ Description of precincts and polling places to be used. 3. The City agrees to administer the following regarding the Election Equipment for approved District elections: ▪ Prepare test decks and assist with equipment tests as required by law. ▪ Assist with delivery and pickup of the equipment before and after elections. ▪ Provide Election Administrator and Elections Assistant support on election day. ▪ Train election judges on the use of the Election Equipment. 4. The District will indemnify the City against any claims arising from the use of the Election Equipment. 4 of 4 11. RESPONSIBILITIES OF THE DISTRICT The District will be solely responsible for the Election Equipment during its use. The City will not be liable for damage, misuse of, or performance irregularities of the Election Equipment. 12. ENTIRE AGREEMENT This Agreement, including any attached exhibits or amendments, constitutes the entire Agreement between the parties, superseding any previous agreements. Any changes to the Agreement must be in writing and signed by both parties. 13. TERMINATION DATE This Agreement will terminate on December 31, 2027, or upon the return of the Election Equipment for the 2027 election year cycle to the City, whichever is later. 14. SEVERABILITY If any provision of this Agreement is invalid or unenforceable, the remaining provisions will remain in effect. 15. GOVERNING LAW This Agreement is governed by the laws of the State of Minnesota. 16. COUNTERPARTS This Agreement may be executed in multiple counterparts, each deemed an original. All counterparts, when taken together, will constitute one Agreement. 17. DATA PRACTICES ACT Data provided, produced, or obtained under this Agreement shall be administered in accordance with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13. The District will immediately report to the City any requests from third parties for information relating to this Agreement. The District agrees to promptly respond to inquiries from the City concerning data requests. IN WITNESS WHEREOF, the City and IDS 280 have caused this Agreement to be duly executed as of this day of , month of , 2025. INDEPENDENT SCHOOL DISTRICT NO. 280 CITY OF RICHFIELD By: By: Eric Carter, District Board Chair Mary Supple, Mayor By: By Steve Unowsky, Superintendent Katie Rodriguez, City Manager By: By: Cassandra Quam Michelle Friedrich Administrative Assistant/Elections Clerk Elections Administrator/City Clerk Dated: Dated: DESCRIPTION QUOTED AMOUNT Truck Rental Enterprise Truck Rental to deliver election equipment to the precincts 500.00$ Public Works Labor Charges Pickup and delivery of election equipment to precincts 3,058.14$ Leased Equipment (Hennepin County and City Equip)3,095.00$ Maintenance Leased Equipment (Hennepin County)500.00$ Misc Supplies/Published Notices: Election Day Supplies/Election and PAT Test Notices 900.00$ Election Judge Labor Charges: Training and Equipment Testing 9,109.04$ Election Judge Labor Costs: Absentee Voting 32,076.72$ Election Judge Labor Costs: Election Day 18,764.64$ City Clerk and Clerk Staff Labor Election administration charges (480 admin hours for 2 staff)20,629.20$ TOTAL $ 88,632.74* City of Richfield 2025 Election Administration Estimate THANK YOU FOR YOUR BUSINESS! ATTACHMENT A DRAFTPER AGREEMENT ELECTION ADMINSTRATION WILL NOT EXCEED $88,000 FOR THE 2025*PER AGREEMENT ELECTION ADMINSTRATION WILL NOT EXCEED $88,000 FOR 2025 DESCRIPTION 2027 Truck Rental Enterprise Truck Rental to deliver election equipment to the precincts $525.00 Public Works Labor Charges Pickup and delivery of election equipment to precincts $3,425.12 Leased Equipment (Hennepin County and City Equip)$3,404.50 Maintenance Leased Equipment (Hennepin County)$525.00 Misc Supplies/Published Notices: Election Day Supplies/Election and PAT Test Notices $900.00 Election Judge Labor Charges: Training and Equipment Testing $9,564.49 Election Judge Labor Costs: Absentee Voting $33,680.56 Election Judge Labor Costs: Election Day $19,702.87 City Clerk and Clerk Staff Labor Election administration charges (480 admin hours for 2 staff)$25,167.62 TOTAL $ 96,895.16* City of Richfield 2027 Election Administration Estimate THANK YOU FOR YOUR BUSINESS! ATTACHMENT B *PER AGREEMENT ELECTION ADMINSTRATION WILL NOT EXCEED $95,000 FOR 2027 AGENDA SECTION:CONSENT CALENDAR AGENDA ITEM #5.D. STAFF REPORT NO. 46 CITY COUNCIL MEETING 4/8/2025 REPORT PREPARED BY:John Evans, Analyst DEPARTMENT DIRECTOR REVIEW:Karl Huemiller, Recreation Services Director OTHER DEPARTMENT REVIEW: CITY MANAGER REVIEW: Katie Rodriguez, City Manager 4/2/2025 ITEM FOR COUNCIL CONSIDERATION: Consider a resolution designating Fidelity Investments as an official depository for the City of Richfield in 2025 for the purposes of receiving a bequest in the amount of $70,000 for Wood Lake Nature Center. EXECUTIVE SUMMARY: In compliance with Minnesota statutes, the City of Richfield, on an annual basis, must approve those financial institutions with which it does business. With the bequest of $70,000 in the estate of a private individual donor, it will be necessary for the City of Richfield to add Fidelity Investments as an official depository of funds in order to access this donation. The attached resolution would approve the opening of a Fidelity Investments account for this purpose. RECOMMENDED ACTION: By Motion: Adopt the attached resolution designating Fidelity Investments as an official depository of City of Richfield funds for the purposes of accessing a $70,000 bequest to Wood Lake Nature Center. BASIS OF RECOMMENDATION: A.HISTORICAL CONTEXT N/A B.EQUITABLE OR STRATEGIC CONSIDERATIONS OR IMPACTS The donation to Wood Lake Nature Center will aid with the continuation of Wood Lake's mission to provide environmental education and access for all people. Donations such as this enable the provision of these services at a high level of quality and value at the lowest cost possible. C.POLICIES (resolutions, ordinances, regulations, statutes, exc): In accordance with Minnesota Statutes Section 118A.01 - 118A.06, the City of Richfield must designate financial institutions annually. The institutions must pledge the collateral over and above the amount of federal insurance, as public depositories. For the receipt of these donated funds, Fidelity Investments will serve as the banking institution hosting these funds on behalf of the City of Richfield. Fidelity Investments meets all statutory requirements therein and should be considered as a depository for the City of Richfield for the purposes of receiving and managing these bequeathed funds. D.CRITICAL TIMING ISSUES: The administration of these funds should be performed in a timely manner to not delay the settlement of the donor's estate. E.FINANCIAL IMPACT: The funds will be used for programs and facilities at Wood Lake Nature Center, enabling services of a higher value to visitors and at no additional financial burden to residents. F.LEGAL CONSIDERATION: The City is required by Minnesota Statute 118A.01 - 118A.06, to approve by resolution the designation of any institutions as a depository of City of Richfield funds. ALTERNATIVE RECOMMENDATION(S): None PRINCIPAL PARTIES EXPECTED AT MEETING: ATTACHMENTS: Description Type Resolution designating Fidelity Investments as City of Richfield depository Resolution Letter 2025-04-08 Designating Fidelity Investments as Depository RESOLUTION NO. RESOLUTION DESIGNATING FIDELITY INVESTMENTS AS A DEPOSITORY FOR THE RECEIVING AND INVESTING OF DONATED FUNDS FOR THE CITY OF RICHFIELD FUNDS IN 2025 WHEREAS, a private individual donor has bequeathed, in their estate, the donation of $70,000 to the City of Richfield (City) to be used for Wood Lake Nature Center; and WHEREAS, with the passing of this individual and the administration of their estate, the managing representatives of the donor’s estate have approached the City of Richfield about this bequest. To receive these funds, the City of Richfield must designate Fidelity Investments as an approved financial institution to serve as a depository of City of Richfield funds. WHEREAS, in January 2025, the City Council approved a resolution designating financial institutions as the City’s official depositories for 2025; and WHEREAS, this resolution will serve to add Fidelity Investments to that list of official depositories of the City of Richfield. NOW, THEREFORE, BE IT RESOLVED, the City of Richfield, Minnesota, in accordance with Minnesota Statutes, Sections 118A.01 – 118A.06, as follows: 1. It is hereby found and determined that it is in the best interest of the proper management of City funds that Fidelity Investments be added as an approved depository for City funds. 2. Fidelity Investments will be added as a depository for the purposes of receiving and investing donated funds for the City of Richfield funds is Fidelity Investments. 3. The Finance Director is hereby authorized to deposit City funds in the depository herein designated. Such deposits may be made and withdrawn from time to time by the Finance Director’s discretion and as the interest of the City dictates. 4. Any further administration of these funds, and the reporting thereof pursuant to this resolution as required, shall be conducted in accordance with established policies and applicable laws. Adopted by the City Council of the City of Richfield, Minnesota this 8th day of April, 2025. Mary Supple, Mayor ATTEST: Michelle Friedrich, City Clerk AGENDA SECTION:COUNCIL DISCUSSION AGENDA ITEM #8. STAFF REPORT NO. 47 CITY COUNCIL MEETING 4/8/2025 REPORT PREPARED BY:Michelle Friedrich, City Clerk DEPARTMENT DIRECTOR REVIEW: OTHER DEPARTMENT REVIEW: CITY MANAGER REVIEW: Katie Rodriguez, City Manager 4/2/2025 ITEM FOR COUNCIL CONSIDERATION: Review of Council Meeting Agenda Order and Process EXECUTIVE SUMMARY: As part of the ongoing software upgrade to prepare and manage City Council agendas, it is an opportune time to review the City Council meeting order of business and processes. Staff have been reviewing a document that governs City Council meeting procedures, including agenda order, and are seeking input before presenting for approval at the April 22, 2025 meeting. The Council last updated the Richfield City Council Rules of Procedure and Decorum on February 14, 2017. We must develop meeting agenda templates for the new agenda management software and are proposing options for council to consider. Two sample agendas are attached as exhibits that reflect the new format using the CivicPlus Select software. The Exhibit 1 Agenda is the current Council order of business, and the Exhibit 2 Agenda is a proposed option for Council to consider. The Exhibit 2 Agenda includes the following updates: 1. Shifts the Approval of Agenda to Item 3 after the Pledge of Allegiance. 2. Changes Presentations item to Presentations and Proclamations. 2. Moves Approval of Minutes to Consent Calendar Items*. 3. Moves Approval of Claims and Payroll (Disbursements) to Consent Calendar Items*. 4. Hats off to Hometown Hits included under Council Discussion. *Council authority remains to pull any Consent Calendar item for further discussion. Any Consent Calendar items pulled would be decided as a regular agenda item, including Council discussion and a vote on the item. Please note that the current Rules of Procedure and Decorum will need to be updated to reflect current practices. We are seeking Council's input on these inconsistencies and other possible changes: Continue allowing Open Forum comments on agenda items that are on the agenda? Limit the total Open Forum time to 15 minutes unless extended by a majority vote of the City Council? Continue using first names at Work Sessions? Require unanimous approval to allow a council member to abstain from a vote unless the member is required by law to abstain? Continue to limit a members discussion to two comments on any question and for no more than 5 minutes each time if requested by any other council member or the mayor? RECOMMENDED ACTION: Provide guidance on possible changes to the City Council Rules of Procedure and Decorum document. Staff will prepare a redlined version of the document to be considered for approval by resolution at the April 22 2025 Council Meeting. BASIS OF RECOMMENDATION: A.HISTORICAL CONTEXT To coincide with the City of Richfield's new agenda management software selected in December of 2024 (CivicPlus Select), staff requests that Council review and update the Council meeting order of business and evaluate the two, new agenda templates. Staff also propose that The Richfield City Council Rules of Procedure and Decorum be updated at the same time. The document was originally approved by the City Council on July 23, 2001 and last updated on February 28, 2017. B.EQUITABLE OR STRATEGIC CONSIDERATIONS OR IMPACTS Equity: Many of the recent updates to Council meeting processes were made with a goal to create a more welcoming and transparent meeting for the public, and existing decorum guidelines ensure that policymaker discourse is respectful and inclusive. Updating processes, simplifying the agenda, adding more explanation on the Open Forum and posting the document that guides the meeting process furthers these goals. Strategic: The updates to the Council order of business aim to enhance communication with residents and the community while improving the overall flow of Council meetings which advances the Focused City Leadership strategic outcome. C.POLICIES (resolutions, ordinances, regulations, statutes, exc): Per Chapter 3, Section 3.03, Rules of Procedure and Quorum, of the Richfield Charter, Council has discretion in determining its own rules and order of business at regular meetings. The City Code provides that the Council may adopt rules, by resolution or ordinance, as it deems necessary. City Code Section 1, Subsection 205.05, Order of Business; and Section 2, Subsection 205.09, subdivision 1; and Section 5, Subsection 205.13, subdivision 3, provides that the items of business and order of business shall be determined from time to time by resolution of the Council. (Amended, Bill No. 1998-22). D.CRITICAL TIMING ISSUES: The new agenda template format approval is necessary to coincide with implementation of CivicPlus Select agenda management software. A tentative date for internal staff review and application of the new agenda management software is scheduled for May 1, 2025. Please note this tentative date could change, and is not a public "live" date, but is for staff to review and apply the new software application processes. E.FINANCIAL IMPACT: None. F.LEGAL CONSIDERATION: The City Attorney will be available to answer questions. ALTERNATIVE RECOMMENDATION(S): 1. Council could make additional revisions to the Council meeting order of business or meeting processes. 2. Council could defer action on this matter to a future Council meeting. PRINCIPAL PARTIES EXPECTED AT MEETING: ATTACHMENTS: Description Type Current Council Rules of Procedure and Decorum Backup Material DRAFT CivicPlus Current Agenda - Exhibit 1 Exhibit DRAFT CivicPlus Proposed Agenda - Exhibit 2 Exhibit RICHFIELD CITY COUNCIL RULES OF PROCEDURE AND DECORUM SECTION 1. PURPOSE Subd. 1. General. It is recognized that in order to enhance the concept of effective and democratic government, it is essential that a legislative body establish formal rules of procedure and decorum so that a true deliberative process will be observed and not disturbed. SECTION 2. GENERAL Subd. 1. Law. The City Charter, Ordinances, and State Statutes governing the City Council shall be followed and supplemented by the Rules of Procedure and Decorum of the City Council. Subd. 2. General Rules. In all matters of parliamentary procedures, the Council shall be governed by the latest printed edition of the STURGIS STANDARD CODE OF PARLIAMENTARY PROCEDURE as published from time to time except as modified by these rules and the rules set forth in Section 205 of the City Code. SECTION 3. COUNCIL MEETINGS Subd. 1. Regular Meetings. Regular meetings of the Council shall be held, without necessity for notice, every second and fourth Tuesday commencing at 7:00 p.m. in the City Council Chambers, 6700 Portland Avenue, Richfield, Minnesota. Subd. 2. Other Locations. The Council may, from time to time, elect to meet at other locations within and outside the City and upon such election shall give public notice of the change of location in accordance with State law and the City Charter. Subd. 3. Location During Local Emergency. If, by reason of emergency, it shall be unsafe to meet in the City Hall, the meetings may be held for the duration of the emergency at such other place as may be designated by the Mayor or designate. Subd. 4. Special Meetings. The Mayor or any two members of the Council may call a special meeting of the Council upon at least 12 hours written notice to each member of the Council. The notice shall be delivered personally to each member or shall be left at the Council Member’s usual place of residence with some responsible person. Special meeting notices will not be published, but will be posted at City Hall and on the City’s website. SECTION 4. PRESIDING OFFICER Page 3 of 10 Subd. 1. Who Presides. The Mayor shall preside at all meetings of the Council. In the absence of the Mayor, the Mayor Pro Tem shall preside. The presiding officer shall have the power to preserve strict order and decorum at meetings, enforce the rules of procedure, and determine without debate, subject to the final decision of the Council on appeal, all questions of procedure and order. Subd. 2. Appeal of the Ruling of the Presiding Officer. Any member of the Council may appeal from a ruling of the presiding officer. If the appeal is seconded, the member may speak once solely on the question involved and the presiding officer may explain the ruling, but no other Council Member shall participate in the discussion. The appeal shall be sustained if it is approved by a majority vote. Subd. 3. Rights of the Presiding Officer. The presiding officer may speak on any question and make motions and second motions. SECTION 5. AGENDA Subd. 1. Matters for Consideration. Matters for Council action shall be submitted by members of the Council and residents to the City Manager. Subd. 2. Preparation. An agenda of business for each regular meeting shall be prepared in the office of the City Manager and completed by 4:30 p.m. on the Friday preceding a meeting. Full agenda will be provided to each Council Member as far in advance of the meeting as time for preparation will permit. Subd. 3. Order of Business at Regular Meetings. At the hour appointed for the regular meeting of the City Council, the meeting shall be called to order by the presiding officer. If a quorum is present, the City Council shall then proceed with its business in the following manner: (a) approval of minutes of previous meeting (b) presentations (c) Council discussion (d) agenda approval (e) consent calendar (f) public hearings (g) proposed ordinances (h) resolutions (i) City Manager’s report (j) other business Subd. 4. Varying Order of Business. The presiding officer may vary the order of business. Subd. 5. Minutes. Subdivision 1. Approval of Minutes. The clerk shall provide a copy of the minutes of each meeting to each Council Member with the Page 4 of 10 agenda of the next regular meeting. If such copies have been distributed to Council Members in advance of the next regular meeting of the Council the minutes may be approved without verbatim reading. Amendments or corrections proposed by any member of the Council shall be made by the clerk, but no amendment to which objection is raised by any member shall be made without the approval of a majority of the Council. Subd. 2. General Contents of Minutes. The clerk shall record all material matters considered by the Council in the minutes. Minutes shall be summary minutes. Ordinances, resolutions, communications and claims considered by the Council need not be recorded in full in the minutes if they appear in other permanent records of the clerk and can be accurately identified from the description given in the minutes. The Council may, in its discretion, direct that any one of the above be fully set out in the minutes. Subd. 6. Consent Agenda. In the preparation of the agenda for a meeting, the City Manager may place certain items of business on a consent calendar. A member of the Council wishing to remove any item from the consent calendar may do so at the time that the consent calendar is reached on the general Council agenda. Any item removed from the consent calendar shall become one of the regular agenda items of the meeting. All items not so removed from the consent calendar may be passed by a single, non-debatable motion. Matters proposed by the City Manager for the consent agenda shall be those that the City Manager deems to be of a routine, non- controversial nature. Subd. 7. Items Not on the Agenda. The Council may consider items not appearing on the agenda as normal business if a Council Member does not raise an objection. If a Council Member raises an objection, a vote of the majority of the Council Members present shall determine the appropriateness of further consideration of the matter at that time. The Council may not take action on any item that requires public notice or hearing. Subd. 8. Presentation of Agenda Item. A Council Member shall introduce each agenda item followed by the presiding officer’s opening of the item for Council discussion. Oral summaries of staff reports on agenda items will not be given by staff, but the City Manager and appropriate staff will stand for questions and clarification on items. Subd. 9. Public Participation. Members of the public may address the City Council during: (a) Public hearings. (b) Open Forum. Prior to the commencement of the official business of the Council at regularly scheduled Council meetings (7:00 p.m. to 7:15 p.m.) members of the public will be afforded the opportunity to address the Council on City business and items that Page 5 of 10 are not on the meeting’s agenda. Open Forum will be limited to a total of 15 minutes and each speaker will be limited to 3 minutes. Individuals will not be permitted to give their time to others. The City Council may, by majority vote, extend the time limit. All persons wishing to speak during the Open Forum may register either with the City Manager’s office no later than 4:00 p.m. on the day of the regularly scheduled Council meeting or by completing an Open Forum registration card and returning it to a staff member. Registration shall include their name, address and the topic on which they wish to speak. Staff will provide a list of the Open Forum speakers to the presiding officer at the start of each Open Forum. If there are more people registered than time allows, the Council may, after a majority vote of the City Council, provide a second Open Forum limited to a total of 15 minutes directly before the adjournment of the meeting. Speakers will be restricted to 3 minutes each. The City Council may, by majority vote, extend the time limit. From the dais, the presiding officer will have the ability to control the red/yellow/green light monitor to alert speakers of their time allotment. Speakers will not be permitted to make direct or inferred comments on personality conflicts with City Council, commission or staff members and speakers who make personal attacks, campaign endorsements or campaign statements will lose the opportunity of addressing the Council in Open Forum. City Council will not take official action on items discussed during Open Forum, except to refer items to staff or commission for future report. Council Members may ask questions for clarification purposes, but they may wish to investigate or research issues before responding. City Council or staff members will respond at a later date. The Open Forum shall be videotaped and/or cablecast. (c) Specific issues scheduled on the agenda, other than public hearings, if no Council Member raises an objection. If a Council Member raises an objection, a vote of the majority of Council Members present shall determine the appropriateness of accepting public comment on the matter under consideration. (d) Items coming before the Council from the Planning Commission, HRA and other boards and commissions that do not require a public Page 6 of 10 hearing may, by a majority vote of the Council, be the subject for public discussion. SECTION 6. VOTING Subd. 1. Procedure. The votes of the members on any ordinance, resolution or motion pending before the Council shall be by voice vote, unless the Mayor or any Council Member requests that a roll call vote be taken. The presiding officer shall call for a roll call vote whenever a voice vote of the Council is not clear as to the disposition of the action before the Council. Subd. 2. Discussion Prior to the Vote on Any Agenda Item or Council Action Requiring a Vote. Council Members are encouraged to publicly express their reasons for the vote that they will cast on any issue before the Council that requires a Council vote. Subd. 3. Excused From Voting. A Council Member may be excused from voting on a matter properly before the Council only with the unanimous consent of the other members present, unless the member is required by law to abstain from voting. The Council Member must announce the member’s intention to abstain prior to the vote being taken. The clerk shall record the abstention as “Abstain—name.” SECTION 7. RULES OF DECORUM Subd. 1. Council. While the Council is in session, the members must preserve order and decorum, and a member shall neither, by conversation or otherwise, delay or interrupt the proceedings or the peace of the Council, nor disturb any member while speaking, or refuse to obey the orders of the presiding officer. Subd. 2. Recognition. Members of the Council shall first be recognized by the presiding officer prior to addressing any other Council member, staff or member of the public. First names will not be used to address Council Members, staff or members of the public. Subd. 3. Discussion. At the request of any Council Member or the Mayor, Council discussion shall be limited as provided in this subdivision. When the rules of this subdivision are invoked, no member of the Council shall speak more than twice on any question, nor more than five minutes each time without consent of the Council. Subd. 4. Staff. Members of the City staff shall observe the same rules of order and decorum as are applicable to the City Council. Subd. 5. Pertinent to Matter Under Debate. Members of the Council, staff and public shall confine remarks to the matter under debate. Page 7 of 10 Subd. 6. Addressing the Council. Each member of the public addressing the Council shall step up to the microphone provided for the use of the public and after being recognized by the presiding officer give his/her name and address in an audible tone of voice for the records, state the subject to be discussed, and state who the speaker is representing if representing an organization or other persons. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to enter into any discussion, either directly or through a member of the Council, without permission of the presiding officer. No question may be asked of a Council Member or a member of the staff without the permission of the presiding officer. The presiding officer may impose a three-minute time limit on remarks by speakers, whenever in the presiding officer’s judgment, a time limit is necessary in order to expedite the progress of the meeting or ensure the opportunity for other speakers to be heard. The City Council may, by majority vote, extend the time limit imposed by the presiding officer. Subd. 7. Spokesman for Group of Persons. In order to expedite matters and to avoid repetitious presentations, whenever any group of persons wishes to address the Council on the same subject matter, it shall be proper for the presiding officer to request that a spokesperson be chosen by the group to address the Council and, in case additional matters are to be presented by any other member of said group, to limit the number of such persons addressing the Council. Subd. 8. After Motion. After a motion has been made or a public hearing has been closed, no member of the public shall address the Council from the audience on the matter under consideration without first securing the permission to do so by a majority vote of the City Council. Subd. 9. Conduct. Any member of the Council, staff or person indulging in personal attacks or making impertinent, slanderous, or profane remarks or who willfully utters loud, threatening or abusive language, or engages in any disorderly conduct which would impede, disrupt, or disturb the orderly conduct of any meeting, hearing or other proceeding, shall be called to order by the presiding officer and, if such conduct continues, may at the discretion of the presiding officer, be ordered barred from further audience before the Council during that meeting. Subd. 10. Members of the Audience. No person in the audience shall engage in disorderly conduct such as hand clapping, stamping of feet, whistling, using profane language, yelling, and similar demonstrations, which conduct disturbs the peace and good order of the meeting. If, after being cautioned to cease and desists from such behavior, the behavior continues, the presiding Page 8 of 10 officer may call a recess until such time that the members of the audience refrain from such conduct. SECTION 8. ENFORCEMENTS OF DECORUM Subd. 1. Warning. All persons shall, at the request of the presiding officer, be silent. If, after receiving a warning from the presiding officer, a person persists in disturbing the meeting, said officer may order the person removed from the meeting. If the person does not remove himself/herself, the presiding officer may order that the Sergeant-at-Arms remove the person. Subd. 2. Sergeant-at-Arms. The Public Safety Director, or such member or members of the Police Department, shall be Sergeant-at-Arms of the Council meetings. The Public Safety Director or such member or members of the Police Department shall carry out all orders and instructions given by the presiding officer for the purpose of maintaining order and decorum at the Council meeting. Upon instruction of the presiding officer it shall be the duty of the Sergeant-at-Arms to remove from the meeting any person who intentionally disturbs the proceedings of the Council. Subd. 3. Resisting Removal. Any person who resists removal by the Sergeant-at-Arms may be charged with violating City ordinance or other applicable laws. Subd. 4. Motions to Enforce. Any Council Member may move to require the presiding officer to enforce these rules and the affirmative vote of a majority of the Council shall require the presiding officer to do so. Subd. 5. Adjournment. In the event that any meeting is willfully disturbed by a person or group of persons so that orderly conduct of the meeting is not feasible, and when order cannot be restored by the removal of individuals who are creating the disturbance, the meeting may be adjourned with the remaining business considered at the next regular meeting or at a special meeting called by the presiding officer. SECTION 9. WORK SESSION MEETINGS Subd. 1. General. Work Session meetings of the City Council may be held at the call of the Mayor. No official Council action will be taken at Work Session meetings. Subd. 2. Rules of Procedure and Decorum. The Rules of Procedure and Decorum of the City Council shall be observed in Work Sessions so far as they are applicable. Subd. 3. Audio Recording of Work Sessions. All Council Work Sessions shall be audio taped and maintained in the same manner used for recording and maintaining audio tapes for regular meetings of the Council. Page 9 of 10 SECTION 10. CAMERA AND RECORDING DEVICES Subd. 1. Use of Cameras and Recording Devices Limited. Cameras, including television and motion picture cameras, electronic sound recording devices and any other mechanical, electrical or electronic recording devices may be used in the Council Chamber, but only in such a manner as will cause a minimum of interference with or disturbance of the proceeding of the Council. SECTION 11. SEPARABILITY Subd. 1. General. If any section, subdivision, sentence, clause, phrase or portion of these Rules of Procedure and Decorum is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity of the remaining portions thereof. SECTION 12. ITEMS PRESENTED TO COUNCIL Subd. 1. General. Any and all written materials, documents and other materials presented to the City Council at a Regular, Special or Work Session meeting including but not limited to maps, models, pictures and drawings shall become the property of the City. SECTION 13. ORDINANCES AND RESOLUTIONS Subd. 1. Introduction and Adoption. All legislation of the City shall be by ordinance. Ordinances, resolutions and other matters requiring Council action shall be introduced by a member of the Council. The City Manager or Department Director may present ordinances, resolutions and other matters for consideration. Subd. 2. Readings. Every ordinance shall receive two readings before the Council prior to final adoption. An ordinance need not be read in full unless a member of the Council requests such a reading. Subd. 3. Emergency Ordinances. An emergency ordinance is an ordinance necessary for the immediate preservation of the public peace, health and morals, safety, or welfare in which the emergency is defined and declared in the preamble. Subd. 4. Amendments. Amendments may be made to a proposed ordinance after either its first or second reading. Subd. 5. City Charter Provisions. The procedure for the adoption of ordinances and resolutions shall conform to the requirements of the Charter. Subd. 6. Public Hearing Requirements. Public hearings will be held only for those matters required by State law or City Charter. Page 10 of 10 SECTION 14. ATTENDANCE AT COUNCIL MEETINGS Subd. 1. Attendance at Council Meetings. Attendance of Council Members at meetings is one of the most important duties imposed by law on members. Member presence to participate in the hearings, deliberations and decisions of the Council is essential to the proper discharge of the member's official duties. Recognizing that it is not always possible for a member to be present at all meetings, and that by reason of business demands, state of health, personal problems, vacations and other matters occasional absences are excusable. Any member of the Council shall insofar as possible give advance notice to the City Manager stating the meeting at which the member will be absent. SECTION 15. RULES OF ORDER Subd. 1. Suspension of Rules. The operation and effect of a rule set forth in this subsection may be suspended upon the unanimous vote of the Council. (Rev. 07/23/01) (Rev. 12/10/01) (Rev. 05/08/07) (Rev. 05/27/08) (Rev. 02/28/17) Richfield City Council Agenda January 27, 2025 – 7:00 PM Richfield Municipal Center Council Chambers 6700 Portland Avenue South DRAFT COUNCIL AGENDA CIVICPLUS CURRENT VERSION EXHIBIT 1 1. Call to Order 2. Pledge of Allegiance 3. Open Forum Included on Council Agenda Copy Only (The Mayor reads): Mayor’s introduction to explain Open Forum. 4. Proclamations 5. Approval of the Agenda 6. Consent Calendar Consent Calendar contains several separate items, which are acted upon by the City Council in one motion. Once the Consent Calendar has been approved, the individual items and recommended actions have also been approved. No further Council action on these items is necessary. However, any Council Member may request that an item be removed from the Consent Calendar and placed on the regular agenda for Council discussion and action. All items listed on the Consent Calendar are recommended for approval. a. Resolution Approving Temporary Liquor Licenses 7. Consideration of items, if any removed from Consent Calendar 8. Public Hearings (When needed) Include on Council Copy Only: Verbiage for Public Hearings 9. Proposed Ordinances a. First Reading: Ordinance Amendment Pertaining to City Code Section 925. Include on Council Copy Only: Verbiage for Ordinance Reading 10. Resolutions 11. Other Business 12. City Manager’s Report 13. Council Hats Off to Hometown Hits 14. Closed Session (When needed) Include on Council Copy Only: Verbiage for Closed Session 15. Adjournment Auxiliary aids for individuals with disabilities are available upon request. Requests must be made at least 96 hours in advance to the City Clerk at 612-861-9739. Richfield City Council Agenda January 27, 2025 – 7:00 PM Richfield Municipal Center Council Chambers 6700 Portland Avenue South DRAFT COUNCIL AGENDA CIVICPLUS PROPOSED VERSION EXHIBIT 2 1. Call to Order 2. Approval of the Agenda (moved up to item 2 from item 4) 3. Pledge of Allegiance 4. Open Forum During the Open Forum, individuals may address the city council regarding any topic. To speak at Open Forum, comment cards are located near the entrance to the Council Chambers. Please complete the cards and return to any staff member (if individuals can’t complete a card before, then they may sign in at the podium prior to speaking). Individuals will be called to speak by the mayor, approach the podium, state their name and address for the clerk's record, and limit their remarks to three minutes. City council wishes to listen during Open Forum and will not give an immediate response to individuals’ comments. Council may direct staff to provide a future report on the topic or add to an upcoming meeting agenda. Include on Council Agenda Copy Only (The Mayor reads): Mayor’s introduction to explain Open Forum. 5. Proclamations and Presentations 6. Consent Calendar Consent Calendar contains several separate items, which are acted upon by the City Council in one motion. Once the Consent Calendar has been approved, the individual items and recommended actions have also been approved. No further Council action on these items is necessary. However, any Council Member may request that an item be removed from the Consent Calendar and placed on the regular agenda for Council discussion and action. All items listed on the Consent Calendar are recommended for approval. a. DRAFT Regular Council Minutes b. Disbursements/Claims 7. Consideration of items, if any removed from Consent Calendar 8. Public Hearings (when needed) Include on Council Copy Only: Verbiage for Public Hearings 9. Proposed Ordinances Include on Council Copy Only: Verbiage for Ordinance Reading 10. Resolutions 11. Other Business 12. City Manager’s Report 13. Council Discussion - Council Hats Off to Hometown Hits 14. Closed Session (when needed) Include on Council Copy Only: Verbiage for Closed Session 15. Adjournment Auxiliary aids for individuals with disabilities are available upon request. Requests must be made at least 96 hours in advance to the City Clerk at 612-861-9739. Materials relating to agenda items can be found in the Council Chambers agenda packet book located by the entrance. The complete Council agenda packet is available electronically on the City of Richfield website.