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05-05-1975 Special CITY OF RICHFIELD SPECIAL MEETING May 5, 1975 The Council of the City of Richfield met in special session in the Council Chambers of the City Hall on Monday, May 5, 1975 at 7:00 PM. Councilman Ludeman gave the invocation. The meeting was called to order by Mayor Law. Present; Anderson, Ludeman, Luettinger, Law Absent: Jacobsen (Af•rived at 7:05 PM) 1. Discussion of Need for Scoreboard, Scoring Table and PA System at Donaldson Park Mayor Law introduced the general discussion about the needs for additional facilities, namely for a scoreboard, scoring table building and a PA system. Harvey Feldman, park and recreation director, reported that the park was developed according to the existing users' criteria and that he had not had any requests for the items under discussion. Curtis Spencer,~7615 14th Avenue, of the East Richfield Little League, talked about the problems of team scheduling. Mr. Feldman indicated that there were ten different organizations scheduling the use of•the field and at least three organizations were unable to provide the city with schedules as to when they needed the fields for their organizations. Motion by Anderson, aeconded by Luettinger, to direct the staff to advise potential users of Donaldson Park that they must notify the city on the need for park field as soon as possible with a minimum of 24 hours notice before a game and that preference will be given to Richfield organizations. All ayes a Carried. A suggestion was made that consideration be given to assigning a park maintenance employee to work from Tuesday to Saturday so that some effort d of maintenance could be provided on the~week ends. Council Meeting Minutes w -2- May 5, 1975 Motion~•by Ludeman, seconded by Jacobsen, to advise the staff to review the proposal for .additional facilities, including additional bleachers and report back to the council. All ayes = Carried. There was a discussion on the city's policy of user fees for. lighted games when the game is non-conferenced and the question was raised as to whether the school should pay the fee. • Motion by Law, seconded by Jacobsen, to waive fees on the non-conference school games. :. '".. . All ayes - Carried. 2. Discussion of Need for Grading East Richfield Sabe Ruth Practice Field 3. Discussion of Grading and Repairing Road to Parking Lot at East Richfield Little League Fields and Spraying Fields for Weeds Gerald Meyer, 7501 5th Avenue, representing East Babe Ruth Organization, requested assistance on grading the practice field, repairing the road to the 'parking lot, spraying weeds and mowing the fields. He suggested mowing East Babe Ruth field once a week. Richard A. Rindal, 7309 Fourth Avenue, president of East Richfield Girls' Softball League, requested grading the roadway to fields 8 and 9, arc welding on fence pipe and paint for the bleachers. Curtis Spencer, East Richfield Little League, requested liquid fertilizer inside fences, weed spraying, picnic-tables and police protection. Fred Flanagan, president of the East Richfield Little League, also spoke in behalf of the league's need for assistance. Motion by Ludeman, seconded by Luettinger, to authorize the city staff to provide assistance to the various organizations as follows: East Babe Ruth: Grade roadway ~ -:~ ° Grade practice field Council Meeting Minutes '=3- May 5, 1975 Spray weeds Mow outfields once a week East Richfield Girls' Softball League: Grade roadway off of 22nd Avenue Arc welding on fence pipe Paint for bleachers Each Richfield Little League: Provide liquid fertilizer on the infields inside fence Weed spraying Some picnic tables Police protection (assistance in removing unauthorized users) The park and recreation director indicated to the council that the park staff presently was a good two weeks behind on their work assignments, primarily f due to weather conditions and other work priorities. It was indicated the he would attempt to provide the services but that other areas of park maintenance would probably be delayed. It was also pointed out that we could not guarantee that there would be no dandelions if we sprayed for weeds. A11 ayes - Carried. Marvin Iverson, 6501 19th Avenue, suggested a continuous program on this service so that future years consideration could be included in the annual budget planning. o 4. Discussion of July 4 Leisure Festival Harvey Feldman reported on staff shortage due to illness and the staff's belief that we will not be able to ,offer assistance on the July 4 Leisure Festival this year. Council indicated an understanding of the situation and it was generally felt that .the support of organizations such as the League of Women Voters and the Chamber of Commerce probably couldn't promote the festival without the assistance of the park and recreation department and maintain the excellence of program we have had in previous. years. It was agreed that the program would not be held in 1975, but the council encouraged a long range planning effort for 1976 which would coordinate with r Council Meeting Minutes the Bi-Centennial. -4- May 5, 1975 5. Progress Report on Development of Agreement with School District for of Swimming Pools The city manager presented the council with an explanation of how negotiations were going on the agreement with the school district and the city for the use of their swimming pools. No action was taken. 6. Discussion of Scheduling for Senior Citizen Facility Project W. Robert Gordon, 6937 Nicollet, requested the staff to move forward on this project. The city manager indicated the dangers in awarding bids without the assurance of the federal funding and that the staff is not in favor of proceeding with a contract-with only half of the funding available. Council stated they understood the problem and encouraged the staff to proceed as quickly as possible once we had assurance of funding. No action was taken. 7. Discussion of Mini-Pumper Purchase Tom Morgan, public safety director, and Richard Simpson, fire chief, provided council with background information on a mini-pumper purchase which w3.11 be brought to the council for bidding within a month. No action was taken. 8. Discussion of Computer Needs This item was deferred to a future meeting. 9. Discussion of Need for Joint Meeting•with Bloomington City Council The city manager reported on his conversation with the Metropolitan Transit Commission regarding the proposal to build a bus garage in Bloomington. The council indicated they had received a number of calls about the possible increase of bus traffic throughout Richfield. •Council Meeting Minutes -5- ~ May 5, 1975 Motion by Luettinger, seconded by Ludeman, to request a letter of intent. from the MTC not to use the streets in Richfield for routing buses to the garage. All ayes - Carried. It was agreed by the council to arrange for a joint meeting with the Bloomington city council to discuss .this item and other items of mutual . concern on a Monday evening, either May 19 or .7une 16. 10. Progress Report on 1975 Negotiations with Local 49 ' The city manager presented a report on the Local 49 Union's preliminary demands on the 1975 negotiations for 1976 salary settlement. It was agreed to report back to the council after the initial meetings of the negotiators and the demands are pared down. 11. Report on Adams Hi11 Ponding Problem 'fhere was a discussion about flooding in the Adams Hill ponding area and it was pointed out that the flooding was due to the unusual increase in rain and that the city was pumping the pond regularly, but it would take some time to get the level down; There was also a discussion on debris in the park and it was requested that the staff report back to the council on the flooding problem. ~,2~ Discussion of Sidewalk Policy as it Relates to Sidewalk Construction on 76th Street from Portland to Cedar Avenue Z"his item was deferred to a future meeting. 13. Discussion of Meeting with Civil Defense Volunteers Councilman Luettinger requested consideration of some kind of public recognition of Civil Defense volunteers. Tt was pointed out that there were a number of other volunteer organizations too, but the main concern was that Council. Meeting Minutes -6- May 5, 1975 the council do something in regard to public recognition of Civil Defense volunteers. 14. Establishing City Manager's. 1975 Compensation Mayor Law called for consideration of a resolution establishing the city manager's 1975 compensation.- Various fringe benefit items were discussed and it was proposed to provide the following fringe benefits: A group life insurance policy from the International City Management Association providing $45,000 term. life insurance on the mananger with the annual insurance premium to be paid by the city. a An increase in the. monthly car allowance to the city manager for the use of his personal car on city business from $120 per month to $135 . per month The city manager shall be eligible to benefit from fringe benefits available to other Richfield employees as specified .in personnel rules and regulations ordinance. Motion by Jacobsen, seconded by Anderson, to set the salary of the city. manager at an increase of $2,500 plus the three fringe benefits listed above, and that the following resolution be adapted; that it be spread in the resolution book and that it be made a part of .these minutes: RESOLUTION N0. 5357 RESOLUTION ESTABLISHING 1975 SALARY FOR THE CITY MANAGER poll of votes: Ayes - Anderson, Jacobsen, Ludeman, Law._ Nayes - Luettinger. Carried. This resolution appears as Resolution No. 5357 in Resolution Book No. 36. Councilman Luettinger stated he voted "no" because he wanted more time to consider this. 15. Adjournment Motion by Anderson, seconded by Jacobsen., that the meeting be adjourned. ! .. I~ Council Meeting Minutes -7 - A11 ayes - Garried. Time: 10:45 PM Date Approved; Law May 27, 1975 May 5, 1975 ~~~ ~~ Thomas J. Mor~.t~$ City Clerk v` Wayne S. Burggraaff 'ty ger ~' L_J