031725 HRAREGULAR HOUSING AND REDEVELOPMENT AUTHORITY MEETING
RICHFIELD MUNICIPAL CENTER, COUNCIL CHAMBERS
MARCH 17, 2025
7:00 PM
Call to Order
Elect officers for the Richfield Housing and Redevelopment Authority for 2025.
Staff Report No. 7
Open Forum
Please refer to the HRA agenda and minutes web page for additional ways to submit comments.
Appr oval of t he M inut es
Approval of the minutes of the Regular Housing and Redevelopment Authority meeting of February 18, 2025.
PRESENTATIONS
1. 2024 Housing and Redevelopment Authority and Economic Development Authority Year in Review.
AGENDA APPROVAL
2. Approval of the Agenda
3.Consent Calendar contains several separate items which are acted upon by the HRA in one motion.
Once the Consent Calendar has been approved, the individual items and recommended actions have
also been approved. No further HRA action on these items is necessary. However, any HRA
Commissioner may request that an item be removed from the Consent Calendar and placed on the
regular agenda for HRA discussion and action. All items listed on the Consent Calendar are
recommended for approval.
A. Consider resolutions designating official depositories for the Housing and Redevelopment Authority for
2025, including the approval of collateral.
Staff Report No. 8
4. Consideration of items, if any, removed from Consent Calendar
RESOLUTIONS
5. Consider the adoption of a resolution amending the Bylaws of the Housing and Redevelopment Authority to clarify
special meeting procedures.
Staff Report No. 9
HRA DISCUSSION ITEMS
6. HRA Discussion Items
EXECUTIVE DIRECTOR REPORT
7. Executive Director's Report
CLAIMS
8. Claims
9. Adjournment
Auxiliary aids for individuals with disabilities are available upon request. Requests must be made at least 96
hours in advance to the City Clerk at 612-861-9739.
AGENDA SECTION: Call to Order
AGENDA ITEM #
STAFF REPORT NO. 7
HOUSING AND REDEVELOPMENT AUTHORITY
MEETING
3/17/2025
LaTonia DuBois, Administrative AssistantREPORT PREPARED BY:
EXECUTIVE DIRECTOR REVIEW: Melissa Poehlman, Executive Director
3/7/2023
ITEM FOR COUNCIL CONSIDERATION:
Elect officers for the Richfield Housing and Redevelopment Authority for 2025.
EXECUTIVE SUMMARY:
The Bylaws of the Richfield Housing and Redevelopment Authority (HRA) provide that the HRA hold an
annual meeting in March. The Bylaws further provide that the Chair, Vice Chair, and Secretary of the HRA
be elected at this meeting.
Officers for 2024 were:
Erin Vrieze Daniels, Chair
Gordon Hanson, Vice Chair
Sean Hayford Oleary, Secretary
RECOMMENDED ACTION:
By motion: Elect officers for the Richfield Housing and Redevelopment Authority for 2025.
BASIS OF RECOMMENDATION:
A.HISTORICAL CONTEXT
Provided in the Executive Summary.
B.EQUITABLE OR STRATEGIC CONSIDERATIONS OR IMPACTS
N/A
C.POLICIES (resolutions, ordinances, regulations, statutes, exc):
The HRA Bylaws provide for the election of officers.
D.CRITICAL TIMING ISSUES:
The HRA Bylaws require that an election of officers be held at the annual meeting in March.
E.FINANCIAL IMPACT:
N/A
F.LEGAL CONSIDERATION:
N/A
ALTERNATIVE RECOMMENDATION(S):
None.
PRINCIPAL PARTIES EXPECTED AT MEETING:
N/A
HOUSING AND REDEVELOPMENT
AUTHORITY MEETING MINUTES
Richfield, Minnesota
Regular Meeting
February 18, 2025
Chair Vrieze Daniels called the meeting to order at 7:00 PM in the Council Chambers.
HRA Members Erin Vrieze Daniels, Chair; Mary Supple; Sean Hayford Oleary; Gordon Hanson;
Present: John Young
HRA Members Absent: None
Staff Present: Melissa Poehlman, Executive Director; Julie Urban, Assistant Community
Development Director; Mark McKinley, Administrative Assistant
OPEN FORUM
Chair Vrieze Daniels gave instructions on how to participate in the open forum, there were no participants.
APPROVAL OF THE MINUTES
MOTION: made by Supple, seconded by Young to approve the minutes of the Regular Housing and
Redevelopment Authority meeting of January 21, 2025.
Motion carried: 5-0
ITEM #1 APPROVAL OF THE AGENDA
MOTION: made by Hanson, seconded by Hayford Oleary to approve the agenda.
Motion carried: 5-0
ITEM #2 APPROVAL OF THE CONSENT CALENDAR
Executive Director Poehlman presented the consent calendar.
A.Consideration of the approval of a Second Amendment to the Preliminary Development Agreement
with Penn Station Apartments LLLP for the development of 40 units of affordable housing at 6501-
25 Penn Avenue South.
B.Consideration of a resolution authorizing the acceptance of environmental remediation funding
through the Minnesota Brownfields Program by JO Companies, LLC for 6501-25 Penn Avenue
South.
CALL TO ORDER
HRA Meeting Minutes February 18, 2025
MOTION: made by Young, seconded by Hayford Oleary to approve the Consent Calendar items 2A-B.
Motion carried 5-0
ITEM #3 CONSIDERATION OF ITEMS, IF ANY, REMOVED FROM THE CONSENT CALENDAR
None.
ITEM #4
CONSIDERATION OF A CONTRACT FOR PRIVATE REDEVELOPMENT WITH HEMPEL
REAL ESTATE, DBA HEMPEL HOLDINGS, LLC TO PROVIDE FINANCIAL ASSITANCE
TOWARD THE ACQUISITION AND PRESERVATION OF THREE AFFORDABLE
RENTAL COMMUNITIES.
Assistant Community Development Director Urban presented the report and explained that Hempel Real
Estate is still in the process of finalizing their principal lender, which could lead to substantive changes
being brought back to the HRA.
Chair Vrieze Daniels asked to clarify the changes to this staff report since their last discussion on the topic.
Assistant Community Development Director Urban referenced added language to encourage Hempel to
seek feedback from residents and include additional state rental assistance programs.
Commissioner Supple expressed her support for these changes to support tenant voices.
MOTION: made by Supple, seconded by Hayford Oleary to adopt a resolution approving the execution and
delivery of a Contract for Private Redevelopment and Declaration of Restrictive Covenants with Hempel
Real Estate, dba Hempel Holdings, LLC or a subsidiary thereof.
Commissioner Young explained his support for this contract when considering the impact of potential
displacement for 477 residents.
Chair Vrieze Daniels expressed appreciation for the discussion around this topic.
Commissioner Supple asked what the next steps are.
Assistant Community Development Director Urban explained the next steps with Hempel’s goal of closing
by March 31, 2025.
Motion carried: 5-0
ITEM #5 HRA DISCUSSION ITEMS
None.
ITEM #6 EXECUTIVE DIRECTOR’S REPORT
None.
HRA Meeting Minutes February 18, 2025
ITEM #7 CLAIMS
MOTION: made by Hanson, seconded by Supple that the following claims be approved:
U.S. BANK 2/18/2025
HRA Checks #37191-37206 $57,963.54
Section 8 Checks #136485-136565 $210,938.77
TOTAL $268,902.31
Motion carried: 5-0
ITEM #8 ADJOURNMENT
This meeting was adjourned by unanimous consent at 7:11 p.m.
Date Approved: March 17, 2025
Erin Vrieze Daniels
HRA Chair
Mark McKinley Melissa Poehlman
Administrative Assistant Executive Director
AGENDA SECTION: Consent Calendar
AGENDA ITEM # 3.A.
STAFF REPORT NO. 8
HOUSING AND REDEVELOPMENT AUTHORITY
MEETING
3/17/2025
Mary Bogie, Finance DirectorREPORT PREPARED BY:
EXECUTIVE DIRE CTOR RE VIEW: Melissa Poehlman, Executive Director
ITEM FOR COUNCIL CONSIDERATION:
Consider resolutions designating official depositories for the Housing and Redevelopment Authority
for 2025, including the approval of collateral.
EXECUTIVE SUMMARY:
In compliance with Minnesota statutes, the Housing and Redevelopment Authority of Richfield (HRA) must
designate on an annual basis those financial institutions it does business with.
The following resolutions for the HRA Board’s consideration, designate U.S Bank/4M Fund as a depository of
HRA funds, and certain savings and loan associations, banks, credit unions and certain financial institutions
as depositories for the investment of HRA funds.
RECOMMENDED ACTION:
By motion: Adopt the attached resolutions designating official depositories, with the understanding
that the Housing and Redevelopment Authority could not invest in any of the depositories beyond the
level of insurance coverage of the pledged collateral.
BASIS OF RECOMMENDATION:
A.HISTORICAL CONTEXT
N/A
B.EQUITABLE OR STRATEGIC CONSIDERATIONS OR IMPACTS
Regular business transaction.
C.POLICIES (resolutions, ordinances, regulations, statutes, exc):
In accordance with Minnesota Statutes Section 118A.01 - 118A.06, the HRA of Richfield must
designate financial institutions annually. The institutions must pledge the collateral over and above the
amount of federal insurance, as public depositories.
U.S. Bank acts as the banking institution in the HRA’s banking arrangement with the 4M Fund. Monies
received, checks written, by the HRA, flow through U.S. Bank, however, at the end of each business day,
any proceeds remaining in HRA U.S. Bank accounts are swept to the 4M Fund to be invested.
Therefore, at the end of the business day the HRA accounts are zero, which means the collateral
requirements of Minnesota Statutes Section 118A.03 are not required. Accordingly, U.S. Bank has met
all other statutory requirements and should be considered as a depository for the HRA’s vendor
accounts and all savings deposits.
The HRA must also designate annually, certain savings and loan associations, banks, and credit unions
as official depositories for deposit and investment of certain HRA funds. With approval of these official
3/7/2025
depositories, the HRA will be able to invest funds in these institutions, not exceeding the federal
insurance of $250,000.
Finally, a designation must be made for certain financial institutions as depositories for the investment of
HRA funds for 2025. These institutions, such as investment brokerage firms, offer government securities
in the manner required by law. These financial institutions include RBC Capital Markets, Raymond
James & Associates, Northland Securities, Oppenheimer & Co., Principal Custody Solutions, Moreton
Capital Markets, Pershing Wealth Solutions BNY Mellon and, and the 4M Fund.
D.CRITICAL TIMING ISSUES:
N/A
E.FINANCIAL IMPACT:
N/A
F.LEGAL CONSIDERATION:
The HRA is required by Minnesota Statute 118A.01 - 118A.06, to designate as a depository of funds,
insured banks or thrift institutions. Any collateral so deposited is accompanied by an assignment
pledged to the HRA in the amount specified in the attached resolutions.
ALTERNATIVE RECOMMENDATION(S):
None
PRINCIPAL PARTIES EXPECTED AT MEETING:
None
ATTACHMENTS:
Description Type
Resolution Designating Certain Financial Institutions as
Depositories Resolution Letter
Resolution Designating US Bank as depository of funds Resolution Letter
Resolution Designating Certain Saving And Loan
Associations, Banks and Credit Unions as Depositories Resolution Letter
RESOLUTION NO. 1500
RESOLUTION DESIGNATING CERTAIN FINANCIAL
INSTITUTIONS AS DEPOSITORIES FOR THE INVESTMENT OF
HOUSING AND REDEVELOPMENT AUTHORITY OF RICHFIELD FUNDS IN 2025
WHEREAS, the Housing and Redevelopment Authority of Richfield has money
which is available for investment; and
WHEREAS, different financial institutions offer different rates of return on
investments; and
WHEREAS, the Housing and Redevelopment Authority of Richfield shall purchase
U. S. Treasury Bills, U. S. Treasury Notes and other such government securities in the
manner required by law from the institution offering the highest rate to the Housing and
Redevelopment Authority of Richfield providing greater flexibility in the investment
program and maximize interest income thereon.
NOW, THEREFORE, BE IT RESOLVED, by the Housing and Redevelopment
Authority of Richfield, Minnesota, in accordance with Minnesota Statutes, Sections
118A.01 – 118A.06, as follows:
1.It is hereby found and determined that it is in the best interest of the proper
management of Housing and Redevelopment Authority of Richfield funds that
certain financial institutions be designated as additional depositories for
Housing and Redevelopment Authority of Richfield funds for 2025.
2.The following financial institutions designated as depositories for the Housing
and Redevelopment Authority of Richfield funds:
RBC Capital Markets Raymond James & Assoc.
Principal Custody Solutions 4M Fund
Northland Securities, Inc. Oppenheimer & Co.
Moreton Capital Markets Pershing Wealth Solutions BNY Mellon
3.The Finance Director is hereby authorized to deposit the Housing and
Redevelopment Authority of Richfield funds in any or all of the depositories
herein designated. Such deposits may be made and withdrawn from time to
time by the Finance Director’s judgment and as the interest of the Housing
and Redevelopment Authority of Richfield dictates.
4.The investment of funds and the reporting thereof pursuant to this resolution
shall be conducted in accordance with established policies regarding the
investment of these funds.
Adopted by the Housing and Redevelopment Authority of Richfield, Minnesota this 17th
day of March, 2025.
Chair
ATTEST:
Secretary
RESOLUTION NO. 1501
RESOLUTION DESIGNATING U.S. BANK
A DEPOSITORY OF FUNDS OF THE HOUSING AND REDEVELOPMENT
AUTHORITY OF RICHFIELD
FOR THE YEAR 2025
BE IT RESOLVED, by the Housing and Redevelopment Authority of Richfield as
follows:
That, in accordance with Minnesota Statutes, Section 118A.01- 118A.06, U.S.
Bank be, and hereby is designated a depository of the funds of the Housing and
Redevelopment Authority of Richfield, subject to modification and revocation at any time
by said Housing and Redevelopment Authority, and subject to the following terms and
conditions:
The said depository shall not be required to give bonds or other securities for
such deposits provided that the total sum thereof shall not at any time exceed in any
depository the sums for which its deposits are insured under the Acts of Congress of the
United States relating to insurance of bank deposits; but that in case such deposits in
any such depository shall at any time exceed such insured sum, said depository shall
immediately furnish bonds or other security for such excess according to law, approved
by the Housing and Redevelopment Authority of Richfield.
That said depository shall pay on demand all deposits therein; and shall pay all
time deposits, at or after the end of the period for which the same shall be deposited, on
demand.
BE IT FURTHER RESOLVED, that there shall be maintained a general account
in which shall be deposited all monies. The following officers or their facsimile
signatures shall sign checks on this account;
CHAIR
EXECUTIVE DIRECTOR
BE IT FURTHER RESOLVED, that all funds remaining in the account at the end
of each business day will be transferred from U.S. Bank to the 4M Fund where funds
deposited are invested and insured.
Adopted by the Housing and Redevelopment Authority of Richfield, Minnesota
this 17th day of March, 2025.
Chair
ATTEST:
Secretary
RESOLUTION NO. 1502
RESOLUTION DESIGNATING CERTAIN SAVING AND LOAN ASSOCIATIONS,
BANKS AND CREDIT UNIONS AS DEPOSITORIES FOR THE INVESTMENT OF
HOUSING AND REDEVELOPMENT AUTHORITY OF RICHFIELD FUNDS IN 2025
BE IT RESOLVED, by the Housing and Redevelopment Authority of Richfield,
Minnesota:
WHEREAS, pursuant to Minnesota Statutes, Sections 118A.01 – 118A.06,
municipal funds may be deposited in any Savings and Loan Association, Bank or Credit
Union which has its deposits insured by the Federal Deposit Insurance Corporation
(FDIC), or National Credit Union Administration (NCUA); and
WHEREAS, the amount of said deposits may not exceed the FDIC/NCUA
insurance covering such deposits which insurance amount is presently $250,000; and
WHEREAS, the deposit of Housing and Redevelopment Authority funds in
Savings and Loan Associations and Banks would provide greater flexibility in the
Housing and Redevelopment Authority’s investment program and maximize interest
income thereon.
NOW, THEREFORE, BE IT RESOLVED, by the Housing and Redevelopment
Authority of Richfield, Minnesota, as follows:
1.It is hereby found and determined that it is in the best interest of the proper
management of Housing and Redevelopment Authority funds that certain
Savings and Loan Association and Banks be designated as additional
depositories for Housing and Redevelopment Authority funds for 2025. 2.It is further found and determined that the purpose of such depository
designation is to facilitate the proper and advantageous investments of
Housing and Redevelopment Authority funds and that such designation is not
exclusive nor does it preclude the deposit of any Housing and
Redevelopment Authority funds in other officially designated depositories of
the Housing and Redevelopment Authority. 3.The Finance Director is hereby authorized to deposit Housing and
Redevelopment Authority funds in various depositories up to the amount of
$250,000, or such other amount as may be subsequently permitted by law,
such deposits to be in the form of demand accounts, payable to the H ousing
and Redevelopment Authority of Richfield on the signatures of the Housing
and Redevelopment Authority Finance Director. Such deposits may be made
and withdrawn from time to time by the Finance Director as his best judgment
and the interests of the Housing and Redevelopment Authority dictates. 4.The investment of funds and the reporting thereof pursuant to this resolution
shall be conducted in accordance with established policies of the Housing
and Redevelopment Authority regarding the investment of Housing and
Redevelopment Authority funds.
Adopted by the Housing and Redevelopment Authority of Richfield, Minnesota this 17th
day of March, 2025.
Chair
ATTEST:
Secretary
AGENDA SECTION: RESOLUTIONS
AGENDA ITEM # 5.
STAFF REPORT NO. 9
HOUSING AND REDEVELOPMENT AUTHORITY
MEETING
3/17/2025
Melissa Poehlman, Executive DirectorREPORT PREPARED BY:
EXECUTIVE DIRE CTOR RE VIEW: Melissa Poehlman, Executive Director
ITEM FOR COUNCIL CONSIDERATION:
Consider the adoption of a resolution amending the Bylaws of the Housing and Redevelopment
Authority to clarify special meeting procedures.
EXECUTIVE SUMMARY:
A review of the Housing and Redevelopment Authority (HRA) Bylaws revealed that procedures related to
attendance at a special meeting were ambiguous and could be interpreted to read that all members of the
HRA must be present to conduct business. In consultation with the HRA Attorney, an amendment removing
the ambiguous language has been proposed.
Additionally, the amendment allows the Executive Director to call a special meeting and aligns the notification
period with the statutory requirement to post special meetings at least three days in advance.
RECOMMENDED ACTION:
By Motion: Adopt a resolution amending the Bylaws of the Richfield Housing and Redevelopment
Authority.
BASIS OF RECOMMENDATION:
A.HISTORICAL CONTEXT
HRA Bylaws were last updated in 2022.
B.EQUITABLE OR STRATEGIC CONSIDERATIONS OR IMPACTS
N/A
C.POLICIES (resolutions, ordinances, regulations, statutes, exc):
HRA Bylaws are reviewed routinely to ensure they are meeting current practice and statutory requirements.
D.CRITICAL TIMING ISSUES:
While no special meetings are currently scheduled, it's important for procedures to be established for the
conducting of business.
E.FINANCIAL IMPACT:
N/A
F.LEGAL CONSIDERATION:
HRA Legal Council has reviewed the proposed changes.
3/10/2025
ALTERNATIVE RECOMMENDATION(S):
Approve a modified version of the attached resolution to better reflect the direction of the Authority.
PRINCIPAL PARTIES EXPECTED AT MEETING:
None
ATTACHMENTS:
Description Type
Resolution Resolution Letter
HRA Bylaws - Redline Exhibit
HRA RESOLUTION NO. 1503
RESOLUTION AMENDING THE BYLAWS OF THE HOUSING AND
REDEVELOPMENT AUTHORITY OF THE CITY OF RICHFIELD, MINNESOTA
WHEREAS, the Housing and Redevelopment Authority in and for the City of Richfield,
Minnesota (Authority) has established Bylaws; and
WHEREAS, from time to time it is appropriate for the Bylaws to be amended; and
WHEREAS, in accordance with Minnesota State Statutes, the Housing and
Redevelopment Authority (Authority) shall adopt Bylaws and other rules for the conduct of its
affairs; and
WHEREAS, in accordance with Minnesota State Statutes, the power of the Authority shall
be vested in its commissioners; a majority of which shall constitute a quorum for all purposes; and
WHEREAS, the Authority wishes to allow a special meeting to be called by the Executive
Director; and
WHEREAS, the Authority wishes to clarify that a quorum shall be sufficient to conduct
business at all meetings, including special meetings, of the Authority and that notice to Authority
Commissioners must be provided three days in advance of a special meeting.
NOW, THEREFORE, BE IT RESOLVED by the Housing and Redevelopment
Authority in and for the City of Richfield, Minnesota that its Bylaws be amended as follows:
Article III – Section 3 is amended to read:
Section 3. Special Meetings. Special meetings of the Authority may be called by the
Chairperson, two members of the Authority, or the Executive Director for the purpose of
transacting any business designated in the call. The call for a special meeting must be
delivered in person or electronically to each member at least three days prior to the time
of the proposed meeting.
Adopted by the Housing and Redevelopment Authority in and for the City of Richfield,
Minnesota this 17th day of March 2025.
_________________________________
Chair
ATTEST:
__________________________
Secretary
BYLAWS OF THE
HOUSING AND REDEVELOPMENT AUTHORITY
IN AND FOR THE CITY OF RICHFIELD, MINNESOTA
ARTICLE I – THE AUTHORITY
Section 1. Name of Authority. The name of the Authority shall be the “Housing
and Redevelopment Authority in and for the City of Richfield, Minnesota.”
Section 2. Seal of Authority. The seal of the Authority shall be in the form of a
circle and shall bear the name of the Authority.
Section 3. Office of Authority. The offices of the Authority shall be at City Hall in
the City of Richfield, Minnesota, but the Authority may hold its meetings at such other
place or places as it may designate by resolution.
Section 4. Official Newspaper. The official newspaper shall be the official
newspaper designated by the City as its official newspaper each year.
Section 5. Composition of Membership. The Composition of Membership of the
Authority shall be determined by the Mayor and City Council of the City of Richfield (City
Council). Until and unless further amended by the Mayor and City Council, this
Composition shall be as follows:
a. In making appointments to the HRA commission, the Mayor will appoint
commissioners with the approval of the City Council and shall designate two
positions as ex-officio with voting rights, to be filled by two members of the
City Council, which may include the Mayor. The term of office of an ex-officio
commission member shall be set to coincide with the member's term as
mayor or council member.
b. The remaining three members of the HRA commission shall be residents of
the City of Richfield and appointed by the Mayor with the approval of the City
Council. The citizen members shall serve five-year terms commencing on
March 1, which shall be staggered with citizen members being appointed on
(i) March 1, 2022 for a two year term expiring February 28, 2024; (ii) March 1,
2022 for a four year term expiring February 28, 2026; and (iii) November 1,
2023 for a four and one-half year term expiring on February 29, 2028.
Thereafter, all terms of citizen members shall be five years. Each vacancy of
a citizen member unexpired term shall be filled for the remainder of the term
for which the original appointment was made.
c. No citizen member of the HRA commission shall be appointed to more than
two consecutive terms on the commission.
d. No citizen member, once appointed, may serve on any city advisory
commission, except the Charter Commission, during the term of the HRA
appointment.
ARTICLE II – OFFICERS
Section 1. Officers. The officers of the Authority shall be a Chairperson, a Vice-
Chairperson, and a Secretary.
Section 2. Chairperson. The Chairperson shall preside at all meetings of the
Authority. Except as otherwise authorized by resolution of the Authority, the
Chairperson shall sign all contracts, deeds, resolutions and other instruments made by
the Authority. At each meeting the Chairperson shall submit such recommendations
and information he or she may consider proper concerning the business, affairs and
policies of the Authority.
Section 3. Vice-Chairperson. The Vice-Chairperson shall perform the duties of
the Chairperson in the absence or incapacity of the Chairperson; and in case of the
resignation or death of the Chairperson, the Vice-Chairperson shall perform such duties
as are imposed on the Chairperson until such time as the Authority shall select a new
Chairperson.
Section 4. Secretary. The Secretary shall perform the duties of a Secretary for
the Authority. The Secretary shall perform the duties as the Chairperson in cases
where both the Chairperson and Vice-Chairperson are absent or incapacitated.
Section 5. Executive Director. The Authority shall employ an Executive Director
who shall have general supervision over the administration of its business and affairs,
subject to the direction of the Authority. He or she shall be charged with the
management of the housing and redevelopment projects of the Authority. Regardless
of who is appointed, the City Manager of the City of Richfield shall have ultimate
authority in recommending an annual levy and budget. The Executive Director may
designate an acting Executive Director during periods when he or she is absent or
incapacitated.
Section 6. Other Administrative Officers. The Authority may designate an
assistant to the Secretary who shall keep the records of the Authority, shall act as
recorder of the meetings of the Authority and record all votes, and shall keep a record of
the proceedings of the Authority in a journal of proceedings to be kept for such purpose,
and shall perform all duties incidental to his office. He or she shall keep in safe custody
the seal of the Authority and shall have power to affix such seal to all contracts and
instruments authorized to be executed by the Authority.
The Authority may designate a Treasurer who shall have the care and custody of
all funds of the Authority and shall deposit the same in the name of the Authority in such
bank or banks as the Authority may select. The Executive Director and Treasurer shall
sign all orders and checks for the payment of money and shall pay out and disburse
such moneys under the direction of the Authority. Except as otherwise authorized by
resolution of the Authority, all such orders and checks shall also be countersigned by
the Chairperson. The Treasurer shall keep regular books of accounts showing receipts
and expenditures and shall render to the Authority, at each regular meeting (or more
often when requested), an account of his transactions and also of the financial condition
of the Authority. He or she shall give such bond for the faithful performance of his
duties as the Authority may determine
ARTICLE III – MEETINGS
Section 1. Annual Meeting. The annual meeting of the Authority shall be held at
the regular meeting in March at 7:00 p.m. at the regular meeting place of the Authority.
Section 2. Regular Meetings. Monthly meetings shall be held without notice at
the regular meeting place of the Authority on the third Monday of each month, at 7:00
p.m. unless the same shall be a legal holiday, in which eve nt said meeting shall be held
on the next succeeding secular day.
Section 3. Special Meetings. Special meetings of the Authority may be called by
the Chairperson, or two members of the Authority, or the Executive Director for the
purpose of transacting any business designated in the call. The call for a special
meeting must be delivered in person or electronically to each member at least three
days prior to the time of the proposed meeting. may be delivered at any time prior to the
time of the proposed meeting to each member of the Authority or may be mailed to the
business or home address of each member of the Authority at least two (2) days prior to
the date of such special meeting. At such special meeting no business shall be
considered other than as designated in the call, but if all of the members of the Authority
are present at a special meeting, any and all business may be transacted at such
special meeting.
Section 4. Quorum. The powers of the Authority shall be vested in the
Commissioners thereof in office from time to time. Three Commissioners shall
constitute a quorum for the purpose of conducting its business and exercising its
powers and for all other purposes, but a smaller number may adjourn from time to time
until a quorum is obtained. When a quorum is in attendance, action may be taken by
the Authority upon a vote of a majority of the Commissioners present.
Section 5. Rules of Order. The meetings of the Authority shall be governed by
the latest printed edition of “Sturgis Standard Code of Parliamentary Procedure.”
Section 6. Order of Business. At the regular meetings of the Authority the
following shall be the order of business:
1. Call to Order/Noting of Attendance
2. Open Forum
3. Approval of Minutes of Previous Meeting(s)
4. Presentations
5. Approval of Agenda
6. Consent Agenda
7. Public Hearings
8. Resolutions
9. Other Business
10. HRA Discussion Items
11. Executive Director’s Report
12. Approval of Claims
13. Adjournment
All resolutions shall be in writing and shall be copied in the journal of the
proceedings of the Authority.
Section 7. Manner of Voting. The voting on all questions coming before the
Authority shall be made verbally and the yeas and nays shall be entered upon the
minutes of such meeting.
Section 8. Combining Administrative Offices: Compensation. The compensation
of the Executive Director and other personnel of the Authority shall be determined by
the Authority. Any two or more administrative offices may be combined.
Section 9. Additional Duties. The officers of the Authority shall perform such
other duties and functions as may from time to time be required by the Authority or the
Bylaws or rules and regulations of the Authority.
Section 10. Election of Appointment. The first Chairperson shall, pursuant to
this appointment, serve in the capacity of Chairperson until the expiration of his term of
office as Commissioner. The Vice-Chairperson, Secretary and, except in the case of
the First Chairperson, the Chairperson shall be elected at the annual meeting of the
Authority from among the Commissioners of the Authority, and shall hold office for one
year or until their successors are elected and qualified.
The Executive Director shall be appointed by the Authority. Any person
appointed to fill the office of Executive Director or any vacancy therein, shall have such
term as the Authority fixes, but no Commissioner of the Authority shall be eligible for this
office.
Section 11. Vacancies. Should the office of Chairperson, Vice-Chairperson or
Secretary become vacant, the Authority shall elect a successor from its membership at
the next regular meeting, and such election shall be for the unexpired term of said
office.
Section 12. Additional Personnel. The Authority may from time to time employ
or contract for such personnel as it deems necessary to exercise its powers, duties and
functions as prescribed by the Municipal Housing and Redevelopment Law of
Minnesota applicable thereto. Such personnel may be employees of the Authority,
employees of other governmental organizations, or independent contractors. The
selection and compensation of such personnel shall be determined by the Authority
subject to the laws of the State of Minnesota.
ARTICLE IV – AMENDMENTS
Section 1. Amendments to Bylaws. The Bylaws of the Authority shall be
amended only with the approval of at least three of the members of the Authority at a
regular or a special meeting.
Amended 04/21/80
Amended 01/21/86
Amended 12/15/86
Amended 08/18/03
Amended 02/18/14
Amended 09/17/18
Amended 01/15/19
Amended 01/21/20
Amended 02/23/22