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12-28-1951_ .. '~~~ R~ULAR COUNCIL MEETING ° V~.71.age. of Richfield December 28s 195x: Pursuant to due call and notice thereof a regular.meetang"of the Village Council of the Village of Richfielol.s Minnesota was duly held at the Village • Hall in said Village on F'ra:days December 28s 1951 at 700 P.M. The following members were present: Mayor Christians Trustees Iversons ~ialters and Littlejohn ` and the following were absent: Bowen ° c The manutes of the regular meeting held December lOs 1951 and the adjourned meeting held December 17s 1951 were read. by the Clerk. -Moved by Walters seconded by Littlejohn that said minutes be approved. Carried. 1, Mr.W. E. Carlson of the Park. Construction Company appeared with respect to his request for a re-negotiation of the contract fcxr the grading an Storm Sewer Dis:- ° trict D-3. It was alleged that actual quantities-were about 30/ less than the plans called for. He claamed that since actual. quantities were much less than the plans called for they suffered a 1s0~ loss. The attorney was consulted and stated that since the contract was between the Village acid Dan.Borre, the Village could not re-negotiate a contract with Park'~onstruction, ~Al.so, he thought that the Village could pay only the amounts bid. l~lr. Carlson said that he had authority to represent Dan Borne and that sauce the bd.ds were called for on the basis of 89x785 cubic yards they had a right to expect that the actual amounts~wcald'be near that figure. Mr. Carlson called Mr. L. P. Zimmermann Iiennepin County Ha.gh- ~ay Engineers who explaa.ned the reasons for the right to re-negotiate contracts where the actual amounts vary over 20~ under or over the amounts called for in the plans. Mr. Baker of the Park Construction Company gave the following figures on the grading done: The plans called for 89s78~ cubic yards. The actual amount used ~r~s 60x157 cubic yards or a difference 'of 29,628 cubic yards which is about 33~ under the amount ca]1ed for in the plans. Mr. Baker stated that 33~ was con- siderably more than the allowable underrun"set up by the Minnesota Highway Depart- ment and other enga.neering organa.tiations. Mr. Carlson stated .that the Federal Government: also abides by the 8{~-120 formula. Mr. Joseph Zikan cif MacGregor " and Daviss Consulting Engineersn stated that the plans and specifications upon which the bid prices in question were based called for payment on the bads of the actiual amount of grading done. ` After considerable discussions it was moved by Iversons seconded by Little- john and carriedn that the matter be referred to the Village A.ttox~neyn the Village Engineer and Vil]:age Manage' for investigation and report. 2. The Manager asked the Councilmen for a report on their investigation regarding current costs of construction and a.f .their investigation resulted an 3.nformation which would show tYiat the bids for the Village Hall Addition were out of -line and that a new building could be constructed for considerably less. Member Iverson stated that he was still convinced that it would be cheaper to bua.ld a new bua.ld- ing anci.suggested that all bids for the construction of thg proposed addition be rejected. Member T,~alters stated it appears that everyone is agreed that the proposed addition is amore or less temporary solution to the problem of additional space and that eventually additional expansion will be necessary. If that were the case he was of the opinion that when such future expansion becomes necessaryn the present Village Hall would Yaae to be torn down oz~ moved away which would be an expensive process. He felt. that it would be more economical to let the present-building stand as is and be used to house part of the Village off~ces an~ that a separate building be-constructed with a view to adding thereto as a nee arose. ,, 12/28/51 . _~~ ~~ ~~ -The Manager reported on his discussions with the contractors concerning costs of the addition as against a separate building. The three highest bidders thought a new building could be built for considerably less than the bid prioes submitted on the addition. The other seven bidders made statements ranging from miinor savings in building new to emphatic statements that. coanparable.space in a new build- ing cannot be provided for the same amount of money. Six of the seven low bidders apparently consider"ed salvaging material in the present building, the high bidders disregarding salvage possibilities. The project as now proposed would cost ~1-x,495 plus material already purchased and on hand. Several residents rho opposed the construction of the addition on the basis that the bids were tAO high presented a schedule showing the costs of constructing a new buildings the total amount of such construction being $34,321. ~,P~fter considerable discussion of the relative costs .there appeared to be agree- ment that considering architect+s costs and other necessary items the didference between actual cost to the Village between proposed addition and a new building would be around X7,000. The Village Manager asked that if those who claim the _ building could be built for X34,321 would be willing to .guarantee that 3.f `the bald' for a new building were higher than that figure they would. make up the difference. Mr. J. E. Labo stated that he was-positive a new building comparable to the proposed addition could be built for X34,321 and that he was sure bids if called fors would be even lower than that. Mr. Labo stated that the bids that have been submitted for the addition were out of line, which is,a commori~practice of the Associated General Contractors. Mr. Labo inquired whether a bid was received from D~Arcy Leck. The Manager replied yes. Mr. Labo then stated that this is their territory. ` Mrs. Laura Baker asked. permission to speak as a resident and 'pointed out that the loss of time and efficiency was a cast that should also be considered. After considerable diseussioi~~ it was moved by Walters,. seconded by Iverson _ that the problem of the addition to the Village Hall be. laid on the-table until the new Council convenes in J~anuar"y. Carried. 3. Mr. Johnson, representing Adolfson B. ~eterson~ 2817 Bryant Avenue.S.~ requested approval of a proposed plat of ten lots between 68th and 69th on Clinton and Fourth Avenue S. ~ ` Moved by Iverson, seconded by Walters that the request be granted subject to _ the ownerts full compliance with all the requirements of the platting ordinance~~ the Engineers recommendations with respect 'to obtaining the streets and providing bond for grading said streets to full wi.dth.~ Carried. 4. The Manager presented a request submitted to the Vil7.age Relief Administrator by __ the Social Service Department of the University of Minnesota Hospitals for an art3'- ficial limb for Mr. Kenneth Eckard~ a resident of Richfield. _ After considerable discussion on the merits of the .case, it was moved by Walters, seconded by Iverson that the request be-denied. Carried. 5. The Manager requested authority to employ new personnel at Steps A, B~or C as - permitted by the amendment to the Personnel Ordinance adopted December 10~ - 1951; and authority to pay the clerk-typist in the Inspection Division at Step B of Range 15~ commencing January.l~ 1952. - Trustee Littlejohn introduced the folYowing resolution and moved its adoption. .. .. . 12/28/51 ~~~,~ RESOLVES by the Village Council of the Village of Richfield that the-Village Manager be, and hereby is, authorized to appoint new vil.].age employees to Steps ° ~, B or C in the compensation plan; and be it further resolved that the resolution dated°October 1, 1951 setting the compensation rates for 1952, be amended to proms vide that. the compensation for 1952 of Mrs. E~Llen Sampson, clerk-typist in the Tns~ction Division be set at Step B of Range 15• The foregoing resolution was duly seconded by Trustee Walters and upon a poll of votes the following voted 3xi favor thereof: Christian, Iverson, Walters and Littlejohn and the following voted against the same: Hone. Whereupon said resolution was declared duly passed and adopted. 6. The Manager reported the receipt of a check for ~3,398.~.8-from the First National Bank. This resulted from an error in the bank's b-filling for interest due on one of the storm sewer funds. The Manager pointed out that the letter accompanying the check stated "6+Te have. discovered an error, etc." Hovaever, the refund actually =resultec'~ ~rOm alp ~aeu ~ ~~ then-f-~lrs . Halvorson and Mr. Klein of the Village Department of Finance, who discovered the error sand brought it to the attention of the Villages financial consultant. The error might have been discovered sooner or later but it illustrates the value of having fu11«•time personnel w'ho are keeping close watch on~1].age finances. 7. The Clerk reported that he had received three bids for the calculator. The advertisement for these bids stated that they would be opened on December 31, 1951. Since the meeting of December 31 was moved up to the 28th, the Clerk was instructed to re-advertise and inform the present bidders of this action.. 8. The-Clerk presented the following appl3.cations for licenses: Harris Brothers Plumbing Co. Plumbers $50.00 Belden Porter Company " 50.00 Mooney~s Plumbing and Heating " 50.00 J. McClure Kelly and Company " 50.E Edward D. Paulson ro 50.00 Humboldt Plumbing and Heating Company ~ n ~ 50•~ South Side Plumbing Company " 50.00 Klugman Plumbing Company " 50.E Gilmer & Son Well Company Well Drilling 10.00 Ed. Ring Well Company. " n 10.00 Bergerson-Caswell., Inc. " " 10•~ ~ Moved by Walters and seconded by Littlejohn that said licenses be approved subject to meeting the requirements of applicable Village ordinances, Carried. Moved by Te~alters and second®d by Iverson that the meeting adjourn. Carried. The meeting adjourned at 11:00 P.M. V' age Clerk , ,~