1976-5519r565
RESOLUTION N0. 5519
RESOLUTION AUTHORIZING THE DESTRUCTION OF CERTAIN PUBLIC
RECORDS
WHEREAS, Minnesota Statutes, Chapter 138, and Minnesota Statutes 465.63 authorize
the destruction of certain city records; and
WHEREAS, the City f~lerk is required to keep the following records:
(1) A minute book noting therein all proceedings of the council;
(2) An ordinance book in which he shall record at length all
ordinances passed by the council;
(3) A finance book in which he shall e.zter all the money transactions
of the city, including the dates and amounts of all receipts and
the person from whom the money was received, and of aI1 orders
drawn upon the treasurer. with their payees and objects; and
WHEREAS, the city attorney has given written approval authorizing the following
List of records for destruction; and
WHEREAS, this list of records is hereby presented to the council with a request
that the destruction be approved; .
NOW, THEREFORE, BE IT RESOLVED by the city council of the City of Richfield,
Minnesota, that:
' a. The Director of Finance is hereby authorized and directed to destroy
the following classes of records: All purchase orders, claims and
vouchers, and disbursement checks paid prior to January 1, 1969;
b. A11 daily cash summaries and validated cash receipts prior to
January 1, 1969;
c. All payroll authorization and payroll checks prior to January 1, 1969;
d. All non-permanent accounting reports, miscellaneous papers, and
correspondence dated prior to January 1, 1969;
e. A11 utility billing registers, duplicate bills, and validated payment
stubs prior to January 1, 1969;
f. Bound copy of the Richfield News - 1967 and. 1968; (to be given to the
Richfield Historical Society);
g. All formal bids, bid specifications, supporting documents, and completed
contracts prior to January 1, 1969;
h. Bonds, bond.. coupons, and other evidence of indebtedness which have been
• paid and cancelled, or otherwise retired more than ten years
(January 1, 1966) as follows:
_ .. _ 566.
Resolution No. 5519 Page 2
• ~
' Date of Date of Denomi-
Bond Issue Issue Maturity nation Bond Numbers
Improv. Bonds 1950
of 8/1/50. 2/1/64 $1,000 219-231
Improv. Bonds _
of 1950 8/1/50 2/I/65 1,000 232-249
Tsnprov.-Bands of 1950, Series B 9/1/50 2/I/65 1,000 124-133
Improv. Bonds of 1951., Series F 8/1/51 2/1/65 1,000 34-36
Sewer Improv. Bonds of 1953,
3/1/53
3/1/65
1,000
601-660
Series A
Improv. Bonds of 1953, Series B 11/1/53 11/1/65 1,000 554-603
Improv, Bonds
' of 1953, Series C
A 11/1/53
2/I/54 11/1/65
2/1/65 1,000
000
1 103-112
Improv. Bonds of 1954, Series , X90-500
Improv. Bonds 1954, Series B
of 8/1/54• 8/1/65 1,000 451»500
Improv. Bonds .
of 1955 6/1/55 ~~ 6/1/65 ~ 1,000 571-640
Sewer Improv. Bonds of 1956,
2/1/56
2/1/65
1,000
176-200
Series A
Park Improv. Bonds of 1957 9/1/57 3/1/65 1,000 11
3-115
Improv. Bonds of 1959 6/1/59 12/1/65 1;000 151-180
Improv. Bonds of 1960 11/1/60 2/1/65 1,000 126-175
~, G. 0. Water Bonds of 1961 11/1/61-
11/1/61 2/1/65
2/1/65 1,000
000
1 6-10
66-130
Improv. Bonds of 1961
Water Bonds of 1962
0
G 11/1/62 11/1/65 ,
1,000 1-25
.
.
Improv. Bonds of 1962 5/1/62 2/1/65 1,000 1-125
. Temp, Improv. Bonds of 1963 8/1/63 8/1/65 5,000 1-315
• ~ ~ i. Non-permanent Public Safety Dep artment reports and correspondence dated
prior to January 1, 19 69 . ~ - --
.;
Daily ope rations records, m iscellaneous traffic records, ci tations,
surveys and summons, dictab elt tapes (radio transmissions), radio
- logs, rad ar records, miscel laneous investigation records. Fire
and medical alarm records, fire daily operation records.
j. Non-permanent city clerk department licen se applica tions (1968 and
1969); Voter registration file updates and changes (1974).
Before such records are destroyed copies of. this resolution and an application
for authority to dispose of records shall be sent to the Minnesota Historical Society,
the Attorney General, and the State Auditor, and such records shall not be destroyed
but will be sent to the Minnesota Historical Society if the application requesting
them is received by the city within thirty (30) days from the date this application
is filed.
Passed by the City Council of the City of Richfield t is 12th day of
April, 1976.
Lo en L. aw Mayor
ATTEST:
Thomas J. Mora C ty C er