1975-5304r322
RESOLUTION N0. 5304
RESOLUTION AUTHOR.I2ING THE DESTRUC`T'ION OF CERTAIN PUBLIC;
RECORDS
WHEREAS, Ninnesota Sta.t.utes, Chapter 13~', :~,~' ~~° so~.:~ '~td~~utes 1=.65.63 authorize
the destruction of certain ~;i~°y r~~~~<~~~d~; aazd
WHEREAS, the city clerk is ~c=~qut.red to keep the following record
(1) A minute book noting herein all proce~:u:tngs of the counci;
(2) An ordinance book in which he shall rest^rd at length all
ordinances passed by the council;
(3) A finance book in whi.~:'ra he shall enter all the money transactions
of the city, including the dates and amounts of all receipts and
the person from whom the money was received, and of all orders
drawn upon the treasurer with their payees and objects; and
WHEREAS, the city attorney has given written approval authorizing f.he following
list of records for destruction; and
WHEREAS, this list of records is hereby presented to the council with a request
that the destruction be approved;
NOW, THEREFORE, BE TT RESOLVED by the city council of the City of Richfield,
Minnesota, that;
a, The Director of Finance is hereby authorized and directed to destroy the
following classes of records; A11 purchase orders, claims and vouchers,
and disbursement checks paid prior to January 1, 1967;
b, All daily cash summaries and validated cash receipts prior to January 1~
1967;
c, All payroll authorization and payroll checks prior to January 1, 1967;
d, All non-permanent accounting reports, miscellaneous papersr and corres-
pondence dated prior to January 1, 1967;
e. A11 utility billing registers, duplicate bills, and validated payment stubs
prior to January 1, 1967;
f. Bound copy of the Richfield News - 1966;
g. Bonds, bond coupons, and other evidence of indebtedness which have been paid
and cancelled, or otherwise retired more than 10 years, as followsa
Date of Denomi-
Bond Issue Issue nation Bond. Numbers
Improv. Bonds of 1949 3/1/49 $1,000 76-154
Improv. Bonds of 1950 8/1 P`:~ ° 1,000 204-218
Improv Bonds of 1950, Series B 9/1/SU 1,000 114123
Improv. Bonds of 1951, Series F 8/1/51 1,000 31-33
323
Resolution Noo (Gox~tinued) -2-
Date of Den.omi-
Bond Issue Issue ns~ion Bond Numbers
Tmprov, Bonds of 19519 Village Ha11. 11/1/51 $19000 35®38
Imps°ov, Bonds of 195~y Series A 3/1/53 1000 5~1~600
Improv, Bonds o f ~4.9 5:~9 ~Pr`5 t:~. B,~ .a''.~.' ~~~ ~.~J00 504-553
Improv, Bonds os: 19 53; Se.r ~=:~s ~ ~y ' d `~;:~ 19000 93-107
Improvo Bonds o~` 1954 2/115 19000 4018450
I.mprovn Bonds oaf 19548 Se~ `'~3 B 8/l/5G~ 19000 401450
Improvo Bonds ~f 1955 6/1/5`5 19000 .501570
Improv, Bonds of 1956 2/1/5` 19000 151175
Improv, Bonds of 19579 Park 9/1/57 1,000 76e95
Improvo Bonds of 1959 6/1/59 19000 121®150
Improv, Bonds of 1960 "11/1/60 19000 76m125
G, (7, Water Bonds of 1961 11/1/61 19000 1-5
Improvement Bonds of 1961 11/1/61 19000 1a~65
ho Nonwpermaxient police department reports and correspondence dated prior to
January 1, 19 6'7 ,
Daily operations re~ord~s9 miscellaneous traffic records, citations9
surveys aaZd summons9 dictabelt tapes (radio transmissions)9 radio
logsry radar records9 miscellaneous investigation records.
iw Non-permanent fire department reports and correspondence dated prior to
January 19 1967.
Fire and medical alarm records9 196819709 Daily operations records9
1968®1970.
J® Non permanent city clerk department license applications (1.967) Voter
registration file updates and. changes (1973 and prior years),
Before such records are destroyed copies of this resolution and an application for
authority to d~.spose of records shall be sent to the Minnesota Historical Societyg the
Attorney Generai9 and the Public ExamS.ner~ and such records shall not be destroyed but
will. be sent to the Minnesota Historical Society if the application requesting them is
received by the city within thirty (30) days from the date tt%is'a.pplication is filed,
Passed by the city council of the City of Richf %d this 27th day of January9 19758
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;~ -~~ T;o~~ren 'L, Law ~ ~ Mayor
AT`.T.'E S T' a
Thomas J, Mora~i Gity Clerk