1970-4427r
RESOLUTION N0. 4427
RESOLUTION ESTABLISHING A POLICY TO REGULATE THE
USE OF THE COMMUNITY CENTER FACILITIES LOCATED
IN THE BASEMENT OF THE RICHFIELD PUBLIC LIBRARY
BE IT RESOLVED by the City Council of the City of Richfield, Minnesota, as
follows:
The following shall constitute the official City policy regulating the use of
the community center facilities:
I. Hours of Availability
The center is available 7 days a week from 8:00 A.M. until 10:45 P.M. Special
permission may be granted by the city manager, however, to extend the time to
11:45 P.M. with a vacated time of 12 Midnight. Groups whose members are under
18 years~of age may use the center until 9:45 P.M. and must leave the premises
by 10:00 P.M..
II. Who May Use the Center
The community center is available to all local community organizations which
have a membership consisting of at least one-fourth Richfield residents, The
center, however, shall not be used for the following:
1. Commercial Enterprise
Z. Private ceremonies
Groups who have their awn facilities shall be allowed to use the community
center room provided two conditions are met:
1. The organization's own facilities cannot be used.
2. That the time requested does not conflict with a request made by
a group which does not have its own facilities.
Organizations not having at least one-fourth of its membership living inside the
Richfield City limits will not be able to reserve a room until six days prior
to the meeting date.
III. Rules and Regulations
1. The kitchen has been equipped with a stave, refrigerator, coffee maker,
china, flatware and other items used in the preparation of food. Only
these items may be used unless permission to use special equipment is
obtained.
2. Beer or intoxicating beverages are forbidden in the community room.
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3. The custodian shall have complete supervisory control over the operation
of the kitchen. No equipment may be operated without his permission.
4. Users shall be responsible for cleaning the kitchen. Soap and cleaning
materials will be provided by the City.
5. No banners, streamers, or signs may be attached to the ~valls of the room
I or halls in the library without permission of the city manager or his
representative.
6. Youth groups shall be chaperoned on a ratio of one adult for each fifteen
youth or fraction thereof. The number of youth attending and the names
of the chaperones shall be submitted with the application. If the general
public is invited9 the city manager or his representative and the signer
of the application shall determine the number of chaperones needed.
7. The City assumes no liability for loss, damage, injury or illness incurred
by the users of facilities.
8. The signer of the application shall be held personally responsible for any
breakage9 damage, or loss of equipment. The signer of the application
shall also indicate that he has read and understands the rules.
9. Smoking shall be restricted to designated areas.
10. All damage must be reported to~the city manager or his representative
within 24 hours.
11. Hours of use designated on the application must be adhered to.
12. Failure to meet these policies and rules will be cause for the forfeiture
of future privileges.
13. Groups cancelling out twice in a season will be given low priority in
reserving future dates9 unless the city is notified seven days prior to
~° cancellation.
IV. Fee Schedule
1. A $4.00 kitchen fee shall be charged when snacks and/or coffee is served
in the community room.
2. A $10.00 kitchen fee shall be charged when dinners are served to groups
of 100 people or less, $ .10 per plate for everyone over 100.
3. Breakfasts, dinners, and suppers, sponsored by a community organization
to which the general public is invited to attend will be charged $25.00.
4. Any organization using the facilities after 4:30 P.M. on Saturdays or at
any time on Sundays or City holidays9 shall be charged an hourly rate
equal to the time and a half rate for the custodian for time actually
worked: by the custodian.
5. No charge will be made to youth organizations serving soft drinks or snacks.
However, the youth groups will not be allowed to use the kitchen facilities.
6. A minimum charge of $10.00 per three hour period and $5.00 per hour there-
after will be made to groups not having at least one-fourth of their members
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from Richfield. These groups will be allowed use of the room only if
residenl:.groups have not been scheduled.
V. Procedure for Applying
1. Applications with a cover letter explaining the rules and regulations of the
community room will. be sent to all previous season users on July 1st of each
year. Previous year users will be given until August 1st to reserve meeting
times, and then reservations wi11 be made on a first come first serve basis.
2. Reservations will not be official until the application is signed by the
city manager or his representative and the original returned to the appli-
cant. Room reservations will not be accepted over the telephone. Applica-
tions should be submitted as early as possible and at least one week prior
to the meeting date.
3. Applicants are required to indicate whether at ]east one-fourth of the
members are Richfield citizens.
4. Group reservations for regularly scheduled meetings may be made after July
1st for a twelve month period. To permit flexibility in scheduling organi-
zations having occasional meeting requests, reservations will not be made
on a yearly basis for Monday, Wednesday, or Friday after 6: P. .
5. Groups having less than one-fourth of its membership living inside of Rich-
; field will not be granted permission to reserve the room until six days
prior to meeting date.
Passed by the City Council of the City of Richfield this 10th day of August,
1970.
ATTEST:
erk
~.
Mayor
4751-8 -3-