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2025-02-25 City Council AgendaREGULAR CITY COUNCIL MEETING RICHFIELD MUNICIPAL CENTER, COUNCIL CHAMBERS FEBRUARY 25, 2025 7:00 PM INTRODUCTORY PROCEEDINGS Call to order Pledge of Allegiance Open forum Participants can share their comments in person, by voicemail, or email, and may also request to participate virtually. For more information on submitting comments, refer to the Council Agenda and Minutes page on richfieldmn.gov/citycouncil Approval of the Minutes of the (1) City Council Work Session Meeting from February 11, 2025, and (2) City Council Regular Meeting from February 11, 2025. PRESENTATIONS 1.Proclamation celebrating Women's History Month AGENDA APPROVAL 2.Approval of the Agenda 3.Consent Calendar contains several separate items, which are acted upon by the City Council in one motion. Once the Consent Calendar has been approved, the individual items and recommended actions have also been approved. No further Council action on these items is necessary. However, any Council Member may request that an item be removed from the Consent Calendar and placed on the regular agenda for Council discussion and action. All items listed on the Consent Calendar are recommended for approval. A.Consider authorizing the City Manager and Mayor to enter into a Right of Entry Agreement with the owner of real property located at 7221 Lyndale Ave South for the removal of a privately-owned dead Oak tree by a City contractor. Staff Report No. 28 B.Consider the approval of the 2024-2025 Law Enforcement and Fire Department Therapy Dog Grant Program. Staff Report No. 29 4.Consideration of items, if any, removed from Consent Calendar PUBLIC HEARINGS 5.Public hearing and consideration of the adoption of a resolution specifying the use of funds from the Urban Hennepin County Community Development Block Grant allocation for 2025 and authorizing execution of a Subrecipient Agreement with Hennepin County and any required third-party agreements. Staff Report No. 30 OTHER BUSINESS 6.Consider the approval of Agreements with non-profit organizations to provide social services to the City of Richfield and authorize the City Manager to execute Agreements with those agencies. Staff Report No. 31 CITY MANAGER’S REPORT 7.City Manager's Report CLAIMS AND PAYROLLS 8.Claims and Payroll COUNCIL DISCUSSION 9.Hats Off to Hometown Hits 10.Adjournment Auxiliary aids for individuals with disabilities are available upon request. Requests must be made at least 96 hours in advance to the City Clerk at 612-861-9739. CITY COUNCIL MEETING MINUTES Richfield, Minnesota City Council Work Session February 11, 2025 CALL TO ORDER Mayor Supple called the work session to order at 5:45 p.m. in the Bartholomew Room. Council Present: Mary Supple, Mayor; Sharon Christensen; Walter Burk, Sean Hayford Oleary, Rori A. Coleman-Woods Staff Present: Sack Thongvanh, Assistant City Manager; Paul Smithson, Nature Center Manager; Karl Huemiller, Recreation Services Director; Jill Murphy, Recreation Program Manager; Michelle Friedrich, City Clerk; and Courtney Miller, Senior Analyst. ITEM #1 UPDATE ON EXHIBITS FOR THE NEW WOOD LAKE NATURE CENTER Recreation Services Director Huemiller provided a summary of the agenda and turned the first item over to Wood Lake Nature Center Manager Paul Smithson. Wood Lake Nature Center Manager Smithson provided an update on the progress of planning new exhibits for the Nature Center building. He showcased examples of the exhibits and emphasized the goal of creating an engaging space for visitors and noted the building windows will offer views of the surrounding natural areas. Wood Lake Nature Center Manager Smithson reviewed the various exhibits and shared themes to be incorporated throughout the building. Mayor Supple asked where the animal ambassadors for the exhibits would be housed. Manager Smithson explained the animal ambassadors would be temporarily housed in appropriate city buildings during construction. He discussed the different animal ambassadors that will be present in the exhibits. Councilmember Burk expressed his appreciation for the design, noting that it features minimal screens and is highly engaging. Councilmember Hayford Oleary noted the history of the Wood Lake Nature Center property, can be traced back further than 1970, prior to the Nature Center's establishment. Councilmember Hayford Oleary also offered suggestions regarding the Watershed map. Councilmember Burk inquired about the possibility of adding a science exhibit. Recreation Services Director Huemiller responded that no current plans exist for science exhibits, but it is open for discussion. Recreation Services Director Huemiller also mentioned rotating exhibits have been considered. City Council Work Session Minutes -2- February 11, 2025 ITEM #2 DISCUSSION OF DONALDSON PARK BUILDING SCHEMATIC DESIGN Recreation Program Manager Murphy provided an overview of the current building. She presented pictures of the building and its layout, and noted the current building does not meet ADA standards. Recreation Program Manager Murphy mentioned staff are considering the Donaldson Park building as a potential recreation services center for the west side of the City. Recreation Program Manager Murphy outlined the proposed uses for the new building and discussed design plans, which involve incorporating the existing structure. Recreation Program Manager Murphy presented the site plan and design options, each including interior and two exterior restrooms. Recreation Program Manager Murphy provided a cost breakdown for each design option, including the option of a completely new building. After staff feedback, she noted option one appeared to be the best fit for the community and displayed a drawing of what it would look like. Recreation Services Director Huemiller discussed the building size rationale and discussed the locks on the building. Councilmember Hayford Oleary expressed concerns regarding the wide variation in park building designs throughout the city and the inconsistencies in their designs. Recreation Services Director Huemiller explained that creating buildings with a unique "Richfield" look can be more costly, whereas redesigning existing buildings tends to be more cost effective. Councilmember Coleman-Woods inquired about plans to make the park solar-friendly or incorporate green energy. Recreation Services Director Huemiller responded that while Donaldson Park may not be as environmentally focused with green energy as Wood Lake Nature Center, energy options are being explored. ADJOURNMENT Mayor Supple adjourned the work session at 6:51 pm. Date Approved: February 25, 2025 Mary B. Supple Mayor Michelle Friedrich Katie Rodriguez City Clerk City Manager CALL TO ORDER The meeting was called to order by Mayor Supple at 7:03 p.m. in the Council Chambers. Council Present: Staff Present: Mary Supple, Mayor; Sharon Christensen; Walter Burk; Sean Hayford Oleary; and Rori A. Coleman-Woods. Sack Thongvanh, Assistant City Manager; Mary Tietjen, City Attorney; Melissa Pohlman, Community Development Director, and Michelle Friedrich, City Clerk. PLEDGE OF ALLEGIANCE Mayor Supple led the Pledge of Allegiance. OPEN FORUM Mayor Supple reviewed the participation options for residents at the Council meeting including in- person comments, comments by voicemail or email, and an option to request to participate virtually with advance notice. Mayor Supple noted more information on submitting comments can be reviewed at www.richfieldmn.gov/citycouncil. John Lucas Erikson highlighted some benefits that short-term rentals bring to the community. APPROVAL OF MINUTES Mayor Supple asked for a correction to the City Council Work Session meeting minutes from January 28, 2025, to correct that Councilmember Burk was the one who had inquired about the total number of emergency calls received from rentals. Mayor Supple asked for a correction to the Regular City Council Meeting minutes from January 28, 2025, to correct the spelling of Margaret Perez’s name on page two. Councilmember Hayford Oleary requested a correction to the Regular City Council Meeting minutes from January 28, 2025, to remove the “Oak Grove Lutheran Church” from Melissa Gonzalez’s title. CITY COUNCIL MEETING MINUTES Richfield, Minnesota Regular Council Meeting February 11, 2025 City Council Meeting Minutes -2- February 11, 2025 MOTION: made by Councilmember Hayford Oleary, seconded by Councilmember Coleman-Woods to correct and delete “Oak Grove Lutheran Church” from the Regular City Council Meeting minutes from January 28, 2025. Motion carried: 5-0 MOTION: made by Councilmember Burk, seconded by Councilmember Christensen to approve the minutes of the: (1) City Council Special Meeting from January 28, 2025, (2) City Council Work Session Meeting from January 28, 2025, as amended. Motion carried: 5-0 ITEM #1 PROCLAMATION CELEBRATING BLACK HISTORY MONTH Mayor Supple read aloud the proclamation and invited Karole Kelly from the Human Rights Commission to accept the proclamation. Commissioner Kelly stated that she was honored to accept the proclamation and thanked the Council. ITEM #2 APPROVAL OF AGENDA MOTION: made by Councilmember Christensen, seconded by Councilmember Hayford Oleary to approve the Agenda as presented. Motion carried: 5-0 ITEM #3 CONSENT CALENDAR Assistant City Manager Thongvanh presented the consent calendar. A. Consider the approval of a second reading of an ordinance amendment pertaining to City Code Section 925.01 - Public Nuisances Subd. 2. (Staff Report No. 22) BILL NO. 2025-03 AN ORDINANCE AMENDING SECTION 925 OF THE RICHFIELD CODE OF ORDINANCES PERTAINING TO PUBLIC NUISANCES AND GRASS HEIGHT B. Consider a resolution authorizing the designation of $1,000,000 in City of Richfield Capita Reserve Funds to serve as an assurance of funding for the Wood Lake Nature Center Building Project, for the purposes of releasing funds from the 2023 State of Minnesota Appropriation Bill, administered by the MN Department of Employment and Economic Development, in the amount of $12,000,000. (Staff Report No. 23) RESOLUTION NO. 12302 RESOLUTION AUTHORIZING THE DESIGNATION OF $1,000,000 IN CITY OF RICHFIELD CAPITAL RESERVE FUNDS TO SERVE AS ASSURANCE OF FUNDING FOR THE WOOD LAKE NATURE CENTER BUILDING PROJECT FOR THE PURPOSES City Council Meeting Minutes -3- February 11, 2025 OF RELEASING FUNDS FROM THE 2023 STATE OF MINNESOTA APPROPRIATIONS BILL, ADMINISTERED BY THE MN DEPARTMENT OF EMPLOYMENT AND ECONOMIC DEVELOPMENT, IN THE AMOUNT OF $12,000,000. C. Consider the approval of the first amendment to the Foundational Public Health Responsibilities (FPHR) agreement with the City of Bloomington. (Staff Report No. 24) D. Consider approval of a fifth amendment to the agreement with the City of Bloomington for the provision of public health services for the City of Richfield for 2025. (Staff Report No. 25) MOTION: made by Councilmember Burk, seconded by Councilmember Coleman-Woods to approve the consent calendar items 3A-D. Motion carried: 5-0 ITEM #4 CONSIDERATION OF ITEMS, IF ANY, REMOVED FROM CONSENT CALENDAR None. ITEM #5 CONSIDER A REQUEST FOR SITE PLAN APPROVAL OF AN ENTIRELY NEW WOOD LAKE NATURE CENTER BUILDING AT 6710 LAKE SHORE DRIVE. (STAFF REPORT NO. 26) Councilmember Christensen presented Staff Report 26. Councilmember Hayford Oleary asked for clarification on whether this is within the maximum parking allowances per code. Community Development Director Pohlman stated that since numerous events are scheduled at the Nature Center, it was requested to maximize parking, but it is still within the allowances. MOTION: made by Councilmember Christensen, seconded by Councilmember Coleman-Woods to adopt a resolution approving a site plan of an entirely new Wood Lake Nature Center building at 6710 Lake Shore Drive. RESOLUTION NO. 12303 RESOLUTION APPROVING A SITE PLAN AT 6710 – LAKE SHORE DRIVE Motion carried: 5-0 ITEM #6 M. A. MORTENSON CONSTRUCTION PROPOSED GUARANTEED MAXIMUM PRICE FOR CONSTRUCTION OF WOOD LAKE NATURE CENTER. (STAFF REPORT NO. 27) Councilmember Hayford Oleary presented Staff Report 27. Mayor Supple asked if the discussion regarding the snowmelt system versus the underground ductwork should be discussed at a later meeting or if a decision can be made tonight. City Council Meeting Minutes -4- February 11, 2025 Recreation Services Director Huemiller noted that a decision could be made tonight and provided further details on both systems. Mayor Supple added that if they don’t use salt at the Wood Lake Nature Center the snowmelt system would be solving a problem they don’t have. She noted that the underground ductwork seems like it is more of a priority. Councilmember Hayford Oleary added that he agrees with staff on prioritizing glazing above all else. He also mentions that getting the underground ductwork is an important priority. Councilmember Burk asked about the possibility of adding additional underground heating for staff locations. Director Huemiller noted that this is another alternative that is being considered. Councilmember Burk noted concerns about the geothermal system and asked for further explanation. Director Huemiller explained that they would still do the geothermal system. After they conducted a conductivity test, it was determined they either needed to use larger equipment or create a larger geothermal field. Councilmember Hayford Oleary asked if, when this is done, will the parking lot be repaved or will some of it be existing material. Director Huemiller noted that the lower parking lot will be fully repaved. Mayor Supple asked for a short explanation of the guaranteed maximum price and what that entails. Director Huemiller described what a guaranteed maximum price means, and which parties are responsible for costs. MOTION: made by Councilmember Hayford Oleary, seconded by Councilmember Burk to approve exhibit A amending the contract with M.A. Mortensen Construction proposed a guaranteed maximum price for construction of Wood Lake Nature Center. Motion carried: 5-0 ITEM #7 CITY MANAGER’S REPORT Assistant City Manager Thongvanh noted no reports at this time. ITEM #8 CLAIMS AND PAYROLL MOTION: made by Councilmember Hayford Oleary, seconded by Councilmember Christensen to approve the following claims and payroll: City Council Meeting Minutes -5- February 11, 2025 U.S. BANK 1/31/2025 Payroll: 194270-194591; 44125-44127 manual checks $946,740.06 US. BANK 2/6/2025 A/P Checks: 334312-334568 $1,297,999.28 TOTAL $2,244,739.34 Motion carried: 5-0 ITEM #9 HATS OFF TO HOMETOWN HITS Councilmember Christensen gave hats off to the Parks and Recreation Department, she noted that she received the summer catalog for the events and activities in the city and there is a wide variety of activities for the community. Mayor Supple gave hats off to the Met Council for the panel discussion they held and urged everyone to visit the Met Council website to learn more. She also gave hats off to the Assistant Utilities Superintendent Chad Donnelly who was part of a group that helped bring rare drinking water to a village of 2,000 people in Kenya. ITEM #10 ADJOURNMENT MOTION: made by Councilmember Coleman-Woods, seconded by Councilmember Hayford Oleary to adjourn the meeting at 7:46 p.m. Motion carried: 5-0 Date Approved: February 25, 2025 Mary Supple Mayor Michelle Friedrich Katie Rodriguez City Clerk City Manager Proclamation of the City of Richfield WHEREAS, Women’s History Month is for celebrating the achievements of all women; including women of color, women of the LGBTQIA2S+ community, women of all abilities, and women of all religions; and WHEREAS, women of the Indigenous Nation of the Dakota Peoples have lived on this land now known as the City of Richfield, for thousands of years; and WHEREAS, President Jimmy Carter declared the week of March 7th Women’s History Week and later the United States Congress declared March Women’s History Month in 1987; and WHEREAS, women have served courageously throughout our history in all aspects of our society and deserve to be recognized and respected for all their contributions; and WHEREAS, the City of Richfield was honored to have the first Latina Mayor Maria Regan Gonzalez, in the state of Minnesota; and WHEREAS, Melissa Poehlman is the first woman director of the City of Richfield Community Development Department; and WHEREAS, Kristin Asher is the first woman director of the City of Richfield Public Works Department; and WHEREAS, the City of Richfield is in Minnesota’s 5th congressional district and is represented by the first Somali Congresswoman, Ilhan Omar; and WHEREAS, the City of Richfield confirms its commitment to supporting and uplifting women of all races, abilities, and religions to ensure a better future for all members of our community. NOW, THEREFORE, I, MARY B. SUPPLE, Mayor of the City of Richfield, do proclaim the month of March 2025 as Women’s History Month in the City of Richfield and call on the people of Richfield to observe this month with appropriate programs, activities, and ceremonies, and continue to honor the contributions of Women Americans throughout year. PROCLAIMED this 25th day of February, 2025. Mary B. Supple, Mayor AGENDA SECTION:CONSENT CALENDAR AGENDA ITEM #3.A. STAFF REPORT NO. 28 CITY COUNCIL MEETING 2/25/2025 REPORT PREPARED BY:Scott Kulzer, Senior Analyst DEPARTMENT DIRECTOR REVIEW:Kristin Asher, Public Works Director 2/18/2025 OTHER DEPARTMENT REVIEW: CITY MANAGER REVIEW: Katie Rodriguez, City Manager ITEM FOR COUNCIL CONSIDERATION: Consider authorizing the City Manager and Mayor to enter into a Right of Entry Agreement with the owner of real property located at 7221 Lyndale Ave South for the removal of a privately-owned dead Oak tree by a City contractor. EXECUTIVE SUMMARY: Public Works is requesting authorization to enter into a Right of Entry Agreement with the owner of real property located at 7221 Lyndale Ave S to remove a privately-owned dead Oak tree. The private Oak tree is believed to have been terminally injured during the reconstruction of Lyndale Ave in 2019 and therefore should be removed at the City's expense. During investigation of the issue, staff were able to determine that the tree was healthy before the road reconstruction project and was effectively dead the following growing season, leading to the conclusion that excavation work in this area irreparably harmed the tree in 2019. The City was first made aware of this dead tree in September 2024, otherwise, the tree would have been removed by the Lyndale Ave reconstruction contractor as part of project punch-list work in 2020. Staff does not anticipate any other tree removals resulting from the Lyndale Ave reconstruction project will arise and that this particular event is a rarity. RECOMMENDED ACTION: By Motion: Authorize the City Manager and Mayor to enter into a Right of Entry Agreement with the owner of real property located at 7221 Lyndale Ave South for the removal of a dead Oak tree by a City contractor. BASIS OF RECOMMENDATION: A.HISTORICAL CONTEXT See Executive Summary. B.EQUITABLE OR STRATEGIC CONSIDERATIONS OR IMPACTS Equity Consideration: It is believed the Oak tree died through no fault of the property owner but rather as a direct result of the reconstruction of Lyndale Ave. Therefore, the tree should be removed and paid for by the project/City. C.POLICIES (resolutions, ordinances, regulations, statutes, exc): The Right of Entry Agreement under consideration cleanly lays out the obligations and protects each party to the agreement. D.CRITICAL TIMING ISSUES: Execution of this agreement at the February 25th City Council meeting will allow the City to begin arrangements for removal of the tree before the end of March, which is considered the end of the Oak dormant period. E.FINANCIAL IMPACT: Authorizing the Right of Entry Agreement carries no financial impact. The cost to remove the dead Oak tree will be paid for by the Public Works Streets budget and is anticipated to cost between $1,000 and $4,000. Public Works will solicit quotes for the tree removal and will award the lowest qualified bidder the project. F.LEGAL CONSIDERATION: City Attorney staff drafted the Right of Entry Agreement and will be available to answer questions. ALTERNATIVE RECOMMENDATION(S): None PRINCIPAL PARTIES EXPECTED AT MEETING: None ATTACHMENTS: Description Type 7221 Lyndale Right of Entry Agreement Contract/Agreement Exhibit 1 Exhibit Exhibit 2 Exhibit 7221 Lyndale Ave S Right of Entry Agreement Exhibit 1 Tree to be r e m o v e d - - - > 7221 Lyndale Ave S Right of Entry Agreement Exhibit 2 Tree to be removed ----> AGENDA SECTION:CONSENT CALENDAR AGENDA ITEM #3.B. STAFF REPORT NO. 29 CITY COUNCIL MEETING 2/25/2025 REPORT PREPARED BY:Jay Henthorne, Director Of Public Safety/Chief of Police DEPARTMENT DIRECTOR REVIEW:Jay Henthorne, Director of Public Safety/Chief of Police 2/18/2025 OTHER DEPARTMENT REVIEW: CITY MANAGER REVIEW: ITEM FOR COUNCIL CONSIDERATION: Consider the approval of the 2024-2025 Law Enforcement and Fire Department Therapy Dog Grant Program. EXECUTIVE SUMMARY: The City of Richfield Police Department recently applied for a grant to participate in the 2024-2025 Law Enforcement and Fire Department Therapy Dog Grant Program. The Minnesota Department of Public Safety Office of Justice Programs Law Enforcement and Fire Department Therapy Dog Grant Program, Public Safety Assistance Canine (PSAC), is designed to support mental health and emotional wellness for first responders. The program aims to provide funding for departments to acquire, train, and maintain a Public Safety Assistance Canine that can help reduce stress, provide emotional support, and improve overall mental well-being for law enforcement officers who regularly face high- stress and traumatic situations in their work. This opportunity recognizes the importance of mental health resources for first responders. These trained dogs can offer comfort during difficult times, help officers process traumatic experiences, reduce anxiety and depression, and create a supportive environment that promotes emotional resilience. The grant program represents an innovative approach to supporting the mental health of those who protect and serve their communities. RECOMMENDED ACTION: By motion: Approve the 2024-2025 Law Enforcement and Fire Department Therapy Dog Grant Program. BASIS OF RECOMMENDATION: A.HISTORICAL CONTEXT B.EQUITABLE OR STRATEGIC CONSIDERATIONS OR IMPACTS The Richfield Police Department is committed to ensuring equity and inclusiveness in our work. In some instances, equity considerations may not directly apply; however, staff preparation and review of reports will always consider DEI principles. The PSAC would be deployed at community events, and used as a Community Relations tool. There is a stigma attached to asking for help, we are hoping that the PSAC would be another tool to offer the officers and support staff to help in dealing with everyday stress, and job-related trauma along with assisting our embedded social workers to access the resource of a PSAC in follow-up of situations of reunification, of home placements, group homes, and critical incidents. The PSAC would also be available city wide to other Departments as needed. C.POLICIES (resolutions, ordinances, regulations, statutes, exc): Minnesota Statute 465.03 requires that every acceptance of a grant or devise of real or personal property on terms prescribed by the donor be made by resolution of the City Council adopted by a two-thirds majority of its members. The Administrative Services Department issued a memo on November 9, 2004, requiring that all grants and restricted donations to departments be received by resolution and adopted by two-thirds majority of the City Council in accordance with Minnesota Statute 465.03. D.CRITICAL TIMING ISSUES: This agreement must be signed by the State before March 1, 2025 to receive allotted funds, funds must be spent by November 30, 2025. E.FINANCIAL IMPACT: This grant provides for funding of up to $10,000 toward the Richfield Police Department therapy dog program. There is no grant-match requirement. F.LEGAL CONSIDERATION: Not Applicable ALTERNATIVE RECOMMENDATION(S): The Council could choose to not sign this agreement, which would make this agreement null and void with the Minnesota Department of Public Safety's Office of Justice Program (OJP) and the Department would not be able to participate in the grant. PRINCIPAL PARTIES EXPECTED AT MEETING: ATTACHMENTS: Description Type Agreement Contract/Agreement Grant Contract Agreement Page 1 of 2 DPS Grant Contract Agreement Non-State (rev. March 2024) Minnesota Department of Public Safety (“State”) Office of Justice Programs 445 Minnesota Street, Suite 2300 St. Paul, MN 55101-2139 Grant Program: Law Enforcement and Fire Department Therapy Dog Grant Program 2025 Grant Contract Agreement No.: A-LEFTD-2025-RICHFPD-014 Grantee: City of Richfield, Police Department 6700 Portland Ave South Richfield, Minnesota 55423-2560 Grant Contract Agreement Term: Effective Date: 3/1/2025 Expiration Date: 11/30/2025 Grantee’s Authorized Representative: Chief Jay Henthorne City of Richfield, Police Department 6700 Portland Ave South Richfield, Minnesota 55423-2560 (612) 861-9828 jhenthorne@richfieldmn.gov Grant Contract Agreement Amount: Original Agreement $10,000.00 Matching Requirement $0.00 State’s Authorized Representative: Natty Hels, Grant Manager Office of Justice Programs 445 Minnesota Street, Suite 2300 St. Paul, MN 55101-2139 (651) 230-2845 Natty.b.hels@state.mn.us Federal Funding: CFDA/ALN: None FAIN: N/A State Funding: Minnesota Session Laws of 2024, Chapter 123, Article 1, Section 4, Subdivision 4. Special Conditions: None Under Minn. Stat. § 299A.01, Subd 2 (4) the State is empowered to enter into this grant contract agreement. Term: Per Minn. Stat.§16B.98, Subd. 5, the Grantee must not begin work until this grant contract agreement is fully executed and the State's Authorized Representative has notified the Grantee that work may commence. Per Minn.Stat.§16B.98 Subd. 7, no payments will be made to the Grantee until this grant contract agreement is fully executed. Once this grant contract agreement is fully executed, the Grantee may claim reimbursement for expenditures incurred pursuant to the Payment clause of this grant contract agreement. Reimbursements will only be made for those expenditures made according to the terms of this grant contract agreement. Expiration date is the date shown above or until all obligations have been satisfactorily fulfilled, whichever occurs first. The Grantee, who is not a state employee, will: Perform and accomplish such purposes and activities as specified herein and in the Grantee’s approved Law Enforcement and Fire Department Therapy Dog Grant Program 2025 Application [“Application”] which is incorporated by reference into this grant contract agreement and on file with the State at 445 Minnesota Street, Suite 2300, St. Paul, Minnesota 55101-2139. The Grantee shall also comply with all requirements referenced in the Law Enforcement and Fire Department Therapy Dog Grant Program 2025 Guidelines and Application which includes the Terms and Conditions and Grant Program Guidelines (https://app.dps.mn.gov/EGrants), which are incorporated by reference into this grant contract agreement. Budget Revisions: The breakdown of costs of the Grantee’s Budget is contained in Exhibit A, which is attached and incorporated into this grant contract agreement. As stated in the Grantee’s Application and Grant Program Guidelines, the Grantee will submit a written change request for any substitution of budget items or any deviation and in accordance with the Grant Program Guidelines. Requests must be approved prior to any expenditure by the Grantee. Matching Requirements: (If applicable.) As stated in the Grantee’s Application, the Grantee certifies that the matching requirement will be met by the Grantee. Grant Contract Agreement Page 2 of 2 DPS Grant Contract Agreement Non-State (rev. March 2024) Payment: As stated in the Grantee’s Application and Grant Program Guidance, the State will promptly pay the Grantee after the Grantee presents an invoice for the services actually performed and the State's Authorized Representative accepts the invoiced services and in accordance with the Grant Program Guidelines. Payment will not be made if the Grantee has not satisfied reporting requirements. Certification Regarding Lobbying: (If applicable.) Grantees receiving federal funds over $100,000.00 must complete and return the Certification Regarding Lobbying form provided by the State to the Grantee. 1. ENCUMBRANCE VERIFICATION 3. STATE AGENCY Individual certifies that funds have been encumbered as required by Minn. Stat. § 16A.15. Signed: _____________________________________________ (with delegated authority) Signed: _____________________________________________ Title: ______________________________________________ Date: _______________________________________________ Date: ______________________________________________ Grant Contract Agreement No./ P.O. No. A-LEFTD-2025-RICHFPD-014 / 3-100687 Project No.(indicate N/A if not applicable): __N/A________ 2. GRANTEE The Grantee certifies that the appropriate person(s) have executed the grant contract agreement on behalf of the Grantee as required by applicable articles, bylaws, resolutions, or ordinances. Signed: _____________________________________________ Print Name: __________________________________________ Title: _______________________________________________ Date: _______________________________________________ Signed: ______________________________________________ Print Name: __________________________________________ Title: ________________________________________________ Date: ________________________________________________ Signed: ______________________________________________ Print Name: __________________________________________ Distribution: DPS/FAS Title: ________________________________________________ Grantee State’s Authorized Representative Date: ________________________________________________ Law Enforcement and Fire Department Therapy Dog Grant Program 2025 EXHIBIT A Organization: Richfield Police Department A-LEFTD-2025-RICHFPD-014 Budget Summary LEFDT: Law Enforcement Police Therapy Dog Budget Category Award Program Expenses Purchase of the Canine $2,700.00 Total $2,700.00 Training Certified Therapy Canine Training $2,500.00 Total $2,500.00 Other Expenses Canine necessary supplies $3,300.00 Veterinarian $1,500.00 Total $4,800.00 Total $10,000.00 Page 1 of 101/30/2025 AGENDA SECTION:PUBLIC HEARINGS AGENDA ITEM #5. STAFF REPORT NO. 30 CITY COUNCIL MEETING 2/25/2025 REPORT PREPARED BY:Celeste McDermott, Housing Specialist DEPARTMENT DIRECTOR REVIEW:Melissa Poehlman, Community Development Director 2/13/2025 OTHER DEPARTMENT REVIEW: CITY MANAGER REVIEW: ITEM FOR COUNCIL CONSIDERATION: Public hearing and consideration of the adoption of a resolution specifying the use of funds from the Urban Hennepin County Community Development Block Grant allocation for 2025 and authorizing execution of a Subrecipient Agreement with Hennepin County and any required third-party agreements. EXECUTIVE SUMMARY: Community Development Block Grant (CDBG) funding is annually awarded to Hennepin County (County) on a formula basis from the Department of Housing and Urban Development (HUD). The County, in turn, allocates a portion of these funds to the City of Richfield to address local needs relating to affordable housing, community development, and public services. The City has historically allocated the funds to the Housing and Redevelopment Authority (HRA) for programming. Staff is proposing to use the City's 2025 direct allocation of $171,865 (estimated) as follows: $79,365 - Deferred Loan Rehabilitation Program $80,000 - Single Family Acquisition and Rehabilitation $12,500 - First Time Homebuyer Down Payment Assistance Program The Deferred Loan Program provides no interest, 30-year loans up to $30,000 to low-income homeowners to address health, safety, and property maintenance needs. The Deferred Loan Program is administered for the City by Hennepin County. There is currently a significant waiting list for the funds. The HRA will work with a non-profit developer to purchase and rehabilitate an existing home (Single Family Acquisition and Rehabilitation). The rehabilitated property would be sold to a household earning 80% of the Area Median Income (AMI) or less ($97,800 for a family of four). The First Time Homebuyer Down Payment Assistance Program is aimed at low and moderate income first time homebuyers who are looking to buy homes in Richfield. It provides no-interest, deferred loans of up to $20,000 to use towards down payment and closing costs. RECOMMENDED ACTION: Conduct and close the public hearing and by motion: 1. Adopt a resolution authorizing the use of funds for the 2025 Urban Hennepin County Community Development Block Grant Program; and 2. Authorize execution of a Subrecipient Agreement with Hennepin County and any required third party agreements. BASIS OF RECOMMENDATION: A.HISTORICAL CONTEXT $79,365 of the 2025 CDBG funds are proposed to be allocated to the HRA for the Deferred Loan Program, which provides no interest, 30-year loans up to $30,000 to low-income homeowners to address health, safety, and property maintenance needs. The Deferred Loan Program has been in existence since 1984 and is administered for the City by the County. In the past year, four loans were completed and nine loans were started, 193 households are currently on the waiting list for the Deferred Loan Program. Additional funding for loans is available through loan repayments (i.e., when a property is sold). $80,00 of the 2025 CDBG funds is proposed to be allocated to Single Family Acquisition and Rehabilitation. The HRA will work with a non-profit developer to purchase and rehabilitate an existing home. The rehabilitated property would be sold to a household earning 80% AMI or less ($97,800 for a family of four). $12,500 of the 2025 CDBG funds is proposed to be allocated to the HRA for the First Time Homebuyer Program administered by City staff. The First Time Homebuyer Program is aimed at low and moderate income first-time homebuyers who are looking to buy homes in Richfield. It provides no-interest, deferred loans of up to $15,000 to use towards down payment and closing costs. An additional $5,000 is available to households who are current Richfield renters, have dependents under the age of 18 in the household, or have a household member with a disability. In 2024, 16 loans were issued. Additional funding is provided to the First Time Homebuyer Program from the Local Affordable Housing Aid and loan repayments. This is the final year that the City will receive a direct CDBG allocation. Hennepin County plans to retain all funding moving forward and require cities to join the Consolidated Pool of suburban cities. Hennepin County will determine how the funds are allocated based on the priorities identified in the Consolidated Plan. Staff anticipates that, at least initially, funds will be set aside for one County-wide deferred loan program, a down payment assistance program, and a consolidated pool of funds to which cities may apply through a competitive request for proposals. B.EQUITABLE OR STRATEGIC CONSIDERATIONS OR IMPACTS All CDBG funded activities must go towards activities that benefit low and moderate income residents. Of the 61 loans issued through the First Time Homebuyer Program since its inception in 2018, 82 percent (50) have been issued to Black, Indigenous, and People of Color (BIPOC) households. Seven percent (4) have been issued to households with a member with a disability. All CDBG funded programs support the Strategic Plan Outcome to maintain housing affordability. C.POLICIES (resolutions, ordinances, regulations, statutes, exc): All funded activities must meet one of three national objectives: benefiting low and moderate income persons, preventing or eliminating slums and/or blight, or meet an urgent need. In addition, activities must be consistent with priorities identified in the County's Five-Year Consolidated Plan. Those priorities include a variety of housing activities such as housing rehabilitation, preserving and creating homeownership opportunities, public services to maintain or increase self-sufficiency, and neighborhood revitalization activities. The current Consolidated Plan prioritizes housing, including rehabilitation and creating homeownership opportunities, and encourages increasing efforts to serve households with incomes less than 30% AMI and households of color. D.CRITICAL TIMING ISSUES: The application for 2025 funds is due to Hennepin County by February 28, 2025. The 2025 federal fiscal year will begin on July 1, 2025. Funds must be spent by June 30, 2026. E.FINANCIAL IMPACT: The City's estimated direct allocation for 2025 is $171,865. In the event of a change in the final allocation, the amount allocated to the Deferred Loan Program will be adjusted accordingly. Due to the funding cycle, CDBG funds are indicated in the Revised Budget. Funds are dependent upon Congress adopting a budget or a continuing resolution by March 14, 2025. F.LEGAL CONSIDERATION: A local public hearing must be held prior to submission of the 2025 application. Notice of the public hearing for the 2025 CDBG funding was published in the Richfield Sun Current on February 13, 2025. ALTERNATIVE RECOMMENDATION(S): Council may modify the amount of funds allocated to each project in a way that still meets funding guidelines and priorities identified in the Consolidated Plan. PRINCIPAL PARTIES EXPECTED AT MEETING: N/A ATTACHMENTS: Description Type Resolution Resolution Letter RESOLUTION NO. ____ RESOLUTION APPROVING PROPOSED USE OF 2025 URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FUNDS AND AUTHORIZING EXECUTION OF SUBRECIPIENT AGREEMENT WITH HENNEPIN COUNTY AND ANY REQUIRED THIRD PARTY AGREEMENTS WHEREAS, the City of Richfield, Minnesota, through execution of a Joint Cooperation Agreement with Hennepin County, is participating in the Urban Hennepin County Community Development Block Grant (CDBG) Program; and WHEREAS, the City of Richfield has developed a proposal for the use of 2025 CDBG funds made available to it; and WHEREAS, the City held a public hearing on February 25, 2025 to obtain the views of citizens on local and Urban Hennepin County housing and community development needs and priorities for the City’s proposed use of $171,865.00 from the 2025 Urban Hennepin County CDBG Program; and NOW, THEREFORE, BE IT RESOLVED, by the City Council of Richfield, Minnesota as follows: 1. Approves the following projects for funding from the 2025 Urban Hennepin County Community Development Block Grant Program and authorizes submittal of the proposal to Hennepin County. Activity Budget 1. Deferred Loan Rehabilitation Program $79,365.00 2. Single Family Acquisition and Rehabilitation $80,000.00 3. First Time Homebuyer Downpayment Assistance $12,500.00 TOTAL CDBG ALLOCATION $171,865.00 2. That the Mayor and City Council hereby authorize and direct the execution of the Subrecipient Agreement with Hennepin County and any required Third Party Agreements on behalf of the City to implement the 2025 CDBG Program. 3. That should the final amount of FY 2025 CDBG available to the City be different from the preliminary amount provided to the City, and should there be any repayments that result in Program Income, the City Council hereby authorizes the City Manager to adjust the project budget of the proposed Activities to reflect an increase or decrease in funding. Adopted by the City Council of the City of Richfield, Minnesota this 25th day of February, 2025. ____________________________ Mary B. Supple, Mayor ATTEST: Michelle Friedrich, City Clerk AGENDA SECTION:OTHER BUSINESS AGENDA ITEM #6. STAFF REPORT NO. 31 CITY COUNCIL MEETING 2/25/2025 REPORT PREPARED BY:Lynnette Chambers, Multifamily Housing Coordinator DEPARTMENT DIRECTOR REVIEW:Melissa Poehlman, Community Development Director 2/13/2025 OTHER DEPARTMENT REVIEW: CITY MANAGER REVIEW: ITEM FOR COUNCIL CONSIDERATION: Consider the approval of Agreements with non-profit organizations to provide social services to the City of Richfield and authorize the City Manager to execute Agreements with those agencies. EXECUTIVE SUMMARY: In November 2024, staff distributed a Request for Proposals for Social Services to non-profit agencies serving the City of Richfield for services to be provided in 2025. The 2025 City Budget includes funding for organizations that provide social services that are deemed to be of benefit to the City and the community in general. The 2025 Budget includes $91,800 for this purpose. A total of eight proposals were received from the following agencies: Cornerstone Advocacy Services The Family Partnership VEAP (Volunteers Enlisted to Assist People) Loaves and Fishes Senior Community Services Reach for Resources, Inc. formerly TRAIL (Transportation Resource to Aid Independent Living) Youable Emotional Health, formerly Headway ICNA (Islamic Circle of North America) The proposals represent a wide variety of social services offered to Richfield residents. The organizations requested a total amount of $130,212, exceeding the City's available funding by $38,412. One Richfield resident and three staff members comprised the committee that reviewed the proposals and made funding recommendations. The review committee's recommendations took into account the type of service(s) to be provided, the target population(s) to be served, and past performance of the social service agency. Seven of the eight proposals were recommended for funding. The following table details the review committee's recommendations: Organization 2025 Proposal Request 2025 Recommendation Cornerstone $22,000 $21,200 VEAP $25,000 $25,000 Loaves and Fishes $8,000 $8,000 The Family Partnership $30,000 $12,600 Senior Community Services $10,500 $10,500 Reach for Resources (fomerly - TRAIL) $5,000 $4,500 Youable Emotional Health, formerly Headway $10,000 $10,000 ICNA (Islamic Circle of North America) $19,712 Not Funded TOTAL $130,212 $91,800 ICNA is not being recommended for funding because its food shelf services are limited, duplicative of VEAP, and not physically located in Richfield. A complete overview of all services to be provided by the various organizations is attached. RECOMMENDED ACTION: By motion: Approve the Agreements between the recommended non-profit organizations and the City of Richfield, and authorize the City Manager to execute Agreements for services with those agencies. BASIS OF RECOMMENDATION: A.HISTORICAL CONTEXT The City of Richfield has historically allocated funds on an annual basis to social service agencies serving the Richfield community. The City is not authorized to provide grant funding to social service agencies; however, it has been determined that the City can enter into Agreements for services with agencies for specific services that are compatible with City activities. The 2025 recommendations are based on the following criteria: demonstrated need of the proposed service for the targeted population; compatibility with City functions/activities; partnership and/or assistance with various City services (e.g., public safety); efforts to serve low-income persons of all races/cultures/ethnicity; demonstrated value to the community; past performance; cost of services and number of persons served; and certified non-profit agency. The following chart provides a recent history of social service funding: 2023 Funding 2024 Funding 2025 Funding Recommendation Cornerstone $ 12,000 $ 18,000 $ 21,200 The Family Partnership $ 10,500 $ 12,600 $ 12,600 Youable (formerly Headway)$ 8,500 NA $10,000 Loaves and Fishes $ 7,500 $ 8,000 $ 8,000 MIRA $ 3,500 NA NA Senior Community Services $ 8,000 $ 10,000 $ 10,500 Reach for Resources (formerly TRAIL)$3,500 $ 4,500 $ 4,500 VEAP $ 22,000 $ 25,000 $ 25,000 TOTAL $ 75,500 $ 78,100 $ 91,800 B.EQUITABLE OR STRATEGIC CONSIDERATIONS OR IMPACTS The request for proposals sought organizations serving persons of all races/cultures/ethnicity with low incomes. The services include food, advocacy, mental health counseling, transportation for people with disabilities, and support for seniors with limited resources. The services are focused on people in need and can help to reduce racial inequities and barriers for traditionally excluded groups. C.POLICIES (resolutions, ordinances, regulations, statutes, exc): The City partners with other agencies as warranted and practical to assist in the delivery of services to City residents. D.CRITICAL TIMING ISSUES: Services are to be provided in the calendar year 2025. E.FINANCIAL IMPACT: A City Council/Administration 2025 allocation of $91,800 is budgeted for social services. The amount requested exceeded the City’s available funding by $38,412. F.LEGAL CONSIDERATION: The City Attorney has reviewed the Agreements. ALTERNATIVE RECOMMENDATION(S): Approve the recommendations with revised allocations. Do not approve the recommendations. PRINCIPAL PARTIES EXPECTED AT MEETING: Representatives of the Social Service Agencies have been invited to attend. ATTACHMENTS: Description Type 2025 City of Richfield Social Service RFP Backup Material 2025 Description of Services Backup Material CITY OF RICHFIELD REQUEST FOR PROPOSALS FOR SOCIAL SERVICES 2025 The City of Richfield is seeking proposals for social services from non-profit agencies serving the City of Richfield. Funding parameters and priority goals for the purpose of making the best use of funds are as follows: Funding Parameters  Any non-profit organization is eligible to apply.  Projects must serve Richfield residents.  Services must be compatible with City functions and activities. Priority Goals The goal of the social services funding is to facilitate services to residents with lower incomes to ensure that Richfield is a community where all residents can thrive. Projects must address at least one of the following areas:  Food insecurity  Housing stability  Mental health  Personal safety  Services for people with disabilities Award Criteria Proposals must meet one or more of the following criteria:  Demonstrated need of the proposed service for the targeted population.  Compatibility with City functions/activities.  Partnership and/or assistance with various City services (i.e., public safety).  Efforts to serve low-income persons of all races/cultures/ethnicities.  Demonstrated value to the community.  Certified Non-Profit agency. Proposal’s must be submitted by 4:30 p.m. January 10, 2025 LATE PROPOSALS WILL NOT BE ACCEPTED Proposals must be submitted by 4:30 p.m. January 10, 2025 LATE PROPOSALS WILL NOT BE ACCEPTED PROPOSAL SUBMISSION INSTRUCTIONS The information requested in the attached Request for Proposals must be addressed in your proposal. Submit 1 electronic copy (word or pdf) of your agencies proposal by 4:30 p.m. January 10, 2025 (LATE PROPOSALS WILL NOT BE ACCEPTED) to: Lynnette Chambers City of Richfield 6700 Portland Avenue Richfield, MN 55423 lchambers@richfieldmn.gov Applicants may be asked to respond in writing to additional questions. The Richfield City Council will tentatively award contracts for services in March 2025. Agencies awarded contracts will be required to sign a service agreement for calendar year 2025 and submit semi-annual reports on service outcomes and number of people served. Please contact Lynnette Chambers at 612-861-9773 or lchambers@richfieldmn.gov with any questions. Proposals must be submitted by 4:30 p.m. January 10, 2025 LATE PROPOSALS WILL NOT BE ACCEPTED CITY OF RICHFIELD 2025 REQUEST FOR PROPOSALS FOR SOCIAL SERVICE ASSISTANCE Proposals for social services must include the following: PROPOSAL HEADING 1. Agency name, address, contact person, and phone/fax/email 2. Amount of request 3. Brief description of service(s) provided 4. Identify priority area(s) you are addressing:  Food insecurity  Housing stability  Mental health  Personal safety  Services for people with disabilities 5. Explain how the services you are proposing to provide will benefit the City of Richfield. 6. Explain any formal or informal partnership you have with the City of Richfield (i.e., assisting Public Safety through the services you provide, etc.) ADMINISTRATION 1. Provide a mission statement for your agency. 2. Provide verification of your organization’s non-profit legal status. 3. Indicate your total agency budget for 2025. 4. Indicate your proposed project budget for 2025. Itemize proposed expenses and describe as applicable. Indicate both proposed City funds and other funds to support the project. PROGRAM 1. Describe service to be funded, including: a) Brief statement detailing the service and how it is provided b) Target population(s); estimated number of unduplicated individuals you plan to serve residing in the City of Richfield c) Eligibility criteria and process d) How clients are involved in the planning process for service e) Desired client outcomes and methods of evaluating and measuring client progress (use attached “Proposed Outcome/Evaluation Methods” form) 3. Demonstrate the need for the proposed service. 4. Describe outreach efforts to target populations, including immigrant and low-income individuals. Please contact Lynnette Chambers at 612-861-9773 or lchambers@richfieldmn.gov with any questions. Proposals must be submitted by 4:30 p.m. January 10, 2025 LATE PROPOSALS WILL NOT BE ACCEPTED City of Richfield Social Service Programs - 2025 Outcomes Name of Applicant Organization: Address: Contact Person: Phone: Email: Brief description of service(s): Outcomes: State 3 to 5 measurable outcomes of proposed service(s) – relate outcomes to client progress Outcomes indicate what result, benefit, or change would come from the service provided. Outcomes can be: 1) initial, such as increased knowledge, understanding, or skills; 2) intermediate, such as change in a specific behavior or attitude; or 3) long term, such as a change in the condition or status of people. # Served (?) CITY OF RICHFIELD 2025 APPLICANT SERVICES DESCRIPTIONS FOR OTHER AGENCY DIVISION SOCIAL SERVICE FUNDING ASSISTANCE Agency-Program Description of Services Reach for Resources (formerly TRAIL) TRAIL’s Social Service Assistance proposal funds will be used to subsidize the cost for transportation to 135 Richfield Recreation AR&LE programs. AR&LE do not provide transportation for these programs, which is where TRAIL comes in. Cornerstone Advocacy Service – Crisis Intervention Funding is to support Cornerstone’s full continuum of services. Cornerstone provides comprehensive services for Richfield residents who have experienced domestic violence, sexual violence, human trafficking and general crime. Cornerstone is a pioneer in developing primary prevention and early intervention programs for children and youth. Cornerstone offers crisis intervention services 24/7 and their emergency shelter provides safe refuge when a victim is in imminent danger of assault. Cornerstone provides assistance to victims needing to file an Order for Protection or Harassment Order without cost to that victim. Loaves & Fishes – meals, referrals, and advocacy services Loaves and Fishes is a long-established, volunteer-driven, nonprofit organization providing healthy meals to people in need. Their objective is to alleviate hunger and food insecurity while sources food responsibly and sustainably. L & F counts the number of meals served, adhere to strict nutrition standards, rescue millions of pounds of leftover food otherwise destined for landfills, and serve areas of greatest need as defined by poverty rates, food desert distinctions, and other measures of inequity. Loaves and Fishes offers prepared meal service with social service advocacy at 2 community-access locations – at Hope Presbyterian Church and Woodlake Lutheran Church in Richfield. L & F’s robust food rescue operation, as well as their status as the only Minnesota redistributor of Second Harvest Heartland food, supports the meal services in the city of Richfield. Senior Community Services Senior Outreach provides service/case management and supportive counseling to frail older adults and their caregivers to help seniors remain as independent as possible and to assist caregivers in providing care while maintaining balance in their lives. VEAP (Volunteers Enlisted to Assist People) VEAP’s Social Services program’s primary goal is to create a path to stability for low-income individuals, seniors, youth, and families in the City of Richfield. The program strives to do this by providing food, financial, and supportive services that increase access to healthy food and stable housing, minimize or prevent crisis situations, and increase client resourcefulness. Youable Emotional Health Services Youable has provided comprehensive programs to support clients of all ages, from newborns to the elderly since 1970.While many of Youable’s services focus on children and adolescents, they also offer outpatient therapy and psychiatry services for individuals, couples, and families of all ages. Youable has been a trusted partner and provider of mental health support in the Richfield community. Youable Emotional Health will continue to proudly serve that community of Richfield through its service offerings providing community - based counseling and support services to youth and families, administration for the Youth Diversion program for first-time nonviolent offenders, and administration of the Truancy Case management program for students referred by schools or sent to the Hennepin County Courts system due to truancy. The Family Partnership The Family Partnership’s School-Linked Mental Health program provides one-to-one mental health therapy co-located within Richfield Public Schools. The program acts as a mental health resource for school staff, students, and parents, providing referrals as well as vital information on mental health. The Family Partnership’s School-Linked Mental Health program is currently in Richfield STEM Elementary School, Centennial Elementary, Richfield Senior High School and Richfield Pre K programs, as well as PICA/Headstarts in the Richfield area.