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12-10-2024 - City Council AgendaREGULAR CITY COUNCIL MEETING RICHFIELD MUNICIPAL CENTER, COUNCIL CHAMBERS DECEMBER 10, 2024 7:00 PM INTRODUCTORY PROCEEDINGS Call to order Pledge of Allegiance Open forum Participants can share their comments in person, by voicemail, or email, and may also request to participate virtually. For more information on submitting comments, refer to the Council Agenda and Minutes page on richfieldmn.gov/citycouncil Approval of the Minutes of the (1) Commission Interviews from November 16; (2) City Council Work Session Meeting, (3) City Council Truth in Taxation Meeting, and (4) City Council Regular Meeting from November 26, 2024. PRESENTATIONS 1. Presentation of the Edwina Garcia Community Builder Award and proclamation to John Bjostad. AGENDA APPROVAL 2. Approval of the Agenda 3.Consent Calendar contains several separate items, which are acted upon by the City Council in one motion. Once the Consent Calendar has been approved, the individual items and recommended actions have also been approved. No further Council action on these items is necessary. However, any Council Member may request that an item be removed from the Consent Calendar and placed on the regular agenda for Council discussion and action. All items listed on the Consent Calendar are recommended for approval. A. Consider a request for a Conditional Use Permit for a 115 child daycare at 7132 Portland Avenue (Hope Church). Staff Report No. 167 B. Consider the approval of the first reading of an ordinance amending City Code section 550: Floodplain Management Regulations. Staff Report No. 168 C. Consider the approval of the Local Public Health and Foundational Public Health Responsibilities (FPHR) grants for 2025 provided by the Minnesota Legislature and administered through the Minnesota Department of Health. Staff Report No. 169 D. Consider the adoption of the City’s legislative priorities for 2025. 1 Staff Report No. 170 E. Consider the adoption of a resolution authorizing Richfield Public Safety/Police Department to accept donations from the listed agencies, businesses and private individuals for designated uses. Staff Report No. 171 F. Consider to approve the renewal of the 2025 licenses for On-Sale Intoxicating, Club, On-Sale 3.2 Percent Malt Liquor and Wine, and Off-Sale 3.2 Percent Malt Liquor doing business in Richfield. License to sell Wine & 3.2 Percent Malt Liquor - ON SALE License to sell 3.2 Percent Malt Liquor - OFF SALE Davanni's Assal/Winner Gas/Pump N Munch Joy's Pattaya La Vaquita 2 Kataki La Vaquita Short Stop My Burger Portland Food Mart Patrick's Bakery Target Corporation Red Pepper Richfield Minnoco Sandy's Tavern Speedway #4186 Speedway #4188 On Sale Intoxicating Speedway #4191 El Tejaban Speedway #4615 Fireside Foundry Frenchman's Pub Giordano's Los Sanchez Taqueria Lyndale Smokehouse Pizza Luce Fred Babcock VFW Post 5555 (Club) Staff Report No. 172 G. Consider a resolution requesting a variance from State Aid Rule 8820.9941 for the design of the 70th Street Safe Routes to School project. Staff Report No. 173 H. Consider the approval of a contract with Graymont (WI) LLC for the purchase of 1,400 tons of quick lime annually in 2025, 2026 & 2027 for water treatment purposes in the amount of $992,572.00. Staff Report No. 174 I. Consider the approval of the bid tabulation and award a contract to Blackstone Contractors LLC, for the Adam's Hill Pond Maintenance Project in the amount of $845,290.41, which includes the base bid and alternates 1 and 2, and authorize the City Manager to approve contract changes up to $175,000 without further City Council consideration. Staff Report No. 175 J. Consider adoption of a resolution designating polling places for 2025. Staff Report No. 176 K. Consideration of an Amended Professional Services Agreement awarding American Rescue Plan Act funding to VEAP for services and activities that aid in the recovery of Richfield community members negatively impacted by the COVID-19 pandemic. Staff Report No. 177 L. Consider a resolution adopting an updated Capital Assets Policy for the City. Staff Report No. 178 4. Consideration of items, if any, removed from Consent Calendar PUBLIC HEARINGS 2 5. Public hearing to consider and approve the renewal of 2025 Pawnbroker license for Metro Pawn & Gun, Inc., 7529 Lyndale Avenue South. Staff Report No. 179 PROPOSED ORDINANCES 6. Consider approval of the second reading of a new Ordinance establishing a Local Sales and Use Tax in Richfield. Council approved the first reading at the City Council meeting on November 26, 2024. Staff Report No. 180 RESOLUTIONS 7. Consider resolutions approving the 2024 Revised/2025 Proposed budgets, tax levy and related resolutions. Staff Report No. 181 OTHER BUSINESS 8. Consider adoption of a resolution awarding the sale of $10,000,000 General Obligation Sales Tax Revenue Bonds, Series 2024A. Staff Report No. 182 CITY MANAGER’S REPORT 9. City Manager's Report CLAIMS AND PAYROLLS 10. Claims and Payroll COUNCIL DISCUSSION 11. Hats Off to Hometown Hits 12. Adjournment Auxiliary aids for individuals with disabilities are available upon request. Requests must be made at least 96 hours in advance to the City Clerk at 612-861-9739. 3 CITY COUNCIL MEETING MINUTES Richfield, Minnesota Special City Council Work Session November 16, 2024 The retreat was called to order by Mayor Mary Supple at 8:10 a.m. held in the Bartholomew Room. Council Members Mary B. Supple, Mayor; Simon Trautmann; Sean Hayford Oleary. Present: Ben Whalen was present at the work session from 12:30 pm to 4:00 pm. Sharon Christensen was excused. Staff Present: Mark McKinley, Administrative Assistant Item #1 MEETINGS WITH APPLICANTS OF THE CITY’S ADVISORY COMMISSIONS City Council will appoint candidates to fill the open seats for city advisory boards and commissions at the November 26, 2024 Council meeting. The City Council held meetings with the following applicants for open seats on city advisory boards and commissions The work session was adjourned by unanimous consent at 5:15 p.m. Date Approved: December 10, 2024 Mary Supple Mayor Mark McKinley Katie Rodriguez Administrative Assistant City Manager Jacob Olsen Michael Zazzera Stephanie Jacobson Louis Dzierzak Kelly Witzel Stella Yang Ben Surma Eddie Holmvig-Johnson Mary Lesmeister Dana Specht Chris Axelson Timothy Garvey Max Weinberger Crystina Clauson Craig Heinen Tessa Johanson Alexa Wozniak Brinnon Kubista Kimberly Land David Sperling Katy Boone Helen Grote Husniyah Bradley Jim Mahoney Tyler Birschbach Marcell Johnson Brian Bergstrom Susie Luttenegger Rachel Decker Jeffrey Bruzek CALL TO ORDER ADJOURNMENT 4 CITY COUNCIL MEETING MINUTES Richfield, Minnesota City Council Work Session November 26, 2024 CALL TO ORDER Mayor Supple called the work session to order at 5:30 p.m. in the Bartholomew Room. Council Members Present: Council Members Absent: Mary Supple, Mayor; Sharon Christensen; Sean Hayford Oleary; and Ben Whalen arrived at 5:32 pm. Simon Trautmann Staff Present: Sack Thongvanh, Assistant City Manager; Kristin Asher, Public Works Director; Matt Hardegger, Transportation Engineer; Joe Powers, City Engineer; Courtney Miller, Senior Analyst; Michelle Friedrich, City Clerk. City Manager Katie Rodriguez was excused. Mayor Supple called the meeting to order at 5:30 pm. ITEM #1 DISCUSSION ON HENNEPIN COUNTY ROADWAY SPEED LIMITS WITHIN RICHFIELD Assistant City Manager Thongvanh introduced Transportation Engineer Hardegger. Transportation Engineer Hardegger outlined the discussion for speed limit reduction and noted in 2023 City Council approved lowering the speed limit citywide to 25 miles per hour on local, residential roadways. Transportation Engineer Hardegger reviewed staff meetings with county officials and staff regarding statutory speed limits for county roads within Richfield. Transportation Engineer Hardegger referenced 66th Street (Xerxes to Highway 77), Portland Avenue (77th Street to Highway 62), Nicollet Avenue (77th to 66th), Nicollet Avenue (66th to Highway 62), and Penn Avenue (south of 68th Street), and noted existing speed limits. Mayor Supple noted comments received regarding speed limit changes and impacts to Richfield Public Schools transportation schedules. Council and staff discussed impacts and challenges of speed limit changes, and also reviewed the benefits to the community. Council and staff discussed speed limits, street locations and naturally occurring affordable housing (NOAH), available street parking, and converting shoulders to bike lane, and lowering speed limits under section 160.263. Council provided staff direction supporting changes on lowering speed limits on county roads pending Hennepin County approval. 5 City Council Work Session Minutes -2- November 12, 2024 ADJOURNMENT Mayor Supple adjourned the work session at 5:49 pm. Date Approved: December 10, 2024 Mary B. Supple Mayor Michelle Friedrich Katie Rodriguez City Clerk City Manager 6 The meeting was called to order by Mayor Supple at 6:33 p.m. in the Council Chambers. Council Members Present: Council Members Absent: Mary Supple, Mayor; Sharon Christensen; Sean Hayford Oleary; and Ben Whalen Simon Trautmann Staff Present: Sack Thongvanh, Assistant City Manager; Mary Tietjen, City Attorney; Kumud Verma, Finance Director; and Michelle Friedrich, City Clerk. City Manager Katie Rodriguez was excused. ITEM #1 CONDUCT A TRUTH IN TAXATION PUBLIC HEARING REGARDING THE 2025 PROPERTY TAX LEVY AND 2024 REVISED/2025 PROPOSED BUDGET AND PROPOSED 2025 UTILITY RATES. Mayor Supple began the meeting and turned the discussion over to Council Member Whalen. Council Member Whalen read the staff report and introduced Finance Director Verma to review the presentation. Finance Director Verma reviewed the timetable and key events of the Levy along with: • Budget Update • History of State aid • City Reserves • Forecast of City Reserves • 2025 Proposes Preliminary Levy • Gross Tax Levy History • 2025 Proposed Levy Impact on the Average Richfield Home • 2025 Proposed General Fund Budget • General Fund Budget Expenditure History • General Fund Revenues • 2025 Proposed Budget General Fund Revenue • General Fund Expenditures • 2025 Proposed Budget General Fund Expenditures • Staffing Update CITY COUNCIL MEETING MINUTES Richfield, Minnesota Special Council Meeting November 26, 2024 CALL TO ORDER 7 City Council Meeting Minutes -2-November 26, 2024 •2025 Proposed Capital Budget Council Member Whalen opened the public hearing. No residents participated in the comment opportunity at the public hearing. MOTION: made by Whalen, seconded by Hayford Oleary to close the public hearing. Motion carried: 4-0 MOTION: made by Whalen, seconded by Hayford Oleary to schedule final action on the 2025 Property Tax Levy and 2024 Revised/2025 Proposed Budget, and Proposed 2025 Utility Rates at the December 10, 2024, Council meeting. Motion carried: 4-0 Mayor Supple thanked the Finance department and Finance Director Verma for the work they have completed on the budget. ITEM #2 ADJOURNMENT MOTION: Made by Christensen, seconded by Whalen to adjourn the meeting at 6:47 p.m. Motion carried: 4-0 Date Approved: December 10, 2024 Mary Supple Mayor Michelle Friedrich Katie Rodriguez City Clerk City Manager 8 The meeting was called to order by Mayor Supple at 7:00 p.m. in the Council Chambers. Council Members Present: Council Members Excused: Mary Supple, Mayor; Sharon Christensen; Sean Hayford Oleary; and Ben Whalen. Simon Trautmann Staff Present: Sack Thongvanh, Assistant City Manager; Mary Tietjen, City Attorney; Kumud Verma, Finance Director; and Michelle Friedrich, City Clerk. City Manager Katie Rodriguez was excused. Others Present: Tyler Olson, Human Rights Commission Chair; Amanda Kueper, Sustainability Commission Chair. PLEDGE OF ALLEGIANCE Mayor Supple led the Pledge of Allegiance. OPEN FORUM Mayor Supple reviewed the participation options for residents at the Council meeting include in-person comments, comments by voicemail or email, and an with an option to request to participate virtually with advance notice. Mayor Supple noted more information on submitting comments can be reviewed at www.richfieldmn.gov/citycouncil. No residents participated in the Open Forum public comment opportunity. APPROVAL OF MINUTES MOTION: made by Whalen, seconded by Hayford Oleary to approve the minutes of the: (1) City Council Work Session of November 12, 2024; (2) Regular City Council Meeting of November 12, 2024. Motion carried: 4-0 CITY COUNCIL MEETING MINUTES Richfield, Minnesota Regular Council Meeting November 26, 2024 CALL TO ORDER 9 City Council Meeting Minutes -2-November 26, 2024 ITEM #1 HUMAN RIGHTS COMMISSION ANNUAL PRESENTATION GIVEN BY CHAIR TYLER OLSON Human Rights Commission Chair Olson thanked the Council for the opportunity to present this evening. Chair Olson gave a summary of the work the Human Rights Commission has completed and provided details of the focus of the Commission’s goals. Chair Olson referenced the proclamations made this year and described the community involvement that took place. ITEM #2 SUSTAINABILITY COMMISSION ANNUAL PRESENTATION GIVEN BY CHAIR AMANDA KUEPER The Sustainability Commission Chair Kueper thanked the city staff and all of those who were involved in the Sustainability Commission. Chair Kueper noted 2024 has been a very productive year. Chair Kueper highlighted some accomplishments from their work plan and summarized the community outreach this year. Chair Kueper also highlighted the special guests and presentations scheduled at their meetings this year. Council Member Whalen thanked the Sustainability Commission and Chair for all their work, their initiative and accomplishments. ITEM #3 APPROVAL OF AGENDA MOTION: made by Hayford Oleary, seconded by Whalen to approve the Agenda. Motion carried: 4-0 ITEM #4 CONSENT CALENDAR Assistant City Manager Thongvanh presented the consent calendar. A.Consider the adoption of a resolution accepting grants and donations received by the RichfieldRecreation Services in 2024 and authorizing staff to administer the funds in accordance with anyapplicable grant agreements and terms prescribed by donors. (Staff Report No. 160) RESOLUTION NO. 12269 RESOLUTION AUTHORIZING ACCEPTANCE OF GRANTS RECEIVED BY THE CITY OF RICHFIELD RECREATION SERVICES DEPARTMENT AND TO AUTHORIZE THE CITY TO ADMINISTER THE FUNDS IN ACCORDANCE WITH GRANT AGREEMENTS AND TERMS PRESCRIBED BY DONORS B.Approve a resolution for counting registered, write-in votes for local elective office. (Staff ReportNo. 161) RESOLUTION NO. 12270 RESOLUTION FOR COUNTING WRITE-IN VOTES FOR LOCAL ELECTIVE OFFICE 10 City Council Meeting Minutes -3-November 26, 2024 C.Consider approval to set a public hearing to be held on December 10, 2024, to consider the renewal of a Pawnbroker license for 2025 for Metro Pawn and Gun, Inc (Staff Report No. 162) D.Consider the acceptance of a quote from Northland Recreation in the amount of $175,000 forthe replacement of play equipment at Donaldson Park and the authorization of the RecreationServices Director to proceed with the project. (Staff Report No. 163) E.Consider approval of the first reading of a new Ordinance establishing a Local Sales and Use Tax in Richfield. (Staff Report No. 164) BILL NO. 2024-15AN ORDINANCE AMENDING THE RICHFIELD CODE OF ORDINANCES TO ADD A NEWCHAPTER RELATED TO A LOCAL SALES AND USE TAX MOTION: made by Whalen, seconded by Hayford Oleary to approve consent calendar items 4A-E. Council Member Hayford Oleary noted his anticipation for the first reading of the sales tax item since it has been a big item. Council Member Hayford Oleary added he appreciates the future staff time saved regarding the write-in votes and tallying resolution. Mayor Supple thanked everyone who donated to support the grants, and the Recreation Department. She also thanked those who voted to authorize the sales tax and use tax. Motion carried: 4-0 ITEM #5 CONSIDERATION OF ITEMS, IF ANY, REMOVED FROM CONSENT CALENDAR None. ITEM #6 CONSIDER APPROVAL OF THE SECOND READING OF A NEW ORDINANCE REGARDING REGISTRATION OF CANNABIS AND HEMP BUSINESSES AND RELATED REGULATIONS. (STAFF REPORT NO. 165) Council Member Hayford Oleary presented Staff Report 165. Council Member Hayford Oleary thanked staff for getting this done on time and getting it in order. Mayor Supple thanked anyone involved in the discussion. She also thanked staff for answering all questions on the topic. MOTION: made by Hayford Oleary, seconded by Christensen to approve the second reading of a new ordinance regarding registration of cannabis and hemp businesses and related regulations and a resolution and summary publication of said ordinance. BILL NO. 2024-14 AN ORDINANCE ADDING A NEW SECTION 1198 TO THE RICHFIELD CODE OF ORDINANCES REGARDING REGISTRATION OF CANNABIS AND HEMP BUSINESSES AND RELATED REGULATIONS AND REVISING CERTAIN DEFINITIONS IN THE LIQUOR CODE 11 City Council Meeting Minutes -4-November 26, 2024 RESOLUTION NO. 12271 RESOLUTION APPROVING SUMMARY PUBLICATION OF AN ORDINANCE 2024-14 RELATED TO THE REGISTRATION OF CANNABIS AND HEMP BUSINESSES AND RELATED REGULATIONS Motion carried: 4-0 ITEM #7 CONSIDER THE APPOINTMENTS TO CITY ADVISORY BOARD AND COMMISSIONS. (STAFF REPORT NO. 166) Council Member Hayford Oleary presented Staff Report 166. Council Member Hayford Oleary read the list of appointments as follows: Advisory Board of Health: Marcel Johnson, Rebecca Case, Rachel Decker, and alternate Jim Mahoney. Arts Commission: Crystina Clauson, Stephanie Jacobson, and Aric Bieganek. Civil Service Commission: Jeffrey Bruzek Community Services Commission: David Sperling, Susie Luttenegger, Grace Bronken, Tessa Johanson, Husniyah Bradley, and alternate Kimberly Land. Human Rights Commission: Michael Zazzera, Dana Specht, Timothy Garvey, Chris Axelson, and alternate, Tyler Birschbach. Planning Commission: Ben Surma, Eddie Holmvig-Johnson, and alternate, Kelly Witzel. Sustainability Commission: Craig Heinen, Katy Boone, Christopher Danner, and alternate, Alexa Wozniak. Transportation Commission: Louis Dzierzak, Stella Yang, Brinnon Kubista, and alternate Jacob Olsen Council Member Whalen thanked everyone for being eager to join and become involved in a commission or advisory board. MOTION: made by Hayford Oleary, seconded by Whalen to approve the appointments to City advisory board and commissions. Motion carried: 4-0 ITEM #8 CITY MANAGER’S REPORT Nothing to report. 12 City Council Meeting Minutes -5-November 26, 2024 ITEM #9 CLAIMS AND PAYROLL MOTION: made by Whalen, seconded by Christensen that the following claims and payrolls be approved: U.S. BANK 11/22/2024 A/P Checks: 332747-333159 $1,305,009.58 Payroll: 192549-192966 (Manual checks 44051-44111) $1,199,701.57 TOTAL $2,504,711.15 Motion carried: 4-0 ITEM #10 HATS OFF TO HOMETOWN HITS Council Member Christensen shared her report from the National League of Cities convention and shared appreciation for those who voted to allow her to attend the convention. Council Member Christensen noted there are many similar issues cities share. Council Member Whalen wished everyone a happy Thanksgiving. Council Member Hayford Oleary recognized the participants in the Safe Routes to School virtual retreat. Mayor Supple noted the work of a group called Every Meal and thanked Richfield residents for participating. Mayor Supple explained how Every Meal provides school age students meals over the weekend. Mayor Supple noted her attendance at an Eagle Scout ceremony and commented on the outstanding the accomplishments of the Eagle Scouts. ITEM #11 ADJOURNMENT MOTION: made by Whalen, seconded by Hayford Oleary to adjourn the meeting at 7:36 p.m. Motion carried: 4-0 Date Approved: December 10, 2024 Mary B. Supple Mayor Michelle Friedrich Katie Rodriguez City Clerk City Manager 13 Proclamation of the City of Richfield WHEREAS, John Bjostad has received the fifth annual Edwina Garcia Community Builder Award for his commitment to the Richfield community; and WHEREAS, Mr. Bjostad has been a proud resident of Richfield since February 4, 1962, dedicating over six decades to the betterment of our community; and WHEREAS, Mr. Bjostad has demonstrated exceptional leadership as a multiple-term President of the Richfield Optimist Club, fostering youth development, community connection, and optimism; and WHEREAS, Mr. Bjostad has enriched the lives of Richfield residents through tireless service, including leading the Richfield Remodeling Fair, contributing over 1500 hours to building the Richfield History Center, serving multiple terms as congregation President of Oak Grove Lutheran Church, and volunteering on a range of committees and commissions; and WHEREAS, Mr. Bjostad has shown steadfast commitment to preserving Richfield’s history as Treasurer of the Richfield Historical Society for two decades, ensuring future generations can appreciate our history; and WHEREAS, Mr. Bjostad has exemplified civic pride and social responsibility through his participation in the Richfield 20/20 Visioning Committee, Loaves and Fishes, mentorship of future leaders, and volunteerism in countless community efforts; and WHEREAS, the Richfield community celebrates John Bjostad for his commitment and service to the residents of Richfield, his optimism, and his tireless dedication to community growth. Now, THEREFORE, I Mary Supple, Mayor of the City of Richfield and the Richfield Council Members do hereby award you this Proclamation for your service demonstrating your commitment to the core values of the City of Richfield. PROCLAIMED this 10th day of December 2024. Mary B. Supple, Mayor 14 AGENDA SECTION: CONSENT CALENDAR AGENDA ITEM # 3.A. STAFF REPORT NO. 167 CITY COUNCIL MEETING 12/10/2024 REPORT PREPARED BY:Sam Crosby, Planner II DEPARTMENT DIRECTOR REVIEW:Melissa Poehlman, Community Development Director 11/26/2024 OTHER DEPARTMENT REVIEW: CITY MANAGER REVIEW: Katie Rodriguez, City Manager 12/4/2024 ITEM FOR COUNCIL CONSIDERATION: Consider a request for a Conditional Use Permit for a 115 child daycare at 7132 Portland Avenue (Hope Church). EXECUTIVE SUMMARY: Arantxa Inc, dba NIDO Day Care, (Applicant), is proposing to open a new 115 child day care at Hope Church. State-licensed day care facilities serving 15 or more children within a non-residential building require a Conditional Use Permit (CUP) in the R, Low Density Residential, Zoning District. The previous day care, which operated for many years and allowed for 244 children, closed in 2023. That same year, the City approved a CUP for Tierra Encantada which allowed 330 children, but construction permits were never applied for and the approvals expired. The new preschool and day care would occupy 12,904 square feet of the 88,464 square foot building, (roughly 15 percent of the floor area). No exterior changes are proposed. The previous hours of operation were 7:00 a.m. to 6:00 p.m. The proposed hours of operation are from 6:30 a.m. to 6:00 p.m. The facility will employ approximately 23 full time employees. There are other programs operating out of this building during the week, and everything accounted for, the parking available is more than three times that required by code. Staff finds that the proposal meets code requirements and therefore recommends approval of the CUP. A summary of the applicable requirements is provided in the Policies section, below, and in the Required Findings for a CUP attached to this report. The Planning Commission held a public hearing on November 25th. There were no public comments. The Commission voted unanimously (5-0) to recommend approval of the request without modification. RECOMMENDED ACTION: By motion: Approve a Conditional Use Permit for a 115 child day care at 7132 Portland Avenue. BASIS OF RECOMMENDATION: A.HISTORICAL CONTEXT The building was constructed in 1954, and was originally a school before being purchased by the church. Various service programs have been offered over the years, including an adult day care and temporary housing for youth. From the City files, it appears that some form of a preschool/day care has operated out this location since 15 1988. In 2019 the Council approved a CUP for a public High School, Richfield’s School District’s “College Experience Program” and most recently, in 2020, the City approved a significant building renovation and vacated a portion of 5th Avenue along the northern boundary of the site. In 2023, the City approved a CUP for Tierra Encantada, a 330 child day care and preschool, but construction permits were never applied for and the approvals expired. The site currently offers the following weekday programing: Hope Church’s preschool and school aged programs, Richfield Public High School, Loaves and Fishes, Branches Clothing Ministry, Frontier Fellowship Missions Organization, and Church Office activities. B.EQUITABLE OR STRATEGIC CONSIDERATIONS OR IMPACTS There is a demand for additional day care providers and the proposed use will help meet that demand. Those with small children (under the age of 5) will benefit most. With a bilingual curriculum, the business will particularly help serve the Hispanic population. C.POLICIES (resolutions, ordinances, regulations, statutes, exc): Section 514.07 of the Zoning Code specifies two conditions: 1. That there be a designated pick-up and drop-off area located on the site. There is an existing pick-up/drop-off area, separate from the parking area, on the west side of the building, but the main entrance to the day care will be on the southeast side of the building. NIDO parents will park in the southernmost portion of the parking lot and escort their children into the building. The west side drop off area will not be used. 2. Designated outdoor play areas shall be set back at least 15 feet from any lot line which abuts a residential property. There are three existing play structures – one in the atrium in the middle of the building, another in the northwest corner of the open space in the southeast corner of the property, and a third on the west side of the building just south of the pick-up/drop-off lane. All three locations meet the setback requirement, but the one on the west side of the building is the one that NIDO will be using. Per Section 544.13, the parking requirements for the various weekday uses are as follows: Program Capacity Parking Calc.Parking Req'd Hope Preschool 34 kids & 4 employees 1 per 5 kids 7 Hope School Age 60 kids & 5 employees 1 per Employee + 8 for visitors 13 NIDO Day Care 115 kids & 23 employees 1 per 5 kids 23 RF High School 100 students & 12 teachers 1 per employee + 1 per 8 students 25 Other Weekday Programs 24 employees N/A Unofficial 24 TOTAL:92 Provided:298 Bike parking was brought into compliance with current code in 2023. Staff’s review of the site did not reveal any non-conformities. D.CRITICAL TIMING ISSUES: The statutory 60-day clock started when a complete application was received on November 12, 2024. A decision is required by January 11, 2025 or the City must notify the Applicant that it is extending the deadline (up to a maximum of 60 additional days or 120 days total) for issuing a decision. E.FINANCIAL IMPACT: None - The required application fees have been paid. F.LEGAL CONSIDERATION: The Planning Commission held a public hearing on November 25, 2024 and unanimously (5-0) recommended approval of the request. Notice of the public hearing was published in the Sun Current newspaper and mailed to properties within 350 feet of the site on November 14, 2024. ALTERNATIVE RECOMMENDATION(S): Recommend approval of the proposal with modifications. 16 Recommend denial of the proposal with a finding that requirements are not met. PRINCIPAL PARTIES EXPECTED AT MEETING: None. ATTACHMENTS: Description Type Resolution Resolution Letter Location and Zoning Map Backup Material Site Plan Backup Material Floor Plans and Narrative Backup Material Required Findings Backup Material NIDO ARC Report 10-25-24 Backup Material 17 RESOLUTION NO. RESOLUTION APPROVING A CONDITIONAL USE PERMIT FOR A DAY CARE AT 7132 PORTLAND AVENUE WHEREAS, an application has been filed by NIDO Day Care, with the City of Richfield, which requests a 115 child day care at Hope Church, 7132 Portland Avenue, legally described as follows: Lot 1, Block 1, Hope Presbyterian Church Addition; and also that part of the East Quarter of South Quarter of Southeast Quarter of Northeast Quarter of Northeast Quarter Lying South of the North 90 Feet thereof except road. WHEREAS, the Planning Commission of the City of Richfield held a public hearing and recommended approval of the requested conditional use permit at its November 25, 2024 meeting; and WHEREAS, notice of the public hearing was published in the Sun Current and mailed to properties within 350 feet of the subject property on November 14, 2024; and WHEREAS, the requested conditional use permit meets the requirements necessary for issuing a conditional use permit as specified in Richfield’s Zoning Code, Subsection 547.09 and 514.07, Subdivision 8, as detailed in City Council Staff Report No.____; and WHEREAS, the City has fully considered the request for approval of the conditional use permit; NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Richfield, Minnesota, as follows: 1. The City Council adopts as its Findings of Fact the WHEREAS clauses set forth above, and the findings listed in the Required Findings Statement. 2. The requested conditional use permit for a 115 child preschool and day care, as described in the City Council Staff Report, on the property legally described above, is hereby approved, subject to the following conditions: a) That the applicant records this Resolution with the County, pursuant to Minnesota Statutes Section 462.36, Subd. 1 and the City’s Zoning Ordinance Section 547.09, Subd. 8. A recorded copy of the approved resolution must be submitted to the City prior to the issuance of an occupancy permit. b) Sign permits are required for any signs greater than six square feet in size. c) No exterior changes are proposed or approved. 18 d) The applicant is responsible for obtaining all required permits, compliance with all requirements detailed in the City’s Administrative Review Committee Report dated October 25, 2024, and compliance with all other City, County and State regulations. 3. The conditional use permit shall expire one year after issuance unless 1) the use for which the permit was granted has commenced; or 2) building permits have been issued and substantial work performed; or 3) Upon written request of the applicant, the Council extends the expiration date for an additional period not to exceed one year. Expiration is governed by the City Zoning Ordinance, Section 547.09, Subdivision 9. 4. This conditional use permit shall remain in effect for so long as conditions regulating it are observed, and the conditional use permit shall expire if normal operation of the use has been discontinued for 12 or more months, as required by the City’s Zoning Ordinance, Section 547.09, Subd. 10. Adopted by the City Council of the City of Richfield, Minnesota this __th day of ______ 2024. _______________________ Mary B. Supple, Mayor ATTEST: ___________________________ Michelle Friedrich, City Clerk 19 74TH ST E 72ND ST E 73RD ST E 71ST ST E 72ND ST E 4TH AVE S2ND AVE SOAKLAND AVE5TH AVE SCLINTON AVECOLUMBUS AVEPARK AVEPORTLAND AVE3RD AVE S5TH AVE S± Location and Zoning Map 0 375 750187.5 ft 7132 Portland Avenue NIDO Day Care SUBJECT SITE Richfield Middle School B'Nai Abram Cemetery Legend R Low Density Residential MR-3 High-Density Multi-Family South Education Center 20 21 22 23 24 25 26 27 NIDO Day Care (7132 Portland Ave. S) Code Requirements / Required Findings Part 1 – Conditional Use Permit: The findings necessary to issue a Conditional Use Permit (CUP) are as follows (547.09, Subd.6): 1. The proposed use is consistent with the goals, policies, and objectives of the City’s Comprehensive Plan. The proposed use is consistent with the “Public/Quasi-Public” guiding designation. The Comprehensive Plan does not have any goals or policies specifically related to day care facilities, however, the proposal provides a much needed services to families. 2. The proposed use is consistent with the purposes of the Zoning Code and the purposes of the zoning district in which the applicant intends to locate the proposed use. The purpose of the Zoning Code is to protect and promote the public health, safety, aesthetics, economic viability, and general welfare of the City. The purpose of the R “Low Density Residential” district is to protect and preserve the low density residential character and provide residential locations that are safe, attractive, and quiet. The proposal is consistent with both these purposes. 3. The proposed use is consistent with any officially adopted redevelopment plans or urban design guidelines. There are no specific redevelopment plans or design guidelines that apply to the property. 4. The proposed use is or will be in compliance with the performance standards specified in Section 544 of this code. The property will maintain the status quo in regards to performance standards requirements. Since no building expansion is proposed, the site may continue with its present nonconformities, if there are any. Parking is compliant and a cursory review did not reveal any nonconformities. 5. The proposed use will not have undue adverse impacts on governmental facilities, utilities, services, or existing or proposed improvements. The City’s Public Works and Engineering Departments have reviewed the proposal and do not anticipate any issues. 6. The use will not have undue adverse impacts on the public health, safety, or welfare. The proposed use is not anticipated to have any adverse impacts to public health, safety and welfare. 7. There is a public need for such use at the proposed location. The use is in high demand; the public need is strong. 8. The proposed use meets or will meet all the specific conditions set by this code for the granting of such conditional use permit. The use will comply with the two specific conditions listed by the R district for state licensed day care facilities serving more than 15 children. 28 Community Development Department Planning & Zoning 6700 PORTLAND AVENUE, RICHFIELD, MINNESOTA 55423 612.861.9760 FAX: 612.861.8974 w w w . r i c h fi e l d m n . g o v A N E Q U A L O P P O R T U N I T Y E M P LO Y E R MAYOR MARY SUPPLE CITY COUNCIL SHARON CHRISTENSEN SEAN HAYFORD OLEARY SIMON TRAUTMANN BEN WHALEN CITY MANAGER KATIE RODRIGUEZ October 25, 2024 Miguel Lozada Correa Arantxa Inc / NIDO Day Care 7132 Portland Ave S. Richfield, MN 55423 Via email: miguel.nidomee@gmail.com SUBJECT: NIDO CUP for day care facility for 115 children at 7132 Portland Avenue S CASE NO: Z24-000014 Below are the comments from the Administrative Review Committee (ARC) regarding the above request. The application will not be considered complete until the item identified as “incomplete and required prior to Planning Commission meeting” has been addressed. In order to be considered by the Planning Commission on Monday, November 25th, the incomplete item must be submitted to the City by Monday, November 4th. All additional information and/or corrections listed in this report must be submitted prior to issuance of building permits unless otherwise indicated. If you have questions about any particular item, please contact the staff person(s) indicated. All City/Zoning code sections referenced are available on the City’s website. Environmental Health Erik Solie, Ph. 952-563-8978  The operator of this facility stated they will not have any food service. All foods must be brought by the students. Milk may be the only allowed product to be stored in an NSF cooler for distribution. No other foods will be allowed to be distributed and/or stored in this facility, unless facility goes through an Environmental Health Plan Review PRIOR to implementation Building Department Chad Lunder, Building Official: 612-861-9862 Incomplete and required prior to Planning Commission meeting: 1. This portion of the building was classified as an E Occupancy in the Code Summary by the architect during the 2022 building expansion. Please provide a new code review summary from a licensed architect with the proper count of children in each room to show how it will remain an E occupancy or how Fire separations will be achieved if needed. (Chad Lunder, Building Official, 612-861-9862) 2. Must have State Fire Marshal approval prior to opening. 29 NIDO - ARC Report / Incomplete letter Page 2 Engineering Matt Hardegger 612-861-9792  Please instruct parents to enter and leave the parking lot via Portland, not 4th Avenue. No other comments were received. The statutory 60-day review period will not begin until the incomplete item is received. If received by the deadline, the Planning Commission meeting is at 7:00 pm in the City Council Chambers of the Richfield Municipal Center at 6700 Portland Avenue South. It is recommended that you or a representative attend this meeting. A copy of the staff report related to your application will be available on the Friday ahead of the meeting, on the Planning Commission page of the City’s website: https://www.richfieldmn.gov/city_government/planning_commission/agendas_and_minutes.p hp. The commission will hear comments from the public and make a recommendation to the City Council. It is anticipated that the Commission’s recommendation will be forwarded to the December 10th City Council. Please reserve that evening as well; same time and place. If you have a question on a particular item, please contact the staff person(s) indicated. If you have general questions, or questions about the process, I can be reached at either 612- 861-9776 or scrosby@richfieldmn.gov. Sincerely, Sam Crosby Planner II 30 AGENDA SECTION: CONSENT CALENDAR AGENDA ITEM # 3.B. STAFF REPORT NO. 168 CITY COUNCIL MEETING 12/10/2024 REPORT PREPARED BY:Mattias Oddsson, Water Resources Engineer DEPARTMENT DIRECTOR REVIEW:Kristin Asher, Public Works Director 12/3/2024 OTHER DEPARTMENT REVIEW: CITY MANAGER REVIEW: Katie Rodriguez, City Manager 12/4/2024 ITEM FOR COUNCIL CONSIDERATION: Consider the approval of the first reading of an ordinance amending City Code section 550: Floodplain Management Regulations. EXECUTIVE SUMMARY: In April of 2024, the MCWD adopted new rules applicable to Floodplain Management. The proposed revisions align City ordinances with new District requirements while maintaining established requirements concerning the FEMA-designated floodplain. The proposed revisions also clarify administration of the ordinance by designating the Water Resources Engineer as the official responsible for administering the ordinance. RECOMMENDED ACTION: By Motion: Approve the first reading of an ordinance amending City Code section 550: Floodplain Management Regulations. BASIS OF RECOMMENDATION: A.HISTORICAL CONTEXT A 2009 memorandum of understanding between the City of Richfield and the Minnehaha Creek Watershed District (MCWD), grants exclusive regulatory authority to the City in matters of erosion control, stormwater management, wetland protection, and floodplain management, provided that the City adopt standards at least as protective as MCWD rules. B.EQUITABLE OR STRATEGIC CONSIDERATIONS OR IMPACTS Ensuring compliance with all relevant federal, state, and local floodplain management regulations helps preserve Richfield's natural resources, supporting climate resilience and sustainable management of stormwater infrastructure. C.POLICIES (resolutions, ordinances, regulations, statutes, exc): The City Charter requires a first and second reading of ordinances. A public hearing is not required unless a separate statute, charter provision or ordinance requires it. City Code subsection 550.15 requires approval of proposed ordinance changes by the DNR prior to adoption. This process has been initiated by City staff, who have been in regular correspondence with DNR staff regarding the proposed changes. D.CRITICAL TIMING ISSUES: Approval of the first reading of the ordinance at this meeting will ensure that the ordinance is on track to receive approval within the timeframe required by the MCWD. 31 A second reading and summary publication of the ordinance has been tentatively scheduled for the next available City Council meeting on January 14th, 2025. E.FINANCIAL IMPACT: No initial financial impact is expected, as existing staff resources are sufficient to implement the revised ordinance. F.LEGAL CONSIDERATION: The proposed ordinance has been reviewed by the City Attorney and is currently under review by the DNR. ALTERNATIVE RECOMMENDATION(S): none PRINCIPAL PARTIES EXPECTED AT MEETING: none ATTACHMENTS: Description Type Ordinance Ordinance 32 BILL NO. 2024- AN ORDINANCE AMENDING CHAPTER V OF THE RICHFIELD CODE OF ORDINANCES PERTAINING TO FLOODPLAIN MANAGEMENT REGULATIONS THE CITY OF RICHFIELD DOES ORDAIN: Section 1. Chapter V, Section 550 of the Richfield Code of Ordinances is amended as follows: 550.01. Statutory authorization and purpose. Subdivision 1. Statutory Authorization. The legislature of the State of Minnesota has, in Minnesota Statutes Chapter 103F and Chapter 462, delegated the responsibility to local government units to adopt regulations designed to minimize flood losses. Subd. 2. Purpose. (a) This ordinance regulates development in the flood hazard areas of Richfield. These flood hazard areas are subject to periodic inundation, which may result in loss of life and property, health and safety hazards, disruption of commerce and governmental services, extraordinary public expenditures for flood protection and relief, and impairment of the tax base. It is the purpose of this ordinance to promote the public health, safety, and general welfare by minimizing these losses and disruptions. (b) National Flood Insurance Program Compliance. This ordinance is adopted to comply with the rules and regulations of the National Flood Insurance Program codified as 44 Code of Federal Regulations Parts 59-78, as amended, so as to maintain the community's eligibility in the National Flood Insurance Program. (c) This ordinance is also intended to preserve the natural characteristics and functions of watercourses and floodplains in order to moderate flood and stormwater impacts, improve water quality, reduce soil erosion, protect aquatic and riparian habitat, provide recreational opportunities, provide aesthetic benefits and enhance community and economic development. 550.03. General provisions. Subdivision 1. Lands to Which Ordinance Applies. This ordinance applies to all lands within the jurisdiction of the City of Richfield shown on the Flood Insurance Rate Maps adopted in Subsection 550.03, Subdivision 2 as being located within the boundaries of the Floodplain District. The Floodplain District is an overlay district that is superimposed on all existing zoning districts. The standards imposed in the overlay districts are in addition to any other requirements in this ordinance. In case of a conflict, the more restrictive standards will apply. For areas within the Minnehaha Creek Watershed District (MCWD), the MCWD’s Floodplain Alteration Rule, as may be amended from time to time, and subsection 550.15 shall apply, whichever is most restrictive. 33 Subd. 2. Adoption of Flood Insurance Study and Maps. The following maps together with all attached material are hereby adopted by reference and declared to be a part of the Official Zoning Map and this ordinance. The attached material includes the Flood Insurance Study for Hennepin County, Minnesota, and Incorporated Areas, dated November 4, 2016 and the Flood Insurance Rate Map panels enumerated below, dated November 4, 2016, all prepared by the Federal Emergency Management Agency. These materials are on file in the Public Works Maintenance Facility at 1901 E 66th St, Richfield, MN 55423. Effective Flood Insurance Rate Map panels: 27053C0364F 27053C0368F 27053C0369F 27053C0388F 27053C0452F 27053C0456F 27053C0457F 27053C0476F Subd. 3. Interpretation. The boundaries of the Floodplain District are determined by scaling distances on the Flood Insurance Rate Map. (a) Where a conflict exists between the floodplain limits illustrated on the official zoning map and actual field conditions, the flood elevations must be the governing factor. The Zoning Administrator Water Resources Engineer must interpret the boundary location based on the ground elevations that existed on the site on the date of the first National Flood Insurance Program map showing the area within the regulatory floodplain, and other available technical data. (b) Persons contesting the location of the district boundaries will be given a reasonable opportunity to present their case to the Planning Commission and to submit technical evidence. Subd. 4. Abrogation and Greater Restrictions. It is not intended by this ordinance to repeal, abrogate, or impair any existing easements, covenants, or deed restrictions. However, where this ordinance imposes greater restrictions, the provisions of this ordinance prevail. All other ordinances inconsistent with this ordinance are hereby repealed to the extent of the inconsistency only. Subd. 5. Warning and Disclaimer of Liability. This ordinance does not imply that areas outside the floodplain districts or land uses permitted within such districts will be free from flooding or flood damages. This ordinance does not create liability on the part of the City of Richfield or any officer or employee thereof for any flood damages that result from reliance on this ordinance or any administrative decision lawfully made hereunder. 34 Subd. 6. Severability. If any section, clause, provision, or portion of this ordinance is adjudged unconstitutional or invalid by a court of law, the remainder of this ordinance shall not be affected and shall remain in full force. Subd. 7. Definitions. Unless specifically defined below, words or phrases used in this ordinance must be interpreted so as to give them the same meaning as they have in common usage and so as to give this ordinance its most reasonable application. (a) Base Flood - The flood having a one percent chance of being equaled or exceeded in any given year. (b) Base Flood Elevation - The elevation of the "regional flood," as defined. The term "base flood elevation" is used in the flood insurance survey. (c) Development - Any manmade change to improved or unimproved real estate including, but not limited to, buildings, manufactured homes, and other structures, recreational vehicles, mining, dredging, filling, grading, paving, excavation, drilling operations, or storage of materials or equipment. (d) Farm Fence - A fence as defined by Minn. Statute § 344.02 Subd. 1(a)—(d). An open type fence of posts and wire is not considered to be a structure under this ordinance. Fences that have the potential to obstruct flood flows, such as chain link fences and rigid walls, are not permitted in the Floodplain District. (e) Flood Fringe - The portion of the floodplain located outside of the floodway. Flood fringe is synonymous with the term "floodway fringe" used in the Flood Insurance Study, Hennepin County, Minnesota and Incorporated Areas. (f) Flood Insurance Rate Map - An official map on which the Federal Insurance Administrator has delineated both the special hazard areas and the risk premium zones applicable to the community. A FIRM that has been made available digitally is called a Digital Flood Insurance Rate Map (DFIRM). (g) Floodplain - The areas adjoining a watercourse which have been or hereafter may be covered by the regional flood. (h) Floodway - The bed of a wetland or lake and the channel of a watercourse and those portions of the adjoining floodplain which are reasonably required to carry or store the regional flood discharge. (i) Manufactured Home - A structure, transportable in one (1) or more sections, which is built on a permanent chassis and is designed for use with or without a permanent foundation when attached to the required utilities. The term "manufactured home" does not include the term "recreational vehicle." (j) Obstruction - Any dam, wall, wharf, embankment, levee, dike, pile, abutment, projection, excavation, channel modification, culvert, building, wire, fence (with the exception of farm fences), stockpile, refuse, fill, structure, or matter in, along, across, or projecting into any channel, watercourse, or regulatory floodplain which may impede, retard, or change the direction of the flow of water, either in itself or by catching or collecting debris carried by such water. 35 (k) Recreational Vehicle - A vehicle that is built on a single chassis, is 400 square feet or less when measured at the largest horizontal projection, is designed to be self- propelled or permanently towable by a light duty truck, and is designed primarily not for use as a permanent dwelling but as temporary living quarters for recreational, camping, travel, or seasonal use. For the purposes of this ordinance, the term recreational vehicle is synonymous with the term "travel trailer/travel vehicle." (l) Regional Flood - A flood which is representative of large floods known to have occurred generally in Minnesota and reasonably characteristic of what can be expected to occur on an average frequency in the magnitude of the one (1) percent chance/100-year recurrence interval. Regional flood is synonymous with the term "base flood" used in the Flood Insurance Study. (m) Regulatory Flood Protection Elevation - An elevation no lower than one (1) foot above the elevation of the regional flood plus any increases in flood elevation caused by encroachments on the floodplain that result from designation of a floodway. (n) Structure - Anything constructed or erected on the ground or attached to the ground, including, but not limited to, buildings, factories, sheds, detached garages, cabins, manufactured homes, and other similar items. (o) Substantial Damage - Damage of any origin sustained by a structure where the cost of restoring the structure to its before damaged condition would equal or exceed 50 percent of the market value of the structure before the damage occurred. (p) Substantial Improvement - Within any consecutive 365-day period, any reconstruction, rehabilitation (including normal maintenance and repair), repair after damage, addition, or other improvement of a structure, the cost of which equals or exceeds 50 percent of the market value of the structure before the "start of construction" of the improvement. This term includes structures that have incurred "substantial damage," regardless of the actual repair work performed. The term does not, however, include either: (i) Any project for improvement of a structure to correct existing violations of state or local health, sanitary, or safety code specifications which have been identified by the local code enforcement official and which are the minimum necessary to assure safe living conditions. (ii) Any alteration of a "historic structure," provided that the alteration will not preclude the structure's continued designation as a "historic structure." For the purpose of this ordinance, "historic structure" is as defined in 44 Code of Federal Regulations, Part 59.1. 550.05. Establishment of floodplain district. Subdivision 1. Areas Included. The Floodplain District for the City of Richfield includes those areas designated as Zone AE on the Flood Insurance Rate Maps adopted in Subsection 550.03, Subdivision 2. The Floodplain District is an overlay district to all existing land use districts. The requirements of this ordinance apply in addition to other legally established regulations of the community. Where this ordinance imposes greater restrictions, the provisions of this ordinance apply. 36 Subd. 2. Compliance. No new structure or land shall hereafter be used and no structure shall be constructed, located, extended, converted, or structurally altered without full compliance with the terms of this ordinance and other applicable regulations. Within the Floodplain District, all uses not listed as permitted uses in Subsection 550.07 are prohibited. 550.07. Permitted uses and standards in the floodplain district. Subdivision 1. Permitted Uses. The following uses are permitted within the Floodplain District without a permit provided that they are allowed in any underlying zoning district and not prohibited by any other ordinance; and provided that they do not require structures, fill, obstructions, excavations, drilling operations, storage of materials or equipment or any other form of development as defined in Subsection 550.03, Subdivision 7 of this ordinance. If the use does require fill, obstruction, excavation, storage of materials or any other form of development as defined in Subsection 550.03, Subdivision 7 of this ordinance, a permit and compliance with Subsection 550.07, Subdivision 2 of this ordinance is required. The permit requirement may be waived if there is an application for a public waters work permit from the Department of Natural Resources. (a) Agricultural uses such as general farming, pasture, grazing, forestry, sod farming, and wild crop harvesting. Farm fences that do not obstruct flood flows are permitted. (b) Outdoor plant nurseries and horticulture. (c) Private and public recreational uses such as golf courses, tennis courts, driving ranges, archery ranges, picnic grounds, boat launching ramps, swimming areas, parks, wildlife and nature preserves, game farms, shooting preserves, target ranges, hunting and fishing areas, and single or multiple purpose recreational trails. (d) Lawns, gardens, parking areas, and play areas. (e) Railroads, roads, bridges, utility transmission lines, pipelines and other public utilities, provided that the Department of Natural Resources is notified at least ten (10) days prior to issuance of any permit. Subd. 2. Standards for Permitted Uses. (a) The use must have low flood damage potential. (b) The use must not cause any increase in the stage of the one (1) percent chance or regional flood or cause an increase in flood damages in the reach or reaches affected. This provision applies to structures (temporary or permanent), fill (including fill for roads and levees), deposits, obstructions, storage of materials or equipment, and all other uses. (c) Floodplain developments must not adversely affect the hydraulic capacity of the channel and adjoining floodplain of any tributary watercourse or drainage system. (d) Public utilities, roads, railroad tracks and bridges to be located within the floodplain must be designed in accordance with Subsection 550.07, Subdivision 2, Clauses (b) and (c) above, or must obtain a Conditional Letter of Map Revision meeting the requirements of 44 CFR 603(d). 37 (i) When failure or interruption of these public facilities would result in danger to the public health or safety or where such facilities are essential to the orderly functioning of the area, such facilities must be elevated to the regulatory flood protection elevation. (ii) Where failure or interruption of service would not endanger public health or safety, minor or auxiliary roads, railroads or utilities may be constructed at a lower elevation. (e) New or replacement water supply systems and sanitary sewage systems must be designed to minimize or eliminate infiltration of flood waters into the systems and discharges from the systems into flood waters. 550.09. Administration. Subdivision 1. Zoning Administrator. A Zoning Administrator The Water Resources Engineer or other official designated by the City Council must administer and enforce this ordinance. Subd. 2. Development Approvals. Any construction, enlargement, alteration, repair, improvement, moving or demolition of any building or structure must comply with the requirements of this ordinance. No mining, dredging, filling, grading, paving, excavation, obstruction, drilling operation or other form of development as defined in Subsection 550.03 of this ordinance are allowed, other than the uses permitted in Subsection 550.07, Subdivision 1 and the activities allowed under Subsection 550.11. Subd. 3. Permit Required. A permit must be obtained from the Zoning Administrator Department of Public Works prior to conducting the following activities: (i) Expansion, change, enlargement, or alteration of a nonconforming use as specified in Subsection 550.11 of this ordinance. Normal maintenance and repair also requires a permit if such work, separately or in conjunction with other planned work, constitutes a substantial improvement as defined in Subsection 550.03, Subdivision 7 of this ordinance. (ii) Any use that requires fill, obstruction, excavation, storage of materials, or any other form of development as defined in Subsection 550.03, Subdivision 7 of this ordinance. (a) Permit applications must be submitted to the Department of Public Works Zoning Administrator on forms provided for that purpose and shall include the following where applicable: plans drawn to scale, showing the nature, location, dimensions, and elevations of the lot; existing or proposed structures, fill, or storage of materials; and the location of the foregoing in relation to the stream channel. (b) Prior to granting a permit, the Zoning Administrator Water Resources Engineer must verify that the applicant has obtained all necessary state and federal permits. Subd. 4. Variances. An application for a variance to the provisions of this ordinance will be processed and reviewed in accordance with applicable state statutes. A variance to the standards outlined in this Section may be requested under City zoning code Section 547.11. 38 (a) A variance must not allow a use that is not allowed in that district, permit a lower degree of flood protection than the regulatory flood protection elevation for the particular area, or permit standards lower than those required by state law. (b) The following additional variance criteria of the Federal Emergency Management Agency must be met: (i) Variances must not be issued by a community within any designated regulatory floodway if any increase in flood levels during the base flood discharge would result. (ii) Variances may only be issued by a community upon (i) a showing of good and sufficient cause, (ii) a determination that failure to grant the variance would result in exceptional hardship to the applicant, and (iii) a determination that the granting of a variance will not result in increased flood heights, additional threats to public safety, extraordinary public expense, create nuisances, cause fraud on or victimization of the public, or conflict with existing local laws or ordinances. (iii) Variances may only be issued upon a determination that the variance is the minimum necessary, considering the flood hazard, to afford relief. (c) The City Council must submit hearing notices for proposed variances to the Department of Natural Resources sufficiently in advance to provide at least ten (10) days' notice of the hearing. The notice may be sent by electronic mail or U.S. Mail to the respective DNR area hydrologist. (d) A copy of all decisions granting variances must be forwarded to the Commissioner of the Department of Natural Resources within ten (10) days of such action. The notice may be sent by electronic mail or U.S. Mail to the respective DNR area hydrologist. (e) The Zoning Administrator Water Resources Engineer must notify the applicant for a variance that: 1) The issuance of a variance to construct a structure below the base flood level will result in increased premium rates for flood insurance up to amounts as high as $25.00 for $100.00 of insurance coverage and 2) Such construction below the base or regional flood level increases risks to life and property. (f) The Zoning Administrator Water Resources Engineer must maintain a record of all variance actions, including justification for their issuance, and must report such variances in an annual or biennial report to the Administrator of the National Flood Insurance Program, when requested by the Federal Emergency Management Agency. Subd. 5. Notifications for Watercourse Alterations. Before authorizing any alteration or relocation of a river or stream, the Zoning Administrator Water Resources Engineer must notify adjacent communities. If the applicant has applied for a permit to work in public waters pursuant to Minnesota Statute, Chapter 103G.245, this will suffice as adequate notice. A copy of the notification must also be submitted to the Chicago Regional Office of the Federal Emergency Management Agency (FEMA). Subd. 6. Notification to FEMA When Physical Changes Increase or Decrease Base Flood Elevations. As soon as is practicable, but not later than six (6) months after the 39 date such supporting information becomes available, the Zoning Administrator Water Resources Engineer must notify the Chicago Regional Office of FEMA of the changes by submitting a copy of the relevant technical or scientific data. 550.11. Nonconformities. Subdivision 1. Continuance of Nonconformities. A use, structure, or occupancy of land which was lawful before the passage or amendment of this ordinance but which is not in conformity with the provisions of this ordinance may be continued subject to the following conditions. Historic structures, as defined in Subsection 550.03, Subdivision 7, Clause (o)(2) of this ordinance, are subject to the provisions of Subsection 550.11, Subdivision 1, Clauses (a)—(d) of this ordinance. (a) A nonconforming use, structure, or occupancy must not be expanded, changed, enlarged, or altered in a way that increases its nonconformity. There shall be no expansion to the outside dimensions of any portion of a nonconforming structure located within the Floodplain District. (b) The cost of all structural alterations or additions to any nonconforming structure over the life of the structure may not exceed 50 percent of the market value of the structure unless the conditions of this Subsection are satisfied. The cost of all structural alterations and additions must include all costs such as construction materials and a reasonable cost placed on all manpower or labor. If the cost of all previous and proposed alterations and additions exceeds 50 percent of the market value of the structure, then the structure must meet the standards of Subsection 550.11, Subdivision 2 of this ordinance. (c) If any nonconforming use, or any use of a nonconforming structure, is discontinued for more than one (1) year, any future use of the premises must conform to this ordinance. The Assessor must notify the Zoning Administrator Water Resources Engineer in writing of instances of nonconformities that have been discontinued for a period of more than one (1) year. (d) If any nonconformity is substantially damaged, as defined in Subsection 550.03, Subdivision 7 of this ordinance, it may not be reconstructed unless it is located in the flood fringe portion of the floodplain and it is reconstructed in accordance with the standards of Subsection 550.11, Subdivision 2 of this ordinance. (e) Any substantial improvement, as defined in Subsection 550.03, Subdivision 7 of this ordinance, to a nonconforming structure, then the existing nonconforming structure must be located in the flood fringe portion of the floodplain and meet the requirements of Subsection 550.11, Subdivision 2 of this ordinance. Subd. 2. Standards for Reconstruction of Nonconforming Structures. The following standards and procedures apply to nonconforming structures in the flood fringe portion of the floodplain, as allowed under Subsection 550.11, Subdivision 1. (a) All structures, including manufactured homes, must be elevated on fill so that the lowest floor including basement floor is at or above the regulatory flood protection elevation. The finished fill elevation for structures shall be no lower than one (1) foot 40 below the regulatory flood protection elevation and the fill shall extend at such elevation at least 15 feet beyond the outside limits of the structure. (b) Fill must be properly compacted and the slopes must be properly protected by the use of riprap, vegetative cover or other acceptable method. (c) Floodplain developments must not adversely affect the hydraulic capacity of the channel and adjoining floodplain of any tributary watercourse or drainage system. (d) All manufactured homes must be securely anchored to an adequately anchored foundation system that resists flotation, collapse and lateral movement. Methods of anchoring may include, but are not limited to, use of over-the-top or frame ties to ground anchors. This requirement is in addition to applicable state or local anchoring requirements for resisting wind forces. (e) On-site Sewage Treatment and Water Supply Systems. Where public utilities are not provided: 1) On-site water supply systems must be designed to minimize or eliminate infiltration of flood waters into the systems; and 2) New or replacement on-site sewage treatment systems must be designed to minimize or eliminate infiltration of flood waters into the systems and discharges from the systems into flood waters and they shall not be subject to impairment or contamination during times of flooding. Any sewage treatment system designed in accordance with the State's current statewide standards for on-site sewage treatment systems shall be determined to be in compliance with this Subsection. (f) Certification. The applicant is required to submit certification by a registered professional engineer, registered architect, or registered land surveyor that the finished fill and building elevations were accomplished in compliance with the provisions of this ordinance. Floodproofing measures must be certified by a registered professional engineer or registered architect. (g) Record of First Floor Elevation. The Zoning Administrator Water Resources Engineer must maintain a record of the elevation of the lowest floor (including basement) of all new structures and alterations to existing structures in the floodplain. The Zoning Administrator Water Resources Engineer must also maintain a record of the elevation to which structures and alterations or additions to structures are floodproofed. 550.13. Penalties and Enforcement. Subdivision 1. Violation Constitutes a Misdemeanor. Violation of the provisions of this ordinance or failure to comply with any of its requirements (including violations of conditions and safeguards established in connection with grants of variances) constitutes a misdemeanor and is punishable as defined by law. Subd. 2. Other Lawful Action. Nothing in this ordinance restricts the City of Richfield from taking such other lawful action as is necessary to prevent or remedy any violation. If the responsible party does not appropriately respond to the Zoning Administrator Water Resources Engineer within the specified period of time, each additional day that lapses will constitute an additional violation of this ordinance and will be prosecuted accordingly. 41 Subd. 3. Enforcement. In responding to a suspected ordinance violation, the Zoning Administrator Water Resources Engineer and City Council may utilize the full array of enforcement actions available to it including, but not limited to, prosecution and fines, injunctions, after-the-fact permits, orders for corrective measures or a request to the National Flood Insurance Program for denial of flood insurance availability to the guilty party. The City must act in good faith to enforce these official controls and to correct ordinance violations to the extent possible so as not to jeopardize its eligibility in the National Flood Insurance Program. 550.15. Floodplain alteration within the Minnehaha Creek Watershed District (MCWD). Subdivision 1. Applicability. This sub-section shall apply to those areas within the MCWD. The MCWD’s Floodplain Alteration Rule and all its definitions are hereby incorporated by reference. For the purposes of this sub-section only, within the MCWD, for areas outside the Floodplain District depicted by the Flood Insurance Rate Maps adopted in section 550.03 Subd. 3, the floodplain is defined as area adjoining a watercourse or water basin that is covered by the regional flood (i.e., 100 year flood). In determining the applicability of this section and the location of the floodplain, the Water Resources Engineer shall use the best available data, including, but not limited to City hydrologic and hydraulic modeling, Watershed District modeling, mapped floodplain areas, and adopted water management plans. Subd. 2. Permit Required. Within the Minnehaha Creek Watershed District, a permit is required to fill, excavate or grade within the floodplain of a waterbody. For all work requiring a permit, a structure intended for residential, commercial, industrial or institutional occupancy must be constructed so that door and window openings are at least two feet above the 100-year high water elevation of the waterbody. Subd. 3. Exception. A permit is not required for soil cultivation, soil amendment, or topsoil or sod addition for ordinary landscaping purposes. Subd. 4. Criteria. Fill, excavation or grading must conform to the following standards: (a) Any floodplain fill must be offset so there is no loss in flood storage between the ordinary high water and 100-year high water elevations. There may not be net positive fill at any time during the work, unless applicant has demonstrated it is impractical and has obtained District approval of a sequencing plan for which applicant’s registered professional engineer has demonstrated that the No-Rise Standard is met. (b) Offset for fill in a waterbody other than a watercourse is not required if the applicant demonstrates that fill on all riparian properties to the extent proposed by the applicant would meet the No-Rise Standard and not restrict flood flows. (c) Fill in a watercourse must meet the following criteria: (i) No impervious surface may be placed within the 10-year floodplain or within 25 feet of the watercourse centerline, whichever greater, unless the surface is: (1) 42 no more than 10% of the site 10-year floodplain area; or (2) a linear component of a public roadway or trail. (ii) Applicant must meet the No-Rise Standard. (d) Ice ridge grading within a waterbasin must conform to the pre-existing basin cross-section. Soil material may be neither imported into nor removed from the floodplain. Subd. 5. Submittals. The following submittals must accompany the permit application: (a) Site plan showing property lines, delineation of the work area, existing elevation contours of the work area, and ordinary high water (OHW) and 100-year high water elevations. All elevations must be reduced to NGVD (1929 datum). (b) Grading plan with proposed elevation changes. (c) Preliminary plat, if applicable. (d) Professional engineer registered in the State of Minnesota’s determination of the 100-year high water elevation before and after the project and, if paragraph 4(c) applies, of the edge of the 10-year watercourse floodplain. A DNR No-Rise Certificate may be submitted to document conformance with the No-Rise Standard, where applicable. (e) Computation by a professional engineer, architect, land surveyor or landscape architect of volumes of floodplain fill and excavation and, if paragraph 4.c applies, of impervious surface area adjacent to a watercourse. (f) If not otherwise subject to the MCWD erosion control rule or City Code section 428, Erosion and Sedimentation Control Regulations, an erosion control plan conforming to the requirements of subsection 428.11. (g) If more than 50 cubic yards of fill have been placed, on project completion applicant must submit an as-built survey prepared by a professional engineer, architect, land surveyor or landscape architect documenting locations of floodplain disturbance and the volumes of fill and created flood storage. 550.157. Amendments. Subdivision 1.Floodplain Designation—Restrictions on Removal. The floodplain designation on the Official Zoning Map shall not be removed from floodplain areas unless it can be shown that the designation is in error or that the area has been filled to or above the elevation of the regulatory flood protection elevation and is contiguous to lands outside the floodplain. Special exceptions to this rule may be permitted by the Commissioner of the Department of Natural Resources if the Commissioner determines that, through other measures, lands are adequately protected for the intended use. Subd. 2.Amendments Require DNR and FEMA Approval. All amendments to this ordinance must be submitted to and approved by the Commissioner of the Department of Natural Resources (DNR) prior to adoption. The Commissioner of the DNR must approve the amendment prior to community approval. 43 Subd. 3.Map Amendments Require Ordinance Amendments. The floodplain district regulations must be amended to incorporate any revisions by the Federal Emergency Management Agency to the floodplain maps adopted in Subsection 550.03, Subdivision 2 of this ordinance. Section 2. This Ordinance is effective in accordance with Section 3.09 of the Richfield City Charter. Adopted by the City Council of the City of Richfield on this __ day of ___________, _____. Mary B. Supple, Mayor ATTEST: Michelle Friedrich, City Clerk 44 AGENDA SECTION: CONSENT CALENDAR AGENDA ITEM # 3.C. STAFF REPORT NO. 169 CITY COUNCIL MEETING 12/10/2024 REPORT PREPARED BY:Jennifer Anderson, Support Services Manager DEPARTMENT DIRECTOR REVIEW:Jay Henthorne, Director of Public Safety/Chief of Police 11/27/2024 OTHER DEPARTMENT REVIEW: CITY MANAGER REVIEW: Katie Rodriguez, City Manager 12/4/2024 ITEM FOR COUNCIL CONSIDERATION: Consider the approval of the Local Public Health and Foundational Public Health Responsibilities (FPHR) grants for 2025 provided by the Minnesota Legislature and administered through the Minnesota Department of Health. EXECUTIVE SUMMARY: The Local Public Health grant provides funding to community health boards and tribal governments in Minnesota, providing a stable funding source. It's used to support local public health infrastructure activities and develop action plans to address local public health priorities and issues identified in the community health assessment. The newer FPHR grant supports the implementation of FPHR by community health boards. The FPHR are the unique responsibilities of governmental public health that define a minimum package of public health capabilities and programs that must be available in every community. These dollars go hand in hand with the Local Public Health grant and are now being awarded as a bundle from MDH. RECOMMENDED ACTION: By motion: Approve the Local Public Health grant and the Foundational Public Health Responsibilities grant for 2025, administered through the Minnesota Department of Health. BASIS OF RECOMMENDATION: A.HISTORICAL CONTEXT The Local Public Health Act outlines the shared public health responsibilities of the state and local governments in Minnesota and establishes accountability for funding on statewide initiatives, provides guidelines for assessment and planning, required documented progress toward the achievement of statewide goals, and assigns oversight of the statewide system to the commissioner of health. Since 1977, the City of Richfield has benefited from having a city-level community health board, focusing on the needs of the community at the local level. Governmental public health has a unique responsibility for protecting and promoting the health of the public. While Minnesota’s nationally recognized state-local public health partnership has served Minnesotans well since it was established in 1976, many state and local health officials have serious concerns about their ability to fulfill that responsibility. A number of challenges have left us all at risk—increasing demands on decreasing resources, the changing role of public health from providing direct services to broader population-based prevention activities, new health threats, disparities in health status, decreasing budgets, and hiring challenges—to name a 45 few. A group of local and state public health leaders developed a framework for what Minnesotans should expect from their state and local public health partnership. This framework outlines a set of foundational public health responsibilities that are grounded by a core value: where you live should not determine your level of public health protection. The framework also recognizes that diseases and disasters do not distinguish geographic boundaries. The framework is intentionally forward-looking and focused on what should be instead of what is. The framework represents the work governmental public health must do, and the important work governmental public health does, to meet the unique needs of communities across the state. B.EQUITABLE OR STRATEGIC CONSIDERATIONS OR IMPACTS Health equity is a foundational capability within the framework, ensuring a strong foundation that supports the foundational areas consisting of communicable disease control, chronic disease and injury prevention, environmental public health, maternal child and family health, and access to and linkage with clinical care. C.POLICIES (resolutions, ordinances, regulations, statutes, exc): Public Health departments across Minnesota are mandated by Minnesota Statue 145A to provide 6 areas of public health responsibilities: Assure an adequate local public health infrastructure Promote healthy communities and healthy behaviors Prevent the spread of communicable diseases Protect against environmental health hazards Prepare for and respond to emergencies Assure health services D.CRITICAL TIMING ISSUES: Agreements need to be signed and returned to MDH by December 31, 2024 E.FINANCIAL IMPACT: Richfield's allotment of FPHR funding is $216,045 for CY2025. Richfield allotment of LPH funding is $177,835 for CY 2025. Total grant award: $393,880.00 F.LEGAL CONSIDERATION: The City Attorney has reviewed the agreement and approves of its contents. ALTERNATIVE RECOMMENDATION(S): The City Council could decide not to accept the funding and direct staff on how to proceed. PRINCIPAL PARTIES EXPECTED AT MEETING: ATTACHMENTS: Description Type LPH FPHR agreements Contract/Agreement 46 CHB Grant Project Agreement Template STATE - Version October 2024 Grant Project Agreement #168358 Between MDH and City of Richfield Community Health Board REQ: 724_43 Page 1 of 13 Minnesota Department of Health GGrantt Projectt Agreementt Coverr Sheet You have received a grant project agreement from the Minnesota Department of Health (MDH). Information about the grant project agreement, including funding details, are included below. Contact your MDH Grant Manager if you have questions about this Cover Sheet. Attachment:Grant Project Agreement Contact for MDH:DeeAnn Finley, deeann.finley@state.mn.us, 651-201-4551 CHB SWIFT Information Grant Project Agreement Information Program & Funding Information Name of CHB: SWIFT Contract Number: 168358 MDH Program Name: Community Health Division SWIFT Vendor Name: RICHFIELD CITY OF FINANCE DIRECTOR SWIFT Vendor Number: 0000197711 SWIFT Vendor Location Code: 001 Effective Date: January 1, 2025, OR the date all signatures are collected, and the agreement is fully executed, whichever is later. Expiration Date: December 31, 2029 Total State Grant Funds Local Public Health Grant: $177,835.00 Foundational Public Health Responsibilities Grant: $216,045.00 Total Grant Funds (all funds): $393,880.00 City of Richfield City Council, in its capacity as the Community Health Board Docusign Envelope ID: 128E1960-F613-46C9-8664-A2B0894AC7CE 47 CHB Grant Project Agreement Template STATE - Version October 2024 Grant Project Agreement #168358 Between MDH and City of Richfield Community Health Board REQ: 724_43 Page 2 of 13 Minnesota Department of Health Grant Project Agreement This grant project agreement, and amendments and supplements, is between the State of Minnesota, acting through its Commissioner of Health (“MDH”) and City of Richfield City Council, in its capacity as the Community Health Board, an independent organization, not an employee of the State of Minnesota, 6700 Portland Avenue So., Richfield, MN 55423 (“Grantee”). Recitals 1. MDH is empowered to enter into a grant project agreement under Minn. Stat.§§144.05 and 144.0742 and 145A.131 provides funds to community health boards for the Local Public Health Grant and the Foundational Public Health Responsibilities Grant. 2. MDH and Grantee have entered into Master Grant Agreement number 12-700-00080 (“Master Grant Agreement”) effective January 1, 2025, or subsequent Master Grant Agreements, amendments, and supplements thereto; 3. The vision of MDH is for health equity in Minnesota, where all communities are thriving and all people have what they need to be healthy. Health equity is achieved when every person has the opportunity to attain their health potential. Grantee agrees, where applicable, to perform its work with advancing health equity as a goal. 4. Grantee represents that it is duly qualified and willing to perform all the activities according to the terms of this grant project agreement. Grantee agrees to minimize administrative costs as a condition of this grant project agreement pursuant to Minn. Stat. § 16B.98, subd. 1. Grant Project Agreement 1.Incorporation of Master Grant Agreement All terms and conditions of the Master Grant Agreement are hereby incorporated by reference into this grant project agreement. 2.Term of Agreement 2.1 Effective date January 1, 2025 , or the date MDH obtains all required signatures under Minn. Stat. § 16B.98, subd. 5(a), whichever is later. Per Minn. Stat. § 16B.98, subd. 7, no payments will be made to the Grantee until this grant project agreement is fully executed. Grantee must not begin work until this grant project agreement is fully executed and MDH’s Authorized Representative has notified Grantee that work may commence. No costs may be incurred prior to the grant agreement being fully executed. 2.2 Expiration date December 31, 2029, or until all obligations have been fulfilled to the satisfaction of MDH, whichever occurs first. Docusign Envelope ID: 128E1960-F613-46C9-8664-A2B0894AC7CE 48 CHB Grant Project Agreement Template STATE - Version October 2024 Grant Project Agreement #168358 Between MDH and City of Richfield Community Health Board REQ: 724_43 Page 3 of 13 3.Activities 3.1 MDH’s Activities MDH activities, in accordance with the Minnesota Department of Administration’s Office of Grants Management’s policies and federal regulations, may include but are not limited to financial reconciliations, site visits, programmatic monitoring of activities performed, and grant activity evaluation. 3.2 Grantee’s Activities Grantee shall conduct the activities specified in Exhibit A, which is attached and incorporated into this grant project agreement. 4.Award and Payment MDH will award funds to Grantee for activities performed in accordance with this grant project agreement. 4.1 Grant Award Reimbursement will be in accordance with the agreed-upon budget contained in Exhibit B, which is attached and incorporated into this grant project agreement. 4.2 Budget Modifications Grantee may modify any line item in the most recently agreed-upon budget by up to 10 percent without prior written approval from MDH. Grantee must notify MDH of any modifications up to 10 percent in writing no later than the next invoice. Grantee must obtain prior written approval from MDH for line-item modifications greater than 10 percent. Grantee’s failure to obtain MDH’s prior approval may result in denial of modification request, loss of funds, or both. The total obligation of MDH for all compensation and reimbursements to Grantee shall not exceed the total obligation listed under “Total Obligation.” 4.3 Total Obligation The total obligation of MDH for all compensation and reimbursements to Grantee under this grant project agreement will not exceed the amount specified in the Grantee’s annual award letter from the amount specified in the Grantee’s annual award letter from MDH. 4.4 Terms of Payment 4.4.1.Invoices MDH will promptly pay Grantee after Grantee presents an itemized invoice for the activities actually performed and MDH’s Authorized Representative accepts the invoiced activities. Invoices must be submitted at least quarterly or according to a schedule agreed upon by the Parties. The final invoice is due 30 calendar days after the expiration date of the grant project agreement. 4.4.2.Matching Requirements A Grantee that receives a Local Public Health Grant shall provide at least a 75 percent match for the state funds received through the Local Public Health Grant. Docusign Envelope ID: 128E1960-F613-46C9-8664-A2B0894AC7CE 49 CHB Grant Project Agreement Template STATE - Version October 2024 Grant Project Agreement #168358 Between MDH and City of Richfield Community Health Board REQ: 724_43 Page 4 of 13 A Grantee that receives the Foundational Public Health Responsibilities Grant shall provide at least a 75 percent match for the state funds received through the Foundational Public Health Responsibilities Grant. The allowable sources for the match for the Local Public Health Grant and the Foundational Public Health Responsibilities Grant are outlined in MN Statute 145A.131. Different funding must be used for the match for each grant. 5.Conditions of Payment All activities performed by Grantee pursuant to this grant agreement must be performed in accordance with the terms of this grant agreement, as determined in the sole discretion of MDH’s Authorized Representative. Furthermore, all activities performed by Grantee must be in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations. Applicable state laws include, but are not limited to, the Minnesota Human Rights Act (Minn. Stat. ch. 363A) which prohibits discrimination on the basis of race, color, creed, religion, national origin, sex, gender, identify, sexual orientation, age, marital status, public assistance status, familial status, and disability. MDH will not pay Grantee for work that MDH determines is noncompliant with the terms and conditions of this grant agreement or performed in violation of federal, state, or local law, ordinance, rule, or regulation. 6.Authorized Representatives 6.1 MDH’s Authorized Representative MDH’s Authorized Representative for purposes of administering this grant project agreement is DeeAnn Finley, Planning Director State, Community Health Division, PO Box 64975, St. Paul, MN 55164, (651) 201-4551, deeann.finley@state.mn.us or their successor, and has the responsibility to monitor Grantee’s performance and the final authority to accept the activities performed under this grant project agreement. If the activities performed are satisfactory, MDH’s Authorized Representative will certify acceptance on each invoice submitted for payment. 6.2 Grantee’s Authorized Representative Grantee’s Authorized Representative is Jennifer Anderson, CHS Administrator, 6700 Portland Avenue So., Richfield, MN 55423, 612-861-9881, jenniferanderson@richfieldmn.gov, or their successor. Grantee’s Authorized Representative has full authority to represent Grantee in fulfillment of the terms, conditions, and requirements of this agreement. If Grantee selects a new Authorized Representative at any time during this grant project agreement, Grantee must immediately notify MDH’s Authorized Representative. 7.Ownership of Equipment and Supplies 7.1 Equipment “Equipment” is defined as tangible personal property having a useful life of more than one year and a per-unit acquisition cost which equals or exceeds $10,000. MDH shall have the right to require transfer of all Equipment purchased with grant funds (including title) to MDH or to an eligible non-State party named by MDH. MDH may require the transfer of Equipment if the grant program is transferred to another grantee. At the end of this grant Docusign Envelope ID: 128E1960-F613-46C9-8664-A2B0894AC7CE 50 CHB Grant Project Agreement Template STATE - Version October 2024 Grant Project Agreement #168358 Between MDH and City of Richfield Community Health Board REQ: 724_43 Page 5 of 13 agreement, grantee must contact MDH’s Authorized Representative for further instruction regarding the disposition of Equipment. 7.2 Supplies “Supplies” is defined as all tangible personal property other than those described in the definition of Equipment. Grantee must notify MDH’s Authorized Representative regarding any remaining Supplies with an aggregate market value of $10,000 or more for further instruction regarding the disposition of those Supplies. For the purpose of this section, Supplies includes but is not limited to computers and incentives. 8.Publicity Any publicity given to the program, publications, or activities performed from this grant project agreement, including, but not limited to, notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for Grantee or its employees individually or jointly with others, or any subgrantees, must identify MDH as a sponsoring agency. If publicity is not specifically authorized under this grant project agreement, Grantee must obtain prior written approval from MDH’s Authorized Representative. 9.Clerical Error Notwithstanding the Master Grant Agreement, MDH reserves the right to unilaterally fix clerical errors, defined as misspellings, minor grammatical or typographical mistakes or omissions, that do not have a substantive impact on the terms of the Grant Project Agreement without executing an amendment. MDH must inform Grantee of clerical errors that have been fixed pursuant to this paragraph within a reasonable period of time. 10.Incentives When included in the approved Work Plan or Budget, the following language applies. 10.1 Handling of Incentives Grantee is required to have policies and procedures in place addressing the purchasing, security, distribution, and asset tracking of incentives. All grantee staff involved in the purchase, distribution, security, and reconciling of incentives must be trained on the grantee’s policies and procedures prior to the grantee placing any order for incentives. Those policies and procedures must, at a minimum, include the provisions outlined in this section. 10.2 Separation of duties More than one Grantee staff person must be involved in the management and handling of the incentives. The Grantee staff who authorizes the purchase of incentives must not have sole physical access to the incentives. The Grantee staff who will have physical access to the incentives cannot have sole access to modify the incentives records. Handoff of incentive from one person to another must be documented. 10.3 Distribution of Incentives Incentives may only be used for approved purposes by MDH. a) Only one incentive can be given to an individual per occurrence/event. Docusign Envelope ID: 128E1960-F613-46C9-8664-A2B0894AC7CE 51 CHB Grant Project Agreement Template STATE - Version October 2024 Grant Project Agreement #168358 Between MDH and City of Richfield Community Health Board REQ: 724_43 Page 6 of 13 b) Undistributed incentives must always be kept in a secure location. Incentive instruments must never be stored in any personal homes, they must always be securely stored in the grantee’s business space. c) Grantee will purchase and have on hand no more than three months’ worth of incentives at any given time. The three months’ worth must be based off the most currently approved workplan. All incentives must be distributed prior to grantee purchasing additional incentives. d) Grantee will be responsible for the costs of any incentives that remain undistributed at the end of the grant agreement. e) If MDH provided the grantee with the incentives, the return of undistributed incentives to MDH must occur in person with the State’s Authorized Representative within 30 calendar days of the grant expiration date. If in-person return is not possible, the grantee must return undistributed incentives via courier or via US Mail that requires signatures and a tracking number within 30 calendar days of the grant expiration date. f) The tracking log must be returned separately from the physical cards. Electronic return is the preferred method for the tracking log. 10.4 Incentive tracking documentation The tracking documentation the Grantee is required to maintain must not contain any private data. The tracking system must record the following: a) Number of incentives on hand, including starting balance and any additional incentives purchased; b) Description of the incentives; c) Quantity of incentive(s) distributed to each participant; d) The last four digits of any pre-paid card number; e) Value/amount; f) A unique non-identifiable data point for each participant (e.g. case number, file number); g) Date participant received incentive(s); and h) Signature of Grantee staff member providing incentive(s) to participant(s). 10.5 Reconciliation At least two different Grantee staff must reconcile the incentives at least quarterly. The Grantee staff conducting the reconciliation must not also be the handlers of the incentives. The reconciliation must include the dates and signature of the two people who perform the reconciliation. Grantee must submit the reconciliation documentation to MDH’s Authorized Representative no less than two weeks after each reconciliation. 10.6 Subcontracting/Subgranting The Grantee must communicate and verify that their subcontracts/subgrants will only use incentives for MDH approved purposes. The Grantee will be responsible for monitoring, oversight, and reconciliation of any incentives that its subcontractors or subgrantees purchase and distribute and will include this same language in any of its subgrants or subcontracts that it enters as part of its work for MDH. Docusign Envelope ID: 128E1960-F613-46C9-8664-A2B0894AC7CE 52 CHB Grant Project Agreement Template STATE - Version October 2024 Grant Project Agreement #168358 Between MDH and City of Richfield Community Health Board REQ: 724_43 Page 7 of 13 10.7 Lost or stolen incentives The Grantee bears all financial responsibility for any unaccounted for, lost, or stolen incentives. 10.8 Invoicing If the Grantee purchased the incentives themselves, the Grantee must only invoice MDH for the incentives after they’ve been distributed. 10.9 Failure to Comply For grantees who do not have effective written policies and procedures in place before purchasing incentives, MDH reserves the right to withhold payment and or request reimbursement in the amount equal to the unallowable costs. Withheld payments will be released when the grantee provides documentation to MDH that it has written effective policies and procedures in place. Grantees who do not comply with this requirement may be subject to increased monitoring and will be offered technical assistance. MDH also reserves the right to terminate a grant agreement for failure to comply with these requirements. 11.Termination 11.1 Termination by MDH or Grantee MDH or Grantee may terminate this grant agreement without cause, with at least 21 calendar days’ written notice (i.e., by mail, email, or both) to the other party. Upon termination, Grantee will be entitled to payment, determined on a pro rata basis, for activities satisfactorily performed. 11.2 Termination for Cause MDH may immediately terminate this grant agreement if MDH finds there has been a failure to comply with the provisions of this grant agreement, that timely progress has not been made, or that the purposes for which the funds were granted have not been or will not be fulfilled. MDH may take action to protect the interests of the State of Minnesota, including the refusal to disburse additional funds and requiring the return of all or part of the funds already disbursed. 11.3 Termination for Insufficient Funding MDH may immediately terminate this grant agreement if it does not obtain funding from the Minnesota Legislature or other funding sources; or if funding cannot be continued at a level sufficient to allow for the payment of the work scope covered in this grant agreement. Termination must be by written notice to Grantee; i.e., mail, email, or both. MDH is not obligated to pay for any work performed after notice and effective date of the termination. However, Grantee will be entitled to payment, determined on a pro rata basis, for activities satisfactorily performed to the extent that funds are available. MDH will not be assessed any penalty if this grant agreement is terminated because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. MDH must provide Grantee notice of the lack of funding within a reasonable time of MDH receiving notice of the same. Docusign Envelope ID: 128E1960-F613-46C9-8664-A2B0894AC7CE 53 CHB Grant Project Agreement Template STATE - Version October 2024 Grant Project Agreement #168358 Between MDH and City of Richfield Community Health Board REQ: 724_43 Page 8 of 13 11.4 Termination by Commissioner of Administration The Commissioner of Administration may immediately and unilaterally cancel this grant agreement if further performance under the agreement would not serve MDH’s purposes or is not in the best interests of the State of Minnesota. [Signatures on following page] Docusign Envelope ID: 128E1960-F613-46C9-8664-A2B0894AC7CE 54 CHB Grant Project Agreement Template STATE - Version October 2024 Grant Project Agreement #168358 Between MDH and City of Richfield Community Health Board REQ: 724_43 Page 9 of 13 APPROVED: 1. State Encumbrance Verification Individual certifies that funds have been encumbered as required by Minn. Stat. §§16A.15and 16C.05. Signature: SWIFT Contract & Initial PO: 2. Grantee Grantee certifies that the appropriate persons(s) have executed the grant agreement on behalf of Grantee as required by applicable articles, bylaws, resolutions, or ordinances. Signature: Title: Date: Signature: Title: Date: Signature: Title: Date: Signature: Title: Date: ϯ. Minnesota Department of Health Grant agreement approval and certification that State funds have been encumbered as required by Minn. Stat. §§16A.15and 16C.05. Signature: (with delegated authority) Title: Date: Distribution: All parties on the DocuSign envelope will receive a copy of the fully executed grant agreement. 168358/3000115349/REQ 724_43 Rachel LeBlanc Digitally signed by Rachel LeBlanc Date: 2024.11.08 06:30:23 -06'00' Docusign Envelope ID: 128E1960-F613-46C9-8664-A2B0894AC7CE CHS Administrator 55 CHB Grant Project Agreement Template STATE - Version October 2024 Grant Project Agreement #168358 Between MDH and City of Richfield Community Health Board REQ: 724_43 Page 10 of 13 Exhibit A – Grantee’s Activities / Scope of Work Grantee is expected to perform the following activities. Modifications to Exhibit A must be discussed with MDH. MDH will communicate, in writing, with Grantee as to whether modifications are approved or require a formal grant amendment. Local Public Health Grant Activities/Scope of Work: The purpose of these funds and matching funds (as required in MN Statute 145A.131) is to work in partnership with MDH to address the areas of public health responsibility, foundational public health responsibilities, and essential public health services as defined in MN Statute 145A. The grantee shall: 1. Meet all of the requirements and perform all of the duties described in MN Statutes 145A.03 and 145A.04, to maintain eligibility to receive the local public health grant. 2. At least every five years, conduct a comprehensive community health assessment on community health needs and assets upon which the local public health priorities and issues are established. 3. Seek input from the community and the Community Health Board on the identification of local public health priorities and issues. 4. At least every five years, submit the health priorities identified from the community health assessment and a community health improvement plan to the MDH (MN Statute 145.04, subd. 1a). Submitting health priorities is a proxy for submitting the community health assessment. 5. Use standards and/or evidence-based practices for programs or activities in carrying out public health programs or activities where those standards or evidence-based practices exist. 6. Consider community input and recommendations of the Community Health Board to determine the mechanisms to address local public health priorities and achieve the statewide local public health objectives. 7. Consider the essential public health services and foundational public health responsibilities (MN Statutes 145A) in determining the mechanisms to address local public health priorities and achieve statewide local public health objectives. 8. Implement a performance management process to achieve desired outcomes. 9. Report annually to MDH on a set of performance measures and be prepared to provide documentation of ability to meet the performance measures. 10. Use the Minnesota Infectious Disease Operations Guide, as adopted by the State Community Health Services Advisory Committee (SCHSAC), as the foundation for providing resources and services in keeping with its responsibilities as set forth in the operations guide. 11. As requested, submit documentation to MDH assuring that Grantee duties, responsibilities and related community health board work have been reviewed with the Community Health Board. The document should be signed by the Chair of the Community Health Board and the Community Health Services Administrator. Docusign Envelope ID: 128E1960-F613-46C9-8664-A2B0894AC7CE 56 CHB Grant Project Agreement Template STATE - Version October 2024 Grant Project Agreement #168358 Between MDH and City of Richfield Community Health Board REQ: 724_43 Page 11 of 13 12. Provide MDH with required reports and information within the timeline and guidance provided by MDH. 13. If the Grantee decides to enter into subcontracts for greater than $5000, the contract should not be executed or otherwise entered into until approval from MDH has been received from the MDH Authorized Representative. 14. Maintain records of the following materials for review: a. When applicable, copies of the Joint Powers Agreement forming the Community Health Board. b. Any delegation agreements as referenced in Minnesota Statute, 145A. c. When applicable, agreements establishing a Human Services Board under Minnesota Statutes, 402. d. Organization chart of the Community Health Board structure that identifies major program activities and lines of authority and accountability. e. A list of all city/county local ordinances or other local regulations related to community health services revised within the past two years. f. Copies of all public meeting notices and minutes, including Community Health Board notices and minutes. g. Summary of public comments or testimony on the local public health priorities and/or mechanisms to address the priorities and achieve statewide outcomes. h. Copies of contracts/purchase of service agreements with other organizations. 15. Notify MDH six months prior to any final board action on major governance or organizational structural changes within the Community Health Board or its member counties. This notification requirement is in addition to the withdrawal notification requirement outlined in Minnesota Statutes, 145A. 16. Provide requested financial and programmatic reporting information by the dates provided to them by MDH to meet funding, reporting, and monitoring requirements. 17. Assure that this funding is managed as a unique funding source from the Foundational Public Health Responsibilities Grant. 18. Any digital materials created, and shared outside of the grantee’s organization, the grantee is required to comply with State of Minnesota’s Digital Accessibility Standard. This requirement flows down to any subcontractors and or any third-party entity the Grantee may utilize and compensate with MDH grant funds. The statewide Standard can be viewed online at https://mn.gov/mnit/assets/MinnesotaStateAccessibilityStandard-v.4.0_tcm38-607575.pdf. FPHR Funding Grantee’s Activities/Scope of Work: The purpose of this funding is to support the implementation of Foundational Public Health Responsibilities by community health boards (grantees) as outlined in MN Statute 145A.131. The Foundational Public Health Responsibilities are the unique responsibilities of governmental public health that define a minimum package of public health capabilities and areas that must be available in every community. Grantees are required to match the foundational public health responsibilities funding with allowable sources as outlined in MN Statute 145A.131. More details on the Foundational Docusign Envelope ID: 128E1960-F613-46C9-8664-A2B0894AC7CE 57 CHB Grant Project Agreement Template STATE - Version October 2024 Grant Project Agreement #168358 Between MDH and City of Richfield Community Health Board REQ: 724_43 Page 12 of 13 Public Health Responsibilities and examples of the work supported by these funds can be found on the MDH website: Funding for Foundational Public Health Responsibilities. 1. This funding must be used to fulfill foundational public health responsibilities as defined by the Commissioner in consultation with the State Community Health Service Advisory Committee. Grantees cannot use these funds for non-foundational public health responsibilities until the Grantee can demonstrate the ability to achieve and maintain implementation of foundational public health responsibilities. 2. If the Grantee believes they have fully met and are able to maintain all foundational public health responsibilities, the Grantee may work with the MDH to explore the use of the funding for community-specific services identified through the community health assessment and community health improvement planning process. 3. Annually or on the timeline determined by the MDH, the Grantee shall complete, and update as necessary, a workplan and proposed activities in REDCap or its successor application. This workplan will assure compliance with funding requirements and make connections with other grantees. The workplan and any subsequent changes made to the workplan must be reviewed and approved by MDH and once approved by the MDH, will be incorporated as part of this grant project agreement. 4. The Grantee will not be reimbursed for allowable expenses until the workplan and budget are approved by MDH. 5. Grantee shall implement activities to carry out foundational public health responsibilities in accordance with the definitions outlined on the Funding for Foundational Public Health Responsibilities website and Foundational Public Health Responsibilities Grant Expenditure Guide. 6. Grantee shall provide requested financial and programmatic reporting information by the dates provided to them by MDH to meet funding, reporting, and monitoring requirements. 7. Grantee shall assure that this funding is managed as a unique funding source from the Local Public Health Grant. 8. Any digital materials created, and shared outside of the grantee’s organization, the grantee is required to comply with State of Minnesota’s Digital Accessibility Standard. This requirement flows down to any subcontractors and or any third-party entity the Grantee may utilize and compensate with MDH grant funds. The statewide Standard can be viewed online at https://mn.gov/mnit/assets/MinnesotaStateAccessibilityStandard-v.4.0_tcm38-607575.pdf. Docusign Envelope ID: 128E1960-F613-46C9-8664-A2B0894AC7CE 58 CHB Grant Project Agreement Template STATE - Version October 2024 Grant Project Agreement #168358 Between MDH and City of Richfield Community Health Board REQ: 724_43 Page 13 of 13 Exhibit B – Grantee’s Budget Local Public Health Grant: •No budget is required for the Local Public Health Grant •The Grantee will be paid according to the amount determined annually for the Grantee’s portion of the total Local Public Health Grant allocation from MDH. •Grantee shall reference annual funding letter from MDH indicating future budget period(s) and awarded amount(s). Foundational Public Health Responsibilities Grant: •Annually or on the timeline determined by the MDH, the Grantee shall complete a proposed budget in REDCap or its successor application by the date provided to them by MDH. Any revisions made to the budget must be made in REDCap or its successor application. The budget and any subsequent changes made to the budget must be reviewed and approved by MDH and once approved by the MDH, will be incorporated as part of this grant project agreement. •The grantee will be paid according to the amount determined annually for the Grantee’s portion of the total Foundational Public Health Responsibilities Grant allocation from MDH and in compliance with the approved budget. •Grantee shall reference annual funding letter from MDH indicating future budget period(s) and awarded amount(s). Grantee’s Indirect Cost Rate for this Grant Agreement: •Indirect costs are allowed for both the Local Public Health Grant and the Foundational Public Health Responsibilities Grant at the indirect costs rate provided annually to MDH. Docusign Envelope ID: 128E1960-F613-46C9-8664-A2B0894AC7CE 59 Certificate Of Completion Envelope Id: 128E1960F61346C98664A2B0894AC7CE Status: Sent Subject: Complete with DocuSign: 2024-29 LPH_FPHR Grants Richfield CHB Source Envelope: Document Pages: 13 Signatures: 0 Envelope Originator: Certificate Pages: 2 Initials: 0 Dee Finley AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) 625 Robert St. N PO Box 64975 St. Paul, MN 55164 Deeann.Finley@state.mn.us IP Address: 156.98.136.30 Record Tracking Status: Original 11/8/2024 8:15:40 PM Holder: Dee Finley Deeann.Finley@state.mn.us Location: DocuSign Security Appliance Status: Connected Pool: StateLocal Storage Appliance Status: Connected Pool: Department of Health Location: DocuSign Signer Events Signature Timestamp Jennifer Anderson jenniferanderson@richfieldmn.gov Security Level: Email, Account Authentication (None) Sent: 11/8/2024 8:18:07 PM Viewed: 11/12/2024 2:45:12 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign MDH Delegated Signer Health.Delegated_Signature@state.mn.us Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp MDH Encumbrance health.encumbrance@state.mn.us Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps 60 Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 11/8/2024 8:18:07 PM Envelope Updated Security Checked 11/26/2024 4:15:47 PM Envelope Updated Security Checked 11/26/2024 4:15:47 PM Envelope Updated Security Checked 11/26/2024 4:15:47 PM Payment Events Status Timestamps 61 AGENDA SECTION: CONSENT CALENDAR AGENDA ITEM # 3.D. STAFF REPORT NO. 170 CITY COUNCIL MEETING 12/10/2024 REPORT PREPARED BY:Courtney Miller, Senior Analyst DEPARTMENT DIRECTOR REVIEW: OTHER DEPARTMENT REVIEW: CITY MANAGER REVIEW: Katie Rodriguez, City Manager 12/4/2024 ITEM FOR COUNCIL CONSIDERATION: Consider the adoption of the City’s legislative priorities for 2025. EXECUTIVE SUMMARY: Annually, the City of Richfield adopts its legislative priorities which is intended to portray the city's positions on various issues. This list of priorities is a summary document to help steer the city’s legislative advocacy and outreach in the coming year. Proposed Top Legislative Priorities SUPPORT the repeal or modification of 2024 legislation prohibiting cities from subjecting state licensed group assisted living facilities to city rental licensing requirements. SUPPORT the ability of local governments to set standards for EMS services in their communities. INTRODUCE/SUPPORT a bonding request for $10,000,000 to supplement the City’s estimated local cost share for Hennepin County’s upcoming Nicolet Avenue (CSAH 52) reconstruction project programmed for construction in 2026-2027. SUPPORT reductions in local contributions to County and State projects and limit any long-term ownership and major maintenance responsibility placed on local agencies. Legislative Breakfast City staff will present the City’s adopted legislative platform to elected representatives at the annual legislative breakfast scheduled from 7:45 a.m. to 9:15 a.m. on December 17, 2024. Richfield's legislative delegation will have the opportunity to discuss or ask questions. RECOMMENDED ACTION: By Motion: Adopt the proposed legislative priorities for 2025. By adopting the legislative platform formally, the City Council shows these priorities are in the best interest of the community and provides increased visibility for the issues. BASIS OF RECOMMENDATION: A.HISTORICAL CONTEXT A Council work session was held on November 12, 2024 where staff presented the City's proposed legislative 62 priorities for 2025. City Council was able to review and discuss the 2025 legislative priorities before final adoption. Staff has made changes to the legislative priorities reflecting the discussion at the work session. B.EQUITABLE OR STRATEGIC CONSIDERATIONS OR IMPACTS Equity Consideration: The included legislative priorities improve equity by enacting policies that dismantle systemic barriers and opposing laws that perpetuate inequalities. The City hopes that through the included priorities we can increase opportunities, safeguard marginalized communities, and help begin to address historical injustices. Strategic Considerations: The intent of many of the the included legislative priorities is to strengthen or maintain the city's ability to provide a high level of service to our residents. The included priorities touch on all five of the cities adopted priorities included in the Strategic Plan. C.POLICIES (resolutions, ordinances, regulations, statutes, exc): D.CRITICAL TIMING ISSUES: E.FINANCIAL IMPACT: There may be public expenditures associated with the priorities if specific projects are selected to receive the requested funding from the State. If that occurs, the actual funding structure will be presented at a future City Council meeting. F.LEGAL CONSIDERATION: ALTERNATIVE RECOMMENDATION(S): City Council may choose to not adopt the legislative priorities as a whole or adopt a modified list of priorities. PRINCIPAL PARTIES EXPECTED AT MEETING: ATTACHMENTS: Description Type 2025 Legislative Priorities Backup Material 63 THE CITY OF RICHFIELD… Support legislation that addresses the widening existing economic, racial, health and education gaps, and the adverse impacts a warming climate will have on our most vulnerable communities. As a city, we are providing local tools and support for residents, but there is need for more relief and legislation beyond city-level jurisdiction. We continue to support collaborative efforts with its representatives on legislation that expands labor rights, housing affordability and protections, as well as access to affordable healthcare. Support local officials who know what tools and programs best support our residents. We support local decision-making authority and oppose statutory changes that erode local authority and decision making. Oppose the imposition of legislative mandates that increase local costs without a corresponding state appropriation or funding mechanism. Unfunded mandates may increase local property taxes and this additional cost impedes cities’ ability to fund traditional services. Contact: Mary Supple, Mayor, 612-866-8829, Msupple@richfieldmn.gov Katie Rodriguez, City Manager, 612-861-9702, KRodriguez@richfieldmn.gov TOP LEGISLATIVE PRIORITIES • SUPPORT the repeal or modification of 2024 legislation prohibiting cities from subjecting state licensed group assisted living facilities to city rental licensing requirements. • SUPPORT the ability of local governments to set standards for EMS services in their communities. • SUPPORT reductions in local contributions to County and State projects and limit any long-term ownership and major maintenance responsibility placed on local agencies. • INTRODUCE/SUPPORT a bonding request for $10,000,000 to supplement the City’s estimated local cost-share for Hennepin County’s upcoming Nicollet Avenue (CSAH 52) reconstruction project programmed for construction in 2026-2027. Contact: Katie Rodriguez, City Manager, 612-861-9702, KRodriguez@richfieldmn.gov Courtney Miller, Senior Analyst, 612-861-9712, CMiller@richfieldmn.gov ADMINISTRATIVE SERVICES • SUPPORT continued funding to fully reimburse cities for the cost of providing health insurance coverage to police officers and firefighters who are disabled or killed in the line of duty. The recent appropriation to fund this program for the next five years is vital for cities, which would otherwise face significant local budget shortfalls. In the 2022/23 state fiscal year, the city submitted a claim and successfully received full reimbursement of $85,000. For the 2023/24 state fiscal year, the city has submitted a claim for $162,203.40. These reimbursements help ensure that the families and survivors of our first responders are supported without placing undue financial burden on local governments. • SUPPORT reimbursement to cities for the cost of covering employees who are out on military leave. While employees are out, cities must pay for 15 paid military leave days in a calendar year. Additionally, cities are 64 obligated to pay for employee coverage for military leave through overtime expenses, which leads to increased costs with no reimbursement. • SUPPORT legislation that would provide ongoing full state funding for the 2023 duty disability law that includes paid time off for mental health treatment, emotional trauma training for pre-service and in-service for police and fire, in addition to initiatives and programs that provide peer support, emotional trauma training, early intervention, and mental health treatment for law enforcement. • SUPPORT efforts to strengthen the sustainability of local deputy registrars. This may include revenue sharing from online/mail vehicle renewals or fee increases to the deputy registrar filing fees. • SUPPORT a legislative solution to modernize funding for public communications, including public access channel programming and the distribution of public information. • REVIEW/MODIFY the absentee voting process in response to a significant increase in absentee ballots, with nearly half of Richfield’s 19,408 voters choosing this option in 2024. • SUPPORT implementing direct balloting for the full 46 days of early/absentee voting to streamline procedures, reduce burdens on local municipalities, and improve overall efficiency for both voters and election staff. Contact: Sack Thongvanh, Assistant City Manager, 612-861-9708, SThongvanh@richfieldmn.gov COMMUNITY DEVELOPMENT • SUPPORT legislation to allow two-family and accessory dwelling units by-right but retain local autonomy in the development and approval of official controls. • SUPPORT legislation to clarify how State Delegation Agreements are determined and provide a written test to inspectors to obtain delegation rights. • SUPPORT the repeal or modification of 2024 legislation prohibiting cities from subjecting state licensed group assisted living facilities to city rental licensing requirements. • SUPPORT an extension of the 4d transition aid to all cities on a permanent basis. • SUPPORT a transfer of pooled tax increment to Affordable Housing Trust Funds on a permanent basis. Contact: Melissa Poehlman, Community Development Director, 612-861-9766, MPoehlman@richfieldmn.gov FINANCE • SUPPORT maintaining and increasing Local Government Aid (LGA). • SUPPORT current formula and distribution of fiscal disparities. Oppose shifting to specific project-based funding. Contact: Kumud Verma, Finance Manager, 612-861-9723, KVerma@richfieldmn.gov 65 FIRE • SUPPORT the ability of local governments to set standards for EMS services in their communities. • SUPPORT protecting firefighter pensions. • OPPOSE threats to building code, sprinklers, and local control. • SUPPORT efforts to ensure that firefighters are protected from the emerging threat of lithium-ion battery fires. • OPPOSE efforts to legalize and expand fireworks within the state. Contact: Mike Dobesh, Fire Chief, 612-243-4502, MDobesh@richfieldmn.gov PUBLIC SAFETY • SUPPORT legislation to include stricter penalties for fleeing in a motor vehicle and modify the law governing the use of tracking devices on fleeing vehicles. A law was passed in 2022 allowing tracking devices to be used on stolen vehicles requires owner consent or a search warrant. This proposal would modify this statute to allow the use of mobile tracking devices (i.e. Star Chaser) to be used on fleeing vehicles when an officer has reason to believe the vehicle is stolen or the driver has committed a crime. Fleeing is becoming a significant concern in law enforcement. • SUPPORT POST Board training reimbursement allocation to local agencies, which began in 2018, on a permanent basis. The Peace Officer Training Fund is for mandated training in the areas of recognizing and valuing diversity and cultural differences, conflict management and mediation, crisis intervention and mental Illness crises. • SUPPORT legislation to create an In-service Distribution Program as an enhancement to the Fire and Police Pension Plan. This would allow current Police and Fire personnel who are at least 55 years age to begin drawing retirement benefits while they continue to work. Members are considered “retired” for purposes of pension calculations only. For all other purposes, personnel are considered an active member of the department. • SUPPORT legislation that would amend state statute to increase penalties for violent felons in possession of firearms and for straw purchases and illegal sales of firearms from licensed gun dealers. • SUPPORT for local law enforcement agencies use of photo technology to enforce traffic laws. Sworn and non- sworn local law enforcement officers should have the express authority to issue citations for traffic violations by mail where the violation is detected with photographic evidence. Contact: Jay Henthorne, Public Safety Director, 612-861-9828, JHenthorne@richfieldmn.gov 66 PUBLIC WORKS • SUPPORT reductions in local contributions to County and State projects and limit any long-term ownership and major maintenance responsibility placed on local agencies. • INTRODUCE/SUPPORT a bonding request for $10,000,000 to supplement the City’s estimated local cost-share for Hennepin County’s upcoming Nicollet Avenue (CSAH 52) reconstruction project programmed for construction in 2026-2027. • SUPPORT a state-wide, comprehensive, and stable source of funding for water, wastewater and stormwater infrastructure to address Minnesota’s aging infrastructure and to ensure affordability for Minnesota communities. • OPPOSE any legislation or rule change that limits local authority related to use of public rights-of-way (small cell, for example). • SUPPORT state laws that provide limited liability to commercial salt applicators that are certified through an established voluntary salt applicator certification program. Contact: Kristin Asher, Public Works Director, 612-861-9795, KAsher@richfieldmn.gov RECREATION AND SUSTAINABILITY • SUPPORT an amendment to Minn. Stat. § 462.358 to allow park dedication fees on new housing units and new commercial and industrial development without the requirement that land be subdivided. • SUPPORT an amendment to the Citizens Personal Protection Act that would allow cities to prohibit firearms in city-owned buildings, facilities, and parks. • SUPPORT an increase in state and county funding for local recreational assets including access to new funding sources at the state and federal levels. • SUPPORT allocating 100% of State Revenue from the Solid Waste Management Tax (SCORE) to County Waste Management Efforts • SUPPORT passage of Truth in Labeling for Recycling (previously dropped from the compostable products bill) • SUPPORT establishment of Building Performance Standards. • SUPPORT establishment of a Right to Cooling Standard. • OPPOSE closure of the HERC without meeting necessary waste reduction goals including 85% recycling diversion rate in Hennepin County and a plan for the waste currently handled by the facility. Contact: Karl Huemiller, Recreation Services Director, 612-861-9387, KHuemiller@richfieldmn.gov 67 FEDERAL • Rep. Omar/Federal – Advocate for Richfield’s Community Project Funding (CPF) requests in Congress submitted to the Appropriations Committee by Rep. Omar: • FY 2025 – 73rd Street Pedestrian Bridge and Trail Connections ($960,000). Submitted for FY 2025, this grant would be used for the reconstruction of the existing, non-ADA compliant pedestrian bridge over I-35W at 73rd Street and for corresponding pedestrian improvements. • FY 2026 – Emergency Water Interconnect Project ($4,000,000 est. total cost). If given the opportunity, the city intends to submit this project to the Appropriations Committee via Rep. Omar’s CPF solicitation for FY 2026. This project would see the construction of a physical water system connection to Minneapolis’ network to ensure water supply redundancy in the event of an emergency or other event that might impair the Richfield Water Treatment Plant. Currently, no such emergency connection exists. • OPPOSE H.R. 3557, the American Broadband Deployment Act of 2023. H.R. 3557 deprives citizens and their local governments of the ability to preserve property rights and maintain public safety. Moreover, the proposals included in the legislation have been adopted by several states, which were recently identified by the Federal Communications Commission’s ("FCC") Broadband Maps as having the most unserved households in America, thus failing to deliver the benefits proponents of H.R. 3557 claim the legislation would provide. 68 AGENDA SECTION: CONSENT CALENDAR AGENDA ITEM # 3.E. STAFF REPORT NO. 171 CITY COUNCIL MEETING 12/10/2024 REPORT PREPARED BY:Jay Henthorne, Director of Public Safety/Chief of Police DEPARTMENT DIRECTOR REVIEW:Jay Henthorne, Director of Public Safety/Chief of Police 12/2/2024 OTHER DEPARTMENT REVIEW: CITY MANAGER REVIEW: Katie Rodriguez, City Manager 12/4/2024 ITEM FOR COUNCIL CONSIDERATION: Consider the adoption of a resolution authorizing Richfield Public Safety/Police Department to accept donations from the listed agencies, businesses and private individuals for designated uses. EXECUTIVE SUMMARY: Throughout the year, donations are received from various agencies, businesses and private individuals to be used for special events or programs sponsored by the Police Department. The donations are for community engagement events and are solicited by the Department. This resolution authorizes the acceptance of $9,345.70 in donations. RECOMMENDED ACTION: By motion: Adopt a resolution authorizing Richfield Public Safety/Police Department to accept donations from the listed agencies, businesses and private individuals for designated uses. BASIS OF RECOMMENDATION: A.HISTORICAL CONTEXT The Department of Public Safety/Police holds several annual events that require outside funding to occur. Staff members solicit donations from business and/or individuals to support these programs. B.EQUITABLE OR STRATEGIC CONSIDERATIONS OR IMPACTS Many of the community events that are funded by donations are organized and planned with a focus on underserved and historically excluded populations. C.POLICIES (resolutions, ordinances, regulations, statutes, exc): Minnesota Statute 465.03 requires that every acceptance of a grant or devise of real or personal property on terms prescribed by the donor be made by resolution of the City Council adopted by a two-thirds majority of its members. The Administrative Services Department issued a memo on November 9, 2004, requiring that all grants and restricted donations to departments be received by resolution and adopted by two-thirds majority of the City Council in accordance with Minnesota Statute 465.03. D.CRITICAL TIMING ISSUES: Donations have been received and applied to the designated areas as indicated by the donors. E.FINANCIAL IMPACT: Financial donations have been deposited in the funds supporting the designated programs. All of the donations listed below were given without obligation to provide any additional matching funds: 69 Community Engagement: Best Buy $750.00 Target (Gift Card)$500.00 American Legion (Richfield)$125.00 Unity in the Community: DONOR AMOUNT Richfield Bloomington Honda $1,500.00 Medica $750.00 Target (Gift Card)$500.00 Hennepin County Health and Human Services $50.00 Hope Presbyterian Church $1,500.00 House-Raising Corp $50.00 Cub Scout Pack 384 $50.00 Swoop Eye Care $100.00 Richfield Leadership Network (Best Buy) $1,670.70 Support: DONOR AMOUNT Eddie Hudson (2023)$50.00 K9: DONOR AMOUNT Rita J. Stoner (2023)$1,750.00 F.LEGAL CONSIDERATION: Minnesota Statute 465.03 requires every acceptance of a grant or devise of real or personal property be received by resolution and adopted by two-thirds majority of the City Council. ALTERNATIVE RECOMMENDATION(S): Council could disapprove the acceptance of the donations for the events and the monetary donations would have to be returned to the issuing agency/business/individual. PRINCIPAL PARTIES EXPECTED AT MEETING: None ATTACHMENTS: Description Type Resolution Resolution Letter 70 RESOLUTION NO. RESOLUTION AUTHORIZING RICHFIELD PUBLIC SAFETY/POLICE DEPARTMENT TO ACCEPT DONATIONS FROM THE LISTED AGENCIES, BUSINESSES AND PRIVATE INDIVIDUALS FOR DESIGNATED USES WHEREAS, the Department of Public Safety/Police Division, through its Director, received checks from the following for Community Engagement Community Engagement: DONOR AMOUNT Best Buy $750.00 Target (Gift Card) $500.00 American Legion (Richfield) $125.00 Unity in the Community: DONOR AMOUNT Richfield Bloomington Honda $1,500.00 Medica $750.00 Target (Gift Card) $500.00 Hennepin County Health and Human Services $50.00 Hope Presbyterian Church $1,500.00 House-Raising Corp $50.00 Cub Scout Pack 384 $50.00 Swoop Eye Care $100.00 Richfield Leadership Network (Best Buy) $1,670.70 Support: DONOR AMOUNT Eddie Hudson (2023) $50.00 K9: DONOR AMOUNT Rita J. Stoner (2023) $1,750.00 WHEREAS, Minnesota Statute requires every acceptance of a grant or devise of real or personal property on terms prescribed by the donor be made by resolution of more than two-thirds majority of the City Council; and, WHEREAS, the donated funds will be used towards the designated events sponsored by Richfield Police. NOW, THEREFORE, BE IT RESOLVED that the Director of Public Safety/Chief of Police will accept the donations to be placed in the accounts as specified. 71 Adopted by the City Council of the City of Richfield, Minnesota this 10th day of December, 2024. Mary Supple, Mayor ATTEST: Michelle Friedrich, City Clerk 72 AGENDA SECTION: CONSENT CALENDAR AGENDA ITEM # 3.F. STAFF REPORT NO. 172 CITY COUNCIL MEETING 12/10/2024 REPORT PREPARED BY:Jennifer Anderson, Support Services Manager DEPARTMENT DIRECTOR REVIEW:Jay Henthorne, Director of Public Safety/Chief of Police 12/2/2024 OTHER DEPARTMENT REVIEW:N/A CITY MANAGER REVIEW: Katie Rodriguez, City Manager 12/4/2024 ITEM FOR COUNCIL CONSIDERATION: Consider to approve the renewal of the 2025 licenses for On-Sale Intoxicating, Club, On-Sale 3.2 Percent Malt Liquor and Wine, and Off-Sale 3.2 Percent Malt Liquor doing business in Richfield. License to sell Wine & 3.2 Percent Malt Liquor - ON SALE License to sell 3.2 Percent Malt Liquor - OFF SALE Davanni's Assal/Winner Gas/Pump N Munch Joy's Pattaya La Vaquita 2 Kataki La Vaquita Short Stop My Burger Portland Food Mart Patrick's Bakery Target Corporation Red Pepper Richfield Minnoco Sandy's Tavern Speedway #4186 Speedway #4188 On Sale Intoxicating Speedway #4191 El Tejaban Speedway #4615 Fireside Foundry Frenchman's Pub Giordano's Los Sanchez Taqueria Lyndale Smokehouse Pizza Luce Fred Babcock VFW Post 5555 (Club) EXECUTIVE SUMMARY: Staff completed a staff report for each business at the time they originally applied for and received Council approval to sell On-Sale Intoxicating, Club, On and Off-Sale 3.2 Percent Malt Liquor and Wine in the City of Richfield. This is simply a request to renew their annual license for 2025. There is not a public hearing requirement for renewals for these types of licenses. The businesses named in this report are presented for Council’s approval. RECOMMENDED ACTION: By motion: 73 1. Approve the 2025 renewal of named business licenses for On-Sale 3.2 Percent Malt Liquor & Wine establishments doing business in Richfield. 2. Approve the 2025 renewal of named business licenses for Off-Sale 3.2 Percent Malt Liquor establishments doing business in Richfield. 3. Approve the 2025 renewal of named business licenses for On-Sale Intoxicating and Club Liquor establishments doing business in Richfield. BASIS OF RECOMMENDATION: A.HISTORICAL CONTEXT The listed businesses current licenses will expire on December 31, 2024. The businesses named above with the corresponding licenses are presented for Council’s approval on this date. B.EQUITABLE OR STRATEGIC CONSIDERATIONS OR IMPACTS The business licensing renewal process is standard business for the City. C.POLICIES (resolutions, ordinances, regulations, statutes, exc): All businesses must annually request renewal of their On-Sale Intoxicating, Club, On-Sale 3.2 Percent Malt Liquor & Wine and Off-Sale 3.2 Percent Malt Liquor licenses to the City Council. Businesses must meet the requirements for renewal of their licenses. D.CRITICAL TIMING ISSUES: There are no additional critical timing issues. E.FINANCIAL IMPACT: All license fees must be paid and application forms submitted in order to be considered for license renewal. F.LEGAL CONSIDERATION: There are no additional legal issues. ALTERNATIVE RECOMMENDATION(S): Deny the request for the renewal of 2025 licenses for On-Sale Intoxicating, Club, On-Sale 3.2 Percent Malt Liquor & Wine and Off-Sale 3.2 Percent Malt Liquor doing business in Richfield. This would result in the applicants not being able to conduct business within the City in 2025; however, there have been no issues with any of these listed establishments and the Public Safety Department has found no reason to deny any of the requested licenses. PRINCIPAL PARTIES EXPECTED AT MEETING: Businesses have been notified of the date of presentation to the City Council but are not required to attend. ATTACHMENTS: Description Type Background summaries for 2025 liquor renewals Backup Material 74 Business Licensing • 6700 Portland Avenue S. • Richfield, MN 55423 • 612-861-9870 • businesslicensing@richfieldmn.gov SUMMARY OF BACKGROUND INVESTIGATION FOR DAVANNI’S, INC. d/b/a DAVANNI’S PIZZA AND HOT HOAGIES 2025 License Renewal Officers: Robert Stupka - Owner/President Gladstone Stenson - Owner/CEO Kristina Silva – Owner Katherine Stenson Elmer - Owner Douglas Martin - General Manager Criminal History: The following criminal histories reflect the previous and current year. Robert Stupka has no known criminal record. Gladstone Stenson has no known criminal record. Kristina Silva has no known criminal record. Katherine Stenson Elmer has no known criminal record. Douglas Martin, who serves as the General Manager, has no known criminal record. Premises: Rich D, LLC is the owner of the property. All payments are current. Record of Service Calls: There were two Public Safety/Police contacts with Davanni’s from October 2023 through September 2024. This compares with five for the previous year. A breakdown of these contacts is shown below. Violations: The most recent violation for the sale of alcohol to underage youth at Davanni’s Pizza and Hot Hoagies was December 17, 2022. Routine Information: On-Sale Wine and 3.2 Percent Malt Liquor licenses require owners of these establishments to comply with Resolution No. 9511, which outlines the discipline they can expect if any ongoing problems occur. A copy of this resolution has been given to the owner of the establishment. There are no distance requirements to notify neighbors of the issuance or renewal of On-Sale Wine and 3.2 Percent Malt Liquor licenses. ------------------------------------------------------------------------------------------------------------------------------- PUBLIC SAFETY CONTACTS October 2023 through September 2024 2023 2024 Criminal Contacts 2 1 Incidents (see bottom of page for specifics) 0 1 Alarm 0 0 Traffic 2 0 Misc. Non-Criminal 3 1 Assists 1 0 Inspections/Licensing 1 0 Medical/Fire 0 0 Miscellaneous 1 1 TOTAL CONTACTS 5 2 The criminal contacts from October 2023 through September 2024 were: 1 fraud. 75 Business Licensing • 6700 Portland Avenue S. • Richfield, MN 55423 • 612-861-9870 • businesslicensing@richfieldmn.gov SUMMARY OF BACKGROUND INVESTIGATION REPORT FOR EL TEJABAN MEXICAN RESTAURANT, LLC d/b/a EL TEJABAN MEXICAN GRILL 2025 License Renewal Officers: Rosa Isela Zambrano- Owner Miguel Angel Hernandez- Owner Criminal History: The following criminal histories reflect the previous and current year. Miguel Hernandez has no known criminal record. Rosa Zambrano, who also serves as the General Manager, has no known criminal record. Premises: Brixmor Spe 1, LLC is the owner of the property. All payments are current. Record of Service Calls: There were 20 Public Safety/Police contacts with El Tejaban Mexican Grill from October 2023 through September 2024. This compares with eight contacts for the previous year. A breakdown of these contacts is shown below. Violations: There have been no violations for the sale of alcohol to underage youth for El Tejaban Mexican Grill. Routine Information: On-Sale Intoxicating and Sunday Liquor licenses require owners of these establishments to comply with Resolution No. 9511, which outlines the discipline they can expect if any ongoing problems occur. A copy of this resolution has been given to the owners of the establishment. There are no distance requirements to notify neighbors of the issuance or renewal of On-Sale Intoxicating and Sunday Liquor licenses. ------------------------------------------------------------------------------------------------------------------------------------------- PUBLIC SAFETY CONTACTS October 2023 through September 2024 2023 2024 Criminal Contacts 4 13 Incidents (see bottom of page for specifics) 2 10 Alarm 0 0 Traffic 2 3 Misc. Non-Criminal 4 7 Assists 3 0 Inspections/Licensing 0 0 Medical/Fire 0 2 Miscellaneous 1 5 TOTAL CONTACTS 8 20 The criminal contacts from October 2023 through September 2024 were: three traffic stops, six suspicious activity, one damage to property, one fraud, one trespassing, and one theft. 76 Business Licensing • 6700 Portland Avenue S. • Richfield, MN 55423 • 612-861-9870 • businesslicensing@richfieldmn.gov SUMMARY OF BACKGROUND INVESTIGATION REPORT FOR THOMPSON’S FIRESIDE PIZZA, INC. d/b/a FIRESIDE FOUNDRY 2025 License Renewal Officers: Richard Thompson- Owner Criminal History: The following criminal histories reflect the previous and current year. Richard Thompson, who also serves as the General Manager, has no known criminal record. Premises: Richard Thompson is the owner of the property. All payments are current. Record of Service Calls: There were five Public Safety/Police contacts with Fireside Foundry from October 2023 through September 2024. This compares with nine contacts for the previous year. A breakdown of these contacts is shown below. Violations: The most recent violation of the sale of alcohol to underage youth at Thompson’s Fireside Foundry was December 17, 2022. Routine Information: On-Sale Intoxicating and Sunday Liquor licenses require owners of these establishments to comply with Resolution No. 9511, which outlines the discipline they can expect if any ongoing problems occur. A copy of this resolution has been given to the owners of the establishment. There are no distance requirements to notify neighbors of the issuance or renewal of On-Sale Intoxicating and Sunday Liquor licenses. ------------------------------------------------------------------------------------------------------------------------------- PUBLIC SAFETY CONTACTS October 2023 through September 2024 2023 2024 Criminal Contacts 4 4 Incidents (see bottom of page for specifics) 3 3 Alarm 0 0 Traffic 1 1 Misc. Non-Criminal 5 1 Assists 1 0 Inspections/Licensing 0 0 Medical/Fire 2 0 Miscellaneous 2 1 TOTAL CONTACTS 9 5 The criminal contacts from October 2023 through September 2024 were: one theft, two disturbances, and one crash hit and run. 77 Business Licensing • 6700 Portland Avenue S. • Richfield, MN 55423 • 612-861-9870 • businesslicensing@richfieldmn.gov SUMMARY OF BACKGROUND INVESTIGATION REPORT FOR FRENCHMAN’S PUB, INC. d/b/a FRENCHMAN’S 2025 License Renewal Directors and Officers: Mary Christine Blake and Peter Reid - Owners Patricia Reid – General Manager Criminal History: The following criminal histories reflect the previous and current year. Mary Christine Blake has no known criminal record. Peter Reid has no known criminal record. Patricia Reid, who serves as the General Manager, has no known criminal record. Premises: Mary Christine Blake Trust is the owner of the property. All payments are current. Record of Service Calls: There were 16 Public Safety/Police contacts with Frenchman’s from October 2023 through September 2024. This compares with 33 contacts for the previous year. A breakdown of these contacts is shown below. Violations: The most recent violation for the sale of alcohol to underage youth at Frenchman’s was June 8, 2004. Routine Information: On-Sale Intoxicating and Sunday Liquor licenses require owners of these establishments to comply with Resolution No. 9511, which outlines the discipline they can expect if any ongoing problems occur. A copy of this resolution has been given to the owners of the establishment. There are no distance requirements to notify neighbors of the issuance or renewal on On-Sale Intoxicating and Sunday Liquor sales. ------------------------------------------------------------------------------------------------------------------------------- PUBLIC SAFETY CONTACTS October 2023 through September 2024 2023 2024 Criminal Contacts 20 9 Incidents (see bottom of page for specifics) 15 4 Alarm 4 3 Traffic 1 2 Misc. Non-Criminal 13 7 Assists 1 0 Inspections/Licensing 1 0 Medical/Fire 7 1 Miscellaneous 4 6 TOTAL CONTACTS 33 16 The criminal contacts from October 2023 through September 2024 were: three disturbances, one warrant, two traffic stops, and three commercial alarms. 78 Business Licensing • 6700 Portland Avenue S. • Richfield, MN 55423 • 612-861-9870 • businesslicensing@richfieldmn.gov SUMMARY OF BACKGROUND INVESTIGATION FOR VPC RICHFIELD PIZZA, LLC d/b/a GIORDANO’S OF RICHFIELD 2025 License Renewal Officers: Yorgo Koutsogiorgas – CEO & President Zachary Nemes – Secretary Ehrick Holland – General Manager Criminal Histories: The following criminal histories reflect the previous and current year. Yorgo Koutsogiorgas has no known criminal record. Zachary Nemes has no known criminal record. Ehrick Holland, who serves as the General Manager, has no known criminal record. Premises: DRFC Southdale Square, LLC is the owner of the property. All payments are current. Record of Service Calls: There were three Public Safety/Police contacts with Giordano’s of Richfield from October 2023 through September 2024. This compares with three contacts for the previous year. A breakdown of these contacts is shown below. Violations: The most recent violation for the sale of alcohol to underage youth at Giordano’s was November 3, 2021. Routine Information: On-Sale Intoxicating and Sunday Liquor licenses require owners of these establishments to comply with Resolution No. 9511, which outlines the discipline they can expect if any ongoing problems occur. A copy of this resolution has been given to the owners of the establishment. There are no distance requirements to notify neighbors of the issuance or renewal of On-Sale Intoxicating and Sunday Liquor licenses. ------------------------------------------------------------------------------------------------------------------------------------------- PUBLIC SAFETY CONTACTS October 2023 through September 2024 2023 2024 Criminal Contacts 0 1 Incidents (see bottom of page for specifics) 0 0 Alarm 0 1 Traffic 0 0 Misc. Non-Criminal 3 2 Assists 0 0 Inspections/Licensing 0 0 Medical/Fire 0 1 Miscellaneous 3 1 TOTAL CONTACTS 3 3 The criminal contacts from October 2023 through September 2024 were: one commercial alarm. 79 Business Licensing • 6700 Portland Avenue S. • Richfield, MN 55423 • 612-861-9870 • businesslicensing@richfieldmn.gov SUMMARY OF BACKGROUND INVESTIGATION REPORT FOR JOY’S PATTAYA THAI RESTAURANT, LLC d/b/a JOY’S PATTAYA THAI RESTAURANT 2025 License Renewal Officers: Dale & Joy Mueller- Owners Criminal History: The following criminal histories reflect the previous and current year. Dale Mueller has no known criminal record. Joy Mueller, who also serves as the General Manager, has no known criminal record. Premises: JSB Corporation is the owner of the property. All payments are current. Record of Service Calls: There were three Public Safety/Police contact with Joy’s Pattaya Thai Restaurant from October 2023 through September 2024. This compares with two contacts for the previous year. A breakdown of these contacts is shown below. Violations: There have been no violations for the sale of alcohol to underage youth at Joy’s Pattaya Thai Restaurant. Routine Information: On-Sale Wine and 3.2 Percent Malt Liquor licenses require owners of these establishments to comply with Resolution No. 9511, which outlines the discipline they can expect if any ongoing problems occur. A copy of this resolution has been given to the owners of the establishment. There are no distance requirements to notify neighbors of the issuance or renewal of On-Sale Wine and 3.2 Percent Malt Liquor licenses. ------------------------------------------------------------------------------------------------------------------------------- PUBLIC SAFETY CONTACTS October 2023 through September 2024 2023 2024 Criminal Contacts 1 1 Incidents (see bottom of page for specifics) 1 0 Alarm 0 0 Traffic 0 1 Misc. Non-Criminal 1 2 Assists 0 0 Inspections/Licensing 1 1 Medical/Fire 0 1 Miscellaneous 0 0 TOTAL CONTACTS 2 3 The criminal contacts from October 2023 through September 2024 were: one traffic stop. 80 Business Licensing • 6700 Portland Avenue S. • Richfield, MN 55423 • 612-861-9870 • businesslicensing@richfieldmn.gov SUMMARY OF BACKGROUND INVESTIGATION REPORT FOR KATAKI 2025 License Renewal Officers: Wenjing Liu – Owner/Manager Criminal History: The following criminal histories reflect the previous and current year. Wenjing Liu has no known criminal record. Premises: Thuy Nguyen is the owner of the property. All payments are current. Record of Service Calls: There were four Public Safety/Police contacts with Kataki from October 2023 through September 2024. This compares with one contact for the previous year. A breakdown of these contacts is shown below. Violations: There have been no violations for the sale of alcohol to underage youth at Kataki. Routine Information: On-Sale Wine and 3.2 Percent Malt Liquor licenses require owners of these establishments to comply with Resolution No. 9511, which outlines the discipline they can expect if any ongoing problems occur. A copy of this resolution has been given to the owners of the establishment. There are no distance requirements to notify neighbors of the issuance or renewal of On-Sale Wine and 3.2 Percent Malt Liquor licenses. ------------------------------------------------------------------------------------------------------------------------------------------- PUBLIC SAFETY CONTACTS October 2023 through September 2024 2023 2024 Criminal Contacts 0 3 Incidents (see bottom of page for specifics) 0 2 Alarm 0 1 Traffic 0 0 Misc. Non-Criminal 1 1 Assists 0 0 Inspections/Licensing 0 0 Medical/Fire 0 0 Miscellaneous 1 1 TOTAL CONTACTS 1 4 The criminal contacts from October 2023 through September 2024 were: one assault, one burglary, and one commercial alarm. 81 Business Licensing • 6700 Portland Avenue S. • Richfield, MN 55423 • 612-861-9870 • businesslicensing@richfieldmn.gov SUMMARY OF BACKGROUND INVESTIGATION FOR LOS SANCHEZ TAQUERIA ll, LLC D/B/A LOS SANCHEZ TAQUERIA 2025 License Renewal Officers: Flor Elena Aguilar Palma - Owner Santiago Sanchez Ortiz- Owner Criminal Histories: The following criminal histories reflect the previous and current year. Flor Aguilar Palma has no known criminal record. Santiago Sanchez Ortiz, who also serves as the General Manager, has no known criminal record. Premises: Brixmor SPE 1, LLC, is the owner of the property. All payments are current. Record of Service Calls: There were zero Public Safety/Police contacts with Los Sanchez Taqueria from October 2023 through September 2024. This compares with 13 contacts for the previous year. A breakdown of these contacts is shown below. Violations: The most recent violation for the sale of alcohol to underage youth at Los Sanchez Taqueria was November 21, 2023. Routine Information: On-Sale Intoxicating and Sunday Liquor licenses require owners of these establishments to comply with Resolution No. 9511, which outlines the discipline they can expect if any ongoing problems occur. A copy of this resolution has been given to the owners of the establishment. There are no distance requirements to notify neighbors of the issuance or renewal of On-Sale Intoxicating and Sunday Liquor licenses. ------------------------------------------------------------------------------------------------------------------------------------------- PUBLIC SAFETY CONTACTS October 2023 through September 2024 2023 2024 Criminal Contacts 8 0 Incidents (see bottom of page for specifics) 7 0 Alarm 1 0 Traffic 0 0 Misc. Non-Criminal 5 0 Assists 1 0 Inspections/Licensing 2 0 Medical/Fire 2 0 Miscellaneous 0 0 TOTAL CONTACTS 13 0 82 Business Licensing • 6700 Portland Avenue S. • Richfield, MN 55423 • 612-861-9870 • businesslicensing@richfieldmn.gov SUMMARY OF BACKGROUND INVESTIGATION REPORT FOR LYNDALE SMOKEHOUSE, LLC d/b/a LYNDALE SMOKEHOUSE 2025 License Renewal Officers: Harshal Patel- President Minesh Patel- Vice President Brittany Lallak – General Manager Criminal History: The following criminal histories reflect the previous and current year. Harshal Patel has no known criminal record. Minesh Patel has no known criminal record. Brittany Lallak, who serves as the General Manager, has no known criminal record. Premises: The property is owned by MOA Hospitality Group, LLC. All payments are current. Record of Service Calls: There were 80 Public Safety/Police contacts with Lyndale Smokehouse from October 2023 through September 2024. This compares with 80 contacts for the previous year. These public safety contacts also include the Four Points by Sheraton hotel, in which the restaurant is attached. A breakdown of these contacts is shown below. Violations: The most recent violation of alcohol for the sale to underage youth at Lyndale Smokehouse was November 21, 2023. Routine Information: On-Sale Intoxicating and Sunday Liquor licenses require owners of these establishments to comply with Resolution No. 9511, which outlines the discipline they can expect if any ongoing problems occur. A copy of this resolution has been given to the owners of the establishment. There are no distance requirements to notify neighbors of the issuance or renewal of On-Sale Intoxicating and Sunday Liquor licenses. ------------------------------------------------------------------------------------------------------------------------------------------- PUBLIC SAFETY CONTACTS October 2023 through September 2024 2023 2024 Criminal Contacts 39 18 Incidents (see bottom of page for specifics) 35 13 Alarm 0 1 Traffic 4 4 Misc. Non-Criminal 41 62 Assists 1 1 Inspections/Licensing 1 1 Medical/Fire 11 13 Miscellaneous 28 47 TOTAL CONTACTS 80 80 The criminal contacts from October 2023 through September 2024 were: three thefts, one commercial fire alarm, two fraud, three trespassing, four traffic stops, one assault, three 911 hang-ups, and one damage to property. 83 Business Licensing • 6700 Portland Avenue S. • Richfield, MN 55423 • 612-861-9870 • businesslicensing@richfieldmn.gov SUMMARY OF BACKGROUND INVESTIGATION FOR MY BURGER OPERATIONS, LLC d/b/a MY BURGER 2025 License Renewal Officers: John Abdo – President Paul Abdo - Vice President Criminal Histories: The following criminal histories reflect the previous and current year. John Abdo, who also serves as the General Manager, has no known criminal record. Paul Abdo has no known criminal record. Premises: Lyndale Station, LLC is the owner of the property. All payments are current. Record of Service Calls: There were zero Public Safety/Police contacts with My Burger from October 2023 through September 2024. This compares with three contacts for the previous year. A breakdown of these contacts is shown below. Violations: The most recent violation for the sale of alcohol to underage youth at My Burger was November 3, 2021. Routine Information: On-Sale Wine and 3.2 Percent Malt Liquor licenses require owners of these establishments to comply with Resolution No. 9511, which outlines the discipline they can expect if any ongoing problems occur. A copy of this resolution has been given to the owners of the establishment. There are no distance requirements to notify neighbors of the issuance or renewal of On-Sale Wine and 3.2 Percent Malt Liquor licenses. ------------------------------------------------------------------------------------------------------------------------------------------ PUBLIC SAFETY CONTACTS October 2023 through September 2024 2023 2024 Criminal Contacts 2 0 Incidents (see bottom of page for specifics) 1 0 Alarm 0 0 Traffic 1 0 Misc. Non-Criminal 1 0 Assists 0 0 Inspections/Licensing 0 0 Medical/Fire 0 0 Miscellaneous 1 0 TOTAL CONTACTS 3 0 84 Business Licensing • 6700 Portland Avenue S. • Richfield, MN 55423 • 612-861-9870 • businesslicensing@richfieldmn.gov SUMMARY OF BACKGROUND INVESTIGATION REPORT FOR PATRICK’S FRENCH BAKERY, INC. d/b/a PATRICK’S BAKERY & CAFE 2025 License Renewal Officers: Patrick Bernet - Owner Criminal History: The following criminal histories reflect the previous and current year. Patrick Bernet, who also serves as the General Manager, has no known criminal record. Premises: DRFC Southdale Square, LLC is the owner of the property. All payments are current. Record of Service Calls: There were 11 Public Safety/Police contacts with Patrick’s Bakery & Cafe from October 2023 through September 2024. This compares with three contacts for the previous year. A breakdown of these contacts is shown below. Violations: The most recent violation for the sale of alcohol to underage youth at Patrick’s Bakery & Cafe was November 3, 2021. Routine Information: On-Sale Wine and 3.2 Percent Malt Liquor licenses require owners of these establishments to comply with Resolution No. 9511, which outlines the discipline they can expect if any ongoing problems occur. A copy of this resolution has been given to the owners of the establishment. There are no distance requirements to notify neighbors of the issuance or renewal of On-Sale Wine and 3.2 Percent Malt Liquor licenses. ------------------------------------------------------------------------------------------------------------------------------------------- PUBLIC SAFETY CONTACTS October 2023 through September 2024 2023 2024 Criminal Contacts 1 4 Incidents (see bottom of page for specifics) 1 4 Alarm 0 0 Traffic 0 0 Misc. Non-Criminal 2 7 Assists 0 0 Inspections/Licensing 0 2 Medical/Fire 0 0 Miscellaneous 2 5 TOTAL CONTACTS 3 11 The criminal contacts from October 2023 through September 2024 were: one theft, one damage to property, one assault, and one trespassing. 85 Business Licensing • 6700 Portland Avenue S. • Richfield, MN 55423 • 612-861-9870 • businesslicensing@richfieldmn.gov SUMMARY OF BACKGROUND INVESTIGATION REPORT FOR PIZZA LUCE VII, INC. d/b/a PIZZA LUCE 2025 License Renewal Officers: Joseph Baier- Owner, President Scott Nelson- Owner, Vice President Laura Hansen- Vice President, COO Julie Haywood- Treasurer/Secretary Scott Schierman – General Manager Criminal History: The following criminal histories reflect the previous and current year. Joseph Baier has no known criminal record. Scott Nelson has no known criminal record. Laura Hansen has no known criminal record. Julie Haywood has no known criminal record. Scott Schierman, who serves as the General Manager, has no known criminal record. Premises: JBB Properties, LLC is the owner of the property. All payments are current. Record of Service Calls: There were 37 Public Safety/Police contacts with Pizza Luce VII, Inc. from October 2023 through September 2024. This compares with 35 contacts for the previous year. A breakdown of these contacts is shown below. Violations: There are no violations for the sale of alcohol to underage youth at Pizza Luce VII, Inc. Routine Information: On-Sale Intoxicating and Sunday Liquor licenses require owners of these establishments to comply with Resolution No. 9511, which outlines the discipline they can expect if any ongoing problems occur. A copy of this resolution has been given to the owners of the establishment. There are no distance requirements to notify neighbors of the issuance or renewal of On-Sale Intoxicating and Sunday Liquor licenses, with outside seating and the optional 2 a.m. closing. ------------------------------------------------------------------------------------------------------------------------------------------- PUBLIC SAFETY CONTACTS October 2023 through September 2024 2023 2024 Criminal Contacts 18 24 Incidents (see bottom of page for specifics) 15 12 Alarm 1 0 Traffic 2 12 Misc. Non-Criminal 17 13 Assists 0 0 Inspections/Licensing 0 0 Medical/Fire 4 3 Miscellaneous 13 10 TOTAL CONTACTS 35 37 The criminal contacts from October 2023 through September 2024 were: 12 traffic stops, eight disturbances, three thefts, and one trespassing. 86 Business Licensing • 6700 Portland Avenue S. • Richfield, MN 55423 • 612-861-9870 • businesslicensing@richfieldmn.gov SUMMARY OF BACKGROUND INVESTIGATION FOR HENRY THOU d/b/a RED PEPPER CHINESE RESTAURANT 2025 License Renewal Officers: Henry Thou- Owner Criminal History: The following criminal histories reflect the previous and current year. Henry Thou, who also serves as the General Manager, has no known criminal record. Premises: DRFC Southdale Square, LLC is the owner of the property. All payments are current. Record of Service Calls: There were two Public Safety/Police contacts with Red Pepper Chinese Restaurant from October 2023 through September 2024. This compares with one contact for the previous year. A breakdown of these contacts is shown below. Violations: The most recent violation for the sale of alcohol to underage youth at Red Pepper Chinese Restaurant was December 17, 2022. Routine Information: On-Sale Wine and 3.2 Percent Malt Liquor licenses require owners of these establishments to comply with Resolution No. 9511, which outlines the discipline they can expect if any ongoing problems occur. A copy of this resolution has been given to the owner of the establishment. There are no distance requirements to notify neighbors of the issuance of new On-Sale Wine and 3.2 Percent Malt Liquor licenses. ------------------------------------------------------------------------------------------------------------------------------------------- PUBLIC SAFETY CONTACTS October 2023 through September 2024 2023 2024 Criminal Contacts 0 1 Incidents (see bottom of page for specifics) 0 1 Alarm 0 0 Traffic 0 0 Misc. Non-Criminal 1 1 Assists 0 0 Inspections/Licensing 1 0 Medical/Fire 0 0 Miscellaneous 0 1 TOTAL CONTACTS 1 2 The criminal contacts from October 2023 through September 2024 were: one theft. 87 Business Licensing • 6700 Portland Avenue S. • Richfield, MN 55423 • 612-861-9870 • businesslicensing@richfieldmn.gov SUMMARY OF BACKGROUND INVESTIGATION FOR MOS EISLEY CANTINA, LLC d/b/a SANDY’S TAVERN 2025 License Renewal Officers: Jahn Brink—Owner Christopher Pejmon - Owner Criminal Histories: The following criminal histories reflect the previous and current year. Jahn Brink has no known criminal record. Christopher Pejmon has no known criminal record. Premises: The applicant has provided a copy of the rental agreement showing Arbor Sandy’s Properties, LLC, holding financial interest as lessor of the property. Record of Service Calls: There was one Public Safety/Police contact with Sandy’s Tavern from October 2023 through September 2024. This compares with five contacts for the previous year. A breakdown of these contacts is shown below. Violations: There have been no violations for the sale of alcohol to underage youth at Sandy’s Tavern. Routine Information: On Sale Wine and 3.2 Percent Malt liquor licenses require owners of these establishments to comply with Resolution No. 9511, which outlines the discipline they can expect if any ongoing problems occur. A copy of this resolution has been given to the owners of the establishment. There are no distance requirements to notify neighbors of the issuance or renewal of On Sale Wine and 3.2 Percent Malt Liquor licenses. ------------------------------------------------------------------------------------------------------------------------------------------- PUBLIC SAFETY CONTACTS October 2023 through September 2024 2023 2024 Criminal Contacts 3 1 Incidents (see bottom of page for specifics) 2 0 Alarm 0 0 Traffic 1 1 Misc. Non-Criminal 2 0 Assists 0 0 Inspections/Licensing 0 0 Medical/Fire 1 0 Miscellaneous 1 0 TOTAL CONTACTS 5 1 The criminal contacts from October 2023 through September 2024 were: one traffic stop. 88 Business Licensing • 6700 Portland Avenue S. • Richfield, MN 55423 • 612-861-9870 • businesslicensing@richfieldmn.gov SUMMARY OF BACKGROUND INVESTIGATION REPORT FOR FRED BABCOCK V.F.W. POST NO. 5555 2025 License Renewal Officers: William McGee- Commander Richard Storlie – Quarter Master Jeffrey Husaby – General Manager Criminal History: The following criminal histories reflect the previous and current year. William McGee has no known criminal record. Richard Storlie has no known criminal record. Jeffrey Husaby, who serves as the General Manager, has no known criminal record. Premises: Gramercy Park Cooperative at Lake Shore Drive is the owner of the property. All payments are current. Record of Service Calls: There were zero Public Safety/Police contacts with Fred Babcock VFW 5555 from October 2023 through September 2024. This compares with 19 contacts for the previous year. A breakdown of these contacts is shown below. Violations: The most recent violation for the sale of alcohol to underage youth at Fred Babcock VFW 5555 was November 3, 2021. Routine Information: Club On-Sale Intoxicating and Sunday Liquor licenses require owners of these establishments to comply with Resolution No. 9511, which outlines the discipline they can expect if any ongoing problems occur. A copy of this resolution has been given to the owners of the establishment. There are no distance requirements to notify neighbors of the issuance or renewal of Club On-Sale and Sunday Liquor licenses. ------------------------------------------------------------------------------------------------------------------------------------------- PUBLIC SAFETY CONTACTS October 2023 through September 2024 2023 2024 Criminal Contacts 19 0 Incidents (see bottom of page for specifics) 18 0 Alarm 0 0 Traffic 1 0 Misc. Non-Criminal 6 0 Assists 0 0 Inspections/Licensing 0 0 Medical/Fire 1 0 Miscellaneous 5 0 TOTAL CONTACTS 25 0 89 AGENDA SECTION: CONSENT CALENDAR AGENDA ITEM # 3.G. STAFF REPORT NO. 173 CITY COUNCIL MEETING 12/10/2024 REPORT PREPARED BY:Matt Hardegger, Transportation Engineer DEPARTMENT DIRECTOR REVIEW:Kristin Asher, Public Works Director OTHER DEPARTMENT REVIEW: CITY MANAGER REVIEW: Katie Rodriguez, City Manager 12/4/2024 ITEM FOR COUNCIL CONSIDERATION: Consider a resolution requesting a variance from State Aid Rule 8820.9941 for the design of the 70th Street Safe Routes to School project. EXECUTIVE SUMMARY: Project staff are seeking to request a variance from MnDOT's State Aid Rules to allow the use of 10 foot vehicle travel lanes in lieu of 11 foot vehicle travel lanes on 70th Street. This variance is being requested due to the project’s nature as a Safe Routes to School project. The goals of the project are to increase crossing safety and comfort, reduce crossing distance, and reduce traffic speed, while providing comfortable and safe spaces for pedestrians and bicyclists to access the school. RECOMMENDED ACTION: By Motion: Approve a resolution requesting a variance from State Aid Rule 8820.9941 for the design of the 70th Street Safe Routes to School project. BASIS OF RECOMMENDATION: A.HISTORICAL CONTEXT E 70th Street in the project area is a designated state aid route (MSAS 113). The design, construction, operation, and financing of state aid routes in Minnesota is governed by Chapter 8820 of the Minnesota Administrative Rules. Due to the scope of the 70th Street Safe Routes to School project and the presence of an on-street bicycle facility, design standards for the roadway are governed by Rule 8820.9941 (MINIMUM DESIGN STANDARDS: ON-ROAD BICYCLE FACILITY FOR URBAN; NEW OR RECONSTRUCTION PROJECTS.) The roadway has a design speed of 25 mph, with an average daily traffic (ADT) of 2000-5000 vehicles. Per the design chart in the statute text, the acceptable lane width range for these conditions is 10-11 feet. Subnote (b) of the chart notes that "Ten feet may be considered where truck and bus volumes are relatively low, rights-of-way are constrained, and design speeds are 35 mph or less". Until recently, the interpretation of this statute had allowed for 10 foot lanes to be used without a variance if the criteria in subnote (b) were met. The current interpretation of the rules is that a variance is required in all situations where 10 foot lanes are requested. Staff have compiled a justification document to submit to the State Aid Variance Committee for consideration. In summary: 90 The primary goal of the Safe Routes to School project is to provide safer and more comfortable spaces for children walking, rolling, or bicycling in the area, prioritizing non-motorized activity for the school and the surrounding residential land-use. 10 foot lanes would allow for a shorter crossing distance for pedestrians and bicyclists, while also limiting the city's maintenance responsibilities into the future. This project is funded with a Safe Routes to School infrastructure grant which was awarded in early 2024. The project has had two public open houses at the STEM Elementary School (August 21 and October 23, 2024), two online surveys that were distributed to neighbors and school parents, and had the current design recommended by the Transportation Commission at their November meeting. The current design is included as an attachment. The proposed project will separate the eastbound bike lane behind the curb, with curb extensions (or bumpouts) and crosswalks at Elliot, 10th, 11th, and 12th Avenues. Parking will be retained on the south side of the roadway. The Transportation Commission also recommended that flex-post bollards be added to the westbound bike lane for separation. B.EQUITABLE OR STRATEGIC CONSIDERATIONS OR IMPACTS Strategic Considerations: Submitting this variance request for 10 foot lanes is an example of city infrastructure that supports service needs. Equity Considerations: Pedestrians and bicyclists are the most vulnerable road users, and 10 foot lanes would allow them an even shorter crossing distance, limiting exposure to harmful vehicle crashes. C.POLICIES (resolutions, ordinances, regulations, statutes, exc): The variance request for 10 foot lanes is supported by Richfield's Active Transportation Action Plan, Complete Streets Policy, and works towards goals in the city's Pedestrian Master Plan (shortening crossing distances) and Bicycle Master Plan (lowering vehicle speeds with appropriate lane widths for the speed limit). Variance requests are governed by Minnesota Statute 8820.3300, which identifies the required materials for a variance request to be considered. D.CRITICAL TIMING ISSUES: City staff were informed of the need for a variance for this project on November 25, 2024. The Variance Committee's next meetings are December 19th, 2024 and March 27th, 2025. For the project to maintain its schedule to be constructed in the summer of 2025, the variance needs to be considered at the December 19th meeting. Prior to the December 2nd materials deadline, Staff have provided MnDOT State Aid with a note that a resolution would be on the agenda for consideration at the December 10th Council meeting. E.FINANCIAL IMPACT: Changes to the proposed roadway design that would be required without a variance are anticipated to increase the project cost by $35,000-$125,000. The project budget is currently anticipated to be within the maximum grant award that the City received, however the City is responsible for any costs above the award amount, and additional costs increase the likelihood that overages would occur. F.LEGAL CONSIDERATION: The City Attorney has reviewed the resolution text and will be available for any questions ALTERNATIVE RECOMMENDATION(S): none PRINCIPAL PARTIES EXPECTED AT MEETING: none ATTACHMENTS: Description Type Variance Request Resolution Resolution Letter Variance Request Cover Letter Exhibit 91 Variance Request Exhibit Variance Request Attachments Exhibit Current Project Design Layout Exhibit 92 RESOLUTION NO. REQUESTING A VARIANCE FROM STANDARD FOR STATE AID OPERATION FOR PROJECT NO. SAP 157-113-008 WHEREAS, the City of Richfield is preparing plans for a Safe Routes to School infrastructure project for MSAS 113 (E 70th Street) from Elliot Avenue to 12th Avenue; and WHEREAS, Minnesota Rules for State Aid operation 8820.9941 requires that 11 foot travel lanes be used for vehicle lanes, but that 10 foot travel lanes may be considered where truck and bus volumes are relatively low, rights-of-way are constrained, and design speeds are 35 mph or less; and WHEREAS, the reasons for this variance request are:  This variance is being requested due to the project’s nature as a Safe Routes to School project. The goals of the project are to increase crossing safety and comfort, reduce crossing distance, and reduce traffic speed, while providing comfortable and safe spaces for pedestrians and bicyclists to access the school.  Reducing lane width to 10’, in concert with bumpouts, accessible curb ramps, crosswalk markings, and improved signage all combine to create shorter, higher visibility crossings for elementary school students and neighbors.  The design for this project has been developed over the past four years using Richfield’s Public Engagement Policy, which aims to identify context-sensitive solutions to local transportation issues using multiple phases of public engagement. The project design is in accordance with Richfield’s Complete Streets Policy and incorporates community feedback to improve the safety and comfort for the children in the area, specifically those accessing the Richfield Science, Technology, Engineering, and Math (STEM) School and the Richfield Dual Language School campus. Richfield’s guiding documents—including the Climate Action Plan, Active Transportation Action Plan, and Guiding Principles for Transportation Projects—support this context-sensitive design approach and the city’s Complete Streets Policy incorporates principles found in MnDOT’s Complete Streets Handbook and the 2024 Minnesota Statute for Complete Street Design (Minnesota Statutes §174.75); NOW, THEREFORE, BE IT RESOLVED, that the Richfield City Council does hereby request a variance from Minnesota Department of Transportation State Aid Operations Rules Chapter 8820.9941 (Minimum Design Standards: On-Road Bicycle Facility For Urban; New or Reconstruction Projects) to allow 10 foot vehicle lanes in lieu of 11 foot vehicle lanes; BE IT FURTHER RESOLVED, that the City of Richfield hereby indemnifies, saves and hold harmless the State of Minnesota and its agents and employees of and from claims, demands, actions, or causes of action arising out of the granting of this variance from the minimum standards in accordance with Minnesota Rules 8820.9941 and further agrees to defend at their sole cost and expense any action or proceeding commenced for the purpose of asserting any claim arising as a result of the granting this variance. 93 DOCSOPEN\RC160\4\992792.v1-12/3/24 Adopted by the City Council of the City of Richfield, Minnesota this 10th day of December 2024. Mary B. Supple, Mayor ATTEST: Michelle Friedrich, City Clerk 94 Engineering Department 6700 PORTLAND AVENUE, RICHFIELD, MINNESOTA 55423 612.861.9700 FAX: 612.861.9749 www.richfieldmn.gov AN EQUAL OPPORTUNITY EMPLOYER MAYOR MARY SUPPLE CITY COUNCIL SHARON CHRISTENSEN SEAN HAYFORD OLEARY SIMON TRAUTMANN BEN WHALEN CITY MANAGER KATIE RODRIGUEZ December 2, 2024 Ms. Kristine Elwood, P.E. State Aid Engineer / Division Director Office of State Aid 395 John Ireland Boulevard MS 500 St. Paul, MN 55155 RE: 70th Street Safe Routes to School Project S.A.P. 157-113-008 State Aid Variance Request Dear Ms. Elwood, The City of Richfield is submitting a variance request for consideration and approval at the State Aid Variance Advisory Committee’s December 2024 meeting. This variance request is to use 10-foot lanes in lieu of 11-foot lanes, as specified in Minnesota Rule 8820.9941. Enclosed with this letter are all necessary materials required by Minnesota Rule 8820.3300 justifying the city’s request for variance to the rule. The 70th Street project is funded by a Safe Routes to School infrastructure grant and is led by the City of Richfield in partnership with Richfield Public Schools. The project is programmed to be let in March 2025 for construction in the summer, after the conclusion of the 2024-25 school year. This Safe Routes to School infrastructure project extends along E 70th Street (MSAS 113) from Elliot Avenue on the west end to 12th Avenue (MSAS 115) on the east. The project is immediately adjacent to both the Richfield Science, Technology, Engineering, and Math (STEM) School and the Richfield Dual Language School (RDLS). E 70th Street is classified as an urban major collector roadway from Lyndale Avenue to 12th Avenue, and provides east-west connectivity across the eastern portion of the City. Each side street is classified as an urban local street. The context of this corridor within the project area is considered Urban Residential. This project aims to promote safe walking, biking, and rolling for elementary aged students travelling to and from these schools. Enhancements include a variety of safety elements, including an off-street bicycle facility, improved sidewalks, curb-bumpouts, shortened crossing distances, and improved pedestrian/bicyclist comfort. The city desires to narrow the existing 10.5 ft wide vehicle lanes to 10 ft in order to complement these safety elements, encourage slower vehicle speeds adjacent to the schools, and implement the proposed project without significantly increased construction and maintenance costs. The implementation of 10 ft wide lanes is consistent with the city’s Active Transportation Action Plan and Minnesota Statutes §174.75. The city appreciates your consideration of approval for this variance request. Please contact me at (612) 861-9791 or jpowers@richfieldmn.gov with any other questions. Sincerely, Joe Powers, P.E. City Engineer Cc: Dan Erickson, Luke Lortie, Mark Vizecky, Alex Gross, Kristin Asher, Matt Hardegger, Erin Jordan 95 State Aid for Local Transportation 395 John Ireland Blvd. MS 500 St. Paul, MN 55155 Revision Date: 04/18/2022 For more information visit: www.dot.state.mn.us/stateaid/variance.html 1 Design Element Variance Justification Checklist This checklist should be completed and submitted with required attachments to the State Aid for Local Transportation Division when a local agency has determined that a variance from Minnesota Rules 8820 for State Aid Operations Rules is justified. The following documents and information are needed when one or more variance requests is identified on a project. Note additional information may be requested by the Variance Advisory Committee after submittal of the checklist and attachments for their investigation. Ensure to check the box for items attached to this checklist and to respond to all questions. Where the question does not apply to the variance request, note it in the field provided and give a brief explanation on how that was determined. 1. ☒ A variance request cover letter addressed to the State Aid Division Director 2. ☐ A formal written request in the form of a certified resolution from the responsible city council or county board that includes the following items. MN Rules, part 8820.3300, subpart 1, item A a. ☒ Identification of the project by location and termini. MN Rules, part 8820.3300, subpart 1, item B SAP/SP: SAP 157-113-008 b. ☒ Cite the specific part or standard for which the variance is requested and describe the modification proposed. MN Rules, part 8820.3300, subpart 1, item C Rule(s) Request 8820.9941 Consider use of two 10’ travel lanes Click or tap here to enter text. Click or tap here to enter text. Click or tap here to enter text. Click or tap here to enter text. A typical resolution format is available on the State Aid Variance website. REVIEWER’S NOTE: City of Richfield’s City Council will meet next on December 10, 2024. The drafted resolution attached (Attachment A) with this variance request packet will be approved and signed on December 10, 2024. The City will share the signed resolution with State Aid prior to the Variance Committee meeting on December 19, 2024. 3. Define the critical design element involved (i.e. not “Design Speed”): horizontal alignment (radius or degree of curvature), vertical alignment, grades, lane width, shoulder width, bridge 96 State Aid for Local Transportation 395 John Ireland Blvd. MS 500 St. Paul, MN 55155 Revision Date: 04/18/2022 For more information visit: www.dot.state.mn.us/stateaid/variance.html 2 width, structural capacity, stopping sight distance (horizontal and vertical), cross slope, super- elevation, clearance (horizontal and vertical). Lane Width 4. For Complete Street consideration, are design elements from A Policy on Geometric Design of Highway Streets from the American Association of State Highway and Transportation Officials being proposed for this variance request? MN Statutes, section 174.75, subdivision 5, MN Statues, section 162.02, subdivision 3a, MN Statutes, section 162.09, subdivision 3a ☐ No ☒ Yes Reference Page(s)/Table(s): Sections 4-3 (pg. 410), 5-3 (pg. 510), and 5-3 (pg. 601) The 7th Edition of the AASHTO Green Book states that 10-foot lane widths are acceptable in urban, residential areas with lower speeds (less than 35 mph) and low truck and bus volumes. Chapter 7-4 further explains that reduced lane widths can help lower operating speeds and shorten pedestrian crossing times due to decreased crossing distances. These features aim to enhance safety and comfort for all travel modes and support Complete Streets goals when applied appropriately. 5. For Complete Street consideration, are design elements from Context Sensitive Solutions in Designing Major Urban Thoroughfares for Walkable Communities from the Institute of Transportation Engineers being proposed for this variance request? MN Statutes, section 174.75, subdivision 5 MN Statues, section 162.02, subdivision 3a, MN Statutes, section 162.09, subdivision 3a ☐ No ☒ Yes Reference Page(s)/Table(s): Table 4.1 (Pg. 49), Table 4.2 (pg. 52), Table 6.3 (Pg. 67), Pgs. 136-138 As defined by Context Sensitive Solutions in Designing Major Urban Thoroughfares for Walkable Communities from the Institute of Transportation Engineers, E 70th Street in the project area is a C-4 General Urban Context roadway (Table 4.1) and a Street thoroughfare type (Table 4.2)— encouraging walkability and connecting residential neighborhoods with each other and other districts. Table 6.4 recommends a 10’-11’ lane width for C-4 roadways, measured to face of curb. The proposed improvements include maintaining the 1.25-ft buffer between the westbound travel lane and the westbound on-street bicycle lane and will maintain an 8-ft parking lane adjacent to the eastbound travel lane. In both directions, the painted edge lines for the travel lanes will be at least 6’ from the face of curb, and the painted lane width of 10-feet is appropriate for the context of the roadway. Chapter 9 of Context Sensitive Solutions in Designing Major Urban Thoroughfares for Walkable Communities discusses guidance for selecting lane width based on Thoroughfare type using 97 State Aid for Local Transportation 395 John Ireland Blvd. MS 500 St. Paul, MN 55155 Revision Date: 04/18/2022 For more information visit: www.dot.state.mn.us/stateaid/variance.html 3 target speed, design vehicle, right of way, and width of the adjacent parking and bicycle lanes as considerations for selection.  Target Speed: The roadway target speed is 25 mph. For roads with a target speed under 30 mph, 10 foot lanes are considered appropriate, unless other design considerations warrant a wider lane.  Design Vehicle: The standard design vehicles for Richfield projects are school buses and fire trucks, with WB-62 trucks used as a control vehicle for infrequent deliveries. Intersections have been designed to remove the need for centerline encroachment from the design vehicles, and the parking lane, bicycle lane, and curb reaction width allow for space for these vehicles to sufficiently and safely navigate.  Right of Way: The available right of way on E 70th Street is 66-ft. One of the goals for this Safe Routes to School infrastructure project is to maintain the north curb line along E 70th Street and construct the improved pedestrian and bicycle facilities on the southern section by adjusting the southern curbline alignment further north. With these goals in mind, the available space to work within for the design is approximately 55-ft. When required to balance needs due to limited space, city policies aim to prioritize the safety and comfort of pedestrians and bicyclists first. With a 10-ft wide drive lane, the design is able to allocate sufficient width for bicycle facilities (6-ft), pedestrian pathways (5-ft), ADA-compliant design features, and an 8-ft on-street parking lane. The proposed 5-ft boulevard width is already narrower than the 6-ft boulevard width required under Richfield City Code Section 500.21 Subd. 6a to provide space for proper maintenance and maximize pedestrian safety and comfort adjacent to roadways. This prioritization of design elements ensures that the most critical elements for student safety and accessibility are adequately provided without exceeding spatial constraints.  Adjacent Parking/Bicycle Lane Width: The project includes converting the eastbound on- street bike lane to an off-street bicycle facility, maintaining a 6-ft westbound bike lane with an additional buffer, and widening the existing parking lane to 8-ft. These widths all meet the minimum standard, allowing for a 10-ft lane width to better accommodate all users. E 70th Street is classified as an urban major collector roadway from Lyndale Avenue to 12th Avenue and provides east-west connectivity across the eastern portion of the City. This Safe Routes to School infrastructure project extends along E 70th Street between Elliot Avenue to the west and 12th Avenue to the east. Each side street is classified as an urban local street. The context of this corridor within the project area is considered Urban Residential. 98 State Aid for Local Transportation 395 John Ireland Blvd. MS 500 St. Paul, MN 55155 Revision Date: 04/18/2022 For more information visit: www.dot.state.mn.us/stateaid/variance.html 4 The primary goal of the Safe Routes to School project is to provide safer and more comfortable spaces for children walking, rolling, or bicycling in the area, prioritizing non-motorized activity for the school and the surrounding residential land-use. 6. ☒ Attach an index map of the project. MN Rules, part 8820.3300, subpart 1a, item A See Attachment B. 7. ☒ Attach typical sections for the in-place section(s) and proposed section(s). MN Rules, part 8820.3300, subpart 1a, item B See Attachment C. 8. Provide the reasons for the request. MN Rules, part 8820.3300, subpart 1a, item C This variance is being requested due to the project’s nature as a Safe Routes to School project. The goals of the project are to increase crossing safety and comfort, reduce crossing distance, and reduce traffic speed, while providing comfortable and safe spaces for pedestrians and bicyclists to access the school. Reducing lane width to 10’, in concert with bumpouts, accessible curb ramps, crosswalk markings, and improved signage all combine to create shorter, higher visibility crossings for elementary school students and neighbors. The design for this project has been developed over the past four years using Richfield’s Public Engagement Policy, which aims to identify context-sensitive solutions to local transportation issues using multiple phases of public engagement. The project design is in accordance with Richfield’s Complete Streets Policy and incorporates community feedback to improve the safety and comfort for the children in the area, specifically accessing the Richfield Science, Technology, Engineering, and Math (STEM) School and the Richfield Dual Language School campus. Richfield’s guiding documents—including the Climate Action Plan, Active Transportation Action Plan, and Guiding Principles for Transportation Projects—support this context-sensitive design approach and the city’s Complete Streets Policy incorporates principles found in MnDOT’s Complete Streets Handbook and the 2024 Minnesota Statute for Complete Street Design (Minnesota Statutes §174.75). 9. Include existing and projected traffic counts. Existing ADT: 2,240 Projected ADT: 2,350 (2040) 10. a. Include legal and posted speed limits of abutting roadway sections. 25 MPH Posted Speed Limit 99 State Aid for Local Transportation 395 John Ireland Blvd. MS 500 St. Paul, MN 55155 Revision Date: 04/18/2022 For more information visit: www.dot.state.mn.us/stateaid/variance.html 5 b. Include the legal and posted speed limit on the roadway section. 25 MPH Posted Speed Limit 11. Provide information on the economic impacts which may result from the requested variance. For example compare the difference in cost to construct to standard versus the preferred alternative. MN Rules, part 8820.3300, subpart 1a, item D, MN Rules, part 8820.3400, subpart 3, item A The design of the project was developed to be a cost-effective solution to increase safety around the school campus. The existing northern curb line is proposed to be left in place, while the south curb line is modified to narrow the pavement surface and construct the bikeway and bumpouts. To incorporate 11’ drive lanes while maintaining the proposed bicycle and pedestrian improvements, the project would need to be modified in one of two ways:  Reducing the width of the green boulevard space from 5’ to 3’ o This change would require the boulevard space to be paved, rather than planted, resulting in a cost increase of $35,000 due to the increased quantity of bituminous pavement and 4” concrete walk.  Moving the northern curb line to the north by 2’ o This change would nearly double the quantity of curb and gutter needed for the project and require reconstructing 6 driveway aprons. Combined with the additional 2’ of bituminous pavement, this would result in a cost increase of $125,000. This project was made possible by a Safe Routes to School infrastructure grant, and the city has limited capacity to absorb cost increases above the award value. Long-term, additional impervious surface also comes with added maintenance costs. Adding additional bituminous width and/or paving the boulevard for 11’ drive lanes will result in comparatively more expensive mill & overlay, crack sealing, concrete replacement, and pothole patching projects over the life of the project. Click or tap here to enter text. 12. Provide information on the social impacts which may result from the requested variance. MN Rules, part 8820.3300, subpart 1a, item D, MN Rules, part 8820.3400, subpart 3, item A This project has been developed as part of the State Aid Safe Routes to School program and incorporates several tried, tested, and proven countermeasures documented by the Federal Highway Administration (FHWA) and MnDOT’s Best Practices for Pedestrian and Bicycle Safety (January 2021). These include marked crosswalks, curb extensions, and separated bike lanes. 100 State Aid for Local Transportation 395 John Ireland Blvd. MS 500 St. Paul, MN 55155 Revision Date: 04/18/2022 For more information visit: www.dot.state.mn.us/stateaid/variance.html 6 The implementation of the combination of multiple countermeasures is viable on this project due to the proposed reduction in lane width. Providing these safer pedestrian and bicycle facilities can have the social effect of increased mode share from active transportation methods, especially for the school-aged children this project is primarily intended to benefit. This fulfills goals in both the city’s 2014 Safe Routes to School Comprehensive Plan and 2020 Climate Action Plan (Objective 3: Reduce city-wide transportation-related emissions and Vehicle Miles Traveled (VMT) and Objective 4: Encourage alternate forms of transportation, promoting a healthier mobility network). Increased pedestrian safety and bicyclist safety also contribute to the State of Minnesota’s Toward Zero Deaths goals. 13. Provide information on the safety impacts which may result from the requested variance. For example provide the summary data on the number of crashes, type of crashes, severity of crashes, and contributing factors and crash modification factors with or without meeting the design element in the variance request. MN Rules, part 8820.3300, subpart 1a, item D, MN Rules, part 8820.3400, subpart 3, item A The past 10.75 years (January 2014-September 2024) of available crash data was provided by MnDOT’s Crash Database (MnCMAT2). Within the study area along E 70th St, between Elliot Ave and 12th Ave, there was a total of 12 reported crashes. None of these crashes involved pedestrians nor bicyclists. Six right-angle crashes occurred at the Elliot Ave intersection, one right-angle crash occurred at the STEM Elementary School driveway, and five crashes occurred at the 12th Ave intersection. A summary of these crashes, their crash types, and severity are provided below:  E 70th St and Elliot Ave Intersection: 6 right-angle crashes involving a northbound and eastbound vehicle. One resulting in a minor injury, two resulting in possible injuries, and three property damage crashes. The police narratives from most of these crashes indicated that drivers on E 70th St were likely traveling at unreasonable speeds and did not allow vehicles entering E 70th from Elliot Ave the appropriate amount of reaction time after coming to a stop.  E 70th St and STEM Elementary School Driveway: 1 right-angle crash involving exiting vehicle from driveway and eastbound vehicle on E 70th St. Crash resulted in property damage only. The crash occurred due to miscommunication/mis-signaling from the driver on E 70th St.  E 70th St and 12th Ave Intersection: 2 right angle crashes, both resulting in property damage only. Both incidents involved a vehicle that did not stop at the 4-way stop. 2 rear end collisions at the stop signs, both resulting in possible injuries. 1 single vehicle collision due to errant driving during construction activity, resulting in property damage only. 101 State Aid for Local Transportation 395 John Ireland Blvd. MS 500 St. Paul, MN 55155 Revision Date: 04/18/2022 For more information visit: www.dot.state.mn.us/stateaid/variance.html 7  1 Minor Injury Crash occurred at the intersection of E 70th St and Elliot Ave. The crash was a right-angle crash between a northbound left-turning vehicle and eastbound through-traveling vehicle. The proposed design with the variance request for this Safe Routes to School project does not anticipate introducing any negative safety implications. The MnDOT’s Facility Design Guide (FDG) Chapter 4A.4.4, states that narrower lanes are typically appropriate in urban contexts that have low-speed, low-volume, and low-crash severities, while providing space for other features (e.g., bike lanes). Narrower lanes will also reduce the crossing distances for students and residents walking, biking, and rolling in the area, improving the safety and comfort of the facility. Additionally, the FDG Chapter 4A-7 states that the use of lanes narrower than 12 feet “has not generally been associated with increased crash frequencies…[therefore], the Highway Safety Manual and Crash Modification Factor (CMF) Clearinghouse present the same CMF for 10-, 11-, and 12-foot lanes in urban and suburban contexts.” However, according to the FDG, Minnesota research has discovered narrower lanes were associated with lower crash frequencies. The combined strategies of narrower lanes, curb extensions, high visibility crosswalk markings and advanced signing proposed at Elliot Ave, 10th Ave, 11th Ave, and 12th Ave will meet the project’ goals to improve pedestrian comfort, visibility, and manage vehicle speeds. These strategies also have been shown to slow turning vehicles, improve stop/yield compliance, and improve visibility at intersections for vehicles making turns from side streets. 14. Provide information on the environmental impacts which may result from the requested variance. MN Rules, part 8820.3300, subpart 1a, item D, MN Rules, part 8820.3400, subpart 3, item A Environmentally, the project also proposes a reduction in impervious surface from the existing corridor with an increase in plantable areas. The existing corridor has a grass buffer space between the sidewalk and the school’s parking lot. By relocating that space to be between the walk/bike lane and curb and widening it, the project aims to create a more defined buffer space between vehicle traffic and pedestrian/bicycle traffic to increase comfort and safety. This reconfiguration of the pedestrian/bicycle space is possible due to the proposed lane width variance, without which this project would require increasing impervious surface in the corridor area due to the need to pave the buffer space between the curb and walk/bike lane. 15. Provide information on the effectiveness of the project in eliminating an existing and projected deficiency in the transportation system. MN Rules, part 8820.3300, subpart 1a, item E, MN Rules, part 8820.3400, subpart 3, item B 102 State Aid for Local Transportation 395 John Ireland Blvd. MS 500 St. Paul, MN 55155 Revision Date: 04/18/2022 For more information visit: www.dot.state.mn.us/stateaid/variance.html 8 The City of Richfield's 2014 Safe Routes to School Plan aimed to enhance safety for children. A 2021 study focused on engineering strategies for the Dual Language and STEM School campus, leading to a 2023 demonstration project that improved driver awareness, reduced vehicle speeds, and increased overall comfort. The area surrounding E 70th St is fairly built out and mostly residential, providing an east-west connection through town. The primary deficiencies that exist for this segment of E 70th include motor vehicle speeds exceeding the speed limit and lack of safe and comfortable crossing locations for the school campus. This variance request for 10-foot lanes is one of several strategies in the proposed design aimed at enhancing safety and comfort for students and residents, aligning with the goals of the Safe Routes to School Plan. Provide information on the effects on adjacent lands. MN Rules, part 8820.3300, subpart 1a, item F, MN Rules, part 8820.3400, subpart 3, item C Modifying the project design for 11’ drive lanes does not require any additional right of way acquisition. The current 10’ design allows the city to leave the north curb line in place, which eliminates the need to reconstruct 6 residential driveways and should allow access to these properties during construction. 16. Provide information on the number of persons affected. MN Rules, part 8820.3300, subpart 1a, item G, MN Rules, part 8820.3400, subpart 3, item D E 70th Street is classified as an urban major collector roadway from Lyndale Avenue to 12th Avenue and provides east-west connectivity across the eastern portion of the City. Within the project area, the roadway directly connects to low- and medium-density residential neighborhoods and segments of commercial businesses. The Richfield Dual Language School and Richfield STEM School have approximately 340 and 510 families enrolled, respectively, which accounts for approximately 20 percent of the school district’s enrollment (2020 data). Of these families, there are approximately 240 families total that live within a one-half mile walkshed of their school (~30% of the total campus). Data from the 2021 Engineering Study notes that at the time of the study, less than 10% of students walked and biked to school. However, the survey noted more students and families wished they would feel more comfortable walking or biking to school. 17. Provide information on the safety considerations and mitigations as they apply to pedestrians. MN Rules, part 8820.3300, subpart 1a, item H (1), MN Rules, part 8820.3400, subpart 3, item F Reducing travel lane widths to 10-ft, implementing curb extensions, installing a sidewalk-level bikeway, and enhancing the signing/striping are anticipated to promote traffic calming and improve the safety/comfort of students crossing E 70th to and from school by foot. Narrowing 103 State Aid for Local Transportation 395 John Ireland Blvd. MS 500 St. Paul, MN 55155 Revision Date: 04/18/2022 For more information visit: www.dot.state.mn.us/stateaid/variance.html 9 the lanes, specifically, will allow for shortened crossing distances at each intersection and allow for wider curb extensions that improve pedestrian visibility. 18. Provide information on the safety considerations and mitigations as they apply to bicyclists. MN Rules, part 8820.3300, subpart 1a, item H (2), MN Rules, part 8820.3400, subpart 3, item F Reducing travel lane widths to 10-ft, implementing curb extensions, installing a sidewalk-level bikeway, and enhancing the signing/striping are anticipated to promote traffic calming and improve the safety/comfort of students crossing E 70th to and from school by bicycle. Narrowing the lanes, specifically, will allow for shortened crossing distances at each intersection and allow for wider curb extensions that improve bicycle visibility. Additionally, the project’s raised bikeway will encourage and allow more students and residents to utilize the bike facilities in a more safe/comfortable manner, especially during school pick-up and drop-off times, when vehicular traffic is heaviest. 19. Provide information on the safety considerations and mitigations as they apply to the motoring public. MN Rules, part 8820.3300, subpart 1a, item H (3), MN Rules, part 8820.3400, subpart 3, item F For non-freeway roadways in urban settings, MnDOT’s FDG Chapter 4A-4 notes that lane widths of 10-ft are typically appropriate when truck and bus volumes are relatively low and design speeds are 35 mph or less. The FDG continues to note that lane width consideration for roadways of speeds between 20-35 mph should begin at 10-ft. Depending on the circumstances, 11-ft lanes may be more appropriate. However, the proposed Safe Routes to School project does not suggest the need for wider 11-ft lanes. 20. Provide information on the safety considerations and mitigations as they apply to fire, police, and emergency units. MN Rules, part 8820.3300, subpart 1a, item H (4), MN Rules, part 8820.3400, subpart 3, item F The proposed design maintains a minimum unobstructed pavement width of 22.75’. This width is greater than the minimum of 20’ required by Section 503 of the MN Fire Code (2020). The eastbound direction has parking space where cars can pull over to let emergency vehicles pass without delay. The reduced lane width can benefit emergency services by reducing vehicle speed, resulting in fewer serious crashes. 21. ☒ Include available accident data in detail that indicates the resulting damage (property damage/injury/death), contributing causes, and location. The Minnesota Crash Mapping Analysis Tool (MnCMAT) is available thru the SALT Traffic Safety website at http://www.dot.state.mn.us/stateaid/crashmapping.html. Note that access to the MnCMAT application requires approval of the city or county engineer. Questions on gaining access or use of the application can be directed to mcmat.dot@state.mn.us. 104 State Aid for Local Transportation 395 John Ireland Blvd. MS 500 St. Paul, MN 55155 Revision Date: 04/18/2022 For more information visit: www.dot.state.mn.us/stateaid/variance.html 10 See Attachment D for detailed accident data; see response to Question 13 for a summary. 22. Provide information on the effect on future maintenance. MN Rules, part 8820.3400, subpart 3, item E Adding additional bituminous width and/or paving the boulevard for 11’ drive lanes will result in comparatively more expensive mill & overlay, crack sealing, concrete replacement, and pothole patching projects over the life of the project. Each additional foot of bituminous width is estimated to add approximately 2.5% to pavement maintenance costs for the project area, while additional concrete is expected to add approximately 25% to 30% to concrete maintenance costs. 23. Provide information on the effect that the rule and standards may have in imposing an undue burden on a city or county. MN Rules, part 8820.3400, subpart 3, item G To adhere to the rule standards, the City anticipates the project would impose undue burden on the city, its residents, and its students. These burdens include additional construction and maintenance cost as well as undue burdens associated with not maximizing the design to meet goals set by the Safe Route to School program, Active Transportation and Complete Streets policies. 24. Any other pertinent factors. None. Variance Submittal When you are ready to submit this variance request, save the checklist with the project number and Variance Request in the name of the document, e.g., 088-888-008VarianceRequest.doc. This completed checklist and required attachments should be submitted electronically to your District State Aid Engineer by the variance submittal date. 105 _____________________________________________________________________________________ Appendix A City Council Cerfied Resoluon 106 RESOLUTION NO. REQUESTING A VARIANCE FROM STANDARD FOR STATE AID OPERATION FOR PROJECT NO. SAP 157-113-008 WHEREAS, the City of Richfield is preparing plans for a Safe Routes to School infrastructure project for MSAS 113 (E 70th Street) from Elliot Avenue to 12th Avenue; and WHEREAS, Minnesota Rules for State Aid operation 8820.9941 requires that 11 foot travel lanes be used for vehicle lanes, but that 10 foot travel lanes may be considered where truck and bus volumes are relatively low, rights-of-way are constrained, and design speeds are 35 mph or less; and WHEREAS, the reasons for this variance request are:  This variance is being requested due to the project’s nature as a Safe Routes to School project. The goals of the project are to increase crossing safety and comfort, reduce crossing distance, and reduce traffic speed, while providing comfortable and safe spaces for pedestrians and bicyclists to access the school.  Reducing lane width to 10’, in concert with bumpouts, accessible curb ramps, crosswalk markings, and improved signage all combine to create shorter, higher visibility crossings for elementary school students and neighbors.  The design for this project has been developed over the past four years using Richfield’s Public Engagement Policy, which aims to identify context-sensitive solutions to local transportation issues using multiple phases of public engagement. The project design is in accordance with Richfield’s Complete Streets Policy and incorporates community feedback to improve the safety and comfort for the children in the area, specifically those accessing the Richfield Science, Technology, Engineering, and Math (STEM) School and the Richfield Dual Language School campus. Richfield’s guiding documents—including the Climate Action Plan, Active Transportation Action Plan, and Guiding Principles for Transportation Projects—support this context-sensitive design approach and the city’s Complete Streets Policy incorporates principles found in MnDOT’s Complete Streets Handbook and the 2024 Minnesota Statute for Complete Street Design (Minnesota Statutes §174.75); NOW, THEREFORE, BE IT RESOLVED, that the Richfield City Council does hereby request a variance from Minnesota Department of Transportation State Aid Operations Rules Chapter 8820.9941 (Minimum Design Standards: On-Road Bicycle Facility For Urban; New or Reconstruction Projects) to allow 10 foot vehicle lanes in lieu of 11 foot vehicle lanes; BE IT FURTHER RESOLVED, that the Richfield City Council hereby indemnifies, saves and hold harmless the State of Minnesota and its agents and employees of and from claims, demands, actions, or causes of action arising out of or by reason of roadway construction in accordance with Minnesota Rules 8820.9941 and further agrees to defend 107 at their sole cost and expense any action or proceeding commenced for the purpose of asserting any claim arising as a result of the granting this variance. Adopted by the City Council of the City of Richfield, Minnesota this 10th day of December, 2024. Mary Supple, Mayor ATTEST: Michelle Friedrich, City Clerk 108 _____________________________________________________________________________________ Appendix B Project Locaon Map 109 Richfield Dual Richfield Dual Language SchoolLanguage School Richfield S.T.E.M. Richfield S.T.E.M. SchoolSchool E 70th StE 70th St Elliot Ave Elliot Ave 10th Ave S10th Ave S11th Ave S11th Ave S12th Ave S12th Ave S13th Ave S13th Ave S14th Ave S14th Ave SChicago AveChicago AveE 70th StE 70th St E 71st StE 71st StE 71st StE 71st St E 71st StE 71st St N Legend - Leyenda Project area - Ubicación Proposed enhanced crossing - Mejora- mientos al cruce Proposed off-street bikeway and sidewalk upgrade - Carril protegido para bicis y mejoramientos a las banquetas110 _____________________________________________________________________________________ Appendix C Typical Secons 111 E 70th St - Exisng Typical Secon E 70th St - Proposed Typical Secon 112 _____________________________________________________________________________________ Appendix D Crash Reports 113 Crash Detail Report - Short Form Richfield 70th St Elliot-12th INCIDENT ID 00943769 ROUTE SYS 05-MSAS ROUTE NUM 0113 MEASURE 1.336 ROUTE NAME E 70TH ST ROUTE ID 0500023963620113-I COUNTY 27-Hennepin CITY RichfieldINTERSECT WITH # VEH 2 # KILL 0 DATE 09/29/21 TIME 15:41 DAY Wed LAT 44.876303 LONG -93.261898 UTM X 479314.7 UTM Y 4969241.9 WORK ZONE TYPE NOT APPLICABLE BASIC TYPE Angle CRASH SEVERITY B - Minor Injury FIRST HARMFUL Motor Vehicle In Transport LIGHT CONDITION Daylight WEATHER PRIMARY Clear Unit Type Vehicle Type Direction of Travel Maneuver Age/Sex Physical Cond Contributing Factor 1 Unit 1 Motor Vehicle in Transport Passenger Car Northbound Moving Forward 47 F Apparently Normal Disregard Other Traffic Signs Unit 2 Motor Vehicle in Transport Sport Utility Vehicle Eastbound Moving Forward 37 M Apparently Normal No Clear Contributing Action Unit 3 Unit 4 OFFICER SKETCH NARRATIVEUNIT 1 WAS TRAVELING NB ON ELLIOT TO 70TH STREET. UNIT 1STATED SHE STOPPED AT THE STOP SIGN SEVERAL CARS AND THENSTARTED TO MAKE A LEFT TURN TO GO WEST ON 70TH AND UNIT 2CAME OUT OF NOWHERE WHEN THE T-BONE OCCURRED. UNIT 2 HADRIGHT OF WAY AND WAS TRAVELING EB ON 70TH APPROACHINGELLIOT WHEN THEY ADVISED UNIT 1 DID NOT MAKE A COMPLETESTOP AT THE STOP SIGN AND HIT THEM. WITNESS ADVISED UNIT 1APPEARED TO STOP AT THE STOP SIGN BUT THEN CONTINUED AS IFTHEY BELIEVED UNIT 2 ALSO HAD A STOP SIGN WHICH THEY DID NOT.UNIT 1 OCCUPANTS BOTH HAD MINOR INJURIES AT THE SCENE(PHOTOGRAPHED) AND WERE ASSESSED BY HENNEPIN HEALTHCAREMEDICS RUN 21076557 BUT NOT TRANSPORTED. INCIDENT ID 11063937 ROUTE SYS 05-MSAS ROUTE NUM 0113 MEASURE 1.342 ROUTE NAME 70TH ST E ROUTE ID 0500023963620113-I COUNTY 27-Hennepin CITY RichfieldINTERSECT WITH # VEH 2 # KILL 0 DATE 08/26/15 TIME 17:25 DAY Wed LAT 44.876304 LONG -93.261760 UTM X 479325.6 UTM Y 4969241.9 WORK ZONE TYPE NOT APPLICABLEBASIC TYPE Angle CRASH SEVERITY N - Prop Damage Only FIRST HARMFUL Motor Vehicle In Transport LIGHT CONDITION Daylight WEATHER PRIMARY Clear Unit Type Vehicle Type Direction of Travel Maneuver Age/Sex Physical Cond Contributing Factor 1 Unit 1 Motor Vehicle in Transport Passenger Car Northbound Moving Forward 58 F Apparently Normal Failure to Yield Right-of-Way Unit 2 Motor Vehicle in Transport Sport Utility Vehicle Eastbound Moving Forward 53 F Apparently Normal No Clear Contributing Action Unit 3 Unit 4 OFFICER SKETCH NARRATIVEU1 WAS NB ON ELLIOT AVE S AT THE INTERSECTION WITH 70TH ST E.U2 WAS EB ON 70TH ST E, IN THE INTERSECTION WITH ELLIOT AVE S.U1 FAILED TO YIELD THE RIGHT OF WAY TO U2, AND THE TWOVEHICLES COLLIDED IN THE INTERSECTION. U1 SUSTAINED SEVEREDAMAGE TO THE FRONT OF THE VEHICLE, INCLUDING THE BUMPERBEING PARTIALLY TORN OFF. U2 SUSTAINED LIGHT DAMAGE TO THEPASSENGER SIDE ALONG THE SIDE OF THE VEHICLE. D1 STATED,THROUGH A BYSTANDER WHO WAS ABLE TO TRANSLATE BETWEENSPANISH AND ENGLISH DUE TO THE FACT THAT D1 DOES NOT SPEAKENGLISH, THAT SHE HAD STOPPED FOR THE STOP SIGN, BUT THENBEGAN MOVING INTO INTERSECTION. SHE STATED THAT U2 WASSPEEDING, AND THUS STOPPED IN THE INTERSECTION (PRESUMABLYMISJUDGED U2'S SPEED AND DISTANCE), AND THAT WHEN U2 TRIEDTO GO AROUND HER THEY COLLIDED IN THE INTERSECTION. D2STATED THAT SHE WAS EB ON 70TH ST E, AND THAT U1 PULLED IN Report Generated 11/26/2024 MnCMAT 2.0.0 Page 1 of 7114 Crash Detail Report - Short Form Richfield 70th St Elliot-12th INCIDENT ID 11079597 ROUTE SYS 05-MSAS ROUTE NUM 0113 MEASURE 1.342 ROUTE NAME 70TH STREET ROUTE ID 0500023963620113-I COUNTY 27-Hennepin CITY RichfieldINTERSECT WITH # VEH 2 # KILL 0 DATE 11/13/15 TIME 09:05 DAY Fri LAT 44.876304 LONG -93.261760 UTM X 479325.6 UTM Y 4969241.9 WORK ZONE TYPE NOT APPLICABLE BASIC TYPE Angle CRASH SEVERITY C - Possible Injury FIRST HARMFUL Motor Vehicle In Transport LIGHT CONDITION Daylight WEATHER PRIMARY Clear Unit Type Vehicle Type Direction of Travel Maneuver Age/Sex Physical Cond Contributing Factor 1 Unit 1 Motor Vehicle in Transport Passenger Car Eastbound Moving Forward 61 F Apparently Normal No Clear Contributing Action Unit 2 Motor Vehicle in Transport Passenger Car Northbound Moving Forward 22 M Apparently Normal Failure to Yield Right-of-Way Unit 3 Unit 4 OFFICER SKETCH NARRATIVEVEH 1 WAS TRAVELLING EAST ON 70TH STREET. VEH 2 WASTRAVELLING NORTH ON ELLIOT AVE SO. VEH 2 FAILED TO YEILD THERIGHT OF WAY. VEH 1 STRUCK VEH 2. DRIVER VEH 2, NO MN D/L & NOINS. INCIDENT ID 00447992 ROUTE SYS 05-MSAS ROUTE NUM 0113 MEASURE 1.453 ROUTE NAME E 70TH ST ROUTE ID 0500023963620113-I COUNTY 27-Hennepin CITY RichfieldINTERSECT WITH # VEH 2 # KILL 0 DATE 04/27/17 TIME 07:31 DAY Thu LAT 44.876315 LONG -93.259511 UTM X 479503.2 UTM Y 4969242.6 WORK ZONE TYPE NOT APPLICABLEBASIC TYPE Angle CRASH SEVERITY N - Prop Damage Only FIRST HARMFUL Motor Vehicle In Transport LIGHT CONDITION Sunrise WEATHER PRIMARY Cloudy Unit Type Vehicle Type Direction of Travel Maneuver Age/Sex Physical Cond Contributing Factor 1 Unit 1 Motor Vehicle in Transport Sport Utility Vehicle Northbound Turning Left 37 M Apparently Normal Failure to Yield Right-of-Way Unit 2 Motor Vehicle in Transport Sport Utility Vehicle Eastbound Moving Forward 37 M Apparently Normal No Clear Contributing Action Unit 3 Unit 4 OFFICER SKETCH NARRATIVEUNIT 1 WAS EXITING THE RICHFIELD'S S.T.E.M. SCHOOL PARKING LOTON THE NORTH SIDE TO 70TH STREET EAST. UNIT 1 WAS ATTEMPTINGTO TURN WESTBOUND 70TH ST E WHEN UNIT 2 WHO WAS TRAVELINGEASTBOUND 70TH ST COLLIDED WITH HIM. DRIVER OF UNIT 1 STATEDHE SAW UNIT 2 TURN ON HIS RIGHT TURN SIGNAL AND BEGIN TOSLOW DOWN AS IF HE WAS TURNING INTO THE ENTRANCE TO THESCHOOL. UNIT 1 THEN PULLED OUT ON TO 70TH TO TURN LEFT WHENUNIT 2 CONTINUED STRAIGHT EASTBOUND AND COLLIDED WITH HIM.DRIVER OF UNIT 2 STATED HE DID NOT HAVE HIS TURN SIGNAL ONAND THAT UNIT 1 PULLED OUT IN FRONT OF HIM AND HE WAS UNABLETO STOP IN TIME AND COLLIDED WITH UNIT 1. UNIT 2 DRIVER ALSOSTATED HE DROPS HIS DAUGHTER OFF AT SCHOOL ON 12TH AVE SON THE EAST SIDE OF THE SCHOOL AND NOT IN THE NORTH PARKINGLOT. Report Generated 11/26/2024 MnCMAT 2.0.0 Page 2 of 7115 Crash Detail Report - Short Form Richfield 70th St Elliot-12th INCIDENT ID 01165191 ROUTE SYS 05-MSAS ROUTE NUM 0113 MEASURE 1.527 ROUTE NAME E 70TH ST ROUTE ID 0500023963620113-I COUNTY 27-Hennepin CITY RichfieldINTERSECT WITH 12TH AVE S # VEH 2 # KILL 0 DATE 03/09/24 TIME 17:10 DAY Sat LAT 44.876318 LONG -93.258005 UTM X 479622.2 UTM Y 4969242.5 WORK ZONE TYPE NOT APPLICABLE BASIC TYPE Angle CRASH SEVERITY N - Prop Damage Only FIRST HARMFUL Motor Vehicle In Transport LIGHT CONDITION Daylight WEATHER PRIMARY Clear Unit Type Vehicle Type Direction of Travel Maneuver Age/Sex Physical Cond Contributing Factor 1 Unit 1 Motor Vehicle in Transport Sport Utility Vehicle Northbound Moving Forward 34 M Apparently Normal Unknown Unit 2 Motor Vehicle in Transport Passenger Car Westbound Moving Forward 28 F Apparently Normal Unknown Unit 3 Unit 4 OFFICER SKETCH NARRATIVEDRIVER OF UNIT 1 STATED WAS TRAVELING NB ON 12TH AVE. STATEDCAME TO A FULL STOP AT THE INTERSECTION ON 70TH ST. THENCONTINUED NB AND HE STATED UNIT 2 GOT IN FRONT OF HISVEHICLE AND HE ENDED UP STRIKING UNIT 2 ON THE REAR DRIVER'SSIDE. DRIVER OF UNIT 2 STATED WAS TRAVELING WB ON 70TH ST.STATED CAME TO A FULL STOP AT THE INTERSECTION ON 12TH AVE.THEN SHE CONTNUED WB ON 70TH ST. AND WAS HIT BY UNIT 1 ONTHE SIDE OF HER VEHICLE, CAUSING TO SPIN AT 180 DEGREES ANDENDED UP FACING EB ON 70TH ST. DRIVER OF UNIT 2 WAS CITED FORNO MN DL. INCIDENT ID 00625610 ROUTE SYS 05-MSAS ROUTE NUM 0113 MEASURE 1.530 ROUTE NAME E 70TH ST ROUTE ID 0500023963620113-I COUNTY 27-Hennepin CITY RichfieldINTERSECT WITH 12TH AVE S # VEH 2 # KILL 0 DATE 08/04/18 TIME 12:10 DAY Sat LAT 44.876317 LONG -93.257943 UTM X 479627.1 UTM Y 4969242.5 WORK ZONE TYPE NOT APPLICABLEBASIC TYPE Angle CRASH SEVERITY N - Prop Damage Only FIRST HARMFUL Motor Vehicle In Transport LIGHT CONDITION Daylight WEATHER PRIMARY Rain Unit Type Vehicle Type Direction of Travel Maneuver Age/Sex Physical Cond Contributing Factor 1 Unit 1 Motor Vehicle in Transport Passenger Car Eastbound Moving Forward 20 M Apparently Normal Ran Stop Sign Unit 2 Motor Vehicle in Transport Sport Utility Vehicle Southbound Moving Forward 48 F Apparently Normal No Clear Contributing Action Unit 3 Unit 4 OFFICER SKETCH NARRATIVEUNIT #1 WAS EASTBOUND ON 70TH ST AND WENT THROUGH THESTOP SIGN AT 12TH AVE S. UNIT #2 WAS SOUTHBOUND ON 12TH ANDHAD ALREADY STOPPED AT THE 4 WAY STOP SIGN AT 70TH ST. UNIT #2WAS PROCEEDING THROUGH THE INTERSECTION WHEN UNIT #1STRUCK HER IN THE PASSENGER SIDE REAR QUADRANT. UNIT #2HAD DISABLING DAMAGE ON HER TIRE. THE DRIVER OF UNIT #1 WASREVOKED AND SAID HE DID NOT HAVE INSURANCE. D1 ALSO HAS ACONVICTION FOR NO INSURANCE FROM MAY 2018. HE WAS CITEDFOR DAR, NO INSURANCE AND FAIL TO OBEY TRAFFIC CONTROLDEVICE #271818203076. Report Generated 11/26/2024 MnCMAT 2.0.0 Page 3 of 7116 Crash Detail Report - Short Form Richfield 70th St Elliot-12th INCIDENT ID 00453682 ROUTE SYS 05-MSAS ROUTE NUM 0113 MEASURE 1.545 ROUTE NAME E 70TH ST ROUTE ID 0500023963620113-I COUNTY 27-Hennepin CITY RichfieldINTERSECT WITH 12TH AVE S # VEH 1 # KILL 0 DATE 05/14/17 TIME 17:43 DAY Sun LAT 44.876313 LONG -93.257640 UTM X 479651.0 UTM Y 4969241.9 WORK ZONE TYPE Lane Closure BASIC TYPE Single Vehicle Run Off Road CRASH SEVERITY N - Prop Damage Only FIRST HARMFUL Fence (Non-Median Barrier) LIGHT CONDITION Daylight WEATHER PRIMARY Clear Unit Type Vehicle Type Direction of Travel Maneuver Age/Sex Physical Cond Contributing Factor 1 Unit 1 Motor Vehicle in Transport Passenger Car Eastbound Moving Forward 38 F Apparently Normal Other Contributing Action Unit 2 Unit 3 Unit 4 OFFICER SKETCH NARRATIVEUNIT #1 WAS TURNING RIGHT FROM NORTHBOUND 12TH AVE S. TOTRAVEL EAST ON 70TH ST. ROAD CONSTRUCTION WAS TAKING PLACEAND ALL LANES WERE MARKED PROPERLY. UNIT #1 ACCELERATED,TURNED HARD RIGHT, OVERCORRECTED, AND THEN LEFT THEROADWAY GOING OVER THE CURB, SIDEWALK, AND CRASHINGTHROUGH A FENCE ON THE NORTH SIDE OF 7001 12TH AVE S. THEDRIVER OF UNIT #1 STATED THE BRAKES FAILED ON THE VEHICLE.DAMAGE TO THE FENCE, GRASS, AND UNIT #1. DRIVER OF UNIT #1WAS ISSUED CITATION #271817201997 FOR NO MN DL MSS 171.02, ANDFAILURE TO DRIVE IN A SINGLE LANE MSS 169.18. INCIDENT ID 11042606 ROUTE SYS 05-MSAS ROUTE NUM 0115 MEASURE 0.995 ROUTE NAME 12th Avenue South ROUTE ID 0500023963620115-I COUNTY 27-Hennepin CITY RichfieldINTERSECT WITH # VEH 2 # KILL 0 DATE 06/09/15 TIME 02:56 DAY Tue LAT 44.876320 LONG -93.257936 UTM X 479627.6 UTM Y 4969242.7 WORK ZONE TYPE NOT APPLICABLEBASIC TYPE Sideswipe Same Direction CRASH SEVERITY C - Possible Injury FIRST HARMFUL Parked Motor Vehicle LIGHT CONDITION Dark (Str Lights On) WEATHER PRIMARY Clear Unit Type Vehicle Type Direction of Travel Maneuver Age/Sex Physical Cond Contributing Factor 1 Unit 1 Motor Vehicle in Transport Passenger Car Northbound Moving Forward 24 M Apparently Normal ILLEGAL/UNSAF SP Unit 2 Parked/Stalled Motor Vehicle Passenger Car Northbound VEH PRKD LEGALLY 24 M NOT APPLICABLE No Clear Contributing Action Unit 3 Unit 4 OFFICER SKETCH NARRATIVEUNIT 2 WAS PARKED LEGALLY ON 12TH AV S IN FRONT OF 6935 12THAV S FACING NB. UNIT 1 WAS TRAVELING NB ON 12TH AND STRUCKUNIT 2 AND THEN CONTINUED TRAVELING NB. PICTURES OF THEDAMAGE HAVE BEEN UPLOADED INTO EVIDENCE. THE DRIVER OFUNIT 1 WAS CITED FOR NO INSURANCE, CITATION # 271815202389.PLEASE SEE RICHFIELD REPORT # 15001775 FOR INFORMATIONRELATING TO THE CAUSE OF THE ACCIDENT. Report Generated 11/26/2024 MnCMAT 2.0.0 Page 4 of 7 Incide n t R e m o v e d f r o m a n a l y s i s d u e t o outsid e o f p r o j e c t a r e a 117 Crash Detail Report - Short Form Richfield 70th St Elliot-12th INCIDENT ID 11052491 ROUTE SYS 05-MSAS ROUTE NUM 0115 MEASURE 0.995 ROUTE NAME 70TH STREET ROUTE ID 0500023963620115-I COUNTY 27-Hennepin CITY RichfieldINTERSECT WITH # VEH 2 # KILL 0 DATE 07/20/15 TIME 17:00 DAY Mon LAT 44.876320 LONG -93.257936 UTM X 479627.6 UTM Y 4969242.7 WORK ZONE TYPE NOT APPLICABLE BASIC TYPE Rear End CRASH SEVERITY C - Possible Injury FIRST HARMFUL Motor Vehicle In Transport LIGHT CONDITION Daylight WEATHER PRIMARY Clear Unit Type Vehicle Type Direction of Travel Maneuver Age/Sex Physical Cond Contributing Factor 1 Unit 1 Motor Vehicle in Transport Sport Utility Vehicle Northbound Moving Forward 53 F Apparently Normal No Clear Contributing Action Unit 2 Motor Vehicle in Transport VAN OR MINIVAN Northbound Moving Forward 74 F Apparently Normal ILLEGAL/UNSAF SP Unit 3 Unit 4 OFFICER SKETCH NARRATIVEVEH 1 WAS TRAVELLING NORTH ON 12TH AVE. VEH 1 STOPPED FORTHE STOP SIGN AT 70TH ST. VEH 2 WAS TRAVELLING NORTH ON 12THAVE SO, FAILED TO STOP AND STRUCK VEH 2. OFFICER BULLARD WASFIRST ON SCENE - STATED DRIVER VEH 2 WAS ACTING DIFFERENT.PBT DRIVER VEH 2 - NEG RESULTS. DRIVER VEH 2 ISSUED CITATION -MAILED TO HER RESIDENCE. INCIDENT ID 11083282 ROUTE SYS 05-MSAS ROUTE NUM 0115 MEASURE 0.995 ROUTE NAME 70TH STREET ROUTE ID 0500023963620115-I COUNTY 27-Hennepin CITY RichfieldINTERSECT WITH # VEH 2 # KILL 0 DATE 12/08/15 TIME 08:23 DAY Tue LAT 44.876320 LONG -93.257936 UTM X 479627.6 UTM Y 4969242.7 WORK ZONE TYPE NOT APPLICABLEBASIC TYPE Rear End CRASH SEVERITY C - Possible Injury FIRST HARMFUL Motor Vehicle In Transport LIGHT CONDITION Daylight WEATHER PRIMARY Clear Unit Type Vehicle Type Direction of Travel Maneuver Age/Sex Physical Cond Contributing Factor 1 Unit 1 Motor Vehicle in Transport VAN OR MINIVAN Eastbound VEH STOPPED IN TRAFFIC 38 M Apparently Normal No Clear Contributing Action Unit 2 Motor Vehicle in Transport Passenger Car Eastbound Moving Forward 46 M Apparently Normal ILLEGAL/UNSAF SP Unit 3 Unit 4 OFFICER SKETCH NARRATIVEVEH 1 WAS TRAVELLING EAST ON 70TH ST, AND STOPPED AT THESTOP SIGN. VEH 2 WAS TRAVELLING EAST ON 70TH ST, FAILED TOSLOW AND REAR-ENDED VEH 1. Report Generated 11/26/2024 MnCMAT 2.0.0 Page 5 of 7118 Crash Detail Report - Short Form Richfield 70th St Elliot-12th INCIDENT ID 00718445 ROUTE SYS 10-MUN ROUTE NUM 0218 MEASURE 0.852 ROUTE NAME ELLIOT AVE S ROUTE ID 1000023963620218-I COUNTY 27-Hennepin CITY RichfieldINTERSECT WITH # VEH 2 # KILL 0 DATE 05/07/19 TIME 19:45 DAY Tue LAT 44.876293 LONG -93.261762 UTM X 479325.4 UTM Y 4969240.7 WORK ZONE TYPE NOT APPLICABLE BASIC TYPE Angle CRASH SEVERITY N - Prop Damage Only FIRST HARMFUL Motor Vehicle In Transport LIGHT CONDITION Daylight WEATHER PRIMARY Clear Unit Type Vehicle Type Direction of Travel Maneuver Age/Sex Physical Cond Contributing Factor 1 Unit 1 Motor Vehicle in Transport Passenger Car Northbound Moving Forward 25 F Apparently Normal Failure to Yield Right-of-Way Unit 2 Motor Vehicle in Transport Passenger Car Eastbound Moving Forward 26 F Apparently Normal No Clear Contributing Action Unit 3 Unit 4 OFFICER SKETCH NARRATIVEUNIT 1 WAS TRAVELING NORTHBOUND ON ELLIOT AVE S COMING UPTO 70TH ST. UNIT 2 WAS TRAVELING EASTBOUND ON 70TH ST. UNIT 1HAD A STOP SIGN AT ELLIOT AVE S AND 70TH ST. UNIT 2 DID NOT HAVEA STOP SIGN. UNIT 2 HAS THE RIGHT OF WAY, UNIT 1 FAILED TO YIELDTO UNIT 2. UNIT 1 COLLIDED WITH THE FRONT OF UNIT 2 IN THEMIDDLE OF THE INTERSECTION. INCIDENT ID 01133234 ROUTE SYS 10-MUN ROUTE NUM 0218 MEASURE 0.854 ROUTE NAME ELLIOT AVE S ROUTE ID 1000023963620218-I COUNTY 27-Hennepin CITY RichfieldINTERSECT WITH E 70TH ST # VEH 2 # KILL 0 DATE 09/23/23 TIME 13:25 DAY Sat LAT 44.876304 LONG -93.261762 UTM X 479325.4 UTM Y 4969241.9 WORK ZONE TYPE NOT APPLICABLEBASIC TYPE Left Turn CRASH SEVERITY N - Prop Damage Only FIRST HARMFUL Motor Vehicle In Transport LIGHT CONDITION Daylight WEATHER PRIMARY Cloudy Unit Type Vehicle Type Direction of Travel Maneuver Age/Sex Physical Cond Contributing Factor 1 Unit 1 Motor Vehicle in Transport Passenger Car Westbound Moving Forward 67 F Apparently Normal No Clear Contributing Action Unit 2 Motor Vehicle in Transport Sport Utility Vehicle Eastbound Turning Left 74 M Apparently Normal Failure to Yield Right-of-Way Unit 3 Unit 4 OFFICER SKETCH NARRATIVEUNIT 1 STATED SHE WAS WEST ON 70TH ST E AT ELLIOT AVE S. UNIT 1STATED UNIT 2 WAS EAST ON 70TH ST E MAKING A LEFT TURN TO GONORTH ON ELLIOT AVE S WHEN THEY COLLIDED. UNIT 2 STATED HEWAS EAST ON 70TH ST E MAKING A LEFT TURN TO GO NORTH ONELLIOT AVE S WHEN UNIT 1 STRUCK HIM IN THE INTERSECTION. UNIT1 WAS CITED FOR FAILING TO YIELD WHEN MAKING A LEFT TURN TOANY VEHICLE APPROACHING FROM THE OPPOSITE DIRECTION WHICHIS WITHIN THE INTERSECTION OR SO CLOSE THERETO AS TOCONSTITUTE AN IMMEDIATE HAZARD. Report Generated 11/26/2024 MnCMAT 2.0.0 Page 6 of 7119 Crash Detail Report - Short Form Richfield 70th St Elliot-12th INCIDENT ID 00915268 ROUTE SYS 10-MUN ROUTE NUM 0218 MEASURE 0.855 ROUTE NAME ELLIOT AVE S ROUTE ID 1000023963620218-I COUNTY 27-Hennepin CITY RichfieldINTERSECT WITH # VEH 2 # KILL 0 DATE 06/27/21 TIME 15:19 DAY Sun LAT 44.876334 LONG -93.261761 UTM X 479325.5 UTM Y 4969245.3 WORK ZONE TYPE NOT APPLICABLE BASIC TYPE Angle CRASH SEVERITY C - Possible Injury FIRST HARMFUL Motor Vehicle In Transport LIGHT CONDITION Daylight WEATHER PRIMARY Clear Unit Type Vehicle Type Direction of Travel Maneuver Age/Sex Physical Cond Contributing Factor 1 Unit 1 Motor Vehicle in Transport Passenger Car Southbound Moving Forward 33 F Apparently Normal Failure to Yield Right-of-Way Unit 2 Motor Vehicle in Transport Passenger Car Westbound Moving Forward 42 M Apparently Normal No Clear Contributing Action Unit 3 Unit 4 OFFICER SKETCH NARRATIVEOFFICERS WERE DIPATCH TO A CRASH IN THE INTERSECTION OF70TH STREET EAST AND ELLIOT AVENUE SOUTH. UPON ARRIVALOFFICERS MADE CONTACT WITH THE UNITS INVOLVED IN THE CRASH.UNIT 1 WAS OCUPIED BY JUST THE DRIVER. UNIT 1 HAD A SWOLLENLEFT EYE, SHE STATED THAT SHE MIGHT HAVE HIT HER HAD ANDTHAT HER LEFT SHOULDER HURT. UNIT 1 WAS CHECKED OUT BYHENNEPINC COUNTY MEDICS AND WAS GIVEN AN ICE PACK. UNIT 1DID NOT WANT TO GO TO THE HOSPITAL. UNIT 1 STATED THAT SHEWAS TRAVELING SOUTHBOUND ON ELLIOT AVE S. UNIT 1 STOPPED ATTHE STOP SIGN AND PROCEDED TO DRIVE THROUGH THEINTERSECTION. UNIT 1 THEN STATED THAT SHE NOTICED UNIT 2APROCHING AND THAT SHE BELIEVED UNIT 2 WAS SPEEDING. UNIT 1WAS THEN STRUCK BY UNIT 2. OFFICERS SPOKE WITH UNIT 2, IT WASOCCUPIED BY THREE PARTIES. UNIT 2 HAD THE DRIVERCOMPLAINING OF A HAND INJURY, THE FRONT RIGHT PASSENGER Selection Filter: WORK AREA: County('27') - SPATIAL FILTER APPLIED Analyst: Blake Andert Notes: Report Generated 11/26/2024 MnCMAT 2.0.0 Page 7 of 7120 30"ECTRLPLASTIC BOLLARD DELINEATORS(15' SPACING)1Save: 11/18/2024 11:08 AM kmanzke Plot: 11/18/2024 11:10 AM X:\PT\R\RICHF\179730\5-final-dsgn\51-drawings\10-Civil\cad\dwg\sheet\RI179730Plan_Plan.dwg ##Rev.#Designed ByDrawn ByChecked ByDescriptionDateSEH ProjectRevision IssueRev.#DescriptionDateRevision IssueofRAOAOKMRICHF17973070TH ST. SAFE ROUTES TO SCHOOLIMPROVEMENTSRICHFIELD, MINNESOTA######## ################I HEREBY CERTIFY THAT THIS PLAN WAS PREPARED BY ME OR UNDER MY DIRECTSUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEERUNDER THE LAWS OF THE STATE OF MINNESOTA.E 70TH ST. BIKEWAY GEOMETRICS5890707/19/24KEVIN MANZKE, PE (MN)DATELICENSE NO.0feetscale40804020ELLIOT AVE. 10TH AVE. 11TH AVE.E 70TH ST.E 70TH ST.12TH AVE.121 AGENDA SECTION: CONSENT CALENDAR AGENDA ITEM # 3.H. STAFF REPORT NO. 174 CITY COUNCIL MEETING 12/10/2024 REPORT PREPARED BY:Scott Kulzer, Senior Analyst DEPARTMENT DIRECTOR REVIEW:Kristin Asher, Public Works Director 12/3/2024 OTHER DEPARTMENT REVIEW:N/A CITY MANAGER REVIEW: Katie Rodriguez, City Manager 12/4/2024 ITEM FOR COUNCIL CONSIDERATION: Consider the approval of a contract with Graymont (WI) LLC for the purchase of 1,400 tons of quick lime annually in 2025, 2026 & 2027 for water treatment purposes in the amount of $992,572.00. EXECUTIVE SUMMARY: Quick lime is a chemical used in the water treatment process to lower hardness in water. Approximately 1,400 tons of quick lime is required each year to produce softened water. On November 14, 2024, bids were solicited for the provision of quick lime for calendar years 2025, 2026 & 2027. On November 27, 2024, a bid opening was held and one bid was submitted. Graymont (WI) LLC was the lone bidder and it has been determined they are a qualified supplier that meets all specifications and requirements. Graymont (WI) LLC has been the supplier of Richfield's quick lime since calendar year 2009. RECOMMENDED ACTION: By Motion: Approve the contract with Graymont (WI) LLC for the purchase of 1,400 tons of quick lime annually in 2025, 2026 & 2027 for water treatment purposes in the amount of $992,572.00. BASIS OF RECOMMENDATION: A.HISTORICAL CONTEXT See executive summary. B.EQUITABLE OR STRATEGIC CONSIDERATIONS OR IMPACTS Purchase of quick lime ensures the water treatment plant is able to continue providing high-quality lime-softened water to all Richfield water customers. C.POLICIES (resolutions, ordinances, regulations, statutes, exc): For City contracts or purchases estimated to exceed $175,000, sealed bids shall be solicited by public notice in the manner and subject to the law governing contracts or purchases by the City of Richfield. D.CRITICAL TIMING ISSUES: Quick lime is a necessary chemical required in the water softening process. The current contract expires on December 31, 2024. E.FINANCIAL IMPACT: A recent history of prices for this product is: Years Base Price Est. Annual Cost Vendor 122 2007 $95.20/Ton $133,280.00 Cutler Magner 2008 $99.65/Ton $139,510.00 Cutler Magner 2009 $112.00/Ton $156,800.00 Graymont 2010 $120.00/Ton $168,000.00 Graymont 2011 $120.00/Ton $168,000.00 Graymont 2012 $124.45/Ton $174,230.00 Graymont 2013 $143.00/Ton $200,200.00 Graymont 2014 $154.85/Ton $216,790.00 Graymont 2015 $160.95/Ton $225,330.00 Graymont 2016 $166.58/Ton $233,212.00 Graymont 2017 $166.58/ton $233,212.00 Graymont 2018 $171.75/ton $240,450.00 Graymont 2019 $175.50/ton $245,700.00 Graymont 2020 $179.35/ton $251,090.00 Graymont 2021 $183.00/ton $256,200.00 Graymont 2022 $187.00/ton $261,800.00 Graymont 2023 $191.00/ton $267,400.00 Graymont 2024 $215.80/ton $302,120.00 Graymont 2025 $225.80/ton $316,120.00 Graymont 2026 $236.17/ton $330,638.00 Graymont 2027 $247.01/ton $345,814.00 Graymont Funding for the purchase of quick lime is annually included in the Water Department Budget, line item 51000- 6413 (Chemicals). F.LEGAL CONSIDERATION: The bid opening was held on November 27, 2024 and was in accordance with legal requirements. The City Attorney assisted in drafting the contract and will be available for questions. ALTERNATIVE RECOMMENDATION(S): None PRINCIPAL PARTIES EXPECTED AT MEETING: None ATTACHMENTS: Description Type 2025-2027 Quick Lime Bid Tab Exhibit 2025-2027 Quick Lime Contract Contract/Agreement 123 CITY OF RICHFIELD, MINNESOTA Bid Opening November 27, 2024 2:01 p.m. Quick Lime Project Bid No. 24-04 Pursuant to requirements of Resolution No. 1015 and the City Code, a meeting of the Administrative Staff was called by City Clerk Michelle Friedrich who announced that the purpose of the meeting was to receive; open and read aloud bids for the Quick Lime Project, as advertised in the official newspaper on November 14, 2024. Present: Michelle Friedrich, City Clerk Mark McKinley, Administrative Assistant Russ Lupkes, Utility Superintendent The following bids were submitted and read aloud: Bidder’s Name Bond Non-Collusion Intent to Comply Responsible Contractor Certificate Total Base Bid (1,400 Ton) Graymont (WI) $992,572.00 The City Clerk announced that the bids would be tabulated and considered at the December 10, 2024 City Council Meeting. _______________________ Michelle Friedrich, City Clerk X X X X 124 550452v1 BDL RC160-4 CITY OF RICHFIELD HENNEPIN COUNTY, MINNESOTA SERVICE CONTRACT This contract (the “Agreement”) is made and entered into this 1st day of January, 2025, between the City of Richfield, Minnesota, a Minnesota municipal corporation (the “City”), and Graymont (WI) LLC, (the “Contractor”), (collectively, the “Parties”). 1. Scope of Services. The Contractor agrees to perform the following services: to furnish all materials (except such as are specified to be furnished by the City, if any), all necessary tools and equipment, and to do and perform all the necessary work and labor for the full completion of city projects as follows: Purchase and delivery of an estimated 1,400 tons of quick lime per year for the years 2025, 2026 and 2027 for the Water Treatment Plant at 6221 Portland Avenue South, as shown in the approved plans and according to the terms of the bid specifications, for the price and compensation set forth herein, all in accordance with the plans, specifications and special provisions therefor on file in the office of the Assistant Utility Superintendent at the Water Plant, City of Richfield, which are hereby made a part of this Agreement. Contractor agrees to comply with all federal, state, and local laws and ordinances applicable to the services to be performed under this Agreement, including all safety standards. The Contractor shall be solely and completely responsible for conditions of the job site, including the safety of all persons and property during the performance of the services. The Contractor represents and warrants that it has the requisite training, skills, and experience necessary to provide the services and is appropriately licensed by all applicable agencies and governmental entities. The Contractor agrees that the work shall be done and performed in the best and most workmanlike manner; that all materials and labor shall be in strict conformity in every respect with the plans, specifications and special provisions for the work, shall be subject to inspection and approval of the City Assistant Utility Superintendent located at the Water Plant, and in case any material or labor supplied shall be rejected by the City as defective or unsuitable, then such rejected material shall be removed and replaced with approved material and the rejected labor shall be done anew to the satisfaction and approval of the City and at the cost and expense of the Contractor. It is agreed also that delays caused by the elements or by strikes or other combined action of workmen employed in the construction or in the transportation of materials, but in no part caused or resulting from default or collusion on the part of the Contractor, shall be excused to the extent which the City may find and determine such conditions to have delayed completion within the time limit. The judgment of the City in fixing such amount shall be final and conclusive upon the parties hereto. 125 550452v1 BDL RC160-4 It is distinctly understood and agreed that no claims for extra work done or materials furnished by the Contractor will be allowed by the City except as provided herein, nor shall the Contractor do any work or furnish any materials not covered by the plans, specifications, special provisions and this Agreement unless such work is first ordered in writing as provided in the specifications. Any such work or materials which may be done or furnished by the Contractor without such written order first being given shall be at its own risk, cost and expense, and it hereby agrees that without such written order it will make no claim for compensation for work or materials so done or furnished. 2. Compensation. The City agrees to pay the Contractor as follows: the unit price for the services provided hereunder is $225.80 per ton in calendar year 2025; $236.17 per ton in calendar year 2026; and $247.01 per ton in calendar year 2027, amounting to substantially Nine Hundred Ninety Two Thousand, Five Hundred Seventy Two Dollars, and 00/100 ($992,572.00) Dollars. Contractor shall submit payment invoices to the City after such services have been completed. The City shall pay Contractor within two (2) weeks after the invoice has been approved for payment by the Director of Public Works. The City shall not withhold monies for the payment of any federal or state income taxes, social security benefits, or other taxes. If the City objects to all or any portion of any invoice, the City shall notify the Contractor of the dispute with ten (10) days from the date of receipt and shall pay that portion of the invoice not in dispute. Any dispute shall be settled in accordance with Paragraph 7 of this Agreement. 3. Term. The contract is for a three-year period beginning January 1, 2025 through December 31, 2027. The City shall have the option to terminate this Agreement at any time. Termination shall be effective upon ten (10) days written notice to the Contractor. If the Contractor refuses or fails to complete the tasks described in Paragraph 1, or to complete the services in a manner satisfactory to the City, the City may, by written notice to the Contractor, give notice of its intention to terminate this Agreement. After such notice, the Contractor shall have ten (10) days to cure, to the satisfaction of the City. If the Contractor fails to cure, the City shall send the Contractor a written termination letter which shall be effective upon deposit in the United States mail to the Contractor’s address as stated in Paragraph 8F. In the event of termination, the City shall only be responsible to pay for all services satisfactorily performed by the Contractor to the effective date of termination, as described in the final invoice to the City. 126 550452v1 BDL RC160-4 4. Independent Contractor Relationship. It is expressly understood that the Contractor is an “independent contractor” and not an employee of the City. The Contractor shall have control over the manner in which the services are performed under this Agreement. The Contractor shall supply, at its own expense, all materials, supplies, equipment and tools required to accomplish the work contemplated by this Agreement. The Contractor shall not be entitled to any benefits from the City, including, without limitation, insurance benefits, sick and vacation leave, workers’ compensation benefits, unemployment compensation, disability, severance pay, or retirement benefits. 5. Insurance Requirements. (Note: Liability insurance requirements may be modified or waived depending on the nature of the contract.) A. Liability. The Contractor agrees to maintain commercial general liability insurance in a minimum amount of $1,000,000 per occurrence; $2,000,000 annual aggregate. The policy shall cover liability arising from premises, operations, products-completed operations, personal injury, advertising injury, and contractually assumed liability. The City shall be named as an additional insured. B. Automobile Liability. If the Contractor operates a motor vehicle in performing the services under this Agreement, the Contractor shall maintain commercial automobile liability insurance, including owned, hired, and non-owned automobiles, with a minimum liability limit of $1,000,000, combined single limit. C. Workers’ Compensation. The Contractor agrees to comply with all applicable workers’ compensation laws in Minnesota. D. Certificate of Insurance. The Contractor shall, prior to commencing services, deliver to the City a Certificate of Insurance as evidence that the above coverages are in full force and effect. 6. Indemnification. To the fullest extent permitted by law, the Contractor agrees to defend, indemnify and hold harmless the City, and its employees, officials, volunteers and agents from and against all claims, actions, damages, losses and expenses, including attorney fees, arising out of the Contractor’s negligence or the Contractor’s performance or failure to perform its obligations under this Agreement. The Contractor’s indemnification obligation shall apply to the Contractor’s subcontractor(s), or anyone directly or indirectly employed or hired by the Contractor, or anyone for whose acts the Contractor may be liable. The Contractor agrees this indemnity obligation shall survive the completion or termination of this Agreement. 7. Dispute Resolution. The Parties shall cooperate and use their best efforts to ensure that the various provisions of the Agreement are fulfilled. The Parties agree to act in good faith to undertake resolution of disputes, in an equitable and timely manner and in accordance with the provisions of this Agreement. 8. General Provisions. A. Entire Agreement. This Agreement supersedes any prior or contemporaneous representations or agreements, whether written or oral, between the Parties and contains the entire agreement. 127 550452v1 BDL RC160-4 B. Assignment. The Contractor may not assign this Agreement to any other person unless written consent is obtained from the City. C. Amendments. Any modification or amendment to this Agreement shall require a written agreement signed by both Parties. D. Nondiscrimination. In the hiring of employees to perform work under this Agreement, the Contractor shall not discriminate against any person by reason of any characteristic protected by state or federal law. E. Force Majeure. Except for payment of sums due, neither party shall be liable to the other or deemed in default under this Agreement, if and to the extent that such party’s performance is prevented by reason of Force Majeure, as determined by the City. F. Notices. All notices and other communications under this Agreement must be in writing and must be given by registered or certified mail, postage prepaid, or delivered by hand at the addresses set forth below: Notice to City: City of Richfield 6700 Portland Avenue Richfield, MN 55423 Attn: City Manager With a copy to: Richfield City Attorney Kennedy and Graven 470 U.S. Bank Plaza 200 South Sixth Street Minneapolis, MN 55402 Notice to Contractor: Graymont (WI), LLC 800 Hill Avenue Superior, WI 54880 Attn: Manager G. Governing Law. This Agreement shall be governed by and interpreted in accordance with the laws of the State of Minnesota. All proceedings related to this Agreement shall be venued in the State of Minnesota. H. Waivers. The waiver by either party of any breach or failure to comply with any provision of this Agreement by the other party shall not be construed as, or constitute a continuing waiver of such provision or a waiver of any other breach of or failure to comply with any other provision of this Agreement. I. Ownership of Documents. All reports, plans, specifications, data, maps, and other documents produced by the Contractor in the performance of services under this Agreement shall be the property of the City. J. Government Data. The Contractor agrees to maintain all data received from the City in the same manner as the City as required under the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13. K. Counterparts. This Agreement may be signed in counterparts, each of which shall be deemed an original, and which taken together shall be deemed to be one and the same document. 128 550452v1 BDL RC160-4 L. Savings Clause. If any court finds any portion of this Agreement to be contrary to law, invalid, or unenforceable, the remainder of the Agreement will remain in full force and effect. IN WITNESS WHEREOF, the Parties have caused this Agreement to be approved on the date above. City of Richfield Graymont (WI) LLC By: _____________________________ By: __________________________ Mary Supple Its Mayor Its: __________________________ And: ____________________________ Katie Rodriguez By: __________________________ Its City Manager Its: __________________________ Nicholas Wibben (Graymont)Central Region account manager 129 AGENDA SECTION: CONSENT CALENDAR AGENDA ITEM # 3.I. STAFF REPORT NO. 175 CITY COUNCIL MEETING 12/10/2024 REPORT PREPARED BY:Mattias Oddsson, Water Resources Engineer DEPARTMENT DIRECTOR REVIEW:Kristen Asher - Public Works Director 12/3/2024 OTHER DEPARTMENT REVIEW: CITY MANAGER REVIEW: Katie Rodriguez - City Manager 12/4/2024 ITEM FOR COUNCIL CONSIDERATION: Consider the approval of the bid tabulation and award a contract to Blackstone Contractors LLC, for the Adam's Hill Pond Maintenance Project in the amount of $845,290.41, which includes the base bid and alternates 1 and 2, and authorize the City Manager to approve contract changes up to $175,000 without further City Council consideration. EXECUTIVE SUMMARY: Richfield Public Works Stormwater Utility division initiated this project to improve the functional nature of the Adam's Hill pond as well as to enhance the adjacent terrestrial area. The project will commence in January 2025 and will include dredging and re-shaping of the basin and storm sewer installation. Sediment cores were taken where sediment will be removed in the basin and it is estimated that approximately 18,900 tons of regulated material will be removed and disposed of. All dredged material will be hauled and disposed of by the contractor in a landfill facility permitted by the MPCA to accept these materials. RECOMMENDED ACTION: By Motion: Approve the bid tabulation and award a contract to Blackstone Contractors LLC, for the Adam's Hill Pond Maintenance Project in the amount of $845,290.41, which includes the base bid and alternates 1 and 2, and authorize the City Manager to approve contract changes up to $175,000 without further City Council consideration. BASIS OF RECOMMENDATION: A.HISTORICAL CONTEXT Adam's Hill Pond is part of the City's stormwater treatment system. Runoff carrying sediment is deposited in treatment ponds. Over time the sediment builds up and needs to be removed as part of regular maintenance. This will be the first significant dredging of Adam's Hill Pond in approximately fifty years. B.EQUITABLE OR STRATEGIC CONSIDERATIONS OR IMPACTS Social equity is a component in the City's plan for prioritization of stormwater ponds for maintenance, recognizing the co-benefits they provide as stormwater treatment systems and valuable green space in an urban setting. C.POLICIES (resolutions, ordinances, regulations, statutes, exc): Performing stormwater pond maintenance fulfills requirements set forth in the City's Municipal Separate Storm Sewer System (MS4) permit and Stormwater Pollution Prevention Plan (SWPPP). Contracts estimated to have a value over $175,000 must be made by sealed bids, solicited by public 130 notice, and awarded to the lowest responsible bidder. D.CRITICAL TIMING ISSUES: Public Works staff is in communications with the Nine Mile Creek Watershed District regarding project schedule and permitting. Award of the contract at the December 10, 2024 City Council meeting will allow the contractor to begin site preparation and earth work while winter conditions are ideal for dredging. E.FINANCIAL IMPACT: 7 bids were opened and read aloud at the bid opening on December 3rd, 2024, ranging from $845,290.41 to $1,182,276.03 which included a base bid encompassing dredging plus two bid alternates for storm sewer improvements. Funding for the Adam's Hill Pond Maintenance Project was included in the 2024 Adopted budget and will remain in the 2024 Revised/2025 Proposed budget and is funded through stormwater user fees. The engineer's estimate for the project including the base bid and alternates 1 and 2 was $1,104,738.00. F.LEGAL CONSIDERATION: The bid opening held on December 3, 2024 was in accordance with legal requirements. The ad for bid was published on November 12, 19, and 26, 2024 in Finance & Commerce and on November 14 and 21, 2024 in the Richfield-Bloomington Sun Current. ALTERNATIVE RECOMMENDATION(S): none PRINCIPAL PARTIES EXPECTED AT MEETING: none ATTACHMENTS: Description Type Adams Hill Pond Maintenance Bids Exhibit 131 CITY OF RICHFIELD, MINNESOTA Bid Opening December 3, 2024 10:00 AM Adams Hill Pond Maintenance Bid No. 24-05 Pursuant to requirements of Resolution No. 1015 and the City Code, a meeting of the Administrative Staff was called by City Clerk Michelle Friedrich who announced that the purpose of the meeting was to receive, open and read aloud bids for the Adams Hill Pond Maintenance Project, as advertised in the Sun Current on November 14 and 21, 2024 as well as the Finance and Commerce Newspaper on November 12, 19, and 26, 2024 Present: Mark McKinley, Administrative Assistant Mattias Oddsson, Water Resources Engineer Chad Donnelly, Assistant Utilities Superintendent Scott Kulzer, Senior Analyst Anne Sill Bill Alms Kendra Fallon Karla Pederson Ethan Washburn Lindsey Brotzel Brady Andrus Wyatt Held Jason Fitzgerald Barb Dodo The following bids were submitted and read aloud: Bidder’s Name Bond Non-Collusion Intent to Comply Responsible Contractor Certificate Total Base Bid Alternate #1 Alternate #2 Alternate #3 Base Bid, Alternate 1 & 2 Total Blackstone Contractors LLC x x x x $588,330.23 $242,440.19 $14,519.99 $76,320.00 $845,290.41 New Look Contracting Inc. x x x x $734,605.00 $291,370.00 $26,250.00 $110,000.00 $1,052,225.00 Fitzgerald Excavating x x x x $738,064.00 $145,044.00 $11,400.00 $100,000.00 $894,508.00 Minger Construction Co. x x x x $743,958.00 $220,933.75 $10,795.00 $83,000.00 $975,686.75 Frattalone Companies x x x x $793,483.25 $227,757.25 $12,531.00 $75,760.00 $1,033,771.50 Rachel Contracting LLC x x x x $889,352.00 $245,573.00 $7,139.00 $94,600.00 $1,142,064.00 132 Valdes Lawn Care and Snow Removal LLC x x x x $1,071,294.32 $100,001.71 $10,980.00 $12,545.00 $1,182,276.03 The bids will be tabulated and presented to City Council during the December 10, 2024 council meeting. _______________________ Mark McKinley, Administrative Assistant 133 AGENDA SECTION: CONSENT CALENDAR AGENDA ITEM # 3.J. STAFF REPORT NO. 176 CITY COUNCIL MEETING 12/10/2024 REPORT PREPARED BY:Michelle Friedrich, City Clerk DEPARTMENT DIRECTOR REVIEW: OTHER DEPARTMENT REVIEW: CITY MANAGER REVIEW: Katie Rodriguez, City Manager 12/4/2024 ITEM FOR COUNCIL CONSIDERATION: Consider adoption of a resolution designating polling places for 2025. EXECUTIVE SUMMARY: Minnesota Statute section 204B.16, subd 1 requires the City Council, by ordinance or resolution, to designate polling places for the upcoming year by December 31. Richfield will be administering the School Board Election for the School District on Tuesday, November 4, 2025. RECOMMENDED ACTION: By motion: Adopt a resolution designating polling places for 2025. BASIS OF RECOMMENDATION: A.HISTORICAL CONTEXT Minnesota Statute section 204B.16, subd 1 requires the City Council, by ordinance or resolution, to designate polling places for the upcoming year. B.EQUITABLE OR STRATEGIC CONSIDERATIONS OR IMPACTS C.POLICIES (resolutions, ordinances, regulations, statutes, exc): N/A D.CRITICAL TIMING ISSUES: Polling places must be designated for the upcoming year by December 31 and must be finalized, if any changes, at least 90 days before the November 4, 2025 School Board election. E.FINANCIAL IMPACT: None F.LEGAL CONSIDERATION: None ALTERNATIVE RECOMMENDATION(S): None PRINCIPAL PARTIES EXPECTED AT MEETING: N/A 134 ATTACHMENTS: Description Type Resolution Designating Polling Place Locations for the School Board Election in 2025 Resolution Letter 135 RESOLUTION NO. RESOLUTION DESIGNATING POLLING PLACES FOR THE RICHFIELD PUBLIC SCHOOL DISTRICT SCHOOL BOARD ELECTIONS FOR THE GENERAL ELECTION IN 2025 WHEREAS, Minnesota Statute 204B.16, subd 1 requires the City Council, by ordinance or resolution, to designate polling places for the upcoming year; and WHEREAS, changes to the polling places locations may be made at least 90 days before the next election if one or more of the authorized polling places becomes unavailable for use; and WHEREAS, changes to the polling place locations may be made in the case of an emergency when it is necessary to ensure a safe and secure location for voting; and NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Richfield hereby designates the following polling place locations for the Richfield Public School District for the School Board General Election in 2025, and includes polling place locations for residents in non-Richfield precincts that are included within the Richfield Public School District boundaries: Precinct No. 1 Church of Peace Ward 1 6345 Xerxes Avenue Edina Precincts 8, 9, 15, 16 Precinct No. 2 St. Richard's Catholic Church Ward 1 7540 Penn Avenue Edina Precinct 14 Precinct No. 3 Woodlake Lutheran Church Ward 1 2120 W. 76th St. Precinct No. 4 St. Peter's Catholic Church Ward 2 6730 Nicollet Avenue Precinct No. 5 Richfield Community Center Ward 2 7000 Nicollet Avenue Precinct No. 6 Bethel’s Rock Church Ward 2 7601 Girard Avenue Precinct No. 7 Mt. Calvary Education Building Ward 3 6541 16th Avenue Fort Snelling Precinct 1 Precinct No. 8 Hope Presbyterian Education Facility Ward 3 7132 Portland Avenue Precinct No. 9 Church of Assumption Ward 3 305 E 77th Street NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield that the nine locations listed above are the designated 2025 polling locations in Richfield for the Richfield Public School District School Board Election. 136 Adopted by the City Council of the City of Richfield, Minnesota this 10th day of December, 2024. Mary B. Supple, Mayor ATTEST: Michelle Friedrich, City Clerk 137 AGENDA SECTION: CONSENT CALENDAR AGENDA ITEM # 3.K. STAFF REPORT NO. 177 CITY COUNCIL MEETING 12/10/2024 REPORT PREPARED BY:Julie Urban, Asst. Community Development Director DEPARTMENT DIRECTOR REVIEW:Melissa Poehlman, Community Development Director 12/4/2024 OTHER DEPARTMENT REVIEW: CITY MANAGER REVIEW: Katie Rodriguez, City Manager 12/4/2024 ITEM FOR COUNCIL CONSIDERATION: Consideration of an Amended Professional Services Agreement awarding American Rescue Plan Act funding to VEAP for services and activities that aid in the recovery of Richfield community members negatively impacted by the COVID-19 pandemic. EXECUTIVE SUMMARY: In 2022, the City designated $420,000 in American Rescue Plan Act (ARPA) funds towards social services that would help to mitigate the negative impacts of the COVID-19 pandemic, especially for those residents disproportionately impacted, including households with low incomes and those residents who are black, Indigenous and People of Color (BIPOC). On October 22, the Council awarded $94,881.06 to several social services organizations in ARPA funds, including $41,576.06 to VEAP. An additional $7,988.46 in funds has become available, unspent from a previous contract, and staff recommends awarding the additional funds to VEAP in an amended contract. With the ARPA award, VEAP is providing 10 hours a week of Richfield-based case management, referrals, and food. RECOMMENDED ACTION: By motion: Approve a resolution for an Amended Professional Service Agreement with VEAP to award an additional $7,988.46 in American Rescue Plan Act funding to aid community members negatively impacted by the COVID-19 pandemic. BASIS OF RECOMMENDATION: A.HISTORICAL CONTEXT The COVID-19 pandemic had a negative economic impact on members of the Richfield community, especially those with lower incomes and those who are BIPOC. The City designated $420,000 of its ARPA funds to social service organizations. Of those funds $360,000 has been awarded through Professional Service Agreements with local non-profit organizations and $60,000 to a contract for hoarding-abatement services. B.EQUITABLE OR STRATEGIC CONSIDERATIONS OR IMPACTS The services are consistent with the City's Strategic Plan initiatives advancing Community Development and Equity and Inclusion. VEAP provided services under its 2022-2023 contracts to people disproportionately impacted by the pandemic, including people with low incomes (100%), people who are Black, Indigenous and People of Color (BIPOC) (58%) , and those who are Latine (12%). 138 C.POLICIES (resolutions, ordinances, regulations, statutes, exc): The final ARPA rules provide flexibility to the City in determining how to spend the funds, and the Council determined that it was important to provide some direct support to the community and to those community members disproportionately impacted by the pandemic. D.CRITICAL TIMING ISSUES: ARPA funds must be obligated by December 31, 2024, and spent by December 31, 2026. The Amended Agreement requires expenditures by December 31, 2025. E.FINANCIAL IMPACT: $7,988.46 in ARPA funds remain unspent from a 2023 contract. Staff is recommending that the remaining funds be allocated to VEAP. F.LEGAL CONSIDERATION: The proposed use of the funds is consistent with guidelines for federal ARPA funds. The City Attorney prepared the Agreement. ALTERNATIVE RECOMMENDATION(S): Decide not to allocate additional ARPA funds to VEAP. PRINCIPAL PARTIES EXPECTED AT MEETING: NA ATTACHMENTS: Description Type Resolution Resolution Letter Amended Agreement Contract/Agreement 139 RESOLUTION NO. ______ RESOLUTION APPROVING AN ALLOCATION OF AMERICAN RESCUE PLAN ACT FUNDING TO VEAP TO PROVIDE SERVICES TO RESIDENTS IMPACTED BY THE COVID-19 PANDEMIC WHEREAS, Congress adopted the American Rescue Plan Act in March 2021 (“ARPA”), which included $65 billion in recovery funds for cities across the country; and WHEREAS, on June 28, 2022, the City of Richfield received its final allocation of ARPA funds in the amount of $1,986,423.23, bringing the total amount of ARPA funds received by the City to $3,972,846.46; and WHEREAS, on March 22, 2022, the City Council awarded $120,000 in ARPA funds to VEAP and Cornerstone Advocacy Services for immediate pandemic relief social service needs; and WHEREAS, on September 13, 2022, the City Council approved various project proposals for ARPA funds and designated an additional $300,000 to social services; and WHEREAS, on October 22, 2024, the City approved Professional Service Agreements with five non-profit organizations, including VEAP, to provide social services and activities to community members negatively impacted by the COVID-19 pandemic; and WHEREAS, the City awarded VEAP $41,576.06 to provide Richfield-based case management, referrals and food; and WHEREAS, $7,988.46 of the ARPA funds designated for social services remains in a previously approved contract and is available to be re-committed; and WHEREAS, staff recommends that the City award the additional funds to VEAP in an amended agreement; and WHEREAS, there has been presented before the City Council a request to approve an amended Professional Service Agreements with VEAP to provide services and activities to Richfield residents negatively impacted by the COVID-19 pandemic; and NOW, THEREFORE, BE IT RESOLVED, as follows: 1. The City Council agrees to allocate an additional $7,988.46 in ARPA funds to VEAP. 2. The Mayor and the City Manager are hereby authorized to execute an amended Professional Services Agreement with VEAP in the amount of $7,988.46. 140 2 3. This resolution shall be in full force and effect as of the date hereof. Adopted by the City Council of the City of Richfield, Minnesota this 10th day of December, 2024. Mary B. Supple, Mayor ATTEST: Michelle Friederich, City Clerk 141 AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT This Amendment (the “Amendment”) is made as of the 10th day of December, 2024, by and between the City of Richfield, a public body corporate and politic under the laws of the State of Minnesota (the “City”), a public body corporate and politic under the laws of the State of Minnesota, and VEAP, Inc. (the “Contractor”), a Minnesota nonprofit corporation. This Amendment amends the Professional Services Agreement, dated November 1, 2024 (the “Original Agreement”). The Original Agreement, as amended by this Amendment is referred to herein as the “Agreement,” WITNESSETH: WHEREAS, pursuant to the Original Agreement, the Contractor agreed to provide services to the HRA; and WHEREAS, the parties wish to amend the Agreement as hereinafter set forth. NOW, THEREFORE, in consideration of the premises and mutual obligations of the parties under the Agreement and this Amendment, the parties hereby agree that the Agreement is amended as follows: 1. Amendment to Item 1: Effective Date, Term and Period of Performance. The end date of the agreement is extended through December 31, 2025. 2. Amendment to Item 3: Funds and Payment of Funds. The amount of the payment is increased $7,988.46 for a total payment not to exceed forty-nine thousand, five hundred, sixty-four and 52/100 ($49,564.52). 3. Confirmation of Agreement. Except as specifically amended herein, the Agreement is hereby ratified and confirmed and remains in full force and effect. The Contractor having signed this Amendment, and the City having duly approved this Amendment on November 1, 2024, and pursuant to such approval and the proper City officials having signed this contract, the parties hereto agree to be bound by the provisions herein set forth. CITY OF RICHFIELD By: Mayor By: City Manager 142 VEAP, INC. By: ______________________________ Executive Director 143 AGENDA SECTION: CONSENT CALENDAR AGENDA ITEM # 3.L. STAFF REPORT NO. 178 CITY COUNCIL MEETING 12/10/2024 REPORT PREPARED BY:Kumud Verma, Finance Director DEPARTMENT DIRECTOR REVIEW: OTHER DEPARTMENT REVIEW: CITY MANAGER REVIEW: Katie Rodriguez, City Manager 12/4/2024 ITEM FOR COUNCIL CONSIDERATION: Consider a resolution adopting an updated Capital Assets Policy for the City. EXECUTIVE SUMMARY: The City maintains a large investment in it capital assets and it is the responsibility of the City to maintain, preserve and replace these assets. The state auditor’s Minnesota Guide to Local Government Capital Assets provides guidance on recording capital assets, determining depreciation, and other related issues. Government Accounting Standard Board Series Number 34 (GASB 34) requires that cities must keep track of their capital assets in order to properly include them in financial reports and to properly depreciate them over time. Accordingly the City has established a capital assets policy. After consulting with the auditors, staff is proposing to increase the capitalization threshold from $5,000 to $25,000, with the exception of vehicles, which will always be capitalized regardless of their value. This amendment will establish the capitalization parameters for the fiscal year ending December 31, 2024. RECOMMENDED ACTION: By Motion: Adopt the attached resolution amending the Capital Assets Policy to increase minimum capitalization threshold from $5,000 to $25,000 to avoid the cost of capitalizing immaterial items. BASIS OF RECOMMENDATION: A.HISTORICAL CONTEXT The City’s current policy mandates the capitalization of all items exceeding $5,000. Following a comprehensive review of this policy and consultation with our auditors, staff has determined it is appropriate to revise the threshold to $25,000. Raising the threshold to $25,000 will enhance City’s accounting processes by alleviating the administrative burden of tracking and capitalizing numerous lower-value assets. This change will enable the City to concentrate on managing more significant capital expenditures while still ensuring accurate financial reporting. Essentially, it will reduce the effort involved in recording and tracking minor purchases that do not materially affect the financial statements. It is important to note that there will be no alterations to the policy regarding capitalizing vehicles; they will continue to be capitalized regardless of their value. B.EQUITABLE OR STRATEGIC CONSIDERATIONS OR IMPACTS 144 Updating the policies and procedures is standard business for the City. C.POLICIES (resolutions, ordinances, regulations, statutes, exc): Please find attached the proposed policy, which includes both a clean version and a redlined version for your review. D.CRITICAL TIMING ISSUES: The revised policy will establish the capitalization parameters for the the fiscal year 2024. E.FINANCIAL IMPACT: By eliminating the requirement to record and track relatively low valued items, more attention and effort can be given to safeguarding the remaining, higher valued items. This should enhance the City’s overall control and stewardship of its assets and promote our compliance with applicable guidelines and procedures. F.LEGAL CONSIDERATION: ALTERNATIVE RECOMMENDATION(S): None PRINCIPAL PARTIES EXPECTED AT MEETING: None ATTACHMENTS: Description Type Capital Assets Policy 2024_Clean Copy Backup Material Resolution approving Capital Assets Policy Resolution Letter Capital Assets Policy 2024_Redlined Version Exhibit 145 CAPITAL ASSET POLICY City of Richfield Financial Policy Date: December 10, 2024 Subject: Capital Asset Policy Introduction The City maintains a large investment in it capital assets. It is the responsibility of the City to maintain, preserve and replace these assets when needed as they play an important role in providing basic services to our residents. I. SCOPE This fiscal policy provides the framework that will allow overall management of the City’s capital assets. The Finance Department is responsible for the establishment and maintenance of a fixed asset accounting system that allows for the proper presentation of fixed assets in the financial statements and the overall safeguarding of fixed assets. All City employees are responsible for protecting City property entrusted to them and to help protect all City assets in general. Department Directors, Division Managers, and Supervisors are ultimately responsible for and held accountable for, assuming proprietary control of all equipment and other fixed assets in their custody or assigned to their department or division. II. PURPOSE The purpose of this policy is to set forth the guidelines for the physical and reporting control of the City’s assets, including accountability over the assets. III. CAPITAL ASSETS DEFINITION Capital assets include land, land improvements, buildings, building improvements, construction in progress, machinery and equipment, vehicles, infrastructure, and intangible assets (software and easements) acquired by the City for use in providing services to its citizens. Capital assets are reported and depreciated in the applicable governmental or business-type activities columns in the governmental-wide financial statements. Infrastructure assets are long-lived capital assets that normally can be preserved for a significantly greater number of years than most capital assets and are normally stationary in nature. Examples include roads, bridges, tunnels, drainage systems, and water and sewer systems. 146 Capital assets are defined by the City as assets with an initial, individual cost of more than $25,000 (amount not rounded) and an estimated useful life in excess of one year. Such assets are recorded at historical cost or estimated historical cost if purchased or constructed. Donated capital assets are recorded at estimated fair market value at the date of donation. Exceptions: 1.Vehicles will be recognized and recorded as capital assets regardless of unit value. 2. The water meter system that the City utilizes will be capitalized in its entirety to minimize the cost of the system on operations. Typically the cost of an entire system meets the capital asset definition; however, individual meters do not meet the $25,000 threshold of the definition. Repairs and Maintenance: Any outlay that does no more than return a capital asset to its original condition, regardless of amount, should be classified as maintenance and repairs. Improvements (Betterments): If the costs incurred provide additional value either by 1) lengthening a capital asset’s useful life or 2) increasing a capital asset’s ability to provide service (i.e., greater effectiveness or efficiency), the improvements should be capitalized. Major outlays for capital assets and improvements are capitalized as projects when constructed. Interest incurred during the construction phase of capital assets of business-type activities is included as part of the capitalized value of the assets constructed. Property, plant and equipment, and infrastructure assets are depreciated using the straight-line method. Capital assets are depreciated over the following estimated useful lives: Assets Buildings and structures 20-50 years Machinery and equipment 3-15 years Furniture and fixtures 10 years Other improvements 10-50 years Storm sewers 25-30 years Streets 25 years Street lights 25 years Distribution and collection systems 30-50 years IV. INVENTORY RECORD OF ASSETS The City’s fixed asset system will serve as the inventory record for capital assets. Each asset in the fixed asset system will include: description, year of acquisition, cost or estimated cost, estimated useful life, current net book value and accumulated depreciation. The inventory record will also identify the division that uses the asset. Land is capitalized (but not depreciated) and tracking is maintained by the City’s fixed asset system. 147 V. DEPRECIATION DEFINITION Depreciation is the process of allocating the cost of tangible property over a period of time rather than deducting the cost as an expense in the year of acquisition. It is the City’s policy to use the straight-line depreciation method. The basis of the asset is written off evenly over the useful life of the asset. The same amount of depreciation is taken each year. In general, the amount of annual depreciation is determined by dividing an asset’s depreciable cost by its estimated life. The total amount depreciated can never exceed the asset’s historic cost. To avoid the complications of depreciating each asset from the specific date on which it is placed in service, the City will utilize a Mid-Month Convention. Under this convention, property placed in service at any time during a given month is treated as if it had been placed in service on the 16th day of the month. For example, if the asset is purchased in January, the calculation of depreciation would start on January 16th. If the property is disposed of before the end of the estimated useful life, depreciation would only be taken for the first 15 days of the month. To calculate depreciation on a capital asset, the following factors must be known:  Date the asset was placed in service  Cost or acquisition value  Estimated useful life, and  Depreciation method (straight-line) VI. Determining Assets Cost Capital assets are recorded at historical cost and should include the cost of freight, site preparation, architect and engineering fees, etc. If something other than cash is used to pay for the asset, then fair-market value of the non-cash payment or consideration determines the asset’s cost or acquisition value. When the value of consideration paid can’t be determined, the asset’s fair-market value determines its cost. With few exceptions, an asset’s cost should also include necessary costs incurred to place the asset in service. These costs would include the invoice price plus incidental costs such as insurance during transit, freight, capitalized interest, duties, title search, registration fees, and installation costs. Exceptions to this rule include interest expenses associated with deferred payments and real estate taxes paid, in any, in the acquisition of property. VII. CAPITAL ASSET CLASSES A. Recording of Land B. Land is to be capitalized but not depreciated. It is recorded at historical cost and remains at that cost until disposal. If there is a gain or loss on the sale of land, it is reported as a special item in the statement of activities. Recording Land/Other Improvements 148 Land/Other improvements include items such as excavation, non-infrastructure utility installation, driveways, sidewalks, parking lots, flagpoles, retaining walls, fencing, signs, outdoor lighting, and other non-building improvements intended to make the land ready for its intended purpose. C. Recording of Infrastructure These assets are long-lived, stationary in nature, and can be preserved for a significantly greater number of years than most capital assets. Examples include roads, bridges, tunnels, storm drainage systems, and water and sewer distribution and collection systems. Included in this classification is the lining of water, sewer, or storm drainage mains or pipes, that are at or near full depreciation, and the lining extends the useful life 30 to 50 years. D. Recording Intangible Assets Intangible assets are to be capitalized and recorded based upon the historical cost. Easements will be capitalized and depreciated with the project to which the easement relates. E. Recording Buildings Buildings should be recorded at either their acquisition cost or construction cost. Cost of land acquisition is not included as part of building cost. Building components such as roof, air conditioner system, etc. should be recorded separately when significant because these building components have different useful lives. The value of each component needs to be determined and placed within its own category. F. Recording Building Improvements Building improvements that extend the useful life should be capitalized. Examples of building improvements include re-roofing projects, and major structural building components. Items that are normal upkeep or replacements will be included in the operating budget. Examples of these items are window replacement, carpet replacement, and interior remodeling. G. Recording Construction in Progress Construction in progress should be reported with land and other non-depreciating assets at the government wide level. Unspent debt proceeds from capital assets related debt are reported in the net assets section of the statement of net assets as “restricted for capital projects”. H. Recording Machinery and Equipment (Including Office Equipment) Assets such as machinery and equipment (that meet threshold levels) should be capitalized and inventoried. Furniture that is purchased in conjunction with new construction or with a purchase of a new building will be added to the full value of the building at the completion of the project. Assets such as a water meter system will be capitalized based on the total cost of the system and depreciated over ten (10) years. I. Recording Vehicles Vehicles should be identified, inventoried, and depreciated. J. Recording Easements 149 An easement is an interest in land owned by another that entitles its holder to specific limited use of the land. Therefore, easements are not required to be reported unless the City paid for the easement (See Intangible Assets above). K. Software Software which meets the City’s $25,000 threshold on a per unit basis will be capitalized unless the software is a short-term subscription-based technology arrangement. Only the Application Development Stage of any software development or implementation will be capitalized. VIII. Establishing and Setting the Threshold Levels for Recording Capital Assets The following elements of useful life and asset costs are established for capitalization of assets:  Estimated Useful Life. The first criterion is useful life. An asset must have an estimated useful life greater than one (1) year to be considered for capitalization and depreciation. Assets that are consumed, used-up, habitually lost or worn out in one year or less will not be capitalized.  Asset Cost The second criterion for determining depreciable capital assets is cost. The capitalization threshold is established at an individual cost of $25,000 (amount not rounded). IX. Disposition/Sale of Capital Assets The City shall dispose of capital assets if the assets are determined to be no longer needed, obsolete, or in a condition beyond repair. When a capital asset is disposed of the Finance Department must be notified by the responsible department or division that had custody of the disposed asset. Surplus capital assets in a condition for sale are to be sold either at a public auction or using a sealed bid process. All other assets not in condition for sale may be disposed of by following legal requirements for disposal. In all instances, the City shall abide by Minnesota Statutes regarding disposal/sale of capital assets. Approved: /s/ Katie Rodriguez ______________________________ City Manager 150 FIXED ASSET FORM This form is to be used whenever an asset is added or removed. One asset change per form. The form must be completed and submitted to the Department head for approval as soon as an asset is added or removed, and forwarded to the Finance Department after approval. Asset Information: Date: Unit No: Make: Model: Year: Serial #: Vendor: Cost: Tax & License Total: $ $ $ $ $ $ $ TOTAL COST: $ In Service Date: ________________________ For asset disposal: Trade in related to new unit number: ______________________ Scraped: __________________________ Sold to: ________________________ Amount Received ______________________ Traded to: _____________________ Amount Received ______________________ Auctioned______________________ Amount Received ______________________ Transferred to ________________________ Department Out of Service Date: ___________________________ Form completed by: ________________________ Director Approval: _________________________ 151 ATTEST: Michelle Friedrich, City Clerk RESOLUTION NO. RESOLUTION APPROVING CAPITAL ASSETS POLICY WHEREAS, the City of Richfield establishes policies to ensure consistency and accountability; and WHEREAS, the purpose of the Capital Assets Policy (“the Policy”) is to establish guidelines for identifying, recording, managing and accounting for City’s long-term assets; and WHEREAS, the current Capital Assets Policy of the City establishes a capitalization threshold of $5,000 for the recognition of long-term assets; and WHEREAS, the City has undertaken a review of its Policy considering changes in operational needs and financial reporting practices; and WHEREAS, the City believes that increasing the capitalization threshold will improve asset management processes; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota: 1. To adopt the Capital Assets Policy for the City of Richfield to be effective for the fiscal year ending December 31, 2024. Approved by the City Council of the City of Richfield, Minnesota this 10th day of December 2024. Mary Supple, Mayor 152 CAPITAL ASSET POLICY City of Richfield Financial Policy Date: November 26, 2019 December 10, 2024 Subject: Capital Asset Policy Introduction The City maintains a large investment in it capital assets. It is the responsibility of the City to maintain, preserve and replace these assets when needed as they play an important role in providing basic services to our residents. I. SCOPE This fiscal policy provides the framework that will allow overall management of the City’s capital assets. The Finance Department is responsible for the establishment and maintenance of a fixed asset accounting system that allows for the proper presentation of fixed assets in the financial statements and the overall safeguarding of fixed assets. All City employees are responsible for protecting City property entrusted to them and to help protect all City assets in general. Department Directors, Division Managers, and Supervisors are ultimately responsible for and held accountable for, assuming proprietary control of all equipment and other fixed assets in their custody or assigned to their department or division. II. PURPOSE The purpose of this policy is to set forth the guidelines for the physical and reporting control of the City’s assets, including accountability over the assets. III. CAPITAL ASSETS DEFINITION Capital assets include land, land improvements, buildings, building improvements, construction in progress, machinery and equipment, vehicles, infrastructure, and intangible assets (software and easements) acquired by the City for use in providing services to its citizens. Capital assets are reported and depreciated in the applicable governmental or business-type activities columns in the governmental-wide financial statements. 153 Infrastructure assets are long-lived capital assets that normally can be preserved for a significantly greater number of years than most capital assets and are normally stationary in nature. Examples include roads, bridges, tunnels, drainage systems, and water and sewer systems. Capital assets are defined by the City as assets with an initial, individual cost of more than $5,000$25,000 (amount not rounded) and an estimated useful life in excess of one year. Such assets are recorded at historical cost or estimated historical cost if purchased or constructed. Donated capital assets are recorded at estimated fair market value at the date of donation. Exceptions: 1.Vehicles will be recognized and recorded as capital assets regardless of unit value. An exception to this definition will be 2. Tthehe water meter system that the City utilizes will be capitalized in its entirety to minimize the cost of the system on operations. . Typically the cost of an entire system meets the capital asset definition; however, individual meters do not meet the $25,000 threshold of the definition. Accordingly, the City prefers to capitalize the entire new meter system to minimize the cost of the system on operations. Repairs and Maintenance: Any outlay that does no more than return a capital asset to its original condition, regardless of amount, should be classified as maintenance and repairs. Improvements (Betterments): If the costs incurred provide additional value either by 1) lengthening a capital asset’s useful life or 2) increasing a capital asset’s ability to provide service (i.e., greater effectiveness or efficiency), the improvements should be capitalized. The costs of normal maintenance and repairs that do not add to the value of the asset or materially extend assets lives are not capitalized. Major outlays for capital assets and improvements are capitalized as projects when constructed. Interest incurred during the construction phase of capital assets of business-type activities is included as part of the capitalized value of the assets constructed. Property, plant and equipment, and infrastructure assets are depreciated using the straight-line method. Capital assets are depreciated over the following estimated useful lives: Assets Buildings and structures 20-50 years Machinery and equipment 3-15 years Furniture and fixtures 10 years Other improvements 10-50 years Storm sewers 25-30 years Streets 25 years Street lights 25 years 154 Distribution and collection systems 30-50 years IV. INVENTORY RECORD OF ASSETS The City’s fixed asset system will serve as the inventory record for capital assets. Each asset in the fixed asset system will include: description, year of acquisition, cost or estimated cost, estimated useful life, current net book value and accumulated depreciation. The inventory record will also identify the division that uses the asset. Land is capitalized (but not depreciated) and tracking is maintained by the City’s fixed asset system. V. DEPRECIATION DEFINITION Depreciation is the process of allocating the cost of tangible property over a period of time rather than deducting the cost as an expense in the year of acquisition. It is the City’s policy to use the straight-line depreciation method. The basis of the asset is written off evenly over the useful life of the asset. The same amount of depreciation is taken each year. In general, the amount of annual depreciation is determined by dividing an asset’s depreciable cost by its estimated life. The total amount depreciated can never exceed the asset’s historic cost. To avoid the complications of depreciating each asset from the specific date on which it is placed in service, the City will utilize a Mid-Month Convention. Under this convention, property placed in service at any time during a given month is treated as if it had been placed in service on the 16th day of the month. For example, if the asset is purchased in January, the calculation of depreciation would start on January 16th. If the property is disposed of before the end of the estimated useful life, depreciation would only be taken for the first 15 days of the month. To calculate depreciation on a capital asset, the following factors must be known: • Date the asset was placed in service • Cost or acquisition value • Estimated useful life, and • Depreciation method (straight-line) VI. Determining Assets Cost Capital assets are recorded at historical cost and should include the cost of freight, site preparation, architect and engineering fees, etc. If something other than cash is used to pay for the asset, then fair-market value of the non-cash payment or consideration determines the asset’s cost or acquisition value. When the value of consideration paid can’t be determined, the asset’s fair-market value determines its cost. With few exceptions, an asset’s cost should also include necessary costs incurred to place the 155 asset in service. These costs would include the invoice price plus incidental costs such as insurance during transit, freight, capitalized interest, duties, title search, registration fees, and installation costs. Exceptions to this rule include interest expenses associated with deferred payments and real estate taxes paid, in any, in the acquisition of property. VII. CAPITAL ASSET CLASSES A. Recording of Land Land is to be capitalized but not depreciated. It is recorded at historical cost and remains at that cost until disposal. If there is a gain or loss on the sale of land, it is reported as a special item in the statement of activities. B. Recording Land/Other Improvements Land/Other improvements include items such as excavation, non-infrastructure utility installation, driveways, sidewalks, parking lots, flagpoles, retaining walls, fencing, signs, outdoor lighting, and other non-building improvements intended to make the land ready for its intended purpose. C. Recording of Infrastructure These assets are long-lived, stationary in nature, and can be preserved for a significantly greater number of years than most capital assets. Examples include roads, bridges, tunnels, storm drainage systems, and water and sewer distribution and collection systems. Included in this classification is the lining of water, sewer, or storm drainage mains or pipes, that are at or near full depreciation, and the lining extends the useful life 30 to 50 years. D. Recording Intangible Assets Intangible assets are to be capitalized and recorded based upon the historical cost. Easements will be capitalized and depreciated with the project to which the easement relates. E. Recording Buildings Buildings should be recorded at either their acquisition cost or construction cost. Costs such as land acquisition and demolition are not included as part of building costs.Cost of land acquisition is not included as part of building cost. The cost of new construction should be carefully evaluated because projects usually consist of major components such as land, land improvements, building construction (including professional fees and permits), furniture, fixtures and equipment. In addition, bBuildings include components such as roof, air conditioner system, etc. that should be recorded separately when significant because these building components have different useful lives. The value of each component needs to be determined and placed within its own category. F. Recording Building Improvements Building improvements that extend the useful life should be capitalized. Examples of building improvements include re-roofing projects, and major structural building components. Items that are normal upkeep or replacements will be included in the 156 operating budget. Examples of these items are window replacement, carpet replacement, and interior remodeling. G. Recording Construction in Progress Construction in progress should be capitalized and not depreciated. It should be reported with land and other non-depreciating assets at the government wide level. Unspent debt proceeds from capital assets related debt are reported in the net assets section of the statement of net assets as “restricted for capital projects”. H. Recording Machinery and Equipment (Including Office Equipment) Assets such as machinery and equipment (that meet threshold levels) should be capitalized and inventoried. Furniture that is purchased in conjunction with new construction or with a purchase of a new building will be added to the full value of the building at the completion of the project. Assets such as a water meter system will be capitalized based on the total cost of the system and depreciated over ten (10) years. I. Recording Vehicles Vehicles should be identified, inventoried, and depreciated. J. Recording Easements An easement is an interest in land owned by another that entitles its holder to a specificspecific limited use of the land. Therefore, easements are not required to be reported unless the City paid for the easement (See Intangible Assets above). K. Software Software which meets the City’s $25,000 threshold on a per unit basis will be capitalized unless the software is a short-term subscription-based technology arrangement. Only the Application Development Stage of any software development or implementation will be capitalized. VIII. Establishing and Setting the Threshold Levels for Recording Capital Assets The following elements of useful life and asset costs are established for capitalization of assets: • Estimated Useful Life. The first criterion is useful life. An asset must have an estimated useful life greater than one (1) year to be considered for capitalization and depreciation. Assets that are consumed, used-up, habitually lost or worn out in one year or less will not be capitalized. • Asset Cost The second criterion for determining depreciable capital assets is cost. The capitalization threshold is established at an individual cost of $25,000 (amount not rounded). IX. Disposition/Sale of Capital Assets 157 The City shall dispose of capital assets if the assets are determined to be no longer needed, obsolete, or in a condition beyond repair. When a capital asset is disposed of the Finance Department must be notified by the responsible department or division that had custody of the disposed asset. Surplus capital assets in a condition for sale are to be sold either at a public auction or using a sealed bid process. All other assets not in a conditioncondition for sale may be disposed of by following arefollowing legal requirements for disposal. In all instances, the City shall abide by Minnesota Statutes in regards toregarding disposal/sale of capital assets. Approved: /s/ Katie Rodriguez ______________________________ City Manager 158 FIXED ASSET FORM This form is to be used whenever an asset is added or removed. One asset change per form. The form must be completed and submitted to the Department head for approval as soon as an asset is added or removed, and forwarded to the Finance Department after approval. Asset Information: Date: Unit No: Make: Model: Year: Serial #: Vendor: Cost: Tax & License Total: $ $ $ $ $ $ $ TOTAL COST: $ In Service Date: ________________________ For asset disposal: Trade in related to new unit number: ______________________ Scraped: __________________________ Sold to: ________________________ Amount Received ______________________ Traded to: _____________________ Amount Received ______________________ Auctioned______________________ Amount Received ______________________ Transferred to ________________________ Department Out of Service Date: ___________________________ Form completed by: ________________________ Director Approval: ____________________________ 159 160 AGENDA SECTION: PUBLIC HEARINGS AGENDA ITEM # 5. STAFF REPORT NO. 179 CITY COUNCIL MEETING 12/10/2024 REPORT PREPARED BY:Jennifer Anderson, Support Services Manager DEPARTMENT DIRECTOR REVIEW:Jay Henthorne, Director of Public Safety/Chief of Police 12/3/2024 OTHER DEPARTMENT REVIEW:N/A CITY MANAGER REVIEW: Katie Rodriguez, City Manager 12/4/2024 ITEM FOR COUNCIL CONSIDERATION: Public hearing to consider and approve the renewal of 2025 Pawnbroker license for Metro Pawn & Gun, Inc., 7529 Lyndale Avenue South. EXECUTIVE SUMMARY: On October 15, 2024, the City received the application materials for the renewal of Pawnbroker license for Metro Pawn & Gun, Inc., 7529 Lyndale Avenue South. All required information and documents have been provided. All licensing fees have been received. The Public Safety Director has reviewed the background information and attached documents and approves of its contents and sees no basis for denial. RECOMMENDED ACTION: Conduct and close the public hearing and by motion: Approve the renewal of 2025 Pawnbroker license for Metro Pawn & Gun, Inc., 7529 Lyndale Avenue South. BASIS OF RECOMMENDATION: A.HISTORICAL CONTEXT On October 15, 2024, the City received the application and other required documents for a Pawnbroker license renewal for Metro Pawn & Gun, Inc. The applicant has satisfied the following requirements for issuance of a license: The required license fees have been paid. Real estate taxes are paid and current. The $5,000 bond has been submitted. Environmental Health staff has received no complaints regarding Metro Pawn & Gun in the previous year. The Public Safety background investigation has been completed. The results of the investigation are summarized in an attachment to this report. The Public Safety Director has reviewed the information in the background investigation report. There is no information in the investigation that shows any cause for recommending denial of the requested licenses. The Pawnbroker and Secondhand Goods Dealer licenses will expire on December 31, 2024. B.EQUITABLE OR STRATEGIC CONSIDERATIONS OR IMPACTS The business licensing renewal process is standard business for the City. 161 C.POLICIES (resolutions, ordinances, regulations, statutes, exc): Richfield City Code Sections 1186 and 1187 require owners of Pawnbroker establishments to comply with all of the provisions of both City Code and State Statutes. D.CRITICAL TIMING ISSUES: There are no additional critical timing issues. E.FINANCIAL IMPACT: The required licensing fees have been received. F.LEGAL CONSIDERATION: There are no additional legal issues. ALTERNATIVE RECOMMENDATION(S): The Council could decide to deny the requested licenses, which would mean the current applicants would not be able to obtain Pawnbroker license for 2025. Schedule the hearing for another date; however, this may delay the licensing process. PRINCIPAL PARTIES EXPECTED AT MEETING: Metro Pawn & Gun, Inc. representative. ATTACHMENTS: Description Type Background Summary Cover Memo 162 Business Licensing • 6700 Portland Avenue S. • Richfield, MN 55423 • 612-861-9870 • businesslicensing@richfieldmn.gov SUMMARY OF BACKGROUND INVESTIGATION REPORT FOR METRO PAWN & GUN, INC. 2025 License Renewal Officers: Mark Nichols – Owner Elizabeth Nichols - Owner Criminal History: The following criminal histories reflect the previous and current year. Mark Nichols has no known criminal record. Elizabeth Nichols has no known criminal record. John Kunst, who serves as the General Manager, has no known criminal record. Premises: Lynrich Properties, LLC is the owner of the property. All payments are current. Record of Service Calls: There were eight Public Safety/Police contacts with Metro Pawn & Gun, Inc. from October 2023 through September 2024. This compares with 11 contacts for the previous year. A breakdown of these contacts is shown below. Routine Information: The owner of the business continues to act in a cooperative manner with the Public Safety Department on the recovery of stolen articles. The Notice of Public Hearing was published in the Richfield Sun Current on December 5, 2024. ------------------------------------------------------------------------------------------------------------------------------------------- PUBLIC SAFETY CONTACTS October 2023 through September 2024 2023 2024 Criminal Contacts 4 4 Incidents (see bottom of page for specifics) 2 2 Alarm 1 2 Traffic 1 0 Misc. Non-Criminal 7 4 Assists 0 0 Inspections/Licensing 0 0 Medical/Fire 0 0 Miscellaneous 7 4 TOTAL CONTACTS 11 8 The criminal contacts from October 2023 through September 2024 were: one possession of stolen property, one shoplifter, and two commercial alarms. 163 AGENDA SECTION: PROPOSED ORDINANCES AGENDA ITEM # 6. STAFF REPORT NO. 180 CITY COUNCIL MEETING 12/10/2024 REPORT PREPARED BY:Katie Rodriguez, City Manager DEPARTMENT DIRECTOR REVIEW: OTHER DEPARTMENT REVIEW: CITY MANAGER REVIEW: Katie Rodriguez, City Manager 12/4/2024 ITEM FOR COUNCIL CONSIDERATION: Consider approval of the second reading of a new Ordinance establishing a Local Sales and Use Tax in Richfield. Council approved the first reading at the City Council meeting on November 26, 2024. EXECUTIVE SUMMARY: Richfield is an older community with a modest tax base. The city has an immediate need to continue making investments to ensure community amenities are available for residents in the future. In 2022, a Local Sales and Use Tax (LST) was identified as a potential funding source for three major projects including the Wood Lake Nature Center Building project; Veterans Park Improvements; and the Richfield Community Center project. The projects will support athletics, recreation, and wellbeing in Richfield. On January 24, 2023, the City Council approved Resolution No. 12067, directing staff to submit a request to the Minnesota Legislature to propose a one-half of one percent (0.5%) LST on the gross receipts from retail sales in Richfield. In 2023, the Minnesota Legislature approved Minnesota Laws 2023, Chapter 64, Article 10, Section 44, as introduced by the Legislature. This law gives the city, with approval from the voters, the authority to impose a LST under the special law. The special law was approved by the City Council on July 25, 2023. The voters approved imposing a Local Sales and Use Tax to finance the projects at the November 5, 2024 general election. Question 1 SALES AND USE TAX FOR NEW COMMUNITY CENTER passed by 62.57%. Question 2 SALES AND USE TAX FOR VETERANS PARK IMPROVEMENTS passed by 69.75%. Question 3 SALES AND USE TAX FOR NEW WOODLAKE NATURE CENTER BUILDING passed by 67.32%. The City of Richfield is authorized to impose a one-half of one percent (0.50%) Local Sales and Use Tax. The LST may only be imposed for the lesser of two time periods: 20 years or until enough sales tax revenue has been raised to pay for the costs of the approved projects, plus financing costs. RECOMMENDED ACTION: By motion: approve the second reading of a new Ordinance establishing a Local Sales and Use Tax in Richfield and, by resolution, approve summary publication of said ordinance. 164 BASIS OF RECOMMENDATION: A.HISTORICAL CONTEXT Summarized in the Executive Summary. B.EQUITABLE OR STRATEGIC CONSIDERATIONS OR IMPACTS Equity: The LST provides the funding to improve facilities that are often low or no cost to residents and provide access to green space in the community. The exemptions to the LST would allow non-residents and residents to share the cost of the projects without burdening families with a higher cost of food or essential goods. Strategic Plan: The LST best aligns with the strategic plan priority of Sustainable Infrastructure by addressing all sub-initiatives of asset management, comprehensive funding, and sustainability efforts. C.POLICIES (resolutions, ordinances, regulations, statutes, exc): State statute guides this process, specifically the state revenue laws applicable to state sales and use tax imposition, administration, collection, and enforcement, including Minn. Stat. § 297A.99, Chapters 279C, 289A, 297A, and Minnesota Rules, Chapter 8130. D.CRITICAL TIMING ISSUES: The Council must submit the ordinance establishing the LST to the Minnesota Department of Revenue by January 1, 2025 in order for the LST to be implemented by April 1, 2025. Implementing the LST by April 1, 2025 will ensure that there is sufficient revenue to pay scheduled principal and interest payments on the 2024A Bonds. E.FINANCIAL IMPACT: The LST ordinance will enact a .5% (one-half percent) tax on certain goods or services within the City for up to 20 years. The LST will generate $65 million to fund the three approved projects, plus related financing costs. By enacting a LST, about half the burden of funding these projects will be paid by nonresidents. The University of Minnesota Extension Office estimated the nonresident portion of revenue would account for 55% of taxable sales subject to a LST in Richfield. The updated report also found that 2021 total taxable sales in Richfield were $995 million and estimated that $763 million would be subject to a LST. Had the 0.5% LST been in place in 2021 the average Richfield resident would pay $46.99 per year and $3.92 per month. F.LEGAL CONSIDERATION: Legal counsel prepared the proposed ordinance. ALTERNATIVE RECOMMENDATION(S): Council could defer the approval of the first reading tonight, but that would delay submission to the Minnesota Department of Revenue which would delay implementation of the LST. Delaying implementation of the LST would likely result in insufficient revenue for scheduled debt service payments on the 2024A Bonds. PRINCIPAL PARTIES EXPECTED AT MEETING: ATTACHMENTS: Description Type Proposed Local Sales and Use Tax Ordinance Ordinance Resolution for Summary Publication Resolution Letter 165 1 BILL NO. _____ AN ORDINANCE AMENDING THE RICHFIELD CODE OF ORDINANCES TO ADD A NEW CHAPTER RELATED TO A LOCAL SALES AND USE TAX THE CITY OF RICHFIELD DOES ORDAIN: Section 1. The Richfield City Code is amended to add a new Chapter XV as follows: CHAPTER XV - TAXES SECTION 1500. – LOCAL OPTION SALES AND USE TAX 1500.01. – Authority. Pursuant to Session Laws 2023, Chapter 64, Article 10, Section 44, the Minnesota Legislature has authorized the City of Richfield to impose, collect, and administer a local sales and use tax to pay for Designated Projects in the City, including associated bonding costs to finance all or part of the Designated Projects. The voters of Richfield approved the imposition of the local sales and use tax at the general election on November 5, 2024. 1500.02. – Definitions. For the purposes of this Chapter, the following terms, phrases and words, and their derivations shall have the meaning given therein. When not inconsistent with the context, words used in the present tense include the future, words in the plural number include the singular number and words in the singular number include the plural number. The word "shall" is always mandatory and not merely directory. Subdivision 1. The term “City” means the City of Richfield. Subd. 2. The term “Commissioner” means the Commissioner of Revenue of the State of Minnesota or a person to whom the Commissioner has delegated functions. Subd. 3. The term “Designated Projects” means: (a) $11,000,000 plus associated bonding costs for construction of the Wood Lake Nature Center building; and (b) $9,000,000 plus associated bonding costs for construction of the Veterans Park Complex; and (c) $45,000,000 plus associated bonding costs for construction of the Richfield Community Center Project. Subd. 4. The term “State Sales and Use Tax Laws and Rules” means those provisions of the state revenue laws applicable to state sales and use tax imposition, administration, collection, and enforcement, including Minn. Stat. § 297A.99, Chapters 279C, 289A, 297A, and Minnesota Rules, Chapter 8130. 166 2 1500.03. – Local Sales and Use Tax Imposed. Subdivision 1. Sales tax. A local sales tax is imposed in the amount of one-half of one percent (0.5%) on the gross receipts from sales at retail sourced within City limits which are taxable under the State Sales and Use Tax Laws and Rules. Subd. 2. Use tax. A local use tax is imposed in the amount of one-half of one percent of (0.5%) on the storage, use, distribution or consumption of good or services sourced within City limits which are taxable under the State Sales and Use Tax Laws and Rules. Subd. 3. Application of laws. All the provisions of the State Sales and Use Tax Laws and Rules apply to the local sales and use tax imposed by this chapter. Subd. 4. Collection of tax. The local sales and use tax imposed by this chapter shall be collected and remitted to the Commissioner on any sale or purchase when the state sales tax must be collected and remitted to the Commissioner under the State Sales and Use Tax Laws and Rules and is in addition to the state sales and use tax. 1500.04. – Effective Date of Tax; Transitional Sales. Except as otherwise provided herein, the local sales and use tax imposed by this chapter shall apply to sales and purchases made on or after April 1, 2025, and shall be in addition to all other taxes now in effect. The sales and use tax is governed by Minnesota Statutes Chapter 297A regarding sales that occur during the transition. 1500.05. – Exemption Certificates. A fully completed exemption certificate taken from a purchaser to the effect that the property purchased is for resale or that the sale is otherwise exempt from the application of the tax imposed by this chapter will conclusively relieve the retailer from collecting and remitting the tax to the extent the seller is also relieved of liability for the sales and use tax under Minnesota Statutes, section 297A.665. A person who has obtained from the Commissioner an exemption certificate pursuant to Minnesota Statutes, section 297A.72 may use such exemption certificate for the purposes of the sales tax imposed by the City. 1500.06. – Tax Clearance; Issuance of Licenses. Subdivision 1. Tax clearance required. Pursuant to Minnesota Statutes, section 270C.72, the City may not issue or renew a license for the conduct of trade or business within the City if the Commissioner notifies the City that the applicant owes delinquent City taxes, including sales and use taxes, as provided in this chapter or penalties or interest due on such taxes. 167 3 Subd. 2. Applicant defined. For purposes of this subdivision, “applicant” means an individual, if the license is issued to or in the name of an individual, or the corporation or partnership, if the license is issued to or in the name of a corporation or partnership or other entity. Subd. 3. Delinquent taxes defined. For purposes of this subdivision, “delinquent taxes” do not include a tax liability if: (i) an administrative or court action which contests the amount or validity of the liability has been filed or served, (ii) the appeal period to contest the tax liability has not expired, or (iii) the applicant has entered into a payment agreement and is current with the payments. Subd. 4. Notice of delinquent taxes; request for hearing. A copy of the notice of delinquent taxes given to the City must also be sent to the applicant taxpayer. In the case of renewal of a license, if the applicant requests a hearing in writing, within 30 days of receipt of the notice of delinquent taxes, then a contested case hearing shall be held by the Commissioner under the same procedures as provided in Minnesota Statutes, section 270C.72 for the State sales and use tax imposed under Minnesota Statutes, Chapter 297A, provided that if a hearing must be held on the State sales and use tax, the hearings may be combined. 1500.07. – Deposit of Revenues; Costs of Administration. All the revenues, interest, and penalties derived from the local sales and use tax imposed by this chapter collected by the Commissioner and remitted to the City shall be deposited by the City Finance Director in the City treasury and shall be credited to the fund established to pay the costs of collecting the local sales and use tax imposed by this chapter and to finance the capital and administrative costs directly related to completing the Designated Projects. 1500.08. – Bonding Authority. Subdivision 1. Issuance of bonds. The City may issue bonds under Minnesota Statutes, chapter 475, to finance all or a portion of the costs of the Designated Projects. The aggregate principal amount of bonds issued may not exceed $65,000,000, plus an amount applied to the payment of costs of issuing the bonds. The bonds may be paid from or secured by any funds available to the City, including the tax authorized by this chapter. The issuance of bonds is not subject to Minnesota Statutes, sections 275.60 and 275.61. Subd. 2. Bonds not subject to debt limitation. The bonds are not included in computing any debt limitation applicable to the City. Any levy of taxes under Minnesota Statutes, section 475.61, to pay principal of and interest on the bonds is not subject to any levy limitation. A separate election to approve the bonds under Minnesota Statutes, section 475.58 is not required. 168 4 1500.09. – Termination of Tax. The local sales and use tax imposed by this chapter shall terminate at the earlier of (1) 20 years after being first imposed, or (2) when the City Council determines that the amount received from the tax is sufficient to pay for the costs of the Designated Projects as required under Minnesota Statutes, section 297A.99, subdivision 3, paragraph (a), plus an amount sufficient to pay the costs related to issuance of any bonds authorized under subsection 1500.08 and Minnesota Statutes, chapter 475, including interest on the bonds. Except as otherwise provided in Minnesota Statutes, section 297A.99, subdivision 3 (f), any funds remaining after payment of the allowed costs due to the timing of the termination of the tax under Minnesota Statutes, section 297A.99, subdivision 12, shall be placed in the general fund of the City. The tax imposed by this chapter may expire at an earlier time if the City so determined by ordinance. 1500.10. – Agreement with the Commissioner. The City may enter into an agreement with the Commissioner regarding each party’s respective roles and responsibilities related to the imposition, administration, collection, enforcement, and termination of the local sales and use tax imposed by this chapter. Any such agreement shall not abrogate, alter, or otherwise conflict with the State Sales and Use Tax Laws and Rules, this chapter, or Session Laws 2023, Chapter 64, Article 10, Section 44. Section 2. Effective Date. This Ordinance is effective in accordance with Section 3.09 of the Richfield City Charter. Adopted by the City Council of the City of Richfield on this ____ day of ________ 2024. Mary B. Supple, Mayor ATTEST: Michelle Friedrich, City Clerk 169 RESOLUTION NO. RESOLUTION APPROVING SUMMARY PUBLICATION OF AN ORDINANCE AMENDING THE RICHFIELD CODE OF ORDINANCES TO ADD A NEW CHAPTER RELATED TO LOCAL SALES AND USE TAX WHEREAS, the City has adopted the above-referenced amendment of the Richfield City Code; and WHEREAS, the verbatim text of the amendment is cumbersome, and the expense of publication of the complete text is not justified. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield that the following summary is hereby approved for official publication: SUMMARY PUBLICATION BILL NO. A NEW ORDINANCE CHAPTER RELATED TO A LOCAL SALES AND USE TAX This summary of the ordinance is published pursuant to Section 3.12 of the Richfield City Charter. This ordinance creates a new code Chapter XV – Taxes, Section 1500.00 to 1500.10, of the Richfield Code of Ordinances related to a local sales and use tax. Copies of the ordinance are available for public inspection in the City Clerk’s office during normal business hours or upon request by calling the City Manager at 612-861-9702. Adopted by the City Council of the City of Richfield, Minnesota this 10th day of December, 2024. Mary B. Supple, Mayor ATTEST: Michelle Friedrich, City Clerk 170 AGENDA SECTION: RESOLUTIONS AGENDA ITEM # 7. STAFF REPORT NO. 181 CITY COUNCIL MEETING 12/10/2024 REPORT PREPARED BY:Kumud Verma, Finance Director DEPARTMENT DIRECTOR REVIEW: OTHER DEPARTMENT REVIEW: CITY MANAGER REVIEW: Katie Rodriguez, City Manager 12/4/2024 ITEM FOR COUNCIL CONSIDERATION: Consider resolutions approving the 2024 Revised/2025 Proposed budgets, tax levy and related resolutions. EXECUTIVE SUMMARY: On September 10, 2024, the City Council approved and certified a preliminary tax levy of $29,907,569 which included a levy for general fund operations of $23,654,051, a debt service levy of $4,101,375, an equipment and technology levy of $1,528,800, and an Economic Development Agency levy of $623,343. There are no proposed changes to the final levy. As proposed, the 2025 gross levy represents a 5.45% increase from the 2024 gross levy. The proposed 2025 Housing and Redevelopment Authority (HRA) levy is a 3% increase to $720,610. The combined gross levies represent a 5.39% increase over the 2024 combined gross levies. The final tax levy of $30,628,179 which includes both the City levy and the HRA levy must now be considered and approved by the City Council. Taxpayers have received individual parcel specific tax notices as part of the truth-in-taxation hearing process. The City of Richfield held its 2024 truth-in-taxation hearing on November 26, 2024 at 6:30 p.m. At this meeting, staff presented and the Council discussed the proposed City budget. While finalizing the 2025 budget document, the staff carefully reviewed every budget at fund level and department level. It was discovered that the following capital budget item needed to be revised so that it matches with requests submitted by respective project manager\s. The change has been made in the budget document presented to the Council for adoption. Please note that this change has no impact on the general fund budget and the tax levy. The total of 2024 capital improvement budget has increased from $31,946,014 to $32,445,854. 171 The 2026-2029 Capital Improvement Plan has also been updated to reflect the addition of a new Community Center project for $55M in 2030 to be funded with LST and other revenues. The addition does not change the totals for the CIP as it is scheduled for the following year, however significant projects beyond the 4 year scope are noted in the plan. Included for your consideration are salary increases for non-represented employee pay plans. The proposed increases are a 3.00% increase for the General Services and the Specialized pay plans. The increases will be effective the first pay period of January 2025 with the majority of pay days in 2025. This change will be reflected in the paycheck issued on January 17. RECOMMENDED ACTION: By Motion: Adopt the resolutions approving the 2024 Revised/2025 Proposed budgets, tax levy and related resolutions. BASIS OF RECOMMENDATION: A.HISTORICAL CONTEXT N/A B.EQUITABLE OR STRATEGIC CONSIDERATIONS OR IMPACTS Ultimately budgets reflect the City's priorities: The recommended 2024 Revised/2025 Proposed budgets fund many initiatives that advance the priorities and desired outcomes in the 2023-2026 Strategic Plan, including equity priorities. C.POLICIES (resolutions, ordinances, regulations, statutes, exc): A revised 2024 budget and final 2025 budget and tax levy must be adopted on or before December 30, 2024. Cities have thirteen working days after December 10 or no later than December 30 to prepare all the documentation necessary to certify a final levy to the County Auditor and State Department of Revenue. D.CRITICAL TIMING ISSUES: Revised 2024 budgets and final 2025 budgets and tax levy must be adopted on or before December 30, 2024 so that the levy can be certified to the County on time. E.FINANCIAL IMPACT: The proposed gross tax levy for 2025 is $29,907,569, which includes levies for general fund operations, debt service, the Richfield EDA, and equipment and technology levy. The gross tax levy for 2025 reflects a 5.45% increase from the previous year’s gross levy. The proposed 2025 Housing and Redevelopment Authority (HRA) levy is a 3% increase to $720,610. The combined gross levies, $30,628,179, represent a 5.39% increase over the 2024 combined gross levies. The City’s tax capacity rate is anticipated to increase from 52.25% in 2024 to 54.57% in 2025. A 3.00% wage increase for the General Services and Specialized pay plan employees effective January 2025. F.LEGAL CONSIDERATION: 172 A truth-in-taxation public hearing for the 2024 proposed budget and tax levy was held on November 26, 2024 at 6:30 p.m. ALTERNATIVE RECOMMENDATION(S): The City Council could adopt a final 2025 budget and tax levy in any amount, which does not exceed the levy of $30,628,179 but would also need to identify corresponding cuts to expenditures. PRINCIPAL PARTIES EXPECTED AT MEETING: ATTACHMENTS: Description Type 2024 Budget Revision Resolution Letter Budget & Tax Levy Resolution 2025 Resolution Letter 2025 On Call Rates Resolution Letter Utilities Rates Resolution Resolution Letter 2025 CIP Budget Resolution Letter 2026-2029 CIP Resolution Resolution Letter General Service Pay Plan 2025 Resolution Letter Specialized Service Pay Plan 2025 Resolution Letter 173 CITY OF RICHFIELD2025 BUDGET JANUARY 1, 2025 - DECEMBER 31, 2025 6700 PORTLAND AVENUE RICHFIELD, MN 55423 www.richfieldmn.gov 174 2025 BUDGET TABLE OF CONTENTS Page NoINTRODUCTORY SECTION Letter of Transmittal 3 City Officials 17 Administrative Organization Chart 18 City Fund Structure 19 BUDGET SUMMARY INFORMATION Summary of 2024 Revised Budget - All Funds 22 Summary of 2025 Budget - All Funds 23 Comparative Analysis of Revenue - All Funds 24 Comparative Analysis of Expenditure - All Funds 25 OPERATING BUDGETS General Fund Analysis Comparative Analysis of 2024 Adopted, 2024 Revised and 2025 Budget - General Fund 28 Comparative Analysis of Fund Balance - General Fund 29 Comparative Analysis of Revenues - General Fund 30 Comparative Analysis of Expenditures - General Fund 31 General Funds Legislative/Executive - Summary 34 City Council/Mayor 35 Other Agencies 39 City Manager 41 Legal 45 Administrative Services - Summary 48 Administration 49 Human Resources 53 Deputy Registrar 57 City Clerk 62 Finance - Summary 68 Finance 69 Assessing 73 Public Safety - Summary 76 Support Services 77 Police 82 Emergency Services 87 Fire - Summary 92 Fire 93 Community Development - Summary 99 Community Development Administration 100 Planning & Zoning 104 Inspections 107 Public Works - Summary 113 Administration 114 Engineering 118 Street Maintenance 123 Park Maintenance 128 Recreation Services - Summary 134 Recreation Services Administration 135 Recreation Programs 139 Wood Lake Nature Center 144 175 2025 BUDGET TABLE OF CONTENTS Page No Special Revenue Funds Liquor Contribution Fund 150 Tourism Administration 151 Communications Fund 152 Elections Fund 154 Drug/Felony Forfeiture 156 Public Safety Compliance 157 Recreation Services Contributions 158 Nature Center Contributions 159 Public Health Grants 160 Wood Lake Half Marathon 161 Franchise Fees 162 Ice Arena 164 Swimming Pool 166 Special Facilities 167 Recreation Special Program 168 Opioid Settlement Fund 170 Public Safety Aid 171 Street Light User Fee Fund 172 Enterprise Funds Liquor Operations Fund - Summary 174 Liquor Operations 176 Lyndale Store 177 Cedar Store 182 Penn Store 186 Wine & Spirits 190 Water and Wastewater Utilities - Summary 194 Water Utility 197 Wastewater Utility 208 Stormwater Utility - Summary 216 Stormwater Utility 218 Internal Service Funds 231 Central Garage - Summary 232 Information Technologies - Summary 240 Property Liability Self Insurance - Summary 248 Building Services - Summary 254 Debt Service Funds Debt Services Mission Statement 262 General Obligation Improvement Bonds 263 General Obligation Improvement Bonds Scheduled Debt Service Requirements 264 General Obligation Redevelopment Bonds 265 General Obligation Redev. Bonds Scheduled Debt Service Requirements 266 Capital Improvement Funds Capital Improvement Budget and Plan Mission Statement 268 Budget Summary Capital Improvement Funds - 2024 275 Budget Summary Capital Improvement Funds - 2025 276 2025-2029 Capital Improvement Plan 278 Capital Improvement 2025 Sources and Uses 280 Full-Time Regular Budgeted Personnel 281 176 September 10, 2024 Council Members: In accordance with the Charter of the City of Richfield, submitted for your consideration are the recommended budgets for the City of Richfield for the period of January 1, 2025 to December 31, 2025, and for the remainder of the calendar year 2024. A City Council work session was held on August 14 and 20, 2024, to review the revised and proposed budgets. Pursuant to State law, the City Council must certify the new budget and the revenue required to be raised by ad valorem tax levy to the County Auditor. The deadline for the certification is December 30, 2024. A proposed 2025 tax levy must be submitted to the County Auditor on or before September 30, 2024. Any amendments to the proposed budget, which would increase the property tax levy, must be made prior to the September 30, 2024 proposed levy certification deadline. No increases in the tax levy are permissible after that date, only reductions. The resolution required to certify the 2025 Adopted Budget and tax levy, as well as the 2024 Revised Budget is presented within the final adopted budget document completed in December. The Budget Document includes the General Fund, Special Revenue Funds, Internal Service Funds, Enterprise Funds, Debt Service Funds and Capital Improvement Projects. A diagram of the fund structure is included in the Introductory Section. Budgets for the General Fund and Special Revenue Funds are adopted on a basis consistent with generally accepted accounting principles. Budgetary control for Capital Projects Funds is accomplished through the use of project controls and for the Debt Service Funds by bond indentures. An administrative organizational chart, which summarizes all departments and divisions in the City, is included in the Introductory Section. This chart indicates the divisions for which each department is responsible. The 2025 Adopted Budget includes total appropriations from all funds of $110,062,561 including all inter-fund transfers. 3177 OVERVIEW The recommended 2024 Revised Budget and 2025 Proposed Budget represent progress on the Council’s strategic priorities and is grounded in the community’s values and vision. The City continues to navigate major opportunities and challenges, both internally and externally. Internally, the organization continues to update processes, technology and invest in its workforce. The City has also secured funding from federal, state and regional programs to make long-needed investments in infrastructure. Externally, the budget continues to be impacted by a tight labor market, inflation and ongoing economic uncertainty. Recent economic indicators reflect continued easing in the labor market, lower inflation, less supply chain delays, a slow real estate market and continued financial uncertainty. • The seasonally adjusted state unemployment rate sits at 2.9% in June, compared to a 4.1% national rate. However, the labor market for police officers and public finance professionals remains extremely tight. • The Consumer Price Index (CPI) for the Midwest urban region increased 2.8% between April 2023 and April 2024. This is down from the 4.9% increase for the same period from 2022 to 2023, and the 8.2% increase from 2021 to 2022. • The Federal Reserve’s rate hikes have cooled the real estate market: both single and multi-family permits for new construction have slightly improved but are far from pre-2022 levels. The Federal Reserve has signaled the possibility of rate cuts yet this year. The 2024 Minnesota legislative session ended without a capital infrastructure (“bonding”) bill. The City had sought $10 million in funding for the Nicollet Reconstruction Project and will submit a request again in 2025. The additional funding and new programs enacted in the 2023 legislative session continues to shape budgets. Additional Local Government Aid funding and one-time Public Safety Aid will help fund increased personnel costs. Staff are developing spending plans for additional housing funding, preparing for the new adult-use cannabis program in 2025 as well as the paid family and medical leave program in 2026. STRATEGIC PLAN PROGRESS The pace of change, economic uncertainties and deepening divides across many cultural and demographic measures has many people expecting more of local government. In order to prioritize limited resources, the City’s policies, budgets and programs are guided by a four-year strategic plan. Developing the plan included several months of engagement with residents, policymakers, local partners and staff, and includes measurable outcomes and performance targets. The final plan prioritizes operational excellence, community development, sustainable infrastructure, high-quality workforce and equity. Ultimately, budgets are a spending plan, calibrated to respond to fiscal conditions, and a statement of the City’s priorities. Highlighted below are some examples of how these priorities are reflected in the 2024 Revised Budget and the 2025 Proposed Budget. Operational Excellence: Focused City leadership (1a); Financial capacity to deliver essential services (1b); Operational capability to deliver essential services (1c) Asking for regular feedback is key to continuous improvement and residents were asked to provide feedback as part of the 2024 Community Survey. The results of the survey will be presented to Council in September. One key area of service 4178 improvement that continues is technology. The City will start a two-year process to upgrade the website in 2025 and finish several smaller projects in 2024, including a new help desk ticketing system, a new agenda management system and automated personnel forms using Laserfische. Council and staff leadership are now meeting quarterly to monitor progress on the strategic plan, strengthening working relationships and reviewing policy priorities. Community Development: A vibrant downtown (2a); Increased tax base (2b); Maintain Richfield as an affordable place to live (2c) Despite the slow redevelopment market, the Lynvue apartment building opened downtown in 2023, just as the reconstruction of the 65th Street project was wrapping up. The City plans to apply for a grant to fund a downtown branding strategy to build on recent investments. An evaluation of the City’s housing programs is underway to help guide potential uses for additional Local Affordable Housing Aid (LAHA) funding from the state. The City continues to reduce barriers to building more affordable housing, including changes to zoning to encourage medium-density housing like duplexes and revising parking regulations. A summary of ongoing community development projects is detailed under Strategic Development. Many of the programs are funded in the City’s Housing and Redevelopment (HRA) and Economic Development Authority (EDA) budgets. In 2023, those programs assisted 741 households in Richfield. Sustainable Infrastructure: City infrastructure support service needs (3a); Sustainable infrastructure financing (3b); Climate resilience is a priority (3c) Stewardship of the City’s human, financial, built and natural resources remains challenging, however progress on these priorities is evident throughout the operating and capital budgets. Residents will vote on a 0.5% local sales tax to fund transformational improvements to three City parks this November. If all projects are approved, the new funding would be added to a $3 million federal grant and $12 million state grant to construct a new Wood Lake Nature Center, improvements at Veteran’s Park and a new Community Center building. An independent analysis estimates that Richfield residents would pay less than half of the tax to fund these improvements, estimated to be an additional $3.92 per month. The City was also able to secure several smaller grants and partnerships to fund an expanded skate park, a pocket park at Pillsbury Ave, sound walls along Highway 62 and pedestrian improvement projects (Safe Routes to School funding). High-Quality Workforce: A well-trained workforce (4a); Staff capacity to meet service demands (4b); Healthy Council-staff relationships (4c) Strengthening the City’s recruitment and retention programs to maintain a high-quality workforce is an ongoing challenge, especially given the tight labor market. The City continued several successful pilot programs to provide hiring and retention bonuses for some hard-to-fill positions, in addition to the flexible workplace policy. The results of a compensation and classification study was completed and implemented in 2024 to ensure that staff are fairly and competitively paid. Additional funding for training is included in the 2024 and 2025 budgets. Public Safety completed an organizational study to assess staffing needs. Finally, employees were surveyed on the City’s diversity, equity and inclusion climate as part of the development of an equity plan. 5179 Equity and Inclusion: Reduced racial inequities and barriers for traditionally excluded groups (5a); Staff, Boards and Commissions reflect the diversity of the community (5b); Equity-based framework is applied to decision-making (5c) Equity and inclusion is a priority in the strategic plan and integral to the City’s vision and values. The City will launch a public equity and inclusion webpage this year to share more information on the program with the community. As stated above the City has contracted with Strategic Diversity Initiatives to complete a citywide internal equity plan in 2025 which will include baseline data to better measure progress. Federal ARPA funding was used to add a social worker position to staff a pilot alternative response program in conjunction with the City of Edina. The program is designed to more effectively respond to mental health 911 calls and connect people to needed services. The Revised 2024 and Proposed 2025 Budget balances meaningful progress on the City’s priorities with the reality of limited resources. The 2025 City of Richfield tax levy, as proposed, will increase by 5.45%. The increase is due to three main factors: increased service demands, the need to invest in process and technology improvements and increased labor costs. Residents and other stakeholders continue to expect higher service levels, including better customer service, better technology, multiple communication channels and more equitable service. This necessitates investment in the people and infrastructure providing the services and more time dedicated to long-term planning and prioritization. The pressure to contain costs is more difficult this year due to the lingering impact of high inflation and wage pressures from a continued tight labor market. STRATEGIC DEVELOPMENT Higher interest rates, combined with insurance and labor challenges in the multi-family and construction industries, have slowed development significantly. That said, new construction added $82 million in value to the City in just the last year. The Metropolitan Council estimates Richfield’s population as 38,678; an increase of 1,684 people since the 2020 Census. Households have increased in this same time period by 913, for a total of 16,853. It is hoped that with further planned assistance to the local economy, redevelopment will continue to strengthen and diversify the City’s tax base. Presently, the city has a number of redevelopment projects and initiatives underway: Downtown: This area has experienced significant redevelopment and investment over the past 20 years: • The Lynvue project at 65th Street and Lyndale Avenue opened in the fall of 2023. This project replaced an aging pair of commercial centers with 153-unit units of housing and ground floor commercial space. • The remodel of the Woodlake Veterinary Clinic was completed in the spring. • The HUB Shopping Center area continues to be an investment/redevelopment priority. • The City is working to encourage improvements by private owners. • The long-awaited project at 66th Street and 1st Avenue is expected to be underway yet this year. • EDA staff has completed an inventory of existing businesses in the area and will target business initiatives in this area. 6180 The Penn Corridor (Penn Avenue from Crosstown Highway 62 to 68th Street): Reinvestment along Penn Avenue continues to move along slowly, but steadily. • The HRA has purchased 6525 Penn Avenue for assembly with our property at 6501 Penn Avenue and are working with JO Companies on a 40-unit affordable housing development. 66th Street and Portland/Veterans Park Area: Two developments remain in the planning stages, each guided by the overlay district adopted for the area in 2021. • The four-acre American Legion site is for sale by the private owner. The City will continue to work toward a multi-family housing development in keeping with adopted Comprehensive Plan and Zoning regulations. • Beacon Interfaith Housing Collaborative is making progress on their Aster Commons proposal for a 40-unit supportive housing project on the HRA-owned “roundabout parcel” at 66th and Portland, adjacent to the new D-line station. The HRA has committed to support the project and a tax credit application has been submitted to MN Housing. I-494 Corridor: The HRA has acquired, by donation, an additional property near the 77th Street tunnel and is continuing to explore redevelopment and/or reuse of the properties with developers. To complement redevelopment, the City has a number of programs in place to reinvest in the housing stock of the City and support new/expanding businesses. The programs are provided by the City’s HRA and EDA, an annual summary of programs is provided online. STATE AID According to the Minnesota Management and Budget (MMB) February Budget and Economic Forecast the state will end the fiscal year (FY) 2024-2025 biennium with a projected surplus of $3.715 billion. As noted above, the legislature increased funding for the Local Government Aid (LGA) program which increased Richfield’s allocation in 2024 to $3.39 million, and the 2025 allocation will remain flat. The LGA program is structured so that cities receive less as their tax base grows, thus the City has incorporated estimates into long-term forecasts to predict the impact of several large TIF districts decertifying that will significantly add to the City’s tax base in 2026, and thus reduce LGA. This is a positive financial trend since a strong tax base is a more stable revenue source than LGA and reducing reliance on LGA has long been a City goal. Richfield remains a net receiver of the metropolitan Fiscal Disparities Program. The program is a mechanism for tax base sharing for new commercial/industrial property development. Under the program, a certain percentage of new commercial/industrial growth in the metropolitan area is contributed to a pool. The tax base growth is then redistributed to cities in the seven-county metropolitan area using a needs-based formula. The metropolitan pool increased in value in 2024 after a couple years of lower commercial values. The increase, coupled with Richfield’s increased population, resulted in an additional $975,000 to be distributed in 2025. 7181 INFRASTRUCTURE The 2025 Capital Improvement Budget (CIB) reflects funding for numerous projects throughout the City. In 2025, efforts will include the installation of rectangular rapid flashing beacons (RRFBs) and other pedestrian improvements at 66th Street/Richfield Parkway, the reconstruction of the at-grade railroad crossing at 77th Street and Pleasant Avenue, and ongoing bike, pedestrian, ADA and pavement management programs. The CIB also includes funding for several other utility projects including the final year of the citywide water meter replacement program, sanitary sewer main lining, the rehabilitation of storm water collection mains and manhole structures and improvements at the Water Treatment Plant. Finally, the 2025 CIB recommends $475,000 of Special Revenue funding for recreation and open space improvements. The funding will be used for park capital projects, building repair for the community center and Wood Lake Nature Center buildings, the replacement of playground equipment and building demolition at Donaldson Park. Over the next several years, several major arterial roads in the City will also be reconstructed or improved. Hennepin County plans a full reconstruction of Nicollet Avenue in 2026 and the City will need to contribute according to the County’s local cost-share policies. The reconstruction of 69th Street is also planned for 2027 followed by 76th Street in 2028. There are also several pedestrian improvement projects planned for 73rd Street in 2029, if the City secures federal funding via the regional solicitation process. The recommended CIP also includes funding for a new Wood Lake Nature Center building in 2025, as well as significant pool, ice arena and other improvements at Veteran’s Park. The plan also continues to fund major maintenance for City parks, and the replacement of the City’s rolling stock and technology equipment. PERSONNEL An additional 4.5 positions are budgeted in the 2024 Revised Budget and an additional 3 positions are budgeted in the 2025 Proposed Budget. Five of the additional positions are funded with property taxes, the other positions are funded with other revenues. In 2024, three part-time positions are proposed to be increased to full-time in the City Clerk, Fire and Recreation budgets to help support additional service demands and process improvements. The Finance Department is adding an additional technician position to improve internal controls. The Police Department is adding two additional patrol officers, one in 2024 and one in 2025 based on increasing call volume, additional training and reporting requirements and to support officer wellness. Recreation adds an additional solid waste coordinator position in 2024 funded by Hennepin County recycling and organics program funds. This will free up the Sustainability Coordinator to focus on implementing the Climate Action Plan. The Fire Department has been operating with an additional firefighter position covering for extended military leaves (unpaid). The original plan was to return to current staffing levels through attrition. Since extended military leaves have been more common the 2025 budget adds the position to be available for additional coverage into the future. Public Works is adding 8182 a temporary engineer position in 2025 to assist with several major capital projects for the next few years. Personnel costs also increased due to a 3% cost of living adjustment for all employees, step increases for eligible employees per the revised compensation plan, and an 12.90% increase in the cost of health insurance, which is split equally between the employees and the City. GENERAL FUND The General Fund serves as the main operating fund of the City. It accounts for all financial resources, except those required to be accounted for in another fund. Revenues The General Fund, which provides for most of the traditional services that residents have come to expect, receives the majority of its funding from property taxes. Other sources of funding come from intergovernmental revenue, charges for services, licenses, permits, and transfers from other funds. The 2025 Proposed Budget was prepared with the strategy that the primary funding source for the General Fund operations now, and in the future, will come from property taxes. This is the result of the fact that cities are limited in the type and extent of revenues that they can generate. In addition, as the City continues to expand and diversify its tax base there will be reductions in LGA funding from the state. The result of this funding choice has been a continued and dramatic shift in General Fund revenues. In 2001, LGA, which historically was a major General Fund revenue source, accounted for 24% of General Fund revenues. In 2025, it will account for 10%. Conversely, property taxes have grown from 40% of revenues in 2001 to 72% in 2025. The 2025 budgeted General Fund revenues of $32,729,960 represent a 5.92% increase from the 2024 Adopted budget. The sources of General Fund revenues, with the exception of property taxes and intergovernmental revenues, have remained relatively comparable to the prior years’ budget levels. However, revenues from transfers-in from other funds continue to be a major source. In 2025, the General Fund will receive: $374,490 from the Liquor Operations fund to offset administrative costs related to the liquor operation. A comparison of actual General Fund revenues from 2024 to 2025 is shown in Figure 1 below. Figure 1 5% (5%), Charges for Services 1% (1%), Fines & … 16% (18%), Intergov't Revenue 4% (3%), License & Permits 71% (71%), Taxes 3% (2%), Misc. Revenue/Trans 2025 (2024) General Fund Revenues 9183 Expenditures The City’s General Fund accounts for most of the services that the City provides to its residents, such as police, fire, public works, parks, recreation and general administration. Richfield’s General Fund is organized into eight major departments; Legislative/Executive, Administrative Services, Finance, Public Safety, Fire, Community Development, Public Works, and Recreation Services. Each department encompasses divisions that provide an array of services, either directed to the public or in support of other City services. A General Fund organizational chart, which includes all departments and divisions, is shown in the Introductory Section. City policy requires that all budgeted expenditures under $1,000 must be approved by a division manager. Any expenditure over $1,000 and up to $5,000 must be approved by the division manager and department director. Any expenditure over $5,000 must be approved by the division manager, department director, and Finance Director. All expenditure over $25,000 requires additional approval of the City Manager. Any expenditure over $175,000 must be approved by the City Council. Over a period of years, the type and mix of City services would likely change as the community changes. However, in a mature community such as Richfield, it is also important that a consistent balance of services be maintained, even in the face of budgetary constraints. Richfield's mix of services, as seen through an expenditure analysis of the eight major departments, reflects a stable, consistent approach. The 2025 expenditures are consistent with the expenditures from 2024 (Figure 2). In the 2025 Budget, 58% of the total expenditures are designated for Public Safety and Fire Department operations, while an additional 16% is designated for Public Works operations. While there have been adjustments, the total balance of services provided by the major departments remains relatively constant. City staff made every effort to limit 2025 expenditure increases for all departments of the General Fund to maintain the current level of City services and in response to the internal and external constraints. Figure 2 4% (4%), Admin Svsc 4% (4%), Legal/Exec. 2% (5%), Finance 8% (7%), Recreation 16% (17%), Public Works6% (6%), Comm. Dev. 19% (18%), Fire 39% (38%), Public Safety 1% (0%), Fund Balance 1% (1%), Transfers 2025 (2024) General Fund Expenditures 10184 The most significant issues for the 2024 Revised and 2025 Adopted General Fund Department Budgets are summarized in the following section. 2024 REVISED AND 2025 ADOPTED DEPARTMENT BUDGETS Legislative/Executive The 2024 Revised budget reflects a 3.25% decrease due to savings from an open position. The 2025 Proposed budget reflects an increase of 3.92% due to increased personnel cost, and overtime costs to support community events and to begin the essential services plan. The total budget for the essential services plan is estimated to be $70,000 and is scheduled to be partially funded in 2025 with the balance of the work to be completed in 2026. Administrative Services The Administrative Services Department 2024 Revised budget show an increase of 2.73% due to cost associated with JD Edwards data clean up. The 2025 Proposed budget reflects an increase of 3.18% due to increased personnel, and training costs and to ensure focus on continuing education with area HR organizations. The Administration department also pays for 25% of the Communications and Engagement Manager’s compensation. Finance The Finance Department 2024 Revised budget reflects a 53.28% increase for 2024 due to persistent challenges in hiring staff in a tight labor market. The department continues to utilize additional professional service to ensure operations continuity during staffing transition. The 2025 Proposed budget reflects a decrease of 25.71%. Beginning 2025, local assessment services shall be performed by the County Assessor at no cost to the City. The County shall levy directly for the services at cost. Finance is currently undergoing a rebuilding and strengthening phase and professional services will continue to bridge any gaps necessary to ensure seamless operations. Public Safety The Public Safety Department reflects a slight decrease of 0.40% in 2024 Revised budget compared to the 2024 Adopted budget. The 2025 Proposed budget is up by 8.52%. The increase is a result of collective bargaining step increases and higher cost of employee benefits. The department pays a larger portion of two social workers salaries. The professional services cost is higher due to technology and software upgrades. Fire The Fire Department Proposed budget for 2025 reflects a 11.46% increase over the 2024 Adopted budget. The increase is a result of personal services costs, health care costs and increased costs on goods and services for the Fire Department. The staffing was increased from eight to nine person shift to cover long-term absences. Community Development The Community Development Department 2024 Proposed budget reflects a 0.84% increase over the 2024 Adopted budget. Savings from reassessment of internal space charges and upgraded technology, especially implementation of Citizenserve permit system, are reflected in the 2025 budget. 11185 Public Works The 2025 Public Works Department budget reflects a 2.34% increase from the 2024 Adopted budget. The increase is the result of increases in personnel, consultant services, equipment purchases, professional development and operational costs. A new special revenue fund ‘Streetlight User Fee Fund’ has been set up and all user fee revenue collected on quarterly utility bills will now be reported in this fund. The user fee funds payment of electricity charges, maintenance and replacement of streetlights. Recreation Services The Recreation Services Department 2025 Proposed budget indicates a 6.39% increase over the 2024 Adopted budget. The increase is mostly due to increases in personal services after the adjustments that resulted from the comp and class study. Additional seasonal staff are also budgeted to support several recreation programs expansion. SPECIAL REVENUE FUNDS Liquor Contribution Fund The Liquor Contribution Fund receives profits from the municipal off-sale liquor operations through the transitory ordinance process. These revenues are then used to fund various park capital projects. Expenditures from the fund are restricted in use to financing capital improvements that would otherwise be financed by a General Obligation bond issue. In 2025, a transfer in of $475,000 will fund different City projects. Tourism Administration Fund This fund accounts for the collection of lodging tax revenues and the pass-through of these funds to the Richfield Tourism Promotion Board. The Tourism Promotion Board promotes the City as a visitor destination and promotes civic activities to enhance the City's image. Communications Fund The Communications Fund is maintained to account for the quarterly cable franchise fees received, cable television and community communication activities. The fund provides 75% of the Communications and Engagement Manager position, which is responsible for the City’s website, social media, cable bulletin board, press releases and other public communications as well as the Communications Specialist and Video Production Assistant positions. Election Fund The Election Fund was established to isolate the large fluctuation over time in election costs from year to year. The fund provides voter registration services, voter information services and election administration. Funding for the costs of elections services is derived from rental revenues from cellular telephone carriers who rent space for their antennas on City infrastructure. Drug/Felony Forfeiture Fund The Drug/Felony Forfeitures Fund receives its revenues as a result of cash and property seized related to drug and/or felony criminal activity. The revenues received are used to purchase equipment for public safety purposes and to provide funding for training. Public Safety Compliance Fund Revenue from this fund is derived from fines levied against businesses that fail alcohol and tobacco compliance checks. The monies received from the fines are then used to fund the costs involved in performing compliance checks. This fund will also account for the Community Emergency Response Team (CERT). 12186 Recreation Services Contribution Fund The Recreation Services Contributions Fund serves as a method to account for donations received that are intended to benefit activities of the Recreation Services Department. Uses of the donations include staffing costs, the purchase of supplies and equipment and to help fund parks-related construction projects. Nature Center Contribution Fund The Nature Center Contribution Fund serves as a method to account for donations received that are intended to benefit Wood Lake Nature Center. The source of the donations comes from fundraising activities of the Friends of Wood Lake (FOWL). The donations are used to supplement the Wood Lake Nature Center operating budget and for the purchase of supplies, equipment and to help fund nature center construction projects. Public Health Grants Fund This fund accounts for the receipt of federal grant funds used by the City to assess and enhance the capacity of local public health departments to respond to bio-terrorism, infectious diseases and other threats to public health. Wood Lake Half Marathon Fund This fund was established to provide an alternative revenue source to fund the Wood Lake Nature Center’s environmental education curriculum for Richfield Public School students. Funding for the program is derived from proceeds from the annual Urban Wildland Half Marathon and 5K races. Utility Franchise Fees Fund This fund accounts for gas and electric franchise fees collected from the public utilities. The majority of fees collected will be directed to the pavement management program and toward the debt service for the bonds issued to help fund the accelerated mill and overlay program. This may cause a decrease in the fund balance. Ice Arena Fund The Ice Arena maintains two sheets of ice for skating lessons, open skating, and hosts figure skating competitions. It also rents ice to local high schools for hockey practices and games and to youth associations for clinics, practices, games and tournaments. Swimming Pool Fund This fund accounts for all activities related to the swimming pool operation. It strives to provide users with an outstanding outdoor recreational swimming experience for all ages and groups. A splash pad at the pool is being constructed in 2024. Special Facilities Fund This fund maintains the City’s mini-golf course which is run by Wheel Fun Rentals, Inc. through a concession agreement with the City. The operation also provides a picnic shelter to be used by the Richfield Farmers Market and park users. Recreation Special Program Fund The fund manages City’s Sustainability and Organized Hauling Program, for transparent and accurate tracking of financial activity of operating these programs. Opioid Settlement Fund The fund manages the opioid settlement funds provided to each Community Health Service Agency, from or through an opioid settlement administrator to work on providing services in the area of opioid prevention, treatment and recovery. 13187 Public Safety Aid Fund This is a newly established fund. In December 2023, City received $1,604,296 in one-time public safety aid included in the 2023 MN State omnibus tax bill. The funds can not be used for general purposes, but must be used to “provide public safety”. The fund ensures transparency, compliance and separate tracking of the aid received. Street Light User Fee Fund This is a newly established fund to track the operations of street lighting system. The City includes a fee for street light service on the quarterly utility bills. The fees collected fund payment of the electricity charges, along with maintenance and replacement of street lights. The City also intends to replace its streetlights with energy efficient LEDs as funding permits. This switch should save electricity and maintenance costs, and make public lighting infrastructure more versatile, flexible and efficient. ENTERPRISE FUNDS Liquor Stores Fund The City of Richfield operates four municipal liquor stores. Total sales for the four liquor stores for 2024 are projected to be $13.45 million and modestly grow to $13.60 million in 2025, a 0.99% increase. Operating expenses budgeted for 2025 for the four stores total $2.54 million. This reflects an increase from the 2024 adopted operating expenses. For the four stores, the projected profit before transfers for 2025 is expected to be $746,173 with budgeted transfers to the Special Revenue Fund of $475,000 and $374,490 to the General Fund for administrative costs, police duty and payments in lieu of taxes. Water and Wastewater Utility Fund The Water and Wastewater Utility Fund accounts for the operation and maintenance of the City's water plant and sanitary sewer lines. Operating revenues for the Water Fund for 2025 Proposed reflect an increase of $356,480 from 2024 Revised budget levels. This accounts for the additional revenue due to the proposed rate increase. The Water Fund continues to reinvest in its infrastructure in 2024 and 2025. Included in the current budgets are capital improvements totaling $904,000 in 2024 and $2,163,000 in 2025. The 2025 improvements relate to replacement of water plan elevator, sludge pump replacement, water plant chlorine storage and water plant instruments & controls. The Wastewater Utility Fund provides collection of sanitary wastewater from approximately 10,800 accounts in the city. The 2025 Sanitary Wastewater Operating Budget is approximately $4.8 million. The most significant expense is the wastewater treatment charges paid to Metropolitan Council Environmental Services (MCES). The MCES 2025 charges are expected to increase from the budgeted 2024 level of $2,557,720 to $2,580,870, a 0.91% increase. Water rates for 2025 will increase across the three tier levels by 7.03%. Tier 1 will increase 34 cents per thousand gallons, Tier 2 will increase 41 cents per thousand gallons and Tier 3 will increase 49 cents per thousand gallons. The wastewater rates will increase by 2.07% or 13 cents per thousand gallons for 2025. Storm Water Utility Fund The Storm Water Utility Fund provides for the disposal of storm water for the city and is funded through user fees. The fund provides for routine maintenance and major capital improvements to the system. No change is proposed to the Storm Water Utility Rates in 2025. 14188 INTERNAL SERVICE FUNDS Central Garage Fund The Central Garage Fund accounts for the acquisition, maintenance, and repair of all motor vehicles and motor-driven equipment used by the City. It is funded by internal operating user fees charged to other City departments and funds. Fees for 2025 will increase 4% over 2024 levels. The funding for the replacement of equipment that the operation maintains will be accomplished through a general tax levy in the amount of $1,135,000. The increase is in response to increased costs incurred in the purchase of rolling stock and equipment. Additionally, it is projected that for 2024 and 2025, the fund may not cash flow. The operating transfers are planned to battle inflationary pressures and depleting reserves. The fund is scheduled to make purchases in 2024 of $1,657,600 and $1,735,000 in 2025. The significant purchases planned for 2025 are: • High Ranger Truck at $450,000 • Zambon at $250,000 • Fire Truck at $400,000 • Toro (2) Z-Mower 7200 at $65,000 • Trackless MT at $300,000 • Garage Floor Sealing $150,000 • CSO Truck at $60,000 Information Technologies Fund The Information Technologies (IT) Fund’s primary purpose is to provide computer hardware and software support, programming and training to City staff. As with the Central Garage Fund, the purchase and replacement of equipment in the IT Fund will be funded through a general tax levy in the amount of $393,800. The fund is scheduled to make capital purchases in 2024 of $179,310 and $74,840 in 2025. The IT Fund also purchases and pays license fees for equipment and software which is not capitalized and provides office supplies and copying services for all City departments. Self Insurance Fund The Self Insurance Fund accounts for all the City's costs for claims related to workers' compensation, unemployment insurance benefits, property insurance, flexible benefits, dental insurance, and all other City self-insurance costs. For 2025, the fund has increased property/casualty and workers compensation rates. Operating results of the fund are dependent on the number and scope of claims paid during any given year and consequently, results can fluctuate from year to year. Building Services Fund The Building Services Fund is responsible for the maintenance and upkeep of the Richfield Municipal Center and Fire Station #2. The Municipal Center was built in 2011. After this amount of time the increased maintenance costs are expected in the operating budget. User fees will continue to be adjusted on an annual basis to keep pace with operating costs and to provide funding for replacement costs of fixtures within the building. 15189 DEBT SERVICE FUND The Debt Service Fund is used to record financial operations from special assessments, tax increment, and, as necessary, property taxes to meet debt service payments and outstanding bond issues. General Obligation improvement bonds are payable through 2043, with outstanding principal at the beginning of 2025 of $39,925,000. The fund balance, along with debt service tax levies, special assessment collections and interest earnings are pledged to service the debt. The General Obligation redevelopment bonds are retired from tax increment collected from the project area. Redevelopment bond principal of $260,000 is payable through 2025. OPERATING CAPITAL EXPENDITURES Capital expenditures represent all tangible or intangible assets that are used in operations, that have initial useful lives extending beyond a single reporting period and whose dollar value is greater than $25,000. CAPITAL IMPROVEMENTS BUDGET The Capital Improvement Budget recommends $32,445,854 of expenditures in 2025. The projects invest in improvements to right-of-way (streets, sidewalks and underground infrastructure for water, sanitary sewer and stormwater), facilities and parks and open space. The capital budget is funded by a wide variety of sources, including federal, state and county grants, state transportation funding, utility payments, property taxes, franchise fees and liquor store profits. CONCLUSION The information presented in this budget document provides the background and funding plans to address opportunities and challenges such that the City can be a connected and thriving community into the future. I would like to take this opportunity to thank Finance Director Kumud Verma, her staff, and all City departments for their input and help in preparing the 2025 budget, as well as the City Council for providing the vision, values and priorities that guide our work. Respectfully submitted, Katie Rodriguez City Manager 16190 CITY OFFICIALS Term of Office 4 Years 4 Years 4 Years 4 Years MAYOR - MARY SUPPLE COUNCIL MEMBER - SHARON CHRISTENSEN COUNCIL MEMBER - SIMON TRAUTMANN COUNCIL MEMBER - SEAN HAYFORD OLEARY COUNCIL MEMBER - BEN WHALEN 4 Years ADMINISTRATIVE STAFF KA TIE RODRIGUEZ - CITY MANAGER KUMUD VERMA - FINANCE DIRECTOR MICHELLE FRIEDRICH - CITY CLERK Term Expires January 12, 2027 January 12, 2027 January 14, 2025 January 14, 2025 January 14, 2025 17191 CITY OF RICHFIELD ADMINISTRATIVE ORGANIZATION CHART Deputy Registrar Central Garage & Equipment City Clerk Emergency Services Street Maintenance/Fores try Liquor Operations Self Insurance/ Risk Management Water Utility Swimming Pool Communications Waste Water Utility Special Facilities Government Buildings Stormwater Utility & Equipment Wood Lake Nature Center Information Technologies Park Maintenance Ice Arena Human Resources Police Operations Engineering Park and Recreation Inspections Community Development Administration Assessing Support Services Administration Recreation Administration Planning & Zoning Assistant City Manager Finance Public Safety Fire Public Works Recreation Services Citizens City Council City Manager City Attorney Executive 18192 Improvement Bonds Redevelopment *Right of Way Bonds Improvements Special Facilities Public Aid Facilities Special Recreation Opioid Settlement Enterprise Funds Internal Services Funds Public Safety Streetlight *Municipal Liquor Central Garage & Equipment Water & Wastewater Information Utility Technologies Storm Sewer Self Insurance Utility Risk Management Building Services Compensated Absences *General Fund Debt Service Funds Capital Project Funds Recreational Development Aid User Fee Fund Elections Drug/Felony Forfeiture Special Revenue Funds Wood Lake Half Marathon Compliance Recreation Services Contributions Nature Center Contributions PROPRIETARY FUNDS Liquor Contribution Tourism Administration Communications Grants GOVERNMENTAL FUNDS Public Safety Public Health Ice Arena Swimming Pool Programs The City's budget is prepared using a modified accrual basis of accounting for all governmental funds and an accrual basis of accounting for proprietary funds. 19193 THIS PAGE WAS LEFT BLANK INTENTIONALLY 20194 BUDGET SUMMARY 21195 SUMMARY OF 2024 REVISED BUDGET ALL FUNDS Fund Balance Fund Balance FUND January 1, 2024 Revenues Expenditures December 31, 2024 General 11,486,988$ 31,213,095$ 31,213,095$ 11,486,988$ Special Revenue Funds Liquor Contribution 147,502 500,500 500,000 148,002 Tourism Administration 52,471 6,150 5,440 53,181 Communications 1,898,009 261,000 406,520 1,752,489 Elections 2,355,535 325,000 281,340 2,399,195 Drug Felony/Forfeiture 288,610 35,900 91,720 232,790 Public Safety Compliance 257,527 108,013 17,500 348,040 Recreation Contributions 81,557 119,000 145,500 55,057 Nature Center Contributions 222,532 83,500 80,000 226,032 Public Health Grants 130,903 230,967 177,835 184,035 Wood Lake Half Marathon 80,295 73,000 66,000 87,295 Franchise Fees 1,280,422 2,500,000 1,772,500 2,007,922 Ice Arena (2,528,942) 1,774,500 1,328,670 (2,083,112) Swimming Pool 228,699 638,300 584,230 282,769 Special Facilities 61,559 59,150 63,800 56,909 Recreation Special Program 234,434 383,997 307,686 310,745 Opioid Settlement 132,082 146,312 10,000 268,394 Public Safety Aid 1,604,296 5,000 171,890 1,437,406 Street Light User Fee -332,000 332,000 - Enterprise Funds * Liquor 5,436,289 13,491,220 13,508,905 5,418,604 Water & Sewer Utility**19,509,954 10,124,130 9,838,004 19,796,080 Storm Sewer Utility **8,948,524 2,544,660 2,858,080 8,635,104 Internal Service Funds * Central Garage 5,555,206 2,668,410 2,411,000 5,812,616 Information Technologies 130,840 1,629,550 1,700,350 60,040 Self Insurance 4,502,187 1,069,430 1,432,750 4,138,867 Building Services 837,487 1,052,550 1,029,760 860,277 Compensated Absences 113,988 - - 113,988 Debt Service Funds ** G.O. Improvement Bonds 6,263,293 4,918,543 4,227,574 6,954,262 G.O. Redevelopment Bonds -875,256 875,256 - Capital Improvement Funds Recreational Development 1,615,645 95,000 95,000 1,615,645 Right-of-Way Improvements 7,558,710 1,735,450 1,735,450 7,558,710 Public Facilities 3,418,769 3,418,769 - TOTALS 78,486,602$ 82,418,352$ 80,686,624$ 80,218,330$ * In municipal accounting, all capital outlay acquired by the Enterprise and Internal Service Funds is recorded at cost. This cost is charged as depreciation expense over the estimated useful life of the asset. ** Bonds are not recorded as current expenditures, but rather as adjustments to the cash position. 22196 SUMMARY OF 2025 BUDGET ALL FUNDS Fund Balance Fund Balance FUND January 1, 2025 Revenues Expenditures December 31, 2025 General 11,486,988$ 32,729,960$ 32,729,960$ 11,486,988$ Special Revenue Funds Liquor Contribution 148,002 476,000 475,000 149,002 Tourism Administration 53,181 7,150 5,440 54,891 Communications 1,752,489 240,000 422,220 1,570,269 Elections 2,399,195 394,700 334,050 2,459,845 Drug Felony/Forfeiture 232,790 35,900 30,000 238,690 Public Safety Compliance 348,040 35,500 17,600 365,940 Recreation Contributions 55,057 120,000 145,500 29,557 Nature Center Contributions 226,032 87,000 75,000 238,032 Public Health Grants 184,035 230,967 177,835 237,167 Wood Lake Half Marathon 87,295 73,000 66,000 94,295 Franchise Fees 2,007,922 2,500,000 2,958,000 1,549,922 Ice Arena (2,083,112) 1,982,900 1,379,050 (1,479,262) Swimming Pool 282,769 671,050 643,850 309,969 Special Facilities 56,909 67,510 67,690 56,729 Recreation Special Program 310,745 441,001 393,354 358,392 Opioid Settlement 268,394 57,113 150,000 175,507 Public Safety Aid 1,437,406 5,000 438,110 1,004,296 Street Light User Fee - 332,000 332,000 - Enterprise Funds * Liquor 5,418,604 13,624,951 13,728,269 5,315,286 Water & Sewer Utility**19,796,080 10,484,610 9,606,650 20,674,040 Storm Sewer Utility **8,635,104 2,517,660 2,774,160 8,378,604 Internal Service Funds * Central Garage 5,812,616 3,116,070 2,515,030 6,413,656 Information Technologies 60,040 1,780,270 1,812,880 27,430 Self Insurance 4,138,867 1,086,720 1,245,340 3,980,247 Building Services 860,277 1,083,800 1,077,470 866,607 Compensated Absences 113,988 - - 113,988 Debt Service Funds ** G.O. Improvement Bonds 6,954,262 4,897,375 4,222,961 7,628,676 G.O. Redevelopment Bonds - 267,238 267,238 - Capital Improvement Funds Recreational Development 1,615,645 20,587,000 20,587,000 1,615,645 Right-of-Way Improvements 7,558,710 5,804,500 5,804,500 7,558,710 Public Facilities - 2,670,000 2,670,000 - Buildings, Fleet and Technology - 3,384,354 3,384,354 TOTALS 80,218,330$ 111,791,299$ 110,536,511$ 81,473,118$ * In municipal accounting, all capital outlay acquired by the Enterprise and Internal Service Funds is recorded at cost. This cost is charged as depreciation expense over the estimated useful life of the asset. ** Bonds are not recorded as current expenditures, but rather as adjustments to the cash position. 23197 COMPARATIVE ANALYSIS OF REVENUES ALL FUNDS 2023 2024 2024 2025 Actual Budget Revised Budget *General Fund 29,474,789 30,899,210 31,213,095 32,729,960 Special Revenue Funds Liquor Contribution Fund 555,541 500,500 500,500 476,000 Tourism Administration 9,787 6,150 6,150 7,150 Communications 470,220 280,000 261,000 240,000 Elections 498,088 368,000 325,000 394,700 Drug Felony/Forfeiture 40,073 35,900 35,900 35,900 Public Safety Compliance 58,668 32,600 108,013 35,500 Recreation Contributions 147,564 65,000 119,000 120,000 Nature Center Contributions 109,519 50,000 83,500 87,000 Public Health Grants 112,900 94,415 230,967 230,967 Wood Lake Half Marathon 74,466 70,000 73,000 73,000 Franchise Fees 2,016,880 2,456,500 2,500,000 2,500,000 Ice Arena 1,769,740 1,722,600 1,774,500 1,982,900 Swimming Pool 947,662 713,000 638,300 671,050 Special Facilities 61,514 59,150 59,150 67,510 Recreation Special Program 219,024 235,800 383,997 441,001 Opioid Grant 31,746 45,652 146,312 57,113 Public Safety Aid 1,604,296 - 5,000 5,000 Street Light User Fee - - 332,000 332,000 Enterprise Funds* Liquor 14,035,478 14,729,204 13,491,220 13,624,951 Water & Sewer Utility 10,665,650 10,128,130 10,124,130 10,484,610 Storm Sewer Utility 2,705,350 2,517,660 2,544,660 2,517,660 Internal Service Funds Central Garage 2,598,473 2,768,310 2,668,410 3,116,070 Information Technologies 1,421,824 1,630,140 1,629,550 1,780,270 Self Insurance 1,231,044 1,054,930 1,069,430 1,086,720 Building Services 1,046,327 1,052,550 1,052,550 1,083,800 Compensated Absences - - - - Debt Service Funds G.O. Improvement Bonds 4,954,124 4,918,543 4,918,543 4,897,375 G.O. Redevelopment Bonds 872,009 880,256 875,256 267,238 Capital Improvement Funds* Recreational Development 747,935 560,000 95,000 20,587,000 Right-of-Way Improvements 12,510,726 2,857,000 1,735,450 5,804,500 Public Facilities - 4,174,350 3,418,769 2,670,000 Buildings, Fleet and Technology - - - 3,384,354 Total 90,991,417$ 84,905,550$ 82,418,352$ 111,791,299$ * These funds represent major funds of the City. Major funds represent the significant activities of the City and basically include any fund whose revenues or expenditures, excluding other financing sources and uses, constitute more than 10% of the revenues or expenditures of the appropriated budget. 24198 COMPARATIVE ANALYSIS OF EXPENDITURES ALL FUNDS 2023 2024 2024 2025 Actual Budget Revised Budget *General Fund Legislative/Executive 1,034,837$ 1,265,380$ 1,224,207$ 1,314,929$ Administrative Services 959,158 1,263,950 1,298,424 1,304,174 Finance 1,046,114 912,618 1,398,838 678,020 Public Safety 11,133,159 11,817,265 11,769,553 12,824,640 Fire 5,618,697 5,552,889 5,744,315 6,188,977 Community Development 1,652,012 1,849,550 1,810,320 1,865,120 Public Works 5,064,179 5,182,120 5,219,890 5,303,150 Recreation Services 2,209,931 2,326,037 2,325,548 2,474,590 Operating transfers 260,000 330,000 330,000 352,250 Miscellaneous - 399,401 92,000 424,110 Subtotal 28,978,087$ 30,899,210$ 31,213,095$ 32,729,960$ Special Revenue Funds Liquor Contribution Fund 550,000 500,000 500,000 475,000 Tourism Administration 5,440 5,440 5,440 5,440 Communications 665,438 416,838 406,520 422,220 Election 258,251 295,173 281,340 334,050 Drug Felony/Forfeiture 25,252 57,000 91,720 30,000 Public Safety Compliance 40,872 16,600 17,500 17,600 Recreation Contributions 115,800 59,000 145,500 145,500 Nature Center Contributions 62,302 21,900 80,000 75,000 Public Health Grants 104,090 177,835 177,835 177,835 Wood Lake Half Marathon 65,664 65,000 66,000 66,000 Franchise Fees 2,329,013 2,706,000 1,772,500 2,958,000 Ice Arena 1,260,201 1,344,183 1,328,670 1,379,050 Swimming Pool 571,161 583,830 584,230 643,850 Special Facilities 50,495 63,005 63,800 67,690 Recreation Special Program 141,209 206,728 307,686 393,354 Opioid Settlement 9,823 - 10,000 150,000 Public Safety Aid - - 171,890 438,110 Street Light User Fee - - 332,000 332,000 Enterprise Funds* Liquor 13,609,220 14,880,506 13,508,905 13,728,269 Water & Sewer Utility 9,515,121 9,606,650 9,838,004 9,606,650 Storm Sewer Utility 2,566,210 2,903,530 2,858,080 2,774,160 Internal Service Funds Central Garage 2,621,535 4,070,620 2,411,000 2,515,030 Information Technologies 1,569,185 1,982,168 1,700,350 1,812,880 Self Insurance 952,555 1,368,607 1,432,750 1,245,340 Building Services 1,056,162 1,044,138 1,029,760 1,077,470 Compensated Absences - - - - Debt Service Funds G.O. Improvement Bonds 4,465,878 4,227,574 4,227,574 4,222,961 G.O. Redevelopment Bonds 872,009 880,256 875,256 267,238 Capital Improvement Funds* Recreational Development 719,751 560,000 95,000 20,587,000 Right-of-Way Improvements 20,440,139 2,857,000 1,735,450 5,804,500 Public Facilities 4,249,350 3,418,769 2,670,000 Buildings, Fleet and Technology - 3,384,354 Total 93,620,863$ 86,048,141$ 80,686,624$ 110,536,511$ * These funds represent major funds of the City. Major funds represent the significant activities of the City and basically include any fund whose revenues or expenditures, excluding other financing sources and uses, constitute more than 10% of the revenues or expenditures of the appropriated budget.25199 THIS PAGE WAS LEFT BLANK INTENTIONALLY 26200 GENERAL FUND 27201 COMPARATIVE ANALYSIS OF 2024 ADOPTED, 2024 REVISED AND 2025 BUDGET - GENERAL FUND Adopted/Proposed %Increase/Adopted 2024 Revised 2024 Proposed 2025 (Decrease) REVENUES Property Taxes 22,220,051$ 22,220,051$ 23,419,852$ 5.40% Licenses and Permits 1,140,000 1,005,550 1,177,750 3.31% Intergovernmental Revenue 4,885,289 5,467,524 5,294,208 8.37% Charges for Services 2,016,720 1,652,240 1,766,800 -12.39% Fines and Forfeitures 200,000 200,000 200,000 0.00% Miscellaneous Revenues 77,060 135,750 58,750 -23.76% Transfers 360,090 531,980 812,600 125.67% Total Revenues 30,899,210$ 31,213,095$ 32,729,960$ 5.92% EXPENDITURES Legislative/Executive 1,265,380$ 1,224,207$ 1,314,929$ 3.92% Administrative Services 1,263,950 1,298,424 1,304,174 3.18% Finance 912,618 1,398,838 678,020 -25.71% Public Safety 11,817,265 11,769,553 12,824,640 8.52% Fire 5,552,889 5,744,315 6,188,977 11.46% Community Development 1,849,550 1,810,320 1,865,120 0.84% Public Works 5,182,120 5,219,890 5,303,150 2.34% Recreation Services 2,326,037 2,325,548 2,474,590 6.39% Transfers 330,000 330,000 352,250 6.74% Special Projects 399,401 92,000 424,110 6.19% Total Expenditures 30,899,210$ 31,213,095$ 32,729,960$ 5.92% The 2025 Proposed General Fund budget reflects a 5.92% increase in revenues and expenditures as compared to the 2024 Adopted budget. The 2024 Revised budget reflects a 1.02% increase when compared to the 2024 Adopted budget. REVENUESThe primary source of revenues for the General Fund continues to be property taxes, charges for services, intergovernmental revenues and the transfer in of revenues to fund general fund operations. For the 2025 Proposed budget these four sources account for 95.61% of total General Fund revenues. EXPENDITURES The largest expenditures incurred by the General Fund remain those for public safety, fire and public works. The proposed 2025 tax levy for the General Fund does not even cover the budgeted 2025 expenditures of these three departments. 28202 COMPARATIVE ANALYSIS OF FUND BALANCE - GENERAL FUND 2023 2024 2024 2025ActualBudgetRevisedBudget Fund Balance - January 1 10,990,390$ 10,990,390$ 11,486,988$ 11,486,988$ Revenue and Transfers 29,474,789 30,899,210 31,213,095 32,729,960 Total Available 40,465,179 41,889,600 42,700,083 44,216,948 Expenditures and Transfers 28,978,191 30,899,210 31,213,095 32,729,960 Fund Balance - December 31 11,486,988$ 10,990,390$ 11,486,988$ 11,486,988$ Fund Balances: Nonspendable 61,640$ 83,285$ -$ -$ Unassigned 11,425,348 9,942,205 11,486,988 11,486,988 Total Fund Balance 11,486,988$ 10,025,490$ 11,486,988$ 11,486,988$ Revised Budget 2024 Budget 2025 SOURCE Total Percent Total Percent Taxes 22,220,051$ 71.19%23,419,852$ 71.55%Licenses and Permits 1,005,550 3.22%1,177,750 3.59% Intergovernmental Revenues: Local Government Aid 3,392,552 10.87%3,410,633 10.42% Other 2,074,972 6.65%1,883,575 5.75% Subtotal 5,467,524 91.93%5,294,208 91.33% Charges for Services 1,652,240 5.29%1,766,800 5.40% Fines and Forfeitures 200,000 0.64%200,000 0.61% Miscellaneous Revenues 135,750 0.43%58,750 0.18% Transfers 531,980 1.70%812,600 2.48% Total Revenues 31,213,095$ 100.00%32,729,960$ 100.00% 29203 COMPARATIVE ANALYSIS OF REVENUES - GENERAL FUND 2023 2024 2024 2025 Actual Budget Revised Budget Taxes Current Ad Valorem 18,035,728$ 18,495,769$ 18,495,769$ 18,720,207$ Fiscal Disparities 3,004,338 3,724,282 3,724,282 4,699,645 Total Property Taxes 21,040,066$ 22,220,051$ 22,220,051$ 23,419,852$ License and Permits Business Licenses 261,791$ 307,000$ 261,400$ 261,400$ Non Business Licenses and Permits 719,986 833,000 744,150 916,350 Total License and Permits 981,777$ 1,140,000$ 1,005,550$ 1,177,750$ Intergovernmental Revenue Federal - Grants 129,400$ 160,710$ 160,800$ 160,800$ State : Local Government Aid 2,038,711 3,392,552 3,392,552 3,410,633 Law Officer Training 40,408 45,000 42,000 45,000 Police State Aid 456,448 420,000 430,000 430,000 Fire State Aid 230,802 210,000 232,100 238,000 State-aid Street Maintenance 335,000 393,000 315,000 315,000 Grants - Other 220,217 65,152 717,237 475,900 Community Health Services 178,835 177,835 177,835 197,835 County- Grants - Other 21,040 21,040 - 21,040 Total Intergovernmental Revenue 3,650,861$ 4,885,289$ 5,467,524$ 5,294,208$ Charges for Services General Government and Deputy Registrar 1,507,806 1,639,214 1,237,350 1,378,500 Public Safety 12,745 42,296 40,500 40,000 Park and Recreation 286,648 231,850 268,750 250,650 Nature Center 112,763 103,360 105,640 97,650 Total Charges for Services 1,919,962$ 2,016,720$ 1,652,240$ 1,766,800$ Fines and Forfeits Municipal Court Fines 180,391$ 200,000$ 200,000$ 200,000$ Total Fines and Forfeits 180,391$ 200,000$ 200,000$ 200,000$ Miscellaneous Revenues Investment Income 659,981$ 35,000$ 75,000$ 50,000$ Rents - 33,860 20,000 3,000 Recovery - Damage to Property - 5,000 5,000 5,000 Special Assessments 4,308 - - - Other 49,918 3,200 35,750 750 Total Miscellaneous Revenues 714,207$ 77,060$ 135,750$ 58,750$ Transfers 987,525$ 360,090$ 531,980$ 812,600$ TOTAL REVENUES 29,474,789$ 30,899,210$ 31,213,095$ 32,729,960$ 30204 2023 2024 2024 2025ActualBudgetRevisedBudget Legislative/Executive Mayor-Council 221,256$ 308,084$ 307,933 320,970$ Other Agencies 121,793 112,800 105,860 116,140$ City Manager 402,428 493,006 458,924 518,669$ Legal 289,360 351,490 351,490 359,150$ Subtotal 1,034,837$ 1,265,380$ 1,224,207$ 1,314,929$ Administrative Services Administration 188,142$ 164,417$ 163,950$ 165,550$ Human Resources 116,456 251,572 324,794$ 277,260$ Deputy Registrar 632,528 801,732 763,440$ 815,114$ City Clerk 22,032 46,229 46,240$ 46,250$ Subtotal 959,158$ 1,263,950$ 1,298,424$ 1,304,174$ Finance Finance 631,478$ 483,629$ 969,849$ 665,500$ Assessing 414,636 428,989 428,989 12,520 Subtotal 1,046,114$ 912,618$ 1,398,838$ 678,020$ Public Safety Support Services 1,131,723$ 1,177,295$ 1,210,303$ 1,340,940$ Police 9,978,722 10,599,280 10,514,660 11,441,350 Emergency Services 22,714 40,690 44,590 42,350 Subtotal 11,133,159$ 11,817,265$ 11,769,553$ 12,824,640$ Fire Fire 5,618,697$ 5,552,889$ 5,744,315$ 6,188,977$ Subtotal 5,618,697$ 5,552,889$ 5,744,315$ 6,188,977$ Community Development Administration 86,187$ 83,130$ 65,290$ 67,370$ Planning & Zoning 276,218 331,160 333,190 347,530 Inspections 1,289,607 1,435,260 1,411,840 1,450,220 Subtotal 1,652,012$ 1,849,550$ 1,810,320$ 1,865,120$ Public Works Administration 232,294$ 212,440$ 212,460$ 220,960$ Engineering 653,214 567,180 567,230 589,560 Streets 2,701,940 2,763,140 2,802,020 2,789,570 Park Maintenance 1,476,731 1,639,360 1,638,180 1,703,060 Subtotal 5,064,179$ 5,182,120$ 5,219,890$ 5,303,150$ Recreation Services Recreation Administration 550,934$ 500,190$ 506,108$ 516,567$ Recreation 1,002,549 1,157,455 1,140,839 1,226,363 Nature Center 656,448 668,392 678,601 731,660 Subtotal 2,209,931$ 2,326,037$ 2,325,548$ 2,474,590$ Transfers Out Special Revenue Funds 260,000$ 330,000$ 330,000$ 352,250$ 260,000$ 330,000$ 330,000$ 352,250$ Miscellaneous Special Project - 307,401$ - - 40% Fund Balance Reserve -$ 92,000 92,000$ 424,110$ -$ 399,401$ 92,000$ 424,110$ TOTAL EXPENDITURES 28,978,087$ 30,899,210$ 31,213,095$ 32,729,960$ COMPARATIVE ANALYSIS OF EXPENDITURES - GENERAL FUND 31205 THIS PAGE WAS LEFT BLANK INTENTIONALLY 32206 LEGISLATIVE / EXECUTIVE 33207 DEPARTMENT SUMMARY BY BUSINESS UNIT BUSINESS UNIT BUDGET 2025 REVISED 2024 BUDGET 2024 ACTUAL 2023 GENERAL FUNDFUND: Legislative/ExecutiveDEPARTMENT: Increase/ (Decrease) 2024 Budget/ 2025 Budget 221,256 308,084 307,933 320,970Mayor Council $$$$4.18%10100 111,757 112,800 105,860 116,140Other Agencies 2.96%10105 402,429 493,006 458,924 518,669City Manager 5.21%10115 289,360 351,490 351,490 359,150Legal 2.18%10120 1,265,380 1,224,207 1,314,9291,024,802Legislative/Executive TOTAL $$$$3.92% LEGISLATIVE/EXECUTIVE YEAR AMOUNT 2023 $1,024,802 2024B $1,265,380 2024R $1,224,207 2025B $1,314,929 $0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 2023 2024B 2024R 2025B E X P E N D I T U R E S YEAR LEGISLATIVE/EXECUTIVE EXPENDITURES 34208 CITY COUNCIL DIVISION MISSION STATEMENT To function as the legislative and policy-making body for the City of Richfield. DIVISION FOCUS The Richfield City Council is composed of an elected at-large Mayor and four Council Members, one of which is elected at-large. The Mayor and the Council Members are each elected to four-year terms. The City Council sets the long-range direction of the City and establishes policies that maintain a high quality of life for Richfield residents. 2024 HIGHLIGHTS • Supported community engagement to inform residents about a November 2024 referendum to approve a local sales tax to fund three recreation projects including a new Wood Lake Nature Center Building, improvements to Veteran’s Park and a new Community Center. • Conducted a community survey to better understand residents’ needs and gaps in programs and policies. Results are tracked by demographics, compared to the 2020 Richfield survey and to other cities. • Participated in City Council-Staff quarterly meetings to focus on long-term vision and planning, and to maintain a high functioning team. • Fostered community engagement by serving as liaisons to City boards and commissions. Improved commission recruiting procedures and provided onboarding for new commissioners with separate training for commission chairs. • Met with residents and supported a variety of community initiatives, including Juneteenth, the 4th of July, Penn Fest and the first State of the Community event. • Advocated for City priorities at the federal, state and county level to help shape key regional projects and statewide reforms, including inclusion of $1.9M for Nicollet Avenue reconstruction in a capital infrastructure bill which failed to pass before the legislative deadline. • Increased Richfield’s regional presence by partnering with regional organizations like the I-494 Corridor Commission, I-35W Solutions Alliance, Greater MSP and Regional Council of Mayors. • Continued to increase Richfield’s visibility with earned media, by speaking at key local and regional events and by engaging with our neighbors and regional organizations. 2025 DIVISION GOALS • Embed Strategic Plan mission, vision, values and priorities/outcomes in Council policy and communications and report progress on the dashboard (City Council Priority/Outcome 1a). • Continue to improve partnerships with community organizations, including schools, civic groups, nonprofits, and local businesses. Support community events like 4th of July, Penn Fest and the State of the Community (City Council Priority/Outcome 1a). • Increase Richfield’s visibility with earned media and public by speaking at key local 35209 and regional events (City Council Priority/Outcome 1a). • Continue to advocate for City priorities at the federal, state and county level including identifying funding for the local match to reconstruct Nicollet Ave and legislation to better align local match transportation policies with cities’ ability to pay their relative burden (City Council Priority/Outcome 3b). • Continue to identify and address racial inequities in the organization and the community through education and engagement with community organizations, civic groups, nonprofits, and local businesses (City Council Priority/Outcome 5a-c). • Start research for an essential services plan to better define essential services, prioritize services and programs and explore more efficient and effective service delivery models (City Council Priority/Outcome 1b-c). DIVISION EXPENDITURE COMMENT The 2024 Revised budget is in line with the 2024 Adopted budget. The 2025 Proposed budget plans a 4.18% increase compared to the 2024 Adopted budget, primarily due staff overtime costs to support community events and to begin the essential services plan. The total budget for the essential services plan is estimated to be $70,000 and is scheduled to be partially funded in 2025 with the balance of the work to be completed in 2026. City Council salaries increased 3% in 2024 and are proposed to increase 3% in 2025 consistent with staff cost of living increases. 36210 DETAIL EXPENDITURES BY BUSINESS UNIT CLASSIFICATIONS BUDGET 2025 REVISED 2024 BUDGET 2024 ACTUAL 2023 GENERAL FUNDFUND: Legislative/ExecutiveDEPARTMENT: Mayor Council - 10100BUSINESS UNIT: Personal Services 6005 53,857 55,490 55,489 57,157Full Time $$$$ 6031 1,284 1,489 1,489 1,533Employer Social Security 6032 687 805 805 829Employer Medicare 6033 1,527 1,574 1,574 1,621Employer Pera 6038 25 30 30 30Workers Compensation 59,388 59,387 61,17057,380Personal Services Total $$ $$ Other Services & Charges 6103 48,700 91,000 88,500 95,000Professional Services -General $$$$ 6202 12,200 12,846 12,846 14,190Data Processing Rental 6207 17,460 18,160 18,160 18,700Utility Services 6301 615 150 1,000 1,000Advertising & Publication 6303 2,547 6,000 5,500 5,500Professional Development 6305 65,616 68,100 68,100 70,950Subscriptions & Memberships 6308 570 590 590 610Property Liability 6401 744 750 750 750Office Supplies 6402 269 500 500 500Copy Charges 6403 10 50 50 50Postage 6409 312 550 550 550Uniforms & Clothing 6513 14,833 50,000 52,000 52,000Other Charges 248,696 248,546 259,800163,876Other Services & Charges Total $$ $$ 308,084 307,933 320,970221,256Mayor Council TOTAL $$ $$ 37211 GENERAL FUNDFUND: Legislative/ExecutiveDEPARTMENT: Mayor Council - 10100BUSINESS UNIT: DIVISION PERSONNEL CLASSIFICATIONS SALARY GRADE NUMBER OF EMPLOYEES 2024 REVISED 2025 BUDGET 2024 ADOPTED CAPITAL OUTLAY ITEMS 2024 REVISED 2025 BUDGET 2024 ADOPTED Part-Time Employees 1.00 1.00ExemptMayor1.00 4.00 4.00ExemptCouncil Member 4.00 5.00 5.00Total5.00 - - None $$- $ --Total $$-$ 38212 OTHER AGENCIES DIVISION MISSION STATEMENT To award contracts to certain agencies delivering services to residents in Richfield through a competitive annual process. DIVISION FOCUS The Other Agencies Division focus is providing the annual contracts to human service agencies serving Richfield residents. 2024 HIGHLIGHTS •Awarded $78,100 in contracts to six non-profit agencies to provide services to Richfield residents. •Awarded $140,000 of contracts in federal American Rescue Plan Act (ARPA) fundsto non-profit organizations providing services to Richfield residentsdisproportionately impacted by the COVID-19 pandemic. 2025 DIVISION GOALS •Administer a competitive annual process to contract with social service agencies toprovide needed services to Richfield residents. The 2024 budget includes $91,800 for social service agency contracts. (City Council Priority/Outcome 2c and 5a) DIVISION EXPENDITURE COMMENT The 2024 Revised budget is reduced by 6.15% from the 2023 Adopted budget due to reduced interdepartmental labor charges. The 2025 Proposed Budget is a 2.96% increase from the 2024 Adopted Budget due to less interdepartmental labor and 17.5% increase in total contracts to be awarded. The allocation of the 2025 grants, where legally allowable, will be determined by the City Council in early 2025. 39213 DETAIL EXPENDITURES BY BUSINESS UNIT CLASSIFICATIONS BUDGET 2025 REVISED 2024 BUDGET 2024 ACTUAL 2023 GENERAL FUNDFUND: Legislative/ExecutiveDEPARTMENT: Other Agencies - 10105BUSINESS UNIT: Personal Services 6051 36,110 34,700 27,760 24,340Interdepartmental Labor $$$$ 34,700 27,760 24,34036,110Personal Services Total $$ $$ Other Services & Charges 6515 75,647 78,100 78,100 91,800Human Services - Unallocated $$$$ 78,100 78,100 91,80075,647Other Services & Charges Total $$ $$ 112,800 105,860 116,140111,757Other Agencies TOTAL $$ $$ 40214 CITY MANAGER DIVISION MISSION STATEMENT Plan and direct the administration of City projects and programs as established by the City Charter, City ordinances and the City Council to ensure efficient, cost-effective municipal services and development consistent with City Council vision, values, priorities and desired outcomes. DIVISION FOCUS The City Manager is the chief administrative officer of the City and is responsible to the City Council for the supervision of all departments and divisions of City administration except where otherwise provided by law or City Charter. In addition to acting as the chief administrator for the City, the City Manager Division team oversees the City’s equity work. 2024 HIGHLIGHTS • In partnership with the Recreation, Finance, and Communications, coordinate the city’s communications and engagement efforts prior to a referendum on a local sales tax in November. • Assisted Administrative Services and Finance in conducting and implementing the first compensation and class study in over 20 years and negotiating contracts with the City’s 5 collective bargaining groups. • Participated in the Center for Economic Inclusion’s first cohort of Minnesota cities equity assessment and presented the findings to City Council and the community. The assessment included a review of the City’s current programs, policies, and procedures relating to racial equity. • Created an internal Equity Plan and supported departments’ equity initiatives. • Organized City Council-Staff retreats to help build constructive operating norms and expectations to enable a high functioning team. Council and Directors worked to identify policy proposals for the coming year during quarterly effective governance meetings. • Recruitment and onboarding of the new senior analyst. 2025 DIVISION GOALS • Continue to lead the integration of the City’s mission, vision, values, and strategic plan priorities into communications, processes, and City culture. Update dashboards to track performance targets (City Council Priority/Outcome 1a). • Launch Equity and Inclusion page on the City’s website. Lead internal equity team (CARES) to support implementation of equity toolkit (City Council Priority/Outcome 5 a-c). • Assist the Finance Director to develop long-term financial plans to fund operations and capital needs (City Council Priority/Outcome 1b and 3b). • Provide additional communications training for staff (City Council Priority/Outcome 4a). • Onboard two new council members (City Council Priority/Outcome 1a and 4c). 41215 • Implement process improvements across administrative functions (City Council Priority/Outcome 1c). • Coordinate the annual Council-Staff effective governance schedule and process (City Council Priority/Outcome 4c). • Develop the 2025 legislative platform and partner with local legislators, state agencies, and regional partners to advance key City priorities (City Council Priority/Outcome 1a & 3b). DIVISION EXPENDITURE COMMENT The 2024 Revised budget has a decrease of 6.91% from the 2024 Adopted budget. This is largely due to savings from an unfilled position for a couple of months. The 2025 Proposed budget has an increase of 5.21% from the 2024 Adopted budget due to increased personnel and training costs. 42216 DETAIL EXPENDITURES BY BUSINESS UNIT CLASSIFICATIONS BUDGET 2025 REVISED 2024 BUDGET 2024 ACTUAL 2023 GENERAL FUNDFUND: Legislative/ExecutiveDEPARTMENT: City Manager - 10115BUSINESS UNIT: Personal Services 6005 356,732 411,799 391,122 415,638Full Time $$$$ 6031 19,466 23,753 23,736 24,691Employer Social Security 6032 4,766 5,847 5,551 5,774Employer Medicare 6033 25,942 30,885 29,334 31,173Employer Pera 6035 43,980 63,168 52,047 62,887Medical Insurance 6036 2,181 2,914 2,444 2,545Dental Insurance 6037 184 161 135 150Term Life 6038 864 890 890 890Workers Compensation 6040 472 729 685 708Long Term Disability 6055 (99,910) (101,440) (101,440) (93,540)Administrative Labor Credit 438,706 404,504 450,916354,677Personal Services Total $$ $$ Other Services & Charges 6103 1,913 160 180 5,500Professional Services -General $$$$ 6202 22,060 22,920 22,920 27,663Data Processing Rental 6207 8,720 9,070 9,070 9,340Utility Services 6302 2,303 2,640 2,640 2,640Communications 6303 1,993 9,000 9,000 11,000Professional Development 6305 3,940 4,200 4,200 5,000Subscriptions & Memberships 6307 4,713 3,890 3,890 4,050Insurance & Bonds 6308 1,080 1,120 1,120 1,160Property Liability 6401 697 1,000 1,000 1,000Office Supplies 6402 332 250 350 350Copy Charges 6403 1 50 50 50Postage 54,300 54,420 67,75347,752Other Services & Charges Total $$ $$ 493,006 458,924 518,669402,429City Manager TOTAL $$ $$ 43217 GENERAL FUNDFUND: Legislative/ExecutiveDEPARTMENT: City Manager - 10115BUSINESS UNIT: DIVISION PERSONNEL CLASSIFICATIONS SALARY GRADE NUMBER OF EMPLOYEES 2024 REVISED 2025 BUDGET 2024 ADOPTED CAPITAL OUTLAY ITEMS 2024 REVISED 2025 BUDGET 2024 ADOPTED Regular Full-Time Employees - - ExemptCity Manager 1.00 - - GS-6EManagement Analyst 1.00 - - GS-5EEquity Coordinator 1.00 - - GS-4Administrative Assistant .60 1.00 1.0022City Manager - 1.00 1.0013Senior Analyst - 1.00 1.0012Equity Coordinator - .60 .509Administrative Assistant - 3.60 3.50Total3.60 - - None $$- $ --Total $$-$ 44218 LEGAL DIVISION MISSION STATEMENT To provide legal services as required by the City of Richfield. DIVISION FOCUS The Legal Division includes legal services and costs for general corporate representation and municipal prosecution. The firm of Kennedy and Graven provides general corporate representation for the City. Services provided include attendance at all City Council meetings; attendance as requested by the Council or City staff at meetings with staff, public groups and public hearings; review and preparation of contracts, performance bonds, insurance and other routine legal documents; revision and preparation of ordinance code amendments and resolutions; formal and informal legal advice to Council, staff, commissions and committees; training sessions with officials and staff to discuss topics including but not limited to important legislative or judicial developments; and formal and informal advice on human resource matters including interpretations of federal, state and local rules and regulations relating to human resources matters. H/J Law has been providing prosecution services to the city since July 1, 2022. Prosecution legal services provided include advising; ordinance enforcement; peace officer training; charging; calendar appearances; court trials; pretrial conferences and omnibus hearings; jury trials; sentencing; and appeals. The city plans to continue the contract with H/J Law for 2024. 2024 HIGHLIGHTS • Continued excellent legal representation by Kennedy and Graven and H/J Law (City Council Priority/Outcome 1c). 2025 DIVISION GOALS • To ensure that the City has the best legal representation possible for all facets of its operation (City Council Priority/Outcome 1c). DIVISION EXPENDITURE COMMENT The 2024 Revised budget is the same as the 2024 Adopted budget. The 2025 Proposed budget is 2.18% higher than the 2024 Adopted budget due to rates for professional service remaining stable for the past few years. 45219 DETAIL EXPENDITURES BY BUSINESS UNIT CLASSIFICATIONS BUDGET 2025 REVISED 2024 BUDGET 2024 ACTUAL 2023 GENERAL FUNDFUND: Legislative/ExecutiveDEPARTMENT: Legal - 10120BUSINESS UNIT: Other Services & Charges 6103 99,065 160,000 160,000 160,000Professional Services -General $$$$ 6105 188,955 190,100 190,100 197,700Prosecution 6308 1,340 1,390 1,390 1,450Property Liability 351,490 351,490 359,150289,360Other Services & Charges Total $$ $$ 351,490 351,490 359,150289,360LegalTOTAL$$ $$ 46220 ADMINISTRATIVE SERVICES 47221 DEPARTMENT SUMMARY BY BUSINESS UNIT BUSINESS UNIT BUDGET 2025 REVISED 2024 BUDGET 2024 ACTUAL 2023 GENERAL FUNDFUND: Administrative ServicesDEPARTMENT: Increase/ (Decrease) 2024 Budget/ 2025 Budget 188,142 164,417 163,950 165,550Administration$$$$0.69%10200 116,506 251,572 324,794 277,260Human Resources 10.21%10205 632,528 801,732 763,440 815,114Deputy Registrar 1.67%10215 22,032 46,229 46,240 46,250City Clerk 0.05%10216 1,263,950 1,298,424 1,304,174959,208Administrative Services TOTAL $$$$3.18% REVENUES 717,771 710,000 710,000 710,000Deputy Registrar $$$$0.00%10215 60 - - - City Clerk - 10216 ADMINISTRATIVE SERVICES YEAR AMOUNT 2023 $959,208 2024B $1,263,950 2024R $1,298,424 2025B $1,304,174 $0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 2023 2024B 2024R 2025B E X P E N D I T U R E S YEAR ADMINISTRATIVE SERVICES EXPENDITURES 48222 ADMINISTRATION DIVISION MISSION STATEMENT The mission of the Administration Division is to provide managerial direction and oversight to the Administrative Services Department, including the general supervision of human resources, deputy registrar office, city clerk, communications and engagement, government buildings, information technologies, liquor store operations and risk management. DIVISION FOCUS The Administrative Services Director serves as the supervisor of Administrative Services Department, including this division. The Administrative Services Director is responsible for the overall direction and coordination of most of the City’s administrative support service activity that allows the other City departments to operate effectively and to create an optimal work environment for employees. Within the Human Resources function, the Administrative Services Director is responsible for contract administration, contract negotiations and employee relations. Much of the policy making of the area is handled by the Human Resources Manager, with input from the Administrative Services Director and City Manager. This division is also responsible for the overall administration of the City’s self-insurance fund and risk management program. These coverages include workers’ compensation, property/casualty, dental and specialty coverages for the City, HRA and EDA. Rate changes for the coverages are determined by the division. 2024 HIGHLIGHTS • Implemented the Compensation and Classification Study for all non-union employees (City Council Priority/Outcome 1c). • Completed one of five union negotiations. • Completed first round of stay Interviews with new staff and staff newly promoted to management positions (City Council Priority/Outcome 1 & 4). 2025 GOALS • Continue with Stay Interviews with new staff and staff newly promoted to management positions (City Council Priority/Outcome 1 & 4). • Develop processes for efficiency for Finance, Human Resources and Information Technology (IT). • Develop organization-wide technology plan (City Council Priority/Outcome 1c). DIVISION EXPENDITURE COMMENT The 2024 revised budget reflects an - 0.29% decrease from the 2023 adopted budget. In the 2025 proposed budget, there will be a 0.69% increase from the 2024 adopted budget. Twenty-five percent of the Communications and Engagement Manager salary and benefits has been removed for the proposed 2025 budget in conjunction with 49223 reducing administrative charges to the fund from Administration. Future discussions will be needed to best prepare to fund the division due to decreasing revenues in cable franchise fees. 50224 DETAIL EXPENDITURES BY BUSINESS UNIT CLASSIFICATIONS BUDGET 2025 REVISED 2024 BUDGET 2024 ACTUAL 2023 GENERAL FUNDFUND: Administrative ServicesDEPARTMENT: Administration - 10200BUSINESS UNIT: Personal Services 6005 193,397 191,968 194,590 174,450Full Time $$$$ 6031 11,012 12,226 10,690 10,820Employer Social Security 6032 2,575 2,859 2,500 2,530Employer Medicare 6033 13,597 14,888 13,030 13,080Employer Pera 6035 4,815 4,717 5,500 - Medical Insurance 6036 904 904 910 720Dental Insurance 6037 74 144 50 40Term Life 6038 96 100 100 110Workers Compensation 6040 231 351 310 310Long Term Disability 6054 (38,853) (68,670) (68,670) (72,790)Interdepartmental Labor Credit 6055 (88,440) (90,020) (90,020) (53,880)Administrative Labor Credit 69,467 68,990 75,39099,408Personal Services Total $$ $$ Other Services & Charges 6103 122 60 60 60Professional Services -General $$$$ 6202 14,030 14,565 14,570 7,510Data Processing Rental 6207 71,320 74,170 74,170 76,400Utility Services 6302 594 - - - Communications 6303 68 1,800 1,800 1,800Professional Development 6305 - 1,500 1,500 1,500Subscriptions & Memberships 6307 1,813 1,090 1,090 1,130Insurance & Bonds 6308 690 710 710 700Property Liability 6401 13 200 200 200Office Supplies 6402 - 25 30 30Copy Charges 6403 4 30 30 30Postage 6414 80 800 800 800Other Supplies 94,950 94,960 90,16088,734Other Services & Charges Total $$ $$ 164,417 163,950 165,550188,142AdministrationTOTAL$$ $$ 51225 GENERAL FUNDFUND: Administrative ServicesDEPARTMENT: Administration - 10200BUSINESS UNIT: DIVISION PERSONNEL CLASSIFICATIONS SALARY GRADE NUMBER OF EMPLOYEES 2024 REVISED 2025 BUDGET 2024 ADOPTED CAPITAL OUTLAY ITEMS 2024 REVISED 2025 BUDGET 2024 ADOPTED Regular Full-Time Employees - - M5AA.S. Director/Assistant City Manager 1.00 1.00 1.0020A.S. Director/Assistant City Manager - - - M-2Communication Manager (FT- w/Cable TV).25 .25 - 15Communication Manager - 1.25 1.00Total1.25 - - None $$- $ --Total $$-$ 52226 HUMAN RESOURCES DIVISION MISSION STATEMENT To attract, develop, and retain a diverse, high performing respectful workforce through integrated and strategic systems, policies, and procedures. Play a vital role in providing strategic organizational service and support to all City departments. DIVISION FOCUS This Division is responsible for the administration of the Human Resources ordinances, personnel policies, local, state and federal laws, classification and pay plans, leave administration, recruitment, selection and retention of employees, benefits administration, employee safety, employee and labor relations, employee training, diversity, equity and inclusion initiatives, the Americans with Disabilities Act plan and process for visitors and employees, and risk management including all workers compensation, property and liability claims for the City. The Division is led by the HR Manager. 2024 HIGHLIGHTS • Currently negotiating five labor contracts, one of which is set to be presented council in June. • Assisted the Finance department through their payroll transition, taking on all benefit administration and open enrollment responsibilities. • Implemented the Compensation and Classification study for all non-represented employee groups. • Implemented the new Employee Safe and Sick Time state requirements including creating new policies, revising current, and creating a process to track requests. • Streamlined our leave processes to be more transparent with policies and procedures and establishing a central location of information for all staff to access. • Streamlined our annual COLA increase process to eliminate over 40 Personnel Action Forms and replaced them with a single spreadsheet. • Worked with the Fire department to create a return to work program to get Firefighters back to work earlier when encountering a worker’s compensation injury. • Streamlined our benefits forms and onboarding process by utilizing more tools in NeoGov. 2025 DIVISION GOALS • Conduct an employee engagement survey, as we have every two years (City Council Priority/Outcome 1 and 4). • Explore alternatives to our current Workers Compensation Insurance arrangement (City Council Priority/Outcome 1c). • Create a formalized employee training program in coordination with other City leaders. • Update our AWAIR program including creating a safety training program for all City staff City Council Priority/Outcome 4a). • Upgrade our Oracle software for HR and payroll. This will include revising numerous processes and procedures for the entire employee life cycle (City Council Priority/Outcome 1c). DIVISION EXPENDITURE COMMENT The 2024 Revised budget has an increase of 29.12% from the 2024 Adopted budget. 53227 This is largely due to cost associated with JDE cleanup. The 2025 Proposed budget has an increase of 10.22% from the 2024 Adopted budget due to increased personnel, training costs and ensure focus on continuing education with area HR organizations. 54228 DETAIL EXPENDITURES BY BUSINESS UNIT CLASSIFICATIONS BUDGET 2025 REVISED 2024 BUDGET 2024 ACTUAL 2023 GENERAL FUNDFUND: Administrative ServicesDEPARTMENT: Human Resources - 10205BUSINESS UNIT: Personal Services 6005 244,323 278,262 291,214 300,340Full Time $$$$ 6031 13,388 17,147 17,540 18,100Employer Social Security 6032 3,131 4,010 4,100 4,230Employer Medicare 6033 16,643 20,918 21,840 22,530Employer Pera 6035 33,754 43,479 45,300 48,150Medical Insurance 6036 1,560 2,097 2,200 2,170Dental Insurance 6037 83 190 120 130Term Life 6038 97 110 110 110Workers Compensation 6040 329 503 510 530Long Term Disability 6054 (206,050) (161,274) (161,270) (170,950)Interdepartmental Labor Credit 6055 (45,010) (46,585) (46,590) (48,450)Administrative Labor Credit 158,857 175,074 176,89062,248Personal Services Total $$$$ Other Services & Charges 6103 3,984 20,000 77,000 20,000Professional Services -General $$$$ 6202 18,030 18,705 18,710 24,670Data Processing Rental 6301 - 100 100 100Advertising & Publication 6302 1,266 500 500 500Communications 6303 832 2,500 2,500 2,500Professional Development 6304 - 10,000 10,000 10,000Employee Training 6305 18,362 19,800 19,800 21,380Subscriptions & Memberships 6307 3,625 2,160 2,160 2,250Insurance & Bonds 6308 540 550 550 570Property Liability 6312 6,057 15,000 15,000 15,000REEP Program 6315 - 1,000 1,000 1,000Other Contractual Services 6401 1,185 1,300 1,300 1,300Office Supplies 6402 347 1,000 1,000 1,000Copy Charges 6403 30 100 100 100Postage 92,715 149,720 100,37054,258Other Services & Charges Total $$ $$ 251,572 324,794 277,260116,506Human Resources TOTAL $$$$ 55229 GENERAL FUNDFUND: Administrative ServicesDEPARTMENT: Human Resources - 10205BUSINESS UNIT: DIVISION PERSONNEL CLASSIFICATIONS SALARY GRADE NUMBER OF EMPLOYEES 2024 REVISED 2025 BUDGET 2024 ADOPTED CAPITAL OUTLAY ITEMS 2024 REVISED 2025 BUDGET 2024 ADOPTED Regular Full-Time Employees - - M3HR Manager 1.00 1.00 1.0017HR Manager - - - GS5HR Specialist 1.00 1.00 1.0011HR Specialist - - - GS5HR Specialist (FT-share w/ City Clerk).90 1.00 1.0011HR Specialist - 3.00 3.00Total2.90 - - None $$- $ --Total $$-$ 56230 DEPUTY REGISTRAR DIVISION MISSION STATEMENT To provide exceptional customer service quickly and with accuracy serving as Deputy Registrar for the State of Minnesota and managing the city information desk. DIVISION FOCUS The Deputy Registrar Division provides resident services to the community in its function as Deputy Registrar for the State of Minnesota. The division performs customer service functions for the City in the areas of motor vehicle titling and registrations, limited driver’s license services, passport applications and photos, fish and game licenses, and Department of Natural Resources (boat, snowmobile and ATV) transfers and registration. This department also includes the city information desk that processes City mail, answers resident questions, schedules for the use of the Municipal Center conference rooms and checks in passport and motor vehicle customers. The Deputy Registrar Division includes the Motor Vehicle Licensing Supervisor, a Lead Licensing Technician, 3 full-time Licensing Technicians and 3 part-time Licensing Technicians. Two intermittent employees serve as City Services Receptionist. The division helps on average over 250 customers per day. The new Minnesota Driver and Vehicle Services System (MNDRIVE) moved 46% of the work that was done at the state level to the front counts. While the system is working well, transaction time on the front end has increased due to the added duties. 2024 HIGHLIGHTS • Legislators approved a $1.00 surcharge on all motor vehicle and drivers license transaction effective January 1,2024. This will bring in an estimate of $50,000 per year. • Increased the number of dealer/business/car rental agency transactions, bringing additional revenue. 2024 DIVISION GOALS • Provide excellent core services across all departments and continue to monitor for improvements, efficiencies and cost savings. • Continue to recruit, retain and develop a diverse, committed, high performing staff (City Council Priority/Outcome 1 c). 2025 DIVISION GOALS • Research the cost of a new point of sale system to help with the record keeping and organization of the motor vehicle and passport office (City Council Priority/Outcome 1c). • Offer a customer service feedback survey to find out what customer’s needs are and to better communicate the value of our core services to residents, elected officials and staff (City Council Priority/Outcome 4b). • Continue to work with legislators regarding financial sustainability for deputy registrars. 57231 DIVISION EXPENDITURE COMMENT The 2024 budget shows a change in part-time and full-time distribution due to the change of one part-time position to full-time and one part-time position being eliminated. 58232 DETAIL EXPENDITURES BY BUSINESS UNIT CLASSIFICATIONS BUDGET 2025 REVISED 2024 BUDGET 2024 ACTUAL 2023 GENERAL FUNDFUND: Administrative ServicesDEPARTMENT: Deputy Registrar - 10215BUSINESS UNIT: Personal Services 6005 273,214 286,189 361,744 361,657Full Time $$$$ 6006 176,700 202,110 128,550 138,615Part-time 6007 39,765 44,593 36,873 48,356Seasonal 6009 314 -2,000 - Overtime 6031 29,103 30,989 32,541 33,738Employer Social Security 6032 6,806 7,448 7,610 7,890Employer Medicare 6033 36,090 35,088 39,538 40,997Employer Pera 6035 76,964 112,179 73,036 78,515Medical Insurance 6036 2,535 2,976 2,169 2,169Dental Insurance 6037 237 218 214 213Term Life 6038 1,176 1,220 1,220 1,220Workers Compensation 6040 471 507 604 604Long Term Disability 6055 (105,910) (15,400) (15,400)- Administrative Labor Credit 708,117 670,700 713,974537,465Personal Services Total $$$$ Other Services & Charges 6103 326 200 200 300Professional Services -General $$$$ 6202 60,879 61,025 61,030 68,680Data Processing Rental 6205 -270 270 270Maintenance & Repairs 6301 -100 100 100Advertising & Publication 6302 -250 250 250Communications 6303 1,928 2,100 2,100 2,100Professional Development 6305 550 660 660 660Subscriptions & Memberships 6307 10,875 5,410 4,330 4,500Insurance & Bonds 6308 2,030 2,100 2,100 2,180Property Liability 6401 7,844 10,000 10,000 10,000Office Supplies 6402 2,240 1,900 1,900 2,200Copy Charges 6403 7,073 6,800 7,000 7,100Postage 6414 1,318 200 200 200Other Supplies 6513 -2,600 2,600 2,600Other Charges 93,615 92,740 101,14095,063Other Services & Charges Total $$ $$ 801,732 763,440 815,114632,528Deputy Registrar TOTAL $$ $$ 59233 GENERAL FUNDFUND: Administrative ServicesDEPARTMENT: Deputy Registrar - 10215BUSINESS UNIT: DIVISION PERSONNEL CLASSIFICATIONS SALARY GRADE NUMBER OF EMPLOYEES 2024 REVISED 2025 BUDGET 2024 ADOPTED CAPITAL OUTLAY ITEMS 2024 REVISED 2025 BUDGET 2024 ADOPTED Regular Full-Time Employees - - GS5EMotor Vehicle Supervisor 1.00 1.00 1.0012Motor Vehicle Supervisor - - - GS-3Lead Licensing Clerk 1.00 1.00 1.009Lead Licensing Technician - - - GS-2Licensing Clerk 2.00 3.00 3.008Licensing Technician - 5.00 5.00Total4.00 Intermittent Employees 1.00 1.006City Services Receptionist (2 people)1.00 1.00 1.00Total1.00 Part-Time Employees - - GS-2Licensing Clerk 3.50 2.50 2.508Licensing Technician(3 people)- 2.50 2.50Total3.50 -- None $$-$ --Total $$-$ 60234 Department/Division Actual Actual Budget Budget 2022 2023 2024 2025 Inputs: Number of Full Time Employees 5 5 5 5 Division Expenditures 596,439$ 626,880$ 801,732$ 815,114 Outputs: Motor Vehicle Transactions 49,459 50,000 50,026 50,000 Passport Transactions 7,299 7,754 7,400 7,400 Effectiveness Measures: Motor Vehicle Revenues-Year 441,717$ 455,349$ 500,000$ 500,000 Passport Revenues-Year 183,261$ 205,352$ 210,000$ 210,000 Motor Vehicle Processing Time 8 minutes 8 minutes 8 minutes 8 minutes Passport Processing Time 12 minute 15 minutes 15 minutes 15 minutes Efficiency Measures: Accuracy of Motor Vehicle Trans 99%99%99%99% Division Revenue per capita 11.94$ 12.31$ 13.52$ 13.52$ Division Expenditures per capita 16.12$ 16.95$ 21.67$ 22.03$ 2025 Budget reflects removal of Administrative Labor Credits for further analysis 2024 Budget reflects legislative approved fee increase Population 36993 Performance Measures Deputy Registrar 61235 CITY CLERK DIVISION MISSION STATEMENT To serve as clerk to the City Council, HRA, and EDA, maintain official city records, manage data requests, administer elections, and provide equitable customer service to all. DIVISION FOCUS The City Clerk Division is responsible for preparing, maintaining, certifying, and distributing information regarding City Council, HRA, and EDA actions through minutes, resolutions, and ordinances. These documents are official records of actions and legislation that govern the City. The City Clerk manages data requests in compliance with the MN Data Practices Act and administers the city-wide records management program (GovQA). The division is responsible for the administration and conduct of the elections in the City. Voter registration and voter information services are provided throughout the year. The division is also responsible for domestic partner registrations. In 2024, the division’s primary focus has been to administer the General Elections. 2024 HIGHLIGHTS •Made sure all customer service functions of the City Clerk Division meet the goals of the City Council of being operationally excellent and customer focused to maintain Richfield’s competitiveness with surrounding communities. •Maintained an accurate record of all City Council, HRA, and EDA Minutes, Ordinances, Resolutions, and Legal Notices. •Developed a data management system for storing contracts across the enterprise in one place for easier access. •Complete the review for agenda management system to improve staff report workflow for public meetings (City Council Priority/Outcome 1c). 2025 DIVISION GOALS •Evaluate the options for agenda management system to improve staff report workflow for public meetings (City Council Priority/Outcome 1c). •Develop data management system city-wide (City Council Priority/Outcome 1, 3, & 4). •Continue to produce and maintain accurate City records, resolutions, ordinances and legal notices. Maximize efficiency and data management procedures. •Along with the Hennepin County Elections Department, administer a successful election process for three elections: presidential primary, primary election, and general election. 62236 •Continued involvement with the Municipal Clerks and Finance Officers Association of Minnesota (MCFOA) for professional development. DIVISION EXPENDITURE COMMENT The 2024 Revised Budget slightly increased from 2023 Budget, but a significant increase for the 2025 Proposed Budget to reflect the new shared position with Executive. 63237 DETAIL EXPENDITURES BY BUSINESS UNIT CLASSIFICATIONS BUDGET 2025 REVISED 2024 BUDGET 2024 ACTUAL 2023 GENERAL FUNDFUND: Administrative ServicesDEPARTMENT: City Clerk - 10216BUSINESS UNIT: Personal Services 6005 77,868 101,011 85,680 134,280Full Time $$$$ 6007 8,983 30,000 50,000 20,000Seasonal 6009 553 - - - Overtime 6031 4,611 6,262 5,180 7,790Employer Social Security 6032 1,078 1,464 1,210 1,820Employer Medicare 6033 5,566 7,575 6,430 10,070Employer Pera 6035 10,593 14,806 13,720 25,850Medical Insurance 6036 790 795 780 1,450Dental Insurance 6037 105 129 40 80Term Life 6038 156 160 160 160Workers Compensation 6040 156 175 150 230Long Term Disability 6054 (104,891) (139,508) (140,480) (192,470)Interdepartmental Labor Credit 22,869 22,870 9,2605,568Personal Services Total $$$$ Other Services & Charges 6103 1,176 4,000 4,000 4,120Professional Services -General $$$$ 6202 8,676 6,200 6,200 19,690Data Processing Rental 6301 -100 100 100Advertising & Publication 6302 6,144 - - - Communications 6303 295 1,530 1,530 1,530Professional Development 6305 -11,060 11,060 11,060Subscriptions & Memberships 6308 160 170 170 180Property Liability 6401 13 150 150 150Office Supplies 6402 -25 30 30Copy Charges 6403 -25 30 30Postage 6414 -100 100 100Other Supplies 23,360 23,370 36,99016,464Other Services & Charges Total $$ $$ 46,229 46,240 46,25022,032City Clerk TOTAL $$ $$ 64238 GENERAL FUNDFUND: Administrative ServicesDEPARTMENT: City Clerk - 10216BUSINESS UNIT: DIVISION PERSONNEL CLASSIFICATIONS SALARY GRADE NUMBER OF EMPLOYEES 2024 REVISED 2025 BUDGET 2024 ADOPTED CAPITAL OUTLAY ITEMS 2024 REVISED 2025 BUDGET 2024 ADOPTED Regular Full-Time Employees - - GS6ECity Clerk 1.00 1.00 1.0014City Clerk - 1.00 1.00Total1.00 Part-Time Employees .50 .509Administrative Assistant (50% shared w/Executiv - .50 .50Total- -- None $$-$ --Total $$-$ 65239 Department/Division Actual Actual Projected Projected 2022 2023 2024 2025 Inputs: Number of Full Time Employees 1.0 1.50 1.50 Division Expenditures 143,170$ 121062 185,737$ 238,703$ Outputs: Legal Notices Published 36 40 80 80 Domestic Partnerships Filed 5 4 5 3 Meeting Notices 87 69 90 90 Number of Elections Held 2 1 3 2 Number of Registered Voters 21,287 25,499 22,000 22,000 Number of Ballots Cast 20,394 4,265 22,500 1,500 Effectiveness Measures:Number of Data Requests Completed thru GovQA 1,459 1,347 1,500 1,500 Efficiency Measures: Expenditure per Capita 3.87$ 3.27$ 5.02$ 6.45$ Population 36.993 Performance Measures Administration/ City Clerk 66240 FINANCE 67241 DEPARTMENT SUMMARY BY BUSINESS UNIT BUSINESS UNIT BUDGET 2025 REVISED 2024 BUDGET 2024 ACTUAL 2023 GENERAL FUNDFUND: FinanceDEPARTMENT: Increase/ (Decrease) 2024 Budget/ 2025 Budget 631,429 483,629 969,849 665,500Finance$$$$37.61%10210 414,636 428,989 428,989 12,520Assessing (97.08%)10220 912,618 1,398,838 678,0201,046,065FinanceTOTAL$$$$(25.71%) FINANCE YEAR AMOUNT 2023 $1,046,065 2024B $912,618 2024R $1,398,838 2025B $678,020 $0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 2023 2024B 2024R 2025B E X P E N D I T U R E S YEAR FINANCE EXPENDITURES 68242 FINANCE DIVISION MISSION STATEMENT To maintain all of the City’s financial records, to provide accounting, and financial support services to other City departments and the City’s Housing and Redevelopment Authority (HRA). DIVISION FOCUS The Finance Division includes an accountant, a payroll accountant, three accounting technicians, two utility billing technicians, Assistant Finance Director and the Finance Director, who supervises division activities. • The division prepares and maintains the City’s multi-million dollar budget. • The division provides payroll services for approximately 207 full-time employees and as much as 407 employees when seasonal and intermittent employees are added. • In addition, division staff monitors and maintains fixed asset records, miscellaneous accounts receivable and processes disbursements for all divisions. • Process quarterly utility bills for approximately 10,800 customers. • The division monitors and manages the City and HRA investment portfolios which total approximately $60.63 million. • The division has the responsibility to monitor and manage the City’ debt service of approximately $48.22 million. 2024 HIGHLIGHTS • Receipt of unqualified audit opinion for 2023. 2025 FINANCE DIVISION GOALS • Prepare the City’s Annual Financial Report and obtain the GFOA Certificate of Achievement for Excellence in Financial Reporting award. • Prepare the annual budget and provide the City Council a balanced budget prior to September 30. • Assure that monthly revenue and expenditure reports are distributed by the 15th business day of the following month to all City departments. • Receipt of the Distinguished Budget Award. • Receipt of an unqualified audit opinion for 2024. DIVISION EXPENDITURE COMMENT The revised 2024 budget reflects a significant increase from the 2024 Adopted Budget. The 2025 Proposed budget reflects an increase from the 2024 Adopted Budget of 37.6%. The 2024 budget is over due to the continued struggle to fill vacant positions with qualified candidates, ultimately relying on the outside consultants to support day to day operations. Finance continues to rebuild from the past couple of years of significant staffing changes. Necessary position reclassed to hire qualified candidate in competitive labor market. 69243 DETAIL EXPENDITURES BY BUSINESS UNIT CLASSIFICATIONS BUDGET 2025 REVISED 2024 BUDGET 2024 ACTUAL 2023 GENERAL FUNDFUND: FinanceDEPARTMENT: Finance - 10210BUSINESS UNIT: Personal Services 6005 403,096 483,907 567,954 628,560Full Time $$$$ 6006 2,297 -4,471 - Part-time 6009 252 --- Overtime 6013 1,643 1,409 - - Longevity 6031 23,899 29,091 28,805 30,550Employer Social Security 6032 5,589 6,804 6,737 7,150Employer Medicare 6033 29,271 36,399 35,816 38,000Employer Pera 6035 55,156 87,709 91,552 101,400Medical Insurance 6036 2,651 3,996 3,615 3,610Dental Insurance 6037 240 221 221 240Term Life 6038 264 270 270 270Workers Compensation 6040 796 859 845 900Long Term Disability 6054 (40,660) (42,083)(42,083) (43,760)Interdepartmental Labor Credit 6055 (352,374) (364,703) (364,703) (379,290)Administrative Labor Credit 243,879 333,500 387,630132,120Personal Services Total $$$$ Other Services & Charges 6103 398,809 131,565 532,586 155,000Professional Services -General $$$$ 6202 41,960 43,429 43,429 55,720Data Processing Rental 6207 35,770 37,200 37,200 38,320Utility Services 6301 385 - - - Advertising & Publication 6302 1,718 3,350 3,350 3,350Communications 6303 -4,000 -4,000Professional Development 6305 1,130 740 740 1,000Subscriptions & Memberships 6307 7,250 5,832 5,410 5,630Insurance & Bonds 6308 1,210 1,250 1,250 1,300Property Liability 6401 6,817 5,832 5,832 6,500Office Supplies 6402 1,143 1,000 1,000 1,250Copy Charges 6403 3,117 3,552 3,552 3,800Postage 6414 -2,000 2,000 2,000Other Supplies 239,750 636,349 277,870499,309Other Services & Charges Total $$ $$ 483,629 969,849 665,500631,429FinanceTOTAL$$ $$ 70244 GENERAL FUNDFUND: FinanceDEPARTMENT: Finance - 10210BUSINESS UNIT: DIVISION PERSONNEL CLASSIFICATIONS SALARY GRADE NUMBER OF EMPLOYEES 2024 REVISED 2025 BUDGET 2024 ADOPTED CAPITAL OUTLAY ITEMS 2024 REVISED 2025 BUDGET 2024 ADOPTED Regular Full-Time Employees - - M-5AFinance Director 1.00 - - M-1Assistant Finance Director 1.00 - - GS-5Accountant .50 - - GS-4Payroll Specialist 1.00 - - GS-3Accounting Clerk (Accounts Payable)1.00 - - GS-3Accounting Clerk (Accounts Receivable)1.00 1.00 - 20Finance Director - 1.00 1.0015Assistant Finance Director - 1.00 1.0014Payroll Accountant - .50 .5011Accountant- 1.00 1.008Accounting Technician (Accounts Payable)- 1.00 1.008Accounting Technician (Accounts Receivable)- 1.00 1.008Accounting Technician - 6.50 5.50Total5.50 - - None $$- $ --Total $$-$ 71245 Department/Division Actual Actual Actual Budget Budget 2021 2022 2023 2024 2025 Inputs: Number of full time employees 5.00 5.00 6.50 5.50 5.50 Division Expenditures 383,601$ 615,320$ 631,429$ 483,629$ 665,500$ Outputs: Accounts Payable Checks Processed City 9,444 8,977 6,741 9,000 7,505 HRA/EDA 352 347 372 440 415 Payroll Remittances Processed 8,298 8,430 8,889 8,500 8,550 Effectiveness Measures:Interest Earnings on Investments 41,393$ 699,587$ 1,783,377$ 600,000$ 1,200,000$ Investment Portfolio Balance 68,723,716$ 77,738,740$ 75,081,230 75,673,869$ 77,187,346$ Efficiency Measures: Average Investment Yield 0.21%0.20%2.38%3.00%3.00% Expenditure per Capita 10.37$ 16.63$ 17.07$ 13.07$ 17.99$ Outstanding Debt Per Capita 1,654.10$ 1,526.51$ 1,284.70$ 1,189.68$ 1,086.29$ Debt Service Levy Per Capita 94.84$ 99.17$ 110.85$ 111.20$ 110.87$ Administrative Services/Finance Performance Measures 72246 ASSESSING DIVISION MISSION STATEMENT To establish the valuation and classification of all real property for taxation purposes and to maintain current information on special assessments placed on individual properties in the City. DIVISION FOCUS The duties of the Assessing staff are defined by the Minnesota Statues and the Minnesota Department of Revenue. Those statutes regulate the assessment and valuation process. An Assessor’s responsibilities are to value and classify property, uniformly and accurately. Each year, one fifth of the properties are physically inspected within the City and records are updated. Assessors review sales and perform interior inspections as needed. In addition, assessors annually check on all property for which building permits have been issued during the course of the year in order to establish and adjust value based on the amount of improvements. The homestead application process is a function of Hennepin County. Accordingly, city staff are now responsible for receiving and recording special assessment records, payments, and perform special assessment searches for property owners, realtors, and appraisers regarding property records and pending special assessments. The search fee derived from this activity is shown as general government revenue to the General Fund. 2024 HIGHLIGHTS •Maintained and updated all property records on the computer database. •Completed revaluation of residential, commercial, and industrial properties. •Performed an on-going sales verification process. •Monitored exempt properties to keep property files up to date for future valuations. 2025 ASSESSING DIVISION GOALS •Complete the 2025 Assessment by Jan 2, 2025. DIVISION EXPENDITURE COMMENT There is no change in 2024 Revised Budget. 2025 Proposed Budget reflect a significant decrease of 97%. Beginning 2025, local assessment services shall be performed by the County Assessor at no cost to the City. The County shall levy directly for the services at cost. This change helps to reduce the city property tax levy obligations. A portion of the insurance, internal utilities and supplies charges are allocated to the assessing division in 2025. 73247 DETAIL EXPENDITURES BY BUSINESS UNIT CLASSIFICATIONS BUDGET 2025 REVISED 2024 BUDGET 2024 ACTUAL 2023 GENERAL FUNDFUND: FinanceDEPARTMENT: Assessing - 10220BUSINESS UNIT: Other Services & Charges 6103 400,731 413,926 413,926 - Professional Services -General $$$$ 6201 -478 478 - Rents & Leases 6202 2,000 2,070 2,070 - Data Processing Rental 6207 10,880 11,320 11,320 11,320Utility Services 6308 1,010 1,050 1,050 1,050Property Liability 6401 9 75 75 75Office Supplies 6402 1 35 35 40Copy Charges 6403 5 35 35 35Postage 428,989 428,989 12,520414,636Other Services & Charges Total $$ $$ 428,989 428,989 12,520414,636AssessingTOTAL$$ $$ 74248 PUBLIC SAFETY 75249 DEPARTMENT SUMMARY BY BUSINESS UNIT BUSINESS UNIT BUDGET 2025 REVISED 2024 BUDGET 2024 ACTUAL 2023 GENERAL FUNDFUND: Public SafetyDEPARTMENT: Increase/ (Decrease) 2024 Budget/ 2025 Budget 1,131,723 1,177,295 1,210,303 1,340,940Support Services $$$$13.90%10300 9,978,622 10,599,280 10,514,660 11,441,350Police Operations 7.94%10305 22,714 40,690 44,590 42,350Emergency Services 4.08%10315 11,817,265 11,769,553 12,824,64011,133,059Public Safety TOTAL $$$$8.52% REVENUES 478,300 577,783 803,572 832,805Support Services $$$$44.14%10300 913,221 876,750 863,800 886,840Police Operations 1.15%10305 PUBLIC SAFETY YEAR AMOUNT 2023 $11,133,059 2024B $11,817,265 2024R $11,769,554 2025B $12,824,640 $0 $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 $14,000,000 2023 2024B 2024R 2025B E X P E N D I T U R E S PUBLIC SAFETY EXPENDITURES 76250 SUPPORT SERVICES DIVISION MISSION STATEMENT To provide management and administration of health services, business licensing, community service officers, animal control, food/pool/lodging inspections, emergency preparedness response and environmental health services. DIVISION FOCUS The Support Services Division includes the Support Services Division Manager, two part-time Environmental Health Specialists, one full-time Code Compliance Specialist, two part-time Business Licensing Clerks, three part-time Community Service Officers, one being funded by ARPA through 2024, and a seasonal Environmental Health Tech. The Support Services Division performs six major functions for the City. They are: • Environmental Health Code Enforcement • Animal Control • Business Licensing • Public Health Services • Food/Pool/Lodging Inspection Services • Liaison to the Richfield Advisory Board of Health (Citizens Commission) The division is responsible for responding to complaints received concerning environmental health code violations of private and public property. Staff also proactively monitor for common code violations. The division responds to all animal control calls which are handled by a supervisor and three part-time employees. Additionally, Support Services provides business licensing and renewal functions including the licensing and inspection of all food/pool/lodging establishments, all liquor/wine/beer establishments and beginning in 2025, all cannabis and low-potency hemp edible (LPHE) retailers. Compliance checks for the aforementioned are mandated by state statute and for cannabis, staff time can be covered by the 10% gross receipts tax. Compliance checks will increase 100% in 2025 due to cannabis and LPHE. The division, for 47 years now, provides accredited health services to the residents of Richfield through a contract with the Bloomington Public Health Department. The division provides a staff liaison to the Richfield Advisory Board of Health, which makes policy recommendations to the City Council. Reaccreditation was successful in mid-2024 for another 5 years. Public Health grants increased 75% from 2023 to 2024 due to the robust opioid allotment, the new Foundational Public Health grant, and the Emergency Response Services grant. Additional state funding is expected in 2024 for cannabis education in community and schools. Overall public health funding for 2024 77251 will top out at over $787,000. Staff continue to respond to roughly 1000 complaints a year for environmental health violations while utilizing two part-time staff that job share to filed complaints and conduct case management and/or legal follow-up. The part-time Community Service Officers are the field inspectors for environmental health complaints along with conducting other traditional CSO duties of animal control, assisting patrol, public safety related errands, managing vacant properties, being present at community engagement events and handling minor traffic violations, etc. In 2024, the division continued to benefit from the ARPA-funded CSO who assisted with the increase in property maintenance complaints and vacant properties. The division will return to two CSO’s in 2025 due to division cost constraints. 2024 HIGHLIGHTS •Public Health has spent a substantial amount of time planning for the increase in public health dollars awarded by the state and federal government in 2023/2024.Contracts have been signed, staff have been hired and work has begun •Support Services implemented Citizenserve software in Business Licensing in March 2024. EH went live in late 2023. •Staff collaborated with Community Development to identify funding for theabatement of hoarded homes in the city through 2026. •Support Services staff is involved in a cannabis collaboration team from Hennepin County Public Health, Minneapolis Public Health Department and the cities ofBloomington and Edina. This has been beneficial for adult use cannabis planning. 2025 STRATEGIC PRIORITIES/OUTCOMES •1C,4B: Cross-train staff in Environmental Health and Business Licensing •1C: Continue to update relevant City Code •1C: Deliver a seamless cannabis/LPHE registration and compliance process DIVISION EXPENDITURE COMMENT Most of the division’s expenditures are employee salaries. With the compensation and class study complete, all staff are stepping again. Additionally, the food/pool/lodging inspection contract the City of Richfield has with the City of Bloomington continues to increase annually at 3% and the health contract will increase 4% for 2025. 78252 DETAIL EXPENDITURES BY BUSINESS UNIT CLASSIFICATIONS BUDGET 2025 REVISED 2024 BUDGET 2024 ACTUAL 2023 GENERAL FUNDFUND: Public SafetyDEPARTMENT: Support Services - 10300BUSINESS UNIT: Personal Services 6005 197,732 198,177 200,406 208,026Full Time $$$$ 6006 212,452 248,986 277,952 315,144Part-time 6007 210 - - 8,590Seasonal 6009 - 500 500 500Overtime 6031 24,058 28,199 29,435 32,611Employer Social Security 6032 5,627 6,596 6,884 7,626Employer Medicare 6033 30,756 34,224 35,877 39,882Employer Pera 6035 43,509 45,275 66,170 92,350Medical Insurance 6036 1,446 1,446 1,446 1,446Dental Insurance 6037 119 80 80 85Term Life 6038 456 470 470 470Workers Compensation 6040 344 351 353 369Long Term Disability 564,304 619,573 707,099516,709Personal Services Total $$ $$ Other Services & Charges 6103 524,346 528,724 506,663 536,255Professional Services -General $$$$ 6202 37,204 38,681 38,681 50,842Data Processing Rental 6204 20,016 20,820 20,820 21,650Motor Pool Operating Rental 6207 12,630 13,140 13,140 13,530Utility Services 6301 756 900 800 800Advertising & Publication 6302 756 750 750 750Communications 6303 70 - - - Professional Development 6305 559 576 576 594Subscriptions & Memberships 6307 8,156 2,160 2,160 2,250Insurance & Bonds 6308 760 790 790 820Property Liability 6315 1,365 750 750 750Other Contractual Services 6401 3,068 1,800 1,700 1,700Office Supplies 6402 274 300 300 300Copy Charges 6403 1,405 1,000 1,000 1,000Postage 6409 2,747 1,600 1,600 1,600Uniforms & Clothing 6513 902 1,000 1,000 1,000Other Charges 612,991 590,730 633,841615,014Other Services & Charges Total $$ $$ 1,177,295 1,210,303 1,340,9401,131,723Support Services TOTAL $$ $$ 79253 GENERAL FUNDFUND: Public SafetyDEPARTMENT: Support Services - 10300BUSINESS UNIT: DIVISION PERSONNEL CLASSIFICATIONS SALARY GRADE NUMBER OF EMPLOYEES 2024 REVISED 2025 BUDGET 2024 ADOPTED CAPITAL OUTLAY ITEMS 2024 REVISED 2025 BUDGET 2024 ADOPTED Regular Full-Time Employees M-1Support Services Manager 1.00 GS-5Code Compliance Officer 1.00 1.00 1.0014Support Services Manager 1.00 1.0011Code Compliance Officer 2.00 2.00Total2.00 Part-Time Employees GS-3Health Specialist 2.00 GS-2Business Licensing Clerk 2.00 GS-2Community Service Officer 3.00 2.00 2.009Health Specialist 2.00 2.008Business Licensing Tech 3.00 3.008Community Service Officer 7.00 7.00Total7.00 - - None $$- $ --Total $$-$ 80254 Department/Division Actual Actual Budget Budget 2022 2023 2024 2025 Inputs: FT employees 2 2 2 2 # PT employees 6 6 7 7 Division expenditures 1,075,060$ $1,131,723 1,210,303$ 1,340,940$ Outputs: # proactive ins. conducted 927 549 575 560 # citizen generated complaints 269 267 275 275 Effectiveness Measures: % within 5 days 65%65%65%65% % within 10 days 25%25%25%25% More than 10 days 10%10%10%10% Efficiency Measures: # proactive ins. cond./inspector 154 92 157 112 # citizen compl. cond./inspector 89 54 54 55 Division expenditure per capita 29.28$ 30.82$ 32.07$ 36.52$ Performance Measures Public Safety/Support Services 81255 POLICE DIVISION MISSION STATEMENT It is the Mission of the Richfield Police Department to safeguard the lives and property of the people we serve, to reduce the incidence and fear of crime, and to enhance public safety while working with the community to improve their quality of life. The men and women of the Richfield Police Department are committed to accomplishing these goals with courage, honor, integrity, and hard work. DIVISION FOCUS Our mission statement provides the foundation upon which all operational decisions and organizational policies are based. Under the leadership of the Public Safety Director, the Police Division works tirelessly to accomplish the mission. To effectively achieve these stated goals, the Police Division is divided into three sections: • The Patrol Section consists of the uniformed officers patrolling the streets of Richfield in marked police squads. These officers provide timely 24/7 police coverage to the citizens of Richfield. There are three specialty units embedded in the patrol section or available to assist the patrol section. The specialty units are one canine unit assigned to the patrol section, traffic unit, and the SWAT team. The canine unit enhances the officer’s ability to locate offenders, persons, contraband and/or property. The traffic unit allows flexibility in enforcement efforts and affords the patrol section the ability to focus on problem traffic areas in the city. Finally, the SWAT team provides the patrol section with the ability to respond to high-risk incidents that do not fall within the scope of routine policing. • Officers assigned to investigation and the Special Investigative Unit (SIU). Investigations are responsible for conducting all criminal investigations in the City of Richfield. The Richfield Special Investigative Unit (SIU) proactively investigates narcotic, vice, and gang related crimes in Richfield. We also have a continued partnership with the Hennepin County Sheriff’s Office with the Violent Offender Task Force (VOTF) • The Administrative Section consists of support services, Joint Community Police Partnership unit (JCPP), Embedded Social Workers, and the Crime Prevention Unit (CPU). Personnel are responsible for administrative and clerical support, planning and research, processing criminal complaints and conducting statistical analyses for the police division. CPU provides citizens with the knowledge necessary to protect their person and property from becoming victimized by crime through community education and prevention programs. 2024 HIGHLIGHTS Community Relations in keeping with Council Priorities and Desired Outcomes 1a-c, 4a-b, 5a-c. In June of 2024 we used our second social worker position and collaborated with the City of Edina to implement an Alternative Response Team (ART). We still have some ARPA funding left that will help offset this cost through 2026. 82256 We implemented the “Flock” ALPR system around the city which has proven to be very successful in solving crimes not only within the city, but in other communities. Implemented a drone program to enhance the department’s capabilities for search and rescue, safety during community events, and assessment during natural or community disasters. Transition and train staff on new legislative laws as they relate to use of Adult Use Cannabis, POST Board reporting and mandatory policies, Personnel: • In keeping with Council Priorities and Desired Outcomes 1c, 4a-b, 5a-c, we hired 2 new police officers. One officer is BIPOC, and the other officer has been a long time CSO for the department. We plan on continuing to hire for open vacancies. REVISED 2024 BUDGET CHANGES • The revised 2024 budget is slightly lower than the 2024 adopted budget. We have some unfilled vacancies and 2 out of our 3 Union contracts are still in negotiations. The Comp and Class study had some impacts but do to the unfilled vacancies this was offset. 2025 POLICE DIVISION Priorities • Enhance police effectiveness with additional technology upgrades and apps. • Continue to seek out grant funding opportunities for new programs/equipment. • In keeping with Council Priorities and Desired Outcomes 5a-c, continue to enhance the partnership between members of the community and the police through proactive programs based on the Community Oriented Policing philosophy including community conversations. • In keeping with Council Priorities and Desired Outcomes 1, 3, and 5, reduce crime and increase the feeling of safety and security through a partnership between members of the community and the police department. • In keeping with Council Priorities and Desired Outcomes 1, 3, 4, and 5, continue with our past programs and plan new programs. Develop and initiate new programs for the community with our staff. DIVISION EXPENDITURE COMMENT The increases in the Proposed 2025 Budget are due mainly to: • The personal services increase for 2025 reflect collective bargaining agreements for the 3 unions along with the new pay play from the Comp and Class Study. 23 employees will receive step increases. • Continue to participate in funding of JCCP Liaison with Hennepin County. • Increase in professional services due to transitioning to Tyler Technologies and software upgrades after the initial implementation year. • Increase in Health Insurance, Workers Compensation, College Incentive and PERA. • Now have to pay a larger portion of salaries due to having an embedded social worker and one social worker assigned to the Alternative Response Team (ART). 83257 DETAIL EXPENDITURES BY BUSINESS UNIT CLASSIFICATIONS BUDGET 2025 REVISED 2024 BUDGET 2024 ACTUAL 2023 GENERAL FUNDFUND: Public SafetyDEPARTMENT: Police Operations - 10305BUSINESS UNIT: Personal Services 6005 5,344,030 5,847,540 5,781,310 6,407,090Full Time $$$$ 6006 160,181 181,170 163,940 174,000Part-time 6007 12,018 19,500 10,000 10,000Seasonal 6009 214,008 200,000 220,000 220,000Overtime 6011 80,801 94,330 72,320 81,320Education Pay 6031 43,640 50,270 47,510 50,370Employer Social Security 6032 80,131 83,850 84,410 93,380Employer Medicare 6033 928,774 1,008,320 1,003,470 1,112,800Employer Pera 6035 821,361 900,200 863,500 1,004,130Medical Insurance 6036 35,946 39,100 36,980 39,820Dental Insurance 6037 3,026 2,170 2,090 2,390Term Life 6038 185,100 191,580 191,580 191,580Workers Compensation 6040 9,098 10,260 10,400 11,420Long Term Disability 6051 1,694 200 200 200Interdepartmental Labor 6053 25,022 50,000 50,000 50,000Labor Services Billed 6054 (105,638) (124,330) (124,330) (165,300)Interdepartmental Labor Credit 6055 (22,510) (23,310) (23,100) (24,240)Administrative Labor Credit 6056 (38,235) (65,000) (65,000) (65,000)Labor Services Billed Credit 8,465,850 8,325,280 9,193,9607,778,447Personal Services Total $$ $$ Other Services & Charges 6103 663,593 597,810 588,610 613,260Professional Services -General $$$$ 6201 128,623 80,000 120,100 103,800Rents & Leases 6202 254,630 265,730 265,730 313,490Data Processing Rental 6204 351,684 365,750 365,750 380,380Motor Pool Operating Rental 6205 15,410 30,300 40,950 41,000Maintenance & Repairs 6207 364,620 379,200 379,200 390,580Utility Services 6301 - 140 140 140Advertising & Publication 6302 7,387 6,000 6,000 6,000Communications 6303 80,736 85,000 95,000 85,000Professional Development 6305 8,255 6,000 7,500 7,500Subscriptions & Memberships 6307 97,514 60,420 60,420 62,840Insurance & Bonds 6308 19,790 20,480 20,480 21,300Property Liability 6315 400 1,500 1,000 1,000Other Contractual Services 6319 41,821 60,000 60,000 55,000Detention Costs 6401 12,144 14,500 14,500 13,500Office Supplies 6402 127 1,200 500 500Copy Charges 6403 1,295 1,400 1,400 1,400Postage 6409 57,127 70,000 76,000 73,000Uniforms & Clothing 6414 95,019 88,000 86,100 77,700Other Supplies 2,133,430 2,189,380 2,247,3902,200,175Other Services & Charges Total $$ $$ 10,599,280 10,514,660 11,441,3509,978,622Police Operations TOTAL $$ $$ 84258 GENERAL FUNDFUND: Public SafetyDEPARTMENT: Police Operations - 10305BUSINESS UNIT: DIVISION PERSONNEL CLASSIFICATIONS SALARY GRADE NUMBER OF EMPLOYEES 2024 REVISED 2025 BUDGET 2024 ADOPTED CAPITAL OUTLAY ITEMS 2024 REVISED 2025 BUDGET 2024 ADOPTED Regular Full-Time Employees - - M-5BPublic Safety Director 1.00 - - M-4Deputy Director 1.00 - - PS-5Lieutenant 3.00 - - PS-4Sergeant 8.00 - - PS-2Police Officer 33.00 - - GS-5ERecords Supervisor 1.00 - - GS-5ECivilian Crime Prevention Specialist 1.00 - - GS-5Police IT Specialist .80 - - GS-5EAdministrative Assistant/Analyst 1.00 - - GS-4Records Technician 1.00 - - GS-2Senior Office Assistant 2.00 - - GS-5Police Video Specialist 1.00 1.00 1.0021Public Safety Director - 1.00 1.0018Deputy Director - 3.00 3.00PS-5Lieutenant - 8.00 8.00PS-4Sergeant - 34.00 35.00PS-2Police Officer - 1.00 1.0012Records Supervisor - 1.00 1.0010Crime Prevention Specialist - .80 .8012IT Technician II - 1.00 1.0012Analyst- 1.00 1.0010Records Technician - 2.00 2.008Senior Office Asst - 1.00 1.0010Police Data & Media Specialist - 54.80 55.80Total53.80 Part-Time Employees - - GS-2Senior Office Assistant 4.00 4.00 4.008Senior Office Asst - 4.00 4.00Total4.00 - - None $$- $ --Total $$-$ 85259 Department/Division Actual Actual Budget Budget 2022 2023 2024 2025 Inputs: Number of full time employees 57.80 57.80 58.80 59.80 Division Expenditures 9,402,982$ 9,844,097$ 10,599,280$ $11,441,350 Outputs: Annual Calls for Service 35,500 36,710 36,710 37,000 Crime Prevention Activities Neighborhood Crime Watch Blocks 230 230 230 219 National Night Out - Block Parties 180 180 170 156 Traffic Enforcement - Citations 3,000 2,080 2,000 2,400 Effectiveness Measures: Crime Occurrences Part 1 Part 2 Group A 1,500 1,700 2,000 2,140 Group B 660 720 700 700 Motor Vehicle Crashes 650 650 700 700 Efficiency Measures: Police Call Response Time-Minutes 4.00 4.00 3.45 3.45 Expenditure per Capita 257.21$ 269.28$ 289.94$ 309.23$ Cost Per Response 264.87$ 268.16$ 288.73$ 309.23$ Performance Measures Police Operations 86260 EMERGENCY SERVICES DIVISION MISSION STATEMENT The Richfield Emergency Services Unit’s mission is to cooperate with and assist the licensed, sworn officers of the Richfield Police Department, Richfield Fire Department, and Emergency Medical Services by maintaining a state of preparedness for disasters, community events and other emergencies. This is accomplished with professional training standards and the maintenance of emergency plans, and an Emergency Operations Center set up by the Richfield Police Department. DIVISION FOCUS The Richfield Police Reserve Unit In keeping with Council Priorities and Desired Outcomes 1c, 3a, 4b-c, 5a-c, the unit is comprised entirely of citizen volunteers and was established to provide assistance to the sworn officers and command staff of the Richfield Police Department. This requires monthly training in specific areas such as patrol tactics, traffic, crowd control, and emergency medical services. The execution of this division focus is accomplished by spending several documented hours in active support of police operations. These programs include but are not limited to: • Little Sparkler’s Event • High School sporting events • Race events sponsored by various churches and Woodlake Nature Center • Environmental Home Checks • Vacation Home Checks – proactive measures to deal with burglaries when homeowners are away. • Assist officers with traffic and crowd control at events, emergency call outs for disasters, crime scene protection and Toward Zero Death “TZD” enforcement events. • Provide patrol support during busy evening and weekend hours. • Weekly squad maintenance checks • Traffic security during VIP visits • Helping with community events like “Heroes and Helpers” and others. Richfield CERT Program Priorities In keeping with Council Priorities and Desired Outcomes 1abc, 4b, and 5a-c, the Richfield Community Emergency Response Team (CERT) has over 110 citizen volunteers trained in areas of traffic control, medical triage, fire safety, and emergency sheltering. The program holds two introductory training classes each year for new volunteers. Volunteers who pass the initial training program are formed into teams that train once a month. 87261 The program has expanded on a more regional basis to include the Cities of Bloomington, Burnsville, Eden Prairie, St. Louis Park, and Minneapolis. Bloomington. CERT volunteers have been used to assist the city during the following events. • Traffic/Crowd Control at various events. • Youth CERT presentations at Safety Day • Promoting CERT and Emergency Preparedness at Nite to Unite • Traffic Control at Urban Half Marathon • Maintenance and command of the Mobile Operations Center (Communications Van) which is utilized as a coordination point and headquarters for major events such as weather disasters, major crime scenes, community events. • Working on diversifying CERT to match community demographics. • Work with our Ham Radio club and provide maintenance of our system. Over the past 10 years CERT has expanded into the business community as a business CERT model. Teen CERT has also been taught to children in collaboration with Safety Day to better prepare children for natural or community disasters. Emergency Management Team Priorities In keeping with Council Priorities and Desired Outcomes 1abc, 3a, 4b, and 5a-c the police department is now working with various schools from public to private and businesses on emergency drills and reviewing plans and providing consultation to them since the aftermath of “active shooter” incidents in the last several years. We are planning forward on Emergency Management within priorities 1,3,4, 5a-c, using ARPA money to build our planning and exercise capabilities out. Division Expenditure The budget reflects personnel costs for the extra pay the Reserve Coordinator and Explorer Coordinators receive. Other costs are for uniforms, supplies, equipment, and maintenance necessary for the operation of the Division. There is a large expenditure that occurred in 2018 and 2019 when we replaced the last six of seven warning sirens in the city. The sirens were well over 50 years old and needed replacement. The work was completed in the spring of 2019 on the new sirens. The sirens will be included in the budget until 2028. We be updating our Ham Radio equipment in 2024 that is on Woodlake Point. 88262 DETAIL EXPENDITURES BY BUSINESS UNIT CLASSIFICATIONS BUDGET 2025 REVISED 2024 BUDGET 2024 ACTUAL 2023 GENERAL FUNDFUND: Public SafetyDEPARTMENT: Emergency Services - 10315BUSINESS UNIT: Personal Services 6009 - 10,000 10,000 10,000Overtime$$$$ 6038 96 100 100 100Workers Compensation 10,100 10,100 10,10096Personal Services Total $$ $$ Other Services & Charges 6201 10,815 11,350 11,350 11,350Rents & Leases $$$$ 6204 2,484 2,580 2,580 2,680Motor Pool Operating Rental 6205 5,093 9,000 9,200 9,000Maintenance & Repairs 6207 37 450 450 450Utility Services 6303 375 500 500 500Professional Development 6308 300 310 310 320Property Liability 6401 - 50 100 50Office Supplies 6409 - 1,800 3,000 2,500Uniforms & Clothing 6414 3,514 4,550 7,000 5,400Other Supplies 30,590 34,490 32,25022,618Other Services & Charges Total $$ $$ 40,690 44,590 42,35022,714Emergency Services TOTAL $$ $$ 89263 THIS PAGE WAS LEFT BLANK INTENTIONALLY 90264 FIRE SERVICES 91265 DEPARTMENT SUMMARY BY BUSINESS UNIT BUSINESS UNIT BUDGET 2025 REVISED 2024 BUDGET 2024 ACTUAL 2023 GENERAL FUNDFUND: FireDEPARTMENT: Increase/ (Decrease) 2024 Budget/ 2025 Budget 5,618,697 5,552,889 5,744,315 6,188,977Fire$$$$11.46%10400 5,552,889 5,744,315 6,188,9775,618,697FireTOTAL$$$$11.46% REVENUES 286,015 228,494 246,500 251,450Fire$$$$10.05%10400 FIRE YEAR AMOUNT 2023 $5,618,697 2024B $5,552,889 2024R $5,744,315 2025 $6,188,977 $0 $1,500,000 $3,000,000 $4,500,000 $6,000,000 2023 2024B 2024R 2025 E X P E N D I T U R E S YEAR FIRE EXPENDITURES 92266 FIRE DEPARTMENT MISSION STATEMENT The mission of the Richfield Fire Department (RFD) is to deliver professional services to safeguard our community against the loss of life and property. The RFD works to align itself with the strategic priorities and the desired outcomes set forth by the City Council and Staff. • Provide the delivery of essential services to protect the lives and property of Richfield residents. (EMS Response and Fire Response) • Develop the workforce capacity to meet the changing needs of the community. (Hire and train a qualified workforce). Pilot the Alternative Response Team (ART) to see if the departments can help to fill the gaps in the EMS system. • Provide a variety of fire prevention, safety education and loss mitigation plans and programs for the Richfield community so all residents can thrive. • Partner closely with our neighboring fire departments and other emergency response agencies to provide, and utilize, resources efficiently to provide the highest level of service. (Strengthen and Maintain robust Automatic and Mutual Aid agreements) • Department members are empowered to regard everyone as a customer and “to, do the right thing” for our customers, the residents and visitors of Richfield. (This is the bedrock of a high-quality workforce). DIVISION FOCUS Two fire stations are staffed by twenty-seven career personnel 24 hours per day operating two fire engines and one rescue response unit. This increase in staffing provides more capability for response (up to three simultaneous emergencies or to initiate definitive rescue and fire suppression at structure fires). Additionally, we will reduce the amount of overtime needed due to staffing. The Fire Chief and the two Assistant Fire Chiefs provide daily and long term administrative, operations and fire code/enforcement functions. The department strives to have at least one chief officer available to respond 24/7 to significant incidents to support or assume incident command and to provide city administrative representation. 93267 2024 HIGHLIGHTS • Increased staffing from eight to nine person shifts! o Ability to cover long term absences o Increasing operational effectiveness • Completed a complete review and revision of departmental Standard Operating Procedures and Guidelines, including; Mission, Vision, Values, Code of Conduct, and expectations for each position within the RFD. • Completed training of three individuals as Fire Investigators to replace current fire investigation staff and participating with the Hennepin County Fire Investigations Team. • Proposed a regional program for Fire Cadets 2025 DIVISION GOALS • Continue to expand the use of technology for data and record keeping • Continue to implement departmental Community Risk Reduction activities community-wide and build a plan for delivery of programs • Fill/cover vacancies in department (military leave, parental leave, and injuries) • Complete the Fire Department Strategic Plan • Complete promotional Civil Service exam for Lieutenants and Captains eligibility DIVISION EXPENDITURE COMMENT The 2024 revised budget is up 3% from the 2024 adopted budget. This increase is driven by increased personnel costs (4%). The department worked to lower operating expenses to minimize the impact of the personnel costs in 2024. Unfortunately, this is an estimate because the IAFF L1215 contract is still in negotiations. The 2025 proposed budget shows an overall increase of 12% over the 2024 adopted budget. The primary driver is personnel costs. The department has tried to manage the operational costs, to minimize the overall impact of the personnel costs. 94268 DETAIL EXPENDITURES BY BUSINESS UNIT CLASSIFICATIONS BUDGET 2025 REVISED 2024 BUDGET 2024 ACTUAL 2023 GENERAL FUNDFUND: FireDEPARTMENT: Fire - 10400BUSINESS UNIT: Personal Services 6005 2,944,759 3,080,951 3,046,394 3,361,819Full Time $$$$ 6009 355,176 175,500 325,000 275,000Overtime 6013 60,406 64,330 60,000 67,000Longevity 6031 1,686 1,620 2,517 3,200Employer Social Security 6032 44,318 41,174 46,000 49,000Employer Medicare 6033 566,419 542,841 633,402 695,012Employer Pera 6035 442,666 487,633 465,807 529,957Medical Insurance 6036 20,292 21,419 21,590 23,802Dental Insurance 6037 1,653 1,190 1,250 1,560Term Life 6038 61,282 65,578 65,580 65,580Workers Compensation 6040 4,814 5,453 5,550 6,140Long Term Disability 6051 105,638 112,608 108,807 150,000Interdepartmental Labor 4,600,297 4,781,897 5,228,0704,609,109Personal Services Total $$ $$ Other Services & Charges 6103 13,626 35,000 57,500 22,500Professional Services -General $$$$ 6201 48,537 52,236 54,060 48,000Rents & Leases 6202 54,820 57,089 57,088 61,787Data Processing Rental 6204 131,520 136,780 136,780 142,250Motor Pool Operating Rental 6205 21,042 25,000 20,000 20,000Maintenance & Repairs 6207 268,520 279,260 279,260 287,640Utility Services 6208 25,049 30,000 30,000 31,000800 MHz Charges 6301 20 - - - Advertising & Publication 6302 14,945 18,000 25,500 25,500Communications 6303 50,124 60,000 40,000 45,000Professional Development 6305 5,633 4,500 4,660 5,000Subscriptions & Memberships 6307 53,288 29,660 29,660 30,850Insurance & Bonds 6308 9,640 9,980 9,980 10,380Property Liability 6315 13,218 8,000 6,000 6,000Other Contractual Services 6401 1,772 3,467 3,590 3,600Office Supplies 6402 700 1,387 1,440 1,500Copy Charges 6403 9 383 400 400Postage 6409 85,327 70,000 80,500 85,000Uniforms & Clothing 6412 4,703 7,550 7,000 7,000Maint. & Const. Materials 6414 175,634 82,250 80,000 85,000Other Supplies 6523 4,787 11,050 9,000 10,000Public Education Supplies 6524 26,674 31,000 30,000 32,500EMS Supplies 952,592 962,418 960,9071,009,588Other Services & Charges Total $$ $$ 5,552,889 5,744,315 6,188,9775,618,697FireTOTAL$$$$ 95269 GENERAL FUNDFUND: FireDEPARTMENT: Fire - 10400BUSINESS UNIT: DIVISION PERSONNEL CLASSIFICATIONS SALARY GRADE NUMBER OF EMPLOYEES 2024 REVISED 2025 BUDGET 2024 ADOPTED CAPITAL OUTLAY ITEMS 2024 REVISED 2025 BUDGET 2024 ADOPTED Regular Full-Time Employees - - M-5AFire Services Director/Fire Chief 1.00 - - M-3Assistant Chief 2.00 3.00 3.00FS-3Fire Captain 3.00 3.00 3.00FS-2Fire Lieutenant 3.00 22.00 22.00FS-1Firefighter 21.00 .40 - GS-4Administrative Assistant (60/40 Exec/Fire).40 1.00 1.0020Fire Services Director/Fire Chief - 2.00 2.0017Assistant Chief - - 1.009Administrative Assistant - 31.40 32.00Total30.40 - - $$- $ --Total $$-$ 96270 Department/Division Actual Actual Budget Budget 2022 2023 2024 2025 Inputs: Number of full time employees 29.4 30.4 31.4 32 Division Expenditures 5,122,633$ 5,317,383$ 5,742,508$ 6,204,277$ Outputs: Average Daily Staffing 6.2 6.8 6.9 6.9 Total Responses 4876 4989 5226 5336 Fire Responses 1006 1025 1044 1050 EMS Responses 3070 3964 4182 4286 Property Value Lost to Fire 745,050$ 329,658$ 1,000,000$ 1,250,000$ Effectiveness Measures: % of Property Saved 93.0%99.5%98.3%97.9% Property Value Saved 10,681,200$ 64,206,700$ 58,000,000$ 59,000,000$ Efficiency Measures: Average Response Time - Minutes 4.7 4.9 4.8 4.7 Cost Per Response 1,050.58$ 1,065.82$ 1,098.83$ 1,162.78$ Average Time on Scene (MN:SC)*17:28 21:54 18:00 17:30 Expenditure per Capita 138.48$ 143.74$ 155.23$ 167.71$ Property Saved to Expenditures Ratio 2.09 12.07 10.10 9.51 *Added for 2023 Budget Cycle Performance Measures Fire Services/Fire 97271 COMMUNITY DEVELOPMENT 98272 DEPARTMENT SUMMARY BY BUSINESS UNIT BUSINESS UNIT BUDGET 2025 REVISED 2024 BUDGET 2024 ACTUAL 2023 GENERAL FUNDFUND: Community DevelopmentDEPARTMENT: Increase/ (Decrease) 2024 Budget/ 2025 Budget 86,187 83,130 65,290 67,370Community Development $$$$(18.96%)10500 276,218 331,160 333,190 347,530Planning & Zoning 4.94%10502 1,289,605 1,435,260 1,411,840 1,450,220Inspections 1.04%10505 1,849,550 1,810,320 1,865,1201,652,010Community Development TOTAL $$$$0.84% REVENUES 16,602 22,000 50,000 15,000Community Development $$$$(31.82%)10500 1,165,614 1,344,920 1,192,750 1,498,900Inspections 11.45%10505 COMMUNITY DEVELOPMENT YEAR AMOUNT 2023 $1,652,010 2024B $1,849,550 2024R $1,810,320 2025B $1,865,120 $0 $300,000 $600,000 $900,000 $1,200,000 $1,500,000 $1,800,000 $2,100,000 2023 2024B 2024R 2025B E X P E N D I T U R E S YEAR COMMUNITY DEVELOPMENT EXPENDITURES 99273 COMMUNITY DEVELOPMENT DEPARTMENT MISSION STATEMENT The mission of the Community Development Department is to ensure and maintain a quality of life that protects the health and safety of residents, visitors, and businesses. The Department works to achieve this by providing responsible, responsive, and professional zoning administration, comprehensive planning, redevelopment services, housing program administration, inspections, marketing, and communication. DEPARTMENT FOCUS The 20 employees of the Community Development Department are committed to service to the community, professional integrity, and ongoing professional development. There are five primary areas of focus within the Department: • Planning and Zoning • Housing and Redevelopment • Inspections • Economic Development • Administrative Support The Community Development Department also serves as staff to the City Council, the Housing and Redevelopment Authority (HRA), the Economic Development Authority (EDA), and the Planning Commission. While the funding for staff salaries and benefits are compiled in this budget, those costs are ultimately reallocated to individual City, HRA, and EDA program/project budgets. This budget ultimately reflects only building service and insurance fees. All other costs are included separately in the individual program/project budgets. 2024 highlights and 2025 goals are also provided separately for each individual program/project. One of the five Strategic Priorities identified by the City Council for 2023-2027 is “Community Development.” Creating a vibrant downtown, diversifying the tax base, and maintaining Richfield as an affordable place to live are desired outcomes of the Strategic Plan, all relating to the work of Community Development, the Richfield HRA, and the Richfield EDA. DEPARTMENT EXPENDITURE COMMENT Funding for the work of the Community Development Department is provided by the City, the Housing and Redevelopment Authority, the Economic Development Authority, the Federal Government (Section 8), and beginning in 2024, a Local Affordable Housing Allocation (LAHA) derived from sales tax revenues. The City-funded portion (Planning & Zoning and Inspections) of the 2024 Revised Budget represents a 2.1% decrease from the 2024 Approved Budget due to recalculated building service fees, higher than actual insurance estimates, and technology savings realized through the transfer to the new 100274 Citizen Serve Permitting System. The 2025 Proposed Budget represents a 0.8% increase from the 2024 Approved Budget; the reassessment of building service fees offsetting compensation and internal IT service increases for City-funded positions. 101275 DETAIL EXPENDITURES BY BUSINESS UNIT CLASSIFICATIONS BUDGET 2025 REVISED 2024 BUDGET 2024 ACTUAL 2023 GENERAL FUNDFUND: Community DevelopmentDEPARTMENT: Community Development - 10500BUSINESS UNIT: Personal Services 6005 709,807 755,560 785,480 834,810Full Time $$$$ 6006 180,775 230,590 183,800 205,240Part-time 6031 52,910 60,320 60,190 63,650Employer Social Security 6032 12,374 15,180 14,080 14,890Employer Medicare 6033 65,224 73,960 79,590 77,870Employer Pera 6035 96,307 127,010 120,690 131,990Medical Insurance 6036 4,458 5,060 4,980 5,060Dental Insurance 6037 393 280 300 320Term Life 6038 612 630 630 630Workers Compensation 6040 1,070 1,340 1,410 1,480Long Term Disability 6051 61,460 63,610 63,610 66,150Interdepartmental Labor 6054 (1,185,391)(1,333,540) (1,314,760) (1,402,090)Interdepartmental Labor Credit - - - (1)Personal Services Total $$ $$ Other Services & Charges 6103 453 430 450 470Professional Services -General $$$$ 6207 69,870 72,660 54,800 56,450Utility Services 6307 14,500 8,660 8,660 9,010Insurance & Bonds 6308 1,330 1,380 1,380 1,440Property Liability 83,130 65,290 67,37086,153Other Services & Charges Total $$ $$ 83,130 65,290 67,37086,152Community Development TOTAL $$ $$ 102276 GENERAL FUNDFUND: Community DevelopmentDEPARTMENT: Community Development - 10500BUSINESS UNIT: DIVISION PERSONNEL CLASSIFICATIONS SALARY GRADE NUMBER OF EMPLOYEES 2024 REVISED 2025 BUDGET 2024 ADOPTED CAPITAL OUTLAY ITEMS 2024 REVISED 2025 BUDGET 2024 ADOPTED Regular Full-Time Employees - - M-5BCommunity Development Director 1.00 - - M-3Community Development Asst. Director 1.00 - - M1ED Manager 1.00 - - GS-6EMF Housing Administrator 1.00 - - GS-5EPlanner II 1.00 - - GS-3Assistant Planner 1.00 - - GS-4Administrative Assistant 1.00 1.00 1.0020Community Development Director - 1.00 1.0017Community Development Asst. Director - 1.00 1.0015ED Manager - - 1.0015City Planner - 1.00 1.0014MF Housing Administrator - 1.00 - 12Planner II - 1.00 1.0010Planner I - 1.00 1.009Administrative Assistant - 7.00 7.00Total7.00 Part-Time Employees - - GS-3MF Housing Assistant 1.00 - - GS-5Accountant (Shared F/CD)1.00 - - GS-3Community Development Technician 1.00 - - GS-5Housing Specialist 2.00 1.00 1.008MF Housing Assistant - 1.00 1.0011Accountant (Shared F/CD)- 1.00 1.007Community Development Technician - 2.00 2.0011Housing Specialist - 5.00 5.00Total5.00 - - None $$- $ --Total $$-$ 103277 PLANNING AND ZONING DIVISION MISSION STATEMENT To provide local land use administration, policy development, and guidance to residents, local businesses, and developers. To help shape the future of Richfield through development and implementation of long-range plans. DIVISION FOCUS  Long range comprehensive planning for the community.  Shorter range strategy and implementation planning for specific areas.  Administration and enforcement (on a complaint-basis) of the City’s Zoning Ordinance, including processing a variety of land use applications and reviewing building permit applications. 2024 HIGHLIGHTS.  Successfully applied for grant funds to assist in the review of the MR-2 and MR-3 District requirements.  Advocated for legislative changes to protect the Comprehensive Planning process.  Revised Zoning Code: - Address changes prescribed by State Legislature (e.g. Sacred Communities, adult-use cannabis). - Provide additional flexibility in the use of Planned Unit Developments. - Propose parking revisions in response to frequent issues and 2023 Council Policy Request.  Continued to implement and fine-tune electronic plan review and new permitting system to improve efficiency and customer service.  Continued to partner with Just Deeds to educate community on lasting impacts of racial covenants and encourage symbolic “removal” of covenants on private property.  Worked with developers to begin/complete approved projects throughout the City (e.g. Aster Commons, MSP Commercial, Newton & 14th Avenue duplexes).  Worked with developers/owners to explore development opportunities (MICC, American Legion). 104278  Translate frequently accessed handouts into Spanish.  Both Planners successfully passed the test necessary for American Institute of Certified Planner (AICP) accreditation. 2025 PROGRAM GOALS  Continue to provide excellent customer service to residents and businesses. (City Council Priority/Outcome 4b)  Continue steps necessary for full AICP accreditation of Planners. (City Council Priority/Outcome 4a and b)  Continue to manage City’s Just Deeds Program with Community Development Administrative and Housing staff. (City Council Priority/Outcome 5c)  Continue work with Planning Division staff to evaluate potential disparate impacts of adopted land use regulations. (City Council Priority/Outcome 5a and c)  Continue to monitor emerging trends and best practices - recommending ordinance changes that will keep Richfield competitive. Evaluate regulations related to short-term rentals in response to Council Policy Request; adopt revised MR-2 and MR-3 District Regulations, begin study of downtown overlay district.  Continue to process land use permits related to changes-in-use, renovations, and new development. (City Council Priority/Outcome 2a and b)  Secure vehicle and begin pop-up meeting project with Communications Division. DIVISION EXPENDITURE COMMENT  The 2024 Revised Planning and Zoning Budget represents a 0.6%; as compensation adjustments are minor and can be absorbed in other areas.  The 2025 Proposed Budget increases 4.9% ($16,370) over the 2024 Adopted Budget. The increase is due to an increase in staff costs (steps and insurance) and data processing charges (IT). 105279 DETAIL EXPENDITURES BY BUSINESS UNIT CLASSIFICATIONS BUDGET 2025 REVISED 2024 BUDGET 2024 ACTUAL 2023 GENERAL FUNDFUND: Community DevelopmentDEPARTMENT: Planning & Zoning - 10502BUSINESS UNIT: Personal Services 6051 241,425 262,060 264,490 276,770Interdepartmental Labor $$$$ 262,060 264,490 276,770241,425Personal Services Total $$ $$ Other Services & Charges 6103 15,199 44,950 44,950 44,990Professional Services -General $$$$ 6202 11,940 12,360 12,360 14,650Data Processing Rental 6204 756 100 100 110Motor Pool Operating Rental 6301 1,296 2,600 2,600 2,500Advertising & Publication 6303 2,973 4,530 4,530 3,800Professional Development 6305 1,188 1,810 1,810 2,360Subscriptions & Memberships 6401 262 400 400 400Office Supplies 6402 199 350 350 350Copy Charges 6403 434 850 700 700Postage 6409 62 150 150 150Uniforms & Clothing 6414 484 1,000 750 750Other Supplies 69,100 68,700 70,76034,793Other Services & Charges Total $$ $$ 331,160 333,190 347,530276,218Planning & Zoning TOTAL $$ $$ 106280 INSPECTIONS DIVISION MISSION STATEMENT To serve the citizens of Richfield (“the City”) by providing inspection services to safeguard life, health, property, and public welfare enforcing the minimum requirements of The City Code and Minnesota State Building Code. DIVISION FOCUS • The Inspections Division (“Inspections”) consists of nine full time and two contract employees: a Building Official, Senior Building Inspector, three Building Inspectors, Plumbing/Mechanical Inspector, Housing Inspections Technician, Permit Technician, Senior Office Assistant and two contract Electrical Inspectors. In 2025, the City will transfer electrical inspections to the State Electrical Division. Due to retirements and a shortage of electrical inspectors, it is no longer feasible to retain our own contract Inspectors. • Administer and enforce city ordinances relating to building code requirements including building, plumbing, heating, ventilation, air conditioning, and electrical. • Perform Point of Sale and Rental Inspections. • Inspections staff spend significant time advising homeowners managing their own remodeling or additions, and work closely with homeowners and landlords during Point of Sale and Rental inspections. 2024 HIGHLIGHTS • Implemented a new building permit software program (“Citizenserve”) to increase productivity; making it easier for customers to obtain permits and monitor the status of their inspections. The software benefits additional City of Richfield departments by providing them access to details for all addresses within the City. • Inspections of rental properties normalized back to pre-pandemic levels. Citizenserve has improved scheduling and tracking • Prioritized digitizing paper records into laserfiche making it more efficient to access legacy plans and records. • Prioritizing becoming paper-free for long-term efficiency and sustainability purposes. • Two staff members successfully passed State tests for higher levels of certification. 2025 INSPECTION DIVISION GOALS • Complete transition to Citizenserve for all City departments. Inspections will support the departments to ensure scalability and consistency across the City. • Continue to maintain the quality of homes and buildings within the City by eliminating 107281 potential safety concerns via building inspections and enforcing the Minnesota State Building Code. • Continue a close working relationship with the Fire Department, Support Services, Public Safety, Public Works, and other departments within the City to effectively implement programs that affect the residents of Richfield. DIVISION EXPENDITURE COMMENT • Significant savings have been realized with the implementation of Citizenserve. Despite significant increases in staff costs, the 2025 budget reflects only a 1% increase in expenses from the 2024 adopted. 108282 DETAIL EXPENDITURES BY BUSINESS UNIT CLASSIFICATIONS BUDGET 2025 REVISED 2024 BUDGET 2024 ACTUAL 2023 GENERAL FUNDFUND: Community DevelopmentDEPARTMENT: Inspections - 10505BUSINESS UNIT: Personal Services 6005 764,651 812,060 834,210 861,890Full Time $$$$ 6031 44,864 50,050 50,400 52,730Employer Social Security 6032 10,492 11,710 11,790 12,330Employer Medicare 6033 56,356 60,910 61,650 64,640Employer Pera 6035 110,098 126,990 122,180 138,110Medical Insurance 6036 5,965 6,510 6,260 6,510Dental Insurance 6037 499 360 360 380Term Life 6038 10,404 10,760 10,760 10,760Workers Compensation 6040 1,430 1,440 1,450 1,530Long Term Disability 6051 19,300 28,980 24,410 30,280Interdepartmental Labor 1,109,770 1,123,470 1,179,1601,024,059Personal Services Total $$ $$ Other Services & Charges 6103 93,200 135,000 100,000 80,000Professional Services -General $$$$ 6201 359 - 420 420Rents & Leases 6202 68,570 70,970 71,630 68,090Data Processing Rental 6204 17,100 17,780 17,780 18,490Motor Pool Operating Rental 6207 26,460 27,520 27,520 28,350Utility Services 6301 70 100 100 100Advertising & Publication 6302 3,761 5,000 5,000 5,000Communications 6303 7,300 7,000 7,000 8,000Professional Development 6305 640 1,000 750 750Subscriptions & Memberships 6307 16,313 9,740 9,740 10,130Insurance & Bonds 6308 2,350 2,430 2,430 2,530Property Liability 6401 3,741 5,000 4,000 4,000Office Supplies 6402 366 750 500 500Copy Charges 6403 1,217 1,000 1,000 500Postage 6409 906 2,500 2,500 2,500Uniforms & Clothing 6414 659 3,700 2,000 3,700Other Supplies 6513 22,535 36,000 36,000 38,000Other Charges 325,490 288,370 271,060265,547Other Services & Charges Total $$ $$ 1,435,260 1,411,840 1,450,2201,289,606InspectionsTOTAL$$ $$ 109283 GENERAL FUNDFUND: Community DevelopmentDEPARTMENT: Inspections - 10505BUSINESS UNIT: DIVISION PERSONNEL CLASSIFICATIONS SALARY GRADE NUMBER OF EMPLOYEES 2024 REVISED 2025 BUDGET 2024 ADOPTED CAPITAL OUTLAY ITEMS 2024 REVISED 2025 BUDGET 2024 ADOPTED Regular Full-Time Employees - - M-2Chief Building Official 1.00 - - GS-6ESenior Building Inspector 1.00 - - GS-6Trade/Building Inspector 4.00 - - GS-3Permit Technician 1.00 - - GS-3Housing Inspections Clerk 1.00 - - GS-2Senior Office Assistant 1.00 1.00 1.0016Chief Building Official - 1.00 1.0013Senior Building Inspector - 4.00 4.0012Trade/Building Inspector - 1.00 1.009Permit Technician - 1.00 1.008Housing Inspections Technician - 1.00 1.008Senior Office Assistant - 9.00 9.00Total9.00 - - None $$- $ --Total $$-$ 110284 Department/Division Community Development/Inspections Actual Actual Actual Actual Adopted Budgeted 2020 2021 2022 2023 2024 2025 Inputs: Number of full time employees 9.00 9.00 9.00 9.00 9.00 9.00 Division Expenditures 1,281,725$ 1,365,631$ 1,279,528$ 1,386,753$ 1,428,550$ 1,450,220$ Division Revenues 2,099,064$ 2,106,359$ 1,593,477$ 1,151,573$ 1,344,300$ 1,498,900$ Outputs: No. of Inspections Performed 7,526 6,315 6,605 6,003 6,000 6,300 No. of Permits Issued 5,753 4,265 4,627 4,533 4,000 4,600 Valuation of Building Permits 101,830,626$ 123,669,092$ 87,243,342$ 38,883,638$ 50,000,000$ 75,000,000$ Point of Sale Inspections Performed 483 1,047 694 550 600 600 Rental Unit Inspections Performed 1,065 1,796 695 3,200 2,500 3,500 Effectiveness Measures: Request for Building Inspection Response Time % within 24 hours 98.00% 98.00% 98.00% 98.00% 98.00% 98.00% % within 72 hours 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% Request for Point of Sale Inspection % within 48 hours 60.00% 60.00% 60.00% 60.00% 60.00% 60.00% % within 120 hours 95.00% 95.00% 95.00% 95.00% 95.00% 95.00% Efficiency Measures: No. of Building Inspections per Inspector 3,010 2,526 2,642 2,001 2,000 2,100 No. of POS/rental unit inspections per Inspector 774 1,422 695 1,875 1,550 2,050 Revenue per Capita 58.24$ 58.54$ 44.29$ 32.01$ 37.36$ 41.66$ Expenditure per Capita 35.56$ 37.96$ 35.56$ 38.54$ 39.71$ 40.31$ Performance Measures 111285 PUBLIC WORKS 112286 DEPARTMENT SUMMARY BY BUSINESS UNIT BUSINESS UNIT BUDGET 2025 REVISED 2024 BUDGET 2024 ACTUAL 2023 GENERAL FUNDFUND: Public WorksDEPARTMENT: Increase/ (Decrease) 2024 Budget/ 2025 Budget 232,294 212,440 212,460 220,960PW Administration $$$$4.01%10600 653,214 567,180 567,230 589,560Engineering 3.95%10605 2,701,940 2,763,140 2,802,020 2,739,570Street Maintenance (0.85%)10610 1,476,731 1,639,360 1,638,180 1,703,060Park Maintenance 3.89%10615 5,182,120 5,219,890 5,253,1505,064,179Public Works TOTAL $$$$1.37% REVENUES 48,540 106,500 40,500 40,500Engineering$$$$(61.97%)10605 673,693 652,000 690,000 448,080Street Maintenance (31.28%)10610 169 - - - Park Maintenance - 10615 PUBLIC WORKS YEAR AMOUNT 2023 $5,064,179 2024B $5,182,120 2024R $5,219,890 2025B $5,253,150 $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 2023 2024B 2024R 2025B E X P E N D I T U R E S YEARS PUBLIC WORKS EXPENDITURES 113287 PUBLIC WORKS ADMINISTRATION DIVISION MISSION STATEMENT The Public Works Department works hard to sustain and improve the quality of life for our community by offering the highest standards in essential municipal services and providing them in a timely, responsible and professional manner. DIVISION FOCUS The Public Works Administration Division is responsible for overseeing delivery of public capital improvement projects, ongoing maintenance and operations of the Public Works divisions, and engaging in and contributing to the regional discussions surrounding emerging public works issues (e.g., regional transportation projects impacting Richfield; storm water quality management; water supply; environmental issues; and public education and engagement.) 2024 HIGHLIGHTS • Managed social media communications and public outreach for street reconstruction projects and projects in design (City Council Priority/Outcome 1b & 3a). • Completed administration of ARPA-funded EAB Tree Removal Assistance Program which financially assisted qualifying residents w/ private Ash removals (City Council Priority/Outcome 1b, 3b-c & 5c). • Worked extensively with Engineering and Utilities divisions to roll-out enhanced communications and engagement campaigns related to “Richfield Drives 25” and RichWater “Trust the Tap” (City Council Priority/Outcome 1a, 3a, 5a & 5c). • Continued to support Engineering staff and Hennepin County’s team to determine the future for Nicollet Avenue (City Council Priority/Outcome 2a, 3a, 5a & 5c). • Continued to cooperate with MnDOT and represent Richfield’s interests related to the “Phase 1” I-494 corridor improvements and future “Phase 2” construction project (City Council Priority/Outcome 3a-c, 5a & 5c). 2025 DIVISION GOALS • Continue to utilize Public Work’s outreach mediums/social media outlets to promote ongoing and upcoming infrastructure projects and public works initiatives (City Council Priority/Outcome 1b & 3a). • Work with elected officials to further the conversation around limits to the cost-share burden that State and County projects unilaterally place upon municipalities (City Council Priority/Outcome 2c, 3a-b & 5c). • Pursue external funding solutions via grants to help supplement current funding for critical needs within the entire department like EAB mitigation, utility replacement, and ADA compliance (City Council Priority/Outcome 2c, 3a-b & 5a). • Continue to support Engineering staff and Hennepin County’s team as we move towards the 2026 reconstruction of Nicollet Avenue (City Council Priority/Outcome 2a, 3a, 5a & 5c). • Support Engineering staff as they represent Richfield’s interests related to the “Phase 114288 1” I-494 corridor improvements and future “Phase 2” construction project (City Council Priority/Outcome 3a-c, 5a & 5c). DIVISION EXPENDITURE COMMENT The 2024 Revised Budget reflects no increase from the 2024 Adopted Budget. The 2025 Proposed Budget reflects a 4.0% increase from the 2024 Adopted Budget due to increases in personnel services and data processing rental charges (6202). 115289 DETAIL EXPENDITURES BY BUSINESS UNIT CLASSIFICATIONS BUDGET 2025 REVISED 2024 BUDGET 2024 ACTUAL 2023 GENERAL FUNDFUND: Public WorksDEPARTMENT: PW Administration - 10600BUSINESS UNIT: Personal Services 6005 265,855 269,740 273,570 288,530Full Time $$$$ 6031 15,457 16,460 16,960 17,900Employer Social Security 6032 3,721 3,850 3,970 4,180Employer Medicare 6033 19,297 20,030 20,320 21,440Employer Pera 6035 25,104 26,420 26,320 28,290Medical Insurance 6036 1,446 1,420 1,450 1,450Dental Insurance 6037 119 80 80 90Term Life 6038 144 140 140 140Workers Compensation 6040 380 470 480 510Long Term Disability 6054 (135,000) (172,000) (176,580) (192,340)Interdepartmental Labor Credit 166,610 166,710 170,190196,523Personal Services Total $$ $$ Other Services & Charges 6103 2,589 7,510 7,510 7,520Professional Services -General $$$$ 6202 12,470 12,910 12,910 17,910Data Processing Rental 6302 1,440 2,500 2,500 2,500Communications 6303 4,116 8,040 7,960 7,960Professional Development 6305 566 820 820 710Subscriptions & Memberships 6307 3,625 2,160 2,160 2,250Insurance & Bonds 6308 760 790 790 820Property Liability 6401 3,934 5,000 5,000 5,000Office Supplies 6402 2,351 2,250 2,250 2,250Copy Charges 6403 2,172 1,000 1,000 1,000Postage 6414 1,748 2,850 2,850 2,850Other Supplies 45,830 45,750 50,77035,771Other Services & Charges Total $$ $$ 212,440 212,460 220,960232,294PW Administration TOTAL $$ $$ 116290 GENERAL FUNDFUND: Public WorksDEPARTMENT: PW Administration - 10600BUSINESS UNIT: DIVISION PERSONNEL CLASSIFICATIONS SALARY GRADE NUMBER OF EMPLOYEES 2024 REVISED 2025 BUDGET 2024 ADOPTED CAPITAL OUTLAY ITEMS 2024 REVISED 2025 BUDGET 2024 ADOPTED Regular Full-Time Employees - - M-5BPW Director 1.00 - - GS-5EAdministrative Aide/Analyst 1.00 1.00 1.0020PW Director - 1.00 1.0013Senior Analyst - 2.00 2.00Total2.00 - - None $$- $ --Total $$-$ 117291 ENGINEERING DIVISION MISSION STATEMENT The Public Works Department works hard to sustain and improve the quality of life for our community by offering the highest standards in essential municipal services and providing them in a timely, responsible and professional manner. DIVISION FOCUS To provide planning, design, and construction management support for Public Works operations, construction, and maintenance projects. Conducting plan reviews for permits and developers with a focus on protecting the City’s interest in the public rights-of-way. Specifically, to: •Maintain record drawings of the City’s existing infrastructure and provide guidance toany proposed changes that would impact that infrastructure. •Manage permitted work within the public rights-of-way including utility work, small cellinstallations, private redevelopment impacts, and excavation/obstruction permits. •Provide an investment plan for sustainable and resilient delivery of critical servicesthrough a proactive asset management approach. •Identify and pursue outside funding sources for capital improvement projects. •Develop and administer the department’s Sweet Streets® capital improvement andmaintenance projects and work cooperatively with Hennepin County on thereconstruction of their arterials through the City. •Represent Richfield’s interests in regional transportation planning and constructionprojects. •Manage storm water related issues within the City through tracking and coordinationbetween departments regarding the Storm Water Pollution Prevention Program andreview of redevelopment plans for storm water regulation compliance and permitting. •Provide staff support for the Transportation Commission. 2024 HIGHLIGHTS •Implemented the reduction of speed limits on City roads through the Richfield Drives25 campaign (City Council Priority/Outcome 3a, 5a & 5c). •Continued administration of the pavement management plan to protect the majorinvestment into the residential Mill & Overlay program (City Council Priority/Outcome3a-b). •Construct the Safe Routes to School 71st Street sidewalk project (City CouncilPriority/Outcome 3a-b, 5a & 5c). •Design and construct the 66th St/Richfield Parkway intersection improvements project(City Council Priority/Outcome 3a-b & 5a). •Provided technical review and construction inspection services for privateredevelopment projects throughout the City, specifically as they relate to rights-of-way,utility, and storm water impacts (City Council Priority/Outcome 2b & 3c). 118292 • Represented Richfield’s interests and coordinated with the City Council related to the future I-494 corridor planning (City Council Priority/Outcome 3a-c, 5a & 5c). • Continued planning and design collaboration with Hennepin County on the reconstruction of Nicollet Avenue (City Council Priority/Outcome 1b, 3a-b, 5a & 5c). • Successfully obtained grant awards for several capital projects throughout the City (City Council Priority/Outcome 2c, 3a-c, 4b, 5a & 5c). • Finalized implementation of Citizenserve permitting system for right-of-way permitting (City Council Priority/Outcome 1b-c & 4b). 2025 DIVISION GOALS • Construct the Safe Routes to School 73rd St Street trail project (City Council Priority/Outcome 3a-b, 5a & 5c). • Construct the Safe Routes to School 70th St Street trail project (City Council Priority/Outcome 3a-b, 5a & 5c). • Continue to identify and pursue grant funding sources for capital improvement projects (City Council Priority/Outcome 2c, 3a-c, 4b, 5a & 5c). • Investigate opportunities for dedicated funding for active transportation and transportation safety improvements (City Council Priority/Outcome 3a-b, 5a & 5c). • Begin planning and design with Hennepin County for the full reconstruction of Penn Avenue (City Council Priority/Outcome 1b & 3a). • Complete final design for the reconstruction of Nicollet Avenue in collaboration with Hennepin County (City Council Priority/Outcome 1b, 3a-b, 5a & 5c). • Continue to coordinate with MnDOT and represent Richfield’s interests related to the I-494 corridor improvements (City Council Priority/Outcome 3a-c, 5a & 5c). • Continue to address roadblocks for pedestrians and bicyclists by engaging with the public to understand where opportunities exist (City Council Priority/Outcome 3a, 3c, 5a & 5c). DIVISION EXPENDITURE COMMENT The 2024 Revised Budget reflects a 0.0% increase in expenditures from the 2024 Adopted Budget. $111,000 in MSA revenues are expected to be transferred into the division. The 2025 Proposed Budget reflects a 3.94% increase from the 2024 Adopted Budget, due primarily to increases in personnel services, including the budgeted addition of a temporary, full-time Project Engineer to meet forthcoming project needs. $119,500 in MSA revenues are expected to be transferred into the division. 119293 DETAIL EXPENDITURES BY BUSINESS UNIT CLASSIFICATIONS BUDGET 2025 REVISED 2024 BUDGET 2024 ACTUAL 2023 GENERAL FUNDFUND: Public WorksDEPARTMENT: Engineering - 10605BUSINESS UNIT: Personal Services 6005 461,951 495,870 540,150 621,940Full Time $$$$ 6007 6,808 7,620 10,710 11,330Seasonal 6009 328 2,400 2,400 2,400Overtime 6031 27,033 30,600 34,150 39,260Employer Social Security 6032 6,322 7,160 7,990 9,180Employer Medicare 6033 33,165 36,250 40,510 46,650Employer Pera 6035 63,520 71,130 72,660 85,190Medical Insurance 6036 3,374 3,590 3,980 4,340Dental Insurance 6037 286 200 220 250Term Life 6038 5,916 6,120 6,120 6,120Workers Compensation 6040 757 860 960 1,100Long Term Disability 6054 (173,064) (298,000) (331,000) (449,500)Interdepartmental Labor Credit 363,800 388,850 378,260436,396Personal Services Total $$ $$ Other Services & Charges 6103 121,597 90,230 70,230 115,240Professional Services -General $$$$ 6202 52,240 54,070 54,070 39,360Data Processing Rental 6204 10,476 10,900 10,900 11,340Motor Pool Operating Rental 6302 3,585 4,700 4,700 4,700Communications 6303 11,473 16,670 13,670 15,970Professional Development 6305 1,132 7,850 10,850 10,470Subscriptions & Memberships 6307 5,438 5,410 5,410 5,630Insurance & Bonds 6308 1,010 1,050 1,050 1,090Property Liability 6315 63 - - - Other Contractual Services 6401 160 - - - Office Supplies 6403 456 - - - Postage 6409 194 - - - Uniforms & Clothing 6414 8,994 12,500 7,500 7,500Other Supplies 203,380 178,380 211,300216,818Other Services & Charges Total $$ $$ 567,180 567,230 589,560653,214EngineeringTOTAL$$ $$ 120294 GENERAL FUNDFUND: Public WorksDEPARTMENT: Engineering - 10605BUSINESS UNIT: DIVISION PERSONNEL CLASSIFICATIONS SALARY GRADE NUMBER OF EMPLOYEES 2024 REVISED 2025 BUDGET 2024 ADOPTED CAPITAL OUTLAY ITEMS 2024 REVISED 2025 BUDGET 2024 ADOPTED Regular Full-Time Employees - - M-3City Engineer 1.00 - - M-2Transportation Engineer 1.00 - - GS-6Cvil Engineer 1.00 - - GS-4Engineer Assistant 1.00 - - M-1Project Engineer 1.00 1.00 1.0017City Engineer - 1.00 1.0015Transportation Engineer - 1.00 2.0014Project Engineer - 1.00 1.0013Civil Engineer - 1.00 1.0010Engineering Assistant - 5.00 6.00Total5.00 -- None $$-$ --Total $$-$ 121295 Department/Division Actual Actual Budget Budget 2022 2023 2024R 2025P Inputs: Number of full time employees 5.0 5.0 5.0 5.0 Total General Fund expenditures 478,840$ 653,214$ 567,203$ 589,550$ Outputs: Number of engineering contracts 3 3 4 2 Value of engineering contracts $1,040,000 $143,000 $291,000 $85,000 Number of construction projects 3 2 4 5 Value of construction projects $10,796,000 $1,074,000 $881,000 $1,921,000 Effectiveness Measures: Value of change orders $90,150 $27,700 $0 $0 % of project costs (goal <5%) 0.8% 2.6% 0.0% 0.0% Number of right-of-way permits issued/inspected 169 223 180 200 Number of small cell permits issued 1 0 5 5 Efficiency Measures: % of GF expenditures to construction projects 4.4%60.8%64.4%30.7% % of consultant contracts to construction projects 9.6%13.3%33.0%4.4% Expenditure per Capita $12.94 $17.66 $15.33 $15.94 Performance Measures Public Works/Engineering 122296 STREET MAINTENANCE DIVISION MISSION STATEMENT The Public Works Department works hard to sustain and improve the quality of life for our community by offering the highest standards in essential municipal services and providing them in a timely, responsible and professional manner. DIVISION FOCUS To provide pavement management, street signage, signal lights, streetlights, asphalt patching, ice control, and snow removal. These programs are necessary to ensure the citizens of Richfield have a safe, efficient, and reliable transportation system. The Street Maintenance Division also protects Richfield’s urban forest and existing tree canopy through tree inspections, monitoring both public and private trees, tree removal, trimming, and replacing trees on the boulevard as they are removed. 2024 HIGHLIGHTS • Continued assistance with private property diseased/hazardous tree removals using the assessment option for paying removal costs (City Council Priority/Outcome 1b, 3a & 5c). • Awarded a USDA Forest Service Urban and Community Forestry Inflation Reduction Act Grant to enhance urban tree canopy by focusing all planting efforts on the southeast corner of the city in the census tracts identified by CEJST as disadvantaged communities, contributing to the goals of Justice40. (City Council Priority/Outcome 1b, 3a, 3c, 5a & 5c). • Continue to apply grant funding to combat the effects of EAB to public and private trees (City Council Priority/Outcome 1b, 3a-b & 5c). 2025 DIVISION GOALS • Create an inventory of pavement markings to establish a replacement program (City Council Priority/Outcome 1b & 3a-b). • Reassess the Emerald Ash Borer injection program to ensure it is meeting the goals of preserving the health of the City’s boulevard trees (City Council Priority/Outcome 1a-b, 3a & 3c). • Continue to apply grant funding to combat the effects of EAB to public and private trees (City Council Priority/Outcome 1b, 3a-b & 5c). DIVISION EXPENDITURE COMMENT The 2024 Revised Budget reflects a 1.41% increase from the 2024 Adopted Budget. The major contributing factors are: • Streetlight energy costs being removed from the budget (6207) and assigned to a new street light user fee special revenue fund; and 123297 • Inclusion of upfront costs related to a grant award to combat the effects of Emerald Ash Borer (6315) which will be 100% recouped upon receipt of the grant money. The 2025 Proposed Budget reflects 0.96% increase from the 2024 Adopted Budget. Though the overall budget shows a decrease data processing rental charges (6202) and additional contractual services (6315) for landscaping and median maintenance in the public rights-of-way have been increased. 124298 DETAIL EXPENDITURES BY BUSINESS UNIT CLASSIFICATIONS BUDGET 2025 REVISED 2024 BUDGET 2024 ACTUAL 2023 GENERAL FUNDFUND: Public WorksDEPARTMENT: Street Maintenance - 10610BUSINESS UNIT: Personal Services 6005 1,128,372 1,100,180 1,112,250 1,162,450Full Time $$$$ 6007 5,569 33,930 43,520 44,720Seasonal 6009 22,846 20,000 20,000 20,000Overtime 6031 67,761 67,460 70,170 73,320Employer Social Security 6032 15,847 16,270 16,410 17,150Employer Medicare 6033 84,480 82,270 82,290 86,050Employer Pera 6035 184,200 190,620 187,660 202,820Medical Insurance 6036 9,734 9,630 9,570 9,620Dental Insurance 6037 813 530 600 640Term Life 6038 37,716 39,040 39,040 39,040Workers Compensation 6040 1,943 1,940 1,940 2,030Long Term Disability 6054 (166,086) (116,860) (123,260) (123,260)Interdepartmental Labor Credit 1,445,010 1,460,190 1,534,5801,393,195Personal Services Total $$ $$ Other Services & Charges 6103 21,582 15,960 15,960 15,990Professional Services -General $$$$ 6202 11,190 14,270 14,270 38,590Data Processing Rental 6204 442,308 460,000 460,000 478,400Motor Pool Operating Rental 6205 30,454 15,800 15,800 15,800Maintenance & Repairs 6207 325,558 332,000 - - Utility Services 6209 37,454 69,100 84,700 62,000Utility Lighting 6301 327 240 240 240Advertising & Publication 6302 12,202 8,800 14,000 15,000Communications 6303 10,450 12,440 12,440 12,440Professional Development 6305 244 180 180 180Subscriptions & Memberships 6307 22,385 14,410 14,410 14,990Insurance & Bonds 6308 3,500 3,620 3,620 3,760Property Liability 6315 268,439 205,450 592,750 442,140Other Contractual Services 6403 24 - - - Postage 6409 10,490 11,000 11,000 11,000Uniforms & Clothing 6410 7,553 6,000 6,000 6,000Small Tools & Parts 6411 69,051 90,000 50,000 90,000Salt 6412 22,064 43,450 32,250 34,450Maint. & Const. Materials 6414 2,528 1,310 1,310 1,310Other Supplies 6415 10,942 14,100 12,900 12,700Sign Parts & Supplies 1,318,130 1,341,830 1,254,9901,308,745Other Services & Charges Total $$ $$ 2,763,140 2,802,020 2,789,5702,701,940Street Maintenance TOTAL $$ $$ 125299 GENERAL FUNDFUND: Public WorksDEPARTMENT: Street Maintenance - 10610BUSINESS UNIT: DIVISION PERSONNEL CLASSIFICATIONS SALARY GRADE NUMBER OF EMPLOYEES 2024 REVISED 2025 BUDGET 2024 ADOPTED CAPITAL OUTLAY ITEMS 2024 REVISED 2025 BUDGET 2024 ADOPTED Regular Full-Time Employees - - M-4Deputy Public Works Director .75 - - M-1Operations Supervisor 1.00 - - GS-4Forester 1.00 - - GS-2Senior Office Assistant .35 10.00 10.00LT-1Public Works Worker 10.00 - - GS-6GIS Coordinator .20 .75 .7518Deputy Public Works Director - 1.00 1.0014Operations Supervisor - 1.00 1.0010Forester- .35 .358Senior Office Assistant - .20 .2012GIS Coordinator - 13.30 13.30Total13.30 - - None $$- $ --Total $$-$ 126300 Department/Division Actual Actual Budget Budget 2022 2023 2024R 2025P Inputs: Number of Full-Time Employees 13.3 13.3 13.3 13.3 Division Expenditures 2,691,361$ 2,701,940$ 2,802,020$ 2,789,570$ Outputs: Number of City-Owned Street Lights 3,459 3,510 3,510 3,600 Work Orders for Street Light Out 206 174 220 220 Annual Number of Trees Removed 721 765 700 500 Annual Number of Trees Planted 200 321 423 600 Tree Trimmings-Routine 219 245 200 200 Effectiveness Measures: Days to Repair Street Light After Request 11.0 6.1 6.0 6.0 Average Days to Complete After Tree 11 15 15 15 Service Request Received Efficiency Measures: Cost to Operate Street Lights 331,041$ 325,558$ 332,000$ 332,000$ Cost to Maintain Street Lights 52,136$ 37,454$ 84,700$ 62,000$ Total Cost to Operate and Maintain 383,177$ 363,012$ 416,700$ 394,000$ Street LightsExpenditure per Capita to Maintain Street Lights 10.36$ 9.81$ 11.26$ 10.65$ Cost per New Tree Planted 367.53$ 213.35$ 248.48$ 220.00$ Annual Dollars Spent on New Trees 73,505$ 68,486$ 99,392$ 88,000$ Division Expenditure per Capita 72.75$ 73.04$ 75.74$ 75.41$ Performance Measures Public Works/Street Maintenance 127301 PARK MAINTENANCE DIVISION MISSION STATEMENT The Public Works Department works hard to sustain and improve the quality of life for our community by offering the highest standards in essential municipal services and providing them in a timely, responsible and professional manner. DIVISION FOCUS To maintain and repair Richfield’s 21 park areas that provides space and facilities for leisure activities. These areas vary in size from one-quarter acre (Little Bob’s Park) to over 100 acres (Veterans Memorial Park). The Park Maintenance Division is responsible for maintaining and repairing: • Buildings • Play features • Tennis/Pickleball courts • Ballfields • Turf areas • Trash pick-up and disposal • Winter maintenance of sidewalks/trails The Park Maintenance Division also manages the maintenance of the 77th Street Maintenance District. 2024 HIGHLIGHTS • Added plantings, both annual and perennial, to park areas (City Council Priority/Outcome 3a & 3c). • Enhanced sidewalk/trail snow removal program (City Council Priority/Outcome 1b, 3a & 5c). • Upgrades to basketball hoops at various parks (City Council Priority/Outcome 3a & 5c). • Completion of a Park Asset Inventory to establish future Park Maintenance needs (City Council Priority/Outcome 1a-b, 3a-b, 4b, 5a & 5c). 2025 DIVISION GOALS • Continue support of City-sponsored events such as Vehicle Day, 4th of July Celebration and “Penn Fest” at Open Streets (City Council Priority/Outcome 1a, 2a, 4b & 5b). • Continue to identify park areas to enhance with ornamental/edible plantings (City Council Priority/Outcome 1a, 3a, 3c & 5c). DIVISION EXPENDITURE COMMENT The 2024 Revised Budget reflects a 0.01% decrease from the 2024 Adopted Budget. Increases in personnel services and communications (6302) were offset by delaying 128302 some planned maintenance until the park asset inventory is completed. The 2025 Proposed Budget reflects a 3.9% increase from the 2024 Adopted Budget. Increases in personnel services and data processing rental charges (6202) exceeded 4% and were offset by reducing expenses and efforts attributable to maintenance and repairs (6205) for 2025. 129303 DETAIL EXPENDITURES BY BUSINESS UNIT CLASSIFICATIONS BUDGET 2025 REVISED 2024 BUDGET 2024 ACTUAL 2023 GENERAL FUNDFUND: Public WorksDEPARTMENT: Park Maintenance - 10615BUSINESS UNIT: Personal Services 6005 542,848 614,230 632,680 666,080Full Time $$$$ 6007 33,605 56,000 43,520 44,720Seasonal 6009 11,198 23,000 23,000 23,000Overtime 6013 10 - - - Longevity 6031 34,749 40,930 40,500 42,590Employer Social Security 6032 8,127 9,570 9,470 9,960Employer Medicare 6033 40,703 46,010 46,720 49,220Employer Pera 6035 118,387 122,750 127,700 137,280Medical Insurance 6036 6,025 6,150 6,150 6,150Dental Insurance 6037 447 340 340 360Term Life 6038 15,240 15,770 15,770 15,770Workers Compensation 6040 827 1,090 1,100 1,160Long Term Disability 6054 (53,691) (24,750) (31,150) (31,150)Interdepartmental Labor Credit 911,090 915,800 965,140758,475Personal Services Total $$ $$ Other Services & Charges 6103 15,536 13,830 13,830 13,850Professional Services -General $$$$ 6202 5,100 5,630 5,630 10,630Data Processing Rental 6204 236,124 245,560 245,560 255,380Motor Pool Operating Rental 6205 56,245 116,670 106,670 103,670Maintenance & Repairs 6207 115,813 147,460 147,460 147,460Utility Services 6302 6,642 5,630 11,240 11,240Communications 6303 12,646 10,310 10,310 10,310Professional Development 6305 - 100 100 100Subscriptions & Memberships 6307 27,164 51,110 51,110 53,150Insurance & Bonds 6308 3,860 4,000 4,000 4,160Property Liability 6310 - 200 200 200Taxes & Licenses 6315 125,255 65,400 63,900 65,400Other Contractual Services 6403 3 - - - Postage 6409 13,726 10,600 10,600 10,600Uniforms & Clothing 6410 10,122 2,000 2,000 2,000Small Tools & Parts 6412 9,572 7,500 7,500 7,500Maint. & Const. Materials 6414 80,448 42,270 42,270 42,270Other Supplies 728,270 722,380 737,920718,256Other Services & Charges Total $$ $$ 1,639,360 1,638,180 1,703,0601,476,731Park Maintenance TOTAL $$ $$ 130304 GENERAL FUNDFUND: Public WorksDEPARTMENT: Park Maintenance - 10615BUSINESS UNIT: DIVISION PERSONNEL CLASSIFICATIONS SALARY GRADE NUMBER OF EMPLOYEES 2024 REVISED 2025 BUDGET 2024 ADOPTED CAPITAL OUTLAY ITEMS 2024 REVISED 2025 BUDGET 2024 ADOPTED Regular Full-Time Employees - - M-1Operations Supervisor .50 8.00 8.00LT-1Public Works Worker 8.00 .50 .5014Operations Supervisor - - - - 8.50 8.50Total8.50 - - None $$- $ --Total $$-$ 131305 Department/Division Actual Actual Budget Budget 2022 2023 2024R 2025P Inputs: Number of full time employees 8.5 8.5 8.5 8.5 Division Expenditures 1,520,611$ 1,476,731$ 1,638,179$ 1,703,067$ Outputs: No. of Parks Maintained 21 21 21 21 No. of Athletic Fields 24 24 24 24 No. of Games on Athletic Fields 1749 2200 2500 2500 Effectiveness Measures: Games Not Played Due to Weather-Related Field Conditions 0 0 10 10 Efficiency Measures: Average Cost to Maintain Each Park 72,410.05$ 70,320.52$ 78,008.52$ 81,098.43$ Cost to Maintain Parks per Capita 41.10$ 39.92$ 44.28$ 46.04$ Performance Measures Public Works/Park Maintenance 132306 RECREATION SERVICES 133307 DEPARTMENT SUMMARY BY BUSINESS UNIT BUSINESS UNIT BUDGET 2025 REVISED 2024 BUDGET 2024 ACTUAL 2023 GENERAL FUNDFUND: Recreation ServicesDEPARTMENT: Increase/ (Decrease) 2024 Budget/ 2025 Budget 550,934 500,190 506,108 516,567Recreation Administration $$$$3.27%17000 1,002,548 1,157,455 1,140,839 1,226,363Recreation 5.95%17501 656,448 668,392 678,601 731,660Wood Lake Nature Center 9.47%18000 2,326,037 2,325,548 2,474,5902,209,930Recreation Services TOTAL $$$$6.39% REVENUES (10)- - - Recreation Administration $$$$ - 17000 286,488 233,850 270,750 252,650Recreation 8.04%17501 133,750 119,360 125,640 100,650Wood Lake Nature Center (15.68%)18000 YEAR AMOUNT 2023 $2,209,930 2024B $2,326,037 2024R $2,325,548 2025B $2,474,590 $0 $400,000 $800,000 $1,200,000 $1,600,000 $2,000,000 $2,400,000 2023 2024B 2024R 2025B E X P E N D I T U R E S YEAR RECREATION SERVICES EXPENDITURES 134308 RECREATION SERVICES ADMINISTRATION MISSION STATEMENT Richfield Parks and Recreation encourages a happy, healthy, and connected community by providing inclusive recreational experiences that promote physical activity, mental wellness, and social belonging. DIVISION FOCUS The Recreation Services Administration Division provides support for the Recreation Services Department, which includes Wood Lake Nature Center, Recreation Programs and Athletics, Ice Arena, Outdoor Pool, Honoring All Veterans Memorial, Band Shell, Mini-Golf, and the Sustainability divisions (organics, recycling, and sustainability). The Administrative Division also contains items related to parks planning and development. 2024 HIGHLIGHTS • Hired a Solid Waste Coordinator to assist with management of solid waste collection. (City Council Priority/Outcome 1c, 4b) • Constructed playground at Fairwood Park (City Council Priority/Outcome 3a). • Secured $100,000 dollars of funding for the Donaldson Playground reconstruction (City Council Priority/Outcome 1b and 3). • Implement new Recreation Fee Assistance Program providing access to $15,000 in fee assistance. (City Council Priority/Outcome 5a) • Implemented a comprehensive communications plan for the local option sales tax referendum (City Council Priority/Outcome 1, 3, and 5a, 5c). • Completed environmental assessments and grant applications to receive state and federal funding in the amount of $15 million. (City Council Priority/Outcome 1b, 3b, 5c) 2025 DIVISION GOALS • Complete fleet electric vehicle assessment. (City Council Priority/Outcome 3) • Implement climate action plan education plan (City Council Priority/Outcome 3c) • Deliver several Recreation Department wide training opportunities (City Council Priority/Outcome 4a). • Secure funding for the Donaldson Park renovations of the building and playground (City Council Priority/Outcome 3b). DIVISION EXPENDITURE COMMENTS The Recreation Services/Administration Division shows an increase of 1.2% for 2024 revised, primarily due to an increase in credit card service fees for department transactions. The Administration budget will increase by 3.3% in 2025, mostly due to increases in personal services after the adjustments that resulted from the comp and class study. 135309 DETAIL EXPENDITURES BY BUSINESS UNIT CLASSIFICATIONS BUDGET 2025 REVISED 2024 BUDGET 2024 ACTUAL 2023 GENERAL FUNDFUND: Recreation ServicesDEPARTMENT: Recreation Administration - 17000BUSINESS UNIT: Personal Services 6005 275,447 297,790 266,550 277,840Full Time $$$$ 6031 15,720 16,780 16,070 16,740Employer Social Security 6032 3,689 3,920 3,760 3,910Employer Medicare 6033 18,659 21,120 19,440 20,250Employer Pera 6035 49,161 43,410 39,610 41,700Medical Insurance 6036 1,759 2,170 1,800 1,900Dental Insurance 6037 139 120 160 160Term Life 6038 2,424 2,420 2,500 2,500Workers Compensation 6040 403 520 520 520Long Term Disability 388,250 350,410 365,520367,401Personal Services Total $$ $$ Other Services & Charges 6103 34,932 4,000 2,000 2,000Professional Services -General $$$$ 6202 22,790 18,000 23,588 13,837Data Processing Rental 6207 5,928 8,000 8,000 8,250Utility Services 6301 38,168 26,000 42,000 43,000Advertising & Publication 6302 2,536 2,300 2,300 2,400Communications 6303 3,499 1,200 3,200 3,200Professional Development 6307 6,244 5,040 5,040 5,240Insurance & Bonds 6308 8,570 8,700 8,870 9,220Property Liability 6402 7,472 6,200 7,200 7,400Copy Charges 6513 53,394 32,500 53,500 56,500Other Charges 111,940 155,698 151,047183,533Other Services & Charges Total $$ $$ 500,190 506,108 516,567550,934Recreation AdministrationTOTAL $$ $$ 136310 GENERAL FUNDFUND: Recreation ServicesDEPARTMENT: Recreation Administration - 17000BUSINESS UNIT: DIVISION PERSONNEL CLASSIFICATIONS SALARY GRADE NUMBER OF EMPLOYEES 2024 REVISED 2025 BUDGET 2024 ADOPTED CAPITAL OUTLAY ITEMS 2024 REVISED 2025 BUDGET 2024 ADOPTED Regular Full-Time Employees - - M-5Recreation Services Director 1.00 1.00 1.0020Recreation Services Director - - - GS5ESustainability Specialist .40 .40 .4012Sustainability Specialist - - - GS5EExecutive Analyst 1.00 1.00 1.0012Executive Analyst - 2.40 2.40Total2.40 - - None $$- $ --Total $$-$ 137311 Department/Division Actual Actual Budget Budget 2022 2023 2024 2025 Inputs: Number of organics program participants 2,000 2,800 3,200 3,500 Richfield Households 15,332 15,332 15,332 15,332 Outputs: Rec. Adminstration Division Cost 455,797$ 550,934$ 506,108$ 516,567$ Effectiveness Measures: % of Households in Organics Program 13% 18% 21% 23% Efficiency Measures: Adminstration cost per capita 29.73$ 35.93$ 33.01$ 33.69$ Performance Measures Recreation Services/Administration 138312 RECREATION PROGRAMS MISSION STATEMENT Richfield Parks and Recreation encourages a happy, healthy, and connected community by providing inclusive recreational experiences that promote physical activity, mental wellness, and social belonging. DIVISION FOCUS The Recreation Programs Division provides high-quality programs, activities and special events throughout the year to the entire community. The division is the conduit to find ways to ensure inclusion of all people, especially people with physical and economic challenges and people of color. The incorporation of these services includes programs and services for youth through seniors/mature adults. The Division also coordinates scheduling of athletic and park facilities for Richfield youth and adult recreational sports associations, schools and other groups. 2024 HIGHLIGHTS • The Farmers Market provides a weekly source of local healthy produce. A new Richfield Farmers Market Food Hub program was added allowing online orders available for pickup or local delivery. (City Council Goal 5a) • Participation in youth programing continues to expand with the addition of year-round youth contract programing. (City Council Goal 1c, 4b) • Sports league participation grew in both basketball and pickleball. (City Council Goal 1c, 4b) • New Winter Play Date program created to expand youth and family programming at the community center. (City Council Goal 1c, 5a) • Added three enclosed park buildings for rent to increase and add variety of spaces available for social gatherings, meetings, and community events. (City Council Goal 1c) • Hired full time Recreation Coordinator to support the Farmers Market, Playground programing, community garden, and special events. Created leadership depth within seasonal staff. (City Council Goal 1c, 4a, 4b) 2025 DIVISION GOALS • Steadily increase program participation by increasing the breadth of programing available and outreach to underserved populations to provide more local and relevant recreation opportunities for residents. (City Council Priority/Outcome 5a). • Continue to expand youth and family programing at the community center focusing on more evening and weekend programing (City Council Priority/Outcome 1c). • Continue to expand community and regional partnerships to help defer program expenses (City Council Priority/Outcome 1b). • Secure a greater amount of sponsorship for the Richfield Farmers Market (City Council Priority/Outcome 1b, 3b, and 5a). • Continuing to evaluate sports leagues and sports offerings to meet the demand of the most popular sports while also adding new opportunities to increase the variety of sports opportunities. (City Council Goal 1c) 139313 • Expand the playground program to include two playground sites per week to increase free community programing. (City Council Goal 1c, 5a) DIVISION REVENUE COMMENT Revenue in 2024 is forecasted to exceed the 2024 budgeted amount by 15.8%. This increase is due to growth in adult sports, specifically basketball and pickleball leagues, as well as contracted youth programs that include Dash Sports, Go Gymnastics, and Amazing Athletes. Field rentals, picnic shelters and the newly rentable enclosed park buildings continue to meet or exceed revenue projections. 2025 revenue is forecasted to be 8% higher than the 2024 adopted budget for the same reasons. DIVISION EXPENDITURE COMMENT The Recreation Programs 2024 revised budget is projected to be 1.4% lower than the 2024 adopted budget with savings from staff transitions. 2025 expenditures are projected to be 6% higher than 2024 due to adjustments in seasonal staffing; in response to the popularity of the playground program, it will be increased from one playground site per week to two sites in 2025 and additional seasonal staff are needed to support the program expansion. Included in the 2025 budget are additional adjustments to Farmers Market staffing to right-size the number of farmers market cashiers to fit the needs of the market. 140314 DETAIL EXPENDITURES BY BUSINESS UNIT CLASSIFICATIONS BUDGET 2025 REVISED 2024 BUDGET 2024 ACTUAL 2023 GENERAL FUNDFUND: Recreation ServicesDEPARTMENT: Recreation - 17501BUSINESS UNIT: Personal Services 6005 388,355 442,200 422,700 451,890Full Time $$$$ 6006 95,957 93,550 94,000 98,060Part-time 6007 46,775 91,210 71,070 70,510Seasonal 6031 31,647 39,290 41,980 44,070Employer Social Security 6032 7,401 9,220 9,820 9,980Employer Medicare 6033 36,269 41,760 43,620 46,180Employer Pera 6035 82,522 90,560 100,000 108,590Medical Insurance 6036 3,448 3,620 4,320 4,320Dental Insurance 6037 288 340 420 420Term Life 6038 7,116 7,370 7,716 7,720Workers Compensation 6040 734 775 775 775Long Term Disability 6051 5,267 - - - Interdepartmental Labor 819,895 796,421 842,515705,779Personal Services Total $$ $$ Other Services & Charges 6103 1,369 230 240 240Professional Services -General $$$$ 6201 1,350 5,000 5,000 5,000Rents & Leases 6202 32,100 35,000 33,267 62,333Data Processing Rental 6204 1,128 1,180 1,180 1,230Motor Pool Operating Rental 6205 2,290 10,000 10,000 10,000Maintenance & Repairs 6207 17,726 18,000 18,000 18,550Utility Services 6301 3,370 4,000 4,000 4,000Advertising & Publication 6302 5,650 4,000 5,600 5,600Communications 6303 2,719 4,000 4,000 4,000Professional Development 6305 2,271 3,250 3,250 3,250Subscriptions & Memberships 6307 9,969 4,330 4,330 4,500Insurance & Bonds 6308 120 120 120 120Property Liability 6315 137,657 154,380 164,681 164,225Other Contractual Services 6401 4,310 4,000 4,000 4,000Office Supplies 6402 173 - - - Copy Charges 6403 4,995 3,300 4,500 4,500Postage 6409 625 - 3,000 3,000Uniforms & Clothing 6414 59,959 79,770 72,250 80,300Other Supplies 6513 8,989 7,000 7,000 9,000Other Charges 337,560 344,418 383,848296,769Other Services & Charges Total $$ $$ 1,157,455 1,140,839 1,226,3631,002,548RecreationTOTAL$$ $$ 141315 GENERAL FUNDFUND: Recreation ServicesDEPARTMENT: Recreation - 17501BUSINESS UNIT: DIVISION PERSONNEL CLASSIFICATIONS SALARY GRADE NUMBER OF EMPLOYEES 2024 REVISED 2025 BUDGET 2024 ADOPTED CAPITAL OUTLAY ITEMS 2024 REVISED 2025 BUDGET 2024 ADOPTED Regular Full-Time Employees - - M-1Recreation Manager 1.00 1.00 1.0014Recreation Manager 1.00 - - GS5ERecreation Supervisor 3.00 3.00 3.0012Recreation Supervisor - 1.00 1.0010Recreation Program Coordinator - - - GS2Senior Office Assistant 1.00 1.00 1.008Senior Office Assistant - 6.00 6.00Total6.00 Part-Time Employees - - GS2Custodian 2.00 2.00 2.006Custodian- 2.00 2.00Total2.00 - - None $$- $ --Total $$-$ 142316 Department/Division Actual Actual Budget Budget 2022 2023 2024 2025 Inputs: Number of Full Time Employees 4 5 6 6 Division Revenues 247,493$ 288,863$ 233,850$ 270,750$ Division Expenditures 914,599$ 1,002,549$ 1,140,839$ 1,226,363$ Outputs: Older Adult Registrants 1,540 1,586 1,600 1,600 Youth Recreation Registrations 1,598 2,147 2,200 2,300 Youth/Adult Athletics Registrations 640 804 820 900 Adaptive Registrations 722 1,200 1,300 1,300 Total Registrations 4,500 5,737 5,920 6,100 Effectiveness Measures: Average Revenue Per Registration 55.00$ 50.35$ 39.50$ 44.39$ Efficiency Measures: Average Cost Per Registration 203.24$ 174.75$ 192.71$ 201.04$ Revenues Per Capita 6.69$ 7.81$ 6.32$ 7.32$ Expenditures Per Capita 24.72$ 27.10$ 30.83$ 33.14$ Performance Measures Rec Serv/Rec Programs & Athletics 143317 WOOD LAKE NATURE CENTER MISSION STATEMENT Wood Lake Nature Center, part of the Recreation Services Department, exists to enhance the quality of life in Richfield by providing the highest-quality, community- based nature experience while serving the widest possible audiences. DIVISION FOCUS Wood Lake provides environmental education and community program opportunities to the local and broader community. • Provide safe, accessible, equitable, and informational programming (City Council Goal 1a, 3) • Provide natural resource information to the general public including wildlife, forest, prairie, wetlands, and lakes programming (City Council Goal 1a) • Support and guide the Friends of Wood Lake in raising funds to assist in projects and seasonal staffing (City Council Goal/Priorities 1a) • Acquire grants to assist with management of the natural resources on site. (City Council Goal 3) • Provide recreational opportunities unique to the site (City Council Goal 5) 2024 HIGHLIGHTS • In June 2024, long time naturalist Scott Ramsay retired with Cristina Palmisano filling the open position. (City Council Goal/Priorities 4a, 4b) • Completed initial public engagement for Wood Lake Nature Center with focus groups and a survey filled out by 949 people. (City Council Goal/Priorities 5a, 5c) • Develop program and staff transition plan for Wood Lake Nature Center Construction. (City Council Goal/Priorities 1c, 4b) • Organized the 22nd annual Urban Wildland Half Marathon and 5K, adding a kids race component. (City Council Goal/Priorities 4b) • Offering 11 weeks of summer camps, most are filled to capacity. • Friends of Wood Lake (FOWL) changed their fundraising strategy from a single dinner to 3 smaller fundraisers targeting different audiences. 2025 DIVISION GOALS • Continue public engagement for building project. (City Council Goal 5a) • Implement program plan for 2025-26 when new building is under construction. (City Council Goal 1c, 4b) • Continue to provide consistent and quality programs to Richfield Public Schools and all of our other visiting schools. (City Council Goal 1c) • Continue to manage the natural resources of the park to allow for access, safety, and biodiversity. (City Council Goal 1c, 3b) • Continue to provide new and familiar programs that engage the community. (City Council Goal 5) • Continue to move FOWL to a higher level of fund raising and different types of fundraisers.(City Council Goal 5) 144318 • Find additional grants to assist with trail and site maintenance and restoration. (City Council Goal 1) DIVISION EXPENDITURE COMMENT Wood Lake’s expenditures in 2024 are projected to be 1.5% higher than the 2024 adopted budget due to staff changes and pay increases. 2025 expenditures are forecasted to be 3.3% higher due to cost-of-living increases. DIVISION REVENUE COMMENT The 2024 revised revenue total is 5.3% higher than adopted due to increases in building rentals, weekend programs, and summer camps, even despite a ski and snowshoe rental season that generated less than expected. Revenue is expected to drop 15.7% in 2025 due to fewer programs during building reconstruction. 145319 DETAIL EXPENDITURES BY BUSINESS UNIT CLASSIFICATIONS BUDGET 2025 REVISED 2024 BUDGET 2024 ACTUAL 2023 GENERAL FUNDFUND: Recreation ServicesDEPARTMENT: Wood Lake Nature Center - 18000BUSINESS UNIT: Personal Services 6005 417,019 436,520 444,474 446,745Full Time $$$$ 6006 245 - - - Part-time 6007 56,072 65,830 65,590 69,920Seasonal 6031 28,123 30,620 35,070 42,335Employer Social Security 6032 6,556 7,167 8,350 8,495Employer Medicare 6033 33,257 36,290 43,466 44,363Employer Pera 6035 44,364 49,000 40,420 36,920Medical Insurance 6036 2,892 2,890 2,950 2,860Dental Insurance 6037 296 200 200 210Term Life 6038 6,744 6,980 6,980 6,980Workers Compensation 6040 675 770 790 800Long Term Disability 6054 (79,606) (97,975) (100,000) (95,000)Interdepartmental Labor Credit 538,292 548,290 564,628516,637Personal Services Total $$ $$ Other Services & Charges 6103 2,608 4,000 4,000 4,000Professional Services -General $$$$ 6202 23,960 26,000 24,886 54,452Data Processing Rental 6204 8,832 9,180 9,180 9,550Motor Pool Operating Rental 6205 4,938 5,500 4,200 4,800Maintenance & Repairs 6207 38,622 33,000 38,000 38,000Utility Services 6301 4,791 2,000 2,200 2,000Advertising & Publication 6302 4,348 3,250 3,900 3,900Communications 6303 923 1,000 1,000 1,200Professional Development 6307 11,932 11,560 11,560 12,020Insurance & Bonds 6308 3,490 3,610 3,610 3,750Property Liability 6315 6,298 5,500 6,300 6,550Other Contractual Services 6401 259 500 475 450Office Supplies 6403 62 250 100 100Postage 6409 1,376 1,000 1,000 1,000Uniforms & Clothing 6410 778 1,000 800 1,000Small Tools & Parts 6414 22,511 20,000 15,000 20,000Other Supplies 6513 4,083 2,750 4,100 4,260Other Charges 130,100 130,311 167,032139,811Other Services & Charges Total $$ $$ 668,392 678,601 731,660656,448Wood Lake Nature Center TOTAL $$ $$ 146320 GENERAL FUNDFUND: Recreation ServicesDEPARTMENT: Wood Lake Nature Center - 18000BUSINESS UNIT: DIVISION PERSONNEL CLASSIFICATIONS SALARY GRADE NUMBER OF EMPLOYEES 2024 REVISED 2025 BUDGET 2024 ADOPTED CAPITAL OUTLAY ITEMS 2024 REVISED 2025 BUDGET 2024 ADOPTED Regular Full-Time Employees - - M-1Manager 1.00 1.00 1.0014Manager- - - GS5ENaturalist 2.00 2.00 2.0012Naturalist- - - GS2Senior Office Assistant 1.00 1.00 1.008Senior Office Assistant - 1.00 1.00LT3Public Works Worker 1.00 5.00 5.00Total5.00 - - None $$- $ --Total $$-$ 147321 Department/Division Actual Actual Actual Budget Budget 2021 2022 2023 2024 2025 Inputs: Number of Full Time Employees 5 5 5 5 5 Division Revenues 86,973$ 129,702$ 140,758$ 125,640$ 100,650$ Division Expenditures 601,247$ 614,927$ 656,448$ 678,601$ 731,660$ Outputs: Volunteer Hours 1,407 2,987 3,657 3,000 3,000 Number of contact hours for all programs delivered 16,256 24,500 24,500 24,500 24,500 Effectiveness Measures: Number of programs delivered annually 396 586 607 620 575 Number of people attending all programs annually 11,529 18,611 18,814 21,000 21,000 Efficiency Measures: Dollars saved by volunteers 32,459$ 68,910$ 84,367$ 69,210$ 69,210$ Average cost/person of programs delivered 44.61$ 26.07$ 27.41$ 26.33$ 30.05$ Average cost of programs per hour delivered 31.64$ 19.81$ 21.05$ 22.57$ 25.76$ Revenues Per Capita 2.39$ 3.57$ 3.87$ 3.46$ 2.77$ Expenditures Per Capita 16.55$ 16.92$ 18.07$ 18.67$ 20.13$ Rec Serv/WoodLake Nature Center Performance Measures 148322 SPECIAL REVENUE 149323 BUDGET SUMMARYLIQUOR CONTRIBUTION FUND 2023 2025 AVAILABLE FOR APPROPRIATION Actual Budget Revised Budget PRIOR YEAR FUND BALANCE 141,961$ 142,261$ 147,502$ 148,002$ Sources Liquor Profits 550,000 500,000 500,000 475,000 Interest 5,541 500 500 1,000 Subtotal 555,541 500,500 500,500 476,000 Uses Transfers 550,000 500,000 500,000 475,000 Subtotal 550,000 500,000 500,000 475,000 FUND BALANCE 147,502$ 142,761$ 148,002$ 149,002$ 2024 MISSION STATEMENT The Liquor Contribution Fund is financed by earnings of the Municipal Liquor Fund,which aretransferredto this fund annually.As capital improvement projects are undertaken, money istransferred out of this fund to the capital improvement funds to finance the project. DIVISION FOCUS The 2024 budget revision provides for expenditures of monies from the Liquor Contribution Fund in accordance with the revised 2024 Capital Improvement Budget.The 2025 proposed budget similarlyallocates special revenue monies for expenditure in accordance with the 2025 Capital ImprovementBudget.In 2025,funding received from liquor profits is budgeted at $475,000 which is $25,000 lowerthan 2024. 150324 BUDGET SUMMARY TOURISM ADMINISTRATION 2023 2025AVAILABLE FOR APPROPRIATION Actual Budget Revised Budget PRIOR YEAR FUND BALANCE 48,124$ 48,124$ 52,471$ 53,181$ Sources Hotel/Motel Lodging Tax 7,714 6,000 6,000 7,000 Interest 2,073 150 150 150 Subtotal 9,787 6,150 6,150 7,150 Uses Personal Services 5,440 5,440 5,440 5,440 Subtotal 5,440 5,440 5,440 5,440 FUND BALANCE 52,471$ 48,834$ 53,181$ 54,891$ 2024 MISSION STATEMENT To set up funding for the Richfield Tourism Promotion Board through a Lodging Tax on the grossreceipts on lodging from hotels and motels within the city.The purpose of this fund is to promote and market the city as a tourist or convention center. DIVISION FOCUS To create a climate supportive of the hotel industry in the city of Richfield.This includes sponsoringevents and other appropriate activities which provide visibility for Richfield as a tourist center. 2025 TOURISM ADMINISTRATION GOALS 1.To promote the city of Richfield as a tourist destination.2.To promote civic activities which enhance the city's positive image. 3.To carry out such activities as permitted under Minnesota statutes. DIVISION EXPENDITURE COMMENT This fund is responsible for the collection of lodging tax revenues and the distribution of these funds totheRichfieldTourism Promotion Board (RTPB),and for the examination of the records of any operatorforverificationofaccuracy on the Lodging Tax Returns as well as an annual report to the State ofMinnesota.Revenue here represents 5%of the total taxes generated and submitted to the Richfield Tourism Promotion Board. The Richfield Tourism Promotion Board,which meets monthly,is comprised of a representative of theRichfieldChamber of Commerce and a representative from each of the three hotel/motel properties inRichfield.The City Manager serves as the City's liaison to the Board.The duties of the Board include theannual expenditure and a allocation of lodging tax revenues for permissible activities. 151325 BUDGET SUMMARY COMMUNICATIONS FUND 2023 2025 AVAILABLE FOR APPROPRIATION Actual Budget Revised Budget PRIOR YEAR FUND BALANCE 2,093,227$ 1,826,645$ 1,898,009$ 1,752,494$ Sources Franchise Fees 314,280 275,000 256,000 235,000 Intergovernmental - - - - Interest 55,940 5,000 5,000 5,000 Subtotal 370,220 280,000 261,000 240,000 Uses Personal Services 220,564 241,732 232,009 240,623 Other Service & Charges 344,874 175,106 174,506 181,613 Capital Outlay - - - - Subtotal 565,438 416,838 406,515 422,236 FUND BALANCE 1,898,009$ 1,689,807$ 1,752,494$ 1,570,258$ MISSION STATEMENT DIVISION FOCUS 2024 COMMUNICATIONS FUND To provide communication services to Richfield residents through City's Cable TV channel, web site, publications, social media, and media relations, events and other engagement initiatives. Administer the City's Cable Television ordinance. The communication fund is financed through franchise fees derived from cable television subscribers. These funds are paid to the city under the obligations of the Cable Television Franchise Ordinance. The funds are used to finance public service-related cable television programming and public information activities. The overall administration of this fund is performed through the city’s Administrative Services Department. Positions funded by this division include Communications and Engagement Manager, Video Production Assistant, Communications Specialist and Communications Interns. The Communications and Engagement Manager oversees the city’s website, social media channels, e-newsletters, cable TV programming, print publications, video production, media relations and other external communications. The position also supports internal communications and the intranet website. In recent years, the Communications and Engagement Manager has played a larger role in resident engagement through a variety of in-person and virtual events. The part-time Communications Specialist assists the Communications and Engagement Manager in accomplishing the city’s communication goals, with an emphasis on digital communications. The part-time Video Production Assistant records city meetings, as well as assisting in the production of other videos. As needed, Communications Interns are employed to provide college students who are interested in communications and civil service a better understanding of the communications profession, as well as to fill necessary gaps in resident communication offerings. The city’s primary cable programming focuses on the live broadcast and re-broadcast of City Council, Housing and Redevelopment Authority, Economic Development Authority and Planning Commission meetings. All additional city programming is produced through this division. In an effort to adequately produce these programs, cameras, controls, editing equipment and various accessories are needed. Equipment is updated as needed. 152326 CABLE T.V. FUNDFUND: Administrative ServicesDEPARTMENT: CABLE T.V. FUND - 20004BUSINESS UNIT: DIVISION PERSONNEL CLASSIFICATIONS SALARY GRADE NUMBER OF EMPLOYEES 2024 REVISED 2025 BUDGET 2024 ADOPTED CAPITAL OUTLAY ITEMS 2024 REVISED 2025 BUDGET 2024 ADOPTED Regular Full-Time Employees - - M2Communications Manager .75 .75 1.0015Communications Manager - .75 1.00Total.75 Intermittent Employees - - SP-9Video Production Assistant .20 .20 .20103Video Production Assistant - .20 .20Total.20 Part-Time Employees - - GS-5Communication Specialist .50 .50 .5010Communication Specialist - .50 .50Total.50 - - $$- $ --Total $$-$ 153327 BUDGET SUMMARY - ELECTIONS FUND 2023 2025 AVAILABLE FOR APPROPRIATION Actual Budget Revised Budget PRIOR YEAR FUND BALANCE 2,115,699$ 2,247,979$ 2,355,536$ 2,399,196$ SourcesIntergovernmental - - - Other Revenues 329,073 363,000 315,000 389,700 Lease Revenue 91,630 - - - Interest 77,385 5,000 10,000 5,000 Subtotal 498,088 368,000 325,000 394,700 UsesPersonal Services 104,891 149,908 135,480 187,470 Other Services and Charges 153,360 145,265 145,860 146,580 Subtotal 258,251 295,173 281,340 334,050 FUND BALANCE 2,355,536$ 2,320,806$ 2,399,196$ 2,459,846$ 2024 MISSION STATEMENT The Elections Fund was established to isolate the large fluctuation in costs from year to year. DIVISION FOCUS The Election Division provides voter registration services,voter information services,and electionadministrationservicesfortheCity.The City Clerk is responsible for the management of theseservices.City Clerk Division employees along with seasonal staff provide staffing and support totheElection Division. Responsibilities include the conduct of primary,general,and special elections,the recruitment andtrainingofelectionjudges,maintenance of voter registration records,programming/testing of votingequipment,polling place arrangements, legal notices, candidate filings,ballot printing,administration of absentee ballot process,and acting as an information resource for the publicregarding election information. DIVISION EXPENDITURE COMMENT The 2024 Revised Budget reflects the cost associated with the upcoming General Elections andvoter registration activities.The 2025 budget reflects the cost associated with the upcoming level ofservicestobe provided during a non-election year. 154328 ELECTIONS FUNDFUND: Administrative ServicesDEPARTMENT: ELECTIONS FUND - 20005BUSINESS UNIT: DIVISION PERSONNEL CLASSIFICATIONS SALARY GRADE NUMBER OF EMPLOYEES 2024 REVISED 2025 BUDGET 2024 ADOPTED CAPITAL OUTLAY ITEMS 2024 REVISED 2025 BUDGET 2024 ADOPTED 150,000 - Municipal Center UPS replacements $$- $ 150,000 - Municipal Center Security Camera Replacement - 300,000 -Total $$-$ 155329 BUDGET SUMMARY DRUG/FELONY FORFEITURE 2023 2025 AVAILABLE FOR APPROPRIATION Actual Budget Revised Budget PRIOR YEAR FUND BALANCE 273,789$ 288,610$ 288,610$ 232,790$ Sources Intergovernmental Revenue - Drug/Felony Forfeiture 28,494 35,000 35,000 35,000 Interest 10,657 500 500 500 Other Revenues 922 400 400 400 Subtotal 40,073 35,900 35,900 35,900 Uses Other Service & Charges 25,252 57,000 91,720 30,000 Subtotal 25,252 57,000 91,720 30,000 FUND BALANCE 288,610$ 267,510$ 232,790$ 238,690$ 2024 MISSION STATEMENT The Drug/Felony Forfeitures Fund receives its revenues as the result of cash and property seizedrelatingtodrug and/or felony type criminal activity and vehicles seized due to aggravated DUIviolations.By law,the funds can only be used for law enforcement purposes. DIVISION FOCUS The funds will used for various police equipment and training needs. In 2024 Revised planned purchases are K-9 Supplies and SWAT Supplies ($12,000) Bloomington's Bear Cat ($45,000) Drones Equipment and software ($31,500) Mobile Field Force suits ($3,220) In 2025 Proposed planned purchases are a purchases are K-9 and SWAT Supplies ($10.000) Communications Sprinter Van ($20,000) 156330 BUDGET SUMMARY PUBLIC SAFETY COMPLIANCE 2023 2024 2025 AVAILABLE FOR APPROPRIATION Actual Budget Revised Budget PRIOR YEAR FUND BALANCE 239,731$ 257,731$ 257,527$ 348,040$ Sources Intergovernmental: Federal Grants 18,662 5,000 17,800 5,300 State Grants 7,121 3,000 53,000 3,000 County Grants - 10,200 20,813 11,800 LEADS Revenue - 5,000 6,000 5,000 Interest 9,333 400 400 400 Other Revenues 23,552 9,000 10,000 10,000 Subtotal 58,668 32,600 108,013 35,500 Uses Personnel Services - 3,600 3,500 3,600 Other Service & Charges 40,872 13,000 14,000 14,000 40,872 16,600 17,500 17,600 FUND BALANCE 257,527$ 273,731$ 348,040$ 365,940$ MISSION STATEMENT Revenue for this fund comes from fines levied against businesses that fail alcohol and tobacc compliance checks. These funds are then used for costs related to performing the complianc checks. In addition the fund also is used to account for the LEADS on line system for paw shops and and those that carry a second hand dealers license. Citizen Corp Grants (CERT) ended in 2014. There currently is no funding source for CER Grants through the Department of Homeland Security. All Justice Assistance Grant (JAG) fund are administered in the Compliance Fund and will be utilized for additional purchases of polic equipment and training. The City was awarded a JAG grant for 2022 and 2023. The 2022 Grant does not expire until 2025 and the 2023 grant does not expire until 2026 We also received a UASI grant of $12,500 in 2024 Revised for equipment. DIVISION FOCUS Funds received from compliance failure fines will be used to fund future ongoing complianc checks and the LEEDS online sytems. In addition, JAG grants will be administered within th fund. We no longer receive grant money for JCCP. We currently share the cost with the county In 2024 and 2025 we are anticipating another State and Federal bullet proof vest grant 157331 BUDGET SUMMARY RECREATION CONTRIBUTIONS 2023 2025 AVAILABLE FOR APPROPRIATION Actual Budget Revised Budget PRIOR YEAR FUND BALANCE 49,793$ 55,793$ 81,557$ 55,057$ Sources Intergovernmental Federal 7,426 - - - Local Grant 4,492 55,000 55,000 55,000 Other 131,004 10,000 64,000 65,000 Interest 4,642 - - - Subtotal 147,564 65,000 119,000 120,000 Uses Other Services & Charges 115,800 59,000 145,500 145,500 Subtotal 115,800 59,000 145,500 145,500 FUND BALANCE 81,557$ 61,793$ 55,057$ 29,557$ MISSION STATEMENT DIVISION FOCUS 2024 The Recreation Contributions Fund serves as a way to account for donations that are intended to benefit activities of the Recreation Services Department. Sources of revenue include donations/contributions come from individuals, businesses or corporations, as well grants and interest earnings. Uses of the funds include staffing costs, supplies, equipment, construction, reimbursements for credit card payments to Farmers Market vendors, and other charges. Fund activity includes donations from individuals for donated park features, receipt of on-line engraving donations for the Honoring All Veterans Memorial, Farmers Market, and Community Center fundraising events like the Boutique and the Garage Sale. 158332 BUDGET SUMMARYNATURE CENTER CONTRIBUTIONS 2023 2025 AVAILABLE FOR APPROPRIATION Actual Budget Revised Budget PRIOR YEAR FUND BALANCE 175,315$ 218,559$ 222,532$ 226,032$ Sources Intergovernmental County -$ Grants - Other 13,006$ 1,500$ 5,000$ Contributions 63,766$ 50,000$ 55,000$ 55,000$ Memberships 24,882$ 20,000$ 20,000$ Interest 7,865$ 7,000$ 7,000$ Subtotal 109,519$ 50,000$ 83,500$ 87,000$ Uses Personal Services 11,756$ 21,900$ 45,000$ 40,000$ Other Services & Charges 50,546$ 35,000$ 35,000$ Subtotal 62,302$ 21,900$ 80,000$ 75,000$ FUND BALANCE 222,532$ 246,659$ 226,032$ 238,032$ MISSION STATEMENT DIVISION FOCUS 2024 The Nature Center Contribution Fund serves as a way to account for donations that are intended to benefit Wood Lake Nature Center. Sources of donations mostly come from the fundraising activities of the Friends of Wood Lake (FOWL). Other donations are received from individuals, businesses or corporations. Another source includes interest earned from the fund balance. Uses of the fund include a transfer into to the Woodlake Nature Center Operating Budget for staffing costs, supplies, equipment, construction and other charges. Sources of revenue include proceeds from the FOWL Dinner, additional fudraisers, FOWL membership fees, garden leaf sales, and miscellaneous donations received for park features. Uses of funds include the a portion of the school year seasonal salary, intern pay, volunteer shirts, sponsorship of the Halloween Program Candlelight and Ice and the UWHM. 159333 BUDGET SUMMARY PUBLIC HEALTH GRANTS 2023 2024 2025 AVAILABLE FOR APPROPRIATION Actual Budget Revised Budget PRIOR YEAR FUND BALANCE 122,092$ 188,672$ 130,902$ 184,034$ Sources Intergovernmental Revenues: Public Health Grants 108,136 93,915 230,467 230,467 Interest 4,764 500 500 500 Subtotal 112,900 94,415 230,967 230,967 Uses Other Service & Charges 104,090 177,835 177,835 177,835 104,090 177,835 177,835 177,835 FUND BALANCE 130,902$ 105,252$ 184,034$ 237,166$ MISSION STATEMENT To prepare for internally and provide services to the community in the area of strengtheningtheCity’s ability to assess and enhance the capacity of local public health departments torespondtobioterrorism, infectious diseases, and other threats to public health. DIVISION FOCUS These dollars are grant funds that are provided to each Community Health Service agency,ofwhichRichfield is one,from or through the State of Minnesota to work on providing services intheareaofpublichealth emergency preparedness services.The grant dollars originate from the Centers for Disease Control and Prevention and are intended to be used to assess andenhancethecapacityof the state and local public health departments to respond tobioterrorism, infectious diseases, and other threats to public health. 160334 BUDGET SUMMARY WOOD LAKE HALF MARATHON 2023 2025 AVAILABLE FOR APPROPRIATION Actual Budget Revised Budget PRIOR YEAR FUND BALANCE 71,492$ 76,492$ 80,294$ 87,294$ Sources Intergovernmental - - - - Charges for Service 58,507 55,000 58,000 58,000 Contributions 12,308 15,000 15,000 15,000 Interest Earnings 3,651 - Subtotal 74,466 70,000 73,000 73,000 Uses Personal Services 30,000 30,000 30,000 30,000 Other Service & Charges 35,664 35,000 36,000 36,000 Subtotal 65,664 65,000 66,000 66,000 FUND BALANCE 80,294$ 81,492$ 87,294$ 94,294$ 2024 MISSION STATEMENT The Urban Wildland Half Marathon & 5K has been held since 2003. The event was initiated in response to proposed cuts in Local Government Aid and was seen as a way to fund Wood Lake Nature Center's environmental education curriculum for Richfield Public School students in kindergarten through eighth grade. The costs of the environmental education program are offset by revenue from the Urban Wildland Half Marathon & 5K. DIVISION FOCUS Event sponsorships are detailed as "contributions" and revenues from race registration, detailed as "charges for service. The "uses" include expenditures related to the race, as well 161335 BUDGET SUMMARY FRANCHISE FEES 2023 2024 2025 AVAILABLE FOR APPROPRIATION Actual Budget Revised Budget PRIOR YEAR FUND BALANCE 1,592,555$ 1,657,055$ 1,280,422$ 2,007,922$ Sources Franchise Fee 1,936,308 2,450,000 2,450,000 2,450,000 Interest 80,572 6,500 50,000 50,000 Subtotal 2,016,880 2,456,500 2,500,000 2,500,000 Uses Other Services & Charges 108,087 - 450,000 435,000 Capital Outlay - - - - Transfers Out: General Fund - 50,000 50,000 50,000 Debt Service Fund 745,994 746,000 746,000 746,000 Capital Project Fund 1,474,932 1,910,000 526,500 1,727,000 Subtotal 2,329,013 2,706,000 1,772,500 2,958,000 FUND BALANCE 1,280,422$ 1,407,555$ 2,007,922$ 1,549,922$ MISSION STATEMENTTheestablishmentof gas and electric franchise fees was in response to reductions in state aidsandthepotential for state imposed levy limits.The fees allow the City to have a reliable revenue stream. DIVISION FOCUSTheprimarypurpose of the establishment of gas and electric franchise fees was to replacerevenueslosttoreductionsinstateaidsandto offset the potential for state imposed levy limits.The fees provide funding for the maintenance of city streets,and diseased tree treatments,removal, and replacement.The most recent increase in Franchise fees took affect in 2024.The purpose of this last increase was to fund the City's ongoing pavement management includingsidewalk,ADA,and bicycle improvements. 162336 FRANCHISE FEESFUND: FinanceDEPARTMENT: FRANCHISE FEES - 20034BUSINESS UNIT: DIVISION PERSONNEL CLASSIFICATIONS SALARY GRADE NUMBER OF EMPLOYEES 2024 REVISED 2025 BUDGET 2024 ADOPTED CAPITAL OUTLAY ITEMS 2024 REVISED 2025 BUDGET 2024 ADOPTED 40,000 40,000Pedestrian Improvements $$- $ - 80,000Bicycle Improvements - 200,000 200,000ADA Improvements - 177,000 617,000Pavement Management Projects - 60,000 210,000Pillsbury Plaza - - 200,000North Lyndale Ave Reconstruction - - 325,000Public Works Storage Facility - - 50,000Street Name Sign Replacement - 477,000 1,722,000Total$$-$ 163337 BUDGET SUMMARYICE ARENA 2023 2025 AVAILABLE FOR APPROPRIATION Actual Budget Revised Budget PRIOR YEAR FUND BALANCE (3,038,483)$ (2,797,713)$ (2,528,944)$ (2,083,114)$ Sources Intergovernmental User Fees 1,095,568 1,067,780 1,128,090 1,248,520 Concessions 85,481 112,610 76,200 78,500 Other Revenues 188,691 62,210 70,210 70,880 Transfers In: General Fund 140,000 180,000 180,000 220,000 Capital Project Fund 260,000 300,000 320,000 365,000 Subtotal 1,769,740 1,722,600 1,774,500 1,982,900 Uses Personal Services 656,501 725,690 711,130 746,600 Other Service & Charges 594,095 590,273 589,320 605,650 Interest Charges 9,605 8,220 8,220 6,800 Capital Outlay - 20,000 20,000 20,000 Subtotal 1,260,201 1,344,183 1,328,670 1,379,050 FUND BALANCE (2,528,944)$ (2,419,296)$ (2,083,114)$ (1,479,264)$ 2024 MISSION STATEMENT The Ice Arena operation serves to provide recreational skating and on ice programs for a variety ofages;to provide equitable ice availability for male and females;to provide a quality ice sheet,and aclean and safe facility. The operation provides skating lessons,open skating,and sponsors the annual ice show. Ice is rentedtothelocalhigh schools for practice and games,youth associations for clinics,practices,games, andhockey tournaments.The St.Paul Figure Skating Competition rents ice along with private hockeyschools and various groups for hockey and broomball. DIVISION FOCUS The Ice Arena division consists of four full-time employees that include a facility manager, two Recreation Supervisors, and one Public Works Worker. There are 10-15 resurfacing operators working year-round and seven seasonal concession workers and cashiers. The Ice Arena Division provides skating lessons, open skating, and sponsors the annual ice show. Ice is rented to high school programs for practice and games, youth associations for clinics, practices, games and seven hockey tournaments. Ice is also rented for the annual St. Paul Figure Skating Competition; private hockey schools; and various groups for hockey and broomball. As always, it is our focus to maintain a quality ice sheet, and a clean and safe facility, provide quality service and maximize revenues 164338 ICE ARENAFUND: Recreation ServicesDEPARTMENT: Ice Arena - 20035BUSINESS UNIT: DIVISION PERSONNEL CLASSIFICATIONS SALARY GRADE NUMBER OF EMPLOYEES 2024 REVISED 2025 BUDGET 2024 ADOPTED CAPITAL OUTLAY ITEMS 2024 REVISED 2025 BUDGET 2024 ADOPTED Regular Full-Time Employees - - M-1Facility Manager 1.00 1.00 1.0015Facility Manager - 1.00 1.00LT-1Public Works Worker 1.00 - - GS-5ERecreation Supervisor 2.00 1.00 1.0012Recreation Supervisor - 1.00 1.0013Recreation Supervisor-Facilities - 4.00 4.00Total4.00 $$$ Total $$$ 165339 2023 2025 AVAILABLE FOR APPROPRIATION Actual Budget Revised Budget PRIOR YEAR FUND BALANCE (147,803)$ 142,707$ 228,698$ 282,768$ Sources User Fees 439,266 425,960 425,960 475,150 Commodities 81,097 87,040 89,040 92,600 County Grant 23,300 - 23,300 23,300 Other Income 3,999 - - - Transfers In: General Fund 120,000 100,000 100,000 80,000 Capital Project Fund 280,000 100,000 - - Subtotal 947,662 713,000 638,300 671,050 Uses Personal Services 299,069 273,870 273,870 311,380 Other Service & Charges 272,092 309,960 310,360 332,470 Subtotal 571,161 583,830 584,230 643,850 FUND BALANCE 228,698$ 271,877$ 282,768$ 309,968$ BUDGET SUMMARY SWIMMING POOL 2024 MISSION STATEMENT The Swimming Pool strives to provide the community with an outstanding outdoor recreationalswimmingexperienceforvarious ages and groups;to provide quality pool water;to provide a cleanandsafefacilityandtoprovide healthy concession choices for customers. DIVISION FOCUS The arena staff and a seasonal staff of over 60 employees operate the swimming pool division. Each year the Richfield Outdoor Pool retains about 25 staff from the previous year providing a depth of experience. The division provides adult lap swim, practice time for swim teams and public use of the pool, zero depth pool, and waterslides during daily open swim hours. 166340 BUDGET SUMMARY SPECIAL FACILITIES 2023 2025 AVAILABLE FOR APPROPRIATION Actual Budget Revised Budget PRIOR YEAR FUND BALANCE 50,539$ 52,019$ 61,558$ 45,088$ Sources Other Revenues 58,847 59,150 59,150 67,510 Interest 2,667 - - - Transfers In: General Fund - - - - Subtotal 61,514 59,150 59,150 67,510 Uses Personal Services 11,420 11,820 11,820 12,290 Transfer Out - - - Other Service & Charges 39,075 51,185 63,800 55,400 Subtotal 50,495 63,005 75,620 67,690 FUND BALANCE 61,558$ 48,164$ 45,088$ 44,908$ 2024 MISSION STATEMENT To provide leisure activity for the public through miniature golf and picnics;to provide a welllandscaped,attractive and fun miniature golf course, and to provide a clean and safe picnic area. DIVISION FOCUS The Arena staff and Wheel Fun Rentals, Inc. jointly operate the miniature golf and picnic shelter division. The division provides recreational miniature golf for all ages, plans special events, promotes group events, arranges newspaper and direct mail advertisement, and provides a quality picnic shelter for Farmers Market and park users. The working season begins in early April with cleaning and preparing the miniature golf course, building and picnic shelter for usage. Picnic shelter rentals and miniature golf regular schedule begin in May. The course remains open daily June through August. Beginning after Labor Day the course is open on weekends only. 167341 BUDGET SUMMARYRECREATION SPECIAL PROGRAM 2023 2025 AVAILABLE FOR APPROPRIATION Actual Budget Revised Budget PRIOR YEAR FUND BALANCE 156,619$ 215,240$ 234,434$ 310,745$ Sources Intergovernmental County 135,409 130,000 155,530 140,000 Grants - Other (multi-family grant)- 5,800 - - Special Assessment 73,604 - 128,467 198,751 Miscellaneous Revenue 2,369 - - - Interest 7,642 - - - Transfers in: General Fund - 50,000 50,000 52,250 Special Revenue Fund (Franchise Fee)- 50,000 50,000 50,000 Capital Fund - - - - Subtotal 219,024 235,800 383,997 441,001 Uses Personal Services 45,471 83,038 99,762 145,103 Other Services & Charges 95,738 123,690 207,924 248,251 Transfer out: General Fund - - - - Subtotal 141,209 206,728 307,686 393,354 FUND BALANCE 234,434$ 244,312$ 310,745$ 358,392$ MISSION STATEMENT 2024 This fund is newly-created since the implementation of organized hauling. The fund will be the source for operating the organic waste hauling program, including the organic drop-off sites, organic bags and containers, and promotion of the program. With the implementation of organized hauling, the City will receive financial assistance from Hennepin County to coordinate and manage the program. The Recycling funds are also used to cover a portion of the Sustainability Specialist position, who is the supervisor of the organized hauling program and the staff liaison to the Sustainability Commission. A new Solid Waste Specialist position will also be covered by this fund in 2025. 168342 RECREATION SPECIAL PROGRAMFUND: Recreation ServicesDEPARTMENT: Recreation Special Program - 20040BUSINESS UNIT: DIVISION PERSONNEL CLASSIFICATIONS SALARY GRADE NUMBER OF EMPLOYEES 2024 REVISED 2025 BUDGET 2024 ADOPTED CAPITAL OUTLAY ITEMS 2024 REVISED 2025 BUDGET 2024 ADOPTED Regular Full-Time Employees - - GS5ESustainability Specialist .60 .60 .6012Sustainability Specialist - 1.00 1.0010Solid Waste Specialist - 1.60 1.60Total.60 - - $$- $ --Total $$-$ 169343 BUDGET SUMMARY OPIOID SETTLEMENT GRANT 2023 2024 2025 AVAILABLE FOR APPROPRIATION Actual Budget Revised Budget PRIOR YEAR FUND BALANCE 110,159$ 129,257$ 132,082$ 268,394$ Sources Intergovernmental Revenues: Opioid Grant 27,310 45,652 145,812 56,613 Interest 4,436 - 500 500 Subtotal 31,746 45,652 146,312 57,113 Uses Other Service & Charges 9,823 - 10,000 150,000 9,823 - 10,000 150,000 FUND BALANCE 132,082$ 174,909$ 268,394$ 175,507$ MISSION STATEMENT To prepare for and provide resources and services to the community to address the ongoing opioidepidemic. DIVISION FOCUS These dollars are settlement funds that are provided to each Community Health Service agency,ofwhichRichfield is one,from or through an opioid settlement administrator to work on providing servicesinthe area of opiod prevention, treatment and recovery.This funding is in place through 2037. 170344 BUDGET SUMMARY PUBLIC SAFETY AID 2023 2024 2025 AVAILABLE FOR APPROPRIATION Actual Budget Revised Budget PRIOR YEAR FUND BALANCE - 1,604,296 1,437,406 Sources Intergovernmental Revenues: State Grant 1,604,296 - - - Interest - 5,000 5,000 Subtotal 1,604,296 - 5,000 5,000 Uses Personal Services - - - Transfer to: General Fund - 171,890 438,110 - - 171,890 438,110 FUND BALANCE 1,604,296$ -$ 1,437,406 1,004,296 MISSION STATEMENT Track State grant funds earmarked to provide public safety. DIVISION FOCUS The grant funds are earmarked to provide public safety including various programs and activities.This fund will focus on transparency, compliance and accurate tracking of revenue andexpenditure. 171345 BUDGET SUMMARY STREET LIGHT USER FEE FUND 2023 2024 2025 AVAILABLE FOR APPROPRIATION Actual Budget Revised Budget PRIOR YEAR FUND BALANCE -$ -$ Sources Charges for Service: Street Light User Fee - 332,000 332,000 Interest - Subtotal - - 332,000 332,000 Uses Utility Services - 332,000 332,000 - - 332,000 332,000 FUND BALANCE -$ -$ -$ -$ MISSION STATEMENT Track operations of the City's street lighting system. DIVISION FOCUS The City includes a fee for street light service on the quarterly utility bills.The City Councilannuallyreviewsand establishes the rates for the street light user fee.The fees collected fundpaymentoftheelectricitycharges, along with maintenance and replacement of street lights.The City also intends to replace its streetlights with energy efficient LEDs as funding permits.This switch should save electricity and maintenance costs,and make public lighting infrastructure more versatile,flexible and efficient. 172346 ENTERPRISE FUNDS 173347 DEPARTMENT SUMMARY BY BUSINESS UNIT BUSINESS UNIT BUDGET 2025 REVISED 2024 BUDGET 2024 ACTUAL 2023 LIQUOR OPERATIONS FUNDFUND: Liquor OperationsDEPARTMENT: Increase/ (Decrease) 2024 Budget/ 2025 Budget 3,307,952 4,037,272 3,028,293 3,096,355LYNDALE LIQUOR STORE $$$$(23.31%)50010 4,616,440 4,984,926 4,704,891 4,762,748CEDAR LIQUOR STORE (4.46%)50020 3,616,842 3,785,013 3,580,814 3,636,010PENN LIQUOR STORE (3.94%)50030 2,067,991 2,073,295 2,194,908 2,233,156WINE & SPIRITS 7.71%50040 14,880,506 13,508,906 13,728,26913,609,225Liquor Operations TOTAL $$$$(7.74%) REVENUES 3,235,838 3,885,910 2,922,646 2,951,027LYNDALE LIQUOR STORE $$$$(24.06%)50010 5,022,805 5,036,934 4,957,727 5,007,186CEDAR LIQUOR STORE (0.59%)50020 3,769,315 3,730,885 3,684,859 3,721,594PENN LIQUOR STORE (0.25%)50030 2,007,518 2,075,475 1,925,988 1,945,144WINE & SPIRITS (6.28%)50040 LIQUOR STORES YEAR Lyndale Cedar Penn W & S 2023 3,307,952 4,616,440 3,616,842 2,067,991 2024B 4,037,272 4,984,926 3,785,013 2,073,295 2024R 3,028,293 4,704,891 3,580,814 2,194,908 2025B 3,096,355 4,762,748 3,636,010 2,233,156 - 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 12,000,000 14,000,000 16,000,000 2023 2024B 2024R 2025B E X P E N S E S YEAR LIQUOR OPERATIONS W & S Penn Cedar Lyndale 174348 BUDGET SUMMARY LIQUOR FUND PROJECTION 2023 2024 2025 2026 AVAILABLE FOR APPROPRIATION Actual Revised Budget Projected PRIOR YEAR RETAINED EARNINGS 4,933,309$ 5,359,567$ 5,341,882$ 5,238,564$ Revenues Sales 13,935,834 13,458,280 13,592,011 13,999,771 Less Cost of Sales (10,170,469) (9,719,633) (9,816,306) (10,110,795) Net Sales 3,765,365 3,738,647 3,775,705 3,888,976 Miscellaneous Revenues Interest 67,571 24,400 24,400 2,800 Other Revenues (Net) 32,073 8,540 8,540 8,796 Total Miscellaneous Revenues 99,644 32,940 32,940 11,596 Total Revenues 3,865,009 3,771,587 3,808,645 3,900,572 Expenses Personal Services 1,640,092 1,895,278 2,023,543 2,084,249 Other Services and Charges 685,034 761,994 767,019 801,535 Depreciation 215,698 271,910 271,910 265,000 Total Operating Expenses 2,540,824 2,929,182 3,062,472 3,150,784 Net Income (Loss)1,324,185 842,405 746,173 749,788 Operating Transfers From (To): General Fund (347,927) (360,090) (374,491) (385,726) Special Revenue Fund (550,000) (500,000) (475,000) (450,000) Net Transfers (897,927) (860,090) (849,491) (835,726) RETAINED EARNINGS 5,359,567$ 5,341,882$ 5,238,564$ 5,152,626$ CAPITAL OUTLAY -$ -$ -$ -$ 175349 LIQUOR OPERATIONS MISSION STATEMENT The mission of the Municipal Liquor Operations is to responsibly distribute alcoholic beverages at a retail level, consistently aid in the form of quality customer service, well maintained, attractive city-owned facilities while also providing adequate funds for recreational projects in Richfield. DIVISION FOCUS The Richfield Liquor Dispensary was established in 1943. The operations consist of four brick & mortar retail stores with a 2023 annual sales revenue of $14,035,476 and profit of $1,324,185 prior to transfers out in 2023. When fully staffed, Liquor Operations employs 5 full-time, eight permanent part- time and approximately 50 intermittent staff members. 2024 HIGHLIGHTS • As of May, our PPT and FT positions are fully staffed. • Personnel Service billing is no longer being split 32% 32% 26% 10%. o Each store will be billed for the hours consumed to get a more accurate view of performance at each location. • Electronic Invoicing/Finance & Liquor communication. • Cannabis sales are a great replacement for the loss of Tobacco. o Cannabis sales YTD (06/30/2024) of $269,320 are 4% of total sales. o Tobacco sales YTD (06/30/2023) of $108,560 at 1.5% of total sales. • The annual “Toast to Richfield” Partnership with the “Richfield Foundation” was a hit once again. Yielding orders over $10,000 in total sales. 2024/2025 GOALS • Implement the timeclock on our Point-of-Sale system to eliminate timecards. o Implement an incentive program for the “Round Up” campaign. • Reduce inventory on hand especially in the “Wine” category. • Clean our Point-of-Sale system of old data. (ongoing) • Enhance the connection between our profits and the Cities recreational equipment and facilities. (Round Up & Whiskey for Wildlife products are a great tool for this) DIVISION EXPENDITURE COMMENT • Personnel services are no longer being split. So, you will see some fluctuations per store. Cost savings at 1,2,3 but a cost increase at 4. 176350 LIQUOR OPERATIONS FUNDFUND: DETAIL REVENUES BY BUSINESS UNIT CLASSIFICATIONS Liquor OperationsDEPARTMENT: BUDGET 2025 REVISED 2024 BUDGET 2024 ACTUAL 2023 LYNDALE LIQUOR STORE - 50010BUSINESS UNIT: Liquor Sales 5005 1,160,864 1,395,360 1,018,819 1,029,007Sales - Liquor $$$$ 5010 671,809 852,720 611,291 617,404Sales - Wine 5015 1,209,835 1,472,880 1,077,037 1,087,807Sales - Beer 5020 20,925 - 101,882 102,901Sales - Cordials 5025 31,288 60,000 - - Sales - Cigarettes 5030 30,138 29,070 29,109 29,400Sales - Food 5035 74,951 67,830 72,773 72,773Sales- Other 3,877,860 2,910,911 2,939,2923,199,810Liquor Sales Total $$$$ Other Income 8011 16,070 1,950 6,000 6,000Investment Earnings $$$$ 8012 823 - 100 100Change in Fair Value 8032 2,590 2,000 2,500 2,500Commissions 8033 6,316 (250)(365)(365)Cash/Over Short 8034 9,410 - - - Other Refund/Reimbursements 8035 (2,408)- - - Other Miscellaneous Revenues 8040 3,227 4,350 3,500 3,500Sales - Lottery Commissions 8,050 11,735 11,73536,028Other Income Total $$$$ LYNDALE LIQUOR STORE TOTAL 3,885,910 2,922,646 2,951,0273,235,838$$$$ 177351 DETAIL EXPENDITURES BY BUSINESS UNIT CLASSIFICATIONS BUDGET 2025 REVISED 2024 BUDGET 2024 ACTUAL 2023 LIQUOR OPERATIONS FUNDFUND: Liquor OperationsDEPARTMENT: LYNDALE LIQUOR STORE - 50010BUSINESS UNIT: Costs of Goods Sold 5510 2,349,774 2,907,000 2,095,855 2,116,290Purchases for Resale $$$$ 2,907,000 2,095,855 2,116,2902,349,774Costs of Goods Sold Total $$ $$ Personal Services 6005 63,908 110,137 108,729 114,894Full Time $$$$ 6006 120,791 153,056 93,041 115,761Part-time 6007 100,491 133,547 118,870 124,735Seasonal 6009 1,182 1,750 1,196 1,196Overtime 6031 17,043 23,986 19,807 21,931Employer Social Security 6032 3,986 5,609 4,634 5,129Employer Medicare 6033 20,700 29,756 24,079 26,655Employer Pera 6035 50,163 60,823 40,298 47,673Medical Insurance 6036 292 954 889 890Dental Insurance 6037 34 53 51 53Term Life 6038 3,192 3,300 3,300 3,300Workers Compensation 6040 79 195 192 203Long Term Disability 6051 36,631 30,838 22,166 23,053Interdepartmental Labor 6052 3,669 3,798 2,728 2,838Administrative Charges 557,802 439,980 488,311422,161Personal Services Total $$ $$ Other Services & Charges 6103 7,686 6,610 5,555 6,689Professional Services -General $$$$ 6202 26,820 27,875 27,875 28,000Data Processing Rental 6205 2,881 5,000 5,000 6,000Maintenance & Repairs 6207 36,112 41,465 41,465 40,000Utility Services 6301 2,584 6,500 4,600 4,600Advertising & Publication 6302 867 900 900 900Communications 6303 20 350 1,300 1,300Professional Development 6305 93 3,200 3,200 3,200Subscriptions & Memberships 6307 17,943 16,150 16,150 16,800Insurance & Bonds 6308 4,650 4,810 4,810 5,000Property Liability 6310 587 1,500 600 600Taxes & Licenses 6315 19,031 10,500 10,500 10,500Other Contractual Services 6401 640 800 800 800Office Supplies 6402 66 140 72 72Copy Charges 6403 967 1,000 1,000 1,000Postage 6409 302 1,120 1,800 1,900Uniforms & Clothing 6414 9,224 12,000 10,000 10,000Other Supplies 6513 50,389 72,000 72,000 72,000Other Charges 211,920 207,627 209,361180,862Other Services & Charges Total $$ $$ Depreciation 6610 69,444 87,010 87,010 87,010Depreciation$$$$ 178352 DETAIL EXPENDITURES BY BUSINESS UNIT CLASSIFICATIONS BUDGET 2025 REVISED 2024 BUDGET 2024 ACTUAL 2023 LIQUOR OPERATIONS FUNDFUND: Liquor OperationsDEPARTMENT: LYNDALE LIQUOR STORE - 50010BUSINESS UNIT: 87,010 87,010 87,01069,444DepreciationTotal$$ $$ Other Financing Uses 8511 285,711 273,540 197,821 195,383Operating Transfers Out $$$$ 273,540 197,821 195,383285,711Other Financing Uses Total $$ $$ 4,037,272 3,028,293 3,096,3553,307,952LYNDALE LIQUOR STORE TOTAL $$ $$ 179353 LIQUOR OPERATIONS FUNDFUND: Liquor OperationsDEPARTMENT: LYNDALE LIQUOR STORE - 50010BUSINESS UNIT: DIVISION PERSONNEL CLASSIFICATIONS SALARY GRADE NUMBER OF EMPLOYEES 2024 REVISED 2025 BUDGET 2024 ADOPTED CAPITAL OUTLAY ITEMS 2024 REVISED 2025 BUDGET 2024 ADOPTED Regular Full-Time Employees .23 .2316Liquor Operations Manager - 1.00 1.0012Store Manager - - - M-2Liquor Operation Manager .25 - - M-LLiquor Store Manager 1.00 1.23 1.23Total1.25 Intermittent Employees 15.00 15.00103Sales Associate - 15.00 15.00Total- Part-Time Employees - - GS-2Liquor Operations Shift Lead 1.00 - - GS-2Liquor Operations Shift Lead 1.00 2.00 2.007Shift Lead - 2.00 2.00Total2.00 - - NONE $$- $ - - None - --Total $$-$ 180354 Department/Division Actual Actual Budget Budget 2022 2023 2024R 2025P Inputs: Number of Full Time Employees 5555 Operations Expenditures 3,400,076$ 3,447,271$ 3,789,273 3,911,963 Cost of Sales 10,659,158$ 10,170,469$ 9,719,633 9,816,306 Total Expenditures 14,059,234$ 13,617,740$ 13,508,906$ 13,728,269$ Outputs: Annual Liquor Sales 14,178,033$ 13,923,697$ 13,446,280$ 13,580,011$ Customer Count 583,595 575,425 567, 500 560,000 Annual Advertising Expenditures 21,373$ 21,500$ 20,000$ 20,000$ Effectiveness Measures: Profit from Liquor Sales 3,518,875$ 3,753,228$ 3,726,647$ 3,763,705$ % of Sales 25%27%28%28% Retained earnings (After Transfers Out)118,799$ 305,957$ (62,626)$ (148,258)$ Efficiency Measures: Advertising Cost Per Sales 0.037$ 0.037$ 0.035$ 0.036$ Sales Per Customer 24.58$ 24.43$ 24.25$ 24.00$ Performance Measures Liquor Operations 181355 LIQUOR OPERATIONS FUNDFUND: DETAIL REVENUES BY BUSINESS UNIT CLASSIFICATIONS Liquor OperationsDEPARTMENT: BUDGET 2025 REVISED 2024 BUDGET 2024 ACTUAL 2023 CEDAR LIQUOR STORE - 50020BUSINESS UNIT: Liquor Sales 5005 1,701,452 1,719,633 1,731,097 1,748,408Sales - Liquor $$$$ 5010 1,008,733 1,011,549 989,198 999,090Sales - Wine 5015 2,036,703 2,073,675 1,830,016 1,848,317Sales - Beer 5020 29,654 - 173,110 174,841Sales - Cordials 5025 78,681 60,000 - - Sales - Cigarettes 5030 51,204 63,222 37,095 37,466Sales - Food 5035 92,573 101,155 185,476 187,329Sales- Other 5040 5 - - - Sales- Lottery Commissions 5,029,234 4,945,992 4,995,4514,999,005Liquor Sales Total $$$$ Other Income 8011 16,070 1,950 6,000 6,000Investment Earnings $$$$ 8012 823 - 100 100Change in Fair Value 8032 2,590 2,500 2,500 2,500Commissions 8033 139 (250)(365)(365)Cash/Over Short 8035 417 - - - Other Miscellaneous Revenues 8040 3,761 3,500 3,500 3,500Sales - Lottery Commissions 7,700 11,735 11,73523,800Other Income Total $$$$ CEDAR LIQUOR STORE TOTAL 5,036,934 4,957,727 5,007,1865,022,805$$$$ 182356 DETAIL EXPENDITURES BY BUSINESS UNIT CLASSIFICATIONS BUDGET 2025 REVISED 2024 BUDGET 2024 ACTUAL 2023 LIQUOR OPERATIONS FUNDFUND: Liquor OperationsDEPARTMENT: CEDAR LIQUOR STORE - 50020BUSINESS UNIT: Costs of Goods Sold 5510 3,598,394 3,793,309 3,561,113 3,596,724Purchases for Resale $$$$ 3,793,309 3,561,113 3,596,7243,598,394Costs of Goods Sold Total $$ $$ Personal Services 6005 127,559 131,125 131,281 135,994Full Time $$$$ 6006 103,439 153,056 121,274 127,589Part-time 6007 115,317 154,080 154,931 161,766Seasonal 6009 1,594 2,000 1,612 1,612Overtime 6031 20,400 26,616 24,781 25,853Employer Social Security 6032 4,771 6,225 5,795 6,047Employer Medicare 6033 22,687 32,870 30,562 31,902Employer Pera 6035 49,481 57,935 54,067 58,123Medical Insurance 6036 954 954 948 948Dental Insurance 6037 78 53 52 56Term Life 6038 4,812 4,980 4,980 4,980Workers Compensation 6040 226 232 232 241Long Term Disability 6051 36,141 30,838 29,876 31,071Interdepartmental Labor 6052 3,669 3,798 3,677 3,825Administrative Charges 604,762 564,068 590,007491,128Personal Services Total $$ $$ Other Services & Charges 6103 7,686 6,500 7,487 9,015Professional Services -General $$$$ 6202 29,650 32,000 32,000 33,000Data Processing Rental 6205 1,226 5,000 10,000 6,000Maintenance & Repairs 6207 29,696 33,065 33,065 33,100Utility Services 6301 2,250 6,500 6,200 6,200Advertising & Publication 6302 659 1,250 1,250 1,250Communications 6303 20 350 1,300 1,300Professional Development 6305 104 3,200 3,200 3,200Subscriptions & Memberships 6307 17,696 15,990 15,990 16,630Insurance & Bonds 6308 3,360 3,480 3,480 3,620Property Liability 6310 577 1,500 600 600Taxes & Licenses 6315 18,399 14,500 10,850 11,000Other Contractual Services 6401 438 800 800 800Office Supplies 6402 39 70 50 50Copy Charges 6409 631 1,100 1,800 1,900Uniforms & Clothing 6414 11,269 13,000 10,000 10,000Other Supplies 6513 80,416 88,000 88,000 88,000Other Charges 226,305 226,072 225,665204,116Other Services & Charges Total $$ $$ Depreciation 6610 39,051 87,010 87,010 87,010Depreciation$$$$ 87,010 87,010 87,01039,051DepreciationTotal$$ $$ 183357 DETAIL EXPENDITURES BY BUSINESS UNIT CLASSIFICATIONS BUDGET 2025 REVISED 2024 BUDGET 2024 ACTUAL 2023 LIQUOR OPERATIONS FUNDFUND: Liquor OperationsDEPARTMENT: CEDAR LIQUOR STORE - 50020BUSINESS UNIT: Other Financing Uses 8511 283,751 273,540 266,627 263,342Operating Transfers Out $$$$ 273,540 266,627 263,342283,751Other Financing Uses Total $$ $$ 4,984,926 4,704,890 4,762,7484,616,440CEDAR LIQUOR STORE TOTAL $$ $$ 184358 LIQUOR OPERATIONS FUNDFUND: Liquor OperationsDEPARTMENT: CEDAR LIQUOR STORE - 50020BUSINESS UNIT: DIVISION PERSONNEL CLASSIFICATIONS SALARY GRADE NUMBER OF EMPLOYEES 2024 REVISED 2025 BUDGET 2024 ADOPTED CAPITAL OUTLAY ITEMS 2024 REVISED 2025 BUDGET 2024 ADOPTED Regular Full-Time Employees .31 .3116Liquor Operations Manager - 1.00 1.0012Store Manager - - - M-2Liquor Operation Manager .25 - - M-LLiquor Store Manager 1.00 1.31 1.31Total1.25 Intermittent Employees 15.00 15.00103Sales Associate - 15.00 15.00Total- Part-Time Employees 2.00 2.007Shift Lead - - - GS-2Liquor Operations Shift Lead 1.00 - - GS-2Liquor Operations Shift Lead 1.00 2.00 2.00Total2.00 - - NONE $$- $ --Total $$-$ 185359 LIQUOR OPERATIONS FUNDFUND: DETAIL REVENUES BY BUSINESS UNIT CLASSIFICATIONS Liquor OperationsDEPARTMENT: BUDGET 2025 REVISED 2024 BUDGET 2024 ACTUAL 2023 PENN LIQUOR STORE - 50030BUSINESS UNIT: Liquor Sales 5005 1,196,988 1,199,548 1,157,192 1,168,763Sales - Liquor $$$$ 5010 939,624 939,181 900,038 909,038Sales - Wine 5015 1,447,300 1,450,616 1,368,425 1,382,109Sales - Beer 5020 22,446 - 156,129 157,690Sales - Cordials 5025 54,658 60,000 - - Sales - Cigarettes 5030 25,678 27,896 18,368 18,552Sales - Food 5035 54,496 46,494 73,472 74,207Sales- Other 5040 9 - - - Sales- Lottery Commissions 3,723,735 3,673,624 3,710,3593,741,199Liquor Sales Total $$$$ Other Income 8011 16,070 1,900 6,000 6,000Investment Earnings $$$$ 8012 823 - 100 100Change in Fair Value 8032 2,590 2,500 2,500 2,500Commissions 8033 5,433 (250)(365)(365)Cash/Over Short 8040 3,200 3,000 3,000 3,000Sales - Lottery Commissions 7,150 11,235 11,23528,116Other Income Total $$$$ PENN LIQUOR STORE TOTAL 3,730,885 3,684,859 3,721,5943,769,315$$$$ 186360 DETAIL EXPENDITURES BY BUSINESS UNIT CLASSIFICATIONS BUDGET 2025 REVISED 2024 BUDGET 2024 ACTUAL 2023 LIQUOR OPERATIONS FUNDFUND: Liquor OperationsDEPARTMENT: PENN LIQUOR STORE - 50030BUSINESS UNIT: Costs of Goods Sold 5510 2,753,781 2,789,646 2,645,009 2,671,459Purchases for Resale $$$$ 2,789,646 2,645,009 2,671,4592,753,781Costs of Goods Sold Total $$ $$ Personal Services 6005 83,386 117,989 92,157 113,685Full Time $$$$ 6006 106,892 124,358 132,922 128,156Part-time 6007 107,951 120,529 119,270 124,735Seasonal 6009 1,372 1,000 1,196 1,196Overtime 6031 18,792 22,347 21,103 22,464Employer Social Security 6032 4,395 5,227 4,937 5,254Employer Medicare 6033 22,509 27,215 25,826 27,494Employer Pera 6035 26,312 45,219 36,509 39,248Medical Insurance 6036 730 911 166 167Dental Insurance 6037 55 82 41 53Term Life 6038 2,976 3,080 3,080 3,080Workers Compensation 6040 175 209 163 201Long Term Disability 6051 29,183 25,057 22,166 23,053Interdepartmental Labor 6052 2,980 3,084 2,728 2,838Administrative Charges 496,307 462,264 491,624407,708Personal Services Total $$ $$ Other Services & Charges 6103 5,761 5,000 5,555 6,689Professional Services -General $$$$ 6202 26,600 29,000 29,000 29,000Data Processing Rental 6205 3,281 5,000 5,000 5,000Maintenance & Repairs 6207 25,404 35,435 35,000 35,000Utility Services 6301 2,538 5,000 4,600 4,600Advertising & Publication 6302 1,631 1,600 1,600 1,600Communications 6303 20 350 1,300 1,300Professional Development 6305 58 3,200 3,200 3,200Subscriptions & Memberships 6307 13,005 13,290 13,290 13,820Insurance & Bonds 6308 3,760 3,890 3,890 4,050Property Liability 6310 577 1,500 600 600Taxes & Licenses 6315 17,411 14,500 10,500 10,500Other Contractual Services 6401 783 800 800 800Office Supplies 6402 43 65 65 65Copy Charges 6409 - 1,000 1,620 1,620Uniforms & Clothing 6414 7,702 9,000 10,000 10,000Other Supplies 6513 69,308 80,000 79,000 79,000Other Charges 208,630 205,020 206,844177,882Other Services & Charges Total $$ $$ Depreciation 6610 47,779 70,700 70,700 70,700Depreciation$$$$ 70,700 70,700 70,70047,779DepreciationTotal$$ $$ 187361 DETAIL EXPENDITURES BY BUSINESS UNIT CLASSIFICATIONS BUDGET 2025 REVISED 2024 BUDGET 2024 ACTUAL 2023 LIQUOR OPERATIONS FUNDFUND: Liquor OperationsDEPARTMENT: PENN LIQUOR STORE - 50030BUSINESS UNIT: Other Financing Uses 8511 229,692 219,730 197,821 195,383Operating Transfers Out $$$$ 219,730 197,821 195,383229,692Other Financing Uses Total $$ $$ 3,785,013 3,580,814 3,636,0103,616,842PENN LIQUOR STORE TOTAL $$ $$ 188362 LIQUOR OPERATIONS FUNDFUND: Liquor OperationsDEPARTMENT: PENN LIQUOR STORE - 50030BUSINESS UNIT: DIVISION PERSONNEL CLASSIFICATIONS SALARY GRADE NUMBER OF EMPLOYEES 2024 REVISED 2025 BUDGET 2024 ADOPTED CAPITAL OUTLAY ITEMS 2024 REVISED 2025 BUDGET 2024 ADOPTED Regular Full-Time Employees .23 .2316Liquor Operations Manager - 1.00 1.0012Store Manager - - - M-2Liquor Operation Manager .25 - - M-LLiquor Store Manager 1.00 1.23 1.23Total1.25 Intermittent Employees 15.00 15.00103Sales Associates - 15.00 15.00Total- Part-Time Employees 2.00 2.007Shift Lead - - - GS-2Liquor Operstions Shift Lead 1.00 - - GS-2Liquor Operations Shift Lead 1.00 2.00 2.00Total2.00 - - None $$- $ --Total $$-$ 189363 LIQUOR OPERATIONS FUNDFUND: DETAIL REVENUES BY BUSINESS UNIT CLASSIFICATIONS Liquor OperationsDEPARTMENT: BUDGET 2025 REVISED 2024 BUDGET 2024 ACTUAL 2023 WINE & SPIRITS - 50040BUSINESS UNIT: Liquor Sales 5005 737,237 786,600 689,671 696,567Sales - Liquor $$$$ 5010 365,161 372,600 335,257 338,609Sales - Wine 5015 762,043 807,300 699,249 706,242Sales - Beer 5020 21,759 - 124,524 125,769Sales - Cordials 5025 39,396 45,000 - - Sales - Cigarettes 5030 17,589 15,525 19,158 19,349Sales - Food 5035 40,496 41,400 47,894 48,373Sales- Other 2,068,425 1,915,753 1,934,9091,983,681Liquor Sales Total $$$$ Other Income 8011 16,070 1,800 6,000 6,000Investment Earnings $$$$ 8012 823 - 100 100Change in Fair Value 8032 2,590 2,500 2,500 2,500Commissions 8033 3,385 (250)(365)(365)Cash/Over Short 8035 (980)- - - Other Miscellaneous Revenues 8040 1,949 3,000 2,000 2,000Sales - Lottery Commissions 7,050 10,235 10,23523,837Other Income Total $$$$ WINE & SPIRITS TOTAL 2,075,475 1,925,988 1,945,1442,007,518$$$$ 190364 DETAIL EXPENDITURES BY BUSINESS UNIT CLASSIFICATIONS BUDGET 2025 REVISED 2024 BUDGET 2024 ACTUAL 2023 LIQUOR OPERATIONS FUNDFUND: Liquor OperationsDEPARTMENT: WINE & SPIRITS - 50040BUSINESS UNIT: Costs of Goods Sold 5510 1,468,520 1,552,500 1,417,656 1,431,833Purchases for Resale $$$$ 1,552,500 1,417,656 1,431,8331,468,520Costs of Goods Sold Total $$ $$ Personal Services 6005 95,240 100,014 116,505 123,933Full Time $$$$ 6006 73,692 47,830 120,603 127,363Part-time 6007 65,183 60,840 71,706 75,309Seasonal 6009 554 550 1,196 1,196Overtime 6031 14,525 12,880 19,048 20,146Employer Social Security 6032 3,397 3,012 4,456 4,532Employer Medicare 6033 17,607 15,652 23,161 24,495Employer Pera 6035 31,419 25,726 44,273 47,594Medical Insurance 6036 795 795 889 890Dental Insurance 6037 65 48 49 53Term Life 6038 1,908 1,980 1,980 1,980Workers Compensation 6040 170 177 206 219Long Term Disability 6051 13,403 9,641 22,166 23,053Interdepartmental Labor 6052 1,142 1,180 2,728 2,838Administrative Charges 280,325 428,966 453,601319,100Personal Services Total $$ $$ Other Services & Charges 6103 2,299 2,000 5,555 6,689Professional Services -General $$$$ 6202 13,000 13,400 13,400 13,400Data Processing Rental 6205 7,825 5,000 5,000 5,000Maintenance & Repairs 6207 20,719 22,280 22,280 22,280Utility Services 6301 2,476 2,000 4,600 4,600Advertising & Publication 6302 532 650 650 650Communications 6303 20 150 800 800Professional Development 6305 58 3,200 3,200 3,200Subscriptions & Memberships 6307 7,038 7,610 7,610 7,910Insurance & Bonds 6308 3,360 3,480 3,480 3,620Property Liability 6310 577 1,500 600 600Taxes & Licenses 6315 19,525 12,850 12,250 12,250Other Contractual Services 6401 360 700 700 700Office Supplies 6402 46 50 50 50Copy Charges 6409 634 600 600 900Uniforms & Clothing 6414 8,252 6,500 6,500 6,500Other Supplies 6513 35,453 36,000 36,000 36,000Other Charges 117,970 123,275 125,149122,174Other Services & Charges Total $$ $$ Depreciation 6610 59,425 27,190 27,190 27,190Depreciation$$$$ 27,190 27,190 27,19059,425DepreciationTotal$$ $$ 191365 DETAIL EXPENDITURES BY BUSINESS UNIT CLASSIFICATIONS BUDGET 2025 REVISED 2024 BUDGET 2024 ACTUAL 2023 LIQUOR OPERATIONS FUNDFUND: Liquor OperationsDEPARTMENT: WINE & SPIRITS - 50040BUSINESS UNIT: Other Financing Uses 8511 98,772 95,310 197,821 195,383Operating Transfers Out $$$$ 95,310 197,821 195,38398,772Other Financing Uses Total $$ $$ 2,073,295 2,194,908 2,233,1562,067,991WINE & SPIRITS TOTAL $$ $$ 192366 LIQUOR OPERATIONS FUNDFUND: Liquor OperationsDEPARTMENT: WINE & SPIRITS - 50040BUSINESS UNIT: DIVISION PERSONNEL CLASSIFICATIONS SALARY GRADE NUMBER OF EMPLOYEES 2024 REVISED 2025 BUDGET 2024 ADOPTED CAPITAL OUTLAY ITEMS 2024 REVISED 2025 BUDGET 2024 ADOPTED Regular Full-Time Employees .23 .2316Liquor Operations Manager - - - M-2Liquor Operation Manager .25 1.00 1.0012Store Manager - - - M-LLiquor Store Manager 1.00 1.23 1.23Total1.25 Intermittent Employees 8.00 8.00103Sales Associate - 8.00 8.00Total- Part-Time Employees 2.00 2.007Shift Lead - - - GS-2Liquor Operations Shift Lead 1.00 - - GS-2Liquor Operations Shift Lead 1.00 2.00 2.00Total2.00 - - None $$- $ --Total $$-$ 193367 DEPARTMENT SUMMARY BY BUSINESS UNIT BUSINESS UNIT FUND: Public WorksDEPARTMENT: WATER AND WASTEWATER UTILITIES BUDGET 2025 REVISED 2024 BUDGET 2024 ACTUAL 2023 Increase/ (Decrease) 2024 Budget/ 2025 Budget 51000 4,957,533 6,140,440 6,410,874 6,158,998WATER UTILITY $$$$0.30% 52000 4,557,589 5,573,210 4,959,130 6,605,105WASTEWATER UTILITY 18.52% Public Works TOTAL 11,713,650 11,370,004 12,764,1039,515,122 $$$8.97%$ REVENUES 51000 5,448,273 4,779,480 4,779,480 5,033,880WATER UTILITY $$$$5.32% 52000 5,217,377 5,348,650 5,344,650 5,450,730WASTEWATER UTILITY 1.91% WATER AND WASTEWATER UTILITY YEAR Water Wastewater 2023 $4,957,533 $4,557,589 2024B $6,140,440 $5,573,210 2024R $6,410,874 $4,959,130 2025B $6,158,998 $6,605,105 $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000 2023 2024B 2024R 2025B E X P E N S E S YEAR WATER AND WASTEWATER UTILITY Water Wastewater 194368 WATER AND WASTEWATER FUND PROJECTION 2023 2024 2025 2026 AVAILABLE FOR APPROPRIATION Actual Revised Budget Projected PRIOR YEAR RETAINED EARNINGS 18,333,182$ 19,483,711$ 19,769,837$ 20,302,944$ Revenues Charges for Service: Water & Wastewater Usage 10,241,076 9,945,380 10,305,860 10,615,036 Miscellaneous Revenues Interest 226,423 58,000 58,000 55,000 Other Revenues 198,151 120,750 120,750 120,750 Total Miscellaneous Revenues 424,574 178,750 178,750 175,750 Total Revenues 10,665,650 10,124,130 10,484,610 10,790,786 Expenses Personal Services 2,634,226 2,711,570 2,842,670 2,942,163 Other Services and Charges 5,030,753 5,359,410 5,324,680 5,511,044 Depreciation 1,378,469 1,573,120 1,608,650 1,656,910 Interest 171,673 193,904 175,503 156,940 Total Operating Expenses 9,215,121 9,838,004 9,951,503 10,267,057 Net Income (Loss)1,450,529 286,126 533,107 523,729 Operating Transfers From (To) Projects Funds (300,000) - - - (300,000) - - - RETAINED EARNINGS 19,483,711 19,769,837 20,302,944 20,826,673 BOND PRINCIPAL *-$ 628,000$ 649,600$ 661,200$ CAPITAL OUTLAY **-$ 904,000$ 2,163,000$ -$ * Bonds and internal loans are not recorded as current expenses, but rather as adjustments to cash position. ** Capital outlay expense is recorded as depreciation over the useful life of the fixed asset. 195369 BUDGET SUMMARY WATER FUND PROJECTION 2023 2024 2025 2026 AVAILABLE FOR APPROPRIATION Actual Revised Budget Projected PRIOR YEAR RETAINED EARNINGS 10,162,986$ 10,653,726$ 10,397,832$ 10,360,264$ Revenues Water Usage 5,175,904$ 4,613,480$ 4,867,880$ 5,013,916$ Miscellaneous Revenues Interest 74,217 46,000 46,000 40,000 Other Revenues 198,151 120,000 120,000 120,000 Total Miscellaneous Revenues 272,368 166,000 166,000 160,000 Total Revenues 5,448,272 4,779,480 5,033,880 5,173,916 Expenses Personal Services 1,470,894 1,482,600 1,554,990 1,609,415 Other Services and Charges 2,249,915 2,126,970 2,068,285 2,140,675 Depreciation 1,112,012 1,281,530 1,319,980 1,359,579 Interest 124,711 144,274 128,193 111,920 Total Operating Expenses 4,957,532 5,035,374 5,071,448 5,221,589 Net Income 490,740 (255,894) (37,568) (47,673) RETAINED EARNINGS 10,653,726 10,397,832 10,360,264 10,312,591 BOND PRINCIPAL *-$ 571,500$ 587,550$ 598,600$ CAPITAL OUTLAY **-$ 804,000$ 500,000$ -$ ***Water Revenue Bond Debt Coverage 0.98 (0.36)(0.05)(0.07) * Bonds and internal loans are not recorded as current expenses, but rather as adjustments to cash position. ** Capital outlay expense is recorded as depreciation over the useful life of the fixed asset. ***Calculation excludes depreciation. 196370 WATER UTILITY DIVISION MISSION STATEMENT The Public Works Department works hard to sustain and improve the quality of life for our community by offering the highest standards in critical municipal services and providing them in a timely, responsible and professional manner. DIVISION FOCUS To provide dependable, quality, high-grade softened water to the City of Richfield. Water is supplied by operating a 14 million-gallon per day lime softening plant 24 hours a day, 365 days per year. The water is delivered to 10,820 services by a 117-mile piping system that ranges in size from 4 inches to 24 inches in diameter. The piping system services two towers that store 2.5 million gallons of water, 1,062 hydrants, and approximately 2,460 valves. A clearwell reservoir of 2.5 million gallons of water is operated in conjunction with the treatment and distribution system for both maintaining water system demand and having a reserve for fire suppression. The division also produces the annual Consumer Confidence Report and distributes the report to all residents and businesses. 2024 HIGHLIGHTS • Completed the Citywide water meter upgrade, ultimately enhancing the accuracy and efficiency of the water delivery service. Supply issues are the reason for the delay in completing this project (City Council Priority/Outcome 1b-c & 3a). • Utilized and further refined the utilities risk and resiliency plan and program for resilience of our water infrastructure (City Council Priority/Outcome 1c & 3a-c). • Complete the Water Distribution Model Update and CIP Equity Analysis. (City Council Priority/Outcome 1c, 3a, 3c, 5a & 5c). • Completed an alternatives analysis for a Water System Interconnect with an adjacent community and selected a strategy for design and development. (City Council Priority/Outcome 2c & 3a). • Completed an Arc Flash Hazard Analysis at the water treatment plant to satisfy OSHA requirements. (City Council Priority/Outcome 1b-c & 4a-b). • Participated in the State Commerce Department’s Energy Assistance Program for financial assistance with utility bills (City Council Priority/Outcome 2c & 5a). • Design/Development/Roll-out of Opworks for water plant operations. Opworks will be the new working dashboard for monitoring plant operations and treatment. (City Council Priority/Outcome 1c & 3b-c). 197371 2025 GOALS • Cyber Security System Assessment and Certification of Operations Technology at the Water Treatment Plant (City Council Priority/Outcome 1c, 3a & 4b). • Utilize and further refine the utilities risk and resiliency plan and program for resilience of our water infrastructure (City Council Priority/Outcome 1c & 3a-c). • Continue with the design/development effort of a water system interconnect with the City of Minneapolis. (City Council Priority/Outcome 2c & 3a). • Continue with the Trust the Tap Campaign for promoting the Richwater Brand and consumption of drinking water produced by Richfield. (City Council Priority/Outcome 1a, 3c & 5a). • Maintain participation in the State Commerce Department’s Energy Assistance Program for financial assistance with utility bills (City Council Priority/Outcome 2c & 5a). DIVISION EXPENDITURE COMMENT The 2024 Revised Budget reflects an increase of 3.60% from the 2024 Adopted Budget primarily due to increases in personnel services, a 92% increase in lime sludge hauling costs, impacting the maintenance and repair (6205) line-item budget and overall increases in chemical costs (6413). The 2025 Proposed Budget reflects an increase of 3.99% from the 2024 Adopted Budget. Despite increases in hauling and chemical costs, reduced planned expenditures in professional services (6103) offset those increases for the proposed 2025 budget. 198372 WATER UTILITYFUND: DETAIL REVENUES BY BUSINESS UNIT CLASSIFICATIONS Public WorksDEPARTMENT: BUDGET 2025 REVISED 2024 BUDGET 2024 ACTUAL 2023 WATER UTILITY - 51000BUSINESS UNIT: License & permits 4164 - 2,500 2,500 2,500Water Permit $$$$ 2,500 2,500 2,500- License & permits Total $$$$ Intergovernmental Revenues 4244 10,000 10,000 10,000 10,000Grants Other $$$$ 10,000 10,000 10,00010,000Intergovernmental Revenues Total $$$$ Miscellaneous Revenues 4609 8,824 - - - Change in Fair Value $$$$ - - - 8,824Miscellaneous Revenues Total $$$$ Special Assessments 4740 12,369 4,500 4,500 4,500Special Assessments-Penalty &$$$$ 4,500 4,500 4,50012,369Special Assessments Total $$$$ Utility Revenues 4812 3,893,625 3,634,000 3,634,000 3,888,400Metered Water - Tax Exempt $$$$ 4814 779,439 500,000 500,000 500,000Metered Water 4816 428,143 433,600 433,600 433,600Water Service Charges 4818 30,328 26,380 26,380 26,380Other Water Charges/Services 4848 32,000 12,500 12,500 12,500Certification Fee 4,606,480 4,606,480 4,860,8805,163,535Utility Revenues Total $$$$ Other Income 8011 63,140 46,000 46,000 46,000Investment Earnings $$$$ 8012 2,253 - - - Change in Fair Value 8035 188,152 110,000 110,000 110,000Other Miscellaneous Revenues 156,000 156,000 156,000253,545Other Income Total $$$$ WATER UTILITY TOTAL 4,779,480 4,779,480 5,033,8805,448,273$$$$ 199373 DETAIL EXPENDITURES BY BUSINESS UNIT CLASSIFICATIONS BUDGET 2025 REVISED 2024 BUDGET 2024 ACTUAL 2023 WATER UTILITYFUND: Public WorksDEPARTMENT: WATER UTILITY - 51000BUSINESS UNIT: Personal Services 6005 868,819 855,750 881,480 923,940Full Time $$$$ 6007 3,658 22,620 21,760 22,360Seasonal 6009 51,822 35,000 35,000 35,000Overtime 6031 54,778 54,410 54,490 57,140Employer Social Security 6032 12,811 12,730 12,750 13,360Employer Medicare 6033 66,377 63,770 64,630 67,810Employer Pera 6035 126,262 138,330 144,870 156,310Medical Insurance 6036 6,854 7,510 7,530 7,560Dental Insurance 6037 577 420 420 450Term Life 6038 36,864 38,150 38,150 38,150Workers Compensation 6040 1,252 1,510 1,520 1,600Long Term Disability 6051 45,000 50,000 60,000 65,000Interdepartmental Labor 6052 195,820 160,000 160,000 166,310Administrative Charges 1,440,200 1,482,600 1,554,9901,470,894Personal Services Total $$ $$ Other Services & Charges 6103 384,623 318,570 319,420 229,875Professional Services -General $$$$ 6201 - 1,750 1,750 1,750Rents & Leases 6202 50,360 52,520 52,520 29,250Data Processing Rental 6203 1,406 - - - Motor Pool Fixed Rental 6204 52,836 54,950 54,950 57,150Motor Pool Operating Rental 6205 446,654 459,300 492,300 504,300Maintenance & Repairs 6207 335,522 365,000 365,000 365,000Utility Services 6301 21,590 12,000 12,000 16,000Advertising & Publication 6302 39,239 13,000 13,200 13,200Communications 6303 13,004 15,300 16,300 18,000Professional Development 6305 6,314 9,000 7,000 7,000Subscriptions & Memberships 6307 46,017 35,700 35,700 37,130Insurance & Bonds 6308 35,980 37,240 37,240 38,730Property Liability 6310 11,700 15,250 19,340 19,750Taxes & Licenses 6315 5,350 1,750 1,750 1,750Other Contractual Services 6401 1,530 2,000 2,000 2,000Office Supplies 6402 683 500 500 500Copy Charges 6403 1,699 13,000 15,000 16,000Postage 6409 6,436 7,000 8,000 9,000Uniforms & Clothing 6410 56,591 67,000 67,000 67,000Small Tools & Parts 6412 50,340 43,500 49,500 55,000Maint. & Const. Materials 6413 523,393 462,730 499,500 522,900Chemicals 6414 36,641 46,500 46,500 46,500Other Supplies 6513 44,844 10,500 10,500 10,500Other Charges 2,044,060 2,126,970 2,068,2852,172,752Other Services & Charges Total $$ $$ 200374 DETAIL EXPENDITURES BY BUSINESS UNIT CLASSIFICATIONS BUDGET 2025 REVISED 2024 BUDGET 2024 ACTUAL 2023 WATER UTILITYFUND: Public WorksDEPARTMENT: WATER UTILITY - 51000BUSINESS UNIT: Depreciation 6610 1,112,012 1,281,530 1,281,530 1,319,980Depreciation$$$$ 1,281,530 1,281,530 1,319,9801,112,012DepreciationTotal$$ $$ Capital Outlay 7350 72,987 727,000 704,000 450,000Other Improvements $$$$ 7400 4,176 - 100,000 50,000Machinery & Equipment 727,000 804,000 500,00077,163Capital Outlay Total $$ $$ Other Financing Uses 8521 - 540,000 571,500 587,550Principal Payments $$$$ 8522 124,474 106,350 142,974 126,693Interest Payments 8523 238 1,300 1,300 1,500Paying Agent Fees 647,650 715,774 715,743124,712Other Financing Uses Total $$ $$ 6,140,440 6,410,874 6,158,9984,957,533WATER UTILITY TOTAL $$ $$ 201375 WATER UTILITYFUND: Public WorksDEPARTMENT: WATER UTILITY - 51000BUSINESS UNIT: DIVISION PERSONNEL CLASSIFICATIONS SALARY GRADE NUMBER OF EMPLOYEES 2024 REVISED 2025 BUDGET 2024 ADOPTED CAPITAL OUTLAY ITEMS 2024 REVISED 2025 BUDGET 2024 ADOPTED Regular Full-Time Employees - - M-3Utility Superintendent .50 - - M-1Utility Supervisor .50 4.00 4.00LT-2Water Plant Operator 4.00 2.00 2.00LT-2Water Plant Mechanic 2.00 2.00 2.00LT-1Public Works Worker 2.00 - - GS-3Utility Billing Clerk .80 - - GS-2Senior Office Assistant .15 - - GS-6GIS Coordinator .15 - - M-2Assistant Utility Superintendent .35 .50 .5016Utility Superintendent - .50 .5014Utility Supervisor - .80 .808Utility Billing Clerk - .15 .158Senior Office Assistant - .15 .1512GIS Coordinator - .35 .3515Assistant Utility Superintendent - 10.45 10.45Total10.45 62,000 - Filter Press Rehab $$100,000$ 180,000 - Water Plant/Lift Station Network 180,000 70,000 - Water Plant HVAC 25,000 20,000 - HART System Expansion 50,000 300,000 - Watermain Rehabilitation 300,000 72,000 - Water Plant Security 72,000 - 125,000Water Plant Chlorine Storage Area - - 150,000Water Plant Elevator Replacement - - 25,000Water Plant Instruments & Controls - - 100,000Water Plant Eye/Shower Safety Station - - 50,000Sludge Pump Replacement - 100,000 50,000Water Meter Replacement - 804,000 500,000Total$$727,000$ 202376 Department/Division Actual Actual Budget Budget 2022 2023 2024R 2025P Inputs: Number of Full-Time & Part-Time Employees 10.45 10.45 10.45 10.45 Division Operating Revenues 5,136,729$ 5,792,592$ 4,779,480$ 4,881,480$ Division Operating Expenses 2,118,376$ 2,172,752$ 2,126,966$ 2,068,282$ Principal Payments and Interest 136,701$ 124,712$ 715,774$ 715,743$ Capital Outlay (excluding Depreciation)129,349$ 1,743,750$ 804,000$ 500,000$ Outputs: Total Miles of Water Mains 117 117 117 117 Water Pumped in Gallons 984,426,295 1,020,386,274 1,000,000,000 1,000,000,000 Total WM Replace/Rehab (feet)1,300 2,100 1000 1000 Total WM Condition Assessment (feet)24,747 n/a n/a n/a Annual Number of Water Main Breaks 18 11 12 12 Effectiveness Measures: Percent WM Replaced/Rehabbed 0.21%0.34%0.16%0.16% Percent WM Condition Assessment 4.01%n/a n/a n/a Percent Service Interuptions 1.00%1.00%1.00%1.00% Efficiency Measures: Operating Cost Per 1 Million Gallons Pumped 2,152$ 2,129$ 2,127$ 2,068$ Cost per Capita (excluding Capital Outlay)60.96$ 62.10$ #76.84$ 75.26$ Public Works/Water Utility Performance Measures 203377 GENERAL OBLIGATION REFUNDING BONDS, SERIES 2015B SCHEDULE OF DEBT SERVICE REQUIREMENTS December 31, 2024 PAYMENT UNPAID YEAR PRINCIPAL INTEREST TOTAL PRINCIPAL 2024 - 1,170,000 2025 380,000 19,600 399,600 790,000 2026 390,000 11,900 401,900 400,000 2027 400,000 4,000 404,000 - 1,170,000$ 35,500$ 1,205,500$ 204378 WATER GENERAL OBLIGATION BONDS, SERIES 2019A SCHEDULE OF DEBT SERVICE REQUIREMENTS December 31, 2024 PAYMENT UNPAID YEAR PRINCIPAL INTEREST TOTAL PRINCIPAL 2024 1,005,000 2025 50,000 31,200 81,200 955,000 2026 50,000 29,200 79,200 905,000 2027 50,000 27,200 77,200 855,000 2028 55,000 25,100 80,100 800,000 2029 55,000 23,175 78,175 745,000 2030 60,000 21,450 81,450 685,000 2031 60,000 19,650 79,650 625,000 2032 60,000 17,850 77,850 565,000 2033 65,000 15,975 80,975 500,000 2034 65,000 14,025 79,025 435,000 2035 65,000 12,075 77,075 370,000 2036 70,000 10,050 80,050 300,000 2037 70,000 7,950 77,950 230,000 2038 75,000 5,775 80,775 155,000 2039 75,000 3,525 78,525 80,000 2040 80,000 1,200 81,200 - 1,005,000$ 265,400$ 1,270,400$ 205379 WATER GENERAL OBLIGATION BONDS, SERIES 2020A SCHEDULE OF DEBT SERVICE REQUIREMENTS December 31, 2024 PAYMENT UNPAID YEAR PRINCIPAL INTEREST TOTAL PRINCIPAL 2024 1,695,000 2025 125,000 40,550 165,550 1,570,000 2026 125,000 36,800 161,800 1,445,000 2027 130,000 32,975 162,975 1,315,000 2028 135,000 29,000 164,000 1,180,000 2029 140,000 24,875 164,875 1,040,000 2030 145,000 20,600 165,600 895,000 2031 145,000 16,975 161,975 750,000 2032 150,000 14,025 164,025 600,000 2033 60,000 11,925 71,925 540,000 2034 65,000 10,675 75,675 475,000 2035 65,000 9,375 74,375 410,000 2036 65,000 8,075 73,075 345,000 2037 65,000 6,775 71,775 280,000 2038 70,000 5,390 75,390 210,000 2039 70,000 3,903 73,903 140,000 2040 70,000 2,363 72,363 70,000 2041 70,000 788 70,788 - 1,695,000$ 275,068$ 1,970,068$ 206380 BUDGET SUMMARY WASTEWATER UTILITY FUND PROJECTION 2023 2024 2025 2026 AVAILABLE FOR APPROPRIATION Actual Revised Budget Projected PRIOR YEAR RETAINED EARNINGS 8,170,196$ 8,829,985$ 9,372,005$ 9,942,680$ Revenues Sewer Usage 5,065,172 5,331,900 5,437,980 5,601,119 Miscellaneous Revenues Interest 152,206 12,000 12,000 15,000 Other Revenues - 750 750 750 Total Miscellaneous Revenues 152,206 12,750 12,750 15,750 Total Revenues 5,217,378 5,344,650 5,450,730 5,616,869 Expenses Personal Services 1,163,332 1,228,970 1,287,680 1,332,749 Other Services and Charges 2,780,838 3,232,440 3,256,395 3,370,369 Depreciation 266,457 291,590 288,670 297,330 Interest 46,962 49,630 47,310 45,020 Operating Expenses 4,257,589 4,802,630 4,880,055 5,045,468 Net Income 959,789 542,020 570,675 571,402 Operating Transfers From (To) Projects Funds (300,000) - - - (300,000) - - - RETAINED EARNINGS 8,829,985 9,372,005 9,942,680 10,514,082 BOND PRINCIPAL *-$ 56,500$ 62,050$ 62,600$ CAPITAL OUTLAY **-$ 100,000$ 1,663,000$ -$ ***Wastewater Revenue Bond Coverage - - 12.06 5.31 * Bonds are not recorded as current expenses, but rather as adjustments to cash position. ** Capital outlay expense is recorded as depreciation over the useful life of the fixed asset. ***Calculation excludes depreciation. 207381 WASTEWATER UTILITY DIVISION MISSION STATEMENT The Public Works Department works hard to sustain and improve the quality of life for our community by offering the highest standards in critical municipal services and providing them in a timely, responsible and professional manner. DIVISION FOCUS To provide responsible collection and disposal of wastewater for the community with minimal inconvenience to residents and businesses. The division focus is operation and maintenance of a 100-mile collection system consisting of pipes in diameter from 9 inches to 36 inches. This collection system serves approximately 10,820 services. This division also operates a total of 9 sanitary sewer lift stations that lift wastewater from low areas to a higher elevation where it flows by gravity to the Metropolitan Council Environmental Services (MCES) wastewater system. 2024 HIGHLIGHTS • Continued to be aggressive with maintenance on the wastewater collection system by jetting/proofing the entire city on an annual basis, including televising and root sawing (City Council Priority/Outcome 1c & 3a). • Completed Sanitary Sewer Lift Station Condition Assessment and evaluated rehabilitation recommendations (City Council Priority/Outcome 1b-c & 3a). • Participated in the State Commerce Department’s Energy Assistance Program for financial assistance with utility bills (City Council Priority/Outcome 2c & 5a). • Initiated a city-wide sanitary sewer model to review serviceability and provide a critical analysis of the system (City Council Priority/Outcome 1b-c & 3a). 2025 GOALS • Continue the sanitary sewer main lining program (City Council Priority/Outcome 1c & 3a). • Continue to be aggressive with maintenance on the wastewater collection system by jetting/proofing the entire City on an annual basis, including televising and root sawing (City Council Priority/Outcome 1c & 3a). • Begin to program Lift Station Improvement projects for the future (City Council Priority/Outcome 1b-c & 3a). • Maintain participation in the State Commerce Department’s Energy Assistance Program for financial assistance with utility bills (City Council Priority/Outcome 2c & 5a). 208382 • Complete a city-wide sanitary sewer model to review serviceability and provide a critical analysis of the system (City Council Priority/Outcome 1b-c & 3a). • Initiate a pump replacement program for the sanitary sewer lift stations. (City Council Priority/Outcome 3a & 3b). DIVISION EXPENDITURE COMMENT Approximately 60% of the Wastewater Division expenditures are attributed to the Metropolitan Council Environmental Services (MCES) charges for providing wastewater treatment services for the City of Richfield. The 2024 charge from MCES is $2,557,715 and the 2025 MCES charge is $2,580,868; this a 0.91% increase of MCES charges for the 2025 Proposed Budget. The 2024 Revised Budget reflects an increase of 1.14% from the 2024 Adopted Budget. This is largely due to the delay in completion of the Lift Station Condition Assessment effort as those costs were planned to be a 2023 professional services (6103) expense. The 2025 Proposed Budget reflects an increase of 3.01% from the 2024 Adopted Budget primarily due to increases in personnel services. 209383 WASTEWATER UTILITYFUND: DETAIL REVENUES BY BUSINESS UNIT CLASSIFICATIONS Public WorksDEPARTMENT: BUDGET 2025 REVISED 2024 BUDGET 2024 ACTUAL 2023 WASTEWATER UTILITY - 52000BUSINESS UNIT: License & permits 4162 9,060 15,000 15,000 15,000Sewer Permit $$$$ 15,000 15,000 15,0009,060License & permits Total $$$$ Miscellaneous Revenues 4609 4,682 - - - Change in Fair Value $$$$ - - - 4,682Miscellaneous Revenues Total $$$$ Utility Revenues 4832 5,056,112 5,303,900 5,303,900 5,409,980Sewer Charges $$$$ 4836 - 500 500 500Other Sewer Charges/Services 4838 - 4,000 - - Sewer Availability Charge 4848 - 12,500 12,500 12,500Certification Fee 5,320,900 5,316,900 5,422,9805,056,112Utility Revenues Total $$$$ Other Income 8011 140,803 12,000 12,000 12,000Investment Earnings $$$$ 8012 6,720 - - - Change in Fair Value 8035 - 750 750 750Other Miscellaneous Revenues 12,750 12,750 12,750147,523Other Income Total $$$$ WASTEWATER UTILITY TOTAL 5,348,650 5,344,650 5,450,7305,217,377$$$$ 210384 DETAIL EXPENDITURES BY BUSINESS UNIT CLASSIFICATIONS BUDGET 2025 REVISED 2024 BUDGET 2024 ACTUAL 2023 WASTEWATER UTILITYFUND: Public WorksDEPARTMENT: WASTEWATER UTILITY - 52000BUSINESS UNIT: Personal Services 6005 674,505 690,490 689,380 723,030Full Time $$$$ 6007 4,928 22,620 22,680 23,330Seasonal 6009 8,649 20,000 20,000 20,000Overtime 6031 39,561 43,340 42,460 44,530Employer Social Security 6032 9,252 10,140 9,600 10,080Employer Medicare 6033 48,827 51,370 50,590 53,110Employer Pera 6035 103,875 126,740 126,070 135,990Medical Insurance 6036 5,346 6,100 6,080 6,110Dental Insurance 6037 449 340 340 360Term Life 6038 21,036 21,780 21,780 21,780Workers Compensation 6040 1,084 1,210 1,190 1,250Long Term Disability 6051 50,000 70,000 82,000 85,000Interdepartmental Labor 6052 195,820 160,000 160,000 166,310Administrative Charges 6054 - - (3,200) (3,200)Interdepartmental Labor Credit 1,224,130 1,228,970 1,287,6801,163,332Personal Services Total $$ $$ Other Services & Charges 6103 125,839 220,870 261,870 242,675Professional Services -General $$$$ 6202 24,130 24,980 24,980 29,250Data Processing Rental 6203 323 - - - Motor Pool Fixed Rental 6204 72,720 75,630 75,630 78,660Motor Pool Operating Rental 6205 45,872 115,000 115,000 125,000Maintenance & Repairs 6207 10,725 26,250 26,250 26,250Utility Services 6301 235 5,000 5,000 5,000Advertising & Publication 6302 13,161 13,000 14,300 14,300Communications 6303 14,160 11,800 13,400 14,900Professional Development 6305 917 250 250 250Subscriptions & Memberships 6307 16,543 10,120 10,120 10,520Insurance & Bonds 6308 7,170 7,420 7,420 7,720Property Liability 6310 - 200 200 200Taxes & Licenses 6315 20,182 21,000 21,000 21,000Other Contractual Services 6401 197 100 100 100Office Supplies 6403 305 100 100 100Postage 6409 7,810 6,000 7,500 8,000Uniforms & Clothing 6410 25,897 29,000 29,000 29,000Small Tools & Parts 6412 5,110 42,250 42,250 42,250Maint. & Const. Materials 6414 1,134 9,850 9,850 9,850Other Supplies 6513 - 10,500 10,500 10,500Other Charges 629,320 674,720 675,525392,430Other Services & Charges Total $$ $$ MCES Charges 6601 2,379,837 2,557,720 2,557,720 2,580,870MCES Charges $$$$ 2,557,720 2,557,720 2,580,8702,379,837MCES Charges Total $$ $$ 211385 DETAIL EXPENDITURES BY BUSINESS UNIT CLASSIFICATIONS BUDGET 2025 REVISED 2024 BUDGET 2024 ACTUAL 2023 WASTEWATER UTILITYFUND: Public WorksDEPARTMENT: WASTEWATER UTILITY - 52000BUSINESS UNIT: Depreciation 6610 266,457 291,590 291,590 288,670Depreciation$$$$ 291,590 291,590 288,670266,457DepreciationTotal$$ $$ Capital Outlay 7350 7,795 800,000 - 1,613,000Other Improvements $$$$ 7400 776 - 100,000 50,000Machinery & Equipment 800,000 100,000 1,663,0008,571Capital Outlay Total $$ $$ Other Financing Uses 8511 300,000 - - - Operating Transfers Out $$$$ 8521 - 40,000 56,500 62,050Principal Payments 8522 46,962 30,300 49,480 47,110Interest Payments 8523 - 150 150 200Paying Agent Fees 70,450 106,130 109,360346,962Other Financing Uses Total $$ $$ 5,573,210 4,959,130 6,605,1054,557,589WASTEWATER UTILITY TOTAL $$ $$ 212386 WASTEWATER UTILITYFUND: Public WorksDEPARTMENT: WASTEWATER UTILITY - 52000BUSINESS UNIT: DIVISION PERSONNEL CLASSIFICATIONS SALARY GRADE NUMBER OF EMPLOYEES 2024 REVISED 2025 BUDGET 2024 ADOPTED CAPITAL OUTLAY ITEMS 2024 REVISED 2025 BUDGET 2024 ADOPTED Regular Full-Time Employees - - M-3Utility Superintendent .50 - - M-1Utility Supervisor .50 6.00 6.00LT-1Public Works Worker 6.00 - - GS-3Utility Billing Clerk .80 - - GS-2Senior Office Assistant .15 - - M-2Assistant Utility Superintendent .35 - - GS-6GIS Coordinator .15 .50 .5016Utility Superintendent - .50 .5014Utility Supervisor - .80 .808Utility Billing Clerk - .15 .158Senior Office Assistant - .35 .3515Assistant Utility Superintendent - .15 .1512GIS Coordinator - 8.45 8.45Total8.45 - 900,000Sewer Main Lining $$800,000$ - 163,000Public Works Storage Facility - - 300,000Lift 7 Reconstruction - - 250,000Sanitary Sewer Hot Spot - 100,000 50,000Water Meter Replacement - 100,000 1,663,000Total$$800,000$ 213387 Department/Division Actual Actual Budget Budget 2022 2023 2024R 2025P Inputs: Number of Full-Time & Part-Time Employees 8.45 8.45 8.45 8.45 Division Operating Revenues 5,213,287$ 5,217,377$ 5,348,650$ 5,454,728$ Division Operating Expenses & MCES 3,922,974$ 3,939,619$ 4,461,392$ 4,544,071$ Outputs: Total Miles of Sanitary Sewer Mains 113 113 113 113 Total Sanitary Flow in Gallons 748,160,000 741,020,000 739,020,000 738,860,000 Effectiveness Measures: Accumulative Sanitary Main Lined/ Replaced (feet) 59,881 86,300 87,000 111,300 % of System Replaced/Lined 10.04% 14.46% 14.58% 18.65% Sanitary Sewer Back Ups Caused by City Main 0 1 0 0 Efficiency Measures: Annual Expense Per Capita for Sanitary System and Disposal 106.04$ 106.49$ 120.60$ 122.83$ Public Works/Wastewater Utility Performance Measures 214388 SEWER GENERAL OBLIGATION BONDS, SERIES 2019A SCHEDULE OF DEBT SERVICE REQUIREMENTS DECEMBER 31, 2024 PAYMENT UNPAID YEAR PRINCIPAL INTEREST TOTAL PRINCIPAL 920,000 2025 45,000 28,600 73,600 875,000 2026 45,000 26,800 71,800 830,000 2027 50,000 24,900 74,900 780,000 2028 50,000 22,900 72,900 730,000 2029 50,000 21,150 71,150 680,000 2030 55,000 19,575 74,575 625,000 2031 55,000 17,925 72,925 570,000 2032 55,000 16,275 71,275 515,000 2033 60,000 14,550 74,550 455,000 2034 60,000 12,750 72,750 395,000 2035 60,000 10,950 70,950 335,000 2036 65,000 9,075 74,075 270,000 2037 65,000 7,125 72,125 205,000 2038 65,000 5,175 70,175 140,000 2039 70,000 3,150 73,150 70,000 2040 70,000 1,050 71,050 - 920,000$ 241,950$ 1,161,950$ 215389 DEPARTMENT SUMMARY BY BUSINESS UNIT BUSINESS UNIT BUDGET 2025 REVISED 2024 BUDGET 2024 ACTUAL 2023 STORMWATER UTILITYFUND: Public WorksDEPARTMENT: Increase/ (Decrease) 2024 Budget/ 2025 Budget 2,566,206 4,578,530 3,828,080 4,551,560STORMWATER UTILITY $$$$(0.59%)53000 4,578,530 3,828,080 4,551,5602,566,206Public Works TOTAL $$$$(0.59%) REVENUES 2,705,350 2,517,660 2,544,660 2,517,660STORMWATER UTILITY $$$$0.00%53000 STORM SEWER UTILITY YEAR AMOUNT 2023 $2,566,206 2024B $4,578,530 2024R $3,828,080 2025B $4,551,560 $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 2023 2024B 2024R 2025B E X P E N S E S YEAR STORM SEWER UTILITY 216390 BUDGET SUMMARY STORMWATER UTILITY FUND PROJECTION 2023 2024 2025 2026 AVAILABLE FOR APPROPRIATION Actual Revised Budget Projected PRIOR YEAR RETAINED EARNINGS 8,839,509$ 8,978,649$ 8,665,229$ 8,408,729$ Revenues Storm Sewer Usage 2,219,957 2,324,200 2,324,200 2,393,930 Local Grants 10,000 27,000 - - Miscellaneous Revenues 475,393 193,460 193,460 199,270 Total Revenues 2,705,350 2,544,660 2,517,660 2,593,200 Expenses Personal Services 575,110 535,890 541,470 560,420 Other Services and Charges 1,065,329 1,285,880 1,219,910 1,262,610 Depreciation 713,849 807,570 799,490 823,475 Interest and amortization 211,922 228,740 213,290 195,155 Total Operating Expenses 2,566,210 2,858,080 2,774,160 2,841,660 Net Income (Loss)139,140 (313,420) (256,500) (248,460) Special Item - - - - RETAINED EARNINGS 8,978,649 8,665,229 8,408,729 8,160,269 BOND PRINCIPAL *-$ 557,000$ 575,400$ 588,800$ CAPITAL OUTLAY **-$ 413,000$ 1,202,000$ -$ ***Stormwater Revenue Bond Coverage 0.27 (0.40) (0.33) (0.32) * Bonds are not recorded as current expenses, but rather as adjustments to the cash position. ** Capital outlay expense is recorded as depreciation over the useful life of the fixed asset. ***Calculation excludes depreciation. 217391 STORM WATER UTILITY DIVISION MISSION STATEMENT The Public Works Department works hard to sustain and improve the quality of life for our community by offering the highest standards in critical municipal services and providing them in a timely, responsible and professional manner. DIVISION FOCUS To provide flood protection and environmentally responsible management of storm water for the City of Richfield, as well as community outreach to residents and businesses on the impacts they have on the quality of ponds, lakes, and streams. The Division’s mission is achieved by City of Richfield staff and contractors, who perform the following functions: • Maintaining compliance with the Municipal Separate Storm Sewer Systems (MS4) permit issued by the Minnesota Pollution Control Agency (MPCA) for the operations of the City’s storm sewer system; • Active education and outreach activities; • Maintaining and operating eleven storm water lift stations; • Contracting with the Street Division for the sweeping of streets to remove silt, organic matter, and phosphorus; • Water quality monitoring; • Operating and maintaining a flocculation treatment system for the removal of phosphorus to fulfill watershed reduction requirements; and • Improving the flood protection of property by upgrading the storm water system as opportunities arise. 2024 HIGHLIGHTS • Continued visual inspections for storm system condition assessment (City Council Priority/Outcome 1c, 3a & 3c). • Continued storm system manhole structure assessment and rehabilitation (City Council Priority/Outcome 1c, 3a & 3c). • Maintained the City’s Regulatory Program associated with the Municipal Separate Storm Sewer System Permit (City Council Priority/Outcome 1c, 3a & 3c). • Completed the development and roll-out of a Stormwater Pond Prioritization Plan (City Council Priority/Outcome 1a, 3a & 3c). • Initiated an engineering study to rehabilitate Adam’s Hill Pond and explore opportunities for stormwater treatment (City Council Priority/Outcome 1c, 3a & 3c). 218392 • Initiated an effort to update the stormwater model and comprehensive plan (City Council Priority/Outcome 1c, 3a & 3c). • Participated in the State Commerce Department’s Energy Assistance Program for financial assistance with utility bills (City Council Priority/Outcome 2c & 5a). 2025 GOALS • Continue visual inspections for storm system condition assessment (City Council Priority/Outcome 1c, 3a & 3c). • Continue storm system manhole structure assessment and rehabilitation (City Council Priority/Outcome 1c, 3a & 3c). • Maintained the City’s Regulatory Program associated with the Municipal Separate Storm Sewer System Permit (City Council Priority/Outcome 1c, 3a & 3c). • Begin targeted storm system improvements based on hydraulic model and Storm System Risk Assessment (City Council Priority/Outcome 1c, 3a & 3c). • Maintain participation in the State Commerce Department’s Energy Assistance Program for financial assistance with utility bills (City Council Priority/Outcome 2c & 5a). DIVISION EXPENDITURE COMMENT The 2024 Revised Budget reflects an increase of 0.57% from the 2024 Adopted Budget. The 2025 Proposed Budget reflects a decrease of 2.76% from the 2024 Adopted Budget. 219393 STORMWATER UTILITYFUND: DETAIL REVENUES BY BUSINESS UNIT CLASSIFICATIONS Public WorksDEPARTMENT: BUDGET 2025 REVISED 2024 BUDGET 2024 ACTUAL 2023 STORMWATER UTILITY - 53000BUSINESS UNIT: Intergovernmental Revenues 4244 10,000 - - - Grants Other $$$$ 4290 - 27,000 - Other Local Grants - 27,000 - 10,000Intergovernmental Revenues Total $$$$ Miscellaneous Revenues 4609 28,690 - - - Change in Fair Value $$$$ - - - 28,690Miscellaneous Revenues Total $$$$ Utility Revenues 4848 - 2,500 2,500 2,500Certification Fee $$$$ 4852 2,219,957 2,321,700 2,321,700 2,321,700Storm Drainage Fee 2,324,200 2,324,200 2,324,2002,219,957Utility Revenues Total $$$$ Other Income 8011 273,357 20,000 20,000 20,000Investment Earnings $$$$ 8012 10,728 - - - Change in Fair Value 8035 162,618 173,460 173,460 173,460Other Miscellaneous Revenues 193,460 193,460 193,460446,703Other Income Total $$$$ STORMWATER UTILITY TOTAL 2,517,660 2,544,660 2,517,6602,705,350$$$$ 220394 DETAIL EXPENDITURES BY BUSINESS UNIT CLASSIFICATIONS BUDGET 2025 REVISED 2024 BUDGET 2024 ACTUAL 2023 STORMWATER UTILITYFUND: Public WorksDEPARTMENT: STORMWATER UTILITY - 53000BUSINESS UNIT: Personal Services 6005 152,931 171,270 163,220 172,800Full Time $$$$ 6009 123 - - - Overtime 6031 8,938 10,620 10,060 10,650Employer Social Security 6032 2,090 2,480 2,350 2,490Employer Medicare 6033 10,768 12,770 12,240 12,960Employer Pera 6035 19,977 26,310 26,570 28,710Medical Insurance 6036 1,217 1,420 1,380 1,390Dental Insurance 6037 103 80 80 80Term Life 6038 2,388 2,470 2,470 2,470Workers Compensation 6040 76 300 290 310Long Term Disability 6051 258,998 222,570 235,570 224,720Interdepartmental Labor 6052 117,500 81,660 81,660 84,890Administrative Charges 531,950 535,890 541,470575,109Personal Services Total $$ $$ Other Services & Charges 6103 200,910 301,970 300,420 222,120Professional Services -General $$$$ 6201 - 5,500 5,500 5,500Rents & Leases 6202 13,400 13,870 13,870 14,620Data Processing Rental 6203 258 - - - Motor Pool Fixed Rental 6204 142,404 148,100 148,100 154,020Motor Pool Operating Rental 6205 468,341 649,750 649,750 649,750Maintenance & Repairs 6207 32,437 31,250 31,250 31,250Utility Services 6301 5,423 3,400 3,400 3,400Advertising & Publication 6302 3,593 4,000 4,320 4,440Communications 6303 4,704 3,880 3,880 3,880Professional Development 6305 7,464 8,320 7,720 7,720Subscriptions & Memberships 6307 4,247 1,340 2,590 1,390Insurance & Bonds 6308 1,280 1,320 1,320 1,370Property Liability 6310 140 3,000 3,000 3,000Taxes & Licenses 6315 77,099 54,350 61,350 64,350Other Contractual Services 6401 42 150 150 150Office Supplies 6402 - 150 150 150Copy Charges 6403 - 50 50 50Postage 6409 526 - - - Uniforms & Clothing 6410 14,153 3,000 3,000 3,000Small Tools & Parts 6412 2,485 16,310 16,310 20,000Maint. & Const. Materials 6413 - 18,000 18,000 18,000Chemicals 6414 1,303 1,250 1,250 1,250Other Supplies 6513 - 10,500 10,500 10,500Other Charges 1,279,460 1,285,880 1,219,910980,209Other Services & Charges Total $$ $$ Depreciation 6610 713,849 807,570 807,570 799,490Depreciation$$$$ 221395 DETAIL EXPENDITURES BY BUSINESS UNIT CLASSIFICATIONS BUDGET 2025 REVISED 2024 BUDGET 2024 ACTUAL 2023 STORMWATER UTILITYFUND: Public WorksDEPARTMENT: STORMWATER UTILITY - 53000BUSINESS UNIT: 807,570 807,570 799,490713,849DepreciationTotal$$ $$ Capital Outlay 7350 85,117 1,070,000 413,000 1,202,000Other Improvements $$$$ 1,070,000 413,000 1,202,00085,117Capital Outlay Total $$ $$ Other Financing Uses 8521 - 605,000 557,000 575,400Principal Payments $$$$ 8522 211,447 282,250 226,440 210,290Interest Payments 8523 475 2,300 2,300 3,000Paying Agent Fees 889,550 785,740 788,690211,922Other Financing Uses Total $$ $$ 4,578,530 3,828,080 4,551,5602,566,206STORMWATER UTILITY TOTAL $$ $$ 222396 STORMWATER UTILITYFUND: Public WorksDEPARTMENT: STORMWATER UTILITY - 53000BUSINESS UNIT: DIVISION PERSONNEL CLASSIFICATIONS SALARY GRADE NUMBER OF EMPLOYEES 2024 REVISED 2025 BUDGET 2024 ADOPTED CAPITAL OUTLAY ITEMS 2024 REVISED 2025 BUDGET 2024 ADOPTED Regular Full-Time Employees - - GS-3Utility Billing Clerk .40 - - M-2Assistant Utilities Superintendent .30 - - GS-6GIS Coordinator .20 - - GS-6Water Resources Engineer 1.00 .40 .408Utility Billing Clerk - .30 .3015Assistant Utility Superintendent - .20 .2012GIS Coordinator - 1.00 1.0013Water Resources Engineer - 1.90 1.90Total1.90 200,000 200,000Manhole Structure Rehab $$200,000$ 200,000 200,000Storm Mains Rehab 200,000 - 550,000HUB Storm Improvements 500,000 13,000 - Irving Lift Station Improvements 80,000 - 90,000DSG Lift Station Improvements 90,000 - 162,000Public Works Storage Facility - - - - 413,000 1,202,000Total$$1,070,000$ 223397 Department/Division Public Works/Stormwater Utility Actual Actual Budget Budget 2022 2023 2024R 2025P Inputs: Number of Full-Time Employees 1.90 1.90 1.90 1.90 Division Operating Revenues 3,094,660$ 2,705,350$ 2,544,655$ 2,633,740$ Division Operating Expenses 2,085,996$ 2,481,164$ 3,415,080$ 3,349,560$ Outputs: Total Tons of Street Sweepings 235 385 300 300 Effectiveness Measures: Annual Pounds of TP* Removed from Sweeping Activities 53.9 57.4 57.4 57.4 Annual Pounds of TP* Removed from Infiltration and Floc Systems 70.05 121.0 121.0 121.0 Efficiency Measures: Total Cost for Street Sweeping 113,557$ 146,328$ 110,000$ 110,000$ Total cost for Infiltration/Floc 74,801$ 141,611$ 75,000$ 75,000$ Cost per Pound of TP* Removed 1,520$ 1,614$ 1,037$ 1,037$ Operating Expenses per Capita 56.39$ 67.07$ 92.31$ 90.54$ *TP = Total Phosphorus Performance Measures 224398 GENERAL OBLIGATION REFUNDING BONDS, SERIES 2015B SCHEDULE OF DEBT SERVICE REQUIREMENTS DECEMBER 31, 2024 PAYMENT UNPAID YEAR PRINCIPAL INTEREST TOTAL PRINCIPAL 485,000 2025 160,000 8,100 168,100 325,000 2026 160,000 4,900 164,900 165,000 2027 165,000 1,650 166,650 - 485,000$ 14,650$ 499,650$ 225399 STORM SEWER REVENUE BONDS, SERIES 2016A SCHEDULE OF DEBT SERVICE REQUIREMENTS DECEMBER 31, 2024 PAYMENT UNPAID YEAR PRINCIPAL INTEREST TOTAL PRINCIPAL $2,095,000 2025 140,000 46,115 186,115 1,955,000 2026 145,000 42,565 187,565 1,810,000 2027 150,000 39,615 189,615 1,660,000 2028 150,000 36,615 186,615 1,510,000 2029 155,000 33,565 188,565 1,355,000 2030 155,000 30,465 185,465 1,200,000 2031 160,000 27,235 187,235 1,040,000 2032 165,000 23,740 188,740 875,000 2033 165,000 20,028 185,028 710,000 2034 170,000 16,090 186,090 540,000 2035 175,000 11,863 186,863 365,000 2036 180,000 7,335 187,335 185,000 2037 185,000 2,497 187,497 - 2,095,000$ 337,728$ 2,432,728$ 226400 STORM SEWER GENERAL OBLIGATION BONDS, SERIES 2019A SCHEDULE OF DEBT SERVICE REQUIREMENTS DECEMBER 31, 2024 PAYMENT UNPAID YEAR PRINCIPAL INTEREST TOTAL PRINCIPAL $665,000 2025 30,000 20,700 50,700 635,000 2026 35,000 19,400 54,400 600,000 2027 35,000 18,000 53,000 565,000 2028 35,000 16,600 51,600 530,000 2029 40,000 15,300 55,300 490,000 2030 40,000 14,100 54,100 450,000 2031 40,000 12,900 52,900 410,000 2032 40,000 11,700 51,700 370,000 2033 40,000 10,500 50,500 330,000 2034 45,000 9,225 54,225 285,000 2035 45,000 7,875 52,875 240,000 2036 45,000 6,525 51,525 195,000 2037 45,000 5,175 50,175 150,000 2038 50,000 3,750 53,750 100,000 2039 50,000 2,250 52,250 50,000 2040 50,000 750 50,750 - 665,000$ 174,750$ 839,750$ 227401 STORM SEWER REVENUE BONDS, SERIES 2020B SCHEDULE OF DEBT SERVICE REQUIREMENTS DECEMBER 31, 2024 PAYMENT UNPAID YEAR PRINCIPAL INTEREST TOTAL PRINCIPAL $1,350,000 2025 140,000 20,930 160,930 1,210,000 2026 140,000 18,130 158,130 1,070,000 2027 145,000 15,280 160,280 925,000 2028 150,000 12,330 162,330 775,000 2029 150,000 9,330 159,330 625,000 2030 150,000 7,005 157,005 475,000 2031 155,000 5,250 160,250 320,000 2032 160,000 3,280 163,280 160,000 2033 160,000 1,120 161,120 - 1,350,000$ 92,655$ 1,442,655$ 228402 GENERAL OBLIGATION BONDS, SERIES 2022A SCHEDULE OF DEBT SERVICE REQUIREMENT DECEMBER 31, 2024 PAYMENT UNPAID YEAR PRINCIPAL INTEREST TOTAL PRINCIPAL 2025 155,000 168,300 323,300 4,130,000 2026 160,000 162,000 322,000 3,970,000 2027 165,000 155,500 320,500 3,805,000 2028 175,000 148,700 323,700 3,630,000 2029 180,000 141,600 321,600 3,450,000 2030 190,000 134,200 324,200 3,260,000 2031 195,000 126,500 321,500 3,065,000 2032 205,000 118,500 323,500 2,860,000 2033 210,000 110,200 320,200 2,650,000 2034 220,000 101,600 321,600 2,430,000 2035 230,000 92,600 322,600 2,200,000 2036 240,000 83,200 323,200 1,960,000 2037 250,000 73,400 323,400 1,710,000 2038 255,000 63,300 318,300 1,455,000 2039 270,000 52,800 322,800 1,185,000 2040 280,000 41,800 321,800 905,000 2041 290,000 30,400 320,400 615,000 2042 300,000 18,600 318,600 315,000 2043 315,000 6,300 321,300 - $ 4,285,000 $ 4,285,000 $ 1,829,500 $ 6,114,500 229403 THIS PAGE WAS LEFT BLANK INTENTIONALLY 230404 INTERNAL SERVICE 231405 DEPARTMENT SUMMARY BY BUSINESS UNIT BUSINESS UNIT BUDGET 2025 REVISED 2024 BUDGET 2024 ACTUAL 2023 CENTRAL GARAGEFUND: Public WorksDEPARTMENT: Increase/ (Decrease) 2024 Budget/ 2025 Budget 2,621,535 4,070,620 4,087,630 4,272,200CENTRAL GARAGE $$$$4.95%61000 4,070,620 4,087,630 4,272,2002,621,535Public Works TOTAL $$$$4.95% REVENUES 2,598,473 2,768,310 2,668,410 3,116,070CENTRAL GARAGE $$$$12.56%61000 CENTRAL GARAGE YEAR AMOUNT 2023 $2,621,535 2024B $4,070,620 2024R $4,087,630 2025 $4,272,200 $0 $400,000 $800,000 $1,200,000 $1,600,000 $2,000,000 $2,400,000 $2,800,000 $3,200,000 $3,600,000 2023 2024B 2024R 2025 E X P E N S E S YEAR CENTRAL GARAGE FUND 232406 BUDGET SUMMARYCENTRAL GARAGE FUND PROJECTION 2023 2024 2025 2026 AVAILABLE FOR APPROPRIATION Actual Revised Budget Projected PRIOR YEAR RETAINED EARNINGS 5,590,312$ 5,567,250$ 5,824,660$ 6,425,700$ Revenues Intergovernmental - - 100,000 - Charges for Service: Equipment Rental 1,506,828 1,566,410 1,629,070 1,677,942 Miscellaneous Revenues Interest 42,783 5,000 5,000 10,000 Other Revenues 168,862 47,000 47,000 48,410 Total Misc. Revenues 211,645 52,000 52,000 58,410 Total Revenues 1,718,473 1,618,410 1,781,070 1,736,352 Expenses Personal Services 469,305 483,970 509,380 527,210 Other Services and Charges 1,213,970 1,031,210 1,082,960 1,462,000 Depreciation 938,260 895,820 922,690 950,300 Operating Expenses 2,621,535 2,411,000 2,515,030 2,939,510 Net Income (Loss)(903,062) (792,590) (733,960) (1,203,158) Operating Transfers From (To) General and Capital Projects Funds 880,000 1,050,000 1,335,000 1,388,400 880,000 1,050,000 1,335,000 1,388,400 RETAINED EARNINGS 5,567,250 5,824,660 6,425,700 6,610,942 CAPITAL OUTLAY -$ 1,657,590$ 1,735,000$ -$ * Capital outlay expense is recorded as depreciation over the useful life of the fixed asset. 233407 CENTRAL GARAGE DIVISION MISSION STATEMENT The Public Works Department works hard to sustain and improve the quality of life for our community by offering the highest standards in essential municipal services and providing them in a timely, responsible and professional manner. DIVISION FOCUS To procure, maintain, repair and replace all motor vehicles, heavy equipment and attachments used by the City. To also provide quality, durable equipment for all divisions and maintain that equipment so that it performs 24 hours a day, seven days a week, and is always able to respond to emergencies as needed. Staff maintains 141 motorized pieces of equipment and another 52 non-motorized pieces of equipment. 2024 HIGHLIGHTS • Ongoing evaluation of City of Richfield’s Fleet to address financial and delivery constraints (City Council Priority/Outcome 1b-c & 3b). • Purchase of 6 Police SUV Squads in light of unprecedented supply/availability constraints (City Council Priority/Outcome 1b-c & 4b). 2025 DIVISION GOALS • Continue to evaluate repurposing Police patrol vehicles for use by other divisions (City Council Priority/Outcome 1a, 2c & 3a). • Evaluation of opportunities to introduce more Hybrid/Electric vehicles into the fleet (City Council Priority/Outcome 1a & 3c). DIVISION EXPENDITURE COMMENT The 2024 Revised Budget reflects a 0.4% increase from the 2024 Adopted Budget. The 2025 Proposed Budget reflects a 4.95% increase from the 2024 Adopted Budget due to an increase in vehicle purchases (caused by availability issues in 2023/2024) and increased IT Charges. Staff expects vehicle and parts prices to continue to rise in future budget years and does not see an end to the availability issues experienced lately. 234408 CENTRAL GARAGEFUND: DETAIL REVENUES BY BUSINESS UNIT CLASSIFICATIONS Public WorksDEPARTMENT: BUDGET 2025 REVISED 2024 BUDGET 2024 ACTUAL 2023 CENTRAL GARAGE - 61000BUSINESS UNIT: Intergovernmental Revenues 4212 - 100,000 - 100,000Federal Grants $$$$ 100,000 - 100,000- Intergovernmental Revenues Total $$$$ Charges for Service 4318 1,506,828 1,566,310 1,566,410 1,629,070Equipment Rental - Operating $$$$ 1,566,310 1,566,410 1,629,0701,506,828Charges for Service Total $$$$ Other Income 8011 40,705 5,000 5,000 5,000Investment Earnings $$$$ 8012 2,078 - - - Change in Fair Value 8034 76 - - - Other Refund/Reimbursements 8035 100 2,000 2,000 2,000Other Miscellaneous Revenues 8037 60,186 20,000 20,000 20,000Recovery From Damage City Prop 8038 108,500 25,000 25,000 25,000Gain on disposal of Assets 52,000 52,000 52,000211,645Other Income Total $$$$ Other Financing Sources 8051 880,000 1,050,000 1,050,000 1,335,000Operating Transfers In $$$$ 1,050,000 1,050,000 1,335,000880,000Other Financing Sources Total $$$$ CENTRAL GARAGE TOTAL 2,768,310 2,668,410 3,116,0702,598,473$$$$ 235409 DETAIL EXPENDITURES BY BUSINESS UNIT CLASSIFICATIONS BUDGET 2025 REVISED 2024 BUDGET 2024 ACTUAL 2023 CENTRAL GARAGEFUND: Public WorksDEPARTMENT: CENTRAL GARAGE - 61000BUSINESS UNIT: Personal Services 6005 341,485 346,010 367,280 386,950Full Time $$$$ 6009 3,872 8,000 8,000 8,000Overtime 6013 10 - - - Longevity 6031 20,670 20,870 21,440 22,620Employer Social Security 6032 4,834 4,880 5,010 5,290Employer Medicare 6033 25,769 25,820 26,550 28,020Employer Pera 6035 61,313 66,100 63,170 69,000Medical Insurance 6036 2,849 2,960 2,890 2,950Dental Insurance 6037 236 180 180 200Term Life 6038 7,596 7,860 7,860 7,860Workers Compensation 6040 671 610 630 660Long Term Disability 483,290 503,010 531,550469,305Personal Services Total $$ $$ Other Services & Charges 6103 1,603 4,240 4,240 4,250Professional Services -General $$$$ 6202 25,140 26,020 26,020 42,890Data Processing Rental 6205 274,094 147,330 144,830 158,330Maintenance & Repairs 6206 56,203 35,000 35,000 35,000Accident Repairs 6207 83,964 83,720 83,720 87,580Utility Services 6302 3,457 2,900 4,200 4,200Communications 6303 2,236 2,580 2,080 2,580Professional Development 6307 33,950 61,090 61,090 63,530Insurance & Bonds 6308 28,170 29,160 29,160 30,330Property Liability 6310 1,033 5,000 5,000 5,000Taxes & Licenses 6315 79,374 42,060 41,060 42,060Other Contractual Services 6401 44 660 660 660Office Supplies 6402 3 120 120 120Copy Charges 6403 3 100 100 100Postage 6405 327,272 325,000 325,000 325,000Fuels 6406 5,352 10,500 10,500 10,500Lubricants 6407 11,269 15,460 15,460 15,460Auto Operating Supplies 6408 32,590 28,600 28,600 30,000Tires 6409 6,924 4,860 4,860 4,860Uniforms & Clothing 6410 180,195 141,080 141,080 145,080Small Tools & Parts 6414 35,434 68,430 68,430 75,430Other Supplies 1,033,910 1,031,210 1,082,9601,188,310Other Services & Charges Total $$ $$ Depreciation 6610 938,260 895,820 895,820 922,690Depreciation$$$$ 895,820 895,820 922,690938,260DepreciationTotal$$ $$ Capital Outlay 7500 25,660 1,657,600 1,657,590 1,735,000Motor Vehicles $$$$ 236410 DETAIL EXPENDITURES BY BUSINESS UNIT CLASSIFICATIONS BUDGET 2025 REVISED 2024 BUDGET 2024 ACTUAL 2023 CENTRAL GARAGEFUND: Public WorksDEPARTMENT: CENTRAL GARAGE - 61000BUSINESS UNIT: 1,657,600 1,657,590 1,735,00025,660Capital Outlay Total $$ $$ 4,070,620 4,087,630 4,272,2002,621,535CENTRAL GARAGE TOTAL $$ $$ 237411 CENTRAL GARAGEFUND: Public WorksDEPARTMENT: CENTRAL GARAGE - 61000BUSINESS UNIT: DIVISION PERSONNEL CLASSIFICATIONS SALARY GRADE NUMBER OF EMPLOYEES 2024 REVISED 2025 BUDGET 2024 ADOPTED CAPITAL OUTLAY ITEMS 2024 REVISED 2025 BUDGET 2024 ADOPTED Regular Full-Time Employees - - M-4Deputy Public Works Director .25 - - M-1Operations Supervisor .50 - - LT-2Automotive Mechanic 3.00 3.00 3.00LT-3Automotive Mexhanic - - - GS-2Senior Office Assistant .35 .25 .2518Deputy Public Works Director - .50 .5014Operations Supervisor - .35 .358Senior Office Assistant - 4.10 4.10Total4.10 - - $$- $ 523,670 - Fire Pumper Body 523,670 320,000 - Tandem Axle Dump Truck 320,000 30,000 - Toro Z-Mower 7200 (1) 30,000 100,000 - Emergency Command Trailer 100,000 420,000 - 6 - SUV Police Squads 420,000 263,920 - Jetter Truck 263,930 - 150,000Garage Floor Sealing - - 450,000High Ranger/Tree Bucket Truck - - 60,000CSO Truck - - 250,000Zamboni - - 60,000Tahoe - Fire - - 400,000Fire Truck - - 65,000Toro Z-Mower 7200 (2) - - 300,000Trackless MT - 1,657,590 1,735,000Total$$1,657,600$ 238412 Department/Division Actual Actual Budget Budget 2022 2023 2024R 2025P Inputs: Number of full-time employees 4.1 4.1 4.1 4.1 Division Expenditures 1,478,788$ 1,658,488$ 1,534,217$ 1,614,497$ (personnel and services) Outputs: Number of Vehicles Maintained 141 141 141 141 Number of Pieces of Equipment 53 53 53 53 Effectiveness Measures: Scheduled Service Work Orders 191 229 250 300 Unscheduled Service Work Orders 615 659 600 600 Efficiency Measures: Total Cost of Repairs 971,463$ 1,192,041$ 1,031,209$ 1,082,955$ Average Cost/Vehicle Owned 6,889.81$ 8,454.19$ 7,313.54$ 7,680.53$ Division Expenditure per Capita 39.97$ 44.83$ 41.47$ 43.64$ (personnel and services) Performance Measures Public Works/Central Garage 239413 DEPARTMENT SUMMARY BY BUSINESS UNIT BUSINESS UNIT BUDGET 2025 REVISED 2024 BUDGET 2024 ACTUAL 2023 INFORMATION TECHNOLOGIESFUND: Administrative ServicesDEPARTMENT: Increase/ (Decrease) 2024 Budget/ 2025 Budget 1,582,931 1,982,168 1,879,660 1,887,720INFORMATION TECHNOLOGIES $$$$(4.76%)62000 1,982,168 1,879,660 1,887,7201,582,931Administrative Services TOTAL $$$$(4.76%) REVENUES 1,435,569 1,630,140 1,629,550 1,780,270INFORMATION TECHNOLOGIES $$$$9.21%62000 CENTRAL SERVICES YEAR AMOUNT 2023 $1,582,931 2024B $1,982,168 2024R $1,879,660 2025B $1,887,720 $0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 $1,600,000 $1,800,000 2023 2024B 2024R 2025B E X P E N S E S YEAR INFORMATION TECHNOLOGIES 240414 BUDGET SUMMARYINFORMATION TECHNOLOGIES FUND PROJECTION 2023 2024 2025 2026 AVAILABLE FOR APPROPRIATION Actual Revised Budget Projected PRIOR YEAR RETAINED EARNINGS 287,514$ 140,153$ 69,353$ 36,743$ Revenues Intergovernmental -$ -$ -$ -$ Charges for Service 1,217,615 1,271,550 1,386,470 1,428,070 Subtotal 1,217,615 1,271,550 1,386,470 1,428,070 Miscellaneous Revenues Interest 709 - - 1,000 Other - - - - Total Miscellaneous Revenues 709 - - 1,000 Total Revenues 1,218,324 1,271,550 1,386,470 1,429,070 Expenses Personal Service 833,709 567,310 691,670 715,880 Other Services and Charges 615,990 1,037,720 1,013,690 1,064,370 Depreciation 119,486 95,320 107,520 112,900 Total Operating Expenses 1,569,185 1,700,350 1,812,880 1,893,150 Net Income (Loss)(350,861) (428,800) (426,410) (464,080) Operating Transfers: From (To) General Funds 203,500 358,000 393,800 409,552 Net Transfers 203,500 358,000 393,800 409,552 RETAINED EARNINGS 140,153 69,353 36,743 (17,785) CAPITAL OUTLAY *-$ 219,710$ 74,840$ * Capital outlay expense is recorded as depreciation over the useful life of the fixed asset. 241415 INFORMATION TECHNOLOGIES DIVISION MISSION STATEMENT We recognize the individual strengths and qualities of each person on our team, and we combine our skills, knowledge, and resources to deliver quality technology support to the City of Richfield staff and vendors. We are committed to developing our services to meet staff needs and expectations while continuing to protect the integrity and security of the data and the network. DIVISION FOCUS The purpose of the IT Department is to: •Provide technology support for the City's Local and Wide Area Network operations. •Develop and implement Citywide IT policies and procedures. •Provide technology support for the City's desktop and mobile hardware. •Provide support for all City software applications. •Provide support for the City's communication systems hardware and software. •Provide high-quality service with minimal downtime by having the necessarytraining and tools for the IT staff. •Identify and recommend new technological developments while keeping withinbudget limits. The IT Department is responsible for the following functions: •Recommend, purchase, install, and provide technical support, maintenance, and security for the City's local and wide-area network operations and all theircomponents. •Recommend, purchase, install, and provide technical support for desktop and mobile computer hardware and software applications. •Maintain mobile device security, cyber security, data, and network security. •Provide support for Voice over IP (VoIP) telephony system. •Maintain the City’s audio/visual equipment in conference rooms, council chambers,and cable room. •Research and recommend new or improved technology systems. •Work with staff to create workflows to improve the city’s efficiency. •IT also provides a variety of other support for-outgoing mail/deliveries -the City's internal office supply store -maintaining and supporting the copiers and printers,-oversees the Municipal Center/Public Works security system,-support the Finance department with budget processing. 2024 HIGHLIGHTS •Created a SharePoint for city staff. IT staff worked with departments to help set uptheir own department’s site. SharePoint will help the city with easier collaboration,content management, and applications across the city. •IT has incorporated a new and easier-to-use ticketing system. The more straightforward process will encourage users to use it, create better tracking, andprovide more efficient support. This will also continue our goal of deliveringcentralized high-quality Help Desk support. 242416 •Fiber has been run to all the Well houses, Penn Liquor, and Fire Station 2. We willalso finish a fiber run creating for Public Works and Cedar Liquor •Increasing the software and hardware of the City’s S2 and Milestone systems to accommodate the addition of the Water Plant’s cameras and card readers. This will also allow us to add other city buildings in the future. •Met with all departments to determine each department's needs and plannedprojects for 2024/2025 that would require IT involvement. •Created an in-house agenda Management program using workflows and Laserfiche. •As cyber-attacks and quickly changing intrusions increase, the importance ofsecurity and the need for experts to assist becomes greater. We will join LOGIS’s Security as a Service in the 4th quarter of this year. •Created workflows for IT to automate the month-end journal process for supplies,copiers, postage •Completed IT Audits on AD, Azure, AMP, Adobe, WSUS, PW Database, LOGIS Domain, Call Manager, and Entrust VPN. •Manage city-owned mobile devices to create greater security and safety of the City’snetwork while maintaining work efficiency. •Replace and upgrade components of the City’s network infrastructure. •Replace hardware and upgrade the operating system on City PCs and laptops. 2025 DIVISION GOALS •Refine employee training and security procedures to comply with the Payment CardIndustry data security standards (City Council Priority/Outcome 1c, 3a & 4a). •Create applications to increase the use of Laserfiche technology, which will enhance efficiency with workflows, automation, and electronic processing (City Council Priority/Outcome 1c). •Incorporate additional Office 365 tools for greater efficiency. (City CouncilPriority/Outcome 1c & 3a). •Create a more centralized IT Help Desk for city staff. This will make for a moreunified environment without duplication of tasks. (City Council Priority/Outcome 1c) •Continue to review the fiber network to create more redundancy and add more cityfacilities such as park buildings. (Council Priority/Outcome 1c & 3a). •Add other city facilities to the door access control system (software and hardware)(City Council Priority/Outcome 1c). •Work with Government Buildings and Police to upgrade the cameras in the municipal center. (City Council Priority/Outcome 1c) •Create redundancy in the network infrastructure (City Council Priority/Outcome 3a) DIVISION EXPENDITURE COMMENT The 2024 revised budget shows a decrease of -5.8% compared to the 2024 adopted budget. This slight decline is because we have postponed hiring a second help desk position in 2024. Additionally, we are moving selected equipment replacements from 2024 to 2025 to leverage better technology. The proposed budget for 2025 shows a 6.6% increase from the 2024 revised budget. The increase is due to moving equipment replacement from 2024 to 2025, higher personnel costs, increased equipment replacement costs, and improvements in the City’s technical security. Additionally, LOGIS costs have increased by 4-5%. 243417 INFORMATION TECHNOLOGIESFUND: DETAIL REVENUES BY BUSINESS UNIT CLASSIFICATIONS Administrative ServicesDEPARTMENT: BUDGET 2025 REVISED 2024 BUDGET 2024 ACTUAL 2023 INFORMATION TECHNOLOGIES - 62000BUSINESS UNIT: Charges for Service 4320 1,161,663 1,207,700 1,207,700 1,321,470IT Equipment Rental $$$$ 4322 24,666 34,980 26,620 26,650Sale of Supplies 4324 8,498 12,440 11,670 12,020Copying Services 4326 22,787 16,420 25,560 26,330Postage Services 1,271,540 1,271,550 1,386,4701,217,614Charges for Service Total $$$$ Other Income 8011 13,746 600 -- Investment Earnings $$$$ 8012 709 - - - Change in Fair Value 600 -- 14,455Other Income Total $$$$ Other Financing Sources 8051 203,500 358,000 358,000 393,800Operating Transfers In $$$$ 358,000 358,000 393,800203,500Other Financing Sources Total $$$$ INFORMATION TECHNOLOGIES TOTAL 1,630,140 1,629,550 1,780,2701,435,569$$$$ 244418 DETAIL EXPENDITURES BY BUSINESS UNIT CLASSIFICATIONS BUDGET 2025 REVISED 2024 BUDGET 2024 ACTUAL 2023 INFORMATION TECHNOLOGIESFUND: Administrative ServicesDEPARTMENT: INFORMATION TECHNOLOGIES - 62000BUSINESS UNIT: Costs of Goods Sold 5510 46,886 36,364 36,370 37,460Purchases for Resale $$$$ 36,364 36,370 37,46046,886Costs of Goods Sold Total $$ $$ Personal Services 6005 416,762 507,555 441,820 533,010Full Time $$$$ 6009 1,417 - - - Overtime 6013 2,399 2,506 2,570 2,700Longevity 6031 24,470 22,114 26,670 31,550Employer Social Security 6032 5,723 5,172 6,240 7,380Employer Medicare 6033 30,776 35,488 33,330 39,360Employer Pera 6035 48,064 75,121 52,240 72,430Medical Insurance 6036 3,126 3,112 3,230 3,840Dental Insurance 6037 261 346 180 220Term Life 6038 288 300 300 310Workers Compensation 6040 702 838 730 870Long Term Disability 652,552 567,310 691,670533,988Personal Services Total $$ $$ Other Services & Charges 6103 299,722 364,412 243,960 306,820Professional Services -General $$$$ 6205 170,109 150,601 194,400 198,760Maintenance & Repairs 6207 76,950 80,030 80,030 82,430Utility Services 6302 39,879 100,324 99,200 104,340Communications 6303 12,639 13,766 13,400 5,400Professional Development 6305 2,470 3,125 3,160 3,260Subscriptions & Memberships 6307 8,156 5,950 5,950 6,190Insurance & Bonds 6308 2,490 2,580 2,580 2,680Property Liability 6401 389 930 1,500 1,000Office Supplies 6402 336 250 450 460Copy Charges 6403 3,062 50 100 100Postage 6414 240,193 294,917 356,620 264,790Other Supplies 1,016,935 1,001,350 976,230856,395Other Services & Charges Total $$ $$ Depreciation 6610 26,176 99,161 95,320 107,520Depreciation$$$$ 99,161 95,320 107,52026,176DepreciationTotal$$ $$ Capital Outlay 7400 119,486 177,156 219,710 74,840Machinery & Equipment $$$$ 177,156 219,710 74,840119,486Capital Outlay Total $$ $$ 1,982,168 1,920,060 1,887,7201,582,931INFORMATION TECHNOLOGIES TOTAL $$ $$ 245419 INFORMATION TECHNOLOGIESFUND: Administrative ServicesDEPARTMENT: INFORMATION TECHNOLOGIES - 62000BUSINESS UNIT: DIVISION PERSONNEL CLASSIFICATIONS SALARY GRADE NUMBER OF EMPLOYEES 2024 REVISED 2025 BUDGET 2024 ADOPTED CAPITAL OUTLAY ITEMS 2024 REVISED 2025 BUDGET 2024 ADOPTED Regular Full-Time Employees - - M-3IT Manager 1.00 - - M-1Asst IT Mgr/BusAnalyst 1.00 - - GS-6IT Specialist 1.00 - - GS-5Help Desk Technician 1.00 - - GS-5Help Desk Technician 1.00 - - GS-6Police IT Specialist .20 - - GS-6GIS Analyst .30 1.00 1.0016IT Manager 1.00 1.0014Asst IT Mgr/BusAnalyst 1.00 1.0012-11IT Specialist 1.00 1.0011-5Help Desk Technician 1.00 1.0011-1Help Desk Technician .20 .2012-11Police IT Specialist (FT-w/Police) .30 .3012-7GIS Analyst (FT-w/PW) 5.50 5.50Total5.50 60,350 - $$-$ 64,000 15,00078,990 18,360 51,69047,020 54,000 - 43,140 - - 8,000 15,000 - - 8,000 - - - 8,150 Fiber to Penn Liquor Store Fiber Infrastructure Projects Network Infrastructure Replacement Squad Laptops Police/City Hall Department Color MFP w/fax Postage Meter Synology Disk Station-Stored Data Voice Bundle - Replacement - 219,710 74,840Total$$177,150$ 246420 Department/Division Actual Actual Budget Budget 2022 2023 2024 2025 Inputs: Number of full-time employees 4.5 4.5 4.5 5.5 Division operating expenses 1,197,860$ 1,433,571$ 1,700,329$ $ 1,887,720 Division operating revenue 1,295,401$ 1,434,312$ 1,629,550$ 1,780,270$ Outputs: Number of devices supported 670 670 670 670 (PCs, laptops, mobile devices, cameras, credit card readers, servers, & printers) Number of telephony devices supported 280 280 380 390 Number of sites supported 15 15 15 15 Number of users supported 365 365 365 365 Number of Email Accts 430 430 Number of Various Office 365 Full Licenses 170 180 Number of P1 License (email only)143 120 Shared Office Licenses 70 40 Efficiency Measures: Division operating expenses per user 3,282$ 3,928$ 4,658$ 4,967$ Division operating revenue per user 3,549$ 3,930$ 4,465$ 4,877$ Division operating expenses per capita 32.63$ 39.05$ 46.32$ 49.38$ Performance Measures Administrative Services/Information Technologies 247421 DEPARTMENT SUMMARY BY BUSINESS UNIT BUSINESS UNIT BUDGET 2025 REVISED 2024 BUDGET 2024 ACTUAL 2023 PROPERTY LIABILITYFUND: Administrative ServicesDEPARTMENT: Increase/ (Decrease) 2024 Budget/ 2025 Budget 1,699,904 1,368,607 1,432,750 1,245,340PROPERTY LIABILITY $$$$(9.01%)64000 1,368,607 1,432,750 1,245,3401,699,904Administrative Services TOTAL $$$$(9.01%) REVENUES 1,054,930 1,066,930 1,089,220PROPERTY LIABILITY $ 1,231,044 $$$3.25%64000 SELF INSURANCE YEAR AMOUNT 2023 $1,699,904 2024B $1,368,607 2024R $1,432,750 2025B $1,245,340 $0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 2023 2024B 2024R 2025B E X P E N S E S YEAR SELF INSURANCE 248422 BUDGET SUMMARYSELF INSURANCE FUND PROJECTION 2023 2024 2025 2026 AVAILABLE FOR APPROPRIATION Actual Revised Budget Projected PRIOR YEAR RETAINED EARNINGS 4,223,700$ 4,502,189$ 4,136,369$ 3,980,249$ Revenues Charges for Service: Employers' and Employees' contribution 966,672 968,430 978,220 1,007,570 Operating Revenues 966,672 968,430 978,220 1,007,570 Miscellaneous Revenues Interest 207,872 40,000 50,000 50,000 Total Miscellaneous Revenues 207,872 40,000 50,000 50,000 Total Revenues 1,174,544 1,008,430 1,028,220 1,057,570 Expenses Personal Services 497,627 435,980 434,660 447,700 Other Services and Charges 398,428 938,270 749,680 772,170 Total Expenses 896,055 1,374,250 1,184,340 1,219,870 Net Income (Loss)278,489 (365,820) (156,120) (162,301) Operating Transfers From (To) Self Insurance - Workers Comp.56,500 58,500 61,000 58,500 Self Insurance - Property Liab.(56,500) (58,500) (61,000) (58,500) - - - - RETAINED EARNINGS 4,502,189$ 4,136,369$ 3,980,249$ 3,817,948$ 249423 SELF INSURANCE FUND MISSION STATEMENT To support all of the City’s costs for claims related to workers’ compensation, unemployment insurance benefits and all other City self-insurance costs. To account for employee contributions and claims in the Flexible Spending Account (FSA) benefits plan and Dental insurance plan. DIVISION FOCUS This fund functions to service the City’s workers’ compensation program including safety programs, incentives and claims. It also provides funds for dental insurance coverage and serves as the account for the City’s Flexible Spending Account benefits plan. In addition, all claims paid below the City’s significant deductible limit for virtually all liability and property exposures are paid from this fund as well as awards of compensation, legal costs and administrative costs. Finally, the account also serves as a self insurance fund to cover risk exposures which are not insurable or which would require extraordinary premiums. While the majority of the City’s workers’ compensation program is self insured, excess coverage for individual workers’ compensation claims which exceed $500,000 is purchased from the Workers’ Compensation Reinsurance Association (WCRA) as mandated by State Statute. All costs below that amount on each claim are paid from this fund. Funding from the Self-Insurance Fund pay for disability benefits, medical costs, legal fees, administrative charges and safety and risk management/reduction programs. The fund also provides for the periodic maintenance and upgrade of the City’s fitness equipment. The Administrative Services Director/Assistant City Manager and the Human Resources Manager and Human Resources Specialists regulate the Self-Insurance Fund and perform other associated duties. Accordingly, a portion of those individuals’ time is charged to this fund. The administration of the City’s risk management program is a very comprehensive and time-intensive function. 2024 HIGHLIGHTS •The rates charged to City departments for property/casualty liability coverage reflecta 4.0% increase for 2025. 2025 SELF INSURANCE DIVISION GOALS •Continue to monitor rates charged to user departments and divisions for workers’compensation and property casualty and adjust accordingly. •Partner with City departments to learn more about high-risk workers compensationclaims and put together successful strategies to prevent them in the future. •Promote employee health and safety. •Administer a successful risk management program, identifying risk exposures anddealing with them appropriately. •Continue to manage the City’s Wellness Program. DIVISION EXPENDITURE COMMENT The budgeted expenditures for the Self-Insurance Fund for the 2024 Revised/2025 Proposed Budget reflect the costs to administer the risk management program and 250424 anticipated costs for high-cost workers’ compensation claims due to presumptions in the law related to first responders. 251425 PROPERTY LIABILITYFUND: DETAIL REVENUES BY BUSINESS UNIT CLASSIFICATIONS Administrative ServicesDEPARTMENT: BUDGET 2025 REVISED 2024 BUDGET 2024 ACTUAL 2023 PROPERTY LIABILITY - 64000BUSINESS UNIT: Charges for Service 4328 576,605 593,050 593,050 593,050Self Insurance City Contributi $$$$ 4330 60,066 61,000 61,000 62,000Self Insurance Employee Contri 4332 188,770 195,380 195,380 203,170Property Contribution 4334 37,710 49,000 49,000 45,000Flex Daycare 4336 17,761 23,000 20,000 20,000Flex Health 4338 2,009 - - - Insurance Claims 4340 83,750 50,000 50,000 55,000Insurance Premium Refunds 971,430 968,430 978,220966,671Charges for Service Total $$$$ Other Income 8011 198,136 25,000 40,000 50,000Investment Earnings $$$$ 8012 - - - Change in Fair Value 9,736 25,000 40,000 50,000207,872 Other Income Total $$$$ Other Financing Sources 8051 56,500 58,500 58,500 61,000Operating Transfers In $$$$ 58,500 58,500 61,00056,500Other Financing Sources Total $$$$ PROPERTY LIABILITY TOTAL 1,054,930 1,066,930 1,089,2201,231,044$$$$ 252426 DETAIL EXPENDITURES BY BUSINESS UNIT CLASSIFICATIONS BUDGET 2025 REVISED 2024 BUDGET 2024 ACTUAL 2023 PROPERTY LIABILITYFUND: Administrative ServicesDEPARTMENT: PROPERTY LIABILITY - 64000BUSINESS UNIT: Personal Services 6005 64,583 15,000 15,000 15,000Full Time $$$$ 6032 353 - - - Employer Medicare 6033 5,157 - - - Employer Pera 6038 136,309 59,513 131,260 116,140Workers Compensation 6039 34,600 30,000 32,000 32,000MN Unemployment 6051 119,932 229,944 229,940 243,740Interdepartmental Labor 6052 27,780 27,780 27,780 27,780Administrative Charges 362,237 435,980 434,660388,714Personal Services Total $$ $$ Other Services & Charges 6103 16,516 44,500 44,500 50,000Professional Services -General $$$$ 6202 7,990 8,270 8,270 8,680Data Processing Rental 6303 - 1,100 - 500Professional Development 6306 84,953 95,000 95,000 95,000Care of Persons 6307 425 2,000 2,000 2,000Insurance & Bonds 6313 47,703 49,000 49,000 45,000Day Care Reimbursement 6314 19,977 28,000 20,000 20,000Health Care Reimbursement 6315 (173,795) 450,000 450,000 200,000Other Contractual Services 6316 895,540 75,000 75,000 80,000Dental Single 6317 28,007 26,000 26,000 28,000Dental Spouse 6318 44,905 43,000 43,000 45,000Dental Dependent 6414 - 1,000 500 500Other Supplies 6513 282,469 125,000 125,000 175,000Other Charges 947,870 938,270 749,6801,254,690Other Services & Charges Total $$ $$ Other Financing Uses 8511 56,500 58,500 58,500 61,000Operating Transfers Out $$$$ 58,500 58,500 61,00056,500Other Financing Uses Total $$ $$ 1,368,607 1,432,750 1,245,3401,699,904PROPERTY LIABILITY TOTAL $$ $$ 253427 DEPARTMENT SUMMARY BY BUSINESS UNIT BUSINESS UNIT BUDGET 2025 REVISED 2024 BUDGET 2024 ACTUAL 2023 BUILDING SERVICES FUNDFUND: Administrative ServicesDEPARTMENT: Increase/ (Decrease) 2024 Budget/ 2025 Budget 1,056,162 1,044,138 1,029,760 1,077,470BUILDING SERVICES FUND $$$$3.19%67000 1,044,138 1,029,760 1,077,4701,056,162Administrative Services TOTAL $$$$3.19% REVENUES 1,046,327 1,052,550 1,052,550 1,083,800BUILDING SERVICES FUND $$$$2.97%67000 BUILDING SERVICES YEAR AMOUNT 2023 $1,056,162 2024B $1,044,138 2024R $1,029,760 2025B $1,077,470 $0 $200,000 $400,000 $600,000 $800,000 $1,000,000 2023 2024B 2024R 2025B E X P E N S E S YEAR BUILDING SERVICES 254428 BUDGET SUMMARYBUILDING SERVICES FUND PROJECTION 2023 2024 2025 2026 AVAILABLE FOR APPROPRIATION Actual Revised Budget Projected PRIOR YEAR RETAINED EARNINGS 852,791$ 842,956$ 865,746$ 872,076$ Revenues Charges for Service: Building Rental 1,017,967 1,050,050 1,081,800 1,114,254 Miscellaneous Revenues Interest 28,360 2,000 2,000 10,000 Other Revenue - 500 - - Total Misc. Revenues 28,360 2,500 2,000 10,000 Total Revenues 1,046,327 1,052,550 1,083,800 1,124,254 Expenses Personal Services 427,146 432,570 450,320 466,081 Other Services and Charges 603,449 564,360 594,320 615,121 Depreciation 25,567 32,830 32,830 33,815 Operating Expenses 1,056,162 1,029,760 1,077,470 1,115,017 Net Income (Loss)(9,835) 22,790 6,330 9,237 RETAINED EARNINGS 842,956 865,746 872,076 881,313 CAPITAL OUTLAY -$ 281,000$ 250,000$ -$ * Capital outlay expense is recorded as depreciation over the useful life of the fixed asset. 255429 BUILDING SERVICES DIVISION MISSION STATEMENT To provide mechanical and janitorial services to the Richfield Municipal Center complex and Fire Station 2 and to plan, administer and finance major maintenance for these buildings. DIVISION FOCUS The Building Services Division is made up of the Building Superintendent, two Building Maintenance Mechanics and three Building Services Custodians. The division is responsible for the maintenance and upkeep of the Richfield Municipal Center, Fire Station 2, the Richfield Community Center, four municipal liquor stores and Public Works Building. The division charges City departments a rental charge based on their square footage use of the Richfield Municipal Center and Fire Station 2 for the costs of services, supplies and maintenance. The City’s Liquor operation is charged directly for time and materials incurred. In both 2024 and 2025 the focus of the division will be to provide high quality service to its customers and to maintain a clean and safe environment for City employees to work in. Finally, the Division assists with maintenance tasks at the City’s Swimming Pool, Ice Arena, park buildings, and Woodlake Nature Center. 2024 HIGHLIGHTS • Worked with Recreation Director on planning and design for a new Wood Lake Nature Center building. • Replaced Public Works oil separators • Upgrade all outdoor lighting at the Municipal Center to LED lighting 2025 BUILDING SERVICES DIVISION GOALS • Continue to refine the operating budget between increased user charges and operating costs to ensure a balanced operation (City Council Priority/Outcome 1b). • Work with the Finance Manager to establish a replacement plan for capital items at the Richfield Municipal Center to ensure its long-term viability (City Council Priority/Outcome 1b). • Convert interior lighting at the Municipal Center to LED lighting. City Council Priority/Outcome 1b). DIVISION EXPENDITURE COMMENT The 2024 Revised Budget reflects a 0% increase over the 2023 Adopted Budget. The 2025 Proposed Budget reflects a 4% increase in expenditure, but off-set by internal chargebacks and other revenues. In 2025, Building Services will explore and analyze centralizing services to increase efficiencies resulting in cost savings throughout the City. 256430 BUILDING SERVICES FUNDFUND: DETAIL REVENUES BY BUSINESS UNIT CLASSIFICATIONS Administrative ServicesDEPARTMENT: BUDGET 2025 REVISED 2024 BUDGET 2024 ACTUAL 2023 BUILDING SERVICES FUND - 67000BUSINESS UNIT: Charges for Service 4346 986,590 1,026,050 1,026,050 1,056,840Building Rental $$$$ 4348 31,377 24,000 24,000 24,960Labor Services 1,050,050 1,050,050 1,081,8001,017,967Charges for Service Total $$$$ Other Income 8011 26,967 2,000 2,000 2,000Investment Earnings $$$$ 8012 1,393 - - - Change in Fair Value 8034 - 500 500 - Other Refund/Reimbursements 2,500 2,500 2,00028,360Other Income Total $$$$ BUILDING SERVICES FUND TOTAL 1,052,550 1,052,550 1,083,8001,046,327$$$$ 257431 DETAIL EXPENDITURES BY BUSINESS UNIT CLASSIFICATIONS BUDGET 2025 REVISED 2024 BUDGET 2024 ACTUAL 2023 BUILDING SERVICES FUNDFUND: Administrative ServicesDEPARTMENT: BUILDING SERVICES FUND - 67000BUSINESS UNIT: Personal Services 6005 292,526 303,389 297,490 309,100Full Time $$$$ 6006 31,320 31,303 31,670 32,690Part-time 6009 501 1,500 1,500 1,500Overtime 6031 18,799 18,415 17,920 18,620Employer Social Security 6032 4,397 4,307 4,190 4,360Employer Medicare 6033 24,084 22,754 22,310 23,180Employer Pera 6035 43,143 47,794 44,800 48,150Medical Insurance 6036 2,169 2,169 2,170 2,170Dental Insurance 6037 178 120 120 130Term Life 6038 9,540 9,870 9,870 9,870Workers Compensation 6040 488 537 530 550Long Term Disability 442,158 432,570 450,320427,145Personal Services Total $$ $$ Other Services & Charges 6103 152 1,170 180 190Professional Services -General $$$$ 6202 14,482 15,120 15,120 23,110Data Processing Rental 6204 9,312 9,680 9,680 10,070Motor Pool Operating Rental 6205 65,437 42,500 42,500 44,200Maintenance & Repairs 6207 258,076 240,000 240,000 249,600Utility Services 6302 1,782 10,800 7,000 7,280Communications 6303 139 750 750 780Professional Development 6307 20,948 24,750 24,750 25,740Insurance & Bonds 6308 22,420 23,200 23,200 24,130Property Liability 6310 718 850 850 880Taxes & Licenses 6315 175,145 147,800 147,800 153,710Other Contractual Services 6401 8 300 300 310Office Supplies 6402 132 30 30 30Copy Charges 6403 1 - - - Postage 6409 1,716 2,130 2,130 2,220Uniforms & Clothing 6410 493 1,030 1,030 1,070Small Tools & Parts 6412 9,315 20,780 20,780 21,610Maint. & Const. Materials 6414 23,174 28,260 28,260 29,390Other Supplies 569,150 564,360 594,320603,450Other Services & Charges Total $$ $$ Depreciation 6610 25,567 32,830 32,830 32,830Depreciation$$$$ 32,830 32,830 32,83025,567DepreciationTotal$$ $$ Capital Outlay 7230 225,000 281,000 250,000Building Improvements $$$$ 225,000 281,000 250,000Capital Outlay Total $$ $$ 1,269,138 1,310,760 1,327,4701,056,162BUILDING SERVICES FUND TOTAL $$ $$ 258432 BUILDING SERVICES FUNDFUND: Administrative ServicesDEPARTMENT: BUILDING SERVICES FUND - 67000BUSINESS UNIT: DIVISION PERSONNEL CLASSIFICATIONS SALARY GRADE NUMBER OF EMPLOYEES 2024 REVISED 2025 BUDGET 2024 ADOPTED CAPITAL OUTLAY ITEMS 2024 REVISED 2025 BUDGET 2024 ADOPTED Regular Full-Time Employees - - M-3Building Superintendent 1.00 1.00 1.0016Building Superintendent - 2.00 2.00LT-2Building Maintenance Mechanic 2.00 3.00 3.00Total3.00 Part-Time Employees - - GS-2Custodian .50 .50 .506Custodian- .50 .50Total.50 - 250,000City Hall Security Camera Replacement and Installl $$150,000$ 75,000 - Compressor Replacement 75,000 56,000 - Hot Water Heaters - 150,000 - Municipal Center UPS replacement - 281,000 250,000Total$$225,000$ 259433 Department/Division Actual Actual Actual Budget Budget 2021 2022 2023 2024 2025 Inputs:Number of full time employees 3 3 3 3 3 Division Operating Expenditures 900,697$ 1,060,349$ 1,058,344$ 1,037,393$ $ 1,077,470 Division Operating Revenues 921,708$ 990,517$ 1,046,327$ 1,052,550$ 1,083,800$ Outputs: Annual Contract Cleaning Cost City Hall 87,516$ 94,520$ 94,520$ 98,985$ 102,449$ Effectiveness Measures: Cost per Square Foot to Clean City Hall 1.25$ 1.35$ 1.35$ 1.41$ 1.46$ Efficiency Measures: Estimated Cost per Square Foot to Maintain City Hall 10.29$ 12.12$ 12.10$ 11.86$ 12.34$ Rent Revenue per Square Foot 8.86$ 9.53$ 10.06$ 10.12$ 10.42$ Expense per Capita 24.35$ 28.66$ 28.61$ 28.04$ 29.19$ Performance Measures Administrative Services/Building Services 260434 DEBT SERVICE 261435 DEBT SERVICE FUNDS MISSION STATEMENT To account for the accumulation for resources used to service the City’s general obligation long-term debt. DIVISION FOCUS The activity in these funds is a function of the debt service schedule of the outstanding bond issues, as well as any covenants regarding fund and account structure that may be contained in the original selling agreement for the different bond issues. The debt service budget is made up of two primary funds; General Obligation Improvement bonds and General Obligation Redevelopment bonds. The General Obligation (G.O.) Improvement Bond fund provides for the collection of tax debt service levies and special assessments for the payment of principal and interest on the bonds issued for the purpose of public improvements. Beginning in 2007, in response to infrastructure improvements within the City, the City has predominantly issued bonds that require the levying of taxes to service the debt. Accordingly, the result is an annual debt service tax levy. For 2025, the total tax levy required will be $4,101,375. The bonds that will be serviced by this levy and future levies, were issued to fund several City projects, from the construction of the City municipal center to the reconstruction of roadways within the City. The outstanding principal for G.O. Improvement bonds at the end of 2024 is $39,925,000. The G.O. Redevelopment Bonds are issued by the City of Richfield for the Richfield Housing and Redevelopment Authority (HRA). The bonds are issued to provide funding for public improvements in relation to redevelopment projects. The debt service on the outstanding bonds is provided through the collection of tax increments remitted to the HRA from Hennepin County. As part of the bond issuance, the HRA pledges the tax increment collections to the City for the purpose of the annual debt service requirements of the bonds. There are currently no plans for issuance of redevelopment bonds in the near future. The outstanding G.O. Redevelopment Bond principal at the end of 2024 is $260,000. The City continues to evaluate outstanding bond issues to determine if cost savings can be achieved by refinancing bonds or calling the bonds early. General Obligation bond debt service will be paid in full in the year 2043. Redevelopment bond debt service will be paid in full in the year 2025. BOND RATINGS The bond rating process is a comprehensive analysis of the City’s financial practices and performances (past and current). Forecasts of future performance and projected long-term planning practices are also reviewed. The City of Richfield has maintained an excellent bond rating for many years. The City currently has received a AA+ rating from Standard and Poor’s and an AA2 rating from Moody’s Investors Service prior to that. 262436 BUDGET SUMMARY GENERAL OBLIGATION IMPROVEMENT BONDS 2023 2024 2024 2025 Actual Budget Revised Budget Fund Balance - January 1 5,775,047$ 6,627,689$ 6,263,293$ 6,954,262$ Source of Funds Taxes 4,046,389$ 4,113,543$ 4,113,543$ 4,101,375$ Special Assessment Collections 41,055 49,000 49,000 40,000 Interest 120,686 10,000 10,000 10,000 Bond Proceeds - - - Transfer in: Special Revenue Fund 745,994 746,000 746,000 746,000 - - - - Total Sources 4,954,124$ 4,918,543$ 4,918,543$ 4,897,375$ Use of Funds Bond Principal 3,055,000$ 2,975,000$ 2,975,000$ 3,080,000$ Bond Interest 1,410,878 1,222,274 1,222,274 1,132,961 Fiscal Agent Charges - 5,300 5,300 5,000 Other Services & Charges - 25,000 25,000 5,000 Transfers to: General Fund - - - - Capital Project Fund - - - - Total Uses 4,465,878$ 4,227,574$ 4,227,574$ 4,222,961$ Fund Balance - December 31 6,263,293$ 7,318,658$ 6,954,262$ 7,628,676$ 263437 TAX LEVY UNPAID REQUIREMENT YEAR PRINCIPAL INTEREST TOTAL PRINCIPAL 39,925,000$ 4,101,375 2025 3,080,000 1,132,961 4,212,961 36,845,000 4,110,046 2026 3,155,000 1,043,974 4,198,974 33,690,000 4,121,139 2027 3,250,000 954,749 4,204,749 30,440,000 3,605,541 2028 3,350,000 862,736 4,212,736 27,090,000 2,473,449 2029 3,195,000 771,043 3,966,043 23,895,000 2,490,093 2030 2,210,000 694,664 2,904,664 21,685,000 2,487,906 2031 2,290,000 631,068 2,921,068 19,395,000 2,475,481 2032 2,345,000 565,483 2,910,483 17,050,000 2,352,926 2033 2,405,000 497,095 2,902,095 14,645,000 2,201,808 2034 2,360,000 426,720 2,786,720 12,285,000 1,904,309 2035 2,435,000 354,120 2,789,120 9,850,000 1,917,253 2036 2,160,000 284,114 2,444,114 7,690,000 1,912,620 2037 1,970,000 221,739 2,191,739 5,720,000 1,283,830 2038 2,025,000 160,116 2,185,116 3,695,000 1,006,228 2039 1,490,000 103,206 1,593,206 2,205,000 629,751 2040 880,000 64,038 944,038 1,325,000 431,550 2041 550,000 40,381 590,381 775,000 431,340 2042 380,000 23,400 403,400 395,000 2043 395,000 7,900 402,900 - 39,936,644 39,925,000$ 8,839,506$ 47,958,206$ Debt as a Percentage of Taxable Market Value 0.81% Debt Per Capita 1,079.26$ General Obligation Improvement Bonds Scheduled Debt Service Requirements - Annual Payments December 31, 2024 264438 BUDGET SUMMARY GENERAL OBLIGATION REDEVELOPMENT BONDS 2023 2024 2024 2025 Actual Budget Revised Budget Fund Balance - January 1 -$ -$ -$ -$ Source of Funds Transfers from - Component Unit 872,009 880,256 875,256 267,238 Total Sources 872,009$ 880,256$ 875,256$ 267,238$ Use of Funds Principal Bonds 815,000$ 850,000$ 850,000$ 260,000$ Bond Interest 56,772 24,256 24,256 3,738 Fiscal Charges 237 1,000 1,000 1,000 Other - 5,000 - 2,500 Total Uses 872,009$ 880,256$ 875,256$ 267,238$ Fund Balance - December 31 -$ -$ -$ -$ 265439 GENERAL OBLIGATION REDEVELOPMENT BONDS SCHEDULED DEBT SERVICE REQUIREMENTS - ANNUAL PAYMENTS December 31, 2024 UNPAID YEAR PRINCIPAL INTEREST TOTAL PRINCIPAL - 260,000 2025 260,000 3,738 263,738 - 260,000$ 3,738$ 263,738$ Debt as a Percentage of Taxable Market Value 0.01% Debt Per Capita 7.03$ 266440 CAPTIAL IMPROVEMENT 267441 CAPITAL IMPROVEMENT BUDGET AND PLAN MISSION STATEMENT The Richfield Capital Improvement Budget and Plan is a comprehensive list of major improvements necessary to meet the needs of the community over a five-year period. This list is prepared through compiling the project needs requested by the various city departments. The Capital Plan sets forth the proposed scheduling and details of specific projects by year, estimated cost, and a justification or description to those responsible for making policy decisions regarding expenditures for new facilities. In addition, the Plan provides information so that individual project requests can be better evaluated against community needs and the community’s ability to pay for and maintain these facilities in the succeeding years. CAPITAL IMPROVEMENT PLAN GOALS The specific goals of the Capital Improvement Plan are: • To develop a realistic list of capital improvement needs which relates proposed projects to the City’s capacity to finance such projects. • To minimize the impact of projects on the residents’ ability to pay. • To schedule various projects and improvements in a way which allows adequate time to detailed design and engineering of the projects, preparing environmental statements or grant applications or exploring alternative methods of financing. • To provide coordination between City departments, various units of special and general local government, and public utilities. • To implement the community’s Comprehensive Plan in an orderly fashion. • To keep the public involved and informed about needed public improvements and to better enable the public to schedule private improvements. OVERVIEW Richfield’s Capital Improvement Plan is a process for identifying annual project needs and priorities for project coordination as well as for financial planning. In addition, the Capital Improvement process provides for public discussion of short range City improvements. The Capital Improvement Budget (CIB)/Capital Improvement Plan (CIP) projects are identified through discussions of the various City commissions and the City departments. From these discussions City staff compiles estimated costs, scope and potential funding sources for the projects. A preliminary report is then generated by the Finance Director based on these discussions and presented to a meeting of the Planning Commission. The Planning Commission then reviews the projects and scheduling based on the following consideration: • The proposed project’s conformance to the Comprehensive Plan. The CIB/CIP, as recommended by the Planning Commission, is then returned to the Finance Director, and submitted to the City Council as part of the annual budget process. The Council may delete projects from the Plan or may change the scheduling and priority of the allocation of funds. In accordance with state statutes, the City Council should refer any new project they may add to the Capital Improvement Plan to the Planning Commission for review. Accordingly, the 2024 Revised/2025 Proposed Capital Improvement Budget (CIB) reflects funding for several improvement projects throughout the City. Included are costs for the 77th Street Railroad Crossing Replacement, Pavement Management, RRFB installations and 268442 multi-year Pedestrian Improvement projects. Capital spending plan also include funds for park and recreation and water and wastewater projects. The funding for the right of way projects is expected to come from sources such as Federal and State grants, Municipal State Aid (MSA), street reconstruction bonds, and utility franchise fees. Funding for other projects included in the CIB will come from intergovernmental revenues, special revenues, and user fees. The City’s main operating budgets should not be materially affected by the planned projects as all funding is outside those budgets. The only possible effect would be on the maintenance of the newly constructed projects. In some cases the maintenance costs may increase, but in others, it is expected to decrease. The Capital Improvement Plan, which represents the next four-year period, also contains a number of significant proposed projects including, several park projects, major street improvement and reconstruction projects throughout the city, replacement of rolling stock and technology equipment, and several projects to improve public facilities throughout the City. 2025 Capital Improvement Budget Projects Recreation Open Space Donaldson Park Playground Equipment - $175,000 The playground equipment at Donaldson Park needs to be replaced in accordance with the Play Equipment Replacement Schedule. The grant from the County will provide funding of $100,000 for the project. Donaldson Park Building Rebuild - $450,000 The old, outdated concrete structure at Donaldson Park needs to be refurbished or replaced. $335,000 has been allocated from liquor revenue in the 2024 capital improvement plan, $450,000 is proposed for the 2025 capital improvement budget and will come from liquor revenue in 2025. The project will start in 2026. Ice Arena Repairs - $15,000 Various repair and major maintenance projects to the Ice Arena building, rink equipment, and surrounding infrastructure that will be identified and prioritized each year by Recreation Services staff. Items may include repair or replacement of HVAC equipment, roof, windows, flooring, ice rink equipment, bleachers, and other repair and replacement of existing capital items. Community Center - $10,000 Various repair and major maintenance projects to the Community Center building and surrounding infrastructure that will be identified and prioritized each year by Recreation Services staff. Items may include HVAC repairs, roof repairs, window and flooring repairs, and other repair and replacement of existing capital items. Veterans Park Complex - $4,200,000 Veterans Park is home to several recreation amenities: the Outdoor Pool, the Ice Arena, the Band Shell, the picnic shelter, the mini-golf facility, and the park itself (including trails, green space, marsh, etc). Improvements to the Veterans Park Complex would include a new pool liner and pool concessions area, improvements to the arena roof, HVAC, lobby area, doors, and the addition of an elevator, improvements to the gutters and irrigation system of the band shell, a new roof, lighting, and surfacing for the pavilion, new roof and fascia for the mini-golf building, and improvements to the park trails, vegetation, signage, and the addition of a wildlife viewing area. The funding source would be local sales tax, if approved in November 2024 by referendum. 269443 Wood Lake Nature Center Building - $15,737,000 Wood Lake Nature Center needs a complete re-build as its current building is 50 years old and is falling into disrepair. The new building will be sustainably designed and will be able to meet the current demands and needs from across the community and region that are placed on the center. Grants have been secured for the project: $3m from a Federal grant and $12m from a State of Minnesota bonding grant. The largest remaining segment of funding, $11m, would come from local sales tax, if approved in November 2024 by referendum. Right of Way Improvements ADA Improvements - $200,000 The City’s Americans with Disabilities Act (ADA) Transition Plan must be updated to comply with State and Federal requirements. The updated plan will be used to identify missing or non-compliant ADA infrastructure within the right-of-way. This may include sidewalks, trails, curbs, corner pedestrian ramps, crosswalks, and other infrastructure. The plan will be used to program ADA infrastructure improvements throughout the City. Multi-Year Bicycle Improvements - $40,000 As part of the implementation of the Bicycle Master Plan and Safe Routes to School Plan, improvements to bike facilities will be installed. Each route will go through a public engagement process prior to implementation. Improvements may be identified as signage, pavement markings, or other items identified in each plan. Pavement Management Program- $617,000 The City’s Accelerated 6-Year Mill and Overlay Project was completed in 2020. In order to protect the investments made in the City’s roadway infrastructure, an ongoing pavement management program is needed. The program will address areas of greatest need throughout the City each year and may include mill and overlay, concrete replacement, pavement rejuvenation treatments, crack sealing, and other various roadway improvements. Multi-Year Pedestrian Improvements - $40,000 Spot pedestrian improvements, such as refuge islands, RRFBs, and pavement markings will be constructed where beneficial, as identified in the Pedestrian Master Plan and Safe Routes to School Plan to achieve the greatest improvement in public safety. 70th Street SRTS Improvements – $675,000 Two intersections along 70th Street outside of the STEM/RDLS campus are slated for a demonstration project in the spring/summer of 2024. This project would make the improvements at the intersections of 70th Street with Elliot Avenue and 12th Avenue permanent, based on the results of the demonstration project. Staff will be pursuing state grant funding to cover construction costs for this project. 73rd Street SRTS Improvements (Centennial) – $925,000 Installation of a new trail on 73rd St between Bloomington Ave and Cedar Ave. Trail includes new pedestrian ramps, improved crossings at Bloomington Ave and 16th Ave, and a new connection/crossing at Cedar Ave to the Nokomis-Minnesota River Regional Trail. The City installed a demonstration version of this project in 2023 and has received Metropolitan Council regional solicitation funding to construct the project in 2025. 270444 Traffic Signal Replacements - $340,000 The existing City-owned traffic signals along the 76th St/77th St corridor will be reaching the ends of their expected life-cycles between 2025 and 2035. The signals will need to be replaced with new signal systems or alternative traffic control measures. The estimated total cost of signal replacements is $3.1M, with the first signal components being replaced no earlier than 2025. TH62 Noise Barrier West - $697,500 Richfield was selected to receive a 20 ft. concrete precast noise barrier that would be constructed from approximately Xerxes Avenue to Russell Avenue as part of the Minnesota Department of Transportation’s Standalone Noise Barrier Program. The total cost of the project is estimated at $5.9M of which Richfield’s share is about 10%. North Lyndale Avenue Reconstruction - $200,000 This project includes reconstruction of Lyndale Ave between 65th St and Hwy 62. The project would “right-size” the roadway and modernize the corridor to match the Lyndale Ave corridor south of 66th St. The project would include a full public engagement process to determine the final design. Lyndale Ave between 63rd St and 65th St was restriped and partially repaved as part of the 65th Street Reconstruction project in 2023. Funds planned for 2025 are to extend the restriping under Hwy 62 into Minneapolis. The Lyndale Ave Reconstruction project is not planned to occur until the existing pavement and surface infrastructure reach end-of-life. Street Name Sign Replacement - $50,000 All street name signs need to be replaced. Newer standards of lettering size and retroreflective set by the Federal Highway Administration’s Manual of Uniform Traffic Control Devices are not met with the existing signs. The signs will be purchased by a vendor and installed by City Staff. Nicollet Avenue Reconstruction - $1,550,000 Nicollet Ave Reconstruction from 66th St to 76th St led by Hennepin County. Underground utilities will be replaced or lined as necessary. The County’s consultant will lead a robust public engagement process following Richfield’s Public Engagement Process to guide the roadway design. Staff will pursue additional funding sources to offset the local costs currently identified for bonding. This is identified as a 2-year construction project (2026-27). Penn Avenue Reconstruction – $200,000 This project consists of the reconstruction of Penn Avenue from Hwy 62 to 75th Street. The project includes the replacement of City utilities, ADA upgrades, and pedestrian and bicyclist upgrades. The City and County will lead a robust public engagement process to guide the roadway design. The current estimate is based on the County’s cost share policy and assumes full utility replacement. Pillsbury Plaza - $270,000 The Public Works Department is looking to create a community space in remnant right-of- way as part of the 65th Street Reconstruction Project. The work includes a pathway, plaza area, benches, landscaping, ADA swing, water fountain, and is adjacent to a multi-use trail that connects Richfield Lake to Nicollet Avenue and the schools along 65th Street. 271445 Public Facilities City-wide Water meter Upgrade - $100,000 The outgoing city-wide system of 11,000 water meters was installed in 2007 and requires employees to drive by each property to obtain meter readings. The system is failing, and it is becoming time consuming to maintain. The installation of a new system will have a signal read radio device which will eliminate the need to drive by each property. With the pandemic and supply shortages the project has been delayed multiple years. Rehabilitation of Stormwater Collection System Mains and Manhole - $400,000 The stormwater collection system was installed in the mid 1950’s and is comprised of mostly reinforced concrete pipe (RCP). A cleaning and inspection program is underway to determine the condition of the stormwater collection mains. Mains that are observed to be in poor condition, and not in need of upsizing for capacity related reasons, will be rehabilitated using an engineered method that is designed to restore hydraulic efficiency and structural integrity. The rehabilitation effort will extend the life of the mains by up to 75 years. Sanitary Sewer Main Lining - $900,000 The wastewater collection system was installed in the late 1950’s and mainly consists of VCP (Vitrified Clay Pipe). As staff does ongoing maintenance and television inspections, they encounter areas with tree root intrusion and/or pipes that have cracks. In order to preserve the level of service to our users and protect the mill and overlay investment, these pipes should be lined. Lining consists of installation of a liner in the existing clay pipe; which expands and heats the liner, causing adherence to the pipe. Once it cools, the liner hardens to a consistency of schedule 40 PVC, the appropriate standard. This technique is widely used in the industry and is done at a fraction of the cost of open cutting a street to replace the pipe. It’s anticipated this program will be ongoing until completed based upon funding availability. Adams Hill Life Station Control Panel Upgrade - $90,000 The lift station is in Adams Hill Park at 7313 Xerxes Ave S. The control panel and electrical components were last upgraded in 2008. Upgrading the control would bring the electrical and controls up to modern day standards. The upgrade will more importantly separate the high voltage power supply from the low voltage power supply making it safe for operators to access the panel and perform routine maintenance. This would also standardize the lift station controls with SCADA for continuous monitoring. Legion Lake Lift Station - $180,000 The Legion Lake infiltration system is a residential grade irrigation/infiltration system that was constructed in 2015. The pumping system is not conducive to the application, nor is it of the proper means to minimize health and safety for Public Works staff. This project will replace the irrigation cabinet and meter setup with a traditional storm sewer lift station and monitoring system. This will alleviate the need to reinstall the pump intake and transducer annually, it will better protect the instrumentation used to operate the pump and eliminate health hazards working near and within the water body. Lift 7 (Ice Arena) Richfield - $300,000 Lift Station 7 is in front of the Ice Arena at 636 E 66th St. The lift station was built in 1971. The lift station structure and ancillary components have been found to be in poor condition 272446 as well as under size with the addition of rink 2. The recommendation is to decommission the existing lift station and design and construct a new lift station of modern technology. The new lift station design will be one that meets the needs the service needs of the ice arena. Sanitary Sewer Hot Spot Improvements - $250,000 The City has roughly 20 locations within the sanitary sewer system that impedes or partially restricts the flow of sewage. This project would be programmed to design and develop engineering solutions that either eliminate these issues or improve system performance. Water Plant Chlorine Storage Area Improvements - $125,000 The floor of the chlorine storage area in the water treatment plant has experienced severe spalling and exposure of rebar due to a previous chlorine leak. Impairment has very likely spread further beyond the spalling that is observable. In order to implement the proper repairs and restore the structural integrity of the floor, the chlorine storage tanks and day tank system will need to be relocated and the full extent of the chlorine room (floor) inspected and repaired. This project will include the relocation effort along with the requisite concrete and reinforcing bar repair to the floor. Water Plant Elevator Replacement - $150,000 The elevator at the water treatment plant has reached the end of its useful life cycle. Public Works staff have been advised by the elevator service company that parts are no longer available for this elevator and control system, and it’s getting to be very difficult to service or repair when the need arises. The elevator is used daily for the transport of equipment, chemicals, and staff from lower to upper levels of the plant. It’s also that which satisfies ADA requirements for the building. This project includes a full replacement of the elevator and controls with modern technology. Water Plant Instruments and Controls Upgrade - $25,000 The need for enhanced cyber security along with the State of Minnesota’s executive order to complete, certify, and deliver a cyber security assessment has created the need to plan for, and fund, certain upgrades and replacement of water treatment plants instruments and controls system. This project will help fund replacement of programable logic controllers, SCADA controllers and equipment, and enhance protective measures from cyber threats. Water Plant Recirculation System - $100,000 The results of the Water Treatment Plant Condition Assessment conducted in 2022 revealed certain health and safety issues. One of the issues identified was a deficiency with the design and setup of the eye wash and shower stations. Although the water plant has the proper stations for our building type, it was discovered that the set up itself is not OSHA compliant. Public works staff retained a consultant to formulate a design that mitigates these issues of non-compliance. This project will include the construction of a recirculation system that satisfies both State and OSHA standards. Water Plant Sludge Pump Replacement - $50,000 Two of the three sludge pumps require replacement. The frequent effort of maintenance and repair is no longer adding value for plant operations. This project will be for the procurement and installation of two new sludge pumps at the water treatment plant. 273447 Buildings, Fleet and Technology Garage Floor Sealing - $150,000 The Public Works Facility Garage floor is in need of repairs. This sealing project will address issues after an oil separator replacement project and other various defects in the garage floor. Fleet Purchases - $1,609,514 The Public Works Garage Division purchases all vehicles used by City Departments to provide City Services. Public Works Storage Facility - $1,300,000 The City built its current maintenance facility with an understanding that on-going storage needs could be accommodated off-site. Historically, the City had relied on the MnDOT Cedar Ave Station to provide the salt needed for the winter season via an ongoing agreement and did not need to store salt on site. This agreement was modified in 2021 and MnDOT has chosen to no longer provide salt to the city. In addition, the site the City is currently using for temporary storage for tree debris, sweepings, etc., is a short-term solution, requiring the City to identify a new location to be used for its storage needs. The goal is to find a location where all of our storage needs can be met. A feasibility study looking at the remnant site at 7636 Cedar Avenue will be conducted this year. Security Camera Replacement - $250,000 The existing cameras at the Richfield Municipal Center need to be replaced with better technology needed for modern security. Technology Infrastructure Projects - $74,840 Several existing network equipment and City-owned fiber are to be installed, repaired and upgraded. 274448 2024 Budget RECREATION & OPEN SPACE Donaldson Park Building Demolition 100,000 R - Donaldson Park Building Rebuild 235,000 R - Donaldson Park Playground Equipment 70,000 R - Donaldson Park Playground Equipment 50,000 C - Donaldson Park Playground Equipment (grants or fundraising)10,000 OR - Multi-Year Ice Arena Repair 20,000 R 20,000 R Multi-Year Community Center Building Repair 15,000 R 15,000 RMulti-Year Parks Major Maintenance 50,000 R 50,000 R Multi- Year Wood Lake Building and Fence Repair 10,000 R 10,000 RTOTAL REC. & OPEN SPACE 560,000$ 95,000$ RIGHT OF WAY IMPROVEMENT 77th Street Railroad Crossing Replacement 600,000$ M 300,000 M ADA Improvements 100,000 FF 200,000 FF Hub Redevelopment 500,000 U - UHub Redevelopment (developer contribution)500,000 O - O Hub Redevelopment 80,000 FF - FFMulti-Year Bicycle Improvements 40,000 FF 40,000 FF Multi-Year Pavement Management Program 697,000 FF 697,000 FF Multi-Year Pedestrian Improvements 40,000 FF 40,000 FFRetaining Walls - 120,000 FF Richfield Parkway RRFB Installation 64,050 M 102,500 MRichfield Parkway RRFB Installation 235,950 S 235,950 STOTAL RIGHT-OF-WAY IMPROVEMENT 2,857,000$ 1,735,450$ PUBLIC FACILITIES 7700 Lyndale Doors (Liquor operations reserves)11,000$ O 11,000 O City Hall HVAC Compressor Replacement (Building Services resereves)75,000 O 75,000 OCitywide Water Meter Upgrade 525,000 U 525,000 U Fiber Installation to Penn Liquor Store (IT reserves)60,350 O 60,350 OFiber Redundancy to Public Works and Cedar Liquor (IT reserves)64,000 O 64,000 O Fleet Purchases 1,557,000 FR 1,557,000 FRFleet Purchases 100,000 F 100,000 F HART System Expansion 50,000 U 30,000 U Irving Storm Lift Station 80,000 U 30,000 UNetwork Infrastructure Replacement (IT Reserves)- 18,360 O Postage Meter (IT Reserves)- 15,000 ORehabilitation of Stormwater Collection Mains 200,000 U 200,000 U Rehabilitation of Stormwater Collection Manhole Structures 200,000 U 200,000 U Roof Replacement of Well Houses 25,000 U 29,727 USanitary Sewer Main Lining 800,000 U - Security Cameras City Hall & PW Building (Building Services reserves)150,000 O - Security System Updates 72,000 U 57,029 U Sludge Press Improvements 100,000 U 61,303 U Squad Laptops - 54,000 OSynology Disk Station (IT Reserves)8,000 O UPS Replacement - 150,000 O *Water Heater Building - 56,000 O *Water Treatment Plant-Network 180,000 U 117,000 UTOTAL BUILDINGS, UTILITIES AND TECHNOLOGY 4,249,350$ 3,418,769$ TOTAL USES OF FUNDS 7,666,350$ 5,249,219$ ESTIMATED REVENUE BY SOURCE (B) G.O. Bonds- Property Tax - - (BU) G.O. Bonds-Utility - - (C) Hennepin County 50,000 - (F) Federal Grant 100,000 100,000 (FF) Franchise Fees 957,000 1,097,000 (FR) Fleet Special Revenue (PW Garage)1,557,000 1,557,000 (M) Municipal State Aid 664,050 402,500 (O) Other Funding 860,350 511,710 (OR) Other Recreation Funding 10,000 - (R) Special Revenue 500,000 95,000 (S) State 235,950 235,950 (TL) Tax Levy - - (U) User Fees 2,732,000 1,250,059 (X) Xcel Energy - - TOTAL FUNDING BY SOURCE 7,666,350$ 5,249,219$ * Funding source to be identified 2024 Capital Improvement Budget 2024 Revised 275449 RECREATION & OPEN SPACE Donaldson Park Playground Equipment 100,000$ C Donaldson Park Playground Equipment 75,000$ SR Multi-Year Community Center Building Repair 10,000 SR Multi-Year Donaldson Park Building Rebuild (project to be built in 2026)450,000 SRMulti-Year Ice Arena Repair 15,000 SRMulti-Year Veterans Park Complex (projects to be built 2025-27)4,200,000 BSTMulti-Year Wood Lake Nature Center (project to be built 2025-26)2,013,000 BST Multi-Year Wood Lake Nature Center (project to be built 2025-26)12,000,000 S Multi-Year Wood Lake Nature Center (project to be built 2025-26)1,724,000 F TOTAL REC. & OPEN SPACE 20,587,000$ RIGHT OF WAY IMPROVEMENT 70th Street SRTS Improvements 586,225$ S 70th Street SRTS Improvements 88,775 M 73rd Street SRTS Improvements (Centennial)635,000 F 73rd Street SRTS Improvements (Centennial)290,000 MMulti-Year ADA Improvements 200,000 FFMulti-Year Bicylce Improvements 40,000 FFMulti-Year Nicollet Reconstruction (project to be built in 2026-27)775,000 B Multi-Year Nicollet Reconstruction (project to be built in 2026-27)775,000 BU Multi-Year Pavement Management Plan 617,000 FF Multi-Year Pedestrian Improvements 40,000 FF Multi-Year Penn Avenue Reconstruction (project to be built in 2029-30)200,000 M Multi-Year Street Name Sign Replacement 50,000 FFMulti-YearTraffic Signal Replacements 340,000 MNorth Lyndale Avenue Restriping 200,000 FFPillsbury Plaza 270,000 FF TH62 Noise Barrier West 697,500 MTOTAL RIGHT-OF-WAY IMPROVEMENT 5,804,500$ UTILITIES Adams Hill Lift Station Control Panel Upgrade 90,000$ U Citywide Water Meter Upgrade 100,000 U Legion Lake Lift Station 180,000 ULift 7 (Ice Arena) Rebuild 300,000 UMulti-Year Rehabilitation of Stormwater Collection System Mains 200,000 U Multi-Year Rehabilitation of Stormwater Collection System Manhole 200,000 U Multi-Year Sanitary Sewer Hot Spot Improvements 250,000 U Multi-Year Sanitary Sewer Main Lining 900,000 U Multi-Year Water Plant Instruments and Controls Upgrade 25,000 U Water Plant Chlorine Storage Area Improvements 125,000 U Water Plant Elevator Replacement 150,000 UWater Plant Recirculation System 100,000 UWater Plant Sludge Pump Replacement 50,000 UTOTAL UTILITIES 2,670,000$ BUILDINGS, FLEET AND TECHNOLOGY Fiber Infrastructure Projects (IT Reserves)15,000$ O Fleet Purchases 1,609,514 FSR Garage Floor Sealing 150,000 FSR Network Infrastructure Replacement (IT reserves)51,690 O Public Works Storage Facility 325,000 FF Public Works Storage Facility 650,000 O Public Works Storage Facility 325,000 U Security Camera City Hall & PW Building (Building Services reserve)250,000 O Voice Bundle Replacements (IT reserves)8,150 O TOTAL BUILDINGS, FLEET & TECHNOLOGY 3,384,354$ TOTAL USES OF FUNDS 32,445,854$ ESTIMATED REVENUE BY SOURCE (B) G.O. Bonds- Property Tax 775,000$ (BST) Bonds- Sales Tax 6,213,000 (BU) G.O. Bonds-Utility 775,000 (C) Hennepin County 100,000 (F) Federal Grant 2,359,000 (FF) Franchise Fees 1,742,000 (FSR) Fleet Special Revenue 1,759,514 (M) Municipal State Aid 1,616,275 (O) Other Funding 974,840 (OR) Other Recreation Funding - (S) State 12,586,225 (SR) Special Revenue 550,000 (TL) Tax Levy - (U) User Fees 2,995,000 (X) Xcel Energy - TOTAL FUNDING BY SOURCE 32,445,854$ PROJECT EXPENDITURE 2025 Capital Improvement Budget 276 450 ESTIMATED REVENUE BY SOURCE (B) G.O. Bonds- Property Tax 775,000$ (BST) Bonds- Sales Tax 6,213,000 (BU) G.O. Bonds-Utility 775,000 (C) Hennepin County 100,000 (F) Federal Grant 2,359,000 (FF) Franchise Fees 1,742,000 (FSR) Fleet Special Revenue 1,759,514 (M) Municipal State Aid 1,616,275 (O) Other Funding 974,840 (OR) Other Recreation Funding - (S) State 12,586,225 (SR) Special Revenue 550,000 (TL) Tax Levy - (U) User Fees 2,995,000 (X) Xcel Energy - TOTAL FUNDING BY SOURCE 32,445,854$ 277451 CIB TOTAL* 2025 2026 2027 2028 2029 CIP COST Beyond 2029 RECREATION OPEN SPACE DEVELOPMENT 25-Community Center Building Repair 100,000 C 20,000 SR 20,000 SR 20,000 SR 20,000 SR 80,000 20,000 SR 25-Multi-Year Donaldson Building Rebuild 450,000 SR - 25-Multi-Year Donaldson Building Rebuild 300,000 C 300,000 25-Multi-Year Donaldson Building Rebuild 200,000 O 200,000 25-Multi-Year Ice Arena 15,000 SR 20,000 SR 20,000 SR 20,000 SR 20,000 SR 80,000 20,000 SR 25-Veterans Park Complex 4,200,000 BST 2,800,000 BST 2,000,000 BST 4,800,000 25-Wood Lake Nature Center Building 2,013,000 BST 8,987,000 BST 8,987,000 25-Wood Lake Nature Center Building 12,000,000 S - 25-Wood Lake Nature Center Building 1,724,000 F - 26-Multi-Year Parks Major Maintenance 210,000 SR 320,000 SR 320,000 SR 320,000 SR 1,170,000 26-Parks Master Plan 180,000 SR 180,000 26-Wood Lake Building & Fence Repair 20,000 SR 20,000 SR 20,000 SR 20,000 SR 80,000 20,000 SR 26-Wood Lake Trail Updates 50,000 SR 50,000 26-Wood Lake Trail Updates 200,000 S 200,000 27-Adams Hill Park Play Equipment Replacement 120,000 SR 120,000 28-Heredia Park Play Equipment Replacement 120,000 SR 120,000 29-Little Bob's Park Play Equipment Replacement 120,000 SR 120,000 >29-Community Center Project 45,000,000 BST >29-Community Center Project - 10,000,000 B TOTAL RECREATION & OPEN SPACE 20,502,000 12,987,000 2,500,000 500,000 500,000 16,487,000 55,060,000 (B) G.O. Bonds- Property Tax 10,000,000 (BST) Bonds- Sales Tax 6,213,000 11,787,000 2,000,000 - - 13,787,000 45,000,000 (C) County 100,000 300,000 - - - 300,000 (F) Federal Grant 1,724,000 - - - - - (SR) Special Revenue 465,000 500,000 500,000 500,000 500,000 2,000,000 (S) State 12,000,000 200,000 - - - 200,000 60,000 (O) Other Funding - 200,000 - 200,000 TOTAL FUNDING BY SOURCE 20,502,000 12,987,000 2,500,000 500,000 500,000 16,487,000 55,060,000 PROJECTS CIB TOTAL* RIGHT OF WAY IMPROVEMENTS 2025 2026 2027 2028 2029 CIP COST Beyond 2029 25-70th Street SRTS Improvements 586,225 S 25-70th Street SRTS Improvements 88,775 M 25-73rd Street SRTS Improvements (Centennial)635,000 F 25-73rd Street SRTS Improvements (Centennial)290,000 M 25-ADA Improvements 200,000 FF 200,000 FF 200,000 FF 200,000 FF 200,000 FF 800,000 25-Multi-Year Bicycle Improvements 40,000 FF 40,000 FF 40,000 FF 40,000 FF 40,000 FF 160,000 40,000 FF 25-Multi-Year Nicollet Reconstruction 775,000 B 3,200,000 B 775,000 B 3,975,000 25-Multi-Year Nicollet Reconstruction 775,000 BU 3,200,000 BU 775,000 BU 3,975,000 25-Multi-Year Pavement Management Program 617,000 FF 737,000 FF 737,000 FF 777,000 FF 702,000 FF 2,953,000 700,000 FF 25-Multi-Year Pedestrian Improvements 40,000 FF 40,000 FF 40,000 FF 40,000 BU 40,000 M 160,000 40,000 FF 25-Multi-Year Penn Avenue Reconstruction 200,000 M 200,000 M 200,000 M 400,000 25-Multi-Year Penn Avenue Reconstruction 150,000 B 2,300,000 B 2,300,000 B 4,750,000 250,000 B 25-Multi-Year Penn Avenue Reconstruction 150,000 BU 2,300,000 BU 2,300,000 BU 4,750,000 250,000 BU 25-Multi-Year Street Name Sign Replacement 50,000 FF 50,000 FF 50,000 FF 100,000 25-Multi-Year Traffic Signal Replacements 340,000 M 350,000 M 230,000 M 580,000 2,000,000 M 25-North Lyndale Avenue Restriping 200,000 M 25-Pillsbury Plaza 270,000 FF 25-TH62 Noise Barrier West 697,500 M 27-77th Street Pavement Maintenance 810,000 M 810,000 28-64th Street Sidewalk 165,000 FF 291,000 FF 456,000 28-64th Street Sidewalk 854,000 F 854,000 28-69th Street Reconstruction 2,700,000 B 2,700,000 28-69th Street Reconstruction 3,800,000 BU 3,800,000 28-73rd Street Sidewalk Gap (Diagonal)200,000 M 323,960 M 523,960 28-73rd Street Sidewalk Gap (Diagonal)1,046,040 F 1,046,040 28-76th Street West Resconstruction 3,500,000 B 3,500,000 28-76th Street West Resconstruction 1,250,000 BU 1,250,000 28-76th Street West Resconstruction 1,000,000 X 1,000,000 29-76th & Knox Improvements 1,642,960 B 1,642,960 29-76th & Knox Improvements 2,687,040 F 2,687,040 >29-63rd Street Greenway - 1,000,000 FF >29-63rd Street Greenway - 2,500,000 F >29-70th Street Reconstruction - 1,200,000 M >29-70th Street Reconstruction - 3,000,000 BU >29-73rd St Bridge & Bikeways - 4,250,000 B >29-73rd St Bridge & Bikeways - 5,500,000 F >29-76th/77th Street Intersection Control - 3,300,000 B >29-Bloomington Ave and Diagonal Blvd 1,650,000 M >29-Bloomington Ave and Richfield Parkway - 1,650,000 M >29-Humboldt Ave/Lake Shore Dr Reconstruction - 6,500,000 B >29-Humboldt Ave/Lake Shore Dr Reconstruction - 3,500,000 BU >29-North Lyndale Reconstruction 4,500,000 M >29-TH62 Noise Barrier East - 500,000 M TOTAL RIGHT OF WAY IMPROVEMENTS 5,804,500 8,017,000 3,927,000 18,502,000 12,427,000 42,873,000 42,330,000 (B) G.O. Bonds- Property Tax 775,000 3,200,000 925,000 8,500,000 3,942,960 16,567,960 14,300,000 (BU) Govt Bond Utilitiy 775,000 3,200,000 925,000 7,390,000 2,300,000 13,815,000 6,750,000 (F) Federal Grant 635,000 - - - 4,587,080 4,587,080 8,000,000 (FF) Franchise Fee 1,217,000 1,067,000 1,067,000 1,182,000 1,233,000 4,549,000 1,780,000 (S) State 586,225 - - - - - - (M) Municipal State Aid 1,816,275 550,000 1,010,000 430,000 363,960 2,353,960 11,500,000 (X) Xcel Energy - - - 1,000,000 - 1,000,000 - TOTAL FUNDING BY SOURCE 5,804,500 8,017,000 3,927,000 18,502,000 12,427,000 42,873,000 42,330,000 2025 CAPITAL IMPROVEMENT BUDGET & 2026 - 2029 CAPITAL IMPROVEMENT PLAN - CITY OF RICHFIELD, MINNESOTA 278 452 2025 CAPITAL IMPROVEMENT BUDGET & 2026 - 2029 CAPITAL IMPROVEMENT PLAN - CITY OF RICHFIELD, MINNESOTA PROJECTS CIB TOTAL* UTILITIES 2025 2026 2027 2028 2029 CIP COST Beyond 2029 25-Adams Hill Lift Station Control Panel Upgrade 90,000 U - 25-Citywide Water Meter Upgrade 100,000 U - 25-Legion Lake Lift Station 180,000 U - 25-Lift 7 (Ice Arena) Rebuild 300,000 U - 25-Multi-Year Rehab of Stormwater Collect. Mains 200,000 U 200,000 U 200,000 U 200,000 U 200,000 U 800,000 200,000 U 25-Multi-Year Rehab of Stormwater Collect. Manholes 200,000 U 200,000 U 200,000 U 200,000 U 200,000 U 800,000 200,000 U 25-Multi-Year Sanitary Sewer Hot Spot Improvements 250,000 U 250,000 U 250,000 25-Multi-Year Sanitary Sewer Main Lining 900,000 U 900,000 U 900,000 U 900,000 U 900,000 U 3,600,000 900,000 U 25-Multi-Year Water Plant Instruments & Controls Upgrade 25,000 U 25,000 U 25,000 U 25,000 U 75,000 25-Water Plant Chlorine Storage Improvements 125,000 U - 25-Water Plant Elevator Replacement 150,000 U - 25-Water Plant Recirculation System 100,000 U - 25-Water Plant Sludge Pump Replacement 50,000 U - 26-DSG Storm Lift Station Upgrade 90,000 U 90,000 26-HUB Redevelopment Participation 600,000 U 600,000 26-HUB Redevelopment Participation 125,000 FF 125,000 26-HUB Redevelopment Participation 600,000 O 600,000 26-Multi-Year Watermain Rehabilitation - Transmission Mains 500,000 U 500,000 U 500,000 U 500,000 U 2,000,000 500,000 U 26-Water Plant Generator 1,000,000 BU 1,000,000 26-Water Plant Pipe Gallery Coatings 500,000 U 500,000 26-Water System Interconnect 3,900,000 BU 3,900,000 26-Water System Interconnect 100,000 F 100,000 26-Well 3 Water Service 50,000 U 50,000 27-Nicollet Park Water Main 250,000 U 250,000 27-Water Plant Filter Bay Media Replac & Rehab 500,000 U 500,000 27-Water Plant Program Space Renovation 500,000 U 500,000 27-Wilson Pond Flood Mitigation 100,000 U 400,000 U 500,000 27-Wilson Pond Flood Mitigation - TOTAL UTILITIES 2,670,000 9,040,000 3,175,000 2,225,000 1,800,000 16,240,000 1,800,000 (BU) Govt Bond Utilitiy - 4,900,000 - - - 4,900,000 - (F) Federal Grant - 100,000 - - - 100,000 - (FF) Franchise Fee - 125,000 - - - 125,000 - (O) Other Funding - 600,000 - - - 600,000 - (U) User Fee 2,670,000 3,315,000 3,175,000 2,225,000 1,800,000 10,515,000 1,800,000 TOTAL FUNDING BY SOURCE 2,670,000 9,040,000 3,175,000 2,225,000 1,800,000 16,240,000 1,800,000 PROJECTS CIB TOTAL* BUILDINGS, FLEET AND TECHNOLOGY 2025 2026 2027 2028 2029 CIP COST Beyond 2029 25-Fleet Purchases 15,000 FSR 25-Garage Floor Sealing 150,000 O 25-Public Works Storage Facility 325,000 FF 25-Public Works Storage Facility 650,000 O 25-Public Works Storage Facility 8,150 O 26-Fiber Redundancy to the Water Plant 63,500 O TOTAL BUILDINGS, FLEET AND TECH 1,148,150 63,500 (FF) Franchise Fee 325,000 - (FSR) Fleet Special Revenue 15,000 - (O) Other Funding 808,150 63,500 (U) User Fee - - TOTAL FUNDING BY SOURCE 1,148,150 63,500 - - - - - SUMMARY PROJECTS Recreation/Open Space Development 20,502,000 12,987,000 2,500,000 500,000 500,000 16,487,000 55,060,000 Right of Way Improvements 5,804,500 8,017,000 3,927,000 18,502,000 12,427,000 42,873,000 42,330,000 Utilities 2,670,000 9,040,000 3,175,000 2,225,000 1,800,000 16,240,000 1,800,000 Buildings, Fleet and Technology 1,148,150 63,500 - - - 63,500 - TOTAL CAPITAL PROJECTS 30,124,650 30,107,500 9,602,000 21,227,000 14,727,000 75,663,500 99,190,000 (B) G.O. Bonds- Property Tax 775,000 3,200,000 925,000 8,500,000 3,942,960 16,567,960 24,300,000 (BST) G.O. Bonds-Sales Tax 6,213,000 11,787,000 2,000,000 - - 13,787,000 45,000,000 (BU) G.O. Bonds-Utility 775,000 8,100,000 925,000 7,390,000 2,300,000 18,715,000 6,750,000 (C) Hennepin County 100,000 300,000 - - - 300,000 - (F) Federal Grant 2,359,000 100,000 - - 4,587,080 4,687,080 8,000,000 (FF) Franchise Fees 1,542,000 1,192,000 1,067,000 1,182,000 1,233,000 4,674,000 1,780,000 (FSR) Fleet Special Revenue 15,000 - - - - - - (M) Municipal State Aid 1,816,275 550,000 1,010,000 430,000 363,960 2,353,960 11,500,000 (O) Other Funding 808,150 863,500 - - - 863,500 - (OR) Other Recreation Funding - - - - - - - (S) State 12,586,225 200,000 - - - 200,000 - (SR) Special Revenue 465,000 500,000 500,000 500,000 500,000 2,000,000 60,000 (U) User Fees 2,670,000 3,315,000 3,175,000 2,225,000 1,800,000 10,515,000 1,800,000 (X) Xcel Energy - - - 1,000,000 - 1,000,000 - TOTAL FUNDING SOURCES 30,124,650 30,107,500 9,602,000 21,227,000 14,727,000 75,663,500 99,190,000 * Total CIP costs do not include any project costs reflected in the 2025 CIB. 279453 The City of Richfield’s funding for capital projects comes from a variety of sources, but generally falls into one of several categories: federal grants, state money, county funds, local revenues, franchise fees, user fees, and bond proceeds. Total planned funding for 2025 is $32,445,854. Capital project expenditures are classified into four specific programs: Recreation and Open Space, Right of Way Improvements, Public Facilities and Buildings, Fleet & Technology. Total planned expenditures for 2025 are $32,445,854. (B) G.O. Bonds- Property Tax 3%(BST) Bonds-Sales Tax 21% (BU) G.O. Bonds- Utility 3% (C) County 0% (F) Federal Grant 8% (FF) Franchise Fees 6% (FSR) Fleet Special Revenue6% (M) Municipal State Aid5% (O) Other Funding 3% (S) State 43% (SR) Special Revenue 2% TOTAL 2025 FUNDING BY SOURCE Recreation/Open Space 64% Right of Way 18% Public Facilities8% Buildings, Fleets & Technology 10% TOTAL 2025 SPENDING BY USE 2025 Capital Improvement Budget - Sources and Uses 280454 ATTEST: Michelle Friedrich, City Clerk RESOLUTION NO. RESOLUTION AUTHORIZING REVISION OF 2024 BUDGET OF VARIOUS DEPARTMENTS WHEREAS, Resolution No. 12154 appropriated funds for personal services, other expenses and capital outlays for each department of the City for the year of 2024; and WHEREAS, The City Charter, Chapter 7, Section 7.09, gives the Council authority to transfer unencumbered appropriation balances from one department to another within the same fund at the request of the City Manager; and WHEREAS, The City Manager has requested a revision of the 2024 budget appropriations in accordance with Charter provisions and as detailed in the Proposed 2025 budget document. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota as follows: 1.That the 2024 appropriations for each department of the General Fund be amended to establish the following totals: 2.Estimated 2024 gross revenue of the City of Richfield from all sources, as the same are more fully detailed in the City official copy of the proposed 2025 budget, are hereby revised as follows: INCREASE $313,885 3.That the City Manager bring into effect the provisions of this resolution. Adopted by the City Council of the City of Richfield, Minnesota this 10th day of December 2024. Mary B. Supple, Mayor 12154 455 1 RESOLUTION NO. RESOLUTION ADOPTING A BUDGET AND TAX LEVY FOR THE YEAR 2025 WHEREAS, the Minnesota Truth in Taxation law provides for a proposed tax levy to be certified to the County Auditor by September 30, 2024, and then recertified before December 30, 2024. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota as follows: 1. The budget for the City of Richfield for the year 2025 is hereby approved and adopted with appropriations for each of the departments to be as follows: 2. The estimated gross revenue of the City of Richfield from all sources, including general ad valorem tax levies as hereinafter set forth for the year 2025 which are more fully detailed in the City Manager’s official copy of the 2025 budget, are hereby found and determined to be as follows: TOTAL GENERAL FUND $32,729,960 3. There is hereby levied upon all taxable property in the City of Richfield a direct ad valorem tax in the year 2024, payable in 2025 for the following purposes and in the following amounts: PURPOSE AMOUNT General Fund1 $23,654,051 2 Equipment 1,528,800 Economic Development Authority 623,343 Debt Service 4,101,375 1 Provision has been made in the General Fund for the payment of the City’s contributory share to Public Employees’ Retirement Association. 2 General Fund Levy includes all fiscal disparities distribution amounts. 456 2 ATTEST: Michelle Friedrich, City Clerk 4. The debt service tax levy is included as established in the bond documents for each of the bonds. 5. The budget for the Housing and Redevelopment Authority of Richfield for the year 2025 is hereby ratified and approved. There is hereby levied upon all taxable property in the City of Richfield a direct ad valorem tax in the year 2024, payable in 2025 for the following purposes: PURPOSE AMOUNT Housing and Redevelopment Authority $720,610 6. A certified copy of this resolution shall be transmitted to the County Auditor. Adopted by the City Council of the City of Richfield, Minnesota this 10th day of December 2024. Mary Supple, Mayor 457 RESOLUTION NO. RESOLUTION ESTABLISHING PUBLIC WORKS ON-CALL COMPENSATION RATES FOR 2025 WHEREAS, the City Council has determined to provide Public Works Superintendent/Managers/Supervisors compensation for being on-call for possible Public Works emergencies; and WHEREAS, the good judgment of a Public Works Superintendent/Managers/ Supervisors is needed to provide quality response to Public Works emergencies such as water main breaks, street light knock downs, and sewer main backups; and WHEREAS, the City Council found it necessary to establish a policy to provide such employees with on-call compensation. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Richfield hereby adopts the following On-call Compensation Rates: Public Works Superintendents/Managers/Supervisors who remain on-call by carrying the emergency cell phone (or similar device) for a period of one week will be compensated at a rate of $120 a month in 2025. Adopted by the City Council of the City of Richfield, Minnesota this 10th day of December, 2024. ________________________________ Mary Supple, Mayor ATTEST: Michelle Friedrich, City Clerk 458 RESOLUTION NO. RESOLUTION ESTABLISHING WASTEWATER SERVICE RATES AND CHARGES, WATER RATES AND CHARGES, SPECIAL WATER SERVICE CHARGES, STORM SEWER RATES AND CHARGES, STREET LIGHT RATES AND CHARGES, AND 6.5% PENALTY ON PAST DUE ACCOUNTS BE IT RESOLVED by the City Council of the City of Richfield, Minnesota, as follows: SANITARY SEWER SERVICE RATES AND CHARGES FOR 2025 1. Pursuant to the provisions of Section 705.0 of the Ordinance Code of the City of Richfield, the rates and charges for use and service of the sanitary sewer system are hereby established to be those set forth in the following paragraphs of this resolution: 2. Where the rate is not based upon the metered use of water, the following quarterly flat charges are established effective January 1, 2025 for each billing district as defined in paragraph 3 of this resolution. 2025 A) Residential per unit $128.45 B) Commercial - For the equivalent of 10 or less persons More than 10, less than 15 More than 15, less than 20 More than 20, less than 26 $128.45 $233.96 $327.72 $437.33 C) Institutional - For each public or private school, the quarterly flat charge shall be charged whether the school is in session or not (rates being charged upon average yearly use); shall be based upon the number of students enrolled at the beginning of the quarterly billing period or the preceding period if school is not then in session; and shall be as follows: For each 100 grade school students or fraction in excess thereof For each 100 junior high school students or high School students or fraction thereof $134.50 $197.61 D) In addition to the above flat rates there shall be a customer Charge on each invoice as determined in paragraph 4 of this resolution and a certification charge as determined in Section 705.0 of the City Ordinance Code. 459 3. Where the rate for sanitary sewer service is based upon the metered use of water on the premises, such rates shall be as follows: A) For all residential premises the rate shall be based on the actual use, or less of water for the preceding winter quarter, per thousand gallons with a minimum of 7,000 gallons, effective January 1, 2025, for each customer billing district and shall be as follows: For the purpose of this paragraph A), the winter quarter shall be the winter quarter as specified in Subdivision 3 of said Section 705.0. 2025 $6.40 B) For all commercial, institutional, industrial, and other premises, the rate per thousand gallons of water effective January 1, 2025, shall be as follows: C) A customer charge shall be made for each invoice rendered effective January 1, 2025, as follows: If the invoice is for water service, as well as sanitary sewer service, the customer charge, when collected, shall be allocated proportionally between the City’s water fund, sewer fund, and its storm sewer fund based on the user fees billed for by each fund. D) Where the metered use of water on the premises for the preceding winter quarter was not normal, the rate may be adjusted as provided in Subdivision 3 of said Section 705.0 4. The foregoing rates and charges are in addition to, and not in lieu of, other rates and charges established by ordinance or resolution. 5. The Metropolitan Airports Commission (MAC) will be charged a sanitary sewer rate based on the Met Council Environmental Services (MCES) rate plus 15% for Inflow/Infiltration and $1,000.00 per quarter for administration costs. $6.40 $10.00 460 WATER RATES AND CHARGES FOR 2025 Pursuant to the provisions of Section 715.0 of the Ordinance Code of the City of Richfield, the rates and charges for City water and water service are hereby established to be those set forth in the following paragraphs of this resolution: The charges due and payable to the City by each water customer of the City, during any quarter shall be based upon the Conservation Rate Structure. Water-Tier 1: The first-tier rate is ($5.18 per thousand) charged for consumption of the first 15,000 gallons. Water-Tier 2: The second-tier rate is ($6.22 per thousand) charged for consumption of 15,001 gallons but less or equal to 25,000 gallons. Water-Tier 3: The third-tier rate is ($7.48 per thousand) charged for consumption in excess of 25,001 gallons. Irrigation Accounts: All consumption will be charged at the third-tier rate ($7.48 per thousand). The Conservation Rate Structure applies to multi-unit and residential premises. Commercial, institutional or industrial will only be subject to the first-tier water rates for domestic use, but irrigation accounts will be subject to the third-tier water rates. Water charges shall be payable quarterly, and all bills issued after January 1, 2025 shall be at this rate. SPECIAL WATER SERVICE CHARGES FOR 2025 Pursuant to the provisions of Section 715.0 of the Ordinance Code of the City of Richfield, the rates and charges for special customer services are hereby established to be those set forth in the following paragraphs of this resolution: 1. The charge for establishing a new customer account shall be $15.00 per account. 2. The charge for installation of meters shall be $75.00 per installation. 3. The charge to flush and maintain fire hydrants located on privately owned property within the City shall be $75.00 per hydrant per year plus any required parts. 4. The charge to thaw and service water pipes on customer property shall be actual cost to the City plus thirty percent. 5. The charge for any other services not covered by the above shall be based on actual hourly cost to the City plus thirty percent. 6. The MN lab fee is $9.72. 461 STORM SEWER RATES AND CHARGES FOR 2025 Pursuant to the provisions of Section 720.0 of the Ordinance Code of the City of Richfield, the rates and charges for City storm sewer service are hereby established to be those set forth in the following paragraphs of this resolution: 1. The rates and charges for the use and availability of the system are determined through the use of a “Residential Equivalent Factor” (REF). One REF is defined as the ratio of the average volume of surface runoff coming from one acre of land and subjected to a particular use, to the average volume of runoff coming from one acre of land subjected to typical single-family residential use within the City during a standard one year rainfall event. The REF’s for the following land uses within the City and the billing classifications for such land uses are as follows: LAND USES REF CLASSIFICATION Cemeteries .25 1 Parks and railroads .75 2 Two-family residential 1.00 3 Single-family residential 1.00 4 Public and private schools and institutional uses 1.25 5 Multiple-family residential uses and churches 3.00 6 Commercial, industrial, and Warehouse uses 5.00 7 2. The basic system quarterly rate for storm sewer service is $120.20 per acre of land. $24.04 is the quarterly rate for a single-family residence, which is considered to have an acreage of one-fifth acre. The charge made against each parcel of land is then determined by multiplying the REF for the parcel’s land use classification times the parcel’s acreage times the basic system rate. STREET LIGHT RATES AND CHARGES FOR 2025 Pursuant to the provisions of Minnesota State Statutes, Section 429.101 and Section 825 of the Ordinance Code of the City of Richfield, the rates and charges for City street light service are hereby established to be those set forth in the following paragraphs of this resolution: 1. The street light fee for residential single-family property is $7.21 per quarter. 2. Rates for other land uses will be determined by land use types based on the following table: 462 STREET LIGHT LAND USES: COM All commercial properties, to include multifamily residents (apartments) and industrial parcels. RES All residentially coded parcels. PUB Public buildings, i.e. City Hall, City Garage, and Fire Stations CHURCH All Churches also to include cemeteries and activity buildings associated with a Church SCH All schools, to include private and public schools. PRK All parks owned by the City of Richfield, also to include Nature Centers and all “properties” located within city park parcels DPLX Addresses that split a residential lot, to include townhomes, 3- plexes, and 4-plexes LAND USE CODE MULTIPLIER To Bill FACTOR COM (acres>0.2) if acres≤0.2 5* ---- (5 x ACREAGE) 1 RES ---- 1 PUB (acres>0.2) if acres ≤0.2 5 ---- (5 x ACREAGE) 1 CHURCH (acres>0.2) if acres ≤0.8 if acres ≤0.2 1.25** ---- ---- (1.25 x ACREAGE) 1 1 SCH (acres>0.2) if acres ≤0.8 if acres ≤0.2 1.25 ---- ---- (1.25 x ACREAGE) 1 1 PRK 1.25 (1.25 x ACREAGE) DPLX ---- 0.5 3. The multiplier of “5” is based on the definition that a residential lot is 1/5 of an acre; hence multiplying acreage by 5 produces the equivalent number of residential lots. 4. The multiplier of “1.25” is based on the definition that a residential lot is 1/5 of an acre and multiplying acreage by 5 produces the equivalent number of residential lots. However, the total area of each parcel is not proportional to the number of street lights in an equivalent residential area so the factor of 5 is reduced by 75%, producing 1.25. 6.5% PENALTY ON PAST DUE ACCOUNTS 1. Customers will have twenty-eight (28) days to pay their water, sanitary sewer, storm sewer, and street light quarterly bills from the date of the mailing by the City. Any unpaid amount will be added to the next quarterly bill along with a 6.5% penalty on the delinquent amount. 463 2. The penalty charge when billed on past due accounts shall be allocated proportionally between the City’s water fund, sewer fund, and storm sewer fund based on the user fees billed for each fund. Adopted by the City Council of the City of Richfield, Minnesota this 10th day of December, 2024. Mary Supple, Mayor ATTEST: _______________________ Michelle Friedrich, City Clerk 464 ATTEST: Michelle Friedrich, City Clerk RESOLUTION NO. XXXX RESOLUTION ADOPTING THE 2025 CAPITAL IMPROVEMENT BUDGET WHEREAS, a proposed Capital Improvement Budget for 2025 has been prepared and submitted for review by the City Council in accordance with charter requirements; and WHEREAS, the City Council has received the recommendations and benefit of review of these proposed documents by the Planning Commission and has itself reviewed these proposals. NOW, THEREFORE, BE IT RESOLVED that the 2025 Capital Improvement Budget in the sum total of $32,445,854 is hereby approved as amended and adopted with full recognition of the fact that the cost estimates are approximate and are subject to final cost estimates and that all awards of contracts for these projects are subject to necessary hearings and must be approved by the City Council in accordance with established laws and practices governing such action, and BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed to initiate the procedures which will lead to more formal and detailed consideration of these projects in accordance with the aforementioned laws and practices. Adopted by the City Council of the City of Richfield, Minnesota this 10th day of December, 2024. Mary Supple, Mayor 465 RESOLUTION NO. xxxx RESOLUTION ADOPTING THE 2026-2029 CAPITAL IMPROVEMENT PROGRAM WHEREAS, a proposed Capital Improvement Program 2026-2029 has been prepared for review by the Planning Commission in accordance with charter requirements; and WHEREAS, the City Council has received the recommendations and benefit of review of these proposed documents by the Planning Commission and has itself reviewed these proposals. NOW, THEREFORE, BE IT RESOLVED that the 2026-2029 Capital Improvement Program is hereby approved and adopted subject to annual review and revision; BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed to initiate the procedures which will lead to more formal and detailed consideration of these projects in accordance with the aforementioned laws and practices. Adopted by the City Council of the City of Richfield, Minnesota this 10th day of December, 2024. Mary Supple, Mayor ATTEST: Michelle Friedrich, City Clerk 466 RESOLUTION NO. RESOLUTION RELATING TO THE 2025 GENERAL PAY PLAN WHEREAS, the compensation personnel policy of the City of Richfield provides for the adoption of a pay plan for General employees from time-to-time; and WHEREAS, the City administration has prepared a 2025 pay plan for position classifications for General employees. WHEREAS, the City Council recognizes that adjustments to the pay plan may be necessary at times to address inequities or other issues due to external and internal factors, BE IT FURTHER RESOLVED that the City Council authorizes the City Manager to make adjustments to the pay plan to: add or reclassify positions as necessary; make equity adjustments to individual positions when warranted; and, resolve other issues that may arise to aid in the fair and equitable implementation of the pay plan. NOW, THEREFORE, BE IT RESOLVED that the City Council do and hereby does establish for the year 2025 the following pay plan, which is to be effective the first pay period of January 2025 with the majority of pay days in 2025, and subject to all applicable provisions of the personnel policy and City Code: Minimum Midpoint Maximum 2.75% 2.75% 2.75% 2.75% 2.75% 2.75% 2.75% 2.75% 2.75% 2.75% Grade 1 2 3 4 5 6 7 8 9 10 11 1 Annual $35,068.80 $36,046.40 $37,024.00 $38,043.20 $39,104.00 $40,164.80 $41,267.20 $42,411.20 $43,576.00 $44,782.40 $46,009.60 Hourly $16.86 $17.33 $17.80 $18.29 $18.80 $19.31 $19.84 $20.39 $20.95 $21.53 $22.12 2 Annual $37,523.20 $38,563.20 $39,624.00 $40,705.60 $41,828.80 $42,972.80 $44,158.40 $45,385.60 $46,633.60 $47,902.40 $49,233.60 Hourly $18.04 $18.54 $19.05 $19.57 $20.11 $20.66 $21.23 $21.82 $22.42 $23.03 $23.67 3 Annual $40,164.80 $41,267.20 $42,390.40 $43,555.20 $44,761.60 $45,988.80 $47,257.60 $48,547.20 $49,899.20 $51,272.00 $52,665.60 Hourly $19.31 $19.84 $20.38 $20.94 $21.52 $22.11 $22.72 $23.34 $23.99 $24.65 $25.32 4 Annual $42,972.80 $44,158.40 $45,364.80 $46,612.80 $47,902.40 $49,212.80 $50,564.80 $51,958.40 $53,372.80 $54,849.60 $56,368.00 Hourly $20.66 $21.23 $21.81 $22.41 $23.03 $23.66 $24.31 $24.98 $25.66 $26.37 $27.10 5 Annual $46,196.80 $47,465.60 $48,776.00 $50,107.20 $51,480.00 $52,894.40 $54,350.40 $55,848.00 $57,387.20 $58,968.00 $60,590.40 Hourly $22.21 $22.82 $23.45 $24.09 $24.75 $25.43 $26.13 $26.85 $27.59 $28.35 $29.13 6 Annual $49,649.60 $51,022.40 $52,416.00 $53,872.00 $55,348.80 $56,867.20 $58,427.20 $60,028.80 $61,692.80 $63,377.60 $65,124.80 Hourly $23.87 $24.53 $25.20 $25.90 $26.61 $27.34 $28.09 $28.86 $29.66 $30.47 $31.31 7 Annual $53,372.80 $54,849.60 $56,347.20 $57,907.20 $59,488.00 $61,131.20 $62,816.00 $64,542.40 $66,310.40 $68,140.80 $70,012.80 Hourly $25.66 $26.37 $27.09 $27.84 $28.60 $29.39 $30.20 $31.03 $31.88 $32.76 $33.66 8 Annual $57,387.20 $58,968.00 $60,590.40 $62,254.40 $63,960.00 $65,728.00 $67,516.80 $69,388.80 $71,281.60 $73,257.60 $75,275.20 Hourly $27.59 $28.35 $29.13 $29.93 $30.75 $31.60 $32.46 $33.36 $34.27 $35.22 $36.19 467 Normal Progression Through the General Compensation Plan for Grades 1-12 Employees hired in the General pay plan in grades 1-12 are subject to a one year probationary period. If they successfully complete their probationary period they would move to the next step in their grade on their anniversary date. Each year thereafter, with Satisfactory performance or higher, the employee would be eligible for an additional step increase until they reach the top step. Employees whose competency level and/or performance are rated Below Expectations may not advance to the next step until their performance improves. Minimum Midpoint Maximum 2.75% 2.75% 2.75% 2.75% 2.75% 2.75% 2.75% 2.75% 2.75% 2.75% Grade 1 2 3 4 5 6 7 8 9 10 11 9 Annual $61,692.80 $63,377.60 $65,124.80 $66,913.60 $68,764.80 $70,636.80 $72,592.00 $74,588.80 $76,627.20 $78,748.80 $80,912.00 Hourly $29.66 $30.47 $31.31 $32.17 $33.06 $33.96 $34.90 $35.86 $36.84 $37.86 $38.90 10 Annual $66,310.40 $68,140.80 $70,012.80 $71,926.40 $73,902.40 $75,940.80 $78,041.60 $80,184.00 $82,388.80 $84,656.00 $86,985.60 Hourly $31.88 $32.76 $33.66 $34.58 $35.53 $36.51 $37.52 $38.55 $39.61 $40.70 $41.82 11 Annual $71,281.60 $73,236.80 $75,254.40 $77,334.40 $79,456.00 $81,640.00 $83,886.40 $86,195.20 $88,566.40 $91,000.00 $93,496.00 Hourly $34.27 $35.21 $36.18 $37.18 $38.20 $39.25 $40.33 $41.44 $42.58 $43.75 $44.95 12 Annual $76,627.20 $78,748.80 $80,912.00 $83,137.60 $85,425.60 $87,755.20 $90,168.00 $92,664.00 $95,201.60 $97,822.40 $100,505.60 Hourly $36.84 $37.86 $38.90 $39.97 $41.07 $42.19 $43.35 $44.55 $45.77 $47.03 $48.32 13 Annual $83,532.80 $95,659.20 $109,553.60 Hourly $40.16 $45.99 $52.67 14 Annual $91,041.60 $104,270.40 $119,412.80 Hourly $43.77 $50.13 $57.41 15 Annual $101,961.60 $116,792.00 $133,744.00 Hourly $49.02 $56.15 $64.30 16 Annual $111,155.20 $127,296.00 $145,787.20 Hourly $53.44 $61.20 $70.09 17 Annual $119,496.00 $136,843.20 $156,728.00 Hourly $57.45 $65.79 $75.35 18 Annual $125,465.60 $143,686.40 $164,569.60 Hourly $60.32 $69.08 $79.12 19 Annual $131,726.40 $150,862.40 $172,785.60 Hourly $63.33 $72.53 $83.07 20 Annual $138,320.00 $158,412.80 $181,417.60 Hourly $66.50 $76.16 $87.22 21 Annual $145,225.60 $166,337.60 $190,507.20 Hourly $69.82 $79.97 $91.59 22 Annual $152,505.60 $174,657.60 $200,033.60 Hourly $73.32 $83.97 $96.17 468 Normal Progression Through the General Compensation Plan for Grades 13-22 Individual Merit adjustments will normally be made effective on an employee’s anniversary date and will vary in size, depending on the individual’s performance rating and current position in the salary range in line with the following criteria. PERFORMANCE POSITION IN SALARY RANGE RATING UNDER 95% MIDPOINT 95-105% OF MIDPOINT OVER 105% OF MIDPOINT Outstanding 3.5 to 5% 2.5 to 4% 1 to 2% Above Average 1.5 to 3.5% .5 to 2.5% .5 to 1% Satisfactory .5 to 1.5% No Merit Increase No Merit Increase Needs Improvement No Merit Increase. No Merit Increase No Merit Increase Requires mandatory 6-month evaluation. Not Satisfactory No future increases until performance improves to at least Satisfactory. Performance and employee status subject to mandatory review every 3 months. Passed by the City Council of the City of Richfield, Minnesota this 10th day of December 2024. Mary B. Supple, Mayor ATTEST: _ Michelle Friedrich, City Clerk 469 GENERAL PAY GRADE 2024 Pay Grades Department Division Title Grade EXECUTIVE City Manager CITY MANAGER 22 POLICE Police Operations PUBLIC SAFETY DIRECTOR 21 ADMINISTRATIVE SERVICES Administration ASSISTANT CITY MANAGER 20 COMMUNITY DEVELOPMENT Community Development COMMUNITY DEVELOPMENT DIRECTOR 20 FINANCE Finance FINANCE DIRECTOR 20 FIRE Fire FIRE SERVICES DIRECTOR 20 PUBLIC WORKS Public Works Admin PUBLIC WORKS DIRECTOR 20 RECREATION Recreation RECREATION SERVICES DIRECTOR 20 POLICE Police Operations DEPUTY PUBLIC SAFETY DIRECTOR 18 PUBLIC WORKS Street DEPUTY PW DIRECTOR 18 ADMINISTRATIVE SERVICES Human Resources HUMAN RESOURCES MANAGER 17 COMMUNITY DEVELOPMENT Community Development ASST COMMUNITY DEVLMT DIRECTOR 17 FIRE Fire ASST FIRE CHIEF 17 PUBLIC WORKS Engineering CITY ENGINEER 17 ADMINISTRATIVE SERVICES Building Services GOVT BLDGS SUPERINTENDENT 16 ADMINISTRATIVE SERVICES Information Technology IT MANAGER 16 ADMINISTRATIVE SERVICES Liquor Operations LIQUOR OPERATIONS MANAGER 16 COMMUNITY DEVELOPMENT Community Development CHIEF BUILDING OFFICIAL 16 PUBLIC WORKS Water UTILITIES SUPERINTENDENT 16 ADMINISTRATIVE SERVICES Communication COMMUNICATIONS/ENGAGEMENT MGR 15 COMMUNITY DEVELOPMENT Community Development CITY PLANNER 15 COMMUNITY DEVELOPMENT Community Development ECONOMIC DEVELOPMENT MANAGER 15 FINANCE Finance ASST FINANCE DIRECTOR 15 PUBLIC WORKS Engineering TRANSPORTATION ENGINEER 15 PUBLIC WORKS Water ASST UTILITIES SUPERINTENDENT 15 RECREATION Recreation FACILITIES/PRGM MGR-ARENA/POOL 15 ADMINISTRATIVE SERVICES City Clerk CITY CLERK 14 ADMINISTRATIVE SERVICES Information Technology ASST IT MANAGER/BUS ANALYST 14 COMMUNITY DEVELOPMENT HRA MULTI-FAMILY HOUSING PRGM ADMN 14 FINANCE Finance PAYROLL ACCOUNTANT 14 POLICE Support Services SUPPORT SERVICES SUPERVISOR 14 PUBLIC WORKS Central Garage/Street Maintenance OPERATIONS SUPERVISOR 14 PUBLIC WORKS Engineering PROJECT ENGINEER 14 PUBLIC WORKS Water UTILITIES SUPERVISOR 14 RECREATION Recreation RECREATION PROGRAM MANAGER 14 RECREATION Wood Lake Nature Center WLNC MANAGER 14 COMMUNITY DEVELOPMENT Community Development SENIOR BLDG TRADE INSPECTOR 13 EXECUTIVE/PUBLIC WORKS City Manager/PW Admin SENIOR ANALYST 13 PUBLIC WORKS Engineering CIVIL ENGINEER 13 PUBLIC WORKS Water WATER RESOURCE ENGINEER 13 RECREATION Recreation RECREATION SUPVR-FACILITIES 13 ADMINISTRATIVE SERVICES Deputy Registrar MV LICENSING SUPERVISOR 12 ADMINISTRATIVE SERVICES Information Technology/Police Operations IT TECHNICIAN II 12 ADMINISTRATIVE SERVICES Liquor Operations LIQUOR STORE MANAGER 12 COMMUNITY DEVELOPMENT Community Development PLANNER II 12 COMMUNITY DEVELOPMENT Community Development BUILDING/TRADE INSPECTOR 12 COMMUNITY DEVELOPMENT Community Development MECHANICAL/PLUMBING INSPECTOR 12 EXECUTIVE City Manager EQUITY COORDINATOR 12 470 POLICE Police Operations RECORDS SUPERVISOR 12 POLICE/RECREATION Police Operations/Recreation ANALYST 12 PUBLIC WORKS Public Works Admin GIS COORDINATOR 12 RECREATION Recreation RECREATION SUPVR 12 RECREATION Recreation SUSTAINABILITY COORDINATOR 12 RECREATION Wood Lake Nature Center NATURALIST 12 ADMINISTRATIVE SERVICES Human Resources HUMAN RESOURCES SPECIALIST 11 ADMINISTRATIVE SERVICES Information Technology IT TECHNICIAN I/HELP DESK 11 CD/FINANCE CD(HRA)/Finance ACCOUNTANT 11 COMMUNITY DEVELOPMENT Community Development HOUSING SPECIALIST PT 11 POLICE Support Services CODE COMPLIANCE OFFICER 11 PUBLIC WORKS Engineering ENGINEERING TECHNICIAN 11 ADMINISTRATIVE SERVICES Communication COMMUNICATIONS SPECIALIST PT 10 COMMUNITY DEVELOPMENT Community Development PLANNER I 10 POLICE Police Operations CRIME PREVENTION SPECIALIST 10 POLICE Police Operations POLICE DATA & MEDIA SPECIALIST 10 POLICE Police Operations RECORDS TECHNICIAN 10 PUBLIC WORKS Engineering ENGINEERING ASSISTANT 10 PUBLIC WORKS Street FORESTER 10 RECREATION Recreation RECREATION COORDINATOR 10 ADMINISTRATIVE SERVICES Deputy Registrar LEAD MV LICENSING TECH 9 CD/FIRE Community Development/Fire ADMINISTRATIVE ASSISTANT 9 COMMUNITY DEVELOPMENT Community Development PLANNING TECHNICIAN 9 COMMUNITY DEVELOPMENT Community Development PERMIT TECHNICIAN 9 POLICE Support Services HEALTH/LICENSING SPECIALIST PT 9 RECREATION Recreation SOLID WASTE SPECIALIST 9 ADMINISTRATIVE SERVICES Deputy Registrar MV LICENSING TECH 8 CD/Rec/WLNC/PW/PS CD/Rec/WLNC/PW/PS SENIOR OFFICE ASST 8 COMMUNITY DEVELOPMENT Community Development HOUSING INSPECTIONS TECHNICIAN 8 COMMUNITY DEVELOPMENT HRA MULTI-FAMILY HOUSING ASST PT 8 FINANCE Finance ACCOUNTING TECHNICIAN 8 FINANCE Finance UTILITY BILLING TECHNICIAN 8 POLICE Support Services COMMUNITY SERVICE OFFICER PT 8 POLICE Support Services BUSINESS LICENSING TECH PT 8 ADMINISTRATIVE SERVICES Liquor Operations LIQUOR OPS SHIFT LEADER PT 7 COMMUNITY DEVELOPMENT HRA COMMUNITY DEVELOPMENT TECH PT 7 ADMINISTRATIVE SERVICES Building Services CUSTODIAN PT 6 ADMINISTRATIVE SERVICES Deputy Registrar CITY SERVICES RECEPTIONIST 6 471 RESOLUTION NO. RESOLUTION RELATING TO THE 2025 SPECIALIZED PAY PLAN WHEREAS, the compensation personnel policy of the City of Richfield provides that the pay grades, the number of steps or range of each pay grade, the compensation rates in each pay grade and the method of normal progression through the pay grade be established by Council resolution; and WHEREAS, the City administration has prepared a 2025 pay plan for the positions for which there are no essentially similar position classification in other regular pay plans. The City Manager is authorized to add or reclassify positions as necessary. Examples of positions in each pay grade are attached. NOW, THEREFORE, BE IT RESOLVED that the City Council do and hereby does establish for the year 2025 the following pay plan which is to be effective the first pay period of January 2025 with the majority of pay days in 2025 and subject to the provisions of the personnel policy and City Code: Grade 1 2 3 4 5 101 $14.75 $15.15 $15.57 $16.00 $16.44 102 $15.85 $16.29 $16.74 $17.20 $17.67 103 $17.04 $17.51 $17.99 $18.49 $19.00 104 $18.32 $18.83 $19.34 $19.88 $20.42 105 $19.70 $20.24 $20.79 $21.37 $21.95 Employees hired in the Specialized pay plan will move to the next step in their grade on their anniversary date. Each year thereafter, with Satisfactory performance or higher, the employee would be eligible for an additional step increase until they reach the top step. Employees whose competency level and/or performance are rated Below Expectations may not advance to the next step until their performance improves. Passed by the City Council of the City of Richfield, Minnesota this 10th day of December 2024. Mary B. Supple, Mayor ATTEST: Michelle Friedrich, City Clerk 472 Title & Grade Assignment Department Division Project Title Grade RECREATION Swimming Pool POOL SUPERVISOR 105 RECREATION Recreation ADAPTIVE COORDINATOR 105 RECREATION Recreation FARMERS MARKET COORDINATOR 105 RECREATION Recreation PLAYGROUND COORDINATOR 105 RECREATION Recreation TENNIS COORDINATOR 105 RECREATION Swimming Pool HEAD LIFEGUARD 104 RECREATION Ice Arena ICE RESURFACER OPERATOR 104 RECREATION Wood Lake Nature Center NATURALIST I 104 RECREATION Wood Lake Nature Center CLERK TYPIST 103 RECREATION Recreation OFFICE AIDE 103 RECREATION Ice Arena AUDIO TECHNICIAN 103 PUBLIC WORKS Park Maintenance MAINTENANCE LABORER 103 RECREATION Recreation RECREATION ATTENDANT 103 ADMINISTRATIVE SERVICES Communication VIDEO PRODUCTION ASSISTANT 103 RECREATION Recreation ADAPTIVE LEADER/SPECIALIST 103 RECREATION Recreation FARMERS MARKET CASHIER 103 RECREATION Swimming Pool LIFEGUARD 103 ADMINISTRATIVE SERVICES Liquor Operations LIQUOR SALES ASSOCIATE 103 RECREATION Recreation CONCESSION I 102 RECREATION Swimming Pool POOL LEAD CASHIER/CONCESSION 102 RECREATION Recreation WINTER SPORTS ATTENDANT 102 RECREATION Ice Arena ARENA EVENT ATTENDANT 102 RECREATION Recreation INCLUSION FACILITATOR 102 RECREATION Ice Arena FACILITY CASHIER 101 OTHER Instructor’s Range: $11.13 - $50.00 Election Judge $11.13 Election Co-Chair $12.00 Election Chairperson $13.00 473 AGENDA SECTION: OTHER BUSINESS AGENDA ITEM # 8. STAFF REPORT NO. 182 CITY COUNCIL MEETING 12/10/2024 REPORT PREPARED BY:Robin Roland, Finance Consultant DEPARTMENT DIRECTOR REVIEW: OTHER DEPARTMENT REVIEW: CITY MANAGER REVIEW: Katie Rodriguez 12/4/2024 ITEM FOR COUNCIL CONSIDERATION: Consider adoption of a resolution awarding the sale of $10,000,000 General Obligation Sales Tax Revenue Bonds, Series 2024A. EXECUTIVE SUMMARY: At the November 12, 2024 City Council meeting, the City Council approved a resolution providing for the sale of $10,000,000 General Obligation Sales Tax Revenue bonds, Series 2024A. These bonds will finance improvements to the Wood Lake Nature Center, commencing in 2025. Bids on the bonds are due in the offices of Ehlers & Associates Inc. on Tuesday December 10, 2024. Rebecca Kurtz from Ehlers will be at the meeting to recommend the successful bidder, review documents and provide information for the resolution which is only available after the bidding on the bonds is closed. RECOMMENDED ACTION: By Motion: Adopt the resolution awarding the sale of General Obligation Sales Tax Revenue Bonds, series 2024A, in the original principal amount of $10,000,000, fixing the form and specifications, directing their execution and delivery, and providing for their payment. BASIS OF RECOMMENDATION: A.HISTORICAL CONTEXT The Wood Lake Nature Center Building is over 50 years old and falling into disrepair. Plans to rebuild the facility have been underway for the last three years. The new building will be sustainably designed and able to meet current demands and needs from across the community and region. Financing of the new building will include Federal Grants ($3 million), a State of Minnesota bonding grant ($12 million) and these General Obligation Sales Tax Revenue Bonds. B.EQUITABLE OR STRATEGIC CONSIDERATIONS OR IMPACTS C.POLICIES (resolutions, ordinances, regulations, statutes, exc): Issuance of the G.O. Sales Tax Revenue Bonds, series 2024A is supported by Minnesota Statutes, Chapter 475 (General Bonding Authority) and Minnesota Sessions Laws 2023, Regular Session; Chapter 64-HF No. 1938; Article 10, Section 44. D.CRITICAL TIMING ISSUES: Financing from the sale of these bonds will allow the Wood Lake Nature Center Building to begin construction in the Spring of 2025. Anticipated closing on the bonds is December 30, 2024. 474 E.FINANCIAL IMPACT: The debt service on the bonds will be provided from local sales tax revenues as approved by the referendum on November 5, 2024. First receipt of those sales tax revenues is anticipated in the 2nd quarter of 2025. The bonds have a six year term, with the first interest payment due in August 2025; principal payments will begin February 1, 2026. F.LEGAL CONSIDERATION: Legal Counsel has reviewed the resolution presented herein. ALTERNATIVE RECOMMENDATION(S): None PRINCIPAL PARTIES EXPECTED AT MEETING: Rebecca Kurtz, Ehlers & Associates, Inc. ATTACHMENTS: Description Type Resolution awarding sale of General Obligation Bonds Series 2024A Cover Memo Redline - Resolution awarding sale of General Obligation Bonds Series 2024A Cover Memo Sale Day Report Cover Memo 475 Extract of Minutes of Meeting of the City Council of the City of Richfield, Hennepin County, Minnesota Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Richfield, Minnesota, was duly held in the Municipal Center in said City on Tuesday, December 10, 2024, commencing at 7:00 p.m. The following members were present: and the following were absent: * * * * * * * * * The Mayor announced that the next order of business was consideration of the proposals which had been received for the purchase of the City’s General Obligation Sales Tax Bonds, Series 2024A, to be issued in the original aggregate principal amount of $10,000,000. The City Manager presented a tabulation of the proposals that had been received in the manner specified in the Terms of Proposal for the Bonds. The proposals were as set forth in EXHIBIT A attached hereto. After due consideration of the proposals, Member ___________ then introduced the following written resolution, the reading of which was dispensed with by unanimous consent, and moved its adoption: 476 RESOLUTION NO. ___________ A RESOLUTION AWARDING THE SALE OF GENERAL OBLIGATION SALES TAX BONDS, SERIES 2024A, IN THE ORIGINAL AGGREGATE PRINCIPAL AMOUNT OF $10,000,000; FIXING THEIR FORM AND SPECIFICATIONS; DIRECTING THEIR EXECUTION AND DELIVERY; AND PROVIDING FOR THEIR PAYMENT BE IT RESOLVED By the City Council of the City of Richfield, Hennepin County, Minnesota (the “City”) as follows: Section 1. Sale of Bonds. 1.01. Authorization; Sales and Use Tax. (a) Pursuant to a resolution adopted by the City Council on November 12, 2024, the City authorized the sale of its General Obligation Sales Tax Bonds, Series 2024A (the “Bonds”), to finance all or a portion of the costs of the construction of the new Wood Lake Nature Center building in the City (the “Project”), pursuant to Minnesota Statutes, Chapter 475, as amended (the “Act”), and Laws of Minnesota 2023, Chapter 64, Article 10, Section 44 (the “Special Law”). (b) Pursuant to approval by a majority of the voters voting in the general election on November 5, 2024, a majority of the voters voting in the general election approved the ballot question relating to the imposition of a sales and use tax of one-half of one percent (0.50%) (the “Sales and Use Tax”) for twenty (20) years after first being imposed or when the City Council determines that the amount received from the Sales and Use Tax is sufficient to pay for the costs of the Project and the other projects authorized by the Special Law, whichever comes first. The City Council will approve an ordinance imposing the Sales and Use Tax. 1.02. Award to the Purchaser and Interest Rates. The proposal of Hilltop Securities Inc., Dallas, Texas (the “Purchaser”), to purchase the Bonds is hereby found and determined to be a reasonable offer and is hereby accepted, the proposal being to purchase the Bonds at a price of $10,661,012.35 (par amount of $10,000,000.00, plus original issue premium of $686,292.35, less underwriter’s discount of $25,280.00), plus accrued interest, if any, to date of delivery for Bonds bearing interest as follows: Year Interest Rate Year Interest Rate 2026 5.000% 2029 5.000% 2027 5.000 2030 5.000 2028 5.000 True interest cost: 2.7130805% 477 1.03. Purchase Contract. The sum of $781,012.35, being the amount proposed by the Purchaser in excess of $9,880,000.00, shall be credited to the Debt Service Fund hereinafter created or deposited in the Construction Fund hereinafter created, as determined by the Finance Director of the City in consultation with the City’s municipal advisor. The good faith deposit of the Purchaser shall be retained and deposited until the Bonds have been delivered and shall be deducted from the purchase price paid at settlement. The Mayor and City Manager are directed to execute a contract with the Purchaser on behalf of the City. 1.04. Terms and Principal Amounts of the Bonds. The City will forthwith issue and sell the Bonds pursuant to the Act and the Special Law, in the total principal amount of $10,000,000, originally dated December 30, 2024, in the denomination of $5,000 each or any integral multiple thereof, numbered No. R-1, upward, bearing interest as above set forth, and maturing serially on February 1 in the years and amounts as follows: Year Amount Year Amount 2026 $2,225,000 2029 $1,975,000 2027 1,855,000 2030 2,035,000 2028 1,910,000 1.05. Optional Redemption. The Bonds are not subject to optional redemption prior to maturity. Section 2. Registration and Payment. 2.01. Registered Form. The Bonds will be issued only in fully registered form. The interest thereon and, upon surrender of each Bond, the principal amount thereof, is payable by check or draft issued by the Registrar described herein. 2.02. Dates; Interest Payment Dates. Each Bond will be dated as of the last interest payment date preceding the date of authentication to which interest on the Bond has been paid or made available for payment, unless (i) the date of authentication is an interest payment date to which interest has been paid or made available for payment, in which case the Bond will be dated as of the date of authentication, or (ii) the date of authentication is prior to the first interest payment date, in which case the Bond will be dated as of the date of original issue. The interest on the Bonds is payable on February 1 and August 1 of each year, commencing August 1, 2025, to the registered owners of record thereof as of the close of business on the fifteenth day of the immediately preceding month, whether or not such day is a business day. 2.03. Registration. The City will appoint a bond registrar, transfer agent, authenticating agent and paying agent (the “Registrar” and “Paying Agent”). The effect of registration and the rights and duties of the City and the Registrar with respect thereto are as follows: (a) Register. The Registrar must keep at its principal corporate trust office a bond register in which the Registrar provides for the registration of ownership of Bonds and the registration of transfers and exchanges of Bonds entitled to be registered, transferred or exchanged. 478 (b) Transfer of Bonds. Upon surrender for transfer of a Bond duly endorsed by the registered owner thereof or accompanied by a written instrument of transfer, in form satisfactory to the Registrar, duly executed by the registered owner thereof or by an attorney duly authorized by the registered owner in writing, the Registrar will authenticate and deliver, in the name of the designated transferee or transferees, one or more new Bonds of a like aggregate principal amount and maturity, as requested by the transferor. The Registrar may, however, close the books for registration of any transfer after the fifteenth day of the month preceding each interest payment date and until that interest payment date. (c) Exchange of Bonds. When Bonds are surrendered by the registered owner for exchange the Registrar will authenticate and deliver one or more new Bonds of a like aggregate principal amount and maturity as requested by the registered owner or the owner’s attorney in writing. (d) Cancellation. Bonds surrendered upon transfer or exchange will be promptly cancelled by the Registrar and thereafter disposed of as directed by the City. (e) Improper or Unauthorized Transfer. When a Bond is presented to the Registrar for transfer, the Registrar may refuse to transfer the Bond until the Registrar is satisfied that the endorsement on the Bond or separate instrument of transfer is valid and genuine and that the requested transfer is legally authorized. The Registrar will incur no liability for the refusal, in good faith, to make transfers which it, in its judgment, deems improper or unauthorized. (f) Persons Deemed Owners. The City and the Registrar may treat the person in whose name a Bond is registered in the bond register as the absolute owner of the Bond, whether the Bond is overdue or not, for the purpose of receiving payment of, or on account of, the principal of and interest on the Bond and for all other purposes, and payments so made to a registered owner or upon the owner’s order will be valid and effectual to satisfy and discharge the liability upon the Bond to the extent of the sum or sums so paid. (g) Taxes, Fees and Charges. The Registrar may impose a charge upon the owner thereof for a transfer or exchange of Bonds sufficient to reimburse the Registrar for any tax, fee or other governmental charge required to be paid with respect to the transfer or exchange. (h) Mutilated, Lost, Stolen or Destroyed Bonds. If a Bond becomes mutilated or is destroyed, stolen or lost, the Registrar will deliver a new Bond of like amount, number, maturity date and tenor in exchange and substitution for and upon cancellation of the mutilated Bond or in lieu of and in substitution for any Bond destroyed, stolen or lost, upon the payment of the reasonable expenses and charges of the Registrar in connection therewith; and, in the case of a Bond destroyed, stolen or lost, upon filing with the Registrar of evidence satisfactory to it that the Bond was destroyed, stolen or lost, and of the ownership thereof, and upon furnishing to the Registrar an appropriate bond or indemnity in form, substance and amount satisfactory to it and as provided by law, in which both the City and the Registrar must be named as obligees. Bonds so surrendered to the Registrar will be cancelled by the Registrar and evidence of such cancellation must be given to the City. If the mutilated, destroyed, stolen or lost Bond has already matured or been called for 479 redemption in accordance with its terms it is not necessary to issue a new Bond prior to payment. 2.04. Appointment of Initial Registrar. The City appoints Bond Trust Services Corporation, Roseville, Minnesota, as the initial Registrar. The Mayor and the City Manager are authorized to execute and deliver, on behalf of the City, a contract with the Registrar. Upon merger or consolidation of the Registrar with another corporation, if the resulting corporation is a bank or trust company authorized by law to conduct such business, the resulting corporation is authorized to act as successor Registrar. The City agrees to pay the reasonable and customary charges of the Registrar for the services performed. The City reserves the right to remove the Registrar upon thirty (30) days’ notice and upon the appointment of a successor Registrar, in which event the predecessor Registrar must deliver all cash and Bonds in its possession to the successor Registrar and must deliver the bond register to the successor Registrar. On or before each principal or interest due date, without further order of the City Council, the Finance Director must transmit to the Registrar moneys sufficient for the payment of all principal and interest then due. 2.05. Execution, Authentication and Delivery. The Bonds will be prepared under the direction of the Finance Director and executed on behalf of the City by the signatures of the Mayor and the City Manager, provided that those signatures may be printed, engraved or lithographed facsimiles of the originals. If an officer whose signature or a facsimile of whose signature appears on the Bonds ceases to be such officer before the delivery of a Bond, that signature or facsimile will nevertheless be valid and sufficient for all purposes, the same as if the officer had remained in office until delivery. Notwithstanding such execution, a Bond will not be valid or obligatory for any purpose or entitled to any security or benefit under this resolution unless and until a certificate of authentication on the Bond has been duly executed by the manual signature of an authorized representative of the Registrar. Certificates of authentication on different Bonds need not be signed by the same representative. The executed certificate of authentication on a Bond is conclusive evidence that it has been authenticated and delivered under this resolution. When the Bonds have been so prepared, executed and authenticated, the Finance Director will deliver the same to the Purchaser upon payment of the purchase price in accordance with the contract of sale heretofore made and executed, and the Purchaser is not obligated to see to the application of the purchase price. Section 3. Form of Bond. 3.01. Execution of the Bonds. The Bonds will be printed or typewritten in substantially the form set forth in EXHIBIT B attached hereto. 3.02. Approving Legal Opinion. The City Manager is authorized and directed to obtain a copy of the proposed approving legal opinion of Kennedy & Graven, Chartered, Minneapolis, Minnesota, and cause the opinion to be printed on or accompany each Bond. Section 4. Payment; Security; Pledges. 4.01. Debt Service Fund. The Bonds will be payable from the General Obligation Sales Tax Bonds, Series 2024A Debt Service Fund (the “Debt Service Fund”) hereby created. The Debt Service Fund shall be administered and maintained by the Finance Director as a bookkeeping account separate and apart from all other funds maintained in the official financial records of the City. Revenues of the Sales and Use Tax net of costs of collections (the “Net Sales and Use Tax 480 Revenues”) are hereby pledged to the Debt Service Fund. There is appropriated to the Debt Service Fund amounts over the minimum purchase price of the Bonds paid by the Purchaser, to the extent designated for deposit in the Debt Service Fund in accordance with Section 1.03 hereof. 4.02. Construction Fund. The City hereby creates the General Obligation Sales Tax Bonds, Series 2024A Construction Fund (the “Construction Fund”). Proceeds of the Bonds, less the appropriations made in Section 4.01 hereof, together with any other funds appropriated for the Project, will be deposited in the Construction Fund to be used solely to defray expenses of the Project and pay the costs of issuing the Bonds. When the Project is completed and the cost thereof paid, the Construction Fund is to be closed and any balance therein shall be deposited in the Debt Service Fund. 4.03. General Obligation Pledge. For the prompt and full payment of the principal of and interest on the Bonds, as the same respectively become due, the full faith, credit and taxing powers of the City will be and are hereby irrevocably pledged. If the balance in the Debt Service Fund is ever insufficient to pay all principal and interest then due on the Bonds and any other bonds payable therefrom, the deficiency will be promptly paid out of monies in the general fund of the City which are available for such purpose, and such general fund may be reimbursed with or without interest from the Debt Service Fund when a sufficient balance is available therein. 4.04. Debt Service Coverage. It is determined that the estimated collection of the foregoing Net Sales and Use Tax Revenues will produce at least five percent (5%) in excess of the amount needed to meet when due the principal and interest payments on the Bonds and that no ad valorem tax levy is needed at this time. 4.05. Registration of Resolution. The City Manager is authorized and directed to file a certified copy of this resolution with the Auditor/Treasurer of Hennepin County, Minnesota and to obtain the certificate required by Section 475.63 of the Act. Section 5. Authentication of Transcript. 5.01. City Proceedings and Records. The officers of the City are authorized and directed to prepare and furnish to the Purchaser and to the attorneys approving the Bonds, certified copies of proceedings and records of the City relating to the Bonds and to the financial condition and affairs of the City, and such other certificates, affidavits and transcripts as may be required to show the facts within their knowledge or as shown by the books and records in their custody and under their control, relating to the validity and marketability of the Bonds, and such instruments, including any heretofore furnished, will be deemed representations of the City as to the facts stated therein. 5.02. Certification as to Official Statement. The Mayor, the City Manager, and the Finance Director are authorized and directed to certify that they have examined the Official Statement prepared and circulated in connection with the issuance and sale of the Bonds and that to the best of their knowledge and belief the Official Statement is a complete and accurate representation of the facts and representations made therein as of the date of the Official Statement. 5.03. Other Certificates. The Mayor, the City Manager, and the Finance Director are hereby authorized and directed to furnish to the Purchaser at the closing such certificates as are required as a condition of sale. Unless litigation shall have been commenced and be pending 481 questioning the Bonds or the organization of the City or incumbency of its officers, at the closing the Mayor, the City Manager, and the Finance Director shall also execute and deliver to the Purchaser a suitable certificate as to absence of material litigation, and the Finance Director shall also execute and deliver a certificate as to payment for and delivery of the Bonds. 5.04. Electronic Signatures. The electronic signature of the Mayor, the City Manager, the Finance Director, and/or the City Clerk to this resolution and to any certificate authorized to be executed hereunder shall be as valid as an original signature of such party and shall be effective to bind the City thereto. For purposes hereof, (i) “electronic signature” means a manually signed original signature that is then transmitted by electronic means; and (ii) “transmitted by electronic means” means sent in the form of a facsimile or sent via the internet as a portable document format (“pdf”) or other replicating image attached to an electronic mail or internet message. 5.05. Payment of Costs of Issuance. The City authorizes the Purchaser to forward the amount of Bond proceeds allocable to the payment of issuance expenses in accordance with the closing memorandum to be prepared and distributed by Ehlers and Associates, Inc., the municipal advisor to the City, on the date of closing. Section 6. Tax Covenant. 6.01. Tax-Exempt Bonds. The City covenants and agrees with the holders from time to time of the Bonds that it will not take or permit to be taken by any of its officers, employees or agents any action which would cause the interest on the Bonds to become subject to taxation under the Internal Revenue Code of 1986, as amended (the “Code”), and the Treasury Regulations promulgated thereunder, in effect at the time of such actions, and that it will take or cause its officers, employees or agents to take, all affirmative action within its power that may be necessary to ensure that such interest will not become subject to taxation under the Code and applicable Treasury Regulations, as presently existing or as hereafter amended and made applicable to the Bonds. 6.02. Rebate. The City will comply with requirements necessary under the Code to establish and maintain the exclusion from gross income of the interest on the Bonds under Section 103 of the Code, including without limitation requirements relating to temporary periods for investments, limitations on amounts invested at a yield greater than the yield on the Bonds, and the rebate of excess investment earnings to the United States. 6.03. Not Private Activity Bonds. The City further covenants not to use the proceeds of the Bonds or to cause or permit them or any of them to be used, in such a manner as to cause the Bonds to be “private activity bonds” within the meaning of Sections 103 and 141 through 150 of the Code. 6.04. Qualified Tax-Exempt Obligations. In order to qualify the Bonds as “qualified tax- exempt obligations” within the meaning of Section 265(b)(3) of the Code, the City makes the following factual statements and representations: (a) the Bonds are not “private activity bonds” as defined in Section 141 of the Code; 482 (b) the City designates the Bonds as “qualified tax-exempt obligations” for purposes of Section 265(b)(3) of the Code; (c) the reasonably anticipated amount of tax-exempt obligations (other than private activity bonds that are not qualified 501(c)(3) bonds) which will be issued by the City (and all subordinate entities of the City) during calendar year 2024 will not exceed $10,000,000; and (d) not more than $10,000,000 of obligations issued by the City during calendar year 2024 have been designated for purposes of Section 265(b)(3) of the Code. 6.05. Procedural Requirements. The City will use its best efforts to comply with any federal procedural requirements which may apply in order to effectuate the designations made by this section. Section 7. Book-Entry System; Limited Obligation of City. 7.01. DTC. The Bonds will be initially issued in the form of a separate single typewritten or printed fully registered Bond for each of the maturities set forth in Section 1.04 hereof. Upon initial issuance, the ownership of each Bond will be registered in the registration books kept by the Registrar in the name of Cede & Co., as nominee for The Depository Trust Company, New York, New York, and its successors and assigns (“DTC”). Except as provided in this section, all of the outstanding Bonds will be registered in the registration books kept by the Registrar in the name of Cede & Co., as nominee of DTC. 7.02. Participants. With respect to Bonds registered in the registration books kept by the Registrar in the name of Cede & Co., as nominee of DTC, the City, the Registrar and the Paying Agent will have no responsibility or obligation to any broker dealers, banks and other financial institutions from time to time for which DTC holds Bonds as securities depository (the “Participants”) or to any other person on behalf of which a Participant holds an interest in the Bonds, including but not limited to any responsibility or obligation with respect to (i) the accuracy of the records of DTC, Cede & Co. or any Participant with respect to any ownership interest in the Bonds, (ii) the delivery to any Participant or any other person (other than a registered owner of Bonds, as shown by the registration books kept by the Registrar), of any notice with respect to the Bonds, including any notice of redemption, or (iii) the payment to any Participant or any other person, other than a registered owner of Bonds, of any amount with respect to principal of, premium, if any, or interest on the Bonds. The City, the Registrar and the Paying Agent may treat and consider the person in whose name each Bond is registered in the registration books kept by the Registrar as the holder and absolute owner of such Bond for the purpose of payment of principal, premium and interest with respect to such Bond, for the purpose of registering transfers with respect to such Bonds, and for all other purposes. The Paying Agent will pay all principal of, premium, if any, and interest on the Bonds only to or on the order of the respective registered owners, as shown in the registration books kept by the Registrar, and all such payments will be valid and effectual to fully satisfy and discharge the City’s obligations with respect to payment of principal of, premium, if any, or interest on the Bonds to the extent of the sum or sums so paid. No person other than a registered owner of Bonds, as shown in the registration books kept by the Registrar, will receive a certificated Bond evidencing the obligation of this resolution. Upon delivery by DTC to the City Manager of a written notice to the effect that DTC has determined to substitute a new nominee in place of Cede & Co., the words “Cede & Co.” will refer to such new nominee of 483 DTC; and upon receipt of such a notice, the City Manager will promptly deliver a copy of the same to the Registrar and Paying Agent. 7.03. Representation Letter. The City has heretofore executed and delivered to DTC a Blanket Issuer Letter of Representations (the “Representation Letter”) which will govern payment of principal of, premium, if any, and interest on the Bonds and notices with respect to the Bonds. Any Paying Agent or Registrar subsequently appointed by the City with respect to the Bonds will agree to take all action necessary for all representations of the City in the Representation Letter with respect to the Registrar and Paying Agent, respectively, to be complied with at all times. 7.04. Transfers Outside Book-Entry System. In the event the City, by resolution of the City Council, determines that it is in the best interests of the persons having beneficial interests in the Bonds that they be able to obtain Bond certificates, the City will notify DTC, whereupon DTC will notify the Participants, of the availability through DTC of Bond certificates. In such event the City will issue, transfer and exchange Bond certificates as requested by DTC and any other registered owners in accordance with the provisions of this resolution. DTC may determine to discontinue providing its services with respect to the Bonds at any time by giving notice to the City and discharging its responsibilities with respect thereto under applicable law. In such event, if no successor securities depository is appointed, the City will issue and the Registrar will authenticate Bond certificates in accordance with this resolution and the provisions hereof will apply to the transfer, exchange and method of payment thereof. 7.05. Payments to Cede & Co. Notwithstanding any other provision of this resolution to the contrary, so long as a Bond is registered in the name of Cede & Co., as nominee of DTC, payments with respect to principal of, premium, if any, and interest on the Bond and all notices with respect to the Bond will be made and given, respectively in the manner provided in DTC’s Operational Arrangements, as set forth in the Representation Letter. Section 8. Continuing Disclosure. 8.01. Execution of Continuing Disclosure Certificate. “Continuing Disclosure Certificate” means that certain Continuing Disclosure Certificate executed by the Mayor and City Manager and dated the date of issuance and delivery of the Bonds, as originally executed and as it may be amended from time to time in accordance with the terms thereof. 8.02. City Compliance with Provisions of Continuing Disclosure Certificate. The City hereby covenants and agrees that it will comply with and carry out all of the provisions of the Continuing Disclosure Certificate. Notwithstanding any other provision of this resolution, failure of the City to comply with the Continuing Disclosure Certificate is not to be considered an event of default with respect to the Bonds; however, any Bondholder may take such actions as may be necessary and appropriate, including seeking mandate or specific performance by court order, to cause the City to comply with its obligations under this section. Section 9. Defeasance. When all Bonds and all interest thereon have been discharged as provided in this section, all pledges, covenants and other rights granted by this resolution to the holders of the Bonds will cease, except that the pledge of the full faith and credit of the City for the prompt and full payment of the principal of and interest on the Bonds will remain in full force and effect. The City may discharge all Bonds which are due on any date by depositing with the Registrar on or before that date a sum sufficient for the payment thereof in full. If any Bond 484 should not be paid when due, it may nevertheless be discharged by depositing with the Registrar a sum sufficient for the payment thereof in full with interest accrued to the date of such deposit. (The remainder of this page is intentionally left blank.) 485 The motion for the adoption of the foregoing resolution was duly seconded by Member ___________, and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. 486 Passed by the City Council of the City of Richfield, Minnesota this 10th day of December, 2024. Mary B. Supple, Mayor ATTEST: Michelle Friedrich, City Clerk 487 EXHIBIT A PROPOSALS 488 489 490 EXHIBIT B FORM OF BOND No. R-_____ UNITED STATES OF AMERICA $_________ STATE OF MINNESOTA COUNTY OF HENNEPIN CITY OF RICHFIELD GENERAL OBLIGATION SALES TAX BOND SERIES 2024A Rate Maturity Date of Original Issue CUSIP February 1, 20__ December 30, 2024 Registered Owner: Cede & Co. The City of Richfield, Minnesota, a duly organized and existing municipal corporation in Hennepin County, Minnesota (the “City”), acknowledges itself to be indebted and for value received hereby promises to pay to the Registered Owner specified above or registered assigns, the principal sum of $__________ on the maturity date specified above, with interest thereon from the date hereof at the annual rate specified above (calculated on the basis of a 360- day year of twelve 30 day months), payable February 1 and August 1 in each year, commencing August 1, 2025, to the person in whose name this Bond is registered at the close of business on the fifteenth day (whether or not a business day) of the immediately preceding month. The interest hereon and, upon presentation and surrender hereof, the principal hereof are payable in lawful money of the United States of America by check or draft by Bond Trust Services Corporation, Roseville, Minnesota, as Bond Registrar, Paying Agent, Transfer Agent and Authenticating Agent, or its designated successor under the Resolution described herein. For the prompt and full payment of such principal and interest as the same respectively become due, the full faith and credit and taxing powers of the City have been and are hereby irrevocably pledged. The Bonds are not subject to optional redemption prior to maturity. This Bond is one of an issue in the aggregate principal amount of $10,000,000 all of like original issue date and tenor, except as to number, maturity date, and interest rate, all issued pursuant to a resolution adopted by the City Council on December 10, 2024 (the “Resolution”), for the purpose of providing money to defray the expenses incurred and to be incurred in constructing a new Wood Lake Nature Center building in the City, pursuant to and in full conformity with the home rule charter of the City and the Constitution and laws of the State of Minnesota, including Minnesota Statutes, Chapter 475, as amended, and Laws of Minnesota 2023, Chapter 64, Article 10, Section 44. The principal hereof and interest hereon are payable from net revenues of a sales and use tax imposed on sales within the City as approved by a majority of voters voting at the general election on November 5, 2024, as set forth in the 491 Resolution to which reference is made for a full statement of rights and powers thereby conferred. The full faith and credit of the City are irrevocably pledged for payment of this Bond and the City Council has obligated itself to levy ad valorem taxes on all taxable property in the City in the event of any deficiency in net sales and use tax revenues pledged, which taxes may be levied without limitation as to rate or amount. The Bonds of this series are issued only as fully registered Bonds in denominations of $5,000 or any integral multiple thereof of single maturities. The City Council has designated the issue of the Bonds of which this Bond forms a part as “qualified tax-exempt obligations” within the meaning of Section 265(b)(3) of the Internal Revenue Code of 1986, as amended (the “Code”), relating to disallowance of interest expense for financial institutions and within the $10 million limit allowed by the Code for the calendar year of issue. As provided in the Resolution and subject to certain limitations set forth therein, this Bond is transferable upon the books of the City at the principal office of the Bond Registrar, by the registered owner hereof in person or by the owner’s attorney duly authorized in writing upon surrender hereof together with a written instrument of transfer satisfactory to the Bond Registrar, duly executed by the registered owner or the owner’s attorney; and may also be surrendered in exchange for Bonds of other authorized denominations. Upon such transfer or exchange the City will cause a new Bond or Bonds to be issued in the name of the transferee or registered owner, of the same aggregate principal amount, bearing interest at the same rate and maturing on the same date, subject to reimbursement for any tax, fee or governmental charge required to be paid with respect to such transfer or exchange. The City and the Bond Registrar may deem and treat the person in whose name this Bond is registered as the absolute owner hereof, whether this Bond is overdue or not, for the purpose of receiving payment and for all other purposes, and neither the City nor the Bond Registrar will be affected by any notice to the contrary. IT IS HEREBY CERTIFIED, RECITED, COVENANTED AND AGREED that all acts, conditions and things required by the home rule charter of the City and the Constitution and laws of the State of Minnesota to be done, to exist, to happen and to be performed preliminary to and in the issuance of this Bond in order to make it a valid and binding general obligation of the City in accordance with its terms, have been done, do exist, have happened and have been performed as so required, and that the issuance of this Bond does not cause the indebtedness of the City to exceed any constitutional, charter, or statutory limitation of indebtedness. This Bond is not valid or obligatory for any purpose or entitled to any security or benefit under the Resolution until the Certificate of Authentication hereon has been executed by the Bond Registrar by manual signature of one of its authorized representatives. IN WITNESS WHEREOF, the City of Richfield, Hennepin County, Minnesota, by its City Council, has caused this Bond to be executed on its behalf by the facsimile or manual signatures of the Mayor and City Manager and has caused this Bond to be dated as of the date set forth below. Dated: December 30, 2024 492 CITY OF RICHFIELD, MINNESOTA (Facsimile) (Facsimile) Mayor City Manager ______________________________________ CERTIFICATE OF AUTHENTICATION This is one of the Bonds delivered pursuant to the Resolution mentioned within. BOND TRUST SERVICES CORPORATION By Authorized Representative ______________________________________ ABBREVIATIONS The following abbreviations, when used in the inscription on the face of this Bond, will be construed as though they were written out in full according to applicable laws or regulations: TEN COM -- as tenants in common UNIF GIFT MIN ACT _________ Custodian _________ (Cust) (Minor) TEN ENT -- as tenants by entireties under Uniform Gifts or Transfers to Minors Act, State of _______________ JT TEN -- as joint tenants with right of survivorship and not as tenants in common Additional abbreviations may also be used though not in the above list. ________________________________________ ASSIGNMENT For value received, the undersigned hereby sells, assigns and transfers unto ________________________________________ the within Bond and all rights thereunder, and does hereby irrevocably constitute and appoint _________________________ attorney to transfer the said Bond on the books kept for registration of the within Bond, with full power of substitution in the premises. Dated: 493 Notice: The assignor’s signature to this assignment must correspond with the name as it appears upon the face of the within Bond in every particular, without alteration or any change whatever. Signature Guaranteed: NOTICE: Signature(s) must be guaranteed by a financial institution that is a member of the Securities Transfer Agent Medallion Program (“STAMP”), the Stock Exchange Medallion Program (“SEMP”), the New York Stock Exchange, Inc. Medallion Signatures Program (“MSP”) or other such “signature guarantee program” as may be determined by the Registrar in addition to, or in substitution for, STAMP, SEMP or MSP, all in accordance with the Securities Exchange Act of 1934, as amended. The Registrar will not effect transfer of this Bond unless the information concerning the assignee requested below is provided. Name and Address: (Include information for all joint owners if this Bond is held by joint account.) Please insert social security or other identifying number of assignee ________________________________________ PROVISIONS AS TO REGISTRATION The ownership of the principal of and interest on the within Bond has been registered on the books of the Registrar in the name of the person last noted below. Date of Registration Registered Owner Signature of Officer of Registrar Cede & Co. Federal ID #13-2555119 494 STATE OF MINNESOTA ) ) COUNTY OF HENNEPIN ) SS. ) CITY OF RICHFIELD ) I, being the duly qualified and acting City Clerk of the City of Richfield, Hennepin County, Minnesota (the “City”), do hereby certify that I have carefully compared the attached and foregoing extract of minutes of a regular meeting of the City Council of the City held on December 10, 2024 with the original minutes on file in my office and the extract is a full, true and correct copy of the minutes insofar as they relate to the issuance and sale of the City’s General Obligation Sales Tax Bonds, Series 2024A, in the original aggregate principal amount of $10,000,000. WITNESS My hand officially as such City Clerk and the corporate seal of the City this ______ day of December, 2024. City Clerk City of Richfield, Minnesota (SEAL) 495 Extract of Minutes of Meeting of the City Council of the City of Richfield, Hennepin County, Minnesota Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Richfield, Minnesota, was duly held in the Municipal Center in said City on Tuesday, December 10, 2024, commencing at 7:00 p.m. The following members were present: and the following were absent: * * * * * * * * * The Mayor announced that the next order of business was consideration of the proposals which had been received for the purchase of the City’s General Obligation Sales Tax Bonds, Series 2024A, to be issued in the original aggregate principal amount of $10,000,000. The City Manager presented a tabulation of the proposals that had been received in the manner specified in the Terms of Proposal for the Bonds. The proposals were as set forth in EXHIBIT A attached hereto. After due consideration of the proposals, Member ___________ then introduced the following written resolution, the reading of which was dispensed with by unanimous consent, and moved its adoption: 496 RESOLUTION NO. ___________ A RESOLUTION AWARDING THE SALE OF GENERAL OBLIGATION SALES TAX BONDS, SERIES 2024A, IN THE ORIGINAL AGGREGATE PRINCIPAL AMOUNT OF $10,000,000; FIXING THEIR FORM AND SPECIFICATIONS; DIRECTING THEIR EXECUTION AND DELIVERY; AND PROVIDING FOR THEIR PAYMENT BE IT RESOLVED By the City Council of the City of Richfield, Hennepin County, Minnesota (the “City”) as follows: Section 1. Sale of Bonds. 1.01. Authorization; Sales and Use Tax. (a) Pursuant to a resolution adopted by the City Council on November 12, 2024, the City authorized the sale of its General Obligation Sales Tax Bonds, Series 2024A (the “Bonds”), to finance all or a portion of the costs of the construction of the new Wood Lake Nature Center building in the City (the “Project”), pursuant to Minnesota Statutes, Chapter 475, as amended (the “Act”), and Laws of Minnesota 2023, Chapter 64, Article 10, Section 44 (the “Special Law”). (b) Pursuant to approval by a majority of the voters voting in the general election on November 5, 2024, a majority of the voters voting in the general election approved the ballot question relating to the imposition of a sales and use tax of one-half of one percent (0.50%) (the “Sales and Use Tax”) for twenty (20) years after first being imposed or when the City Council determines that the amount received from the Sales and Use Tax is sufficient to pay for the costs of the Project and the other projects authorized by the Special Law, whichever comes first. The City Council will approve an ordinance imposing the Sales and Use Tax. 1.02. Award to the Purchaser and Interest Rates. The proposal of _________________Hilltop Securities Inc., Dallas, Texas (the “Purchaser”), to purchase the Bonds is hereby found and determined to be a reasonable offer and is hereby accepted, the proposal being to purchase the Bonds at a price of $_______________10,661,012.35 (par amount of $10,000,000, [10,000,000.00, plus original issue premium of $_____________,] [less original issue discount $__________,]686,292.35, less underwriter’s discount of $___________25,280.00), plus accrued interest, if any, to date of delivery for Bonds bearing interest as follows: Year Interest Rate Year Interest Rate 2026 5.000% 2029 5.000% 2027 5.000 2030 5.000 2028 5.000 True interest cost: ___________2.7130805% 1.03. Purchase Contract. The sum of $___________781,012.35, being the amount proposed by the Purchaser in excess of $9,880,0009,880,000.00, shall be credited to the Debt Service Fund hereinafter created or deposited in the Construction Fund hereinafter created, as 497 determined by the Finance Director of the City in consultation with the City’s municipal advisor. The good faith deposit of the Purchaser shall be retained and deposited until the Bonds have been delivered and shall be deducted from the purchase price paid at settlement. The Mayor and City Manager are directed to execute a contract with the Purchaser on behalf of the City. 1.04. Terms and Principal Amounts of the Bonds. The City will forthwith issue and sell the Bonds pursuant to the Act and the Special Law, in the total principal amount of $10,000,000, originally dated December 30, 2024, in the denomination of $5,000 each or any integral multiple thereof, numbered No. R-1, upward, bearing interest as above set forth, and maturing serially on February 1 in the years and amounts as follows: Year Amount Year Amount 2026 $2,225,000 2029 $1,975,000 2027 1,855,000 2030 2,035,000 2028 1,910,000 1.05. Optional Redemption. The Bonds are not subject to optional redemption prior to maturity. Section 2. Registration and Payment. 2.01. Registered Form. The Bonds will be issued only in fully registered form. The interest thereon and, upon surrender of each Bond, the principal amount thereof, is payable by check or draft issued by the Registrar described herein. 2.02. Dates; Interest Payment Dates. Each Bond will be dated as of the last interest payment date preceding the date of authentication to which interest on the Bond has been paid or made available for payment, unless (i) the date of authentication is an interest payment date to which interest has been paid or made available for payment, in which case the Bond will be dated as of the date of authentication, or (ii) the date of authentication is prior to the first interest payment date, in which case the Bond will be dated as of the date of original issue. The interest on the Bonds is payable on February 1 and August 1 of each year, commencing August 1, 2025, to the registered owners of record thereof as of the close of business on the fifteenth day of the immediately preceding month, whether or not such day is a business day. 2.03. Registration. The City will appoint a bond registrar, transfer agent, authenticating agent and paying agent (the “Registrar” and “Paying Agent”). The effect of registration and the rights and duties of the City and the Registrar with respect thereto are as follows: (a) Register. The Registrar must keep at its principal corporate trust office a bond register in which the Registrar provides for the registration of ownership of Bonds and the registration of transfers and exchanges of Bonds entitled to be registered, transferred or exchanged. (b) Transfer of Bonds. Upon surrender for transfer of a Bond duly endorsed by the registered owner thereof or accompanied by a written instrument of transfer, in form satisfactory to the Registrar, duly executed by the registered owner thereof or by an attorney duly authorized by the registered owner in writing, the Registrar will authenticate and deliver, in the name of the designated transferee or transferees, one or more new Bonds of a like aggregate principal amount and maturity, as requested by the transferor. The Registrar may, 498 however, close the books for registration of any transfer after the fifteenth day of the month preceding each interest payment date and until that interest payment date. (c) Exchange of Bonds. When Bonds are surrendered by the registered owner for exchange the Registrar will authenticate and deliver one or more new Bonds of a like aggregate principal amount and maturity as requested by the registered owner or the owner’s attorney in writing. (d) Cancellation. Bonds surrendered upon transfer or exchange will be promptly cancelled by the Registrar and thereafter disposed of as directed by the City. (e) Improper or Unauthorized Transfer. When a Bond is presented to the Registrar for transfer, the Registrar may refuse to transfer the Bond until the Registrar is satisfied that the endorsement on the Bond or separate instrument of transfer is valid and genuine and that the requested transfer is legally authorized. The Registrar will incur no liability for the refusal, in good faith, to make transfers which it, in its judgment, deems improper or unauthorized. (f) Persons Deemed Owners. The City and the Registrar may treat the person in whose name a Bond is registered in the bond register as the absolute owner of the Bond, whether the Bond is overdue or not, for the purpose of receiving payment of, or on account of, the principal of and interest on the Bond and for all other purposes, and payments so made to a registered owner or upon the owner’s order will be valid and effectual to satisfy and discharge the liability upon the Bond to the extent of the sum or sums so paid. (g) Taxes, Fees and Charges. The Registrar may impose a charge upon the owner thereof for a transfer or exchange of Bonds sufficient to reimburse the Registrar for any tax, fee or other governmental charge required to be paid with respect to the transfer or exchange. (h) Mutilated, Lost, Stolen or Destroyed Bonds. If a Bond becomes mutilated or is destroyed, stolen or lost, the Registrar will deliver a new Bond of like amount, number, maturity date and tenor in exchange and substitution for and upon cancellation of the mutilated Bond or in lieu of and in substitution for any Bond destroyed, stolen or lost, upon the payment of the reasonable expenses and charges of the Registrar in connection therewith; and, in the case of a Bond destroyed, stolen or lost, upon filing with the Registrar of evidence satisfactory to it that the Bond was destroyed, stolen or lost, and of the ownership thereof, and upon furnishing to the Registrar an appropriate bond or indemnity in form, substance and amount satisfactory to it and as provided by law, in which both the City and the Registrar must be named as obligees. Bonds so surrendered to the Registrar will be cancelled by the Registrar and evidence of such cancellation must be given to the City. If the mutilated, destroyed, stolen or lost Bond has already matured or been called for redemption in accordance with its terms it is not necessary to issue a new Bond prior to payment. 2.04. Appointment of Initial Registrar. The City appoints Bond Trust Services Corporation, Roseville, Minnesota, as the initial Registrar. The Mayor and the City Manager are authorized to execute and deliver, on behalf of the City, a contract with the Registrar. Upon merger or consolidation of the Registrar with another corporation, if the resulting corporation is a bank or trust company authorized by law to conduct such business, the resulting corporation is authorized to act as successor Registrar. The City agrees to pay the reasonable and customary charges of the Registrar for the services performed. The City reserves the right to remove the Registrar upon thirty (30) days’ 499 notice and upon the appointment of a successor Registrar, in which event the predecessor Registrar must deliver all cash and Bonds in its possession to the successor Registrar and must deliver the bond register to the successor Registrar. On or before each principal or interest due date, without further order of the City Council, the Finance Director must transmit to the Registrar moneys sufficient for the payment of all principal and interest then due. 2.05. Execution, Authentication and Delivery. The Bonds will be prepared under the direction of the Finance Director and executed on behalf of the City by the signatures of the Mayor and the City Manager, provided that those signatures may be printed, engraved or lithographed facsimiles of the originals. If an officer whose signature or a facsimile of whose signature appears on the Bonds ceases to be such officer before the delivery of a Bond, that signature or facsimile will nevertheless be valid and sufficient for all purposes, the same as if the officer had remained in office until delivery. Notwithstanding such execution, a Bond will not be valid or obligatory for any purpose or entitled to any security or benefit under this resolution unless and until a certificate of authentication on the Bond has been duly executed by the manual signature of an authorized representative of the Registrar. Certificates of authentication on different Bonds need not be signed by the same representative. The executed certificate of authentication on a Bond is conclusive evidence that it has been authenticated and delivered under this resolution. When the Bonds have been so prepared, executed and authenticated, the Finance Director will deliver the same to the Purchaser upon payment of the purchase price in accordance with the contract of sale heretofore made and executed, and the Purchaser is not obligated to see to the application of the purchase price. Section 3. Form of Bond. 3.01. Execution of the Bonds. The Bonds will be printed or typewritten in substantially the form set forth in EXHIBIT B attached hereto. 3.02. Approving Legal Opinion. The City Manager is authorized and directed to obtain a copy of the proposed approving legal opinion of Kennedy & Graven, Chartered, Minneapolis, Minnesota, and cause the opinion to be printed on or accompany each Bond. Section 4. Payment; Security; Pledges. 4.01. Debt Service Fund. The Bonds will be payable from the General Obligation Sales Tax Bonds, Series 2024A Debt Service Fund (the “Debt Service Fund”) hereby created. The Debt Service Fund shall be administered and maintained by the Finance Director as a bookkeeping account separate and apart from all other funds maintained in the official financial records of the City. Revenues of the Sales and Use Tax net of costs of collections (the “Net Sales and Use Tax Revenues”) are hereby pledged to the Debt Service Fund. There is appropriated to the Debt Service Fund (i) capitalized interest financed from Bond proceeds, if any; and (ii) amounts over the minimum purchase price of the Bonds paid by the Purchaser, to the extent designated for deposit in the Debt Service Fund in accordance with Section 1.03 hereof. 4.02. Construction Fund. The City hereby creates the General Obligation Sales Tax Bonds, Series 2024A Construction Fund (the “Construction Fund”). Proceeds of the Bonds, less the appropriations made in Section 4.01 hereof, together with any other funds appropriated for the Project, will be deposited in the Construction Fund to be used solely to defray expenses of the Project and pay the costs of issuing the Bonds. When the Project is completed and the cost thereof paid, the Construction Fund is to be closed and any balance therein shall be deposited in the Debt Service Fund. 500 4.03. General Obligation Pledge. For the prompt and full payment of the principal of and interest on the Bonds, as the same respectively become due, the full faith, credit and taxing powers of the City will be and are hereby irrevocably pledged. If the balance in the Debt Service Fund is ever insufficient to pay all principal and interest then due on the Bonds and any other bonds payable therefrom, the deficiency will be promptly paid out of monies in the general fund of the City which are available for such purpose, and such general fund may be reimbursed with or without interest from the Debt Service Fund when a sufficient balance is available therein. 4.04. Debt Service Coverage. It is determined that the estimated collection of the foregoing Net Sales and Use Tax Revenues will produce at least five percent (5%) in excess of the amount needed to meet when due the principal and interest payments on the Bonds and that no ad valorem tax levy is needed at this time. 4.05. Registration of Resolution. The City Manager is authorized and directed to file a certified copy of this resolution with the Auditor/Treasurer of Hennepin County, Minnesota and to obtain the certificate required by Section 475.63 of the Act. Section 5. Authentication of Transcript. 5.01. City Proceedings and Records. The officers of the City are authorized and directed to prepare and furnish to the Purchaser and to the attorneys approving the Bonds, certified copies of proceedings and records of the City relating to the Bonds and to the financial condition and affairs of the City, and such other certificates, affidavits and transcripts as may be required to show the facts within their knowledge or as shown by the books and records in their custody and under their control, relating to the validity and marketability of the Bonds, and such instruments, including any heretofore furnished, will be deemed representations of the City as to the facts stated therein. 5.02. Certification as to Official Statement. The Mayor, the City Manager, and the Finance Director are authorized and directed to certify that they have examined the Official Statement prepared and circulated in connection with the issuance and sale of the Bonds and that to the best of their knowledge and belief the Official Statement is a complete and accurate representation of the facts and representations made therein as of the date of the Official Statement. 5.03. Other Certificates. The Mayor, the City Manager, and the Finance Director are hereby authorized and directed to furnish to the Purchaser at the closing such certificates as are required as a condition of sale. Unless litigation shall have been commenced and be pending questioning the Bonds or the organization of the City or incumbency of its officers, at the closing the Mayor, the City Manager, and the Finance Director shall also execute and deliver to the Purchaser a suitable certificate as to absence of material litigation, and the Finance Director shall also execute and deliver a certificate as to payment for and delivery of the Bonds. 5.04. Electronic Signatures. The electronic signature of the Mayor, the City Manager, the Finance Director, and/or the City Clerk to this resolution and to any certificate authorized to be executed hereunder shall be as valid as an original signature of such party and shall be effective to bind the City thereto. For purposes hereof, (i) “electronic signature” means a manually signed original signature that is then transmitted by electronic means; and (ii) “transmitted by electronic means” means sent in the form of a facsimile or sent via the internet as a portable document format (“pdf”) or other replicating image attached to an electronic mail or internet message. 501 5.05. Payment of Costs of Issuance. The City authorizes the Purchaser to forward the amount of Bond proceeds allocable to the payment of issuance expenses in accordance with the closing memorandum to be prepared and distributed by Ehlers and Associates, Inc., the municipal advisor to the City, on the date of closing. Section 6. Tax Covenant. 6.01. Tax-Exempt Bonds. The City covenants and agrees with the holders from time to time of the Bonds that it will not take or permit to be taken by any of its officers, employees or agents any action which would cause the interest on the Bonds to become subject to taxation under the Internal Revenue Code of 1986, as amended (the “Code”), and the Treasury Regulations promulgated thereunder, in effect at the time of such actions, and that it will take or cause its officers, employees or agents to take, all affirmative action within its power that may be necessary to ensure that such interest will not become subject to taxation under the Code and applicable Treasury Regulations, as presently existing or as hereafter amended and made applicable to the Bonds. 6.02. Rebate. The City will comply with requirements necessary under the Code to establish and maintain the exclusion from gross income of the interest on the Bonds under Section 103 of the Code, including without limitation requirements relating to temporary periods for investments, limitations on amounts invested at a yield greater than the yield on the Bonds, and the rebate of excess investment earnings to the United States. 6.03. Not Private Activity Bonds. The City further covenants not to use the proceeds of the Bonds or to cause or permit them or any of them to be used, in such a manner as to cause the Bonds to be “private activity bonds” within the meaning of Sections 103 and 141 through 150 of the Code. 6.04. Qualified Tax-Exempt Obligations. In order to qualify the Bonds as “qualified tax-exempt obligations” within the meaning of Section 265(b)(3) of the Code, the City makes the following factual statements and representations: (a) the Bonds are not “private activity bonds” as defined in Section 141 of the Code; (b) the City designates the Bonds as “qualified tax-exempt obligations” for purposes of Section 265(b)(3) of the Code; (c) the reasonably anticipated amount of tax-exempt obligations (other than private activity bonds that are not qualified 501(c)(3) bonds) which will be issued by the City (and all subordinate entities of the City) during calendar year 2024 will not exceed $10,000,000; and (d) not more than $10,000,000 of obligations issued by the City during calendar year 2024 have been designated for purposes of Section 265(b)(3) of the Code. 6.05. Procedural Requirements. The City will use its best efforts to comply with any federal procedural requirements which may apply in order to effectuate the designations made by this section. 502 Section 7. Book-Entry System; Limited Obligation of City. 7.01. DTC. The Bonds will be initially issued in the form of a separate single typewritten or printed fully registered Bond for each of the maturities set forth in Section 1.04 hereof. Upon initial issuance, the ownership of each Bond will be registered in the registration books kept by the Registrar in the name of Cede & Co., as nominee for The Depository Trust Company, New York, New York, and its successors and assigns (“DTC”). Except as provided in this section, all of the outstanding Bonds will be registered in the registration books kept by the Registrar in the name of Cede & Co., as nominee of DTC. 7.02. Participants. With respect to Bonds registered in the registration books kept by the Registrar in the name of Cede & Co., as nominee of DTC, the City, the Registrar and the Paying Agent will have no responsibility or obligation to any broker dealers, banks and other financial institutions from time to time for which DTC holds Bonds as securities depository (the “Participants”) or to any other person on behalf of which a Participant holds an interest in the Bonds, including but not limited to any responsibility or obligation with respect to (i) the accuracy of the records of DTC, Cede & Co. or any Participant with respect to any ownership interest in the Bonds, (ii) the delivery to any Participant or any other person (other than a registered owner of Bonds, as shown by the registration books kept by the Registrar), of any notice with respect to the Bonds, including any notice of redemption, or (iii) the payment to any Participant or any other person, other than a registered owner of Bonds, of any amount with respect to principal of, premium, if any, or interest on the Bonds. The City, the Registrar and the Paying Agent may treat and consider the person in whose name each Bond is registered in the registration books kept by the Registrar as the holder and absolute owner of such Bond for the purpose of payment of principal, premium and interest with respect to such Bond, for the purpose of registering transfers with respect to such Bonds, and for all other purposes. The Paying Agent will pay all principal of, premium, if any, and interest on the Bonds only to or on the order of the respective registered owners, as shown in the registration books kept by the Registrar, and all such payments will be valid and effectual to fully satisfy and discharge the City’s obligations with respect to payment of principal of, premium, if any, or interest on the Bonds to the extent of the sum or sums so paid. No person other than a registered owner of Bonds, as shown in the registration books kept by the Registrar, will receive a certificated Bond evidencing the obligation of this resolution. Upon delivery by DTC to the City Manager of a written notice to the effect that DTC has determined to substitute a new nominee in place of Cede & Co., the words “Cede & Co.” will refer to such new nominee of DTC; and upon receipt of such a notice, the City Manager will promptly deliver a copy of the same to the Registrar and Paying Agent. 7.03. Representation Letter. The City has heretofore executed and delivered to DTC a Blanket Issuer Letter of Representations (the “Representation Letter”) which will govern payment of principal of, premium, if any, and interest on the Bonds and notices with respect to the Bonds. Any Paying Agent or Registrar subsequently appointed by the City with respect to the Bonds will agree to take all action necessary for all representations of the City in the Representation Letter with respect to the Registrar and Paying Agent, respectively, to be complied with at all times. 7.04. Transfers Outside Book-Entry System. In the event the City, by resolution of the City Council, determines that it is in the best interests of the persons having beneficial interests in the Bonds that they be able to obtain Bond certificates, the City will notify DTC, whereupon DTC will notify the Participants, of the availability through DTC of Bond certificates. In such event the City will issue, transfer and exchange Bond certificates as requested by DTC and any other registered owners in accordance with the provisions of this resolution. DTC may determine to discontinue providing its services with respect to the Bonds at any time by giving notice to the City and discharging its responsibilities with respect thereto under applicable law. In such event, if no 503 successor securities depository is appointed, the City will issue and the Registrar will authenticate Bond certificates in accordance with this resolution and the provisions hereof will apply to the transfer, exchange and method of payment thereof. 7.05. Payments to Cede & Co. Notwithstanding any other provision of this resolution to the contrary, so long as a Bond is registered in the name of Cede & Co., as nominee of DTC, payments with respect to principal of, premium, if any, and interest on the Bond and all notices with respect to the Bond will be made and given, respectively in the manner provided in DTC’s Operational Arrangements, as set forth in the Representation Letter. Section 8. Continuing Disclosure. 8.01. Execution of Continuing Disclosure Certificate. “Continuing Disclosure Certificate” means that certain Continuing Disclosure Certificate executed by the Mayor and City Manager and dated the date of issuance and delivery of the Bonds, as originally executed and as it may be amended from time to time in accordance with the terms thereof. 8.02. City Compliance with Provisions of Continuing Disclosure Certificate. The City hereby covenants and agrees that it will comply with and carry out all of the provisions of the Continuing Disclosure Certificate. Notwithstanding any other provision of this resolution, failure of the City to comply with the Continuing Disclosure Certificate is not to be considered an event of default with respect to the Bonds; however, any Bondholder may take such actions as may be necessary and appropriate, including seeking mandate or specific performance by court order, to cause the City to comply with its obligations under this section. Section 9. Defeasance. When all Bonds and all interest thereon have been discharged as provided in this section, all pledges, covenants and other rights granted by this resolution to the holders of the Bonds will cease, except that the pledge of the full faith and credit of the City for the prompt and full payment of the principal of and interest on the Bonds will remain in full force and effect. The City may discharge all Bonds which are due on any date by depositing with the Registrar on or before that date a sum sufficient for the payment thereof in full. If any Bond should not be paid when due, it may nevertheless be discharged by depositing with the Registrar a sum sufficient for the payment thereof in full with interest accrued to the date of such deposit. (The remainder of this page is intentionally left blank.) 504 The motion for the adoption of the foregoing resolution was duly seconded by Member ___________, and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. 505 Passed and adoptedby the City Council of the City of Richfield, Minnesota this 10th day of December, 2024. Mary B. Supple, Mayor AttestATTEST: Michelle Friedrich, City Clerk 506 EXHIBIT A PROPOSALS 507 508 509 EXHIBIT B FORM OF BOND No. R-_____ UNITED STATES OF AMERICA $_________ STATE OF MINNESOTA COUNTY OF HENNEPIN CITY OF RICHFIELD GENERAL OBLIGATION SALES TAX BOND SERIES 2024A Rate Maturity Date of Original Issue CUSIP February 1, 20__ December 30, 2024 Registered Owner: Cede & Co. The City of Richfield, Minnesota, a duly organized and existing municipal corporation in Hennepin County, Minnesota (the “City”), acknowledges itself to be indebted and for value received hereby promises to pay to the Registered Owner specified above or registered assigns, the principal sum of $__________ on the maturity date specified above, with interest thereon from the date hereof at the annual rate specified above (calculated on the basis of a 360-day year of twelve 30 day months), payable February 1 and August 1 in each year, commencing August 1, 2025, to the person in whose name this Bond is registered at the close of business on the fifteenth day (whether or not a business day) of the immediately preceding month. The interest hereon and, upon presentation and surrender hereof, the principal hereof are payable in lawful money of the United States of America by check or draft by Bond Trust Services Corporation, Roseville, Minnesota, as Bond Registrar, Paying Agent, Transfer Agent and Authenticating Agent, or its designated successor under the Resolution described herein. For the prompt and full payment of such principal and interest as the same respectively become due, the full faith and credit and taxing powers of the City have been and are hereby irrevocably pledged. The Bonds are not subject to optional redemption prior to maturity. This Bond is one of an issue in the aggregate principal amount of $10,000,000 all of like original issue date and tenor, except as to number, maturity date, and interest rate, all issued pursuant to a resolution adopted by the City Council on December 10, 2024 (the “Resolution”), for the purpose of providing money to defray the expenses incurred and to be incurred in constructing a new Wood Lake Nature Center building in the City, pursuant to and in full conformity with the home rule charter of the City and the Constitution and laws of the State of Minnesota, including Minnesota Statutes, Chapter 475, as amended, and Laws of Minnesota 2023, Chapter 64, Article 10, Section 44. The principal hereof and interest hereon are payable from net revenues of a sales and use tax imposed on sales within the City as approved by a majority of voters voting at the general election on November 5, 2024, as set forth in the Resolution to which reference is made for a full statement of rights and powers thereby conferred. The full faith and credit of the City are irrevocably pledged for payment of this Bond and the City Council has obligated itself to levy ad valorem taxes on all taxable property in the City in the event 510 of any deficiency in net sales and use tax revenues pledged, which taxes may be levied without limitation as to rate or amount. The Bonds of this series are issued only as fully registered Bonds in denominations of $5,000 or any integral multiple thereof of single maturities. The City Council has designated the issue of the Bonds of which this Bond forms a part as “qualified tax-exempt obligations” within the meaning of Section 265(b)(3) of the Internal Revenue Code of 1986, as amended (the “Code”), relating to disallowance of interest expense for financial institutions and within the $10 million limit allowed by the Code for the calendar year of issue. As provided in the Resolution and subject to certain limitations set forth therein, this Bond is transferable upon the books of the City at the principal office of the Bond Registrar, by the registered owner hereof in person or by the owner’s attorney duly authorized in writing upon surrender hereof together with a written instrument of transfer satisfactory to the Bond Registrar, duly executed by the registered owner or the owner’s attorney; and may also be surrendered in exchange for Bonds of other authorized denominations. Upon such transfer or exchange the City will cause a new Bond or Bonds to be issued in the name of the transferee or registered owner, of the same aggregate principal amount, bearing interest at the same rate and maturing on the same date, subject to reimbursement for any tax, fee or governmental charge required to be paid with respect to such transfer or exchange. The City and the Bond Registrar may deem and treat the person in whose name this Bond is registered as the absolute owner hereof, whether this Bond is overdue or not, for the purpose of receiving payment and for all other purposes, and neither the City nor the Bond Registrar will be affected by any notice to the contrary. IT IS HEREBY CERTIFIED, RECITED, COVENANTED AND AGREED that all acts, conditions and things required by the home rule charter of the City and the Constitution and laws of the State of Minnesota to be done, to exist, to happen and to be performed preliminary to and in the issuance of this Bond in order to make it a valid and binding general obligation of the City in accordance with its terms, have been done, do exist, have happened and have been performed as so required, and that the issuance of this Bond does not cause the indebtedness of the City to exceed any constitutional, charter, or statutory limitation of indebtedness. This Bond is not valid or obligatory for any purpose or entitled to any security or benefit under the Resolution until the Certificate of Authentication hereon has been executed by the Bond Registrar by manual signature of one of its authorized representatives. IN WITNESS WHEREOF, the City of Richfield, Hennepin County, Minnesota, by its City Council, has caused this Bond to be executed on its behalf by the facsimile or manual signatures of the Mayor and City Manager and has caused this Bond to be dated as of the date set forth below. Dated: December 30, 2024 CITY OF RICHFIELD, MINNESOTA (Facsimile) (Facsimile) Mayor City Manager 511 ______________________________________ CERTIFICATE OF AUTHENTICATION This is one of the Bonds delivered pursuant to the Resolution mentioned within. BOND TRUST SERVICES CORPORATION By Authorized Representative ______________________________________ ABBREVIATIONS The following abbreviations, when used in the inscription on the face of this Bond, will be construed as though they were written out in full according to applicable laws or regulations: TEN COM -- as tenants in common UNIF GIFT MIN ACT _________ Custodian _________ (Cust) (Minor) TEN ENT -- as tenants by entireties under Uniform Gifts or Transfers to Minors Act, State of _______________ JT TEN -- as joint tenants with right of survivorship and not as tenants in common Additional abbreviations may also be used though not in the above list. ________________________________________ ASSIGNMENT For value received, the undersigned hereby sells, assigns and transfers unto ________________________________________ the within Bond and all rights thereunder, and does hereby irrevocably constitute and appoint _________________________ attorney to transfer the said Bond on the books kept for registration of the within Bond, with full power of substitution in the premises. Dated: Notice: The assignor’s signature to this assignment must correspond with the name as it appears upon the face of the within Bond in every particular, without alteration or any change whatever. 512 Signature Guaranteed: NOTICE: Signature(s) must be guaranteed by a financial institution that is a member of the Securities Transfer Agent Medallion Program (“STAMP”), the Stock Exchange Medallion Program (“SEMP”), the New York Stock Exchange, Inc. Medallion Signatures Program (“MSP”) or other such “signature guarantee program” as may be determined by the Registrar in addition to, or in substitution for, STAMP, SEMP or MSP, all in accordance with the Securities Exchange Act of 1934, as amended. The Registrar will not effect transfer of this Bond unless the information concerning the assignee requested below is provided. Name and Address: (Include information for all joint owners if this Bond is held by joint account.) Please insert social security or other identifying number of assignee ________________________________________ PROVISIONS AS TO REGISTRATION The ownership of the principal of and interest on the within Bond has been registered on the books of the Registrar in the name of the person last noted below. Date of Registration Registered Owner Signature of Officer of Registrar Cede & Co. Federal ID #13-2555119 513 STATE OF MINNESOTA ) ) COUNTY OF HENNEPIN ) SS. ) CITY OF RICHFIELD ) I, being the duly qualified and acting City Clerk of the City of Richfield, Hennepin County, Minnesota (the “City”), do hereby certify that I have carefully compared the attached and foregoing extract of minutes of a regular meeting of the City Council of the City held on December 10, 2024 with the original minutes on file in my office and the extract is a full, true and correct copy of the minutes insofar as they relate to the issuance and sale of the City’s General Obligation Sales Tax Bonds, Series 2024A, in the original aggregate principal amount of $10,000,000. WITNESS My hand officially as such City Clerk and the corporate seal of the City this ______ day of December, 2024. City Clerk City of Richfield, Minnesota (SEAL) 514 Summary report: Litera Compare for Word 11.7.0.54 Document comparison done on 12/10/2024 1:38:59 PM Style name: Default Style Intelligent Table Comparison: Active Original DMS: dm://DOCSOPEN/992637/1 Modified DMS: dm://DOCSOPEN/992637/2 Changes: Add 39 Delete 23 Move From 0 Move To 0 Table Insert 0 Table Delete 0 Table moves to 0 Table moves from 0 Embedded Graphics (Visio, ChemDraw, Images etc.) 2 Embedded Excel 0 Format changes 0 Total Changes: 64 515 516 Sale Day Report for City of Richfield, Minnesota 1 517 Sale Day Report for City of Richfield, Minnesota 2 • • • • • 518 BID TABULATION $10,000,000 General Obligation Sales Tax Bonds, Series 2024A City of Richfield, Minnesota SALE: December 10, 2024 AWARD: HILLTOPSECURITIES Rating: S&P Global Ratings "AA+" Tax Exempt - Bank Qualified NAME OF BIDDER MATURITY (February 1) COUPON RATE REOFFERING YIELD PRICE TRUE INTEREST RATE HILLTOPSECURITIES $10,661,012.35 2.7130% Dallas, Texas 2026 5.000% 2.740% 2027 5.000% 2.600% 2028 5.000% 2.600% 2029 5.000% 2.620% 2030 5.000% 2.640% JEFFERIES LLC 2.7530% New York, New York PIPER SANDLER & CO. 2.7585% Minneapolis, Minnesota KEYBANC CAPITAL MARKETS INCORPORATED 2.7821% Cleveland, Ohio MESIROW FINANCIAL, INC. 2.7930% Chicago, Illinois BAIRD 2.8182% Milwaukee, Wisconsin BOK FINANCIAL SECURITIES, INC. 2.8195% Milwaukee, Wisconsin 519 NAME OF BIDDER TRUE INTEREST RATE Bid Tabulation December 10, 2024 City of Richfield, Minnesota $10,000,000 General Obligation Sales Tax Bonds, Series 2024A Page 2 TD SECURITIES (USA) LLC 2.8277% New York, New York NORTHLAND SECURITIES, INC. 2.8557% Minneapolis, Minnesota 520 City of Richfield, Minnesota $10,000,000 General Obligation Sales Tax Revenue Bonds, Series 2024A Sources & Uses Dated 12/30/2024 | Delivered 12/30/2024 Sources Of Funds Par Amount of Bonds $10,000,000.00 Reoffering Premium 686,292.35 Total Sources $10,686,292.35 Uses Of Funds Total Underwriter's Discount (0.253%)25,280.00 Costs of Issuance 88,125.00 Deposit to Project Fund 10,572,887.35 Total Uses $10,686,292.35 Series 2024A GO Sales Tax | SINGLE PURPOSE | 12/10/2024 | 10:30 AM 521 City of Richfield, Minnesota $10,000,000 General Obligation Sales Tax Revenue Bonds, Series 2024A Debt Service Schedule Date Principal Coupon Interest Total P+I Fiscal Total 12/30/2024 ----- 08/01/2025 --293,055.56 293,055.56 - 02/01/2026 2,225,000.00 5.000%250,000.00 2,475,000.00 2,768,055.56 08/01/2026 --194,375.00 194,375.00 - 02/01/2027 1,855,000.00 5.000%194,375.00 2,049,375.00 2,243,750.00 08/01/2027 --148,000.00 148,000.00 - 02/01/2028 1,910,000.00 5.000%148,000.00 2,058,000.00 2,206,000.00 08/01/2028 --100,250.00 100,250.00 - 02/01/2029 1,975,000.00 5.000%100,250.00 2,075,250.00 2,175,500.00 08/01/2029 --50,875.00 50,875.00 - 02/01/2030 2,035,000.00 5.000%50,875.00 2,085,875.00 2,136,750.00 Total $10,000,000.00 -$1,530,055.56 $11,530,055.56 - Yield Statistics Bond Year Dollars $30,601.11 Average Life 3.060 Years Average Coupon 5.0000000% Net Interest Cost (NIC)2.8399074% True Interest Cost (TIC)2.7130805% Bond Yield for Arbitrage Purposes 2.6297490% All Inclusive Cost (AIC)3.0057939% IRS Form 8038 Net Interest Cost 2.5446923% Weighted Average Maturity 3.103 Years Series 2024A GO Sales Tax | SINGLE PURPOSE | 12/10/2024 | 10:31 AM 522 Summary: Richfield, Minnesota; General Obligation Primary Credit Analyst: Alison Kaye, Chicago (1) 312-233-7162; alison.kaye@spglobal.com Secondary Contact: Jessica Olejak, Chicago + 1 (312) 233 7068; jessica.olejak@spglobal.com Table Of Contents Credit Highlights Outlook WWW.STANDARDANDPOORS.COM/RATINGSDIRECT DECEMBER 5, 2024 1523 Summary: Richfield, Minnesota; General Obligation Credit Profile US$10.0 mil GO sales tax bnds ser 2024A due 02/01/2030 Long Term Rating AA+/Stable New Credit Highlights • S&P Global Ratings assigned its 'AA+' rating to the City of Richfield, Minn.'s anticipated $10 million series 2024A general obligation (GO) sales tax bonds. • At the same time, we affirmed our 'AA+' rating on the city's existing GO debt. • The outlook is stable. • The rating is based on the application of our "Methodology For Rating U.S. Governments," published Sept. 9, 2024, on RatingsDirect. Security The city's full-faith-and-credit unlimited ad valorem tax GO pledge secures the GO bonds. The city anticipates paying debt service on the bonds with sales tax revenue. Proceeds of the bonds will finance the construction of the Woodlake Nature Center building. Several of the city's GO bonds outstanding are also secured by additional revenue pledges, such as special assessments, tax-increment financing (TIF), and storm water system revenue, but we rate all debt based on Richfield's GO pledge given there is insufficient information to rate the additional pledges. Credit overview Richfield's history of financial stability, healthy reserves, and robust management policies and practices are key credit strengths, in our view. Over the past 10 years, the city has posted modest surpluses and management expects to continue this trend in fiscal years 2024 and 2025. While it expects to see rising personnel costs, we anticipate that it will effectively adapt to expenditure increases and maintain at least break-even results as management proactively considers future budget pressures in its long-term planning. Richfield is in Hennepin County, with access to the Twin Cities metropolitan area. While the city is fully developed, redevelopment continues to bolster Richfield's tax base and management expects this will continue, although at a slightly slower pace. Property tax revenue made up 74% of the city's revenue in fiscal 2023 and grew by an average 6% over the past three years. As the city continues its redevelopment trend, we expect it will continue to see growth in its local property tax revenue, which will help mitigate the impact of rising costs. The 'AA+' underlying rating reflects our view of the city's: • Proximity to Minneapolis and St. Paul, with gross county product and county per capita personal incomes that WWW.STANDARDANDPOORS.COM/RATINGSDIRECT DECEMBER 5, 2024 2524 exceed the national average, but local incomes that are weaker than those of similarly rated peers in the state and nationally. • Stable budget, with surpluses in fiscal years 2022 and 2023 primarily due to higher property tax revenue and interest earnings. The fiscal year 2024 and 2025 budgets reflect a break-even result, and we expect the city will maintain its strong financial performance given its unlimited revenue-raising capabilities. • Healthy reserve position that is in line with the policy to maintain an unassigned fund balance of an amount not less than 40% of expenditures, with no plans to spend down general fund reserves. • Sophisticated management framework that includes comprehensive annual budgets that consider eight years of financial projections. The financial forecasts incorporate cost increases and enable the city to adapt to budgetary challenges, contributing to its track record of positive operating results. The budgeting process is detailed, with monthly performance updates provided to the city council, and it maintains a detailed, multiyear capital plan as well as formal investment, debt, and reserve policies. • Debt burden that we expect will grow as city residents recently approved a 0.5% sales tax to fund $65 million in improvements. This $10 million is the first issuance, and the city expects to issue another $10 million in 2025 and the remaining $45 million in either 2029 or 2030. However, direct debt as a percentage of market value is 1.6% so we expect the debt burden will remain manageable relative to its economy. • Pension liabilities that do not represent a medium-term credit pressure, as contributions are only a modest share of the budget. • For more information on our institutional framework assessment for Minnesota municipalities, see "Institutional Framework Assessment: Minnesota Local Governments," published Sept. 10, 2024. Environmental, social, and governance Environmental, social, and governance factors are neutral within our credit analysis. The city maintains mitigating practices and policies to address cyber-security risk. Outlook The stable outlook reflects our expectation that the city will maintain a balanced financial position given its growing taxbase, revenue raising flexibility, and forward-looking budgeting practices. Downside scenario We could lower the rating if financial performance weakens, leading to reserves sustained below the city's formal fund balance policy, or if the debt profile materially increases beyond expectations. Upside scenario We could raise the rating if the city's local economic metrics improve to levels that we consider comparable with those of higher-rated peers and if the debt burden moderates. Table 1 Richfield, Minnesota--Credit summary Institutional framework (IF)1 Individual credit profile (ICP)1.65 Economy 1.0 WWW.STANDARDANDPOORS.COM/RATINGSDIRECT DECEMBER 5, 2024 3 Summary: Richfield, Minnesota; General Obligation 525 Table 1 Richfield, Minnesota--Credit summary (cont.) Financial performance 2 Reserves and liquidity 1 Management 1.00 Debt and liabilities 3.25 Table 2 Richfield, Minnesota--Key credit metrics Most recent 2023 2022 2021 Economy Real GCP per capita % of U.S.185 185 181 County PCPI % of U.S.138 138 135 Market value ($000s)5,240,243 5,156,631 4,700,566 4,285,219 Market value per capita ($)142,390 140,118 122,820 113,102 Top 10 taxpayers % of taxable value 13.3 16.1 County unemployment rate (%)2.8 2.6 2.4 3.8 Local median household EBI % of U.S.105 105 104 103 Local per capita EBI % of U.S.108 104 102 101 Local population 36,802 36,802 38,272 37,888 Financial performance Operating fund revenues ($000s)28,487 27,179 26,207 Operating fund expenditures ($000s)28,718 27,194 26,301 Net transfers and other adjustments ($000s)728 441 633 Operating result ($000s)497 426 539 Operating result % of revenues 1.7 1.6 2.1 Operating result three-year average %1.8 2.2 2.3 Reserves and liquidity Available reserves % of operating revenues 40.1 40.2 40.1 Available reserves ($000s)11,425 10,923 10,517 Debt and liabilities Debt service cost % of revenues 10.4 10.0 11.8 Net direct debt per capita ($)1,802 1,676 1,739 1,615 Net direct debt ($000s)66,299 61,674 66,569 61,190 Direct debt 10-year amortization (%)70 68 Pension and OPEB cost % of revenues 5.0 5.0 5.0 NPLs per capita ($)513 1,034 298 Combined NPLs ($000s)18,884 39,555 11,306 Financial data may reflect analytical adjustments and are sourced from issuer audit reports or other annual disclosures. Economic data are generally sourced from S&P Global Market Intelligence, the Bureau of Labor Statistics, Claritas, and issuer audits and other disclosures. GCP--Gross county product. PCPI--Per capita personal income. EBI--Effective buying income. OPEB--Other postemployment benefits. NPL--Net pension liabilities. Ratings Detail (As Of December 5, 2024) WWW.STANDARDANDPOORS.COM/RATINGSDIRECT DECEMBER 5, 2024 4 Summary: Richfield, Minnesota; General Obligation 526 Ratings Detail (As Of December 5, 2024) (cont.) Richfield GO Long Term Rating AA+/Stable Affirmed Richfield GO Long Term Rating AA+/Stable Affirmed Richfield GO bnds Long Term Rating AA+/Stable Affirmed Richfield GO bnds ser 2020A dtd 05/14/2020 due 02/01/2041 Long Term Rating AA+/Stable Affirmed Richfield GO rfdg bnds Long Term Rating AA+/Stable Affirmed Richfield GO street reconstruction bnds ser 2017A dtd 04/20/2017 due 02/01/2038 Long Term Rating AA+/Stable Affirmed Richfield GO street reconst bnds Long Term Rating AA+/Stable Affirmed Certain terms used in this report, particularly certain adjectives used to express our view on rating relevant factors, have specific meanings ascribed to them in our criteria, and should therefore be read in conjunction with such criteria. Please see Ratings Criteria at www.spglobal.com/ratings for further information. Complete ratings information is available to RatingsDirect subscribers at www.capitaliq.com. All ratings affected by this rating action can be found on S&P Global Ratings' public website at www.spglobal.com/ratings. WWW.STANDARDANDPOORS.COM/RATINGSDIRECT DECEMBER 5, 2024 5 Summary: Richfield, Minnesota; General Obligation 527 WWW.STANDARDANDPOORS.COM/RATINGSDIRECT DECEMBER 5, 2024 6 STANDARD & POOR’S, S&P and RATINGSDIRECT are registered trademarks of Standard & Poor’s Financial Services LLC. S&P may receive compensation for its ratings and certain analyses, normally from issuers or underwriters of securities or from obligors. S&P reserves the right to disseminate its opinions and analyses. S&P's public ratings and analyses are made available on its Web sites, www.spglobal.com/ratings (free of charge), and www.ratingsdirect.com (subscription), and may be distributed through other means, including via S&P publications and third-party redistributors. Additional information about our ratings fees is available at www.spglobal.com/usratingsfees. 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