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101210completeagendaCITY~OF RICHFIELD, MINNESOTA .TUESDAY, OCTOBER 12, 2010 SPECIAL CITY COUNCIL MEETING CITY HALL EXECUTIVE CONFERENCE ROOM 6700 PORTLAND AVENUE. 5:30 P.M. AGENDA Call to order 1. Interview of persons interested in serving on City's advisory commissions (Council Memo No. 152) Adjournment SPECIAL CITY COUNCIL WORKSESSION CITY HALL COUNCIL CHAMBERS 6700 PORTLAND AVENUE 6:00 P.M. AGENDA Call to order Roll call 1. Discussion regarding 2011 utilities budget (Council Memo No. 153) Adjournment REGULAR CITY COUNCIL MEETING COUNCIL CHAMBERS 6700 PORTLAND AVENUE 7:00 P.M. AGENDA INTRODUCTORY PROCEEDINGS Call to order Roll call Open forum (15 minutes maximum) Each speaker is to keep their comment period to three minutes to allow sufficient time for others. Comments are to be an opportunity to address the Council on items not on the agenda. Individuals who wish to address the Council must have registered prior to the meeting. Notes: Pledge of Allegiance Approval of minutes of (1) Regular City Council Meeting of September 28, 2010 and (2) Special City Council Worksession of October 4, 2010 PRESENTATIONS 1. Presentation by Richfield Fire Services Department of Citizen Life Saver Awards and Firefighter Crew Meritorious Award 2. Annual meeting with Friendship City Commission 3. Annual meeting with Planning Commission 4. Presentation of Water Fluoridation Qualify Award to Robert Hintgen, City of Richfield Utilities Superintendent COUNCIL DISCUSSION 5. Council discussion • Hats Off to Hometown Hits Notes: AGENDA APPROVAL 6. Council approval of agenda CONSENT CALENDAR 7. Consent Calendar contains several separate items, which are acted upon by the City Council in one motion. Once the Consent Calendar has been approved, the individual items and recommended actions have also been approved. No further Council action is necessary. However, any Council Member may request that an item be removed from the Consent Calendar and placed on the regular agenda for Council discussion and action. All items listed on the Consent Calendar are recommended for approval. A. Consideration of approval of resolution amending Appendix D of Richfield City Code related to fees for housing inspection and rental licensing S.R. No. 183 B. Consideration of approval of resolution authorizing agreement between Minnesota Department of Public Safety and City of Richfield, Public Safety Department, pertaining to Safe and Sober Enforcement Program S.R. No. 184 C. Consideration of approval of reappointing Malloy, Montague, Karnowski, Radosevich & Co., P.A. (MMKR) as City's auditor for financial reporting fiscal years 2010-2012 S.R. No. 185 D. Consideration of approval of closing Community Center Contribution Fund and transferring assets to Recreation Contribution Fund S.R. No. 186 Notes: 8. Consideration of items, if any, removed from Consent Calendar Notes: PUBLIC HEARINGS 9. Public hearing regarding resolution adopting assessment for weed elimination from private property and removal or elimination of public health or safety hazards from private property Staff Report No. 187 Notes: 10. Public hearing regarding resolution adopting assessment for unpaid false alarm user fees against private property Staff Report No. 188 Notes: 11. Public hearing and second reading of ordinance amending Richfield City Code Appendix D increasing application fee for variances and variance appeals and resolution authorizing summary publication of ordinance Staff Report No. 189 Notes: OTHER BUSINESS 12. Consideration of appointments to fill vacant terms on City's advisory commissions Staff Report No. 190 Notes: CITY MANAGER'S REPORT 13. City Manager's report • Council direction for winter maintenance of multi-use path (Council Memo No. 156) Notes: 14. Claims and payrolls Open forum (additional 15 minutes if more time needed after first Open Forum and by majority vote of the City Council) Each speaker is to keep their comment period to three minutes to allow sufficient time for others. Comments are to be an opportunity to address the Council on items not on the agenda. Individuals who wish to address the Council must have registered prior to the meeting. Notes: 15. Adjournment Auxiliary aids for individuals with disabilities are available upon request. Requests must be made at least 96 hours in advance to the City Clerk at 612-861-9738. richfield: October 2010 Yage l of l Zc~t~dav 'T'uesday ~~eclnestla~- Thursday Friday 27 yen 28 29 3() 1. Oct 7 PM Planning 7 PM Regular City 7 PM Special Friendship Commission Council Meeting City Commission CANCELED Meeting @ Richfield Community Center, 7000 Nicollet Avenue 4 5 t5 7 8 5:30 PM Special City 7 PM Human Rights 7 PM Transportation 7 PM Arts Commission Council Worksession Commission Commission @ Community Center I1 12 13 1 15 7 PM Special Planning 8 AM Civil Service 7:00 PM Bike Task Commission Study Commission Meeting Force @ Maintenance Session Facility Lunchroom 5:30 PM Special City Council Meeting (commission interviews) in Executive Conference Room 6 PM Special City Council Worksession 7 PM Regular City Council Meeting 18 .~ ?0 2~. 22 6 PM Advisory Board of 5:30 PM Hearing 4:30 PM FOWL Board Health Examiner in Heredia Meeting @ WLNC -Room 7 PM HRA Meeting 7 PM Friendship City 7 PM Community Commission Services Commission @ Community Center ?5 2fi 27 28 2t~ 7 PM Planning 7 PM Regular City SATURDAY, OCT. 30 Commission Council Meeting 9:30-10:30 AM Mayor's Hour @ Farmers Market Display: Year Month Week Day Block List Condensed Abs Slide Calendars: Search Add Events: Daily Duration Periodic Administer: This Calendar All meetings held at City Hall (6700 Portland Avenue) unless indicated otherwise. Calendars Net free online interactive web calendars http://www.my.calendars.net/richfield/d 18/10/2010?authenticate=QZNLLYFHTVFSUTD... 10/6/2010 CITY OF RICHFIELD, MINNESOTA Office of City Manager October 7, 2010 Council Memorandum No. 152 The Honorable Mayor and Members of the City Council City of Richfield Subject: Advisory Commission Interview Materials (Council Agenda Item No. 1) Council Members: ~, Attached is information related to the advisory commission interviews scheduled for Tuesday, October 12 at 5:30 p.m. in the Executive Conference Room. Appointments are scheduled for the October 12 Council meeting. NOTE: City Council Members may receive the entire commission application to assist in making their decision on appointments but it is important to remember that certain information is private and can not be disclosed to the public. Rep tfull submitte Steve evi anager SLD:cak Attachments E-mail: Department Directors Assistant to the City Manager 3:38 PM 10/04/10 COMMISSION INTERVIEWS Tuesday, October 27 Executive Conference Room 5:30 p.m. Call to order 5:35 5:40 Molly Olson (reappt) 5:45 Nancy Roberts 6:00 Special City Council Worksession begins in Council Chambers ****************************************************************************************************************************************** COMMISSION VACANCIES OCTOBER 2010 ADVISORY BOARD OF HEALTH ARTS COMMISSION CIVIL SERVICE COMMUNITY SERVICES COMMISSION (over) Term Expires January 31, 2011 January 31, 2012 January 31, 2011 January 31, 2013 January 31, 2011 VacListC 3:38 PM 10/04/10 FRIENDSHIP CITY COMMISSION (youth) (youth) HUMAN RIGHTS COMMISSION (youth) (youth) Planning Commission - no vacancies Transportation Commission - no vacancies January 31, 2012 January 31, 2012 August 31, 2011 August 31, 2011 January 31, 2013 January 31, 2013 January 31, 2012 January 31, 2012 January 31, 2012 January 31, 2011 January 31, 2011 August 31, 2011 August 31, 2011 VacListC CITY OF RICHFIELD, MINNESOTA Office of City Manager October 7, 2010 Council Memorandum No. 153 The Honorable Mayor and Members of the City Council Subject: October 12, 2010 Worksession on Utilities Budget (Worksession Agenda Item No. 1) Council Members: During the August 30, 2010 Special City Council Budget Meeting, City staff informed the City Council of the need for a City Council Worksession to discuss the proposed 2011 Utilities Budget and rates. City staff will review the Proposed 2011 Utilities Budget and rates at the October 12, 2010 Worksession. Staff is seeking guidance for the final draft of the 2011 Utilities Budget to be considered by the City Council at their December 14, 2010 Meeting. II submitted, . Devich Manager SLD:cak Email: Department Directors Assistant to the City Manager CITY COUNCIL MEETING MINUTES ~ Richfield, Minnesota .Regular Meeting September 28, 2010 CALL TO ORDER The meeting was called to order by Mayor Goettel at 7:00 p.m. ROLL CALL Members Present: Debbie Goettel, Mayor; Sue Sandahl; Fred Wroge; Tom Fitzhenry; and Pat Elliott. Staff Present: Steven L. Devich, City Manager; Mike Eastling, Public Works Director; Barry Fritz, Public Safety Director; Jim Topitzhofer, Recreation Services Director; Pam Dmytrenko, Assistant to the City Manager; Corrine Heine, City Attorney; and Cheryl Krumholz, Recording Secretary. OPEN FORUM None. PRESENTATION OF COLORS AND PLEDGE OF ALLEGIANCE Mayor Goettel led the audience in the Pledge of Allegiance. APPROVAL OF MINUTES M/Sandahl, S/Wroge to approve the minutes of the Regular City Council Meeting of September 14, 2010. Motion carried 5-0. Item #1 COUNCIL DISCUSSION • HATS OFF TO HOMETOWN HITS Council Member Fltzhenry acknowledged the success of the recent Cattail Days event. Council Meeting Minutes -2- September 28, 2010 Council Member Sandahl announced the October 8 Richfield Chamber of Commerce Gala. Public Works Director Eastling explained the 76th Street lane reduction plan at Pleasant Avenue related to the installation of railroad crossing arms this year. He also provided an update on the Met Council sewer project as it relates to the Middle School area near 75th Street and Oliver Avenue. Mayor Goettel acknowledged the efforts of staff in informing the residents and police monitoring of the MTC buses using 69th Street due to the closing of Penn Avenue at 75th Street. Mayor Goettel requested Public Safety monitor the 64th Street/Xerxes Avenue area for pedestrian crossing safety and work with Hennepin County and the City of Edina to possibly install a stop sign or signal. Mayor Goettel requested staff review information she received regarding the MAC issuing an RFP for outdoor advertising concession on Cedar Avenue. Item #2 COUNCIL APPROVAL OF AGENDA M/Sandahl, S/Wroge to approve the agenda. Motion carried 5-0. Item #3 CONSENT CALENDAR A. Consideration of approval of first reading of ordinance amendment to Richfield City Code B Appendix D establishing fee schedule for certain permits and applications and scheduling second reading for October 12, 2010 S.R. No. 174 Consideration of approval resolutions appointing additional election judges and high school student trainee election judges for November 2, 2010 General Election S.R. No. 175 RESOLUTION NO. 10422 RESOLUTION APPOINTING ADDITIONAL ELECTION JUDGES FOR THE GENERAL ELECTION OF NOVEMBER 2, 2010 RESOLUTION NO. 10423 RESOLUTION APPOINTING HIGH SCHOOL STUDENT TRAINEE ELECTION JUDGES FOR THE GENERAL ELECTION OF NOVEMBER 2, 2010 These resolutions appear as Resolution Nos. 10422 and 10423. C. Consideration of approval of resolution certifying delinquent water, sanitary sewer and storm water service charges to County Auditor S.R. No. 176 RESOLUTION NO. 10424 RESOLUTION AUTHORIZING CERTIFICATION OF UNPAID WATER, SANITARY SEWER AND STORM WATER SERVICE CHARGES TO THE COUNTY AUDITOR TO BE COLLECTED WITH OTHER TAXES ON SAID PROPERTIES This resolution appears as Resolution No. 10424. Council Meeting Minutes -3- September 28, 2010 D. Consideration of approval of resolution authorizing Cost-Share Grant Agreement between City of Richfield and Nine Mile Creek Watershed District for $20,000 S.R. No. 177 RESOLUTION NO. 10425 RESOLUTION AUTHORIZING THE CITY OF RICHFIELD TO ENTER INTO A COST SHARE GRANT AGREEMENT WITH NINE MILE CREEK WATERSHED DISTRICT (NMCWD) FOR $20,000 TO BE USED TO PROVIDE FOR AND MANAGE THE RETROFITTING OF EQUIPMENT TO REDUCE ROAD SALT APPLICATIONS IN THE CITY OF RICHFIELD This resolution appears as Resolution No. 10425. E. Consideration of rescinding Resolution No. 10407 directing preparation of assessment roll for 2010 concrete alley paving project and canceling public hearing scheduled for October 12, 2010; and authorizing resolution directing preparation of assessment-roll for 2010 concrete alley paving project and scheduling public hearing for October 26, 2010 S.R. No. 178 RESOLUTION NO 10426 RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLL FOR THE CONCRETE PAVING OF ALLEYS IN THE CITY OF RICHFIELD This resolution appears as Resolution No. 10426. M/Sandahl, S/Goettel to approve the Consent Calendar. Motion carried 5-0. Item #4 CONSIDERATION OF ITEMS, IF ANY, REMOVED FROM CONSENT CALENDAR None. Item #5 PUBLIC HEARING AND SECOND READING OF ORDINANCE RELATING TO CONDUCT WITHIN CITY PARKS AND RECREATION FACILITIES; PROHIBITING TOBACCO USE, SALES ACTIVITY, FEEDING OF WILD ANIMALS, UNLEASHED DOGS, DAMAGE TO PARK PLANTS AND TREES AND REGULATIONS ON PUBLIC BODIES OF WATER IN PARKS, AMENDING SECTION 840 OF RICHFIELD CITY CODE S.R. NO. 179 Council Member Fitzhenry presented Staff Report No. 179. Mayor Goettel stated that the City Council had received correspondence from the-Twin Cities Medical Society, Richfield Advisory Board of Health, Bloomington Board of Health, Richfield Police Department and American Heart Association in support of the ordinance. Recreation Services Director Topitzhofer provided a summary of the proposed ordinance, including health impacts, .reduction of litter, and a comprehensive restriction of tobacco use. Council Meeting Minutes -4- September 28, 2010 Dr. Douglas Hotvedt and Dr. Brian Rank from HealthPartners spoke in support of the tobacco-free ordinance related to improving health. Mark Olson, American Heart Association, 6325 Knox Avenue, spoke in support of the tobacco-free ordinance to promote positive a health message. Jennifer Turrentine, 6743 Fourth Avenue, Richfield Advisory Board of Health, spoke in support of the tobacco-free ordinance to promote healthy behavior. Ken Severson, 7316 Lyndale Avenue, spoke in opposition to the ordinance as it relates to regulations on public bodies of water in parks because it bans swimming, use of boats, canoes, etc. Recreation Services Director Topitzhofer explained the current ordinance prohibits such use of public bodies of water and the proposed ordinance relaxes the regulations by allowing portable ice fishing houses on Taft Lake. The Community Services Commission decided to wait until necessary improvements, like a boat landing, were in place for increased safety. City Attorney Heine clarified that the ordinance prohibits certain activities except as authorized. M/Wroge, S/Sandahl to close the public hearing. Motion carried 5-0. Council Member Fitzhenry stated the Fire Department may need to upgrade their equipment to respond to water-related emergencies. Council Member Sandahl suggested the Community Services Commission review authorizing boats, etc. on bodies of water in the parks, including the safety impacts. M/V1/roge, S/Sandahl that this constitute second reading of Ordinance No. 2010-20 amending the ordinance relating to conduct within cit r~parks and recreation facilities; prohibiting tobacco use, sales activity, feeding of wild animals, unleashed dogs, damage to park plants and trees and regulations on public bodies of water in parks; amending Section 840 of the Richfield City Code; and that it be published in the official newspaper and be made part of these minutes. Motion carried 5-0. Item #6 CONSIDERATION OF AUTHORIZATION TO ADVERTISE REQUEST FOR PROPOSAL FOR DESIGN AND CONSTRUCTION OF TIER-ONE SKATEPARK S.R. NO. 180 Council Member Sandahl presented Staff Report No. 180. Recreation Services Director Topitzhofer stated the Community Services Commission preferred the Augsburg Park location for the skatepark. Soil testing and a site survey are needed and will be included with the RFP recommendation. Mr. Topitzhofer explained atier-one skatepark is considered like play equipment with no special lighting and following the same park rules for closing. The City Council is authorizing the RFP and after review, the best proposal will be presented to the City Council for consideration. M/Sandahl, S/Goettel to approve the advertising of the request for proposal for design and construction of a tier-one skatepark. Council Meeting Minutes -5- Motion carried 5-0. September 28, 2010 Item #7 CONSIDERATION OF AWARD OF CONTRACTS FOR INTERIOR SIGNAGE AND FURNITURE FOR NEW RICHFIELD MUNICIPAL CENTER S.R. NO. 181 Council Member Fitzhenry presented S.R. No. 181. M/Fitzhenry, S/Sandahl to approve the following awards of contracts for the interior signage and furniture for the new Richfield Municipal Center: • Takeform Architectural Graphics in the amount of $30,766.10 for interior signage. • KARNS Services Inc. in the amount of $28,151.32 for Dispatch work stations. • KI in the amount of $31,970.84 for meeting room tables. • Innovative Office Solutions in the amount of $89,876.77 for chairs, executive conference room tables and lobby furniture. • General Office Products in the amount of $23,013.17 for break room furniture and children's size furniture. Motion carried 5-0. Item. #8 DISCUSSION OF POLICY ISSUES RELATING TO PROPERTY EXCELLENCE TASK FORCE RECOMMENDATION TO CITY COUNCIL REGARDING SCREENING OF GARBAGE CONTAINERS S.R. NO. 182 Council Member Wroge presented Staff Report No. 182. Bill Kilian, 6620-17th Avenue, and Jay Hermann, 2853 West 71 1/2 Street, Property Excellence Task Force members, spoke in support of screening garbage containers and believed there were reasonable alternatives if cost is an issue to the resident. Council Member Wroge stated the intention is to improve the look of the City. Public Safety Director Fritz asked for clarification on the acceptable standards for the percentage of visibility from the street and the citing of aesthetics as the reason for the code change. City Attorney Heine stated she needed to review the aesthetic issue but that she was not too concerned. The City Council consensus was to proceed with the ordinance and include an enactment date of July 1, 2011, abatement of 30 days, lattice work as an acceptable screening and communication to the public should include screening options. Item #9 CITY MANAGER'S REPORT None. Item #10 CLAIMS AND PAYROLL Council Meeting Minutes -6- September 28, 2010 M/Wroge, S/Sandahl that the following claims and payrolls be approved: U.S. BANK 09/28/2010 A/P Checks: 197695 - 198041 PAYROLL 69609 - 69927, 41505 - 41558 TOTAL Motion carried 5-0. OPEN FORUM None. $ 3,237,791.11 $ 524,698.50 $ 3,762,489.61 By unanimous consent the City Council left the Council Chambers at 8:25 p.m. to conduct a Closed Executive Session in the Executive Conference Room. Item #11 CLOSED EXECUTIVE SESSION IN CITY HALL EXECUTIVE CONFERENCE ROOM TO DISCUSS STATUS OF CONDEMNATION AWARD RELATED TO CITY OF RICHFIELD V. SINCLAIR, 6600 PORTLAND AVENUE The Closed Executive Session was called to order at 8:29 p.m. Members Present: Debbie Goettel, Mayor; Sue Sandahl; Fred Wroge; Tom Fitzhenry; and Pat Elliott. Staff Present: Steven L. Devich, City Manager; Mike Eastling, Public Works Director; Kristin Asher, City Engineer; Tom Scott, City Attorney; and Cheryl Krumholz, Recording Secretary. The Closed Executive Session was convened pursuance to M.S. 13D.05. The Closed Executive Session adjourned to the open meeting in the Council Chambers at 9:06 p.m. ADJOURNMENT The City Council meeting was adjourned by unanimous consent at 9:08 p.m. Date Approved: Debbie Goettel Mayor Cheryl Krumholz Recording Secretary Steven L. Devich City Manager J SPECIAL CITY COUNCIL WORKSESSION MINUTES Richfield, Minnesota Special City Council Worksession October 4, 2010 CALL TO ORDER The meeting was called to order by Mayor Goettel at 5:30 p.m. ROLL CALL Council Members Present: Debbie Goettel, Mayor; Pat Elliott; Fred Wroge; Sue Sandahl; and Tom Fitzhenry. Staff Present: Steven L. Devich, City Manager; Mike Eastling, Public Works Director; John Stark, Community Development Director; Barry Fritz, Public Safety Director; Jim Topitzhofer, Recreation Services Director; Brad Sveum, Fire Services Director; Bill Fillmore, Municipal Liquor Operations Director; Chris Regis, Finance Manager; Todd Sandell, Deputy Public Safety Director/Chief; and Cheryl Krumholz, Recording Secretary. Item #1 DISCUSSION REGARDING 2011 PROPOSED BUDGET AND TAX LEVY Mayor Goettel requested an explanation regarding the proposed financial plan if no Local Government Aid is received in 2011. City Manager Devich discussed options that could be presented to the City Council; including potential service and staff reductions, spending cash on hand, capital expenditures and on-going- operations costs. Mayor Goettel suggested the creative budget management that is taking place to reduce costs be' communicated to the public. Public Works Director Eastling discussed the street maintenance program. Council Member Wroge suggested the City Council discuss establishing a bond or permit process required by property owners of vacant property, similar to the City of Minneapolis. Special Worksession Minutes -2- October 4, 2010 Council Member Sandahl questioned if funding was in the budget for City Council attendance at out of state conferences, i.e., National League of Cities. She encouraged Council Members to attend because of the importance of networking and learning about other cities. City Manager Devich responded that funds for travel are budgeted but reduced. Council Member Sandahl discussed budgeting for the renaming of 76th Street for better identification. Public Works Director Eastling provided an update on MnDOT's regional re-prioritization of projects, including the 77th Street underpass. Council Member Fitzhenry requested an update on the Fire Department delivery services models. Fire Services Director Sveum discussed the first responder reimbursement revenue source authorized by the joint powers agreement with the State and the residency response time legislation. City Manager Devich discussed the recent grant received to hire two Firefighters for two years which reduces overtime costs and provides time to review the models. ;Discussion by the City Council will still need to take place regarding fire services"delivery. Mayor Goettel requested the future budget include a curbside cleanup and residential garbage pickup. options. Council Member Wroge requested the City Manager discuss the financial reserves. City Manager Devich explained the City's level of financial reserves and that governmental accounting requires segregation of some funds. He discussed the General Fund, Enterprise Funds, Special Revenue Fund, Internal Services Fund and Debt Service Fund. Finance Manager Regis discussed the City's financial investment portfolio. ADJOURNMENT The meeting was adjourned by unanimous consent at 7:10 p.m. Date Approved: Cheryl Krumholz Recording Secretary Debbie Goettel Mayor Steven L. Devich City Manager AGENDA SECTION: AGENDA ITEM # REPORT # J STAFF REPORT CITY COUNCIL MEETING OCTOBER 12, 2010 consent 7A 183 REPORT PREPARED BY: RICK REGNIER, BUILDING OFFICIAL NAME, TITLE DEPARTMENT DIRECTOR REVIEW: REVIEWED BY CITY MANAGER: SIGNATURE ITEM FOR COUNCIL CONSIDERATION: Consideration of a resolution amending Appendix D of the Richfield City Code related to fees for housing inspection and rental licensing fees. I. RECOMMENDED ACTION: By Motion: Approve the attached resolution amending Appendix D of the Richfield City Code related to fees for housing inspections and rental licensin II. BACKGROUND Appendix D to the Richfield City Code consists of the schedule of fees adopted by the City Council, including those adopted by resolution and those adopted by ordinance. On an annual basis, as part of the budget process, departments are asked to review the schedule of fees that apply to their department. The departments review their fees for services and compare the fees charged with the costs incurred in providing that service. If it is found that costs exceed the fee charged, the respective .departments-will adjust their fees accordingly. The proposed resolution includes fees for rental licensing and point of sale inspections that are established by resolution. Fees established by ordinance will be considered by the Council as a separate item. 101210 - Appendix D fees by Resolution These proposed changes to rental licensing fees include an increase of $10.00 for single-family homes and for the first unit in duplex and multi-family complexes as well as an increase of $5 for the second unit in duplex properties. Overall, this recommended action represents a 2.6% increase in rental licensing fees. A $5.00 increase in the Point-of-Sale (aka Certificate of Housing Maintenance Compliance) fee is also being recommended. This represents a 3.5% increase for single-family homes. The proposed changes are indicted by bold text on page 11 of the attached fee schedule. These proposed increases are recommended in order to ensure that they are adequate to cover the costs of administering the rental licensing and point- of-sale inspection programs. III. BASIS OF RECOMMENDATION A. POLICY • The City is required to establish fees that appropriately reflect the City's costs of administering the permit or application .for which the fee is charged. B. CRITICAL TIMING ISSUES • The fees for rental licenses need to be established before the rental renewal forms are mailed to property owners at the end of October each year. C. FINANCIAL • It is important for the City to annually review fees to ensure that the fees charged are in line with the costs of the service provided. D. LEGAL • N/A E. ENVIRONMENTAL CONSIDERATIONS • N/A ~ IV. ALTERNATIVE RECOMMENDATION(S) ~ Do not approve the recommended fee change. However, if the recommended fee change is not approved; the City fees may be less than costs incurred to provide services. I V . ATTACHMENTS I • rcesoiution • Fee worksheet ~ VI. PRINCIPAL PARTIES EXPECTED AT MEETING ~ • None RESOLUTION NO. RESOLUTION ESTABLISHING 2011 LICENSE, PERMIT AND MISCELLANEOUS FEES PURSUANT TO THE PROVISIONS OF APPENDIX D OF THE ORDINANCE CODE OF THE CITY OF RICHFIELD RESCINDING RESOLUTION NO. 10290 BE IT RESOLVED by the City Council of the City of Richfield, Minnesota as follows: 1A 1 SECTION 1. ESTABLISHING FEES A. License, permit and miscellaneous fees required under the ordinances of the City of Richfield shall be as stated in the sections of this Resolution. B. A period of no less than 30 days will be allowed for the remittance of City Business license renewal fees contained in Sections 5, 6, 7, 8_ and 9 of this resolution. C. A 10% administrative surcharge will be assessed upon all renewals contained in Section 5, 6, 7, 8 and 9 of the resolution if not received by the City on or before December 31st of each year. The 10% surcharge will be based upon the cost of the license. D. Nothing in this section shall be deemed to require the City to issue or renew any license for which the fee has not been paid in a timely manner. SECTION 2. CONSTRUCTION AND RELATED LICENSE FEES TYPE OF PERMIT SECTION OR LICENSE REQUIRING DESCRIPTION FEE (1) Heating and 400.07 1 Year $ 80.00 Ventilating Installer (2) Sign Installer 416.0.1- 1 Year $ 80.00 416.13 (3) Electrical 400.03- State License Required Installer 400.09 (4) Plumber 400.03- State License Required 400.09 (5) Well Driller 620 State License Required SECTION 3. PUBLIC WORKS FEES TYPE OF PERMIT OR LICENSE SECTION REQUIRING DESCRIPTION FEE (1) Benches 805.01- First Year $ 80.00 805.27 Renewal $ 30.00 (2) Boulevard 811.07 a) Application to place a privately owned $ 30.00 feature Permit feature in the boulevard b) If applied for after installation of feature has $ 60.00 begun BOLD represents added/amended fees SECTION 3. PUBLIC WORKS FEES (CONTINUED) ld ~ TYPE OF PERMIT SECTION DESCRIPTION FEE OR LICENSE REQUIRING (3) Excavation in 800.01- a) For each transverse excavation and each 100 $ 125.00 Public Right of 800.15 feet or portion thereof longitudinal excavation way and for each 100 feet of curb and gutter or portion thereof installed or driveway apron installed, except when survey and grade stakes are set by City b If a lied for after excavation has be un $ 250.00 (4) Forestry Permit 810 Applies only to trees on City property and public $ 25.00 ROW (5) Seasonal Load a) Per load $ 25.00 Limit Exemption b) If applied for after delivery $ 50.00 (6) Obstruction 802.17 (a) Short term, temporary lane closure of less No fee Permit than four hours (b) Lane closures longer than four hours duration (or if between 7:00 a.m. and 9:00 a.m. or between 3:30 p.m. and 6:00 p.m.) Arterial/Collector/Distributor Day (per block or portion thereof) $ 30.00 Week (per block or portion thereof) $ 125.00 Local/Residential Day (per block or portion thereof) $ 15.00 Week (per block or portion thereof) $ 50.00 Parking lane/sidewalk Day (per block or portion thereof) $ 7.50 Week (per block or portion thereof) $ 31.25 If applied for after obstruction closure has begun (c) Short term, temporary lane closure of less No fee than four hours (d) Lane closures longer than four hours duration (or if between 7:00 a.m. and 9:00 a.m. or between 3:30 p.m. and 6:00 p.m.) Arterial/Collector/Distributor $ 60.00 Day (per block or portion thereof) $ 250.00 Week (per block or portion thereof) Local/Residential $ 30.00 Day (per block or portion thereof) $ 100.00 Week (per block or portion thereof) Parking lane/sidewalk $ 15.00 Day (per block or portion thereof) $ 62.50 Week er block or ortion thereo (7) Noise Ordinance 930.35 (a) With conditions added as required $ 25.00 Exemption (b) If applied for after violation $ 50.00 (8) Certification 705.03- All delinquent accounts $ 50.00 Char a 705.21 (9) NSF Check $ 50.00 Char e BOLD represents added/amended fees 163 SECTION 4. FIRE SERVICES FEES TYPE OF PERMIT SECTION DESCRIPTION FEE OR LICENSE REQUIRING (1) Fire Prevention 400.21- For initial fee required under code Per $ 60.00 Code 400.29 For each additional fee required under year code $ 15.00 Penalty If not renewed within 2 months Per of notification ear $ 30.00 (2) Daycare/Adult Foster Care Facility $ 50.00 Ins ection (3) Reimbursement Fee for Per $ 250.00 Fire/Rescue Unit Hour (4) Sale of 1131 (a) License per location selling only Per $ 350.00 Consumer consumer fireworks Year Fireworks (b) License per location of each other $ 100.00 retail seller Per Year SECTION 5. AMUSEMENT AND RECREATION LICENSES AND PERMITS TYPE OF PERMIT SECTION DESCRIPTION FEE OR LICENSE REQUIRING (~) Arcade 1105 1 Year $ 442.00 (2) Amusement 1100.01 (a) Mechanical Amusement Device 1 Year $ 15.00 Device (Pinball) 1 Year $ 15.00 (b) Mechanical Music Box 1 Year $ 15.00 c Video Games (s) Lawful Gambling 1100.13 Bingo, Tipboard, Paddle Wheel, Raffle, Pull Tabs (a) Lawful Gambling Permit (those exempt from State Licensure) 1 $ 100.00 (State Statute 349.213) Year (b) Lawful Gambling Investigative Fee $ 100.00 (State Statute 349.16) 1 STATE LICENSE REQUIRED Year (4) Itinerant Place of 1100.05- 1 day $ 237.00 Amusement 1100.11 (5) Public Dance 1110.03 For each day dances are held - $3 1 $ 40.00 No fee for locations holding tavern month licenses. BOLD represents added/amended fees SECTION 5. AMUSEMENT AND RECREATION LICENSES AND PERMITS (CONTINUED) `~ TYPE OF PERMIT SECTION OR LICENSE REQUIRING DESCRIPTION FEE (6) General 1100.03 (a) Billiard, Pool or Pigeonhole table 1 Year $ 15.00 Amusement (each) 1 Year $ 15.00 1. Coin operated 1 Year $ 40.00 (b) Bowling Alley (per lane) 1 Year $ 191.00 (c) Circus 1 Day $ 191.00 (d) Dance Hall (e) Golf 1 Year $ 45.00 1. Miniature 1 Year $ 45.00 2. Driving Tee 1 Day $ 182 00 (f) Mountback 1 Year . $ 15 00 (g) Rides, mechanical/animal of any kind 1 Day . $ 182 00 (ea) 1 Year . $ 16 00 (h) Shows, any kind 1 Day . $ 15 00 (i) Shuffleboard (each lane) . ' Other ames (~) Musical Concert 1110.01 Per event $ 40.00 ($) Theatre Cinema 1120 1 Year $ 185.00 Plus a notice publication fee $ 6.50 (9) Roller Rink 1115 1 year or portion thereof $ 185.00 (~o) Commercial 605 1 Year $2,205.00 Adult-Oriented Investigation fee 1 Year $2,205.00 Enter rises (> >) Masseur/Masseu 605 Certificate fee 1 Year $ 75.00 se Investi ation fee 1 Year $ 185.00 (t2) Public Baths 610 1 Year $2,553.00 Investi ation fee actual cost minimum $2,553.00 (t3) Fortune Teller 1130.05- 1 Day $ 148.00 and related trade 1130.07 1 $ 441.00 Week $ 880.00 1 $1,470.00 Month 1 Year (t 4) Adult 1196 Annual license 1 Year $2,204.00 Establishments Investi ation fee new license $2,204.00 6ULD represents added/amended fees ~~,5 SECTION 6. ANIMAL LICENSES AND PERMITS TYPE OF PERMIT OR LICENSE SECTION REQUIRING DESCRIPTION FEE (1) Animals 905.01- (a) Animals (Spayed or Neutered) with 1 Year $ 15.00 905.29 option to purchase amulti-year license 1 Year $ 25.00 (b) Animals (Not Spayed or Neutered $ 7.00 (c) Duplicate Animal License $ 10.00 (d) Late Penalty 1 Year $ 217.00 905.31- (e) Commercial Kennel 1 Year $ 164.00 905.33 (f) Residential Kennel $ 217.00 (g) Veterinary 1 Year $ 43.00 (h) Pigeons 905.37- (i) Non-domestic Animals (Temporary $ 30.00 905.39 Permit) $ 64.00 905.41 Q) Impounding (each animal) 1st time $ 127.00 905.01- 2nd Time $ 191.00 905.29 3rd time (each impound after) $ 500.00 (k) Dangerous dog registration fee (State Statute 347.51) SECTION 7. VEHICLE AND TRANSPORTATION LICENSE AND PERMIT FEES TYPE OF PERMIT SECTION DESCRIPTION FEE OR LICENSE REQUIRING (1) Aircraft 1340 1 Day $ 44.00 (2) Food Vehicle 615 (a) Bakery vehicle 1 Year $ 111.00 (b) Catering -for first food vehicle 1 Year $ 235.00 Second vehicle 1 Year $ 97.00 Each additional vehicle 1 Year $ 52.00 (c) Readily perishable (Same as (b) above (3) Garbage and 601.01- Commercial and Residential Refuse 601.33 First vehicle 1 Year $ 220.00 Collection Each additional vehicle 1 Year $ 47.00 (4) Motor Vehicle 1155 Per place of business 1 Year $ 330.00 Dealer Each additional place of business 1 Year $ 125.00 (5) Motor Bicycle 1160 Per place of business 1 Year $ 191.00 Business Per place of business to sell, rent or 1 Year $ 87.00 least (6) Sound Truck 1165 Per vehicle 1 Year $ 191.00 Per Vehicle 1 Day $ 29.00 BOLD represents added/amended fees ~~/~ SECTION 7. VEHICLE AND TRANSPORTATION LICENSE AND PERMIT FEES (CONTINUED) TYPE OF PERMIT SECTION DESCRIPTION FEE OR LICENSE REQUIRING (7) Taxicab 1170 First vehicle or auto livery 1 Year $ 476.00 Each additional vehicle or auto livery operated at any time within license 1 Year $ 59.00 eriod (8) Taxicab Driver 1175 1 Year $ 45.00 (9) Rental or Utility 1185 Each place of business 1 Year $ 87.00 Trailers and Trucks SECTION 8. COMMERCIAL BUSINESS AND TRADE LICENSES AND PERMITS TYPE OF PERMIT SECTION DESCRIPTION FEE OR LICENSE REQUIRING (1) Firearms Dealer 920.01- 1 Year $1,470.00 920.05 (2) Itinerant Food 615 Per $ 118.00 Establishment Event (3) Retail Candy 615 First facility 1 Year $ 118.00 Shop Each additional on same premises 1 Year $ 29.00 (4) Food 615 (a) Retail or Wholesale Food Sales 1 Year $ 311.00 Establishment (Grocery) (b) Restaurant (Prepackaged. food only 1 Year $ 311.00 sold for consumption) (c) Restaurant (Prepared food sold for 1 Year $ 581.00 consumption) See fee (d) Plan Review Fees: schedule at end of Section 8 (e) Additional Food Facilities (Baked goods, meat, produce, Each microwave ovens) $ 40.00 (5) Vending 615 (a) Food vending machine requiring Machine coin or token (excepting those machines dispensing bottled or 1 Year $ 15.00 canned soft drinks) (b) Other food vending machines (excepting those dispensing bottled 1 Year $ 15.00 or canned soft drinks) 1 Year $ 15.00 c Ice vendin machine BOLD represents added/amended fees ~~,'l SECTION 8. COMMERCIAL BUSINESS AND TRADE LICENSES AND PERMITS (CONTINUED) TYPE OF PERMIT SECTION DESCRIPTION FEE OR LICENSE REQUIRING (6) Automobile 1125 Per calendar year or fraction thereof $ 148.00 Washing Establishment (7) Scavenger 600.25 Each vehicle 1 Year $ 44.00 Permit fee for opening cesspool or dumping contents of each cesspool into $ 21.00 Cit sewer (8) Incinerator 600.01- 1 Year $ 44.00 600.23 (9) Tobacco 1146.01(MS Retail Sale and Distribution -License $ 368.00 461.12) issued on calendar year (cigarette vending machines prohibited) (Bill No. 1998-19 (10) Soft drink 1145.01 (a) Cans, bottles from shelf or cooler, $ 30.00 fountain service (b) Vending machine dispensing bottles -0- or cans (c) Other vending machines Per year or fraction thereof $ 30.00 Per each additional machine ~ $ 30.00 (11) Transit 1181.01- 1 Day $ 94.00 Merchant 1181.09 (12) Wagon 1181 1 Year $ 221..00 Peddler (13) State hawker 1181 6 month/per person covered $ 54.00 or Peddler license (14) Canvasser or 1181 6 month/per person covered $ 54.00 Solicitor (15) Christmas 1130.03 1 Year $ 119.00 Tree Sale (16) Motel 1190 First Unit $ 206.00 Per year each additional unit $ 14.00 (17) Outdoor 1135 Permit $ 93.00. Merchandising (18) Storage 1135 Per Enclosure $ 80.00 Enclosure BOLD represents added/amended fees 1~ SECTION 8. COMMERCIAL BUSINESS AND TRADE LICENSES AND PERMITS (CONTINUED) TYPE OF PERMIT SECTION DESCRIPTION FEE OR LICENSE REQUIRING (19) Pawnbroker 1187 (a) Pawnbroker 1 Year $3,832.00 (b) Owner investigation fee 1 Year $2,203.00 (nonrefundable) 1 Year $ 797.00 (c) Manager investigation fee (nonrefundable) 1 Year $ 77.00 (d) Employee investigation fee (nonrefundable) $ 2.00 (e) Transaction fee -per transaction (20) Secondhand 1186 (a) Secondhand Goods Dealer 1 Year $ 420.00 Goods Dealer (b) Initial investigation fee (nonrefundable) actual costs. in excess of above with total not $1,762.00 exceeding Applicant shall deposit $1200.00 with Licensing Clerk along with application. Amount in excess of actual application costs shall be refunded. (21) Auto 1195.01 1 Year $ 328.00 Detailing Establishment (22) Tattoo, Body 630 (a) Tattoo, body piercing, body painting Piercing, Body or body branding 1 Year $ 734.00 Painting or Body (b) Initial investigation fee 1 Year $2,203.00 Branding (nonrefundable) (23) Temporary 630 Per booth $ 44.00 Tattoo, Body Piercing, Body Branding and Body painting events (24) Massage 1188 Annual license 1 Year $ 733.00 Therapy Enterprise Investigation fee (new license) $ 733.00 License (Business license) Annual license 1 Year $ 75.00 Massage Therapist Investigation fee (new license) $ 75.00 License (Individual license) Per temporary location $ 147.00 Temporary Massage Thera ist License (25) Public 420.10 1st Pool $ 125.00 Swimming Pool Each Additional $ 67.00 License BOLD represents added/amended fees 16'9 SECTION 8 COMMERCIAL BUSINESS AND TRADE LICENSES AND PERMITS (CONTINUED) PLAN REVIEW FEE FOR FOOD, THERAPEUTIC MASSAGE AND LODGING PERCENTAGE OF FACILITY INVOLVED WILL BE DETERMINED BY STAFF Definitions: Class A -Large restaurant or large grocery store that employs .more than four people per shift, and/or has multiple supplemental licenses (i.e., bar, bakery, deli, meat department, etc.) Class A (Fast Food) -Counter service only and/or drive through window and warehouses. Class B -Daycare, pet shops, retail candy, prepackaged food only. Class C Small grocery/restaurants with four or less employees per shift and health clubs. Environmental plan review -includes the physical remodeling, updating, equipment replacement, equipment additions and the general overall review of all plans/work. This also includes all new development projects. New Construction Extensive Minor Remodel Non-remodel and/or Major Remodel (25- (0-24% of approval Remodel (over 50% of facility) consultation 50% of facility facility) ($5,000 or involved less in costs Class A (large $2,343 $1,221 $659 $112 restaurant or roce Class A (fast food $1,614 $883 $490 $112 and warehouses Class C (food $883 $491 $293 $112 facilities with 4 or less employees per shift and health clubs Class B (daycares, $433 $169. $84 No fee grocery, pet shops, retail cand Class B New project or Minor remodel (prepackaged food change of owner - -permit but no onl $112 Ian check fee Therapeutic $112 $112 $112 $112 Massa e Lod in $1,952 $1,051 $548 $112 BOLD represents added/amended fees ~~,~o SECTION 9. LIQUOR AND RELATED LICENSE AND PERMIT FEES TYPE OF PERMIT SECTION DESCRIPTION FEE OR LICENSE REQUIRING (1) 3.2 Malt Liquor 1202.05 (d) On-Sale 1 Year $ 810.00 (e) Tavern (dance) 1 Year $ 662.00 (f) Wholesale 1 Year $ 40.00 (g) Off-Sale 1 Year $ 235.00 (h) Club (Bottle Club) 1 Year $ 535.00 (i) Temporary per event $ 59.00 (2) Liquor 1202.05 (a) On-Sale 1 Year $13,358.00 (b) Sunday (Fee set by state law) 1 Year $ 200.00 (c) Wine 1 Year $1,178.00 (d) Veterans' Organization (Ex- 1 Year $ 766.00 Sunday) per event $ 121.00 (e) Temporary (3) Employee 1208.01 Effective 10/1/95 all licenses issued $ 33.00 License On-Sale shall be valid for a period of two years Liquor from the date of initial application Establishments (4) Investigation Fee 1202.01- (a) On-Sale liquor including Veterans' $ 732.00 and 1202.21 Organization each person shown on application actual costs in excess of above Each additional investigation for each person not listed on original or renewal application $ 219.00 (b) Wine - Original Application initial $ 406.00 and 1202.11 Fee actual costs in excess of above with total fee not to exceed $3,096.00 Renewal Application Initial Fee $ 91.00 and actual costs in excess of above with total cost not to exceed $3,096.00 Additional Investigation under 1200.09 $ 180.00 and 1202.11 Subd.3 $3,096.00 not to exceed $ 91.00 Investigation of substitute manager BOLD represents added/amended fees 10 ~~,i~ SECTION 10. HOUSING INSPECTION AND RENTAL LICENSE FEES TYPE OF PERMIT SECTION OR LICENSE REQUIRING DESCRIPTION FEE (1) License for_ 405 (a) Apartment House 1 Year $ 140.00 Apartment Each unit $ 14.00 Houses and (b) Rental Home -single family dwelling 1 Year $ 140.00 Rental Homes (c) Duplexes/double bungalows First unit 1 Year $ 140.00 Each additional rental unit 1 Year (d) Late Fee $ 85.00 $100 penalty for each month or $ 100.00 portion thereof during which said fee per month remains unpaid. (e) License Transfer Fee (f) Reinstatement of suspended license ~ 40.00 50% of license fee (minimum $80) (g) Reinstatement of Revoked license 100% of license fee (h) Re-Inspection fee 1. multi-family 2. single family & duplex $ 80.00 ea. (Inspection over standard 2 $ 50.00 ea. inspections) Reinspection fees shall be payable at the time of license renewal and no renewal license shall be issued unless all inspection fees are paid 1 Year (i) Provisional license for apartment house $ 280.00 Includes first unit Each additional unit $ 30.00 Provisional license for Rental Home- single family dwelling $ 280.00 Provisional license for duplex First unit $ 280.00 Each additional unit $ 170.00 Q) Investigation fee for operating a $ 200.00 rental property without a license (2) Certificate of 405.26 Single family home (includes one reinspection) $ 150.00 Housing 2-family home (includes one reinspection) $ 230.00 maintenance Compliance Reinspection Fee $ 50.00 Fee to process cash escrow agreement $ 50.00 (3) Permit Fee for 405.19 1 Year $ 170.00 Rooming House BOLD represents added/amended fees ~~ ~~,i ~ SECTION 11. MISCELLANEOUS FEES TYPE OF PERMIT SECTION DESCRIPTION FEE OR LICENSE REQUIRING (1) Permit to reside 1190 In motel for more than six months $ 17.00 (2) Permit to Carry a Permit Issued By County Gun (3) False Alarms (a) in excess of 2 for calendar year $ 100.00 (billable) (b) in excess of 10 for calendar year $ 200.00 (c) in excess of 20 for calendar year $ 300.00 (4) Nuisance 925 Third call to a property for nuisance $ 250.00 Conduct Fee conduct within a 365-da eriod (5) Copying Flat rate (per page) $ .25 Services Special rate Provided (a) Black & White Photocopy rate 8.5 x 11 (per side) $ .25 8.5 x 14 (per side) $ .25 MN Statute 13.03C 11 x 17 (each) $ .50 24 x 36 (each) $ 2.50 X-large $ 2.50 Color Photocopy rate 8.5 x 11 (per side) $ 1.00 8.5 x 14 (per side) $ 2.00 11 x 17 (each) $ 4.00 24 x 36 (each) $ 18.00 X-large $ 3.OOsq./ft. (b) Labor hourly wage & 33% (c) Postage prevailing rate (d) Fax per page $ .50 (e) Audio tape of meeting (per tape). $ 5.00 (f) Video tape of meeting (per tape) $ 15.00 (g) Electronic copies (cd or disk) $ 5.00 (h) As builts (per image) $ .50 (6) Notary Fee Fee Set By State (7) Candidate Filing City Charter $ 25.00 Fee 4.04 (8) Photo Fee Includes 2 photos $ 16.00 includin tax BOLD represents added/amended fees 12 ~~~~~ SECTION 11. MISCELLANEOUS FEES (CONTINUED) TYPE OF PERMIT OR LICENSE SECTION REQUIRING DESCRIPTION FEE (9) Special Assessment Search $15.00 per Property Assessments Identification Number (PID) Levied or Pending Special $30.00 for each Assessment report Report Plus $.05 for each PID Number Creation of New or Special $25.00 minimum Report fee. Fees to be based on time and materials to create report Listing Information Printout of PID Listing $3.00 per PID Review of Comparable Property Number Records Residential Field Card Report $ .25 per copy for up to five comparable properties Commercial/Industrial/Apartment Field Card Report $2.00 per copy Certified Card Report $3.00 Copy of Certificate of Real Estate $ .25 Value SECTION 12. ROOM AND PARK SHELTER RENTAL FEES LOCATION DESCRIPTION CLASSIFICATION FEE Richfield City Hall Council Chambers Non-Profit Weekend: $72.00/Hr Weekday: $49.00/Hr Resident Weekend: $72.00/Hr Private Weekday: $62.00/Hr Non-Resident Weekend: $82.00/Hr Private Weekday: $72.00/Hr BOLD represents added/amended fees 13 ~~-i~f SECTION 12. ROOM AND PARK SHELTER RENTAL FEES (CONTINUED) LOCATION DESCRIPTION CLASSIFICATION FEE Richfield Community Center Augsburg Room Non-Profit Saturday: $54.00/Hr Weekday: $27.00/Hr Resident Saturday: $54.00/Hr Private Weekday: $32.00/Hr Non-Resident Saturday: $59.00/Hr Private Weekday: $37.00/Hr Richfield Community Center Nicollet `Room Non-Profit Saturday: $54.00/Hr Weekday: $27.00/Hr Resident Saturday: $54.00/Hr Private Weekday: $32.00/Hr Non-Resident Saturday: $59.00/Hr Private Weekday: $37.00/Hr Richfield Community Center Combined Non-Profit Saturday: $96.00/Hr Nicollet/Augsburg Weekday: $49.00/Hr Resident Saturday: $96.00/Hr Private Weekday: $62.00/Hr Non-Resident Saturday: $ Private 106.00/H r Weekday: $72.00/Hr Richfield Community Center Richfield Room Non-Profit Saturday: $72.00/Hr Weekday: $49.00/Hr Resident Saturday: $72.00/Hr Private Weekday:.$62.00/Hr Non-Resident Saturday: $82.00/Hr Private Weekday: $72.00/Hr Richfield Community Center Ruth Johnson Room Non-Profit Saturday: $32.00/Hr Weekday: $27.00/Hr Resident $ 32.00/Hr Private Non-Resident $ 37.00/Hr Private BOLD represents added/amended fees 14 ~~~~ SECTION 12. ROOM AND PARK SHELTER RENTAL FEES (CONTINUED) LOCATION DESCRIPTION CLASSFFICATION FEE Richfield Community Center Fireside Room Non-Profit $ 27.00/Hr Resident $ 32.00/Hr Private Non-Resident $ 37.00/Hr Private Wood Lake Nature Center Auditorium Non-Profit $31.00/Hr Resident $41.00/Hr Private Non-Resident $46.00/Hr Private Augsburg Park Park Buildings Resident $ 25.00/Hr Christian Park $ 21.00/Hr (3+ Donaldson Park-East Hrs) Jefferson Park Non-Resident Madison Park $ 30.00/Hr Taft Park-North $ 26.00/Hr (3+ Washin ton Park Hrs Fairwood Park Open Picnic Shelters ~ Resident $ 20.00/Hr Monroe Park $ 17.00/Hr (3+ Augsburg Park Hrs) Non-Resident $ 25.00/Hr $ 22.00/H r (3+ Hrs Sheridan Park Open Picnic Shelter Resident $ 23.00/Hr $ 20.00/Hr (3+ Hrs) Non-Resident $ 27.00/Hr $ 24.00/Hr (3+ Hrs) BOLD represents added/amended fees 1s ~~'~~ SECTION 12. ROOM AND PARK SHELTER RENTAL FEES (CONTINUED) LOCATION DESCRIPTION CLASS FICATION FEE Veterans Park Open Picnic Shelter Resident 1 Section: $ 91.00 Day: 4 Hour Block 2 Sections: $ 165.00 3 Sections: $ Non-Resident 232.00 1 Section: $ 99.00 2 Sections: $ 178.00 3 Sections: $ 250.00 Veterans Park Open Picnic Shelter Resident 1 Section: $ 68.00 Evening: 3 Hour Block 2 Sections: $ 122.00 3 Sections: $ Non-Resident 171.00 1 Section: $ 73.00 2 Sections: $ 133.00 3 Sections: $ 190.00 Athletic Fields Baseball/Softball Fields Category A Renters Weekday: No fee Weekend: No Fee, only applicable staff costs Category B Renters 1- 2 hours Weekday: $ 32.50/Hr Weekend: $ 32.50/Hr + applicable staff Category B Renters costs 2 hours 4 hours 8 hours $ 32.50/Hr Add'I hours over 8 $ 65.00/Hr $ 80.00/Hr $ 32.50/Hr Tennis Courts Augsburg, Christian, Donaldson, Fairwood, $ 4.50/Hr Jefferson, Heredia, Madison, Nicollet, Roosevelt, and Washin ton Parks. BOLD represents added/amended fees 16 ~~,~~ SECTION 12. ROOM AND PARK SHELTER RENTAL FEES (CONTINUED) LOCATION DESCRIPTION CLASSFFICATION FEE Athletic Facility Light Use Softball Fields $ 20.00/Hr Baseball Fields $ 25.00/Hr Football/Soccer $ 25.00/Hr Field $ 3.00/Hr Tennis Courts tsc~~u represents aaaeaiamenaed fees 17 l Passed by the City Council of the City of Richfield this 22nd day of September, 2009. Debbie Goettel Mayor ATTEST: Nancy Gibbs City Clerk 18 r~eniai ~~censing, Kental Inspections, & POS Inspec tions 2 Inspectors, 1 Sr. Office Aid _- -- Budget 2011 - -- Wages_& Benefits- _- -- - --- -- ---- $ 236 800 ---- ------- Car Expense - ----- ------ - ----- - ---- _ , $ 8 000 - -- ----- --- IT Rent & Phone ------ -_ _ -- ---- --__ -__ - _ -- - , 12,400 - 7 660 $ -- ---- --------- ------- Training --- ---------- ---- ------- - _ , $ 2 000 --- ------- Office /Postage _ _ - ----- -- -_-_ , $ --- 2,000 - - - Sub Total _ __ _ -- $ 268 860 _ __ Total Expenses (-15%)_ __ _ , $ 228 531 _ - __ (- 15% for bld insp. complaint insp. & other) , - Division Supervision - - $ 15 000 Director Supervision - -- - ---------- -- ---- - , $ 1 000 _ - Total Expenses--- _ _ _ __ __--- -__ , $ 244,531 ----- Actua12005 Actua12006 Actua12007 Actua12008 Actua12009 Rental / Apartment_ $ 56,918 $ _75,868 $ 8 0,396 $ 79,743 $ 103 907 Rental /Duplex - $ _ 9,980 $ _ 11,042 . $ 8,844 $ 17,185 , $ 21 280 _ Rental /Single _-_- $ 18,651 $ 21,514 -- _ $ 28,231 $ 41,656 , $ 62 273 POS isc _ 52 262 $ 48,292 ____ _ $ 50,989 $ 57,398 , $ 79,542 . --- ---- - $ -- -- 2,500 $ __3,200 $ __ 5,450 $ 2,733 otal Revenue $ _137,81.1_ $ __159,216 $__ 171,660 $ 201,432 $ 269,735 -------- ------------------ - Proposed Fee Increase ___ __- - ----- - ------------ - _ --- Approximate I ncrease in fees collected 2011 fees -- - --- Apartment Base Fee $135 to $140 per bld (223) _ ___________ _ ---- (increase) _ - --... _ - ------ partment Unit $14 per unit (4693) no change ____ _ _ ___ -_-_- $__ _ 1,115 $ 31,220 - _ -_ Duplex $135 / $80 to $140 / $85 116 ( ~ ___ ---- - ------ $ _ - 800 $ $ 65,700 _ __ _ _ -- -- Single Family $135 to $140 per building (42 7) ----- - -- - 13 2 $ 22,000 _ _ __ Point of Sale $145 to $150 (450) ------- ---- ---- - ---- 5 , -~ $ 2 250 $ 59,780 - - --- , $ 67,500 Totallncrease --- otal increase from 2010 fees 2.6% - ----- _ ---- --__ $ _ 6,300- $ 246,200 ^-S1 AGENDA SECTION: Consent AGENDA ITEM # REPORT # J STAFF REPORT CITY COUNCIL MEETING OCTOBER 12, 2010 REPORT PREPARED BY: MICHAEL FLAHERTY POLICE LIEUTENANT NAME, TITLE DEPARTMENT DIRECTOR REVIEW: ® ~ ~;{s s _l _ . ~ . . REVIEWED BY CITY MANAGER: ITEM FOR COUNCIL CONSIDERATION: Consideration of a resolution regarding an agreement between the Minnesota Department of Public Safety and the City of Richfield, Public Safety Department, pertaining to the Safe and Sober Enforcement Program. I. RECOMMENDED ACTION: By Motion: Approve. the attached resolution allowing an agreement between the Richfield Public Safety Departmen# and the Minnesota Department of Public Safety, authorizing the acceptance of grant funds to be used for the payment of overtime for police officers involved in the Safe and Sober Program. II. BACKGROUND • Edina, Airport and the Richfield Police Departments submitted a joint grant application to the State of Minnesota for funds that are to be utilized for enhanced traffic enforcement during the upcoming year. These departments have been jointly awarded 55,000.00 dollars and plan on scheduling joint traffic enforcement campaigns. 1012 Safe and Sober Grant Resolution III. BASIS OF RECOMMENDATION A. POLICY , • The State of Minnesota requires that the City approve a resolution accepting the funds prior to their issuance. B. CRITICAL TIMING ISSUES • .The Resolution needs to be signed by all three agencies' City Councils before the release of funds to the police departments. • Traffic law enforcement is a critical function of the police division. Approval of the resolution makes available funds to cover the costs associated with focusing on this area of law enforcement. C. FINANCIAL • The overtime paid to officers will come from the Grant Fund. D. LEGAL • N/A E. ENVIRONMENTAL CONSIDERATIONS • N/A IV. ALTERNATIVE RECOMMENDATION~S~ • The City Council could disapprove the resolution, which would void the agreement. V. ATTACHMENTS VI. PRINCIPAL PARTIES EXPECTED AT MEETING • None RESOLUTION NO. 1g°~ RESOLUTION AUTHORIZING AN AGREEMENT BETWEEN THE CITY OF RICHFIELD/POLICE AND THE MINNESOTA DEPARTMENT OF PUBLIC SAFETY TO APPROVE.GRANT FUNDS TO BE SHARED BY RICHFIELD POLICE, EDINA POLICE AND THE AIRPORT POLICE DEPARTMENT AS PART OF THE SAFE & SOBER COMMUNITITES PROGRAM WHEREAS, the Governor has designated the State of Minnesota, Office of Traffic Safety in the Minnesota Department of Public Safety (hereinafter called the STATE) as the agency responsible for administration of a project entitled Safe a& Sober communities; and WHEREAS, the STATE is authorized to make contracts from state funds to qualified applicants; and WHEREAS, the City of Richfield, Public Safety/Police (herein after called the GRANTEE) is authorized to accept state funds for overtime for traffic enforcement programs; and WHEREAS, GRANTEE represents that it is duly qualified and will carry out the tasks described above. NOW, THEREFORE, BE IT RESOLVED that the City of Richfield enter into a cooperative agreement with the Office of Traffic Safety in the State of Minnesota Department of Public Safety for the project entitled Safe & Sober Communities. Steven Devich, City Manager, and Barry Fritz, Public Safety Director, are hereby authorized to execute such agreements as are necessary to implement the project on behalf of the City of Richfield, Department of Public Safety. Adopted by the City Council of the City of Richfield, Minnesota this 12th day of October, 2010. Debbie Goettel, Mayor ATTEST: Nancy Gibbs, City Clerk AGENDA SECTION: Consent AGENDA ITEM # REPORT # STAFF REPORT CITY COUNCIL MEETING OCTOBER 12, 2010 REPORT PREPARED BY: CHRIS REGIS, FINANCE MANAGER ' NAME, TITLE DEPARTMENT DIRECTOR REVIEW: SIGNATURE REVIEWED BY CITY MANAGER: /~ ITEM FOR COUNCIL CONSIDERATION: Consideration of the reappointment the firm of Malloy, Montague, Karnowski, and Radosevich & Co., P.A. (MMKR) as the City's auditor for the financial reporting fiscal years 2010-2012, and to authorize the City Manager and Mayor to execute an agreement for such services. I. RECOMMENDED ACTION: By Motion: Approve the reappointment of the firm Malloy, Montague, Karnowski, Radosevich & Co., P.A. (MMKR) as the City's auditor for the financial reporting fiscal years 2010-2012, and to authorize the City Manager and the Mayor to execute an agreement for such services. II. BACKGROUND For the last three years the City of Richfield has used the auditing firm of MMKR to perform the annual City and HRA audit. The engagement of that firm was the result of a selection process performed in the fall of 2007. MMKR is a leader in the metro area in auditing municipalities. Many of their clients consistently receive the Government Finance Officer Associations Certificate of Achievement in Financial Reporting. The City has received a proposal from MMKR for audit services for the fiscal years ending 2010-2012. They have proposed to freeze. their fee for that three year period at the fiscal year 2009 fee ~of $42,225. 1012Audit Firm Reappointment City staff has developed a solid working relationship with MMKR and consequently recommend their reappointment for the audit of fiscal years ending 2010-2012. III. BASIS OF RECOMMENDATION A. POLICY • It is most important to note that the selection of an auditing firm is exclusively within the purview of the City Council. The function of any. auditor is to audit work performed by staff and report directly to the City Council with the results. • .The agreement with MMKR will be for a three year period, fiscal years ending 2010, 2011, and 2012. The agreement will be subject to the annual review and recommendation of the Finance Manager, satisfactory negotiation of terms and the concurrence of the City Council B. CRITICAL TIMING ISSUES • It is critical to select an audit firm now as firms are in the process of setting their schedules for the upcoming audit period. C. FINANCIAL • The price submitted by MMKR for the fiscal years ending 2010-2012 will be $42,225. MMKR has proposed to freeze their fees for the next three years at the 2009 level. • MMKR is a leader in auditing municipalities in the Twin Cities' area and audits numerous municipalities that consistently receive the GFOA Certificate of Achievement. MMKR can also provide the City-with considerable finance and accounting expertise in addition to their standard audit services. D. LEGAL • N/A E. ENVIRONMENTAL CONSIDERATIONS • N/A IV. ALTERNATIVE RECOMMENDATION~S~ • If the City Council does not wish to reappoint MMKR, staff could solicit bids -from other firms; however, firms at this time are currently setting their audit schedules. V. ATTACHMENTS • N/A VI. PRINCIPAL PARTIES EXPECTED AT MEETING • None. AGENDA SECTION: Consent AGENDA ITEM # ~ D REPORT # 186 STAFF REPORT CITY COUNCIL MEETING OCTOBER 12, 2010 REPORT PREPARED BY: CHRIS REGIS, FINANCE MANAGER NAME, TITLE DEPARTMENT DIRECTOR REVIEW: REVIEWED BY CITY MANAGER: ITEM FOR COUNCIL CONSIDERATION: Consideration of closing the Community Center Contribution Fund and transfer of the residual assets to the Recreation Contribution Fund. I. RECOMMENDED ACTION: By Motion: Approve the closing of the Community Center Contribution Fund and transfer of the residual assets to the Recreation Contribution Fund. II. BACKGROUND • The fund was created to account for private donations restricted by donors to certain programs or to be used for general community center programs. • It has been determined that the Community Center Contribution Fund can be consolidated into the Recreation Contribution Fund and still achieve the purpose of the original fund. • The 2010 Revised and 2011 Proposed budgets were prepared with the closing of the Community Center Contribution Fund into the Recreation Contribution Fund. III. BASIS OF RECOMMENDATION A. POLICY • The City's financial policies do not directly address the closing out of accounting funds. 1012Recreation Contribution Funds Consolidation • A basic principle of government accounting states that a government should use the least number of individual funds possible, consistent with its particular circumstances. • The City's auditors have recommended that non-budgeted transfers between funds be approved by the City Council. B. CRITICAL TIMING ISSUES • N/A C. FINANCIAL • The balance of residual assets to be transferred to the Recreation Contribution Fund is $3,439.69. D. LEGAL • N/A E. ENVIRONMENTAL CONSIDERATIONS • N/A IV. ALTERNATIVE RECOMMENDATION(S~ • None. V. ATTACHMENTS • None. VL PRINCIPAL PARTIES EXPECTED AT MEETING • None. STAFF REPORT AGENDA SECTION: Public Hearing AGENDA ITEM # REPORT # 9 187 CITY COUNCIL MEETING OCTOBER 12, 2010 REPORT PREPARED BY: DEPARTMENT DIRECTOR REVIEW: REVIEWED BY CITY MANAGER: CHRIS REGIS, FINANCE MANAGER ITEM FOR COUNCIL CONSIDERATION: Public hearing regarding the special assessment roll for weed elimination from private property and removal or elimination of public health or safety hazards from private property. RECOMMENDED ACTION: Conduct and close the public hearing and by motion: Approve the attached resolution adopting the assessment for weed elimination from private property and removal or elimination of public health or safety hazards from arivate nronerty. II. BACKGROUND • The special assessment for elimination of public health or safety hazards from private properties is for costs incurred by the City in connection with abatement of these hazards on certain properties in the City, which are not properly maintained. • The owners of the subject properties are notified by the City to correct the public health or safety hazards and have failed to do so within the proper timeframe. • The property owners were notified that if the public health or safety hazards were not abated within the proper time limit, the City would take the corrective action necessary and bill the property owner. • Finally, each year the City utilizes City Public Works staff to cut weeds on certain properties in the City not maintained by the owners. If the owner fails to cut the weeds in a timely manner after notification by the City, the City undertakes the weed destruction and bills the property owner for the service. • In all cases, property owners will be notified that any unpaid charges of fees may be assessed against the property. 1012Nuisance Sp Asmt Public Hearing III. BASIS OF RECOMMENDATION A. POLICY • The nuisance properties were not maintained by the owners and the City incurred costs to abate the nuisance. • Minnesota State Statutes provide that the City may levy a special one- yearassessment for these costs. • Notice of the certification was published in the Sun Current September 23, 2010. B. CRITICAL TIMING ISSUES • N/A C. FINANCIAL • The proposed special assessment for the elimination of public health or safety hazards from private property is $5,878.19 with an additional 6% interest penalty. • The proposed special assessment for weed elimination from private property is $9,070.00 with an additional 6% interest penalty. • Costs incurred for city staff time in the clean up of the properties or to remove the weeds are included in the special assessment amount. • A $50.00 administrative fee is, charged to all properties. • The affected property owner may prepay the original principal amount without interest within 30 days from the date the Council adopts the assessment. If the original principal amount is not paid, the assessment will be charged 6% interest. D. LEGAL • No legal issues are apparent at this time. The City Attorney will be in attendance at the Council meeting should a legal question arise. E. ENVIRONMENTAL CONSIDERATIONS • N/A IV. ALTERNATIVE RECOMMENDATION~S~ • Do not approve the attached resolutions and have the costs absorbed by the City. V. ATTACHMENTS - • Resolution. VI. PRINCIPAL PARTIES EXPECTED AT MEETING • None. RESOLUTION NO. ~~ RESOLUTION ADOPTING ASSESSMENT FOR WEED ELIMINATION FROM PRIVATE PROPERTY AND REMOVAL OR ELIMINATION OF PUBLIC HEALTH OR SAFETY HAZARDS FROM PRIVATE PROPERTY. WHEREAS, pursuant to proper. notice duly given as required by law, the City Council has met and passed upon all objections to the proposed assessment for current services related to weed elimination from private property and removal or elimination of public health or safety hazards from private property in the City of Richfield: Public Health or Weed Safety Property Address Property ID Number Elimination Hazards 1421 EAST 62ND STREET 26-028-24-12-0035 160.00 - 6244 OLIVER AVENUE SOUTH 28-028-24-22-0005 - 155.00 6300 - 14TH AVENUE SOUTH 26-028-24-12-0136 170.00 - 6300 LYNDALE AVENUE SOUTH 28-028-24-11-0037 160.00 - 6315 - 16TH AVENUE SOUTH 26-028-24-11-0034 30.00 - 6400 WASHBURN AVENUE SOUTH 29-028-24-13-0012 460.00 760.00 6412 LYNDALE AVENUE SOUTH 28-028-24-11-0080 - 1,172.19 6429 - 11TH AVENUE SOUTH 26-028-24-24-0015 150.00 - 6444 EMERSON AVENUE SOUTH 28-028-24-13-0002 530.00 - 6514 STEVENS AVENUE SOUTH 27-028-24-13-0081 340.00 - 6601 IRVING AVENUE SOUTH 28-028-24-31-0093 170.00 - 6629 RUSSELL AVENUE SOUTH 29-028-24-41-0023 460.00 390.00 6701 - 4TH AVENUE SOUTH 27-028-24-41-0090 170.00 - 6701 BLOOMINGTON AVE SOUTH 26-028-24-41-0052 - 115.00 6711 - 14TH AVENUE SOUTH 26-028-24-42-0110 340.00 410.00 6732 CHICAGO AVENUE SOUTH 26-028-24-32-0098 500.00 - 6738 - 10TH AVENUE SOUTH 26-028-24-31-0080 340.00 200.00 6738 - 17TH AVENUE SOUTH 26-028-24-41-0027 - 410.00 6809 - 3RD AVENUE SOUTH 27-028-24-44-0082 340.00 350.00 6817 LIPTON AVENUE SOUTH 29-028-24-43-0020 570.00 - 6821 CEDAR AVENUE SOUTH 25-028-24-33-0059 - 634.00 6821 LIPTON AVENUE SOUTH 29-028-24-43-0019 160.00 - 6845 LIPTON AVENUE SOUTH 29-028-24-43-0013 160.00 100.00 6907 KNOX AVENUE SOUTH 28-028-24-34-0081 170.00 - 6909 LIPTON AVENUE SOUTH 29-028-24-43-0187 160.00 - 6920 LIPTON AVENUE SOUTH 29-028-24-43-0147 230.00 - 6937 NICOLLET AVENUE SOUTH 27-028-24-43-0018 160.00 - 7009 XERXES AVENUE SOUTH 32-028-24-12-0025 150.00 - 7021 LIPTON AVENUE SOUTH 32-028-24-12-0005 230.00 - 7114 CLINTON AVENUE SOUTH 34-028-24-11-0060 - 140.00 7134 CEDAR AVENUE SOUTH 35-028-24-11-0123 400.00 - 7144 - 4th AVENUE SOUTH 34-028-24-11-0044 320.00 - 7200 NICOLLET AVENUE SOUTH 34-028-24-24-0001 150.00 - 7220 RUSSELL AVENUE SOUTH 32-028-24-14-0041 150.00 - 7300 LIPTON AVENUE SOUTH 32-028-24-13-0054 - 675.00 7338 - 2ND AVENUE SOUTH 34-028-24-13-0027 170.00 - 7340 LYNDALE AVENUE SOUTH 33-028-24-14-0006 340.00 - 7445 -13TH AVENUE SOUTH 35-028-24-42-0005 230.00 - 7501 WENTWORTH AVENUE SO 34-028-24-31-0110 160.00 - 7508 - 4TH AVENUE SOUTH 34-028-24-41-0071 - 169.00 7524 -18TH AVENUE SOUTH 35-028-24-41-0043 170.00 198.00 7632 OAKLAND AVENUE SOUTH 35-028-24-33-0042 340.00 - 7708 LIPTON AVENUE SOUTH 32-028-24-43-0090 170.00 - 925 WEST 66TH STREET 28-028-24-41-0022 160.00 - Total 9,070.00 5,878.19 ~l-~ NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota: 1. Such proposed assessment roll,. in the amount of $14,948.19, is hereby accepted and shall constitute the special assessment against the lands named herein, and each tract of land therein included is hereby found to be benefited by the proposed current services in the amount of the assessment levied against it. 2. Such assessment shall be payable in no more than one annual installment and shall bear interest at the rate of six (6%) percent from the date of adoption of this assessment resolution. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole assessment on such property to the City's Assessing Division, and they may at any time thereafter, pay to the City's Assessing Division the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 12 or interest will be charged through December 31 of the next succeeding year. 4. The City Clerk shall forthwith transmit a certified duplicate of this assessment. roll to the County Auditor to be extended on the property tax lists of the County and such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted by the City Council of the City of Richfield this 12th day of October, 2010. Debbie Goettel, Mayor ATTEST: Nancy Gibbs, City Clerk AGENDA SECTION: Public Hearing AGENDA ITEM # I ~ REPORT # 18 8 ~~~ STAFF REPORT ~- CITY COUNCIL. MEETING ~~ OCTOBER 12, 2010 REPORT PREPARED BY: DEPARTMENT DIRECTOR REVIEW: REVIEWED BY CITY MANAGER: CHRIS REGIS, FINANCE MANAGER ~' ITEM FOR COUNCIL CONSIDERATION: Public hearing regarding the special assessment-roll for unpaid false alarm user fees against private property. I. RECOMMENDED ACTION: Conduct and close the public hearing and by motion: Approve the attached resolution adopting the assessment for unpaid false alarm user fees against private property. II. BACKGROUND • Alarm users fees must be paid to the City within 30 days from the date of written notice by the City to the alarm user. Fees not paid within the time specified will be subject to a 10% penalty charge. The special assessment for unpaid false alarm user fees from private properties is to recover costs incurred by the City in connection with the response by public safety to an alarm call on certain properties in the City that turns out to be false. Properties are allowed two false alarm calls before any billing will take place. III. BASIS OF RECOMMENDATION A. POLICY • Richfield City Code section 915.07 Subd. 3 and chapter 8.02 of the City Charter allows the City to specially assess delinquent false alarm user fees against the respective properties. • Minnesota State Statutes provide that the City may levy a special one- yearassessment for these costs. 1012False Alarm Fee Public Hearing • Notice of the certification will be published in the Sun Current September 23, 2010. B. CRITICAL TIMING ISSUES • N/A - C. FINANCIAL • A 10% penalty charge is applied to all properties which have not paid within the time specified. • The proposed special assessment for unpaid false alarm user fees from private property is $110.00 with an additional 6% interest charge on the assessment. • The affected property owner may prepay the original principal amount without interest within 30 days from the date the Council adopts the assessment. If the original principal amount is not paid, the assessment will be charged 6% interest. D. LEGAL • No legal issues are apparent at this time. The City Attorney will be in attendance at the Council meeting should a legal question arise. E. ENVIRONMENTAL CONSIDERATIONS • ~. N/A IV. ALTERNATIVE RECOMMENDATION~S~ • Do not approve the attached resolutions and have the costs absorbed by the City. V. ATTACHMENTS • .Resolution adopting the assessment for unpaid false alarm user fees from private property. VI. PRINCIPAL PARTIES EXPECTED AT MEETING • None. RESOLUTION NO. ~~~ RESOLUTION ADOPTING ASSESSMENT FOR UNPAID FALSE ALARM FEES FROM PRIVATE PROPERTY. WHEREAS, pursuant to proper notice duly given as required by law, the City Council has met and passed upon all objections to the proposed assessment for unpaid false alarm fees from private property in the City of Richfield: Unpaid False Property Address Property ID Number Alarm Fee 7034 CEDAR AVENUE SOUTH 35-028-24-11-0010 110.00 Total $110.00 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota: 1. Such proposed assessment roll, in the amount of $110.00, is hereby accepted and shall constitute the. special assessment against the lands named herein, and each tract of land therein included is hereby found to be benefited by the proposed current services in the amount of the assessment levied against it. 2. Such assessment shall be payable in no more than one annual installment and shall bear interest at the rate of six (6%) percent from the date of adoption of this assessment resolution. 3. The owner of any property so assessed may, at any time prior to .certification of the assessment to the County Auditor, pay the whole assessment on such property to the City's Assessing Division, and they may at any time thereafter, pay to the City's Assessing Division the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 12 or interest will be charged through December~31 of the next succeeding year. 4. The City Clerk shall forthwith transmit a certified duplicate of this assessment roll to the County Auditor to be extended on the property tax lists of the County and such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted by the City Council of the City of Richfield this 12th day of October, 2010. Debbie Goettel, Mayor ATTEST: Nancy Gibbs, City Clerk AGENDA SECTION: Public Hearing AGENDA ITEM # 11 . REPORT # 189 ~' STAFF REPORT CITY COUNCIL MEETING OCTOBER 12, 2010 REPORT PREPARED BY: DEPARTMENT DIRECTOR REVIEW: REVIEWED BY CITY MANAGER: MELISSA POEHLMAN, CITY PLANNER SIGNATURE ITEM FOR COUNCIL CONSIDERATION: Conduct a public hearing and second reading of an ordinance amendment to Richfield City Code Appendix D increasing the application fee for variances and variance appeals and approve summa publication of the ordinance. I. RECOMMENDED ACTION: Conduct and close a public hearing and by motion: 1. Approve a second reading of an ordinance amendment to Richfield City Code Appendix D to increase application fees for variances and variance appeals. 2. Approve the attached resolution authorizing summary publication of an ordinance amendment to Richfield City Code Appendix D, which pertains to a fee schedule for variance and variance appeal applications. II. BACKGROUND Appendix D to the Richfield City Code consists of the schedule of fees adopted by the City Council, including those adopted by resolution and those adopted by ordinance. On an annual basis, as part of the budget process, departments are asked to review the schedule of fees that apply to their department. The departments review their fees for services and compare the fees charged with the costs incurred in providing 101210 - 2nd Reading -Appendix D that service. If it is found that costs exceed the fee charged, the respective departments will adjust their fees accordingly. The proposed ordinance includes all fees that are required to be established by ordinance. Other fees, including rental licensing fees, are established via resolution (as opposed to ordinance). Revisions to these fees require only one hearing and are to be discussed as a separate matter, with a separate staff report. Only one change to fees governed by ordinance is being proposed by Community Development staff; an increased processing fee for variances. It is anticipated that additional legal review will be required when processing variances due to a recent ruling by the Minnesota Supreme Court. This ruling makes it more difficult to obtain a variance based on a new interpretation of the "undue hardship" requirement. The increase in the variance fee is equivalent to one hour of the City Attorney's time. Other Planning and Zoning fees are not increasing at this time because the staff and other administrative costs associated with providing the fee-based services and programs are not anticipated to increase. Increases in fees related to building permits are also not proposed because the fees collected for such programs have met program costs for the past fifteen years. III. BASIS OF RECOMMENDATION A. POLICY • Minnesota Statutes, Section 462.353 requires that certain fees be established by ordinance. • The City attempts to establish fees that appropriately reflect the City's costs of administering the permit or application for which the fee is charged. • Section 3.12 of the Richfield City Charter allows the City Council to authorize by unanimous vote summary publication of an ordinance when the summary clearly informs the public of the intent and effect of the ordinance. B. CRITICAL TIMING ISSUES • N/A C. FINANCIAL • It is important for the City to annually review fees to ensure that the fees charged are in line with the costs of the service provided. • The ordinance will be effective January 1, 2011. D. LEGAL • Notification of this public hearing was published in the Sun Current Newspaper in accordance with City and State requirements. E. ENVIRONMENTAL CONSIDERATIONS • N/A IV. ALTERNATIVE RECOMMENDATION~S~ • Do not approve the recommended fee change. However, if the recommended change is not approved, City fees may be less than costs incurred to provide services. V. ATTACHMENTS • Ordinance • Resolution for summary publication VI. PRINCIl'AL PARTIES EXPECTED AT MEETING • N/A BILL NO.2010- TRANSITORYORDINANCE NO. AN ORDINANCE AMENDING APPENDIX D TO THE RICHFIELD CITY CODE; ESTABLISHING A FEE SCHEDULE FOR CERTAIN PERMITS AND APPLICATIONS THE CITY OF RICHFIELD DOES ORDAIN: Section 1. Background 1.01 Appendix D to the Richfield City Code consists of the schedule of fees adopted by the City Council, including those adopted by resolution and those adopted by ordinance. 1.02 Minnesota Statutes, Section 462.353 requires that certain fees be adopted by ordinance. The City Council has previously established certain fees by Transitory Ordinance No. The City Council has established other fees by resolution, which resolution is also part of Appendix D. 1.03 The City Council has determined the need to update the schedule of fees under Transitory Ordinance No. Section 2. Fee Schedule Adopted 2.01 The fees set forth in the attached Exhibit A are hereby adopted by ordinance. 2.02 The fees adopted at Section 2.01 of this Ordinance shall be amended only by ordinance. Any fees established by resolution, other than those adopted at Section 2.01 of this Ordinance, may be amended from time to time by resolution of the City Council. Section 3. Effective date; codification. 3.01 This ordinance is effective as of January 1, 2011. 3.02 A copy of this ordinance shall be included in Appendix D to the Richfield City Code, immediately prior to the resolution establishing fees. 3.03 This ordinance supersedes Transitory Ordinance No. to the extent that Transitory Ordinance No. is inconsistent with this ordinance. Adopted by the City Council of the City of Richfield, Minnesota this 12th day of October, 2010. ATTEST: Debbie Goettel, Mayor i I-I Nancy Gibbs, City Clerk ~i~~ EXHIBIT A CONSTRUCTION AND RELATED PERMIT FEES AND CHARGES A. Investigation Fees: Work without a Permit: Investigation. Whenever any work for which a permit is required by this code has been commenced without first obtaining said. permit, a special investigation shall be made before a permit may be issued for such work. Fee. An investigation fee, in addition to the permit fee, shall be collected whether or not a permit is then or subsequently issued. The investigation fee shall be equal to the amount of the permit fee required by this code. The minimum investigation fee shall be the same as the minimum fee set forth in Section 2. The payment of such investigation fee shall not exempt any person from compliance with all other provisions of this code nor from any penalty prescribed by law. B. Permit fee refunds: The building official may authorize refunding of not more than 80 percent of the permit fee paid when no work has been done under a permit issued in accordance with this code. The building. official may authorize. refunding of not more than 80 percent of the plan review fee paid when an application for a permit for which a plan review fee has been paid is withdrawn or canceled before any plan reviewing is done. The building official shall not authorize refunding of any fee paid except on written application filed by the original permittee not later than 180 days after the date of fee payment. TYPE OF PERMIT SECTION DESCRIPTION FEE OR LICENSE REQUIRING (a) Inspections outside of normal business $60.00 hours (minimum charge -two hours) per hour (b) Reinspection fees $60.00 (minimum charge $35.00) per hour (c) Inspections for which no fee is $60.00 specifically indicated (minimum charge - per hour one-half hour (d) Additional plan review required by $60.00 changes, additions or revision to plans per hour minimum char a -two hours (e) Fee to reissue building inspection $35.00 record card *Or the total hourly cost to the jurisdiction, whichever is the greatest. This cost shall include supervision, overhead, equipment, hour) wa es and frin a benefits of the em to ee involved. (1) Building Permits 400.03- $1 to $500 $35.00 400.09 (includes one inspection) Each additional ins ection $35.00 $501 to $2,000 $25.00 for the first $500 plus $3.25 each additional $100, or fraction thereof, to and includin / V TYPE OF PERMIT SECTION DESCRIPTION FEE OR LICENSE REQUIRING $2,000 with a minimum fee of $35.00. $2,001 to $25,000 $73.50 for the first $2,000 plus $14.75 for each additional $1,000, or fraction thereof, to and includin $25,000. $25,001 to $50,000 $415.75 for the first $25,000 plus $10.75 for each additional $1,000, or fraction thereof, to and includin $50,000. $50,001 to $100,000 $682.50 for the first $50,000 plus $7.50 for each additional $1,000, or fraction thereof, to and includin $100,000. $100,001 to $500,000 $1,053.50 for the first $100,000 plus $6.00 for each additional $1,000, or fraction thereof, to and includin $500,000. $500,001 to $1,000,000 $3,427.75 for the first $500,000 plus $5.00 for each additional $1,000, or fraction thereof, to and includin $1,000,000. 1,000,001 and up $5,945.25 for the first $1,000,000 plus $4.00 for each additional $1,000, or fraction thereof. (2) Driveway, 515.05 (no permit fee for sidewalks) $ 35.00 Parking Area Permits (3) Swimming 420.00 Permanent or portable pools are based on building permit fees with a minimum of $ 35.00 (4) Plan Review Fee 400.03- 35% of building permit fee for one and two family dwelling 400.09 detached garages and basement remodels 65% of building permit fee for all other building permits, except no fee for the following: (a)Existing single family dwelling minor nonstructural alterations. (b)Single and two family dwelling repair and maintenance work. (c)Commercial and industrial repair and maintenance work Plan review fee not exceeding $1,000 or where plans are not required. for similar buildings Maximum 25% of permit fee based on Minnesota State Building Code 1300.0160 (5) Contractors Charged once each time a contractor $ 5.00 License applies for permit(s) Verification Fee (6) Moving - 845 Moving Permit Fee $ 50.00 Buildin s ii,~ TYPE OF PERMIT OR LICENSE SECTION REQUIRING DESCRIPTION FEE (7) Structure 400.00- (a) Commercial Demolition 400.09 Demolition cost as per Building Permit Schedule with a minimum of $ 50.00 (b) Dwelling One or two story $ 50.00 Residential -Garage and lesser $ 35.00 structure TYPE OF SECTION PERMIT REQUIRING DESCRIPTION FEE OR LICENSE (8) Plumbing 400.03- Residential Permit 400.09 Minimum Fee 2% of Total Job cost with a minimum $ 35.00 of (includes one inspection) $ 35.00 Each additional inspection (9) Plumbing 400.03- Commercial/Industrial/Multi-family Based on Total Permit 400.09 Job cost 2% of Estimated Job cost with a minimum of $ 45.00 (includes one inspection) Each additional inspection $ 35.00 Plan Review 10% of permit fee when the job cost exceeds $50,000 (10) Electrical 400.03- Residential Permit 400.09 (a) Minimum Fee which includes one $ 35.00 inspection $ 35.00 (b) Each additional Inspection $ 150.00 (c) Complete Wiring Fee: Single Family Dwelling and each dwelling unit of a two family dwelling and includes not more than three inspections. $ 55.00 (d) New Service - up to 200 amps $ 45.00 (e) Temporary Service - (for construction) (f) Installation, addition alteration, or repair $ 8.00 of each circuit or feeder $ 55.00 () Swimmin pool or exterior hot tub (11) Electrical 400.03- Commercial, Industrial and multiple dwellings Permit 400.09 (more than two units) and Technology systems: Commercial Minimum Fee which includes one inspection $ 45.00 Each additional inspection $ 35.00 (a) Based on total job cost - 2% of estimated job cost with a minimum $ 45.00 of - Over $50, 000 -Fee/ $1, 000.00 plus 1 1/2% of cost over $50,000.00 $ 185.00 (b) Traffic Signals: Per Intersection (c) Fire Alarm: Based on 3/4% of cost. of $ 45.00 electrical job to customer with a minimum of (d) Carnivals, festivals and similar events $ 110.00 plus $35.00 for each service on enerator 1 '~ TYPE OF SECTION PERMIT REQUIRING DESCRIPTION FEE OR LICENSE (12) Electrical 400.03- Based on 2% of cost of electrical job to Permit 400.09 customer with a minimum of $ 45.00 Si ns (separate electrical ermit required for si ns) (13) Residential 400.03- Central Systems and Additions, Alterations and Heating, 400.09 Repairs $ 35.00 Ventilating, 1 1/2% estimated cost with a minimum of Air (Includes one inspection) $ 35.00 Conditioning Each additional inspection and Refrigeration $ 45.00 Commercial Central Systems and Additions, Alterations and Heating, Repairs Ventilating, 1 1/2% estimated cost with a minimum of Air Conditioning and Refrigeration Plan Review of 10% of permit fee when the job cost exceeds $50, 000. (14) Sign 415.01- (a) Temporary sign permit $ 35.00 Installation 415.11 (b) Permanent sign (any size) $ 100.00 Building permit is required for sign support structures Fees based on building permit fee schedule BOLD represents added/amended fees ZONING, LAND USE AND RELATED CHARGES TYPE OF PERMIT SECTION DESCRIPTION FEE OR LICENSE REQUIRING (1) Planned Unit 542 (a) $500 plus $5/ $1,000 of project value up Development to a maximum fee of $ 3,500.00 (b) PUD Plan Amendment fee -major $ 550.00 c PUD Plan Amendment fee -minor $ 350.00 (2) Site Plan Review 547 (a) $500 plus $.50 / $1,000 of project value to a maximum fee of $ 3,500.00 (b) Major amendment $ 500.00 c Minor amendment $ 350.00 (3) Variance 547 Residential $ 400.00 Non Residential $ 600.00 Extension $ 75.00 Variance Appeal Residential and Non Residential $ 225.00 (4) Conditional Use 547 (a) $500 + $.50/$1,000 of project value to a Permit maximum fee of $ 3,500.00 (b) Major amendment $ 500.00 (c) Minor amendment $ 350.00 (5 Interim Use 547 $ 500.00 11 ~~ TYPE OF PERMIT SECTION DESCRIPTION FEE OR LICENSE REQUIRING Permit (6) *Zoning District 547 $ 500.00 Chan e (7) *Subdivision 500.01- $ 500.00 Approval 500.05 Subdivision $ 350.00 Waiver 500.05-Subd. 2 (8) Street Vacation 820 $ 350.00 (9) Appeal to Board 547 $ 350.00 of Adj. & Appeals (10) Special $ 350.00 Request to City Council (11) Zoning $ 50.00 Compliance Letter (12) Comprehensive $ 600.00 Plan Amend. (13) Plat: $ 500.00 preliminary & final *Any additional expense of notification necessitated by applicants request for continuance will be char ed to the applicant. BOLD represents added/amended fees PUBLIC WORKS FEES TYPE OF PERMIT OR LICENSE SECTION REQUIRING DESCRIPTION FEE (8) Utility Services Sanitary Sewer 700.05 All land uses New Service $ 100.00 Repair $ 100.00 Disconnect $ 100.00 Replacement $ 100.00 Water Service 715.01 All land uses New Service $ 100.00 Repair $ 100.00 Disconnect $ 100.00 Replacement $ 100.00 Turn on/off $ 50.00 Meter Installation $ 50.00 Private Hydrant $ 50.00 Storm Sewer 720 All land uses I I -1 TYPE OF PERMIT SECTION DESCRIPTION FEE OR LICENSE REQUIRING New Service $ 100.00 Repair $ 100.00 Disconnect $ 100.00 Replacement $ 100.00 FIRE SERVICES FEES TYPE OF PERMIT SECTION DESCRIPTION FEE OR LICENSE REQUIRING (6) Fire Based on Building Permit fee schedule with Extinguishing a minimum of: $ 50.00 System Permit Plan review fee: 65% of building permit fee, except no fee for the following: (a) no char a for valuation of $1,000 or less (7) Fire Alarm Based on Building Permit fee schedule with Systems a minimum of: $ 50.00 Plan review fee: 65% of building permit fee, except no fee for the following: a no char a for valuation of $1,000 or less (8) Flammable or Tanks (installation or modification $ 150.00 Combustible Liquid or Gas Installation or alteration of piping Storage Tanks Each unit or dispenser $ 50.00 and Piping Under round Tank Removal $ 100.00/Tank MISCELLANEOUS FEES TYPE OF PERMIT OR LICENSE SECTION REQUIRING DESCRIPTION FEE (3) Antenna 426 (a) CWTS antenna permit application fee $ 100.00 Commercial (b) Antenna permit fee for additional $ 35.00 Wireless antennas added to an existing antenna Telecommunicati location on Service CWTS) BOLD represents added/amended fees i~~ RESOLUTION NO. RESOLUTION APPROVING SUMMARY PUBLICATION OF BILL NO. WHEREAS, the City has adopted the above referenced ordinance; and WHEREAS, the verbatim text of the ordinance is cumbersome, and the expense of publication of the complete text is not justified; and WHEREAS, the following summary clearly informs the public of the intent and effect of the ordinance. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield that the following summary is hereby approved for official publication: SUMMARY PUBLICATION BILL NO. AN ORDINANCE AMENDING APPENDIX D TO THE RICHFIELD CITY CODE; ESTABLISHING A FEE SCHEDULE FOR CERTAIN PERMITS AND APPLICATIONS On October 12, 2010, the Richfield City Council adopted an ordinance designated as Bill No. ,the title of which is stated above. This summary of the ordinance is published pursuant to Section 3.12 of the Richfield City Charter. The ordinance adopts a fee schedule for certain permits and approvals related to construction, land use, utilities services and certain fire services. The ordinance raises fees associated with the processing of residential and commercial variances and their appeals. Copies of the ordinance are available for public inspection in the office of the City Clerk during normal business hours or upon request by calling the Community Development Department at 612-861-9760. Nancy Gibbs, City Clerk BE IT FURTHER RESOLVED, that the City Clerk is directed to keep a copy of the ordinance in her office at City Hall for public inspection and to post a full copy of the ordinance in a public place in the City for a period of two weeks. Adopted by the City Council of the City of Richfield, Minnesota this 12th day of October, 2010. ATTEST: Debbie Goettel, Mayor Nancy Gibbs, City Clerk AGENDA SECTION: AGENDA ITEM # REPORT # J STAFF REPORT CITY COUNCIL MEETING OCTOBER 12.2010 OTHER BUSINESS REPORT PREPARED BY: REVIEWED BY CITY MANAGER: KRUMHOLZ, EXEC. COORDINATOR ITEM FOR COUNCIL CONSIDERATION: Consideration of appointments to fill vacant terms on City advisory commissions. I. RECOMMENDED ACTION: By Motion: Approve the appointments to fill the vacant terms on the City's advisory commissions. II. BACKGROUND ~ The City Council conducted their annual recruitment for advisory commission members near the end of 2009 to fill expiring or vacant terms. Several appointments were made in January 2010 but vacancies remained to be filled. There are staggered term length vacancies remaining on the Advisory Board of Health, Arts Commission, Civil Service Commission, Community Services Commission, Friendship City Commission and Human Rights Commission. The Planning Commission and Transportation Commission do not have vacancies at this time. The Human Rights Commission and Friendship City Commission have youth term vacancies. Advertisements were placed in the Richfield Sun and the City's Website. Notices were also sent to Richfield High School, Academy of Holy Angels and local churches regarding the youth vacancies. Terms are effective upon appointment. Applicants were interviewed at a Special City Council meeting on October 12, 2010. 1012Commission III. BASIS OF RECOMMENDATION A. POLICY ' • The City advisory commissions were established by City ordinance or resolution. • The Mayor directs the City Manager's office to conduct a recruitment seeking applicants to fill expiring terms. • Interviews of the applicants were conducted at a Special City Council meeting. The meeting was posted in accordance with the open meeting law requirements. ' B. CRITICAL TIMING ISSUES • Applicants were interviewed at a Special City Council meeting on October 12, 2010. • Terms are effective upon appointment.. C. ENVIRONMENTAL CONSIDERATIONS • None IV. ALTERNATIVE RECOMMENDATION(S~ • Defer appointments to another Council meeting. V. ATTACHMENTS • Vacancy list. VI. PRINCIPAL PARTIES EXPECTED AT MEETING • None. liV1Y11Y11~7JIVIV VHI~HIVIrICA OCTOBER 2010 Term Expires ' ADVISORY BOARD OF HEALTH January 31; 2011 ' ARTS COMMISSION January31, 2012 ~ January 31, 2011 , CIVIL SERVICE - January 31, 2013 COMMUNITY SERVICES COMMISSION January 31, 2011 FRIENDSHIP CITY COMMISSION - January 31, 2012. - January 31, 2012 . (youth) August 31, 2011 (youth) August 31, 2011 HUMAN RIGHTS COMMISSION January 31, 2013 January 31,, 2013 January 31, 2012 January 31, 2012 January 31, 2012 January 31, 2011 . ~ January 31, 2011 (youth) (youth) ~ ~ August 31, 2011 ~ ~ August 31, 2011 Planning Commission - no vacancies Transportation Commission - no vacancies ~_ 9~ CITY OF RICHFIELD, MINNESOTA Office of City Manager October 7, 2010 Council Memorandum No. 156 The Honorable Mayor and Members of the City Council Subject: Council Direction for Winter Maintenance of Multi-Use Path (Worksession Agenda Item No. 13) Council Members: As part of the October 12, 2010 City Manager's Report, the Council will be asked to provide direction to staff on how to proceed with winter care of the newly constructed blacktop path adjacent to 75th Street, Humboldt Avenue and Diagonal Boulevard. The paths along 75th Street and Humboldt Avenue will become the property of the Three Rivers Park District upon the completion of the project and execution of a non- exclusive, permanent easement across the right-of-way. Three Rivers Park District paths are not plowed by District staff in the winter. City staff is proposing to plow the new paths starting this winter at the same priority as other neighborhood sidewalks, that is, after sidewalks on arterial and collector streets are plowed. The additional plowing would add less than 2 hours of labor and equipment for each snow event. Staff will be seeking City Council policy direction in this matter. SLD:cak Email: Department Directors Assistant to the City Manager