02-23-10 RegularJ
CITY COUNCIL MEETING MINUTES
Richfield, Minnesota
Regular Meeting
February 23, 2010
CALL TO ORDER
The meeting was called to order by Mayor Goettel at 7:00 p.m.
ROLL CALL
Members Present: Debbie Goettel, Mayor; Sue Sandahl; Pat Elliott; Fred Wroge (left at 8:10
p.m.); and Tom Fitzhenry.
Staff Present: Steven L. Devich, City Manager; John Stark, Community Development
Director; Mike Eastling, Public Works Director; Barry Fritz, Public Safety
Director; Brad Sveum, Fire Services Director; Chris Regis, Finance
Manager; Pam Dmytrenko, Assistant to the City Manager; Linda
Thompson, Assistant City Attorney; and Cheryl Krumholz, Recording
Secretary.
OPEN FORUM
None.
PRESENTATION OF COLORS AND PLEDGE OF ALLEGIANCE
Mayor Goettel led the audience in the Pledge of Allegiance.
APPROVAL OF MINUTES
Council Meeting Minutes -2- February 23, 2010
M/Sandahl, S/Fitzhenry to approve the minutes of (1) Regular City Council Meeting of
January 26, 2010 (2) Special City Council Worksession of February 9 2010 and (3) Regular City
Council Meetmg of February 9 2010.
Motion carried 5-0.
Item #1 PRESENTATION OF PROCLAMATION DESIGNATING FEBRUARY 23, 2010
AS ROTARY DAY IN RICHFIELD
Mayor Goettel presented a proclamation to Jay Clark and Sally Parker designating
February 23, 2010 as Rotary Day in Richfield.
Item #2 PRESENTATION OF PENN CENTRAL ANNUAL REPORT 2009 (COUNCIL
MEMO NO. 22)
Marv Menzel, Pickin' Parlor, presented the Penn Central Annual Report 2009.
Council Member Wroge expressed concern regarding the area's name change to "Penn
Central".
Mr. Menzel explained the process used to determine the identity of the area.
Item #3 COUNCIL DISCUSSION
• HATS OFF TO HOMETOWN HITS
Council Member Fitzhenry reported a webcam is on the City's website to view construction
of the Municipal Center.
Council Member Sandahl announced two upcoming public open houses regarding
proposed bike routes on the east and west side of Richfield.
Council Member Wroge stated he would be leaving the meeting early.
Council Member Elliott provided an update on the Richfield residents who are participants
on the Biggest Loser television show.
City Manager Devich introduced Linda Thompson, Assistant City Attorney, from Kennedy &
Graven.
City Manager Devich discussed the impacts of the Governor's proposed unallotment of
state aid in 2010. He also stated he will be preparing various scenarios to present to the City
Council on how to handle the impacts.
Council Meeting Minutes -3- February 23, 2010
Item #4 COUNCIL APPROVAL OF AGENDA
Mayor Goettel removed Item #5A from the Consent Calendar and moved it to Item #6 for
separate consideration.
M/Wroge, S/Sandahl to approve the agenda as amended.
Motion carried 5-0.
Item #5 CONSENT CALENDAR
A. Item was removed from the Consent Calendar to be considered separately as Item #6.
B. Consideration of approval of first reading of ordinance amending Section 210.01 related to
City Council salaries and schedule second reading for March 9, 2010 S.R. No. 31
C. Consideration of approval of resolution authorizing reimbursement for 2010 alley paving
project S.R. No. 32
RESOLUTION NO. 10346
DECLARING THE OFFICIAL INTENT OF THE CITY OF RICHFIELD
TO REIMBURSE CERTAIN EXPENDITURES FROM THE PROCEEDS
OF BONDS TO BE ISSUED BY THE CITY
This resolution appears as Resolution No. 10346.
D. Consideration of approval of bid minutes/tabulation and award of contract to Ron Kassa
Construction, Inc. for 2010 concrete alley construction in amount of $144,657 S.R. No. 33
E. Consideration of approval of purchase of two unmarked Public Safety vehicles from Thane
Hawkins Polar Chevrolet in amount of $34,674.40, plus tax and license fees S.R. No. 34
M/Sandahl, S/Wroge to approve the Consent Calendar as amended.
Motion carried 5-0.
Item #6 I CONSIDERATION OF ITEMS, IF ANY, REMOVED FROM CONSENT
CALENDAR
Former Item #5A -Consideration of approval of first reading of transitory ordinance
providing for expenditure of funds from Special Revenue Fund for certain capital
improvements and scheduling public hearing and second reading for March 23, 2010 S.R.
No. 30
Council Member Wroge stated he is not against the skatepark but due to the financial issues
facing the City, he could not support the expenditure of funds for this capital improvement. He
expressed concern of sending the wrong message to the community and suggested paying down
the existing debt service.
Council Meeting Minutes -4- February 23, 2010
City Manager Devich explained the City Charter established that liquor projects can only be
used on Special Revenue capital improvements, not for operating costs. The Community Services
Commission will be discussing .the transfers in March, and since there is no time sensitivity, the City
Council could postpone action until the Community Services Commission's review and
recommendation.
Council Member Sandahl stated the skatepark was delayed last year because of funding
and she believed it was unconscionable to fund some sports and not others as recreational
opportunities for Richfield youth.
Mayor Goettel agreed with Council Member Sandahl and added the skatepark use is free
and the youth want it.
Council Member Elliott expressed support for the skatepark but expressed some concern for
initiating a new project instead of paying on debt service.
Council Member Fitzhenry questioned other costs related to the skatepark that may be
incurred.
M/Sandahl, S/Goettel to remove this item from the agenda and consider it a ain after the
Community Services Commission's review.
Motion carried 5-0.
Item #7 CONSIDERATION OF BID MINUTES/TABULATION AND AWARD OF
CONTRACTS AS RECOMMENDED BY STAHL CONSTRUCTION FOR NEW
RICHFIELD MUNICIPAL CENTER S.R. NO. 35
Council Member Elliott presented Staff Report No. 35.
City Manager Devich discussed the capital infrastructure costs related to building a new
Dispatch Center in the Municipal Center. He also explained the Dispatch options, including going to
the Hennepin County Dispatching Center and the decision-making timeframe. Hennepin County
could not provide the same level of service but it is a front-end capital investment to be decided.
City Manager Devich discussed the additional costs (Orfield Laboratories consulting, audio-
visual design, some FF&E) already needed from other funding services, including the pension fund.
It would be a City Council policy decision to review drawing down other cash balances.
Council Member Wroge suggested that to retain our staff, other cities should be asked about
coming to Richfield for dispatch- services and charging them to recoup costs.
Mike Klass, Wold Architects, stated accommodating the extra space needed for a larger
Dispatch Center would be challenging.
Council Member Fitzhenry suggested public comment be obtained on this issue before a
decision is made.
The City Council consensus was to have staff research the interest of other cities having
dispatch services provided by Richfield, have Wold Architects determine space requirements,
obtain public input, and return to the City Council for consideration.
Council Meeting Minutes -5- February 23, 2010
Dale Sonnichsen, Stahl Construction, said the decision by early April would be acceptable.
Council Member Wroge left the meeting at this time.
M/Elliott, S/Sandahl to accept the bids as recommended by Stahl Construction in the
amount of $5 943 292 reject add-alternate bids #3 -Humidification and #6 Sound masking and
reserve the decision on contract #32 -Access Floorin to a future meetin in order to further
evaluate the option of including the 911 Communications Center in the new building.
Council Member Sandahl stated the project may be over-budget regardless and the
humidification and sound-masking could be added later.
Mr. Klass explained the sound-masking should be revisited before the ceilings are finished.
Humidification would be an additional equipment expense.
Motion carried 4-0.
Council Member Sandahl stated she believes the use of the pension funds or bonding to
cover costs was left open so bonding is an option.
Item #8 CONSIDERATION OF AGREEMENT WITH ORFIELD LABORATORIES, INC.
FOR CONSULTING SERVICES FOR AUDIO-VISUAL DESIGN OF NEW CITY
COUNCIL CHAMBERS (THIS ITEM SHOULD BE CONSIDERED IN
CONJUNCTION WITH AGENDA ITEM NO. 7) S.R. NO. 36
Council Member Sandahl presented Staff Report No. 36.
Assistant City Attorney Thompson clarified that City Attorney Heine revised the original
agreement and sent it to Mr. Orfield but no response had yet been received so that original
agreement is in the City Council agenda.
Council Member Elliott stated he did not support the agreement and questioned Mr. Orfield
regarding insurance provisions.
Steve Orfield, Orfield Laboratories, explained why he does not carry professional liability
insurance.
Council Member Sandahl stated an expert is needed to design the audio-visual system.
Mayor Goettel added significant audio-visual issues need to be addressed.
Council Member Fitzhenry questioned the value of Mr. Orfield's services long-term.
Mr. Orfield stated he guaranteed the system to meet standards and that Orfield Laboratories
has designed hundreds of audio-visual systems with none of them contested as unacceptable.
Council Member Elliott requested the agreement language in the Agreement portion, #2,
second to last sentence, be revised to read "On`ield's work WILL insure..." He asked Mr. Orfield
regarding monitoring installation of the system.
Council Meeting Minutes -6- February 23, 2010
Mr. Orfield stated he monitors the bids, not the installation, but the equipment and
performance are checked and adjusted as needed.
M/Sandahl, S/Goettel to approve the agreement, as revised by the City Attorney and with
the language change, with Orfield Laboratories, Inc. for consulting services for the audio-visual
desian of new Citv Council Chambers.
Motion carried 3-1. (Elliott oppose)
Item #9 CITY MANAGER'S REPORT
None.
Item #10 CLAIMS AND PAYROLL
M/Sandahl, S/Elliott that the following claims and payrolls be approved:
U.S. BANK 02-23-10
A/P Checks: 192439 - 192790 $ 940,026.62
PAYROLL 64490 - 64809 $ 497,257.39
TOTAL
$ 1,437,284.01
Motion carried 4-0.
OPEN FORUM
None.
ADJOURNMENT
The City Council meeting was adjourned by unanimous consent at 8:35 p.m.
Date Approved: Fet,,,,ar~~? 2010
Cheryl Krumholz
Recording Secretary