01-12-10 RegularJ
CITY COUNCIL MEETING MINUTES
Richfield, Minnesota_
Regular Meeting
January 12, 2010
CALL TO ORDER
The meeting was called to order by Mayor Goettel at 7:00 p.m.
ROLL CALL
.Members Present:
Staff Present:
OPEN FORUM
None.
Debbie Goettel, Mayor; Sue Sandahl; Pat Elliott; Fred Wroge; and Tom
Fitzhenry.
Steven L. Devich, City Manager; Mike Eastling, Public Works Director;
Barry Fritz, Public Safety Director; Jim Topitzhofer, Recreation Services
Director; Chris Regis, Finance Manager; Kristin Asher, City Engineer;
Dave Conrads, Building Maintenance Supervisor; Pam Dmytrenko,
Assistant to the City Manager; Chris Link, Street Maintenance Supervisor;
Corrine Heine, City Attorney; and Cheryl Krumholz, Recording Secretary.
PRESENTATION OF COLORS AND PLEDGE OF ALLEGIANCE
Mayor Goettel led the audience in the Pledge of Allegiance.
Item #1 ~ APPROVAL OF MINUTES
M/Sandahl, S/Fitzhenry to approve the minutes of (1) Regular City Council Meeting of
December 8, 2009.
Council Meeting Minutes -2-
Motion carried, 5-0.
January 12, 2010
Item #2 COUNCIL DISCUSSION
• HATS OFF TO HOMETOWN HITS
• RICHFIELD BICYCLE MASTER PLAN TASK FORCE APPOINTMENTS
Council Member Elliott acknowledged the individuals who were interviewed on Saturday for
advisory commission appointments.
Mayor Goettel acknowledged the great snow plowing efforts in Richfield
Council Member Fitzhenry acknowledged the recent public health flu clinic.
Council Member Sandahl acknowledged the award of a Hennepin County grant to the City
to be used to complete the Lincoln Athletic Complex project.
Tom Rublein, representative, announced the January 23 Remodeling Fair.
Mayor Goettel expressed .concern about the Transportation Commission forming a Bicycle
Master Plan Task Force and that this procedural process may set a precedent because typically
the City Council creates a task force and its membership.
City Engineer Asher explained the bikeway trail planning history and rationale for forming a
task force.
Council Member Sandahl stated a variety of task forces have been established and the
membership has been formed with different approaches. She also suggested the process be
expedited because of funding timelines depending upon the situation.
Council Member Elliott expressed concern regarding perception and did not support the
task force formed by the Transportation Commission.
The City Council consensus was to have recommendations for the formation of task forces
be presented to the City Council in advance with the City Council deciding on how to proceed.
The City Council consensus was to have the Bicycle Master Plan Task Force proceed as
planned with continual feedback provided to the City Council, including membership composition
and representation and public involvement.
Council Member Sandahl reported on the November 2009 National League of Cities
Conference she attended.
Mayor Goettel reported that the Regional Council of Mayors request to have a resolution
supporting complete streets. She added she will provide information to the City Council prior to it
being in a City Council agenda for consideration.
Item #3 COUNCIL APPROVAL OF AGENDA
Council Meeting Minutes -3- January 12, 2010
Mayor Goettel added Item #10B -Advisory commission appointments.
M/Sandahl , S/Goettel to approve the agenda as amended.
Motion carried 5-0.
Item #4 CONSENT CALENDAR
A. Consideration of approval of designating available Department Director or Assistant to the
City Manager as Acting City Manager in 2010 in event City Manager is absent from City
S.R. No. 2
B. Consideration of approval of resolution regarding City Council Member attendance at City
Council meetings for 2010 S.R. No. 3
RESOLUTION NO. 10329
RESOLUTION REGARDING ATTENDANCE
BY COUNCIL MEMBERS AT COUNCIL MEETINGS
This resolution appears as Resolution No. 10329.
C. Consideration of approval of resolution designating for Richfield Sun-Current as official
newspaper for City of Richfield for 2010 S.R. No. 4
RESOLUTION NO. 10330
RESOLUTION DESIGNATING AN OFFICIAL NEWSPAPER FOR 2010
This resolution appears as Resolution No. 10330.
D. Consideration of approval of resolutions designating official depositories; including approval
of collateral, for City of Richfield for 2010 S.R. No. 5
RESOLUTION NO. 10331
RESOLUTION DESIGNATING U.S. BANK
A DEPOSITORY OF FUNDS OF THE CITY OF RICHFIELD
FOR THE YEAR 2010
This resolution appears as Resolution No. 10331.
RESOLUTION NO. 10332
RESOLUTION DESIGNATING CERTAIN SAVING AND LOAN
ASSOCIATIONS, BANKS AND CREDIT UNIONS AS DEPOSITORIES
FOR THE DEPOSIT AND INVESTMENT OF CITY FUNDS 1N 2010
This resolution appears as Resolution No. 10332.
RESOLUTION NO. 10333
Council Meeting Minutes -4- January 12, 2010
RESOLUTION DESIGNATING CERTAIN FINANCIAL
INSTITUTIONS AS DEPOSITORIES FOR THE INVESTMENT OF
CITY OF RICHFIELD FUNDS IN 2010
This resolution appears as Resolution No. 10333.
E. Consideration of approval of resolution authorizing use of City credit card by City
employees otherwise authorized to make purchases on behalf of City S.R. No. 6
RESOLUTION NO. 10334
RESOLUTION AUTHORIZING THE USE OF CREDIT CARDS BY CITY
EMPLOYEES OTHERWISE AUTHORIZED TO MAKE PURCHASES
ON BEHALF OF THE CITY OF RICHFIELD FOR THE YEAR 2010
This resolution appears as Resolution No. 10334.
F. Consideration of approval of resolution authorizing acceptance of $1,500 grant from
Richfield Foundation for Public Safety/Police; 2010 Cinco de Mayo celebration S.R. No. 7
RESOLUTION NO. 10335
RESOLUTION AUTHORIZING THE DEPARTMENT OF PUBLIC
SAFETY/POLICE TO ACCEPT A GRANT OF $1,500 FROM THE
RICHFIELD FOUNDATION TO FUND THE 2010 CINCO DE MAYO
CELEBRATION IN RICHFIELD
This resolution appears as Resolution No. 10335.
G. Consideration of approval of resolution authorizing acceptance of $1,500 grant from Wal-
Mart, 715 East 78th Street, Bloomington, MN for funding Richfield Police canine unit S.R.
No. 8
RESOLUTION NO. 10336
RESOLUTION AUTHORIZING RICHFIELD/POLICE TO RECEIVE
GRANT FUNDS FROM WAL-MART, BLOOMINGTON, TO ASSIST
THE RICHFIELD POLICE CANINE UNIT WITH THE MAINTENANCE
AND CARE OF THE TWO RICHFIELD CANINES
This resolution appears as Resolution No. 10336.
H. Consideration of approval of 2010 contract with City of Bloomington for Public Health
Emergency Response I-II-III grant activities as required by Centers of Disease Control
through MN Department of Health for vaccination clinics, supplies and planning for mass
dispensing within community relating to H1N1 S.R. No, 9
I. Consideration of approval of 2010 contract with City of Bloomington using federal grant
funds distributed by federal grant from Centers for Disease Control to provide public health
emergency preparedness/bioterrorism services and development of response system S.R.
No. 10
J. Consideration of approval of continuation of agreement for 2010 with City of Bloomington
for provision of public health nursing services for City of Richfield S.R. No. 11
Council Meeting Minutes -5- January 12, 2010
K. Consideration of approval of continuation of plumbing and mechanical inspections and
code enforcement contract for 2010 with City of Bloomington for inspection services for
Richfield S.R. No.12
L. Consideration of approval of continuation of agreement for 2010 with City of Bloomington
for food inspection services for Richfield S.R. No. 13
M/Sandahl, S/Wroge to approve the Consent Calendar.
Motion carried 5-0.
Item #5 CONSIDERATION OF ITEMS, IF ANY, REMOVED FROM CONSENT
CALENDAR
None.
Item #6 CONSIDERATION OF WORK PROPOSAL FROM HOWARD R. GREEN
COMPANY TO COMPLETE DESIGN AND FACILITATE PUBLIC
INVOLVEMENT FOR TWO PEDESTRIAN/BICYCLE ROUTES AT COST NOT
TO EXCEED $32,372.44 S.R. NO. 14
Council Member Sandahl presented Staff Report No. 14.
City Engineer Asher stated the design may be a designated route not necessarily a trail
connection. She added the funds need to be spent by the end of 2010.
Council Member Wroge questioned the bike route connections with Minneapolis.
City Engineer Asher explained the City is in discussions with Minneapolis and MnDOT
City Engineer Asher also stated Howard R. Green includes an active public involvement
process.
M/Sandahl, S/Fitzhenry to approve the work proposal from Howard R. Green Company to
complete design and facilitate public involvement for two pedestrian/bicycle routes at cost not to
exceed $32,372.44.
Motion carried 5-0.
Item #7 CONSIDERATION OF DESIGNATING COUNCIL LIAISON APPOINTMENTS
TO VARIOUS METROPOLITAN AGENCIES AND CITY ADVISORY
COMMISSIONS S.R. NO. 15
Council .Member Elliott presented Staff Report No. 15.
Council Meeting Minutes -6- January 12, 2010
M/Goettel, S/Sandahl to approve designating City Council liaison appointments for 2010 to
various metropolitan agencies and city advisory commissions.
Debbie Goettel Representative
Pat Elliott Alternate
Metro Cities Fred Wroge Alternate..
Tom Fitzhenry Alternate
Sue Sandahl Alternate
Lea
ue of Minnes
ta Citie Debbie Goettel Representative
g
o
s
Sue Sandahl
Alternate
N
O
I
S
E
Oversi
ht Committe Tom Fitzhenry Representative
.
.
.
.
.
g
e
Pam Dmytrenko
Alternate
N
O
LS
E
Tom Fitzhenry
Representative
.
.
. Debbie Goettel Alternate
Trans
ortation
Commission Sue Sandahl Liaison
p
. Tom Fitzhenry Alternate
Sue Sandahl Liaison
1-35W Solutions Alliance Pat Elliott Alternate
Mike Eastling Alternate
Sue Sandahl Liaison
494 Corridor Commission Pat Elliott Alternate
Kristin Asher Alternate
Plannin
Commission Pat Elliott Liaison
g Debbie Goettel_ Alternate
Community Services Commission Fred Wroge Liaison
Pat Elliott Alternate
Adviso
Board of Health Debbie Goettel Liaison
ry Tom Fitzhenry Alternate
Human Ri
hts Commission Pat Elliott Liaison
g Debbie Goettel Alternate
Friendshi
Cit
Commission Pat Elliott Liaison
p
y Sue Sandahl Alternate
Arts Commission Debbie Goettel Liaison
Sue Sandahl Alternate
City Hall Task Force All Council Members
Pro
ert
Excellence Task Force Tom Fitzhenry Liaison
p
y Fred Wroge Alternate
Richfield Community Human
Services Plannin Council Debbie Goettel Representative
FOWL Board Debbie Goettel Representative
Fred Wroge Alternate
Council Meeting Minutes -7- January 12, 2010
Fred Wroge Representative
Southwest Cable Commission Steve Devich Representative
Sue Sandahl Alternate
Richfield Historical Society Debbie Goettel Representative
Ri
hfi
ld S
h
l Di
t
i
t Pat Elliott Representative
c
e
c
oo
s
r
c Fred Wroge Alternate
Motion carried 5-0.
Item #8 CONSIDERATION OF DESIGNATING COUNCIL MEMBER(S) TO ATTEND
MARCH 2010 NATIONAL LEAGUE OF CITIES CONGRESSIONAL
CONFERENCE; JULY 2010 N.O.I.S.E. CONFERENCE; AND NOVEMBER 2010
NATIONAL LEAGUE OF CITIES CONGRESS OF CITIES CONFERENCE S.R.
NO. 16
Council Member Fitzhenry presented Staff Report No. 16.
Mayor Goettel requested the City. Council consider designating her to attend the March 2010
National League of Cities Congressional Conference because of transportation discussion
opportunities with Minnesota Congressional Representatives. _
Council Member Wroge expressed concerns regarding budget constraints.
The City Council consensus was to reserve the designation for additional conferences for a
future discussion.
M/Sandahl, S/Elliott to authorize Mayor Goettel to attend the March 2010 National League of
Cities Congressional Conference and reserve to a later date the designation of City Council
Member(s) to attend the July 2010 N.O.I.S.E. Conference and the November 2010 National League
of Cities Congress of Cities Conference.
Motion carried 5-0.
Item #9 CONSIDERATION OF BID MINUTES/TABULATION AND AWARD OF
CONTRACTS AS RECOMMENDED BY STAHL CONSTRUCTION FOR NEW
RICHFIELD MUNICIPAL CENTER S.R. NO. 17
Council Member Wroge presented Staff Report No. 17.
Dale Sonnichsen, Stahl Construction, discussed the bidding process.
Council Member Sandahl questioned the stormwater holding change.
Public Works Director Eastling explained the change is to a more traditional stormwater
holding working with land grades rather than underground.
Council Meeting Minutes -8- January 12, 2010
Mayor Goettel expressed concern regarding the rejection of the add-alternate bids for the
vertical fins and humidification because of the impact on indoor air quality and suggested cost
suggestions be looked at other areas instead.
Council Member Sandahl agreed with Mayor Goettel and added there is potential energy
savings and the better quality of employee space.
Mike Cox, WOLD Architects, stated humidification could. be included in the HVAC re-bid. He
added there is a significant amount of energy usage with humidification.
Council Member Elliott suggested the recommendation from Stahl Construction and City
staff be accepted, HVAC re-bid include humidification, and the vertical sun fins be revisited later.
Council Member Fitzhenry stated cost should not be sacrificed at the expense of
employees.
Steve Orfield, Orfield Laboratories, stated building performance standards need to be met.
The expense for the vertical sun fins will provide better .comfort. Budget reductions should not be
.made from work space areas because of the impact on the, quality of living in the building.
Mr. Sonnichsen stated the vertical sun fins could be added as a change order on the glazing
contract.
Mr. Sonnichsen discussed the current bid climate, tight margins, and work scope of the
project. He added that he believed a good value was received on the items bid.
City Manager Devich discussed the changes in the building footprint with the Ortield
Laboratories work and meeting with WOLD and City staff added to increased costs; including the
LOGIS computer requirement, moving the radio tower, and stormwater holding. The bids awarded
tonight are what is in the scope of work.
M/Wroge, S/Goettel to approve the following:
1) Accept the bids as recommended by Stahl Construction Company on the attached
report in the amount of $7,855,415.
2) Reiect and re-bid contracts #02 asphalt pavinq• #03 site concrete' #35 visual display
boards & cases; #46 HVAC & controls; and #47 electrical as recommended by Stahl
Construction Company.
3) Accept the deduct-alternate bid #5, storm sewer system
4) Accept add-alternate bid #1 terrazzo flooring upgrades
5) Reiect the add-alternate bid #3 landscape upgrades
6) Reserve bid #2 vertical sun fins as a possible change order
7) Include bid #4 humidification in bid #46 HVAC & controls re-bid
Motion carried 5-0.
City Attorney Heine clarified that the glazing contract was awarded this evening without the
fins, which may be considered later as a change order.
Item #10 CONSIDERATION OF DESIGNATING MAYOR PRO TEMPORE FOR 2010 S.R.
NO. 1
Council Meeting Minutes -9- January 12, 2010
Mayor Goettel presented Staff Report No. 1.
M/Goettel, S/Elliott to approve designation of Sue Sandahl as Mayor Pro Tempore for 2010.
Motion carried 5-0.
Item #10B CONSIDERATION OF APPOINTMENTS TO CITY ADVISORY COMMISSIONS
Council Member Sandahl presented proposed appointments to City advisory. commissions.
M/Sandahl, S/Wroge to approve the following appointments to the City advisory
commissions:
ADVISORY BOARD OF HEALTH
Name Term Expires
Dennis Callmie January 31, 2013
Matt Tietje January 31, 2013
Jennifer Turrentine January 31, 2013
ARTS COMMISSION
Name Term Expires
Debra Casseroti January 31, 2013
Peter Dysart January 31, 2013
Judith Goebel January 31, 2013
Melissa Huybrecht January 31, 2013
COMMUNITY SERVICES COMMISSION
Name
Daniel Edgerton
Robert Shotwell
Sarah Till
Term Expires
January 31, 2013
January 31, 2013
January 31, 2013
FRIENDSHIP CITY COMMISSION
Name
Roger Swanson
Tracy Hollenbeck
Term Expires
January 31, 2013
January 31, 2013
HUMAN RIGHTS COMMISSION
Name
Molly Darsow
Michael Sharkey
Name
Robert Hall
Maureen Scaglia
David Kitzenberg
Term Expires
January 31, 2013
January 31, 2013
PLANNING COMMISSION
Term Expires
January 31, 2013
January 31, 2013
January 31, 2013
Council Meeting Minutes -10- January 12,.2010
TRANSPORTATION COMMISSION
Name
Tim Carter
Gary Ness
Andrew Wittenberg
Term Expires
January 31, 2013
January 31, 2013
January 31, 2013
Motion carried 5-0.
Item #11 CITY MANAGER'S REPORT
-• TUESDAY, FEBRUARY 9 SPECIAL CITY COUNCIL WORKSESSION
(ANNUAL CITY COUNCIL/CITY STAFF GOALSETTING SESSION)
• MUNICIPAL CENTER COUNCIL CHAMBERS AUDIO VISUAL DESIGN
City Manager Devich requested direction regarding the audio-visual design because Orfield
Laboratories has requested an additional contract or if he should seek quotations from other to seek
the lowest bidder.
Mr. OrField explained the services he has already provided and the services he is proposing
to perform, including preparing the design bid process to procure the Council Chambers sound
system. He suggested not using avendor-based system with no independent benchmarking.
Council Member Sandahl suggested spending the funds and getting the audio-visual done
right. ,
Mayor Goettel agreed on not using a vendor.
Council Member Elliott questioned the scope of work being proposed by Mr. Orfield.
City Manager Devich discussed the potential use of the cable television fund fo purchase
audio-visual equipment and not project funds.
The City Council consensus was to have Orfield Laboratories provide a proposal to the City
Council for consideration at a meeting.
City Manager Devich discussed scheduling the annual goalsetting session.
City Manager Devich discussed scheduling the annual meeting with local legislators.
Council Meeting Minutes
-11-
January 12, 2010
Item #12 CLAIMS AND PAYROLL
M/Sandahl, S/VUroge. that the following claims and payrolls be approved:
U.S. BANK 12-22-09
A/P Checks: 191005 - 191362 $ 1,491,680.24
PAYROLL 62928 - 63236; 41464 - 41466 $ 488,761.62
TOTAL $ 1,980,441.86
U.S. BANK 01-12-10
A/P Checks: 191363 - 191806 $ 2,558,443.28
PAYROLL 63237 - 63853 $ 1,012,597.27
TOTAL $ 3,571,040.55
Motion carried 5-0.
OPEN FORUM
None.
The City Council meeting was adjourned by unanimous consent at 9:10 p.m.
~.
Date Approved: January 12, 2010
T
Cheryl KrGmhol~ ~' ~ Steven L. Deg
Recording Secretary °~°"` City Manager