11-02-09 SpecialJ
SPECIAL CITY COUNCIL
MEETING MINUTES
Richfield, Minnesota
Special Meeting of the City Council
November 2, 2009
CALL TO ORDER
The meeting was called to order by Mayor Goettel at 6:05 p.m.
ROLL CALL
Council Members
Present: Debbie Goettel, Mayor; Pat Elliott; Fred Wroge; Sue Sandahl; and Tom
Fitzhenry.
Staff Present: Steven L. Devich, City Manager; Dave Conrads, Building Maintenance
Supervisor; Pam Dmytrenko, Assistant to City Manager; and Cheryl
Krumholz, Recording Secretary.
Item #1 DISCUSSION OF COUNCIL CHAMBERS DESIGN REGARDING ACOUSTICS,
DAYLIGHTING, AND AUDIO VISUAL SYSTEMS; POLICE/FIRE/CITY HALL
FACILITY PROJECT (COUNCIL MEMO NO. 182)
Mike Cox, WOLD Architects, discussed the following:
1. Design Update
• Floor Plan
• Reflected Ceiling Plan
• Section of interior views
2. Acoustics
• Ceiling and walls
• Glass wall
• Wall at server kitchen
• Mechanical system
Special Meeting Minutes -2- November 2, 2009
3. Daylighting (Council Member Sandahl left at 6:35 p.m.)
• Skylight at Cirinal dais
• Materials, colors, and tones
4. Lighting
• Ambient lighting system
• Presentation
5. Audio-visual system
• Projector screen
• LCD's
• Projector versus LCD
Steve Orfield, Orfield & Associates, discussed the possible location of a projector and
screen.
The City Council consensus was to have a drop down screen, not permanent screen,
behind the dais with one projector in the rear or middle portion of the room and two LCD's in the
room and one LCD mounted on the ceiling outside the room.
The City Council consensus was the Chambers should be designed as amulti-purpose use
room, not theatrical-use room.
Mike Role, Orfield & Associates, discussed the two options for location and design for
loudspeakers; both costs are nominal and the same.
The City Council consensus was to have a central array loudspeaker system.
Mike Klass, WOLD Architects, reviewed the construction budget scenarios, including value
engineering/scope of work reductions and alternates. The alternates only will be in the bid
package.
Mr. Klass discussed the durability and maintenance of terrazzo versus porcelain the
flooring.
Mr. Cox asked Mr. Orfield if there was a need to meet again with the Council on further
decision-making.
Mr. Orfield replied that all the topics have been discussed.
Mr. Role replied that decisions have been made.
Mr. Klass discussed the next step in the construction schedule.
ADJOURNMENT
The meeting was adjourned by unanimous consent at 7:20 p.m.
Special Meeting Minutes -3- November 2, 2009
Date Approved: November 2, 2009
Cheryl Kr~mhol~
Recording Secretary
De
Stev~bf L. Devi
City Manager