09-03-09 SpecialJ
SPECIAL CITY COUNCIL
MEETING MINUTES
Richfield, Minnesota
Special Meeting of the City Council
September 3, 2009
CALL TO ORDER
The meeting was called to order by Mayor Goettel at 5:30 p.m.
ROLL CALL
Council Members
Present: Debbie Goettel, Mayor; Pat Elliott; Fred Wroge; Sue Sandahl; and Tom
Fitzhenry.
Staff Present: Steven L. Devich, City Manager; Mike Eastling, Public Works Director;
John Stark, Community Development Director; Barry Fritz, Public Safety
Director; Jim Topitzhofer, Recreation Services Director; Brad Sveum, Fire
Services Director; Bill Fillmore, Municipal Liquor Operations Director; Chris
Regis, Finance Manager; Pam Dmytrenko, Assistant to City Manager;
Brandon Klement, Facilities Manager; and Nancy Gibbs, City Clerk.
Item #1 COUNCIL APPROVAL OF AGENDA
M/Wroge, S/Elliott to approve the agenda.
Motion carried 5-0.
Item #2 CONSIDERATION OF AUTHORIZATION OF ROOF REPLACEMENT OF RINK
ONE AT THE RICHFIELD ICE ARENA BY QT COMMERCIAL ROOFING FOR
$145,675 S.R. NO. 173
Recreation Services Director Topitzhofer presented Staff Report No. 173.
Special Meeting Minutes -2- September 3, 2009
After much discussion the Council agreed to reject this bid and rebid project separately.
M/Goettel, S/Sandahl to deny the authorization of roof replacement of rink one at the
Richfield Ice Arena by QT Commercial Roofing for $145,675.
Motion carried 5-0.
Recreation Services Director Topitzhofer stated he would prepare a bid that would separate
a quote for roofing and roofing with insulation.
Item #3 CONSIDERATION OF CONTRACT CHANGE ORDERS #3, #4, AND #7 FOR THE
RENOVATION OF LINCOLN ATHLETIC COMPLEX S.R. NO. 174
Recreation Services Director Topitzhofer presented Staff Report No. 174.
M/Sandahl, S/Elliott to approve contract change orders #3. #4, and #7 for the renovation of
Lincoln Athletic Complex.
Motion carried 5-0.
Item #4 DISCUSSION OF 2010 PROPOSED BUDGET AND TAX LEVY
City Manager Devich introduced 2010 proposed budget and tax levy overview.
City Manager Devich stated this is the most difficult budget he has worked on in 25 years.
Finance Manager Regis presented timetable and key events from 2009 through 2010.
Finance Manager Regis stated the proposed 2010 tax levy, if passed, will be 6.95%.
Council Member Wroge asked what the city will do if labor contracts are settled with pay
increases.
City Manager Devich responded that we have cut staff about as far back as we can and we
would probably have to borrow money to pay any wage increases if they happen.
City Manager Devich presented an overview of Legislative, Executive, and Administrative
highlights.
Public Safety Director Fritz reviewed the revised and proposed Public Safety budget
including Support Services, Police, Inspections, and Emergency Services.
Public Safety Director Fritz explained that Inspections would be part of Community
Development when we move into the new City Hall.
Community Development Director Stark reviewed and answered questions regarding the
revised and proposed Community Development budget.
Special Meeting Minutes -3- September 3, 2009
Fire Services Director Sveum reviewed and answered questions regarding revised and
proposed Fire Services budget.
Recreation Services Director Topitzhofer reviewed and answered questions regarding the
revised and proposed Recreation Services budget. Recreation Services Director Topitzhofer
stated that they will need to reevaluate the mini golf to see if it should remain open next year.
Mayor Goettel and Council Member Sandahl both agreed, they like the idea of a skate park
and do not want to wait to build a skate park.
Public Works Director Eastling reviewed and answered questions regarding the revised and
proposed Public Works budget including the General Fund Divisions of Administration,
Engineering, Streets, Park Maintenance and Forestry, and the Utility Divisions of Water,
Wastewater, and Storm Sewer.
Municipal Liquor Operations Director Fillmore reviewed and answered questions regarding
the revised and proposed Liquor Operations budget.
City Manager Devich stated we knew 2009-2010 would be a tough year. Many employees
are even doing office cleaning to save money.
Council Member Elliott thanked staff for doing a good job on budget and keeping a positive
outlook.
Mayor Goettel also thanked staff for dedication to the City.
ADJOURNMENT
The meeting was adjourned by unanimous consent at 8:40 p.m.
Date Approved: September 3, 2009
Nancy Gibbs
City Clerk
City Manager