10-13-09 RegularJ
CITY COUNCIL MEETING MINUTES
Richfield, Minnesota
Regular Meeting
October 13, 2009
CALL TO ORDER
The meeting was called to order by Mayor Goettel at 7:00 p.m.
ROLL CALL
Members Present: Debbie Goettel, Mayor; Sue Sandahl; Pat Elliott; Fred Wroge; and Tom
Fitzhenry.
Staff Present: Steven L. Devich, City Manager; John Stark, Community Development
Director; Jim Topitzhofer, Recreation Services Director; Pam Dmytrenko,
Assistant to the City Manager; Corrine Heine, City Attorney; and Cheryl
Krumholz, Recording Secretary.
OPEN FORUM
Lori Grotz, 5513 Park Avenue, Edina, on behalf of her mother who lives at 6214 - 5th
Avenue, spoke about problems with the Metropolitan Airports Commission (MAC) Part 150
Program home insulation and ventilation and the lack of code compliance because no permits are
required.
Dennis Probst, MAC Deputy Director of Planning and Environment, explained the MAC's
awareness of Ms. Grotz's concerns.
The City Council requested they stay informed of the progress and outcome.
PRESENTATION OF COLORS AND PLEDGE OF ALLEGIANCE
Mayor Goettel led the audience in the Pledge of Allegiance.
Council Meeting Minutes -2- October 13, 2009
APPROVAL OF MINUTES
M/Sandahl, S/Wroge to approve the minutes of (1) Special City Council Worksession of
September 22, 2009; and (2) Regular City Council Meeting of September 22, 2009.
Motion carried 5-0.
Item #1 PRESENTATION BY THE METROPOLITAN AIRPORTS COMMISSION
REPRESENTATIVE REGARDING MINNEAPOLIS-ST. PAUL
INTERNATIONAL AIRPORT LONG-TERM COMPREHENSIVE PLAN
(COUNCIL MEMO NO. 166)
Lisa Peilan, MAC Commissioner, District C Representative, addressed the City Council.
Mr. Probst presented the Minneapolis-St. Paul International Airport Long Term
Comprehensive Plan.
Item #2 ANNUAL MEETING WITH FRIENDSHIP CITY COMMISSION
Roger Swanson, Friendship City Commission Chair, provided a report on the Commission's
activities and goals.
Item #3 ANNUAL MEETING WITH PLANNING COMMISSION
Rick Jabs, Planning Commission Chair, provided a report on the Commission's activities
and goals.
Item #4 COUNCIL DISCUSSION
• HATS OFF TO HOMETOWN HITS
Council Member Elliott discussed the recent Chamber of Commerce gala.
Mayor Goettel announced the October 31 groundbreaking ceremony for the new City Hall.
Council Member Sandahl announced the October 18 Honoring All Veterans Memorial
pancake breakfast.
Council Member Sandahl stated there will be upcoming Crosstown construction traffic flow
changes.
Council Meeting Minutes -3- October 13, 2009
Council Member Sandahl announced the October 30 Lyndale Avenue over 494 bridge
ribbon-cutting ceremony.
Council Member Fitzhenry acknowledged that the Richfield Joint Community Policing
Partnership program has been selected to receive the International Association of Chiefs of Police
Civil Rights Award for 2009.
Council Member Fitzhenry acknowledged the efforts of the Richfield Police Department in
solving the recent homicide at Avi's Pawnshop in Richfield.
house.
Council Member Fitzhenry acknowledged the recent successful Fire Department open
Council Member Fitzhenry recognized the recent death of Pam Taschuk, a former Richfield
employee, and extended condolences to the family.
Item #5 COUNCIL APPROVAL OF AGENDA
M/Wroge, S/Sandahl to approve the agenda.
Motion carried 5-0.
Item #6 CONSENT CALENDAR
A. Consideration of approval of first reading of ordinance amending Appendix D of Richfield
City Code, establishing fee schedule for certain permits and applications, and setting
second reading for October 27, 2009 S.R. No. 192
B. Consideration of approval of resolution terminating conditional use permit approval by
Resolution No. 8638 that allowed single-family home be built at 6600 Oakland Avenue
S.R. No. 193
RESOLUTION NO. 10293
RESOLUTION TERMINATING CONDITIONAL USE PERMIT
APPROVED BY RESOLUTION NO. 8638
This resolution appears as Resolution No. 10293.
C. Consideration of approval of resolution authorizing Department of Public Safety's
acceptance of Justice Assistance Grant from U.S. Department of Justice, Office of Justice
Programs in amount of $22,964 S.R. No. 194
Council Meeting Minutes -4- October 13, 2009
RESOLUTION NO. 10294
RESOLUTION AUTHORIZING THE DEPARTMENT OF PUBLIC
SAFETY/POLICE TO ACCEPT THE EDWARD BYRNE MEMORIAL JUSTICE
ASSISTANCE GRANT (JAG) FOR $22,964 FROM THE OFFICE OF JUSTICE
PROGRAMS TO BE USED FOR SELECTED TRAFFIC AND NARCOTIC
ENFORCEMENT, SPECIALIZED TRAINING FOR POLICE PERSONNEL,
AND CRIME PREVENTION AND JCPP (JOINT COMMUNITY POLICE
PARTNERSHIP) PROGRAMS
This resolution appears as Resolution No. 10294.
D. Consideration of approval of change orders related to renovation of Lincoln Athletic
Complex:
• #5 to install pea gravel rather than sand in the drain the fields for all ballfields in the
amount of $2,035;
• #6 to provide additional stainless steel components to extend the 6-inch water line into
the concession building in the amount of $1,513.60;
• #9 to provide conduit from electrical panel to existing paper towel dispensers in the
amount of $990; and
• #10 to increase the size of four bleacher pads to accommodate larger bleachers in the
amount of $1,146.20 S.R. No. 195
E. Consideration of approval of renewal of Public Safety towing services contract, December
1, 2009 through November 30, 2010, between City of Richfield and Chief's Towing, Inc,
8610 Harriet Avenue, with no increase in fees S.R. No. 196
Council Member Wroge asked about changes order 7 and 8 (Item #6D).
Council Member Fitzhenry explained change order 7 was approved by the City Council at a
previous meeting and change order 8 was rejected.
M/Goettel, S/Wroge to approve the Consent Calendar.
Motion carried 5-0. .
Item #7 CONSIDERATION OF ITEMS, IF ANY, REMOVED FROM CONSENT
CALENDAR
None.
Item #8 CONSIDERATION OF RESOLUTION AMENDING RICHFIELD COMPREHENSIVE
PLAN CHANGING DESIGNATION FOR PORTION OF 6710 PORTLAND AVENUE
FROM PARK TO PUBLIC/QUASI-PUBLIC AND AT 6731, 6754, AND 6758
PORTLAND AVENUE FROM LOW DENSITY RESIDENTIAL TO PUBLIC/QUASI-
PUBLIC RELATED TO DEVELOPMENT OF NEW CITY HALL FACILITY AT 6700-
6758 PORTLAND AVENUE S.R. NO. 197
Council Member Elliott presented Staff Report No. 197.
Council Meeting Minutes -5- October 13, 2009
M/Elliott, S/Wroge that the following resolution be adopted and that it be made part of these
minutes:
RESOLUTION NO. 10295
RESOLUTION AMENDING THE CITY'S COMPREHENSIVE PLAN
FOR A PORTION OF 6710 PORTLAND AVENUE FROM PARK TO
PUBLIC/QUASI-PUBLIC, AND AT 6734, 6754, AND 6758 PORTLAND
AVENUE FROM LOW DENSITY RESIDENTIAL TO
PUBLIC/QUASI-PUBLIC
Motion carried 5-0. This resolution appears as Resolution No. 10295.
Item #9 PUBLIC HEARING REGARDING RESOLUTION APPROVING PRELIMINARY
PLAT FOR 6700-6758 PORTLAND AVENUE AS SITE OF FUTURE CITY HALL
FACILITY AND HEREDIA PARK S.R. NO. 198
Council Member Fitzhenry presented Staff Report No. 198.
M/Wroge, S/Elliott to close public hearing.
Motion carried 5-0.
M/Fitzhenry, S/Wroge that the following resolution be adopted and that it be made part of
these minutes:
RESOLUTION NO. 10296
RESOLUTION GRANTING PRELIMINARY APPROVAL OF A PLAT
FOR RICHFIELD CITY HALL
Motion carried 5-0. This resolution appears as Resolution No. 10296.
Item #10 CONSIDERATION OF RESOLUTION GRANTING SITE PLAN APPROVAL FOR
6700-6758 PORTLAND AVENUE FOR NEW CITY HALL FACILITY AND
ADJACENT HEREDIA PARK S.R. NO. 199
Council Member Wroge presented Staff Report No. 199.
M/Wroge, S/Elliott that the following resolution be adopted and that it be made part of these
minutes:
RESOLUTION NO. 10297
RESOLUTION GRANTING APPROVAL OF A SITE PLAN FOR
6700 - 6758 PORTLAND AVENUE
Motion carried 5-0. This resolution appears as Resolution No. 10297.
Council Meeting Minutes -6- October 13, 2009
Community Development Director Stark explained the proposed variances reducing the
required parking spaces and the reduced setback required. The retaining wall height variance can
be addressed by the Hearing Examiner. Details still to be decided include the sidewalk along
Portland Avenue, landscaping, plaza, park, and outstanding issues with Hennepin County
regarding ingress/egress onto Portland Avenue.
City Manager Devich discussed the Hennepin County policy position optimum is no
entrance/exit onto Portland Avenue but rather 67th Street, however, strict enforcement in a fully
developed area is virtually impossible.
City Manager Devich explained temporary parking on Portland Avenue on the east side of
the current City Hall is not needed because with the area where the trees were, there is space
between Portland Avenue and City Hall.
Item #11 CONSIDERATION OF BID MINUTES FOR ENTIRE ICE ARENA ROOF ONE
PROJECT AND AWARD CONTRACT TO QT COMMERCIAL ROOFING FOR
ROOF SHINGLE REPLACEMENT OF RINK ONE AND ADDED INSULATION IN
AMOUNT OF $145,835 S.R. NO. 200
Council Member Sandahl presented Staff Report No. 200.
City Manager Devich clarified the additional funds will be from the Recreation Enterprise
budget and not impact the General Fund.
Council Member Elliott abstained from voting because he stated he has a professional
relationship with QT Commercial Roofing.
M/Sandahl, S/Goettel to approve bid minutes for entire ice arena roof one project and award
contract to QT Commercial Roofing for roof shingle replacement of rink one and added insulation in
amount of $145,835.
Motion carried 4-0. (Elliott abstain)
Item #12 CONSIDERATION OF MAYOR'S APPOINTMENT OF HOUSING AND
REDEVELOPMENT AUTHORITY COMMISSIONER FOR FIVE-YEAR TERM
EXPIRING OCTOBER 31, 2014 S.R. NO. 201
Mayor Goettel presented Staff Report No. 201.
Council Member Wroge stated he supported the appointment but believed all City Council
Members or none serve as the HRA.
Mayor Goettel said City Council representation is needed on the HRA and is provided with the
recommendation of Council Member Sandahl.
City Manager Devich stated the City Council has not served as the HRA since 1980.
Council Meeting Minutes -7- October 13, 2009
M/Goettel, S/Wroge to reappoint Council Member Sandahl to the Housing and
Redevelopment Authority Commission for afive-year term expiring October 31 2014.
Motion carried 5-0.
Item #13 CONSIDERATION OF AWARD OF CONTRACTS FOR SITE PREPARATION
WORK NECESSARY FOR CONSTRUCTION OF NEW POLICE/FIRE/CITY HALL
FACILITY S.R. NO. 202
Mayor Goettel presented Staff Report No. 202.
City Manager Devich clarified approval of plans and specifications are scheduled for the
November 10 City Council Meeting.
Dale Sonnicksen, Project Manager, Stahl Constrution, discussed the bid award process and
timeline.
Council Member Sandahl requested the December 17 Special City Council Meeting begin at 7
p. m.
The City Council agreed.
M/Goettel, S/Sandahl to approve award of contracts for site preparation work necessary for
construction of new Police/Fire/City Hall facility.
Motion carried 5-0.
Item #14 CITY MANAGER'S REPORT
None.
Item #15 CLAIMS AND PAYROLL
M/Sandahl, S/Elliott that the following claims and payrolls be approved:
U.S. BANK 10-13-09
A/P Checks: 189076 - 189519
PAYROLL 61339 - 61658
$ 3,629,555.02
$ 482, 737.73
TOTAL
$ 4,112,292.75
Motion carried 5-0.
Council Meeting Minutes -8- October 13, 2009
City Attorney Heine explained the award on the Ramada parcel had been received but the
commissioners are meeting on October 14 to explain the award. Because no information on
reasoning is yet available, the City Council Closed Session is scheduled for October 27.
OPEN FORUM
None.
The City Council meeting was adjourned by unanimous consent at 8:30 p.m.
Date Approved
October 13, 2009
7
Cheryl K umho z
Recording Secretary
City Manager